Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENTDILG.NAPOLCOM Center, EDSA comer Quezon Avenue, West Triangle, Quezon City

http://wwW.dilg.gov.ph

February 17, 2016CIRCULARNO. 2016-04

SUBJECT DILGWEBSITE PUBLISHINGAND CONTENT MANAGEMENT

POLICIES AND GUIDELINES

The DILGwebsite (URLhttp://dilg.gov.ph) is the official publication ofthe Departmentthat aims to provide relevant, accurate and up-to-date information about the Department'sthrust, programs, projects and activities. It has been re-designed to be more responsive tostakeholders and to the general public. Aside from giving easy access to DILG relatedinformation, it also serves as a link to other government agencies and a gateway for the public

to access information about their local government units.

I. PURPOSEL To ensure that the information about the Department's thrust, programs, projects

and activities are relevant and up-to-date.2. To establish DILG content management standards, guidelines and procedures.3. To clearly define roles and responsibilities of concerned offices and personnel in the

website content management.

II. POLICY STATEMENTIn order to ensure that the information about the DILG are reliable, accurate and

up-to-date, the DILG official website must adhere to the following standards and policies:

1. DILGWebsite Standardsa. The website must be compliant to the DILG Brand Identity ManuaLb. The website must be compliant to Administrative Order 39 s.2013.c. LGU related data posted must be compliant to Circular 2015-08, Policy on the

Development of Application Systems and Data Administration.d. All information I web content should be relevant, accurate and timely, concise

and factual.e. All operating units should adhere to the timeline of submission of the

information or content as specified in "Annex A - DILGWebsite Content and

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Timeline Matrix." For data with separate application system, the OPR should

be responsible for updating its content.

2. DILG Website Content Management Procedures and Processes must be strictly

followed.a. Content Provision

• All operating units including attached agencies, LGSector bureaus/servicesand the Regional Offices should provide the necessary information/content

for the website regularly.• All information for posting should be reviewed, validated and formatted

before posting to the DILGWebsite.

b. Content Review and Approval• The operating units must thoroughly review the content and ensure

accuracy of the data and submit the information to the Web Content Editor

for formatting and final editing, if applicable.• All information/content formatted and finalized must be submitted to the

Webmaster for posting to the DILGWebsite.

c. Posting of Information/Content• Procedures for Posting of Information on the DILGWebsite stated in the

DILG-Central Office Quality Procedure (QP-ISTMS-20) must be strictly

followed.• The Webmaster must ensure that posted information / content is always

accessible and links to the documents are viewable and/or downloadable.

d. Maintenance• The DILG Website must be available 24/7 and must be accessible on

different browsers and platforms.• Backup of the DILG website including its databases must be performed

regularly.• Website performance must be regularly checked to ensure it is secure and

accessible 24/7.• Computer hardware and software must be regularly tested to make sure that

they are operating normally.

III. ROLESAND RESPONSIBILITIES1. Web Steering Committee (WSC)

• Provides strategic direction for website management and operations.

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• Responsible for formulating policies and procedures on overall website

management.Composition:Chairperson - Undersecretary for Local GovernmentMembers - Head Executive Assistant

Director, Public Affairs and Communication Service

(PACS)Director, Information SystemsManagement Service (ISTMS)

and Technology

2. Webmaster - Chief, Technical and Operations Support Division, ISTMS• Ensures that the posting of data / information adheres to the ISTMS Quality

Procedures as approved by the DILG Central Office-Deputy QualityManagement Representative (DILG CO - Deputy QMR).

• Supervises the conversion of contents into appropriate web-readable format.• Supervises staff in the compilation and uploading of web content.• Verifies that uploaded contents are viewable online and formatted properly.• Ensures staffs preparation of certifications for the draft issuances posted within

seven (7) days for comments by the general public.

3. Web Administrator - Chief, Network and Technology Management Division,

ISTMS• Takes charge ofthe overall technical functionality and operations of the website

and performs software updates.• Monitors and assesseswebsite security and performance.• Ensures the accessibility and availability of the web host and servers for the

Department's URL including the email accounts of Public Assistance Center.

• Ensures accessibility of the DILGwebsite 24/7.

4. Web Content Editor - Chief, Information and Communication Research Division,

PACS• Provides editorial guidance and input to content providers.• Supervises final editing of relevant materials and information for posting, if

necessary.• Ensures the timely submission of contents for posting of the Webmaster.

5. Web Creative Editor - Chief, Creative Services Division, PACS• Provides photos, videos, and other creative materials for posting.• Provides creative inputs to the website design.• Provides proposals for the creative enhancement of the DILG website.

