Embed Size (px)
Citation preview
1
DELHI TRANSCO LIMITED
TENDER for Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories ,Battery charger (excluding batteries)
DELHI TRANSCO LIMITED (A Govt. of NCT of Delhi Undertaking)
Notice inviting tender
Sealed tenders are invited in one part from the experienced and reputed firm for following works.
S. No.
Tender No. Details of work Qty. Estimated cost
Cost of bid documents
EMD
1 F.DTL/207/DGM(SLDC)/07-08/TE-07
Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories ,Battery charger (excluding batteries)
30 Rs.1,78,200/- Rs.600/- Rs.3600/-
2
DELHI TRANSCO LIMITED {A Govt. of NCT of Delhi Undertaking}
33 KV Grid Substation cum SLDC Building, Minto Road New Delhi-110002
TENDER No. DTL/207/Opr-
SLDC/DGM(SLDC)/07-08/TE-07
Date and Time of opening
25-07-07 at 11:30 Hrs.
Cost of Tender* : Rs. 600/- Earnest Money : Rs. 3600/- Validity: 120 Days
from the Date of Opening
*Add Rs.100/- If required by post
NAME OF THE TENDERER
M/s ________________________________
____________________________________
Tender form for Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories,Battery charger(excluding batteries)
NOTES:- 1. The terms and conditions, Attached Annexures I,II,III,IV ,Instruction to Tenderers,
Additional Instructions for Tenderers form part of the tender documents.
2. The tenderer must submit the tender in single envelope Earnest Money, price bid etc. The envelope should be tagged and properly sealed with official seal of tenderer.
3. Offer is to be dropped in the Tender Box available at the Office of DGM(SLDC) ,SLDC Building,Minto Road. New Delhi 110002
4. Tenderer must also indicate the following particulars on the face of offered envelope, failing which the offer shall be ignored:-
(A) Name & address of the tenderer.
(B) Tender No. F.DTL/207/Opr-SLDC)/DGM(SLDC)/07-08/TE-07 for Airtime Services to 30 no. Motorola MTX 638 Radio Trunking sets including standard accessories, Battery charger(excluding batteries)
__________________________________due on _______________________________________ .
3
(C) Validity of offer ________days. (In case validity is indicated less than 120 days OFFER ENVELOPE will not be opened.)
(D) EMD particulars - DD No._______________________ for an amount Rs.________ dated ________valid for minimum 180 days from date of opening.
(E) Tender cost to be remitted by DD/Pay order in favour of Delhi Transco Limited, payable at Delhi/ New Delhi.
(F) If downloaded from DTL/SLDC/Delhi Govt website, (E) should be enclosed in the envelope, duly mentioning the same with details on the face of the envelope.
5. Earnest Money is to be deposited in the form of DD/PO in favour of Delhi Transco Ltd.
No other mode is acceptable. 6. Earnest money is to be deposited by all tenderers, whether registered with
DGS&D/NSIC/DTL or Such bodies, The public Sector Undertaking/Central & State Govt. Undertaking are only exempted from depositing E/M & their offer shall be opened without Earnest Money; however, they will have to enclose a certificate to this effect that: “They are Govt. Parties/Undertaking”.
7. DTL reserves the right to revise or amend the specification and other conditions prior to the date notified for opening of the tenders. Such revisions and amendments, if any, will be communicated to all tenderers as amendment or addenda.
8. Tenders of those tenderers, who have not purchased this tender documents or remitted tender cost if downloaded from website, will not be accepted.
9. Tenderers are requested to submit the price schedule and the Annexures I,II,III & IV duly filled in as required and should strictly follow the instructions notes supplementary thereof to facilitate the purchaser to prepare comparative statement. Failure to do so may prevent the tender from being considered.
10. The cost of the tender documents will not be refunded in any circumstances whatsoever.
11. The EMD shall be refundable to unsuccessful Bidders/ tenderers after placing purchase order.
12. The tenderer is required to submit the tender document duly signed on each page with official seal in token of acceptance of NIT terms & conditions; otherwise the offer is likely to be ignored.
13. The purchaser shall not be bound to accept the lowest or any tender and reserves to himself the right of accepting in whole or any portion, if any, tender as he may think fit without assigning any reason for non acceptance or selection.
