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Department of Entomology
Celebrating 125 Years
Excellence in Graduate Education
Graduate
Student
Manual
Graduate
Student
Manual
1
Manual Last Updated Oct 2014
Cover Art:
Cover designed by Professor Ralph Holzenthal, instructor of Scientific Illustration of Insect. Insects
depicted are a leaf-footed bug (Coreidae)(artist Dr. Ralph Holzenthal) and a stink bug (Pentatomidae)
(artist Ms. Theresa Cira, Graduate Research Assistant).
TABLE OF CONTENTS
CHAPTER 1
CHAPTER 2
CHAPTER 3
CHAPTER 4
INTRODUCTION ............................................................................................................... 4
WHO NEEDS THIS MANUAL? ................................................................................... 4
OTHER SOURCES OF INFORMATION .......................................................................... 4
GRADUATE SCHOOL ................................................................................................. 4
DEPARTMENTAL MISSIONS ...................................................................................... 5
OVERVIEW OF GRADUATE PROGRAMS ........................................................................... 6
PROGRAM GOALS ..................................................................................................... 6
DISTINCTIONS AMONG DEGREES ............................................................................. 6
FOREIGN LANGUAGE ................................................................................................ 6
DEGREE PROGRAM REQUIREMENTS ............................................................................... 7
ETHICS IN SCIENCE ................................................................................................... 7
GRADUATE SCHOOL REGISTRATION REQUIREMENT ................................................ 7
MASTER OF SCIENCE (M.S.) ..................................................................................... 8
DOCTOR OF PHILOSOPHY (PH.D.) ............................................................................. 8
DEGREE PROGRAM REQUIREMENT TABLE ............................................................... 9
REQUIREMENTS IN GREATER DETAIL ........................................................................... 10
CORE CURRICULUM ............................................................................................... 10
TRANSFERING CREDITS AND WAIVING REQUIREMENTS ......................................... 10
MINIMUM GRADE POINT AVERAGE ........................................................................ 11
2
CHAPTER 5
CHAPTER 6
CHAPTER 7
CHAPTER 8
ORAL SEMINARS .................................................................................................... 11
WRITTEN PRELIMINARY EXAMINATIONS ............................................................... 11
ORAL PRELIMINARY EXAMINATIONS ..................................................................... 13
THESIS DEFENSE AND FINAL ORAL EXAMINATIONS............................................... 14
VOUCHER SPECIMENS ............................................................................................ 14
STUDENT'S ADVISORY COMMITTEE .............................................................................. 15
MEMBERS ............................................................................................................... 16
FUNCTIONS ............................................................................................................. 17
RECOMMENDED SCHEDULE OF PROGRESS .................................................................... 18
MASTER'S DEGREES (PLANS A AND B) .................................................................. 18
PH.D. DEGREE ........................................................................................................ 20
STUDENT PROGRESS REPORT ................................................................................. 22
DEPARTMENTAL OPERATIONS ...................................................................................... 23
ROLES OF GRADUATE ASSISTANTS ........................................................................ 23
RESPONSIBILITIES OF GRADUATE ASSISTANTS ....................................................... 23
REGISTRATION REQUIREMENTS FOR GRADUATE ASSISTANTS ............................... 24
TEACHING ASSISTANTS .......................................................................................... 24
RESEARCH ASSISTANTS .......................................................................................... 24
STIPENDS AND TIME CARDS ................................................................................... 25
DEPARTMENTAL SUPPORT ............................................................................................ 26
KEY PEOPLE ........................................................................................................... 26
FRENATAE .............................................................................................................. 26
SOURCES OF DEPARTMENTAL INFORMATION ......................................................... 26
SERVICES IN THE OFFICE ........................................................................................ 27
3
CHAPTER 9
BUILDINGS AND FACILITIES ................................................................................... 30
RESEARCH AND TEACHING EQUIPMENT ................................................................. 32
TRAVEL AND VEHICLES.......................................................................................... 35
STUDENT TRAVEL FELLOWSHIPS ........................................................................... 35
DATA, PUBLICATIONS, AND PATENTS ..................................................................... 36
POLITICS AND PROBLEMS ....................................................................................... 36
DEPARTMENTAL RECONCILIATION COMMITTEE .................................................... 27
THE STATISTICAL CONSULTING SERVICE ............................................................... 28
SERVICES ON CAMPUS ............................................................................................ 39
FINAL CONSIDERATIONS .............................................................................................. 40
JOB PLACEMENT ..................................................................................................... 40
CHECKOUT SHEET .................................................................................................. 40
EXIT INTERVIEW..................................................................................................... 40
POLICY AND PROCEDURES ON SEXUAL HARASSMENT ..................... INSIDE BACK COVER
Chapter 1
4
INTRODUCTION
Welcome to the Department of Entomology at the
University of Minnesota!
Who Needs This
Manual?
This manual is written for entering and resident graduate students in the
department. It also serves faculty and staff as the main reference on our
degree requirements and departmental policies affecting graduate students.
Chapters 2-5 contain descriptions of the goals and requirements for our
three graduate degrees. Chapters 6-8 contain policy statements, rules and
tips on how students can get "the little things" accomplished smoothly in the
department. Examples of forms and filing procedures are included in the
Appendix.
Other Sources of
Information
This manual supplements information provided in the Graduate School
Catalog
(http://www.catalogs.umn.edu/grad/documents/GradCatalogFINAL.pdf)
and information found on the UMN Graduate School website
(http://www.grad.umn.edu/). Particularly important websites at the
Graduate School are sites specific to current Doctoral students
(http://www.grad.umn.edu/students/doctoral/index.html) and current
Master’s students (http://www.grad.umn.edu/students/masters/index.html).
The graduate school also provides a chart of ‘degree completion steps’ for
Ph.D. and M.S. students. The chart has links to the forms needed and
additional links that lead to the ‘WorkflowGen’ system of authorizations,
which are needed for various milestones along the way. These charts are
available here: link: http://www.grad.umn.edu/students/checklists/
Of course, students should feel free to contact the Department's Director of
Graduate Studies (DGS), Timothy Kurtti, or DGS assistant, Felicia Christy
for any questions or advice.
Graduate School During residence in our programs, students should remain in contact with
the Graduate School about all of their deadlines as they can change. In
addition, the Graduate School should be consulted regarding such matters as
transfer of credits, tuition, fees, residency requirements, thesis credit
requirements, and taxes on assistantships.
5
Departmental
Missions
The mission of the Department of Entomology is to conduct research and
education in the science of entomology, emphasizing the systematics,
biodiversity, biology, ecology, and importance of insects and their relatives
in relation to human welfare, and the maintenance of a healthy environment.
The Entomology Graduate Program offers M.S. Plan A (with thesis), M.S.
Plan B (without thesis), and Ph.D. degrees (with dissertation). Students
earn these degrees by satisfying the appropriate degree requirements. The
graduate faculty defines the requirements, but the Graduate School awards
the degrees. While in residence in the Department, graduate students
receive advanced training as scholars, as researchers, and as teachers of the
discipline. At the same time, graduate students themselves contribute to
teaching, research and service in the department.
Chapter 2
6
OVERVIEW OF GRADUATE PROGRAMS
Students receiving a Ph.D., an M.S. Plan A, or an M.S. Plan B in Entomology will graduate with the following:
Program Goals Core knowledge: A basic command of core areas of entomology, including
general entomology, insect taxonomy, insect physiology and insect ecology.
Specialty knowledge: In-depth knowledge of one or more areas within
entomology, and advanced knowledge from one or more outside, related
fields.
Critical thinking: Ability to define problems, assemble facts and apply logic to
solve problems.
Communication skills: Ability to communicate facts and logic, both in writing
and in oral presentations.
Research skills: Ability to do original research, interpret data, and communicate
results.
Perspective: Ability to relate current issues in entomology to broader scientific
issues facing agriculture, biology and society in general.
Distinctions
Among Degrees
Distinctions among the three degrees are based largely on research
accomplishments.
