DHQ HOSPITAL TOBA TEK SINGHeproc.punjab.gov.pk/BiddingDocuments/79844_20 1718.pdf · Attested letter on company letter pad of the representative if he ... without reference to the

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Sign & Stamp of Bidder

DHQ HOSPITAL RAJANA ROAD TOBA TEK SINGH

PHONE NUMBER: 0462200083

E-MAIL: [email protected]

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DHQ HOSPITAL TOBA TEK SINGH

TENDER/Bidding DOCUMENT

For Purchase of Printing and Stationary Supplies Framework Contract

(Technical Proposal)

(Note: Procurement is done by DHQ Hospital Toba Tek Singh in line with PPRA Rules

2014)

Tender # 020/DHQ/2017-18

Participating in:

Lot No.1

Lot No.2

Date of Submission/Opening of Technical Proposals:

Receipt of Tenders: 05/Oct/2017 till 11:00 AM

Opening of Tenders: 05/Oct/2017 at 11:30AM at

M.S. Office, DHQ Hospital, Rajana Road, Toba Tek Singh.

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Table of Contents

1. TERMS & CONDITIONS ................................................................................................................ 3

2. General: ....................................................................................................................................... 3

3. Time Period: ................................................................................................................................ 4

4. Extension of Delivery period: ...................................................................................................... 4

5. Cancellation / Penalty of Delay: .................................................................................................. 4

6. Payment to the Contractors: ...................................................................................................... 4

7. Bid Security: ................................................................................................................................ 4

8. Deduction of Taxes: .................................................................................................................... 5

9. Dispute: ....................................................................................................................................... 5

10. Technical Evaluation Criteria (to be included in Technical Proposal) (A) ............................... 5

(Knock Out Clauses) Yes/No ........................................................................................ 5

11. Technical Evaluation other conditions: ................................................................................... 5

12. Financial Evaluation Criteria: .................................................................................................. 5

13. Bid / Tender opening procedure: ............................................................................................ 6

14. One person one bid: ............................................................................................................... 6

15. Performance Security: ............................................................................................................ 6

16. Annex-A (TECHNICAL SPECIFICATIONS) ........................................................................ 7

17. BIDDER INFORMATION(to be included in technical proposal) ............................................... 9

18. Annex-B (FINANCIAL PROPASAL) ................................................................................... 11

19. BIDDER INFORMATION (to be included in Financial Proposal) ............................................. 14

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1. TERMS & CONDITIONS M.S. DHQ Hospital Toba Tek Singh invites sealed bids from eligible and experienced

active income tax filers, authorized Partnerships / Proprietors / firms and companies

(hereinafter referred to as “Bidder”) for the specified items as per Annex-A

(hereinafter referred to as “goods”) for its office located at DHQ Hospital, Toba Tek

Singh, Rajana Road Toba Tek Singh.

2. General: I. Any offer not received as per terms & conditions of the tender enquiry is liable

to be ignored. No offer shall be considered if:

i. received without bid security.

ii. it is received after the time and date fixed for its receipt

iii. not signed & stamped by authorized person on each page of

tender document

iv. the offer is ambiguous

v. the offer is received by fax or e-mail

vi. the offer is from a black listed firm

vii. offer received with shorter validity than required

viii. the offer is not conforming to specifications indicated in the

tender documents

ix. the offer / quoted rates are furnished other than the tender

documents

x. any additional terms & conditions added by the bidder

xi. any conditional offer

II. Only Income tax registered firms / companies are eligible to participate in

the tender.

III. Bid will remain valid for a period of 90 days from the date of the opening of

tender.

IV. No change in price will be made in case of Pak rupees variation against

foreign currency and any other case as may be.

V. The cover envelop must indicate particulars of tender and date of opening. The

envelope must be properly sealed.

VI. Bidders can participate Lot wise as mentioned at Annex-A. However,

purchase order(s) will be issued to the technical responsive Lot wise lowest

evaluated bidder(s) as per detailed in Annex-A.

VII. The bidder must indicate their National Income Tax No.

VIII. Offered rates will be on the basis of complete delivery and installation at DHQ

Hospital Toba Tek Singh.

IX. M.S. DHQ Hospital Hospital Toba Tek Singh will issue purchase order.

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X. The M/S DHQ Hospital may increase or decrease the ordered quantity under

Punjab Procurement Rules.

3. Time Period: The bidder will have to complete the supply within 02 week of the date of

issuance of purchase order(s).