4
DELHI TRANSCO LIMITED
Tender for Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories, Battery charger (excluding batteries) SCHEDULE OF ANNEXURE
1. ANNEXURE-I Tender Form Undertaking 2. ANNEXURE-II Commercial Terms and
Conditions 3. ANNEXURE-III Technical Terms and
Conditions
4. ANNEXURE-IV Price Bid
5
DELHI TRANSCO LIMITED
ANNEXURE-I
TENDER FORM/UNDERTAKING
MANAGER ( T)Communication
DELHI TRANSCO LIMITED Dear Sir,
I/We submit this sealed tender for Airtime Services to 30 no. Motorola MTX
638 Radio Trunking set including standard accessories ,Battery charger (excluding
batteries)
I/We have thoroughly examined the terms and conditions given in the tender
document and its annexure and agree to abide by them. The rates at which I/We offer to
make supplies have been stated in the Price Schedule. I/We confirm that no other charges
would be payable to me/us, except shown in price-schedule.
I/We agree to hold the offer valid for acceptance upto 120 days from the
date of opening and shall be bound by communication and acceptance letter
dispatched on the last-day of validity of offer.
I/We further undertake that, this offer shall not be retraced or withdrawn by me/us
after the opening of the tender.
A DD/PO for Rs………………………………valid for minimum 180 days
6
is being enclosed herewith as Earnest Money. In the event of my/our tender being
accepted for the whole or any part quantity, I/We, agree to furnish the required
security deposit.
The following pages have been added to form of this tender
i)
ii)
iii)
iv)
v)
Yours faithfully,
SIGNATURE OF THE TENDERER
WITH STAMP & DESIGNATION
Place.................... Date......................
Name & Address of the witness as
1 .................................................................... 2 ....................................................................
....................................................................... .......................................................................
....................................................................... .......................................................................
Name and address of the tenderer................................................................................................................ ..........................................................................................................................................................................
7
DELHI TRANSCO LIMITED
ANNEXURE-II
The commercial terms and conditions of the tender as given in the following format:- 1. Prices (firm) : _________________________________ 2. Rates of Service Tax/VAT chargeable if any must be mentioned. :
_________________________________ 3. Payment Terms : _________________________________ 4. (i) Whether P.S.U.’s/Govt. Undertaking or Department. ( Yes/No.) :
_________________________________ (ii) Earnest Money deposited (Yes/No) : _________________________________
5. Validity offered. : _________________________________ 6. Agreed for security deposit (Yes/No) : _________________________________
7. Annual Report (balance sheet and profit & loss account) of last 3 years attached. : ___________________________________
8. Copy of STRC/ITCC attached (Yes/No) : ___________________________________ 9. Copy of PF deposited attached Yes/No : ___________________________________ 10. Rate of Education cess if any must be mentioned and also to state whether it is over and
above the base price or included in the cost. : __________________________________ 11 Whether All Terms and Conditions of enclosed Annexure –III agreed ( Yes/No) ______
SIGNATURE OF THE TENDERER
WITH STAMP & DESIGNATION
8
Annexure –III
DELHI TRANSCO LIMITED
Technical Terms and Conditions
1. The range and reach of the service should be such that communication
is possible in every nook and corner of the city of Delhi and should
take care of any future changes in the sky line line like coming up of
Buildings etc. in the line of sight.
2. The service provider should ensure such a trunking system that free
channel is seized randomly for each push to talk operation.
3. A static, mobile or portable radio should operate on any of the
designated groups in the system. There is no limit to the number of
radio units that can belong to a particular groups.
4. Service shall permit the radios to use all employed channels for voice
to achieve maximum channel availability .
5. All employed channels shall perform control function independently
and simultaneously with necessary control circuitry.
6. A single point failure in the main control equipment ,failure of a
channel /channels in few or failure of control function of a channel
/channels shall not cause on overall failure of the offered service.
7. The offered service shall not degrade in terms of coverage/range when
operating channels are increased.
8. Service shall offer flexibility to add radios to an operating fleet with
minimal reprogramming at the system end and not at the user end.
9. Service shall be capable of providing radio to EPABX communication
by in corporating additional hardware at a later stage.
9
10. It shall be possible to assign a different priority level to each group
programmed into a mobile or handheld radio unit.