Ph.D. students will design and complete a research project (dissertation) that
makes a significant contribution to their subdiscipline.
M.S. Plan A students will complete a research project (thesis) that contributes
original knowledge. Students considering careers in entomological research
are strongly encouraged to pursue a Plan A degree.
M.S. Plan B students will complete two written projects that demonstrate
scholarship and familiarity with methods of entomological research. Incoming
M.S. students should understand clearly that Plan B is intended for returning
professionals who desire advanced coursework in entomology.
It is the responsibility of the major advisor and the student's Advisory Committee
to judge whether a student's research accomplishments satisfy appropriate degree
criteria.
Foreign
Language
The Entomology Graduate Program does not have a foreign language requirement.
However, a reading knowledge of a foreign language may be required if judged
necessary to reach a student's research objectives. The need for and means of
satisfying such a requirement will be decided upon jointly by the student, major
advisor and other members of the student's advisory committee.
Chapter 3
7
DEGREE PROGRAM REQUIREMENTS
Requirements for each degree are set by the graduate faculty in Entomology and the Graduate School.
Requirements for each degree are described in detail below. A suggested timeline is also provided in
Chapter 6 for rough guidance in scheduling. Entomology and Graduate School filing procedures and
where to obtain forms are presented in the last section of this manual.
Ethics in Science All students (Master’s and Ph.D.) must satisfy an ethics requirement. One
way this requirement may be met is by enrolling in ENT 8061, a one-credit,
S/N course entitled, Scientific Communication and Ethics, offered every fall
in the Department of Entomology. Students who received training through
other appropriate venues, are exempt from this requirement but are
encouraged to attend the course.
Graduate School
Registration
Requirement
All Graduate School students will be required to register in the Graduate
School every fall and spring term to maintain their active status. This is a
change from the previous policy that required Graduate School registration
once per year.
Active status is required for students to be able to register for courses, take
exams, submit milestone forms, file for graduation, or otherwise participate
in the University community as a Graduate School student.
Graduate Students who must register solely to meet the Graduate School's
registration requirement may register for Grad 999. Grad 999 is a free, zero-
credit, non-graded registration mechanism that meets the Graduate School's
registration requirement. Grad 999 cannot be used to meet registration
requirements established by departments/agencies within or outside of the
University (which include, but are not limited to, registration required to hold
an assistantship, maintain legal visa status, obtain financial aid, or defer
loans). Students may register for up to 4 semesters for ENT 999 while
working on a thesis or Plan B project. A hold will be placed on the student’s
registration after 4 semesters of ENT 999 (see DGS for details).
International students need to stay abreast of changes in registration
requirements to maintain legal visa status. Questions regarding such
requirements should be directed to staff at the International Student and
Scholar Services (ISSS) see: http://www.isss.umn.edu/.
8
Master of
Science (M.S.)
Plan A Students must:
Complete an approved program of course work that includes at least 14 class
credits in 4000- to 8000-level entomology courses. Included in the 14 credit
minimum are the core courses (11 cr., see below) and Seminar (ENT 8300, 1
cr.). The graduate school requires that 2/3 of all course credits be taken A-F;
Complete 6 credits outside of Entomology (minor or supporting programs) in
addition to the 14 credits in entomology;
Pass two written examination questions;
Take 10 thesis credits (ENT 8777);
Present a thesis proposal in a public seminar;
Present a public thesis defense seminar;
Defend the thesis in a closed final oral examination;
Deposit voucher specimens in the departmental museum if appropriate;
Submit the final version of the thesis to the Graduate School
Plan B Students must:
Complete an approved program of course work that includes at least 30 class
credits in 4000- to 8000-level entomology courses. Included in the 30 credit
minimum are the core courses (11 cr., see below), and six credits of special
problems (ENT 5910). The graduate school requires that 2/3 of all course
credits be taken A-F;
Complete 10 credits outside of Entomology (minor or supporting programs)
in addition to the 30 credits in entomology;
Pass two written examination questions;
Submit two project reports (rather than a thesis) to the final examination
committee (reports not necessarily presented in a public seminar);
Pass final examination (written and/or oral)
Submit the project reports to the Entomology library (optional but
encouraged)
Doctor of
Philosophy
(Ph.D.)
Students in the Ph.D. program must:
Complete an approved program of coursework that includes at least 15 class
credits in 4000-, 5000-, and 8000-level Entomology. Included in the 15
credit minimum are the core courses (11 cr., see below) and Seminar (ENT
8300, 2 cr.). The graduate school requires that 2/3 of all course credits be
taken A-F;
Complete 12 or more credits outside of Entomology;
Pass three written examination questions;
Pass an oral preliminary examination;
Take 24 thesis credits (ENT 8888);
Present a thesis proposal in a public seminar
Present a non-thesis lecture as a public seminar
Present a public dissertation defense seminar;
Defend the dissertation in a closed final oral examination;
Deposit voucher specimens in the departmental museum if appropriate;
Submit the final version of the dissertation to the Graduate School.
9
Degree Program Requirement Table
Requirement Masters Plan A Masters Plan B Ph.D
Entomology - minimum credits 14 30 (includes 6 cr in
ENT 5910)
15
Seminar Ent 8300 (included in
Entomology credits above)
1 0 2
Credits outside Entomology (minor or
supporting programs)
6 10 12
Thesis Ent 8777 10 0 0
Thesis Ent 8888 0 0 24
Written Prelim Exams (total points)
2 2 3
Oral Prelim Exam No No Yes
Thesis Proposal Seminar Yes No Yes
Non-Thesis Seminar No No Yes
Thesis Defense Yes No Yes
Final Exam Yes (oral)
Yes
(oral or written) Yes (oral)
Submit to Graduate School Thesis Reports (2) Dissertation*
Please note that all Graduate School forms refer to a Ph.D. dissertation as a “thesis”.
Graduate School requirements for a Plan B Master’s Degree is for a total of 30 credits so additional courses are
needed to meet this requirement.
Chapter 4
10
REQUIREMENTS IN GREATER DETAIL
Core
Curriculum
The intent is to assure that
students in all of our
degree programs know the
basics of entomology.
Students will satisfy this requirement by demonstrating their command of
material in:
Insect Biodiversity and Evolution ENT 5021, 4 cr
Insect Structure & Function ENT 5011, 4 cr
Insect Ecology ENT 5041, 3 cr
or Insect Population Dynamics ENT 5045, 3 cr
Please note: It is assumed that most students will have taken at least one
course in general entomology or equivalent as an undergraduate before
entering the graduate program in Entomology. For this reason, Insect Biology
(ENT 1005/5900) does not count toward the minimum credit requirement
needed for an M.S. or Ph.D. or satisfy the core curriculum. If a student has not
had an equivalent course elsewhere, he/she should attend Insect Biology (ENT
1005), but enroll in ENT 5900 (A-F) to obtain graduate credit for Insect
Biology. See the instructor of ENT 1005 for details.
Core courses may not be taken pass-fail (S/N). A passing grade will be a "B"
or better. In the event a "C" or worse is attained, a student must either retake
the class or pursue remedial study as directed by the course instructor and with
the approval of your Advisory Committee. Remedial study must be completed
by the end of the following semester.
Transferring
Credits and
Waiving
Requirements
The basic rules for transferring credits from other Institutions are outlined in
the Graduate School Catalog. In brief, the Graduate School states that courses
taken before the awarding of a baccalaureate degree cannot be transferred, and
Master's degree students are required to complete at least 60% of the
coursework for their degree (excluding thesis credits) as registered University
of Minnesota Graduate School students. However, a student may be allowed
to waive a required course by obtaining certification from the appropriate
instructor that he or she has taken an equivalent course elsewhere or knows the
material through experience or independent study. Such certification must be
in writing and addressed to the Director of Graduate Studies. The number of
courses and credits that can be transferred or waived to complete a Masters or
Ph.D. degree will be considered on a case-by-case basis for each student, and
must be approved by the student's advisor and the Director of Graduate
Studies.