4. Extension of Delivery period: In special circumstances, request for extension of delivery period may be considered

by the Competent Authority on the written request of the firm before the target date of

supply, who will be authorized to either accept or reject the request of bidder without

assigning any reason.

5. Cancellation / Penalty of Delay: I. In case, bidder fails to execute the contract in accordance with the terms &

conditions laid down in the tender document, bid security will be enchased

and penalty @ 2% of total cost of Order will be imposed.

II. The goods will be inspected by The Purchase Committee/Procurement Officer

of DHQ Hospital through authorized personnel and will be rejected, if not

found according to the given specifications as mentioned at Annex – A and

The purchase committee/Procurement Officer of DHQ Hospital will not be

responsible for any costs or expenses incurred by the bidders in connection

with the supply of goods.

6. Payment to the Contractors: I. Payment will be made through crossed cheque to the bidder against invoice

after 100% completion of satisfactory supply of goods. No payment will be

made as advance.

II. Payment against partial supply of goods will not be made.

7. Bid Security: I. Bid security for the tender will be PKR 5,000/- Rupee for lot #1 & PKR

8,000 for Lot #2. The bid security will have to be attached along with the

Financial Proposal and should be in the form of Pay Order / Bank Draft / CDR

from a scheduled bank in favor of M/S DHQ Hospital Toba Tek Singh.

II. Bid security of unsuccessful bidders shall be refunded on the finalization of

the tender whereas the bid security of successful bidder shall be refunded on

the completion and successful delivery of Purchase Order (PO).

III. The bid security shall be forfeited if:

i. The offer is withdrawn, amended or revised.

ii. The bidder fails to execute the contract strictly in accordance with

terms and Conditions of tender document.

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8. Deduction of Taxes: Any taxes (if applicable) will be deducted while making payment as per Government

Rules / Instructions/ Notifications. Bidder will be responsible for the payment of

duties, levies and clearance from customs authorities etc.

9. Dispute: In case of any dispute before or after the execution of contract, matter will be resolved

as per PPRA Rules.

10. Technical Evaluation Criteria (to be included in Technical Proposal) (A)

(Knock Out Clauses) Yes/No

I.

An affidavit on stamp paper of Rs. 50/- regarding acceptance of

terms and conditions of the bid/contract, and not being blacklisted

as per sample

II. Meet the required technical specifications of the equipment.

III. Submission of sample of quoted items is mandatory for technical

responsiveness.

IV. Original receipt for purchase of tender.

V. Last 2 years Tax returns.

VI. Attested Copies of National Tax Number and General Sale Tax

Number.

VII. Original CDR of bid security (attach copy in technical proposal)

VIII.

Minimum one year experience regarding supply to government/

autonomous institutions.(Attach proof i.e.PO/SO/Tender Awards

from the government or autonomous bodies)

IX. Valid CNIC attested copy

X. Attested letter on company letter pad of the representative if he

wishes to attend the tender process.

XI. Registered Printing Press Certificate (Compulsory) (for Lot#2)

11. Technical Evaluation other conditions: 1. Only technically responsive bidders will be eligible for financial bid opening.

2. Bids will only be considered responsive if they fulfil all knock out clauses.

3. Quantity of items can be increased or decreased while placing supply order.

4. Bidder who failed to comply with compulsory clauses will be disqualified

immediately.

12. Financial Evaluation Criteria: I. The Financial Bids of technically responsive bidders will be opened in

presence of bidder(s) representative(s) if he wishes to attend the tender

process.

II. The Least Cost Method will be adopted for financial evaluation

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III. The Financial Bids of technically dis-qualified/non-responsive bidder(s) shall

be returned un-opened.

13. Bid / Tender opening procedure: As per PPRA Rules 2014, single stage two envelopes bidding procedure shall be

adopted. The bid shall comprise a single package containing two separate envelopes.

Each envelope shall contain separately the financial proposal and the technical

proposal;

I. The envelopes shall be marked as “FINANCIAL PROPOSAL” and

“TECHNICAL PROPOSAL” in bold and legible letters;

II. Initially, only the envelope marked “TECHNICAL PROPOSAL” shall be

opened;

III. The envelope marked as “FINANCIAL PROPOSAL” shall be retained in the

custody of the procuring agency without being opened;

IV. The technical proposal shall be evaluated in a manner prescribed in advance,

without reference to the price and any proposal may be rejected which does

not conform to the specified requirements / specifications;

V. During the technical evaluation, no amendments in the technical proposal shall

be permitted;

VI. The financial proposals of bids meeting the technical specifications shall be

opened publicly at a time, date and venue announced and communicated to the

Firms in advance.