11. It shall be possible to program static, mobile and handheld radios units
to respond to multiple group calls.
12. At a single site, a static ,mobile or handheld radio unit shall be able to
place a call to group by selecting the appropriate group I.D code on
the radio and activating the PTT switch.
13. Unit-to-group ,site-to-site calls shall be possible by selecting the
selective call mode and encoding the appropriate site I.D, monitoring
channel I.D , and group ID on the calling units Unique ID code on the
calling unit’s DTMF keypad.
14. A static ,mobile or handheld radio unit shall be able to place a call to
an individual mobile or handheld unit by selecting the selective call
mode and encoding the – units Unique ID code on the calling unit’s
Unique I.D code on the calling unit’s DTMF keypad.
15. It should be possible to establish a unit-to-unit call either through a
single site or between any two sites in the network.
16. Service operator shall be capable of permanently disabling a mobile or
handheld radio unit that is lost, stolen , being used to interfere with
communications or moniter transmissions. To re enable a disabled
mobile or handheld radio unit shall require a complete reprogramming
of that unit at the service station and not over the air.
17. Service will provide feedback to static, mobile and portable units
through a series of audible tones. Distinct supervisory tones shall be
provided when
10
i) The service is out of range
ii) The service is in range but busy
iii) The service has been successfully accessed and user
can proceed to talk
18.The service operator shall provide call accounting and traffic analysis
data. The data shall be presented in a series of reports that will show
system usage by groups and unique I.Ds. Total system usage and system
busy conditions shall be identified.
19.The system of the shall have adequate power plant infrastructure
equipment to ensure 24 hours up time.
20.The equipment /trunking service shall be designed, constructed and
tested in accordance with the applicable codes and standards for
such equipments. Nothing shall be construed to relieve the
contractor/vendor of his responsibility to comply with currently
applicable statutes, regulations and safety codes in the locality
where the equipment will be installed.
21.The bidder shall have sufficient financial and organizational resources to
back up the proposed offer on a sustenance basis.
SIGNATURE OF THE TENDERER WITH STAMP & DESIGNATION
11
ANNEXURE-IV PRICE BID
S. No.
Details of work Qty. Rate Taxes,if any Amount
1 Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories ,Battery charger (excluding batteries)
TOTAL
Total amount in figures =
SIGNATURE OF THE TENDERER
WITH STAMP & DESIGNATION
12
SECTION-I
INSTRUCTION TO TENDERER
1.1 CONDITIONS OF CONTRACT
The tender covers the work of Airtime Services to 30 no. Motorola MTX 638 Radio Trunking set including standard accessories ,Battery charger (excluding batteries) for a period of one year from the Date of issue of Award letter .
1.2 TENDER FORMS 1.2.1 Tender must be submitted in duplicate in the Tender form by filling up the schedule of
price as per any further Particulars, desired to be submitted should be given in a covering letter alongwith the tender, explaining briefly the salient points not otherwise covered in the tender specifications. If the tender documents required through post, the cost of tender along with postal charges must be included in Pay Order for the requirement of T/ document (i.e. tender cost of Rs.600/- + Rs. 100/- as postal charges)
“The tender document can also be downloaded from website of DTL i.e. http://www.delhitransco.com ,www.delhisldc.org & www.delhigovt.nic.in however offer can only be considered if the prospective bidder deposits the tender cost.”
In case the tender document is downloaded from the website of DTL, a demand draft for Rs.600/- only drawn on any nationalized bank payable at New Delhi favoring DTL must be enclosed as the cost of tender document .
1.2.2. The tender fee shall be Non-refundable . 1.3 LODGING OF TENDERS 1.3.1. The Tender should be addressed to concerned Dy. General Manager (T) SLDC 33 KV
cum SLDC Building Minto Road New Delhi 110002. 1.3.2. The Tender must be distinctly marked on the envelope with the title of the tender e.g.,
Tender for Airtime Services with maintenance for 30 nos. hand held Motorola MTX 638 DTL, due on dt. …………. at ………...and should be lodged in duplicate to the office of DGM(T) SLDC 33 KV cum grid substation building Minto Road, New Delhi-110002 well in time, so as to reach on or before due date and time of opening. The tender sent to
13
any other office through Post /Courier shall be ignored. 1.3.3. Through Courier/Post The tender by post or through courier, should be sent to office of
DGM(T)SLDC SLDC Building Minto Road, New Delhi-110002 well in time, so as to reach on or before due date & time of opening. The tender sent to any other office through Post/Courier shall be ignored.