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6. Content Providers (All Operating Units) - Bureaus I Offices including the DILGRegional Offices and attached agencies (LGA, PNP, BFP, BJMP, PPSC,

NAPOLCOM)• Ensures the accuracy and integrity of information coming from their respective

offices.• Supervises the timely submission of web content materials to the Web Content

Editor.• Proactively utilizes the website to market their activities.• Provides updated materials and suggest amendments, if necessary.• Reviews, checks and updates on a regular basis all data/information Iweb

contents assigned to them.• Sees to it that approved web content for posting is accessible and viewable

online, and feedback the Webmaster of any technical problems.

IV. EFFECTIVITYThis circular takes effect immediately. Previous department circulars and other

related issuances inconsistent herewith are hereby rescinded or modified accordingly.

MELS~HENTOSecretaryt:

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ANNEXA

CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

WEB SECTION RESPONSIBILITY SUBMISSION

HOME PAGE

Posting of Request for Quotation, BACSecretariat - AllBefore 4:00 pm of

Bids Opportunities Bid Bulletin and Invitation to Bid Agenciesthe posting daterequirement

Public Assistance Complaint and Feedback Form PACS as the need arisesCenter

Secretary's CornerBiography, Speeches, Featured OSEC/ PACS as the need arisesArticles and SILG's Hotline

Sitemap List of DILG's Web Section ISTMS as the need arises

Portal that provides information

Intranet on Local Government Units (link to ISTMS as the need arises

the https://intranet.dilg.gov.ph)

email and collaboration platform

Webmailfor internal, inter-agency and ISTMS as the need arisespublic communications (link to thehttps://liham.gov.ph)

ABOUT USupon approval ofthe Department

List of Key Officials with contact ISTMSOrder or

Key Officials information Memorandumfrom the ExecutiveOffices

upon rapproval of

Organizational Organizational Chart of DILG ISTMSthe new

Structure Organizationalstructure

Powers & Functions List of Power & Functions of DILG ISTMS as the need arises

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016

ANNEXA

WEB SECTION CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

RESPONSIBILITY SUBMISSION

Vision, Mission & Goals Vision, Mission and Goals of DILG ISTMS as the need arises

Who We Are History of DILGOne time

ISTMS uploading

Location MapDILGLocation Map, Address, ISTMS as the need arisesContact Nos. and Email Address

PROGRAMS & PROJECTS

An assessment and web-basedmanagement tool for provinces,cities and municipalities capable ofproviding information on thecapacities and limitations of LGUs

Local Governance in the delivery of public service. It

Performance serves as the operational platform Online ApplicationBLGS

Management System of the SGLG,a recognition of good System

(LGPMS) performance of provincial, city andmunicipal governments, wherebycompliance to Full DisclosurePolicy is a major criterion. (link tohttp://www.blgs.gov.ph/lgpmsv2/appshome/default/login.php)

Performance-based reformprogram that seek to rationalizenational governmentintergovernmental transfers toLGUs,and encourages

Performance Challengeconvergence of local government Online Applicationinitiatives with national agenda BLGD

Fund (PCF) and priorities. It is an incentive toSystem

an eligible LGU in the form of acounterpart fund to finance highimpact local government projectsidentified as priority by the LGU.(link to http://pcf.dilg.gov.ph/v2/)

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016

, .ANNEXA

WEB SECTION CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

RESPONSIBILITY SUBMISSION

Mandatory posting of Local

Full Disclosure PolicyBudget and Finances, Bids and Online ApplicationPublic offerings in compliance to BLGD

(FDP) Systemthe Full Disclosure Policy (link tohttp://fdpp.blgs.gov.ph/)

It is specifically intended tomonitor the financial and physical

Programs and Projectaccomplishments of the DILGfunded projects. It has the facility Online Application

Monitoring System OPDS

(PPMS)to track the projects progress System

before, during and after its'implementation. (ltnk tohttp://ppms.dilg.gov.ph/)

The Recovery Assistance onYolanda (RAY) - DILG Fundsupports the nationalgovernment's efforts to restoregovernment services andeconomic activities in the Yolanda

Recovery Assistance on affected areas through the OPDSOnline Application

Yolanda (RAY) provision of technical and financial System

grant assistance for therehabilitation/reconstructions ofLGU-owned buildings and facilitiesthat are vital to the recovery ofthe LGUs. (link tohttp://ray.dilg.gov.ph/)