VII. The procurement contract will be awarded lot wise, to successful technical and

lowest evaluated financial bidder.

14. One person one bid: I. In any procurement, one person may submit one bid for one Lot and if one person

submits more than one bid for one Lot the procuring agency shall reject all such

bids.

II. If a consortium of persons has submitted a bid in any procurement, it shall be

construed that each member of the consortium submitted the bid.

15. Performance Security: The Successful Bidder will submit 5% performance security of the total purchase

order amount.it will be returned to bidder after satisfaction report by purchase

committee.

Note: Bidders must fill-up above mentioned checklist / table and attach copies of required

documents with proper annexures along with tender document.

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16. Annex-A (TECHNICAL SPECIFICATIONS)

Lot. 1 Description Estimated Quantity

a. Ball Point Blue, Black, Red, Green 1000

b. Whiteboard Marker Black, Blue, Red 200

c. Stapler Pin Normal Size 1200 Box

d. Stapler Normal Size 12

e. Stamp Pad 50

f. Computer Paper A4 Size 80gm 200 rims

g. Computer Paper Legal size 80gm 200 rims

h. File Cover Card 300 gm ( Legal Paper Size) 1000

i. Box File Large, A4 FC Size 2 inch, 3 inch Lever Arch

File.

100

j. Calculator: Fixed Angled Display, Auto Turn-Off,

Percent Key, Double Zero, Triple Zero Key.

Check & Correct function which Allows you to

review and correct previous entries.

3

k. Printer Toner HP Laser Jet 1300 PCL 5 20 refills

l. Printer Toner HP Laser Jet 1320 PCL 5 20 refills

m. Printer Toner HP Pro M402-M403 PCL 6 20 refills

n. Printer Toner HP Laser jet M402d 15 refills

o. White paper 68gm 300 rims

p. Sticky Note Multi color (10 x pack in one box) 70 box

q. Common Pins (10 x pack in one box) 50 box

r. Highlighter (yellow, Pink, Blue) 120

s. Led Pencil 2400

t. Eraser 50

u. Sharpener 50

v. Fountain Pen (Good Quality) 10

w. Stapler pin remover 10

x. Punch Machine (Double hole) 10

y. Brown Envelope Full Size MRF 100

z. Brown Envelope (4*9) 1500

aa. Brown Envelope (10*12) 500

bb. Paper Weight 20

cc. Whitener Fluid Pen (Ink Remover) 50

dd. Binder Clip 32mm (10 box of a dozen in one pack) 50 pack

ee. Multi-Color Chart 60

ff. White Board Duster 20

gg. Heavy Duty Punch Machine, punching thickness: 150

sheets at max, hole size: diameter of 6mm, hole

distance: 80mm

4

hh. Broad Line Register Plan (100 Page) 400

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ii. Glue stick (UHU or equivalent) 500

jj. Ball Point Blue, Black, Green, Red (Gel type) 500

kk. Scotch Tap 1 inch large size 400

ll. Permanent Marker (Red, Black, Black) 100

mm. Lakh 100 الاکھ box

nn. Candles large size 10 dozen

oo. Permanent Marker (Red, Black, Blue) 50

pp. Steel Scale Fine quality 12

Lot 2 Description Estimated Quantity A Stickers Printing (rate per square inch) 1000

B Flex Printing and framing (wooden type with

two hooks for fixing on the wall) (rate per

square foot)

100

C Colored Printing on single side letter pad 80

gram paper letter size 8.5” x 11” (100 page pad)

300

D Black & White Printing on single side letter pad

80 gram paper letter size 8.5” x 11” (100 page

pad)

300

E Colored Printing on 80 gram legal size page 8.4”

x14” serial number wise (both sides) (100 page

register)

350

F Black & White Printing on 80gram legal size

page serial number wise (both sides) (300 page

register)

350

G Bed Head Tickets (Emergency) (As per Sample) 6000

H Bed Head Tickets (Others) (As per Sample) 5000

I Receipt Book (As per Sample) 500

J Indent Book (As Per Sample) 400

I Any other printing requirement On actual basis

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17. Special Conditions:

a. Tender will be awarded Lot wise for overall lower rates for Lot1 and Lot2.

b. Tender document, PO by MS DHQ TTS and terms and conditions general

or otherwise will form a binding contract between procuring agency and

Bidder.

c. The Procuring Agency reserves the rights to purchase full or part of above

items or ignore scrape cancel the tender without assigning any reason.

d. The Procuring agency also reserve the right to increase/decrease and

cancellation of order as per requirement or fund situation.