1.3.4. The envelope must be sealed with official seal of the tenderer and if sent by post, must be registered post with acknowledgement due.
1.3.5 The offer in duplicate shall be sealed properly and distinctly marked' on the face of as follows:-
(i) Tender for work/services (ii) Name of the party with their postal address (iii) Tender No (iv) Due date of opening (v) Status of Earnest Money details with Demand Draft/pay order and amount
in Rs (vi) Validity of offer in days. 120 days. (vii) Indicate if public Sector / Central Govt / State Govt. Undertaking.
1.3.6 Descriptive matter must also be accompanied with the tender, Such matter received after opening of tender may not be considered.
1.3.7 If any modification of the schedule is considered necessary, the tenderer should communicate the same by means of separate letter, sent with tender. 1.3.8 The Tender is liable to be ignored, if in complete information / Superfluous called for the invitation to
tender is not given or if particulars asked for in the tender form not fully furnished.
1.3.9
All tenderers must indicate the capacity and the authority of the individual signing the tender It must be declared whether the individual is legally competent to enter into 1he contract or not.
1.3.10
Irrespective of the date of posting, the tenders received after opening may be rejected.
1.3.11
Tele-graphic or incomplete offers may not be considered.
1.3.12
The offer must be submitted in duplicate failing which, it is likely to be rejected.
1.3.13
If the tenderer is an Ex-employee of DESU / DVB/ DTL the details of employment & date of leaving DESU/DVB be mentioned in offer.
1.3.14
If the tenderer is related to any person who is employee in DTL, the full particulars of concerned person & relationship should be mentioned in the offer.
1.4 OPENING OF TENDERS 1.4.1 The tenders shall be opened in the presence of the such of the representative of tendering
firm as may like to be present at 11.30 A.M. on the due date of opening in the office of DGM(T)SLDC 33 KV S/Stn cum SLDC Building Minto Road, New Delhi-02.
1.4.2 Only one representative from each tendering-party shall be allowed to attend the tender opening The purchaser may refuse any particular representative to attend the tender
14
opening. 1.5 VALIDITY OF TENDERS 1.5.1 A tender shall remain open for acceptance for a period of 120 days from the date of
opening of tenders or till such time upto which extension of validity has been agreed. If a tender is notified during this 120 days or extended period that this tender has been accepted, he shall be bound by the terms of the agreement of his tender til1 such agreement is replaced by a contract . If a day upto which the offer is to be remain open has been declared to be closed/holiday for the DTL the offer shall remain open for acceptance till the next working day, The tender with shorter validity is liable to be ignored.
1.5.2 The tenders qualified by such value and indefinite terms and conditions as subject to immediate acceptance etc. shall not be considered.
1.5.3 The tenders must distinctly indicate on the envelope the validity of their offer failing which it may not be opened. Offers valid for less than 120 days may not be opened.
1.6 WITHDRAWAL OF TENDERS 1.6.1 The Tenderer may withdraw his tender, if he so desires and may resubmit the same with
in the due date. In case, the tenderer revises, withdraws or amends without the written consent of the purchaser, his tender after the date of opening, the earnest money deposited by the tenderer shall be forfeited in full or part there of, If the party is registered with the undertaking/company, their registration may be cancelled with forfeiture of security deposit in such event.
1.7 MODIFICATION OF TENDERS 1.7.1 Incomplete tenders amendments and additions to tender after the opening and late tenders
shall be ignored. 1.8 EARNEST MONEY 1.8.1 Bidders are required to deposit. the Earnest Money of Rs.3600/- (Rupees three thousand
six hundred only) in DD/Pay order /BC, No. Other mode i.e. cheque, FDR Bank Guarantee etc shall not be acceptable, irrespective of the fact that any firm is / are registered with: DTL/DGS/NSIC. No relaxation on this a/c is to be granted, except in the case of public sector Undertaking.
1.8.2 The tenderer shall have to submit a photo-copy of latest Income Tax Clearance Certificate and along with offer, failing which their offer is likely to be ignored.
