DIGITAL VOICE RECORDER DS-4000 - Olympus Files (LOCK) ... a computer hard disk. Batteries/Rechargeable ... exclusively for use with Olympus digital voice recorder DS-4000

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<ul><li><p>Thank you for purchasing an OlympusDigital Voice Recorder.</p><p>Please read these instructions for informationabout using the product correctly and safely.</p><p>Keep the instructions handy for future reference.</p><p>To ensure successful recordings, we recommend thatyou test the record function and volume before use.</p><p>ONLINEINSTRUCTIONS</p><p>EN</p><p>DIGITAL VOICERECORDER</p><p>DS-4000</p></li><li><p>2</p><p>Table of Contents</p><p>Table of Contents ....................................... 2</p><p>Safe and Proper Usage ............................. 4</p><p>General Precautions .................................. 5</p><p>1 Getting Started</p><p>Main Features ............................................ 9</p><p>xD-Picture Card ....................................... 10</p><p>Identification of Parts ............................... 11</p><p>Installing Batteries ................................... 13</p><p>Charging Battery ..................................... 15</p><p>Information Regarding Rechargeable</p><p>Batteries ............................................ 16</p><p>Turning ON the Recorder ........................ 17</p><p>Power Save Mode .................................... 17</p><p>Dealer Option Items ................................ 18</p><p>A, B Programmable Buttons .................... 18</p><p>Setting Time/Date (TIME&amp;DATE) ............ 19</p><p>Inserting and Ejecting a Card ................. 21</p><p>2 Basic operations</p><p>Recording ................................................ 23</p><p>Using the Variable Control</p><p>Voice Actuator (VCVA) ...................... 27</p><p>Hands-free Recording ............................. 28</p><p>Recording Monitor ................................... 28</p><p>Playing ..................................................... 29</p><p>Erasing ..................................................... 31</p><p>3 Other functions</p><p>Menu List ................................................. 35</p><p>Learning to Use the Menu ....................... 36</p><p>Locking Files (LOCK) .............................. 37</p><p>Index Marks ............................................. 38</p><p>LCD Display Information ......................... 39</p><p>Setting Priority Levels .............................. 42</p><p>Setting Job Data ...................................... 43</p><p>Setting Option Item.................................. 45</p><p>Formatting the Card (FORMAT) .............. 46</p><p>4 Managing Files on Your PC</p><p>DSS Player Software ............................... 48</p><p>Installing DSS Player Software ............... 50</p><p>Uninstalling DSS Player Software ........... 51</p><p>Using Online Help ................................... 52</p><p>Connecting Recorder to PC .................... 53</p><p>Running DSS Player ................................ 55</p></li><li><p>3</p><p>Window Names........................................ 57</p><p>Downloading from Recorder to PC .............. 58</p><p>Playing a Dictation File ............................ 60</p><p>Uploading from PC to Recorder .............. 61</p><p>Direct Recording/Editing on PC ............... 62</p><p>Changing User ID (Author ID) ................. 63</p><p>Changing a Folder Name ........................ 64</p><p>Editing File Comments ............................ 64</p><p>Using Voice Recognition</p><p> Software (Optional) ............................. 65</p><p>USB Microphone/USB</p><p> Speaker (USB AUDIO) ........................ 69</p><p>Sending Dictation Files/Receiving</p><p>Document Files ................................. 70</p><p>Setting E-mail/FTP Service ..................... 75</p><p>5 Using the Recorder as aReader / Writer</p><p>Using the Recorder as a</p><p>Reader/Writer ...................................... 82</p><p>6 Other Information</p><p>Alarm Message List ................................. 