11
Minimum Grade
Point Average
The Graduate School sets a minimum grade point average (GPA) for all
courses listed on the official degree program at 2.80. If a student’s GPA falls
below 3.0, a letter to the student and the major advisor will be sent and
continuation in the program will be determined by the Student Advisory
Committee.
Oral Seminars
The intent is to develop
and evaluate oral
communication skills and
to help students learn how
to review and summarize
literature.
Students will satisfy this requirement by presenting one (M.S.) or two (Ph.D.)
public seminars prior to their thesis defense seminar for one credit each
through ENT 8300. The seminars will be evaluated "S/N." Seminars must be
presented before the final oral examination can be scheduled. Ph.D. students
will not receive credit for a thesis defense seminar that reflects work for a
previous M.S. degree. One seminar will be a research proposal, and this is a
requirement both for M.S. and Ph.D. students. The other is only required for
Ph.D. students and may be a review of literature on a subject outside the
student's specialty area. The topic of the second seminar should be agreed
upon by the student, advisor (and/or Student Advisory Committee), and the
instructor of ENT 8300. If a student enters the M.S. program and later
switches to a Ph.D. program after giving a research proposal seminar, the
second seminar may be a new research proposal seminar if the research
direction has changed substantially.
Written
Preliminary
Examinations
The intent is to develop
and evaluate
constructively each
student's critical thinking
and writing skills.
Component Questions
To satisfy the written prelim requirement, a student must pass a required
number of "Questions" according to the degree being sought. Six questions
will be offered every year. Students must take a minimum of three questions
per year until obtaining the required number of passes. The number of
accumulated points will be tracked by the Written Prelim co-ordinator (see
below) and the Assistant to the Director of Graduate Studies. Number of
passes and time allowed are as follows:
Degree
Program
Previous
Degree
Points
Required
Max. Yrs.
Allowed
Ph.D. B.A. or M.S. from other
field or institution
3 3
Ph.D. M.S. in Entomology
from U of MN
1 additional;
3 total
1
M.S.-A B.S. or B.A. 2 3
M.S.-B B.S. or B.A. 2 3
Because there is no penalty for failures, students should take as many
questions as possible during their residence to improve their writing skills.
The maximum number of years allowed is ample for all students to pass,
regardless of native language. Not passing the required number of questions
in the allotted time is grounds for dismissal from the program.
12
Mechanics
The Director of Graduate Studies with consensus of the Graduate Faculty will
appoint a Prelim Coordinator whose job will be to assign members of the six
exam committees per calendar year. The current Prelim Coordinator is
Robert Koch. Committees consist of two to four faculty members with a
designated chair. At two-month intervals, the corresponding committees will
compile background readings, write a question, and present them to the
Prelim Coordinator. The Prelim Coordinator will place the readings on
Moodle and publicize the date for each question. Readings will not exceed
200 pages of background material and will be posted one month in advance of
the examination date.
Each question, drawing upon the background material, will require synthesis
of ideas and/or integration to solve a problem. Questions can be open or
closed book at the discretion of the exam committee.
Discussion of the reading material before the question is presented is
encouraged, but each student is expected to write his or her own answer on
the day of the examination. Answers must be typed. The questions should be
short enough to answer in four hours, but students are allowed 24 hours to
turn in their answers. Answers may not exceed 1000 words in length. New
students are encouraged to discuss the general expectations with their
advisory committee and senior students who have completed this component
of their degree programs.
The Prelim Coordinator hands out a question to all interested students on the
examination date and then receives their answers the following day. Students
who elect not to answer the exam simply need not turn in an answer. Student
essays will be coded and then passed to the exam committee for "blind"
evaluation; i.e., readers will not know who wrote a given answer. Blind
grading assures that evaluations are based on what was written, and not on
knowledge of who wrote it.
Grading and Evaluation
There are four grading options:
A. Full credit, no revision necessary (1 point earned)
B. Half-credit (1/2 point) with potential to receive full credit (1 point) if
minor revision is acceptable. No credit (0 points) may be given if
revision is not submitted.
C. No credit (0 points) with potential to receive half credit (1/2 point) if
major revision is acceptable. No credit (0 points) may be given if
revision remains unacceptable or is not submitted.
NR. Answer unacceptable for reasons outlined. No points given, no rewrite
allowed.
13
Answers will be graded by all committee members, but each student will be
issued a single, consensus grade. Primary emphasis will be on thinking and
writing ability. Examiners will use an evaluation form to structure their
evaluation and comments. Once graded, the committee will return answers to
the Prelim Coordinator with comments from the committee. In turn, the
Prelim Coordinator will decode the names and return answers with comments
to students.
Revisions
Students are strongly encouraged to consult with committee members in
person to ensure that the comments made by each member are understood by
the student. Students must not discuss their answers with members of the
department other than the examining committee. Revisions should be
resubmitted within two weeks of receipt of committee comments on the first
answer.
Transfers between Programs
Students who petition from one program into another will be allowed to carry
their passes into the new program. Thus, an M.S. student who has passed one
or two questions might elect to petition directly into the Ph.D. program
without earning an M.S. In this case, the passes would be credited toward the
required three for the Ph.D.
Oral Preliminary
Examinations
The purposes are to
evaluate comprehensively
a student's perspective,
thinking ability, and
knowledge of core and
specialty subjects.
The oral examination is only required for Ph.D. students and the format of
this exam will follow Graduate School guidelines (follow links from
http://www.grad.umn.edu/students/gssp/). The exam will take no more than
three hours. It will be conducted by a committee of at least four examiners,
consisting of the Student Advisory Committee from within Entomology plus
one graduate faculty from a minor or supporting program. The exam can be
taken only after the written prelim has been passed. The student will be
expected to answer both general and specific questions. The oral prelim must
be passed before the final examination can be scheduled.
14
Thesis Defense
and Final Oral
Examinations
The purpose is to evaluate
the student's
understanding of research
and supporting knowledge.
This requirement is set by the Graduate School and the exam follows their
guidelines. Consult the Graduate School Catalog for more specific details on
the forms that must be on file in the Graduate School before the exam may be
taken.
Students in the Ph.D. and M.S. Plan A programs must present their thesis in a
public seminar. The seminar should be advertised in the department at least
one week in advance. The final oral exam will be conducted immediately
thereafter. Students in M.S. Plan B are not required to present project reports
in a seminar, but may do so if they wish. M.S. Plan B students will have a
final exam (written and/or oral).
The final oral exam can be scheduled with the Graduate School when the
reviewing members of the Advisory Committee (see below) certify that the
thesis or project reports are ready for defense. All members must be given at
least two weeks to read the thesis or project reports before the final oral exam
can be scheduled.
The major advisor may not chair the final oral exam committee for a Ph.D.
candidate.
Voucher
Specimens
These specimens permit
the scientific community to
evaluate insect
identifications and to
assess other preservable
aspects of the material on
which the student's
research was based.
Representative vouchers of relevant subjects studied for M.S. theses or
projects (Plan A or B) and Ph.D. dissertations must be deposited in the insect
museum, 311 Hodson Hall. Vouchers should be deposited according to
established procedures (Bull. Entomol. Soc. Am. 21: 157-9, ibid 24: 141-2,
ibid 30: 8-11). The museum will maintain the specimens indefinitely. See
the curator or Dr. Ralph Holzenthal, for labeling and deposition procedures.
Reference to the number of specimens, their life history stage(s), sex and
institution where deposited should appear in the "Materials and Methods"
section of the thesis or dissertation and in any subsequent publications derived
from the research.
In some cases, voucher specimens may not be required. Waiver of the
voucher requirement may be obtained from the Director of the Museum,
Ralph Holzenthal.
Chapter 5
15
STUDENT'S ADVISORY COMMITTEE
16
Members An Advisory Committee (AC) must be established by each student during the
first two semesters of residence.