1.8.3 Govt Parties/ Undertakings are not required to furnish this earnest money subject to their enclosing a certificate to this effect that:-
"They are Govt. Parties/undertaking"
1.8.4 The EMD-shall be refundable to un-successful tenderer after placing purchase order No interest shall be payable on EMD.
1.8.5 In case successful tenders, Earnest "Money will be converted / appropriated towards security money alongwith such amount which may become due under clause 1.15 below.
1.8.6 The EMD shall be refunded to un-successful tenderer after issuance of P.O. 1.8.7 Fresh earnest money should be deposited. No request for adjustment of Earnest money
from any amount pending with the company/Undertaking shall be considered. The EMD of one tender case shall not be transferred / adjustable towards other tender However, on re-tender of the same case the EMD shall be adjustable.
1.9 COMPLETION PERIOD
15
1.9.1 Airtime services with maintenance shall be provided from Date of issue of Award Letter . 1.9.2 The contactor is require to attend break down within one hour notice from the site
incharge in case non compliance of this clause, the breakdown work shall be got carried out at the risk & cost of contactor beside deduction of penalty.
1.10 PRICE
1.10.1 The contractor must indicate specifically, if the prices/rates include other taxes, failing which it shall be presumed that the prices include all such charges and no claim for the same will be entertained.
1.10.2 Prices/rates must be quoted in figures as well as in words in the enclosed Annexure IV. In case of any difference between these the lower amount will be considered which will be binding upon tenderer.
1.10.3 The Prices/rates, unless stated otherwise shall be treated as firm . 1.10.4 The contractor must indicate specifically, if the prices include Central/State Sales Tax,
Excise Duty, Education Cess and other taxes, failing which it shall be presumed that the prices include all such charges and no claim for the same will be entertained. Regarding sales tax tenderer must clearly specify in his offer, if central Sales Tax or other provincial sales tax will be charged. Irrespective of whether the tax is leviable or not. Rate at which is to be charged must be given. If definite statement is not made, that the relevant tax have been already taken in to account in the rates quoted in the offer and no demand for tax or levy will be entertained.
1.11 INCOME TAX CLEARANCE , SALE TAX REGISTRATION CERTIFICATES,EPF/ESI number.
1.11.1 The tenderer while submitting the tender must submit/a copy of Income tax clearance
certificate from the income tax & Works Contract Cell of Sale Tax Deptt. of the Area in which they are assessed/ EPF/ESI number, failing which the offer shall be ignored.
1.11.2 The tenderer must ensure about the remittance of share of employees/employers each month with RPFC and morever documentary proof should be submitted alongwith the offer ,failing which the offer is likely to be rejected.
1.12 ACCEPTANCE OF TENDERS 1.12.1 The owner reserve the right to place the order on the successful tenders for quantity unto
+25 percent of the quantity tendered by them at the rates quoted and may also split up the order on the tenders, with in the scheduled delivery/completion period.
1.12.2 Printed terms and conditions of the tendered will not be considered as forming part of the tender. In case of any terms and conditions of the contract applicable to the invitations to tenders are not acceptable to the tenderness. They should clearly specify deviation in their tenders. The owner may not consider the tender with such deviations. If nothing otherwise is mentioned it will be assumed that these conditions are acceptable to tender.
1.13 COMMUNICATION OF ACCEPTANCE 1.13.1 Acceptance of service rates by the owner will be communicated through telegram /
phonogram Telex / Fax / Regd. A/D. letter or acceptance letter (i.e. letter of intent) or formal purchase/work order. In case the acceptance is communicated by telegram or Regd. AD letter, the formal work order will be forwarded to the supplier as soon as possible but the instructions contained in the telegram or acceptance letter should be acted upon immediately. Posting of L.O.I. even on the last day of validity of offer shall be binding upon he contractor.
16
1.14 EXECUTION OF CONTRACT AGREEMENT 1.14.1 The successful tenderer shall have to execute an agreement on a non-judicial stamp paper
within 7 days of the receipt of the work order, failing which it shall be presumed that purchase/work order along with the its terms & conditions is acceptable to him and shall be binding upon him.
1.15 SECURITY DEPOSIT FOR DUE FULFILMENT OF CONTRACT
1.15.1 The successful tenderer shall have to deposit the security at @ 10% of the total Ex-works price for the proper Performance of the contract within ten days of receipt of Purchase Order in the office of Manager(T) Communication/PLCC
The security amount is to be deposited in the form of Demand Draft/Pay order. drawn in favour of DELHI TRANSCO LIMITED valid upto end of Guarantee period.