LOCAL GOVERNMENT UNITSNumber of Provinces, Cities,

Facts and Figures Municipalities and Barangays by ISTMS As the need arises

RegionContact Information and link to ISTMS as the need arisesLeagues the Leagues Website

Masterlist of Local Officials and Online ApplicationLocal Officials List of Local Officials per Province, BLGS

Cities and MunicipalitiesSystem

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016

ANNEXA

WEB SECTION CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

RESPONSIBILITY SUBMISSION

Portal that provides information Online ApplicationLGU 201 on Local Government Units (link to ISTMS

http://lgu201.dilg.gov.ph/)System

BARAN GAY

Barangay Assembly DayPosting of Barangay Assembly Day

NBOOTwo (2) weeks

held twice a year before the activity

Barangay OfficialsList of Barangay Officials per

NBOO MonthlyRegion

Barangay DeathMonthly Consolidated List ofBarangay Death Benefit Claims to NBOO Monthly

Benefits Barangay Officia Is

PHOTO SLIDER

Photos of SILG in action PACS/ISTMS as the need arises

ADVISORY

Advisory of SILGto all concerned OSEC/PACS as the need arises

ISSUANCES

List of downloadable Jointupon receipt of

Joint CircularsCirculars

AS the documents byRecords Section

Memo CircularsList of downloadable Memo

ASupon approval of

Circulars the documents

Memorandum List of downloadableupon receipt of

AS the documents byAgreement Memorandum Agreement Records Section

List of downloadable Presidentialupon receipt of

Presidential DirectivesDirectives relevant to DILG& LGUs

AS the documents byRecords Section

List of downloadable Republic Actsupon receipt of

Republic Acts AS the documents byrelevant to DILG& LGUs Records Section

LEGAL OPINIONS

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016

...

ANNEXA

WEB SECTION CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

RESPONSIBILITY SUBMISSION

List of downloadable Legalupon release of

LLLS Legal Opinions toOpinions relevant to DILG& LGUs

concerned officials

NEWS AND EVENTS

DILG Central NewsLatest news from the DILGCentral

PACSupon approval for

Office release

DILG Regional Newslatest news from the DILG REGIONALOFFICES/ upon approval forRegional Offices PACS release

EventsList of Events for the month, week,

PACS Monthlyday

What's NewLatest in the DILGCentral Office DILGOFFICES/ ISTMS upon receipt ofand Attached Agencies / PACS the documents

REPORTS AND RESOURCES

Accomplishments List of Accomplishment Report DILGOFFICES/ PACSupon release ofthe report

LGU Code of 1991List of downloadable LGUCode of

ISTMS upon release1991

Resources andList of downloadable resources,

Downloadsforms and materials relevant to DILGOFFICES/ PACS as the ,need arisesDILG & LGUs

Foreign Travel AuthorityList of Approved Travel Authority

BLGS Monthlyof Local Officials and Employees

Seal of Good Localupon approval and

List of SGLGpassers and awardees BLGS release of officialGovernance

listCAREERS

Vacant positions in the DILGupon confirmationof intention to fill-

Central Office, Regional Offices ASand attached agencies

up from OperatingUnits/Offices

CONTACT USupon approval ofthe Department

DILG OfficialList of DILGOfficials with Contact

ASOrder or

Information Memorandumfrom the ExecutiveOffices

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016

·_ ..

ANNEXA

WEB SECTION CONTENT DESCRIPTIONOFFICE OF PRIMARY TIMELINE FOR

RESPONSIBILITY SUBMISSIONupon approval ofthe Department

Regional Offices List of DILG Central and Regional Order orWebsite / Location Map Offices with Contact Information

ASMemorandumfrom the ExecutiveOffices

FREQUENTLY ASKED QUESTIONS (FAQs)FAQs concerning Local

LGBUREAUS as the need arisesGovernanceDILG TRANSPARENCY SEAL

To enhance transparency andPLANNING SERVICE,

enforce accountability of all as the need arisesFMS, AS

national government agencies

GAA 2015 REPORTORIAL REQUIREMENTS

Reportorial requirements of DILGDILGOFFICES as the need arisesrelevant to the GAA 2015

ATTACHED AGENCIES

Contact Information of theas the need arises

agencies and link to their websiteATIACHED AGENCIES

PARTNERS

Contact Information of the DILGATIACHED PARTNERS as the need arises

Partners and link to their website

GOVERNMENT OFFICESContact Information of the ATIACHEDGovernment and link to their GOVERNMENT as the need ariseswebsite OFFICES

DILG WEBSITE CONTENT and TIMELINE MATRIXas of January 2016