For M.S. students (both plans), the AC at minimum will consist of two
members from the Department of Entomology (the major advisor, and one
other faculty member) plus one member from outside Entomology (total of 3
members). For Ph.D. students, the AC will at minimum consist of three
members from the Department of Entomology (the major advisor and two
other faculty members) plus one member outside Entomology (total of 4
members). Inclusion of additional member(s) is left to mutual consent of
student and major advisor.
Outside members of the AC are defined as not having their tenure home in
Entomology. Usually outside members have no formal affiliation with
Entomology, but members of the Entomology Graduate Faculty that have
their tenure home outside of Entomology can be considered outside members
of the AC committee. Faculty members with their tenure home in
Entomology that have graduate faculty status in other departments cannot be
used as outside members. Outside members can be recruited from outside of
the University but in this case they must be approved by the College in a
process that is initiated by the advisor and the DGS.
The AC will help the student define a research area, work out a list of courses
that should be included in the degree program course list, acquire technical
skills, and serve as a sounding board for ideas or problems - all at the
student's request.
Members of the AC may change during the student's first three semesters as
the student's research direction develops. However, all changes should be
final by end of the third semester, excluding summer. The Director of
Graduate Studies is responsible for seeing that all students have ACs.
Members of this committee will be the departmental nucleus of subsequent
committees that conduct the oral prelim, read the thesis or project reports,
and conduct the final oral exam. Substitutions may be necessary because of
sabbatical leaves, retirements, or emergencies.
To form or made changes to the advisory committee, students must initiate
the WorkflowGen process.
*For Ph.D. use http://www.grad.umn.edu/students/doctoral/index.html.
*For M.S. use http://www.grad.umn.edu/students/masters/index.html and
choose Plan A or Plan B.
17
Functions For M.S. students
The AC will meet with the student during the first year, preferably during the
first semester, to discuss the student's background and career goals. A
provisional course list will be assembled to satisfy the Graduate School and
department's requirements, including courses in related fields. The student's
Graduate Degree Plan should be filed by the end of the student's first year in
residence.
For Ph.D. students
The AC's first official function is to convene an informal meeting, preferably
within the student's first year of residence. The purpose of the meeting will
be to discuss the student's background and career goals, and to explore
possible research topics. Working together, the student and committee
should produce a provisional course list for the student's Graduate Degree
Plan. The selected courses should fit the student's background and interest,
and also satisfy requirements for content and credits, both inside and outside
the department, as set by the department and by the Graduate School. The
AC's next function will be to help the student finalize the Graduate Degree
Plan. This should be accomplished by the end of the 4th semester in
residence.
After the written prelim has been passed, the AC's next function will be to
serve on the Graduate School's oral prelim examination committee. The final
two official functions of the AC will be to serve as thesis readers and to
administer the final oral examination. Someone other than the student's
major advisor must chair the final oral exam committee
Chapter 6
18
RECOMMENDED SCHEDULE OF PROGRESS
M.S. PLAN A & M.S. PLAN B
Year Semester Suggested Courses (credits*) Milestones
1 Fall
ENT 1005/5900 Insect Biology (3), if required
ENT 8061, Scientific Communication and Ethics (1)
ENT 5021 Insect Biodiversity & Evolution (4)
Elective courses; and ENT 8777 (fill to 14 cr/semester*)
Written Prelim Exam
questions taken
Advisory Committee
chosen
1 Spring
ENT 5011 Insect Structure & Function (4)
ENT 8300 Graduate Seminar (1), research proposal
Elective courses, ENT 8777 (fill to 14 cr/semester*)
Written Prelim Exam
questions taken
Meet with Advisory
Committee
Present pre-thesis seminar
2 Fall
ENT 5041 Insect Ecology (3), even years only
OR
ENT 5045 Insect Population Dynamics (3), odd years only
Elective courses, ENT 8777 (fill to 14 cr/semester*)
Written Prelim Exam
questions taken, if needed
(2 points required for Plan
A & B)
File an official Graduate
Degree Plan
2 Spring
Elective courses, ENT 8777 (fill to 14 cr/semester*) Public seminar
presented day of
final exam (Plan A)
Final oral exam
taken
File Thesis (A) or
project reports (B)
and final oral exam
reports with
Graduate School
Voucher specimens
deposited
* If supported on an RA, register for ENT 8777 to a maximum of 14 credits per semester and a max of
50 cr during degree.
19
Master's
Degrees (Plans A
and B)
A recommended schedule of progress excludes summers. Omitted is
discussion of a research schedule, which will vary substantially from student
to student. In most cases, research begins in the first year and continues
throughout a student's residence. Core courses, written prelims and required
credits for either Plan A or B should be completed in 4 or 5 semesters.
Research progress will be the largest variable in completing an M.S. degree
program. The following is presented as guidelines for normal progression
through the M.S. degree program (Plan A or B).
1. Attempt at least one written exam question per semester until the
required number of points (two for both plans) is accumulated.
2. By end of 2nd semester: Establish and consult with an advisory
committee (AC); use WorkflowGen to establish the committee.
Discuss potential coursework and avenues of research that will meet
educational objectives. Complete pre-proposal seminar.
3. By end of 3rd semester: Finish written exam questions and file an
official Graduate Degree Plan with the College. This program will list
all courses to be taken, names of members of oral examination
committee, and thesis title or project titles. Applicable forms can be
downloaded by following links from:
http://www.grad.umn.edu/students/masters/index.html.
Complete coursework if possible
4. During the 4th semester: Complete courses in Entomology (if needed).
Also:
5. Register a thesis or project title page with the Graduate School at least
two weeks prior to the date of the final oral examination.
6. Have the thesis or projects read by the final examination committee.
Following their approval, file a Thesis (or project) Reviewer's Report
with the Graduate School.
7. If Plan A, present a departmental seminar on the thesis research and
then pass the final oral examination scheduled immediately after the
seminar. Plan B students need only schedule and pass a final oral or
written exam.
Although the final exam will focus on the thesis or projects, it may
cover any relevant fundamental work. The exam should be scheduled
with the Graduate School no less than a week after the reviewers'
report is filed. The Final Examination Report must be filed with the
Graduate School by the last working day of the month of graduation.
8. Deposit voucher specimens, if appropriate, in the departmental museum.
9. File copies of the thesis (Plan A only) with the Graduate School no less
than one month prior to intended month of graduation.
20
RECOMMENDED SCHEDULE OF PROGRESS – PH.D.
Year Semester Suggested Courses (credits*) Milestones
1 Fall
ENT 1005/5900 Insect Biology (3), if required
ENT 5021 Insect Biodiversity & Evolution (4)
ENT 8061, Scientific Communication and Ethics (1)
Elective courses; and ENT 8888 (fill to 14 cr/semester*)
Written Prelim Exam
question taken
1 Spring
ENT 5011 Insect Structure & Function
ENT 8300 Graduate Seminar (1), research proposal
Elective courses, ENT 8888 (fill to 14 cr/semester*)
Written Prelim Exam
question taken
Advisory Committee
chosen
2 Fall
ENT 5041 Insect Ecology (3), even years only
OR
ENT 5045 Insect Population Dynamics (3), odd years only
Elective courses, ENT 8888 (fill to 14 cr/semester*)
Written Prelim Exam
questions taken, if needed
(3 points required)
Meet with Advisory
Committee
2 Spring
ENT 8300 Graduate Seminar (1), literature review
Elective courses, ENT 8888 (fill to 14 cr/semester*)
File an official Graduate
Degree Plan with College
3 Fall
Elective courses; ENT 8888 (fill to 14 cr/semester*) as
needed.
Schedule Prelim Oral
File Oral Preliminary Exam
Report at Grad School
3 Spring
Elective courses; ENT 8888 or 8594 (fill to 14
cr/semester*) as needed. Thesis Proposal Form filed
with Graduate School
4 Fall
One-credit status** Schedule Final Oral
Defense
4 Spring
One-credit status** Voucher specimens
deposited
Graduation
* If supported on an RA, register for ENT 8888 to a maximum of 14 credits per semester until 24 ENT
8888 credits have been accumulated. After this, use ENT 8594 to fill to 14.