1.15.2 The security amount in whole or any part there of is liable for forfeiture in case of un-satisfactory executive delay or bad supplies.
1.15.3. The security amount shall be refunded on the satisfactory completion of contract. 1.16 Change of Quantity 1.16.1 During the execution of contract, the owner reserve the right to increase or decrease the
quantity of item under the contract but without any change in unit price or other terms & conditions. Such variation unless otherwise specified shall not be subject to any limitation on negative side for individual items but shall be limited to 50% on positive side.
SECTION II
CONDITIONS OF CONTRACT
2.1 In construing these general conditions and specification the following words shall have the' meaning here in assigned to them unless there is something in the subject or the context in consistent with such constructions.
i ‘Owner’ shall mean CMD,DTL and shall include its legal personal
representative / successors and assignees. ii The ‘contractor' shall mean the
tenderer whose tender shall be accepted by the purchaser and shall include
legal Personal representatives, successors and assignees. iii The ‘sub-
Contractor' shall mean the person named in the contract for any part of the
work or any person to whom the part of the contract has been sublet with the
consent in writing of the purchaser/owner. iv The ‘Contract' shall mean to
include General conditions, specifications, schedule, drawing of tender
17
covering the letters and schedule or process as agreed between the parties. v
`Month’ shall mean calendar Month. vi `Writing' shall include any manuscript,
type written or printed statement under or over signature or seal as the case
may be. vii `Person' shall include firms, company, Corporation and
Municipalities. viii Word imparting the singular only shall also include the
plural and vice-versa where the context so required.
2.2 SCOPE OF CONTRACT
2.2.1 After the tender is accepted all order of instructions to the tenderer shall be given by the owner.
2.2.2. The contractor shall be deemed to have carefully examined the specification and also to have satisfied himself as the nature and character of the work to be executed and their necessities of the site conditions and other relevant material and details. Any information, thus had or otherwise obtained from the purchaser/owner shall not in any way relieve him to service in terms of his contract.
2.3 SUB-LETTING OF CONTRACT 2.3.1 The contractor shall not unreasonably with held, assign or sublet his contract or any
substantial part there of, without the written consent of purchaser/owner. Such sub-letting shall not in any way be interpreted as releasing the contract from his liability & obligations under the contract.
2.4 POWER TO VARY OR OMIT WORK 2.4.1 No alteration, amendments, omissions, additions, suspensions or variations of the work
under the contract as shown by the contract specifications shall be made by the contractor except when directed in writing by the purchaser/owner.
2.5 CONTRACT PRICE 2.5.1 The supplier/contractor shall give details in annexure IV i.e. schedule of prices, provided
for and quote prices . 2.5.2 The contract prices shall be payable in the legal currency of the country. 2.6 EXTENSION TIME FOR COMPLETION AGAINST FORCE MAJEURES
CONDITIONS:- 2.6.1 Should progress in supplies/works be delayed due to causes beyond the reasonable
control of the 'Contractor and whether such delay or impediment occur before or after the time for work/service, a reasonable extension of the time shall be granted by arrangement between the parties, provided that the delays and its causes have been notified by the contractor at the time of occurrence of the cause of delay & satisfactory proof is furnished in time and accepted by the Engineer-Incharge of the work.
2.7 PENALTY-CLAUSE 2.7.1 The party has to ensure 99% availabilty of the system, failing which an equal
percentage of the amount to the percentage of outage below 99,will be deducted from the balance payment after completion of the term.. The amount of penalty
18
can be recovered from any other contract for any amount due to the contractor from DTL.
2.8 RISK & COST 2.8.1 In case there is no improvement in the proper execution of the order as per terms and
conditions of the contract the DTL reserves the right to cancel the order after serving 15 days written notice to contractor and no claim for damages will be entertained.
2.9 DEDUCTION FROM CONTRACT COSTS (RECOVERIES) 2.9.1 All costs, damages or expenses, which the owner may have paid or which under the
contract, the contractor is liable, are to be deducted and recovered by the owner from money due or becoming due to the contractor from the owner by action of law or otherwise from the contractor.