18. BIDDER INFORMATION (to be included in technical proposal) Name of Firm/Company

Complete Postal Address

Phone

Contact Person / Designation

Cell Number

E-Mail

Fax Number

National Tax Number

GST Number

Bidding For Lot 1

(tick mark)

Bidding For Lot 2

(tick mark)

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DHQ HOSPITAL TOBA TEK SINGH

TENDER/Bidding DOCUMENT

For Purchase of Stationary and Printing

(Financial Proposal)

(Note: Procurement is done by DHQ Hospital Toba Tek Singh in line with PPRA Rules

2014)

Tender # 020/DHQ/2017-18

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19. Annex-B (FINANCIAL PROPASAL)

Lot.

1

Description Estimated

Quantity

Rate Per

Unit

Total

a. Ball Point Blue, Black, Red,

Green

1000

b. Whiteboard Marker Black, Blue,

Red

200

c. Stapler Pin Normal Size 1200 Box

d. Stapler Normal Size 12

e. Stamp Pad 50

f. Computer Paper A4 Size 80gm 200 rims

g. Computer Paper Legal size 80gm 200 rims

h. File Cover Card 300 gm ( Legal

Paper Size)

1000

i. Box File Large, A4 FC Size 2

inch, 3 inch Lever Arch File.

100

j. Calculator: Fixed Angled

Display, Auto Turn-Off,

Percent Key, Double Zero, Triple

Zero Key.

Check & Correct function which

Allows you to review and correct

previous entries.

3

k. Printer Toner HP Laser Jet 1300

PCL 5

20 refills

l. Printer Toner HP Laser Jet 1320

PCL 5

20 refills

m. Printer Toner HP Pro M402-

M403 PCL 6

20 refills

n. Printer Toner HP Laser jet

M402d

15 refills

o. White paper 68gm 300 rims

p. Sticky Note Multi color (10 x

pack in one box)

70 box

q. Common Pins (10 x pack in one

box)

50 box

r. Highlighter (yellow, Pink, Blue) 120

s. Led Pencil 2400

t. Eraser 50

u. Sharpener 50

v. Fountain Pen (Good Quality) 10

w. Stapler pin remover 10

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x. Punch Machine (Double hole) 10

y. Brown Envelope Full Size MRF 100

z. Brown Envelope (4*9) 1500

aa. Brown Envelope (10*12) 500

bb. Paper Weight 20

cc. Whitener Fluid Pen (Ink

Remover)

50

dd. Binder Clip 32mm (10 box of a

dozen in one pack)

50 pack

ee. Multi-Color Chart 60

ff. White Board Duster 20

gg. Heavy Duty Punch Machine,

punching thickness: 150 sheets at

max, hole size: diameter of 6mm,

hole distance: 80mm

4

hh. Broad Line Register Plan (100

Page)

400

ii. Glue stick (UHU or equivalent) 500

jj. Ball Point Blue, Black, Green,

Red (Gel type)

500

kk. Scotch Tap 1 inch large size 400

ll. Permanent Marker (Red, Black,

Black)

100

mm. Lakh 100 الاکھ box

nn. Candles large size 10 dozen

oo. Permanent Marker (Red, Black,

Blue)

50

pp. Steel Scale Fine quality 12

Total:

Amount in Words:

Lot 2 Description Estimated

Quantity

Rate Per

Unit

Total

A Stickers Printing (rate per

square inch)

1000

B Flex Printing and framing

(wooden type with two hooks

for fixing on the wall) (rate

per square foot)

100

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C Colored Printing on single

side letter pad 80 gram paper

letter size 8.5” x 11” (100

page pad)

300

D Black & White Printing on

single side letter pad 80 gram

paper letter size 8.5” x 11”

(100 page pad)

300

E Colored Printing on 80 gram

legal size page 8.4” x14”

serial number wise (both

sides) (100 page register)

350

F Black & White Printing on

80gram legal size page serial

number wise (both sides)

(300 page register)

350

G Bed Head Tickets

(Emergency) (As per

Sample)

6000

H Bed Head Tickets (Others)

(As per Sample)

5000

I Receipt Book (As per

Sample)

500

J Indent Book (As Per Sample) 400

I Any other printing

requirement

On actual basis

Total

Amount In Words:

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20. BIDDER INFORMATION (to be included in Financial Proposal) Name of Firm/Company

Complete Postal Address

Phone

Contact Person / Designation

Cell Number

E-Mail

Fax Number

National Tax Number

GST Number