**One-credit status is available if all degree coursework has been completed, the oral exam has been
passed and 24 ENT 8888 credits have been completed. The Application for Advanced Doctoral Status
form has to be turned in to the DGS every semester for which this status is applicable.
21
Ph.D. Degree Not counting summers, a recommended schedule for all students is as follows:
1. Attempt at least one written exam question per semester until the
required number of points is obtained.
2. During the 3rd semester: Establish the Advisory committee via
WorkflowGen and consult with the Committee by the end of the
semester. Discuss potential coursework and avenues of research that
would meet educational objectives.
3. By end of 3rd semester, or at least two semesters before the
preliminary oral examination, file an official Graduate Degree Plan
with the College. This form will list all coursework to be taken,
including at least 12 credits outside Entomology, 24 dissertation credits
(ENT 8888).
4. During 4th
semester: Present Pre-thesis seminar (and earn one credit of
ENT 8300).
5. By end of the 6th semester: Complete courses and written preliminary
exam questions. File a Written Preliminary Examination Report with
the Graduate School. Present the non-thesis seminar (and earn the
second credit of ENT 8300).
6. By end of 6th
semester: Pass the oral preliminary examination. File an
Oral Preliminary Examination Report with the Graduate School.
7. Have the draft thesis read by 2 reviewers designated from the final
examination committee, and following their approval, file a Thesis
Reviewer's Report with the Graduate School. The readers must have at
least two weeks to review the thesis before the final oral exam can be
scheduled.
8. Present a departmental seminar on the thesis research, and then pass
the final oral examination to be scheduled immediately after the
seminar. Although the final exam will focus on the thesis, it may
include any related fundamental work. The exam should be scheduled
with the Graduate School no less than one week after the reviewer's
report has been filed.
9. Deposit voucher specimens in the departmental museum.
10. File copies of the thesis with the Graduate School during the month of
graduation.
22
Student Progress
Report
The Graduate School mandates an annual review of each graduate student to
occur at least once per academic year. This evaluation process is to help you
make timely progress toward your degree, and to ensure that your tenure as a
graduate student in our department is productive and proceeds as smoothly as
possible.
This is a process designed to help you, your advisor, and department track
your progress through the degree program. The DGS will notify you when
updates are needed, typically during the spring semester. Annually, the
Department of Entomology Graduate Faculty will meet as a committee of the
whole to evaluate each student in the department.
At this annual meeting each student's advisor will summarize for the Graduate
Faculty the progress of each of his or her student(s). After the short
presentation by the major advisor, comments from other Graduate Faculty
members are solicited. A short summary of the collective input from the
Graduate Faculty is written and provided as feedback to you. If you have any
questions or concerns about the evaluation process, please speak with your
advisor, or with the DGS.
Chapter 7
23
DEPARTMENTAL OPERATIONS
Roles of
Graduate
Assistants
Graduate education should develop teaching and research skills.
Accordingly, financial aid is available as assistantships to students who
perform essential roles in the teaching and research programs in Entomology.
Assistants are of two kinds, teaching assistants (TAs) and research assistants
(RAs).
Responsibilities
of
Graduate
Assistants
Graduate assistants aid the department's teaching and research programs and
gain practical experience as well as financial aid. The association between a
faculty member and assistant should be a productive team effort. Interest,
orientation, dedication, and hard work will be required of both parties. The
assistant is a staff member within the department and should take pride in the
welfare of the program as well as his or her specific tasks.
The assistant's responsibilities are to be outlined in writing, as specified in
the assistant's handbook. Details should be discussed until both parties have
reached a mutual understanding of goals, procedures, and expectations.
However, responsibilities do change as programs change, so a detailed listing
of duties may inhibit performance more than help. There will always be
some dirty work, some routine, and some stress; all are part of teaching and
research. Arrangements must be made by the department and faculty advisor
to ensure that each assistant obtains practical experience that is meaningful,
and to ensure that the work load does not interfere with normal progress
toward the degree.
24
Registration
Requirements
for Graduate
Assistants
All Graduate students paid by the department (i.e. have a Research Assistant
(RA) or Teaching Assistant (TA) appointment) must register for a minimum of
6 credits each semester to be considered full-time students prior to achieving
Advanced Master’s status or one-credit status (for Ph.D.s). International
students paid through the department: Falling below the 6 credit minimum at
any time may be grounds for deportation.
If you are an RA or TA, your tuition benefit allows you to register for up to 14
credits without extra charge. It is in the department's best interest that you
register for 14 credits. After registering for your formal courses, fill up the rest
of the credits with ENT 8888 (Doctoral thesis credits – 24 are required), 8777
(MS thesis credits, 10 are required). You should take 14 credits each semester
until you qualify for Advanced Master's or Ph.D. Candidate status.
If you are an Advanced Master's or PhD student, you may qualify for one-credit
status (check with your advisor or the DGS). If you are on the one-credit
registration, please use ENT 8333 for MS students, or ENT 8444 for PhD
students. Please DO NOT use 8777 or 8888. Specify S/N unless you want a
letter grade. One-credit enrollment requires a form signed by the DGS and a
change that goes through payroll. Master's students MUST have the form filed
by the dates listed on page two the form, Ph.D. Students must file the form each
semester they register for ENT 8444. Forms are available from the DGS.
Teaching
Assistants
Teaching assistants generally aid faculty by directing course laboratory sections
and unscheduled activities outside the classroom. TAs also prepare or maintain
class materials and collections. Occasionally, TAs may be asked to lecture in
areas of their special expertise. However, lecturing should not be a regular
duty. TAs who are not native English speakers must meet the University's
Language Proficiency Requirement. Full details on this requirement can be
found on the web at
http://policy.umn.edu/policies/hr/performance/language.html
Being a TA is a learning experience and a service to the department. Effective
TAs have a sincere interest in students and teaching. TAs often have close
contact with students and can provide helpful advice to instructors on how an
audience's interests might best be served.
Research
Assistants
These function in a great variety of ways, in part because of different funding
and grant arrangements, but also because of different philosophies of advisors.
In most cases, the RA is viewed as a member of a team, having an individual
assignment that is a component of an overall research program. This
assignment usually is the student's thesis research.
Before embarking on independent research, the RA and advisor will discuss and
outline the justification, logic, objectives, expected performance, methods of
analysis, and relationship to the entire project. The student and advisor should
be consulting with other AC members, too.
25
Stipends and
Time Cards
Assistants must fill out payroll documents before they are officially on the
payroll. Stipend checks are issued every two weeks. For details, see the
department's office personnel.
Research Assistants may be asked to supervise hourly employees. Hourly
employees must submit signed time cards to a box for the accountants in 219
Hodson (the accountant office is in McNeal Hall). See the staff for a schedule
of time card deadlines.
Chapter 8
26
DEPARTMENTAL SUPPORT
Key People Students will have many contacts with department staff and graduate faculty
aside from the advisor and committee. Four deserve mention here because
they are important sources of information and services.
The Department Head is William (Bill) Hutchison. His office is in the
department's office, 219 Hodson. He is the department's spokesperson
within the College of Food, Agricultural and Natural Resource Sciences
(CFANS) and the University of Minnesota. He is also administratively
responsible for the department, leading the department's research and
teaching programs, developing the department's budget, hiring faculty and
staff, appointing graduate assistants, and seeing that all the rest of us comply
with the laws, rules and regulations of the College and the University of
Minnesota.
Many activities will involve use of services in the main office, where all
secretarial and accounting activities are administered. Felicia Christy is the
department's Associate Administrator, and also the Assistant to the DGS (see
below). Among other things, she is responsible for cubicles, keys and other
transactions approved by a member of the faculty. The department's
accountant, Mr. Will Cossens, is responsible for payroll, purchasing,
photocopying, and other fiscal matters.