83</p><p>1</p><p>2</p><p>3</p><p>4</p><p>5</p><p>6</p><p>7</p><p>Troubleshooting ....................................... 84</p><p>Accessories (Optional) ............................ 85</p><p>Specifications .......................................... 86</p><p>Technical Assistance and Support .......... 87</p></li><li><p>4</p><p>Convention Used In this Manual The word card is used to refer to the xD-</p><p>picture Card.</p><p> The word DSS Player is used to refer tothe DSS Player Pro Dictation Module inWindows environment and DSS Player forMac in Apple Macintosh environment.</p><p> The Notes at the bottom of a page are usedfor additional information, exceptions, orrelated events.</p><p> Words in uppercase form such as PLAY orREC are used to describe a function, button,or switch position on the recorder.</p><p> The icon indicates that feature or settingcan be modified by Professional OlympusAuthorized Dealer only.</p><p>Safe and Proper UsageBefore using your new recorder, read thismanual carefully to ensure that you knowhow to operate it safely and correctly. Keepthis manual in an easily accessiblelocation for future reference.</p><p>Important Safety PrecautionsCertain symbols are used in the usersmanual and on this product to help protectusers, their surroundings, and theirproperty from possible injury or damage.Please familiarize yourself with thefollowing definitions and meanings foreach symbol before reading theprecautions.</p><p>Symbols prohibiting a specific action</p><p>ProhibitedDo notdisassemble</p><p>Symbols requiring a specific action</p><p>Mandatory Unplug frompower outlet</p><p>Danger</p><p>Signifies danger whichmay result in seriousinjury or death.</p><p>Warning</p><p>Indicates items or actionswhich may cause seriousinjury or death.</p><p>Caution</p><p>Indicates items or actionswhich may result in damageor personal injury.</p></li><li><p>5</p><p>General Precautions Do not leave the recorder in hot, humid</p><p>locations such as inside a closedautomobile under direct sunlight or onthe beach in the summer.</p><p> Do not store the recorder in placesexposed to excessive moisture or dust.</p><p> Do not use organic solvents such asalcohol and lacquer thinner to clean theunit.</p><p> Do not place the recorder on top of ornear electric appliances such as TVs orrefrigerators.</p><p> Avoid recording or playing back nearcellular phones or other wirelessequipment, as they may causeinterference and noise. If youexperience noise, move to anotherplace, or move the recorder further awayfrom such equipment.</p><p> Avoid sand or dirt. These can causeirreparable damage.</p><p> Avoid strong vibrations or shocks. Do not disassemble, repair or modify the</p><p>unit yourself. Do not operate the unit while operating</p><p>a vehicle (such as a bicycle, motorcycle,or go-cart).</p><p> Keep the unit out of the reach ofchildren.</p><p>Recorded content in memory may bedestroyed or erased by operatingmistakes, unit malfunction, or duringrepair work.It is recommended to back up and saveimportant content to other media such asa computer hard disk.</p><p>Batteries/RechargeableBattery Pack (BR402)</p><p> Danger</p><p> Do not solder lead wires or terminalsdirectly onto a battery or modify it.</p><p> Do not connect the and terminalstogether. This may cause fire,overheating or electric shock.</p><p> When carrying or storing the battery(BR402), be sure to put it in the providedcase to protect its terminals. Do not carryor store the battery with any metalobjects (such as key rings). If thiswarning is not followed, fire, overheatingor electric shock may occur.</p><p> Do not connect the batteries directly toa power outlet or a cigarette lighter ofan automobile.</p><p> Do not insert the batteries with theirand terminals reversed.</p><p> If any liquid from a battery gets into youreyes, promptly wash it off with cleanwater and consult your doctor at once.</p><p> There is a hole from which gas escapes onthe terminal. Do not cover or block it(BR402).</p><p> Warning</p><p> Batteries should never be exposed toflame, heated, short-circuited ordisassembled.</p><p> Do not attempt to recharge alkaline,lithium or any other non-rechargeablebatteries.</p><p> Never use any battery with a torn orcracked outer cover.