Design-Build Final ProposalEvaluation & Selection Orientation

West Mesquite Interchange Project

January 25, 2011Carson City NDOT Office3rd Floor Conference Room

Legal Requirements•All team members must have signed

confidentiality agreements.•No member is permitted to release to a

third party or otherwise make public, at any time, any financial or proprietary information submitted by a proposer or any records created during the evaluation and selection process containing such information.

Evaluation of Final Proposal• The purpose of the E&S Plan is to ensure the

impartial, equitable, and comprehensive evaluation of each Proposal.

• Two separate submittals: Technical Proposal and Price Proposal.

• The following individual and committees have been established to evaluate the Proposal.▫Project Manager▫Selection Official▫Proposal Selection Committee (PSC)▫Proposal Administration Team (PAT)▫Technical Evaluation Committee(s) (TEC)▫Price Proposal Committee (PPC)

Selection Committee Organizational ChartSelection Official

Scott Rawlins, NDOT – Deputy Director

Technical Evaluation Team (TET)Technical Evaluation Committees (TECs)

Procurement Administration Team (PAT)Marty Espinoza, NDOT – Agreement Services

Elizabeth Isenhart, NDOT – Agreement ServicesRyan Mitchell, Lou Holland,

ObserversIyad Allatar, FHWA

Adam Searcy, NDOTTony Lorenzi, NDOT

Amir Soltani,

TEC – Management ApproachPaul Judd, RTC SNV – Manager of Engineering

Denise Inda, NDOT – OperationsTodd Montgomery, NDOT – Construction

TEC – Maintenance of TrafficDave Partee, NDOT – Traffic

Mario Gomez, NDOT – District 1Jeff Cobb, NDOT – Construction

TEC – Structures & ConstructionJessen Mortensen, NDOT – StructuresTom Stevenson, NDOT – ConstructionBill Tanner, NDOT – City of Mesquite

TEC – Roadway, Operations, Sings & SignalsHoang Hong, NDOT – ITS Maintenance & Operations

Chris Peterson, NDOT – Roadway DesignDean Morton, NDOT – Traffic

TEC – Hydraulics and Landscaping & AestheticsJohn L’Etoile, NDOT – Landscape Architecture

Kristen Kehe, NDOT – HydraulicsMatt Nussbaumer, NDOT – Hydraulics

Price Proposal Committee (PPC)Casey Connor, NDOT – Roadway DesignShawn Howerton, NDOT -- Construction

Proposal Selection Committee (PSC)Mark Elicegui, Chairman, NDOT – Structures Chief

Rudy Malfabon, NDOT – Deputy DirectorKurt Sawyer, City of Mesquite – Capital Projects Manager

Security•PAT will reserve a private meeting room for all

Proposal reviews, evaluations, and discussions.

•The Proposals and all documentation developed throughout the evaluation process will be kept confidential and stored.

•Meetings will be conducted at:▫Courtyard Marriott

3870 So. Carson St.Carson City, Nevada 89701

February 2-17, 2011 from 8am to 5pm

Proposal Evaluation Flowchart

Correct Deficiency

PAT

Pass/Fail Review

PAT

ProposalReviewTEC(s)

PATReview

TEC(s)Meetings

Proposals Filed with Agreement Services

PSC Meeting

Return Non-Compliant

ProposalPAT

Fail Fail

Correction

Pass

Pass

Qualitative Scores

Exhibits D & GTEC(s)

ReevaluatePrice

ProposalReview

PPC

PPC Meeting

Price Proposal Score

Exhibit IPPC

Pass

BAFO

Reevaluate

ProposalRankingsExhibit J

PSC

QuantitativeScores

Exhibit E & H(PSC)

EvaluationSummary

Report (PSC)

Reject

BAFOSelection Official

BAFO DecisionSelectionOfficial

RejectApprove

Approve

Reevaluate

ApproveNotice to Proceed

Nevada State Board of

Transportation Approval

SelectionOfficial

Chairperson Responsibilities• Each Committee shall select a Chairperson.