The Director of Graduate Studies (DGS), Tim Kurtti, is responsible for the
graduate programs in Entomology. He oversees recruitment and admittance
of new students and he monitors students' progress through their degree
programs. The DGS is the departmental liaison among the graduate faculty,
the graduate students, and the Graduate School.
Frenatae Frenatae is the entomology graduate student organization. It meets as needed
to discuss department matters of interest to students, to elect representatives
to voting bodies inside and outside the department, and to mentor new
students and sponsor student social activities.
Sources of
Departmental
Information
Every fall, the DGS will host an Orientation for new (and returning) students
in Entomology. This meeting is intended to welcome students and help them
become acquainted with department resources, personnel, and degree
requirements.
The DGS will ensure that the student's name and email address is added to
the department graduate student listserv to ensure all students receive
announcements about important events. Students should also seek out the
department's seminars, and bulletin boards.
27
The Entomology Newsletter is issued annually and contains feature articles;
news about faculty, staff, students and alumni; occasional book reviews;
regular seminar notices; job announcements; and the usual collection of
twisted entomological humor. The newsletter is edited by a group of
volunteer students, staff, and faculty. Contributions are welcome.
Seminars in Entomology come in two kinds. The department's seminar
committee organizes weekly seminars on Tuesday afternoons during the
academic year. Special seminars are scheduled irregularly for visiting
scientists from outside the department and as part of graduate students' final
thesis defense. All department members are expected to attend.
The departmental bulletin boards are on the wall to the left of the mailboxes
on second floor, and on the left wall in the entry to the department office.
Frenatae has a bulletin board on the third floor. These bulletin boards are
sources of information about upcoming seminars, course advertisements, job
announcements, and university events.
Services in
the Office
Class Schedule
Students must be registered continuously while working for degree
programs. When registered, the department is covered for insurance
purposes and is credited for student supervision and use of facilities.
Students on assistantships must be registered during their appointments.
Registration materials are online at: http://www.onestop.umn.edu/.
Space for Graduate Students
Graduate students may be housed at a desk in their advisor’s lab and/or have
space in either the ‘refuge’ underneath the library or in a room on the 4th
floor of Alderman Hall. See Felicia Christy or Bill Hutchison for space
assignments.
28
Duplicating Services
The departmental photocopiers are available for student use during regular
office hours. However, office staff has first priority on these machines.
Please limit the copying of long documents to early morning or late
afternoon. Copies cost 6¢ plus tax per page. Log in electronically to use the
machine. Each student's advisor has the correct code for copying related to
grant-supported research. See Felicia Christy to set up an account for
personal copies. Students will be billed for personal copies at the end of each
month. Photocopies at a higher price per page are also available from
machines in the EF&W library, the St. Paul library, and the Student Center.
Large jobs will be cheapest at commercial copy services off campus. Talk to
office staff about these services.
Keys
See Felicia Christy in 219 Hodson to get card access to the building and keys
to hallways and labs. Following payment of a $10 (refundable) key deposit,
Felicia will issue keys to the building, to teaching rooms, to desks and
cabinets, and to the advisor's research lab. For security, never admit
strangers into the building or locked rooms after business hours. To prevent
theft, lock labs, offices and desks when unattended. Do not leave wallets or
purses unattended, even in locked drawers! Hallway doors should be locked
and remain locked after 4:30 p.m. and on weekends. Remember, having a
key that fits a door does not give permission to open it, first see the person in
charge. Keys must be returned to Felicia before graduating and leaving the
department; otherwise, a hold will be placed on a student's records.
Each graduate student is given a mail box on the second floor by the elevator.
Check it daily for mail and messages. Students on assistantships should
inform advisors and secretaries of plans to be absent from campus so that
problems can be handled promptly, rather than sit unattended in a mailbox.
Please leave a forwarding address with Felicia Christy when leaving the
department for an extended period of time.
Due to the increasing frequency of identity theft, we strongly discourage
students from using the department as their home mailing address. The
mailboxes are not in a secure location, so everyone has access to them. In
addition, the department needs to know each student's current address/phone
number in case we need to contact anyone in an emergency. Students are
able to completely suppress their directory information (i.e. it won't be
published on-line or in the University's directory) and addresses can be
updated in Onestop (http://www.onestop.umn.edu/) so we encourage students
to keep their addresses current.
29
Mailing Address
The department's full mailing address is:
Department of Entomology
University of Minnesota
219 Hodson Hall
1980 Folwell Ave
St Paul, MN 55108
If correspondents need a shorter address, please make sure they keep the
street address, otherwise mail may be returned to the sender or delayed
several days as all University mail without a street address is sent to the
central campus mail address and sorted there. An acceptable abbreviated
address is:
U of MN Entomology
1980 Folwell Ave, Room 219
St Paul, MN 55108
Electronic Mail
Computer and Information Services provide free email accounts to all
university faculty, staff, and students registered in a degree program. See the
office staff for questions about email or call the email help line at 1-HELP
(612-301-4957). Another good source for information on setting up
computer and e-mail programs to access the internet is the Office of
Information Technology (OIT) website at http://www.oit.umn.edu/.
University-sponsored orientation classes are scheduled throughout the year
and can information can be found on the OIT web site, by checking the
Minnesota Daily or calling the help line.
Email lists
The department has e-mail lists to distribute announcements in a timely
manner to all or part of the department. These are restricted-post lists, only
people on an ‘approved post’ list are allowed to send e-mail to them. When
given an e-mail address, please give it to the office staff to be added to the
lists. After being added to the list, if more than three weeks has elapsed
without receiving an email with a subject line starting with [ento-all] or [ent-
grad], let the staff know so they can make sure that the e-mail address on the
list is correct.
30
Server Accounts/Groupwise e-mail accounts
The college has server space available for department members and students.
Please speak with the office staff and/or contact OIT (see above) to access
space on the server. It is also possible to get access to the shared printer in
219; see the office staff about this.
Ordering Supplies
Most supplies are ordered from University Stores. Ordering can be done on-
line or over the phone. Forms for ordering supplies with a purchase order are
available from the accounting staff (esp. Will Cossens) and in the storeroom.
All requests must include correct account numbers, must be approved by the
professor in charge of the project, and must then be submitted to accounting
for processing. Once an order is received, check for damage and give
packing slips to Will.
Quick or emergency purchase orders up to $2000 can be arranged, see Will
for procedures. The student's advisor or project leader should be consulted if
long distance phone calls are required for official business.
Phones
Phones in research labs may be used for local calls. They should not be used
for extended personal or other unofficial business, for long distance calls, or
for requests for directory assistance. Advisors have instructions on making
long distance calls using UPAC. Calls to directory assistance cost money!
Please, do not use the phones in the department office.
Stationery
Official department stationery may be used for university business only.
Anything sent out on letterhead should be neat, professional, and reflect well
on the department. If stationery is needed it may be obtained from the
advisor.
31
Buildings and
Facilities
Branch Stations
Facilities for field research on University property are available on the St.
Paul Campus and at the six Research and Outreach Centers (ROCs). The
ROCs are located at Rosemount and Waseca to the south, Lamberton to the
southwest, Morris to the west, Crookston to the northwest and Grand Rapids
to the north of the Twin Cities. Use of land or facilities must be arranged in
advance as land use and plot charges will be levied. Additional facilities
may be available at the Landscape Arboretum, Becker, Staples, and Cloquet.
Bicycles and Dogs
Bicycles and dogs are not permitted in the building.
Greenhouse Space and Facilities
Greenhouses on the St. Paul campus are centrally operated. A monthly
bench space fee based on the square footage used is assessed to the faculty
member. A CUFS number is required to reserve and use greenhouse space.
All supplies (pots, soil, fertilizer, week-end watering) are covered in the
monthly bench space fee. Contact the greenhouse staff for more information
(http://www.maes.umn.edu/Plant_Growth_Facilities/Contacts/index.htm).
Insect Museum
The department has an excellent insect collection that is available for study
in Room 311. See Ralph Holzenthal or Robin Thomson for access to
specimens or help is needed with identification, distribution, or taxonomy.