2.9.2. In the event of recovery of the necessary extent becoming impossible, owing to in-sufficient security money and otherwise held amounts, the balance due to the purchaser/owner & may be recovered in any way the DTL may deem fit.
2.10 TERMS OF PAYMENT
2.10.1 The payment will be made after satisfactory completion of work and submission of quarterly Bills, within one month thereafter. Payment shall be verified by Manager concerned of DTL and shall be made as per rules of the Company.
2.10.2If on any account or unforeseen reasons, the DTL is unable to give clearance to the contractor for doing the work, no penalty on DTL on account of loss to the contractor will be entertained. In case the work done by the contractor is not according to Terms and Conditions of Award Letter, no payment shall be made till the same is done according to Terms and Conditions of Award Letter
2.10.3 Bill shall be submitted to Manager (Technical) Communication/PLCC ,33 KV Grid substation cum SLDC Building ,Minto Road New Delhi in duplicate with supporting documents.
2.10.4 The payment to all suppliers/vendors, refunds of various nature & other payments which the DTL/organization, routinely make, shall be made through Electronic Payment Mechanism at all centres where such facilities are available in the bank. The supplier is required to furnish the details of Current Bank Account No., Name of the Bank. & Branch Code,MICR no..etc.
2.11 DISCOUNT 2.11.1 If the contractor offers any discount for payment of bills shall be at least 1 % but not less
than Rs. 25/-as a minimum . 2.12 TERMINATION OF CONTRACT The contract can be terminated any time by DTL by giving 15 days notice to the
contractor without assigning any reason to the contractor. 2.13 GUARANTEE
If the Contractor or his working people or servants shall break, deface, injure or destroy on which the work or any part of it is being executed or if any damage shall happen to the work while in progress from any cause whatever or if any defect or other faults appear in the work within the maintenance period after the certificate of completion which shall have been given by the Engineer-in-Charge
19
as aforesaid for the losses arising out of defective or improper workmanship, the Contractor shall upon a receipt of notice in writing on behalf of DTL, make the same good at his own expense, or the Engineer-in-Charge may cause the same to be made good by other workmen and deduct the expenses from any sum that may then, or at any time thereafter become due to the Contractor or from his security deposit for the performance bond or proceeds of sale thereof or of a sufficient portion thereof. The security deposit of the Contractor shall not be refunded before the expiry of maintenance period.
2.14 REGULATION OF LOCAL AUTHORITIES
2.14:1 The tenderer shall throughout the continuance of the contract and in respect of all matter arising in the performance thereof, comply, with all notices and obtain consent for way leaves approvals as shall be applicable to the work.
2.15 ARBITRATION
2.15.1 In case of dispute, question or controversy the settlement of which is not herein specifically provided for shall at any time arises between the DTL and the Supplier/Contractor relating to this order contract or any clause or things contained or the construction thereof or any matter connected with this & contract/order or the portion of the same or the right or duties or liabilities of either party in every such case, the matter in dispute shall be referred to the arbitration of Chairman cum Managing Director, DELHI TRANSCO LIMITED or his nominees and the decision of CMD (DTL) or his nominee shall be final and binding on both the parties. The provision of Indian Arbitration act, 1940 as amended from time to time shall apply to such arbitration proceedings. Arbitration proceedings shall be held at Delhi and only Delhi courts will have Jurisdiction in the matter. It will not be open to the contractor/supplier to object to the appointment of CMD (DTL) or his nominee as arbitrator on the grounds that he is an officer of DTL or has dealt with the matter-in question in the course of his duties or has expressed his- views on all or any matter in dispute. Services under this order/contract shall not withstanding the existence of any such dispute/question/controversy continues during the arbitration proceedings and the payment due or payable by DTL to the contractor or vice-versa shall be withheld on account of such proceedings unless such payments are the direct subject of such arbitration proceedings.
2.16 CONSTRUCTION OF CONTRACT
2.16.1 The contract shall in all respects be construed and operate in conformity with the view of
20
the Indian Union and all payment there under shall be made on Indian Rupee unless otherwise provided in the matter/ contract.
2.16.2 The charges in respect of getting and executing of the contract documents shall be borne by the contractor. The contractor shall be furnished with a stamped counterpart of the agreement.