</p></li><li><p>6</p><p>Battery Charger (Cradle) Danger</p><p> Do not attempt to use this chargerwith anything other than OlympusNi-MH batteries. Using it incombination with other batteriesmay cause fire, explosion, leakageor overheating.</p><p> Do not put the charger in water.Using it when wet or in a humid area(such as a bathroom) may causefire, overheating or electric shock.</p><p> Do not use the charger withbatteries that have beeninserted with their andterminals reversed. This maycause fire, explosion, leakage,overheating or damage tobatteries.</p><p> Never modify or disassemblethe charger. This may causefire, overheating, electricshock or injury.</p><p> Keep batteries out of the reach ofchildren.</p><p> If you notice anything unusual whenusing this product such as abnormalnoise, heat, smoke, or a burning odor:</p><p>1 remove the batteries immediately whilebeing careful not to burn yourself, and;</p><p>2 call your dealer or local Olympusrepresentative for service.</p><p> Do not expose the rechargeable batteriesto water. Do not allow water to contactthe terminals.</p><p> Do not remove or damage the batteryinsulating sheet.</p><p> Do not use the batteries if you findsomething wrong with them such asleakage, color change or deformity.</p><p> Unplug the charger if the charging is stillincomplete after the specified time itshould take.</p><p> Should any battery liquid get on skin orclothing, promptly wash it off with cleanwater.</p><p> Keep batteries away from fire.</p><p>General Precautions</p><p> Caution</p><p> BR402 rechargeable batteries areexclusively for use with Olympus digitalvoice recorder DS-4000. Do not use themin combination with other equipment.</p><p> Do not subject batteries to strongshocks.</p><p> Do not use with other types of batteries,or with batteries that have differentvoltages or brand names.</p><p> When using more than two batteries,charge them at the same time.</p><p> When using new batteries, or batteries whichhave not been used for a long time, be sureto recharge them even if they were only usedfor a short period of time.</p><p> Warning Do not use the batteries if you</p><p>find something wrong withthem such as deformity orleakage. This may causeexplosion or overheating.</p><p>Do notdisassemble</p></li><li><p>7</p><p>AC Adapter Danger</p><p> Be sure to use the charger withthe proper voltage (AC 100 - 240V). Using it with other voltagelevels may cause fire, explosion,overheating, electric shock orinjury.</p><p> For safety, be sure to unplug thecharger from the outlet beforeperforming maintenance orcleaning. Also, never plug in ordisconnect the power plug with awet hand. This may cause electricshock or injury.</p><p> Warning</p><p> Do not attempt to disassemble, repair ormodify the AC adapter in any way.</p><p> Keep foreign objects including water,metal, or flammable substances fromgetting inside the product.</p><p> Do not moisten the AC adapter or touchit with a wet hand.</p><p> Do not use the AC adapter in the vicinityof flammable gas (including gasoline,benzine and lacquer thinner).</p><p>In case ... the internal parts of the AC adapter</p><p>are exposed because it has beendropped or otherwise damaged:</p><p> ... the AC adapter is dropped in water, orif water, metal flammable substances orother foreign objects get inside it:</p><p> ... you notice anything unusual whenusing the AC adapter such as abnormalnoise, heat, smoke, or a burning odor:</p><p> Do not insert metal wires orsimilar objects. This may causefire, overheating or electricshock.</p><p> Keep out of the reach ofchildren. Do not let childrenuse this product without adultsupervision.</p><p> Caution Do not charge continuously for</p><p>more than 3 hours. This maycause explosion, fire, leakage oroverheating of batteries.</p><p> Be sure to charge batteries within thetemperature range of 0C - 40C/32F- 104F. If not, there may be explosion,fire, leakage or damage to batteries.</p><p> Do not put anything heavy on thecharger or leave it in an unstableposition or in a humid place. Thismay cause explosion, fire, leakage,overheating, electric shock or injury.