Library
Graduate students in the department may use the Natural Resources library
during scheduled hours. These are posted by the entrance. See the library
staff for an introduction to the many services available through the U's
library system.
Parking
Daily parking is available on the Fairgrounds and the Earle Brown Center
parking lots. A 30-minute permit, available in the department office, is
required to park at the Hodson Hall loading dock. Hourly parking meters are
located in front of Hodson Hall on Folwell Avenue and in other areas of the
St. Paul campus. Parking violations with University vehicles are the
responsibility of the driver no matter what the cause. Park legally. A
violation will cost at least $25!
Recycling
The University's Quad-4 recycling program facilitates recycling of office
paper, newspaper, cans, bottles, packing material, and cardboard. Recycling
bins are liberally distributed on all floors, offices, labs, and restrooms. We
encourage recycling. We often communicate with faculty and students by
posting notices rather than duplicating and distributing individual messages.
Check bulletin boards, E-mail, and the office counter top regularly. Help
conserve electricity by turning off lights in rooms when not in use.
32
Research and
Teaching
Equipment
Autoclave
One is in Room 540. See Tim Kurtti or Uli Munderloh in 522 or 520
Hodson for permission and instructions. A second smaller autoclave is in
room 431. See Ann Fallon in 420 Hodson or one of her staff, in 441 Hodson.
Darkroom
Room 509 is equipped as a darkroom. Ann Fallon maintains chemicals for
development of X-ray films and other molecular applications.
Computers
Although computers may be located in individual labs, much of this
equipment is shared on an as-needed basis. Please verify use of such
computers with faculty or appropriate staff.
Most of the department's computers are linked to the university's mainframe
systems. SAS and other statistical software are covered by a site license that
is annually renewed for a specific computer. Renewal fees are covered by
the faculty member’s grants. Molecular Biology computing (GCG and other
software) is arranged through a free account with a student's advisor.
Equipment Loans
Many items of equipment, large and small, are shared among research
projects in the department. To preserve this sharing atmosphere, please
obtain permission to move or use equipment not belonging to a student's
research project. If work requires that a student take inventoried items out of
Hodson hall, please notify Felicia Christy. Inventoried items will have an
inventory sticker somewhere on the outside.
Overhead Projectors
The classrooms (480, 485) have overhead projectors that need to stay in
those rooms. There is one overhead projector in 219 that is can be checked
out for use within the building.
Digital Projectors
Classrooms and the entomology conferences room (224 Hodson) are
equipped with digital projectors. The department also owns two portable
digital projectors. See the office staff to check them out. Please note that
use for instruction has priority.
33
Research and
Teaching
Equipment
Digital Film Recorder and Large-Format Printer
The department no longer owns a poster printer; see the office staff for
instructions on how to use College/University facilities to print posters.
Department Printer/Copier/Fax machine
The department has a multipurpose printer in room 219 that can be used by
anyone in the department. Because it is the primary printer for some of the
office staff, long print jobs should be sent to the printer after normal work
hours. If you need to print your thesis, please check with your advisor on the
appropriate way to do so.
To connect to the department printer on your computer, please see the
instructions here:
PC:
http://oit.cfans.umn.edu/support/printingsupport/networkedprinter/index.htm
Mac:
http://onyxweb.mykonicaminolta.com/OneStopProductSupport/SearchResult
s?products=1621&fileTypes=0&OSs=29
The printer name is: cfans-ento-hodsonh219-konicac554e
To Print:
After you select ‘Print’ a box will pop up:
Leave the ‘Department Name’ blank, and enter your copy code. Please see
your advisor for a copy code.
Printing Services does offer both black and white and color network printing.
See their website at http://www.printing.umn.edu/home.htm for details.
34
To make copies:
Place your document face up on the top of the printer. Log in with your copy
code. Select Copy. Choose the number of copies you’d like, and any other
customizations, and press the Start button.
To scan/email a PDF:
Place your document face up on the top of the printer. Log in with your copy
code. Choose Scan/Fax. Select your name from the screen, or enter your e-
mail manually by selecting Direct Input and then e-mail. Type your e-mail
and press OK. Press the Start button.
To Fax:
Place your document face up on the top of the printer. Log in with your copy
code. Choose Scan/Fax. Select Direct Input from the menu on the left, and
then Fax. Type in the recipient’s fax number. (Dial 8 for outside the
University, just like you would on a phone. In-University faxes, dial only the
last 5 numbers. Example: 5-5299)
When a fax is received, it will be either put in a tray next to the fax machine
or put in a mailbox. Please tell anyone sending faxes to you to put your name
on it, otherwise it may get lost.
35
Travel and
Vehicles
Travel Authorization and Expense Vouchers
If an advisor requests field work outside the metropolitan area, a student will
be reimbursed for living expenses. Travel for field work into adjacent states
requires prior submission of a Travel Authorization. The forms are
electronic and blank forms can be sent to your e-mail address. See Janet or
Jenni in the office for the appropriate form.
Occasionally, a vehicle can be provided for student travel as a group to
meetings outside of Minnesota. Groups that travel out-of-state must have
prior approval from the Vice President for Student Affairs, so considerable
advance planning is essential.
A Travel Expense Voucher must be submitted no later than 10 days after
returning, and should reflect actual costs of travel, meals, lodging, and so
forth. Turn in receipts for all expenses except meals and taxis. See Jenni
Snyder prior to departure for necessary expense account forms and more
details.
Student Travel
Fellowships
Student Travel Fellowships are awarded to students for the purpose of
encouraging travel to scientific meetings to present research papers.
Attendance promotes professional development and the visibility of the
department. All students enrolled in M.S. and Ph.D. programs in
Entomology are eligible to apply. In decreasing order, priority for awards is
for students presenting research papers or posters, for students nearing
completion of their degree program, and for students lacking other sources of
support. Students may apply for more than one meeting per year. Awards
are made on an annual basis for travel during the state fiscal year, July 1
through June 30. Deadline for applications will be announced by the DGS.
Application forms are distributed to mailboxes by the DGS.
36
Data,
Publications,
and Patents
Original Data
Persons involved in departmentally sponsored research are required to leave
copies of raw data, maps, and analyses with the project supervisor at the time
of departure from the project. In cases where sponsoring agencies require
original data, suitable arrangements must be agreed upon by the student,
advisor, and agency before the work is to begin.
Patents
University employees are asked to sign a Patent Policy and Invention
Agreement. The agreement applies to any individual holding a university
appointment while engaged in any research that uses university resources. If
any work actually results in an invention, then the agreement assures the
inventor that the university will pursue a patent, will license rights to market
the invention, and will return financial rewards to the inventor, to the
department, and to the university.
Publications
All manuscripts based on research conducted while in the department should
be published with "Department of Entomology, University of Minnesota"
listed as the researcher's affiliation. This affiliation gives credit to the
institution that supported the work. The same applies even if a student
collected data here but later analyzes and publishes it from elsewhere. In this
case, it is ethical to list the department as the primary affiliation and indicate
a current address in a footnote.
Before submitting a manuscript for any kind for publication, it must be
reviewed by the faculty member who directed, supervised or permitted the
research.
Politics and
Problems
Graduate Student Organization
Frenatae is the graduate student organization in the department, the main
vehicle for student discussion of issues affecting students in the department.
Frenatae also sponsors fund-raisers and informal social events.
Grievances
Any grievance arising during graduate study should try to be resolved first
through consultation directly with the advisor. Alternatively a student may
elect to discuss the issue with their Advisory Committee, the DGS and/or the
Department Head. Should a matter not be resolved, a student or faculty
member may refer the issue to the Departmental Reconciliation Committee
(below)
37
Departmental
Reconciliation
Committee
Purpose: To provide a departmental process for confidential problem
solving when conflicts arise among students and advisors.
Committee membership: Senior faculty (3) will be appointed for 3 year
terms (staggered) by the DGS in consultation with the graduate students and
department head. An alternate graduate faculty member will be available in
case of conflict of interest.