Their responsibilities include:▫ Chairing any meetings of the specific Committee;

▫ Ensuring that the other members of the Committee are present during the meetings;

▫ Ensuring that the other members of the Committees have reviewed the Proposals and relevant RFP Documents;

▫ Ensuring that evaluation is conducted in a fair and impartial manner consistent with this Plan;

▫ Ensuring the preparation of the Committee’s evaluation report;

▫ Presenting the findings of the Committee’s evaluation report to the PSC or Selection Official as appropriate;

▫ Facilitating the resolution of conflicts and/or impasses among Committee members; and

▫ Making requests for substitute assignments of Committee members to the PAT, if necessary.

Project Manager Responsibilities• Provides independent support of Selection Official,

PSC, PAT, TEC(s), and PPC;• Appoints PSC, PAT, TEC(s), and PPC members with

approval of Selection Official;• Maintains and approves changes to project

schedule;• Provides project specific information and answers

questions as requested;• Ensures availability of Department staff and

consultants; and• With PAT, ensures that appropriate facilities are

available for reviews and meetings.

Selection Official Responsibilities•Department Director or designee•Does not participate in PSC, PAT, TEC(s),

or PPC evaluation or deliberations.•Accepts or Rejects PSC recommendation.•Can request that BAFOs be sought.•Responsible for ensuring integrity and

impartiality of selection process.

PSC Responsibilities• Deputy Directors, Assistant Directors, Division Heads

and may include Stakeholder representatives• May seek to deviate from any procedure• Reviews Evaluation Criteria and assessments of TEC(s)• Evaluates and scores Proposals• Reviews assessment of PPC• Verifies Proposal Price, Technical Score, Two-lane

Configuration Value, and Completion Value• May make selection or re-evaluation recommendation

and prepare report for Selection Official• May not change evaluation criteria

PAT Responsibilities• Agreement Services, Department’s legal counsel, and consultant

(with approval)• Serves as point of contact• Provides orientation sessions, guidance and assistance for PSC,

TEC(s), and PPC• Ensures PSC, PAT, TEC(s), PPC, Selection Official, and PM execute

Confidentiality Agreement• May waive minor deficiencies in Proposal• Reviews Proposals for satisfaction of Pass/Fail Criteria• Coordinates with Committees and facilitates participation• Notifies PM on any member changes required• Ensures progress of evaluation• Responsible for integrity and impartiality of evaluation process• Prepares request for BAFO

TEC Responsibilities• Department technical staff• Assists PSC during evaluation process• Reviews Technical Evaluation Criteria• Reviews and evaluates relevant sections of

Technical Proposals• Reports any “Unacceptable” Proposals to TEC• Develops consensus ratings and

recommendations and presents them to PSC• Available to PSC during evaluation process• Chairperson reports progress to PAT

PPC Responsibilities• Department technical staff• Assists PSC during evaluation process• Evaluates Price Proposals, Schedule, and Time

Information• Available to PSC during evaluation process• Chairperson presents Price Score Sheet to PSC

Technical Evaluation Criteria• The four assessment levels of general competency of the

Proposal are:

▫ Exceptional (E): This rating indicates a consistently outstanding level of quality, with very little or no risk that the Proposer would fail to meet the requirements of the Contract Documents.

▫ Good (G): This rating indicates a generally better than acceptable quality, with little or moderate risk that this Proposer would fail to meet the requirements of the Contract Documents.

▫ Acceptable (A): This rating indicates an acceptable level of quality, where the Proposal demonstrates a reasonable probability of success.

▫ Unacceptable (U): The Proposal fails to meet the stated criteria and/or lacks essential information and is conflicting and/or unproductive.

Price, Schedule & Time Evaluation Criteria

•All Schedule and Time Information and Price Proposal evaluations will be performed by the PPC.

•The PPC will use the Price Proposal Score Sheet.

•The PSC shall use this information on the Evaluation Summary Sheet

Notification and Debriefing•Each Proposer who was not selected will

be notified in writing promptly following notification of the selected Proposer.

•Each Proposer will have the opportunity to request a debriefing conducted at the Departments’ sole discretion

Schedule Goals