</p><p> Do not touch the charger for toolong when using it. This may causea serious low-temperature burn.</p><p> If charging does not finish (or if thecharge indicator light does not gooff) after three hours, the chargermay break. If this occurs,disconnect the power plug andconsult your nearest Olympusdealer or customer support center.</p><p> Do not use or store the charger in/on an unstable place, such as atelevision set, etc. If it falls, it maycause injury or break.</p><p>Unplug frompower outlet</p></li><li><p>1</p><p>8</p><p>General Precautions</p><p> Caution Do not use the charger if the</p><p>power plug is damaged or theplug is not completelyconnected to the outlet. Thismay cause fire, overheating,electric shock, short circuit ordamage.</p><p> Unplug the AC Adapter from ACoutlet when not using. If thisprecaution is not followed, fire,overheating or electric shock mayoccur.</p><p> Make sure to hold the plug whenremoving the power plug fromthe outlet. Do not bend the cordexcessively or put a heavyobject on it. This may cause fire,overheating, electric shock ordamage.</p><p>1 do not touch any of the exposed parts;2 immediately disconnect the power</p><p>supply plug from the power outlet, and;3 call your dealer or local Olympus</p><p>representative for servicing. Continueduse of the AC adapter under thesecircumstances could result in electricshock, fire or injury.</p><p> If something appears to bewrong with the charger, unplugthe charger from the outlet andconsult your nearest servicecenter. Using the charger maycause fire, overheating, electricshock or injury.</p><p> Do not use or keep the chargerin very hot places, such as indirect sunlight, in a closed caron a sunny day, near a heater,on an electric carpet, etc. Do notuse the charger if something iscovering it (such as a blanket).This may cause fire, explosion,leakage or overheating.</p><p>Unplug frompower outlet</p></li><li><p>1</p><p>9</p><p>Main FeaturesM</p><p>ain F</p><p>eatures</p><p>IBM and PC/AT are the trademarks or registeredtrademarks of International Business MachinesCorporation.</p><p>Microsoft and Windows are registered trademarksof Microsoft Corporation.</p><p>Apple, Macintosh, iMac, eMac, Mac, and PowerMacare trademarks or registered trademarks of AppleComputer, Inc.</p><p>Intel and Pentium are registered trademarks of IntelCorporation.</p><p>Adobe and Acrobat Reader are registeredtrademarks of Adobe Systems Incorporated.</p><p>Other product and brand names mentioned hereinmay be the trademarks or registered trademarks oftheir respective owners.</p><p> Slide switch operation for ease of use andfast response.</p><p> Dual function cradle, docking station, forrecharging of Ni-MH Rechargeable BatteryPack (BR402) ( P.13)*1 and for downloadingdata from the recorder to a PC ( P.58).</p><p> Two Programmable buttons A and B ( P.18).</p><p> Recording and storing voice in DSS format.</p><p> Two recording modes, SP (StandardPlayback) mode or LP (Long Playback)mode ( P.35).</p><p> Five folders and up to 199 files/folder, for amaximum of 995 recordings ( P.23).</p><p> Built-in Variable Control Voice Actuator(VCVA) function ( P.27).</p><p> USB Audio Device, recorder can be usedas a USB microphone or USB speakerwhen connected to a PC ( P.69).*2</p><p> Large LCD screen with backlight.</p><p> Multi-level priority setting ( P.42).</p><p> DSS Player software included ( P.48).</p><p> Hands-free recording function when used withthe optional foot switch (RS25/26) ( P.28).</p><p>*1 Available only with the supplied Ni-MH RechargeableBattery Pack (BR402).</p><p>*2 Do not use with Windows 98 as computer operation maybecome unstable.</p></li><li><p>1</p><p>10</p><p>xD-Picture CardThe xD-Picture Card is a removable recording media.</p><p>Memory Size SP Mode LP Mode</p><p>16MB 2 hr. 35 min. 5 hr. 30 min.</p><p>32MB 5 hr. 10 min. 11 hr. 05 min.</p><p>64MB 10 hr. 25 min. 22 hr. 20 min.</p><p>128MB 20 hr. 55 min. 44 hr. 45 min.</p><p>256MB 42 hr. 00 min. 89 hr. 40 min.</p><p>512MB 84 hr. 05 min. 179 hr. 30 min.*2</p><p>Memory Sizes of Cards and Approximate Recording Times*1</p><p>1</p><p>2</p><p>1 Index areaYou can writedown the cardscontents.</p><p>Compatible Cards</p><p>T...</p></li></ul>