Process:
Stage 1. Problem arises
Advisor or student approaches a committee member for advice. If
necessary, entire committee will consult with the person. Every attempt
is made to work out the situation verbally and confidentially. Nothing is
written. It is expected that in nearly all cases, the problem will be
resolved at this stage.
Stage 2. Problem persists
After unsuccessful attempts at problem solving, the committee, advisor
or student will decide to enter this documentation phase. At this stage,
the problem is kept confidential among the committee members, advisor
and student.
The committee will be responsible for articulating the specific issues
and remedies. Both student and advisor will have the opportunity to
comment on the proposed remedies. The committee will set deadlines
for these remedies to be made. A letter will be written to the parties
involved (no-one else), and the committee will be responsible for
determining whether these remedies have been achieved. Ordinarily, no
situation will be allowed to persist more than 12 months of active
mediation. It is expected that most cases reaching this phase will be
resolved here.
Stage 3. Parties fail to meet deadlines or have irreconcilable differences
The committee is responsible for contacting the DGS and the
department head and making the documentation available from Stage 2
for their review.
In the case of irreconcilable differences, the committee will recommend
whether the student is eligible for the "safety net" departmental
assistantship while the student looks for a new advisor. Ordinarily, the
student is expected to transfer to a new advisor within one semester,
however, funding for an additional semester may be requested. In this
case, the committee or DGS will provide letters on behalf of the student
as needed.
38
If the student has not fulfilled the performance standards (as articulated
in documentation, Stage 2), the committee will recommend to the DGS
that the student be dismissed. The DGS will then file the necessary
paperwork with the Graduate School. Typically, this paperwork is a
letter that documents the attempts at reconciliation and the chronology
of events. Documentation from Stage 2 is needed to facilitate this
process.
Student Representation
On an annual basis, Frenatae elects the student representative to the voting
staff in the department, and the student representative to the Council of
Graduate Studies (COGS). Entomology graduate students also serve on most
departmental committees according to the Bylaws of the Constitution for the
department. See Felicia Christy for copies of the Constitution, the By Laws,
and a current list of departmental committees. Express interest to Bill
Hutchison (Head) or Tim Kurtti (DGS) to be appointed to any particular
committee.
The Statistical
Consulting
Service
Graduate and undergraduate students at the University of Minnesota can get
help with all statistical aspects of research, from study design to analysis and
interpretation of results. There is typically a charge for this service. More
information can be found at http://www.stat.umn.edu/consulting/
39
SERVICES ON CAMPUS
(All Area codes are 612) Bookstore
Minn. Book Center Coffman Union, Mpls. campus 625-6000
Books Underground St. Paul Student Center 624-9200
Outdoor Store St. Paul Student Center 625-8790
Check Cashing 107 Coffey Hall
Computer Facilities 50 Coffey Hall 624-7788
St. Paul Central Library 624-3269
Copies on Campus St. Paul Student Center, Rm. 8 625-4771
Council of Graduate Students (COGS) 409 Johnston Hall, Mpls. campus 626-1612
Disability Services 30 Nicholson Hall 624-4037
E-Mail Help Line 301-4357
Entomology Dept. Office 219 Hodson Hall 624-3636
Hall Phone 4th Floor Hodson 624-4911
Hall Phone 5th Floor Hodson 624-5380
Fee Payments Bursar's Office, 107 Coffey Hall 625-8108
Financial Aid Information 210 Fraser Hall 624-1665
General Campus Information
Minneapolis 625-4177
St. Paul 625-9794
University Directory 625-5000
Graduate Assistant Office 1313 5th St. SE, Suite 317 627-1075
(TA's, RA's, health benefits, insurance info, tuition eligibility)
Graduate Student's Degree Office 316 Johnston Hall 625-3490
(student files, exam scheduling, graduation)
Graduate Student Services 306 Johnston Hall 625-9364
Health Services
Minneapolis 410 Church St. SE 625-8400
St. Paul 109 Coffey Hall 624-7700
Dental Clinic Moos Health Tower 624-9998
Pharmacy 410 Church St. SE 624-7655
Housing Services (on and off campus) Comstock Hall East 624-2994
International Student & Scholar Services 20 Nicholson Hall 626-7100
Libraries
St. Paul Magrath Library 624-2233
Entomology 375 Hodson Hall 624-9288
Plant Pathology 395 Borlaug Hall 624-9777
Microcomputer Center Help Line 301-4357
Minnesota International Student Assn. (MISA) 235d Coffman Memorial Union 625-6119
Notary Services (free) 130 Coffey Hall (1:00 - 4:00 p.m.) 624-3731
Post Office St. Paul Student Center 625-8284
Registration, Records & Admissions 130 Coffey Hall 624-3731
Statistics Clinic 133 Classroom Office Bldg. 625-3121
Student Employment Center 120 Fraser Hall 624-8070
Student Placement Office
Agriculture 277 Coffey Hall 624-2710
Biological Sciences 217 Snyder Hall 624-9270
Education Student Affairs Ofce. 40 Wulling Hall 625-9884
Univ. Counseling & Consulting Services 190 Coffey hall 625-3115
Chapter 9
40
FINAL CONSIDERATIONS
Job Placement Notices of vacant positions are posted on the main bulletin board by the
elevator on the 2nd
floor. Older announcements are filed in notebooks on the
counter in the office. Consult these sources regularly to learn of employment
opportunities.
Among other documents for application, most employers request that names
of referees be provided. Most often, referees will be members of the
Entomology faculty. Before releasing names of referees to potential
employers, it would be courteous and prudent to check with the referees to
confirm they are available to write letters on a student's behalf. If relevant
information is provided to them about the student and the position to which
he/she is applying, they will be able to write letters that are most effective.
Checkout Sheet A checkout sheet, available from Felicia Christy, must be completed before
leaving campus. The card will assure the office that any keys, equipment,
books and microscopes have been returned, that copies of data have been left
with the advisor, that relevant voucher specimens have been deposited in the
museum, and that forwarding address has been left. Under no circumstances
are exiting students allowed to retain keys to the building. If a checkout
sheet is not returned indicating all the details have been attended to, a hold
will be placed on a student's graduate record and the degree will be in
jeopardy.
Exit Interview Prior to departure, each graduate student should arrange an exit interview
with the Department Head, Bill Hutchison, to discuss the experience as a
student in the department. This information can be used to improve the
experience of future students and the quality of our program. It also gives
Bill the chance to say congratulations, good-bye, and good luck, and that we
hope that a student's time in the Department of Entomology has been
productive, educational, and enjoyable.
Please see Felicia Christy to make an appointment to meet with Bill before
leaving.
POLICY AND PROCEDURES ON SEXUAL HARASSMENT
Sexual harassment in any situation is reprehensible. It subverts the mission of the University, and
threatens the careers of students, faculty, and staff. It is viewed as a violation of Title VII of the 1964
Civil rights Act. Sexual harassment will not be tolerated in this University. For purposes of this policy,
sexual harassment is defined as follows:
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual
nature constitute sexual harassment when:
1. submission to such conduct is made either explicitly or implicitly a term or condition of an
individual's employment or academic advancement,
2. submission to or rejection of such conduct by an individual is used as the basis for employment
decisions or academic decisions affecting such individual,
3. such conduct has the purpose or effect of unreasonably interfering with an individual's work or
academic performance or creating an intimidating, hostile, or offensive working or academic
environment.
To file a sexual harassment complaint:
Go to someone you trust and discuss the complaint with them to see if they can help.
If the individual or individuals can't help they will direct you to someone who can.
You can report a sexual harassment complaint to a Dean, Department Head, and/or Equal
Opportunity Director. If a complaint is reported to one of the above, they should then report it to
the Assistant Director of the University of Minnesota Equal Opportunity Office responsible for
sexual harassment issues.
If you wish not to report the complaint to any mentioned above, you can report the complaint
directly to the University of Minnesota Equal Opportunity Office by calling 612-624-9547.