2.17 DEATH, BANKRUPTCY 2.17.1 If the contractor dies or commits any act or Bankruptcy or being a corporation commences
to wind up except for reconstruction purpose or carryon its business under a Receiver, the Executors, Successors or other representatives under the law of the state shall forthwith give notice thereof in writing to the DTL, for one month during which he shall take all reasonable steps to prevent stoppage of service and have option of carrying out the contract, subject to his or their providing such guarantee as may be required by the DTL by not exceeding the value of the service for the time being remainded/ unexecuted. In the event of stoppage of the service, the period of the option under this clause shall be 14 days only, provided that above option to the contract not being exercised, by the contractor and owner/DTL by notice in writing may exercise the same power, which the supplier could exercise and shall have the same right which under the last proceeding clauses if the work had been taken out of the contractor's hand under this clause.
2.18 LIABILITY FOR ACCIDENT & DAMAGES 2.18.1 The contractor shall be responsible for the loss/damages or depreciation to the
work/services up to completion of work at site. The owner in accordance with the contract shall issue report of damages or loss within 14 days of the application for the same.
2.19 BLACK LISTING
In case tenderer amends/modifies /revise /withdraws the costs of the offer without the consent of DTL, after the tender opening and during the period of validity of their offer (i.e. 120 days) the EMD in full or part deposited by them shall be liable to be forfeited or their offer 1iable to be rejected. They shall also be debarred from participating in future tenders for the period ranging from 1 to 5 years and shall be placed under Black list.
2.20 QUALIFYING REQUIREMENTS:
2.20.1 Average annual financial turn over of the tenderer during the last three years, ending 31 March of the previous financial year, should be at least 30% of the estimated cost.
2.20.2 Experience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which applications should be either of the following:-
a. Three similar completed works costing not less than the amount equal to 40% of the estimated cost. OR
b. Two similar completed works costing not less than the amount equal to 50% of the estimated cost. OR
c. One similar completed works costing not less than the amount equal to 80% of the estimated cost.
d. Similar works means the work of Airtime services with maintenance 2.20.3 The tenderer should have necessary infrastructures to carry out entire job and should
possess all tools, tackles, and trained manpower for execution of work. 2.20.4 Notwithstanding anything above the DTL reserves the right to assess the bidder's
capability and capacity to perform the work and to relax the qualifying requirement should the circumstances warrant such relaxation in the overall interest of the DTL.
21
2.20.5 The tenderer should give in support of his experience , date of order, date of commencement and completion of work and the name of owner and detailed scope of services rendered to the owner and status of projects in hand including scheduled and completion dates.
2.20.6 The tenderer will quote for all items of our price schedule enclosed as Annexure IV. Offers for part of items will be treated incomplete and is liable to be rejected.
2.20.7 The tenderers should furnish the details of their experience and statement of past/current supplies of similar items to this tender in the following form. Photostat copies of order and performance reports of these items from various State Electricity Boards/other Govt. Departments also be given with your offer.
2.20.8The DTL reserves the right to reject any offer without assigning any reason and to award the work to any one tenderer
2.20.9 The performance of the contractor shall be reviewed quarterly by the company for the work done by the contractor during this period. If the performance of the contractor found satisfactory, the validity of this contract shall hold good automatically. If the performance of contractor not found to be satisfactory, this contract shall be terminated & communicated to the concerned engineer in charge and finance department.
22
DELHI TRANSCO LIMITED
ADDITIONAL INSTRUCTIONS FOR TENDERERS
1. Sealed tenders in envelope complete in all respects will be received in the office of DGM (T) SLDC upto 10.30hrs. on 25-07-07 .The tenders should be valid for period of 120 days from the date of opening, failing which the tenders will be summarily rejected.
2 Tenderers are requested to submit the cost schedule and the appendices dully filled in as required and should strictly followed the instructions notes supplementary there to facilitate the DTL to prepare comparative statement. Failure to do so may prevent the tender from
3. Earnest Money in the form of demand draft/ pay order Enclosed Annexure I,II,III & IV duly filled in, copy of work done, copy of registration under Delhi Value Added Tax (DVAT) Act , performance certificates, E.P.F. Account no., proof of financial turnover and details of experience of similar works duly signed by the party should be submitted along with the offer otherwise the offer is liable to be rejected .
4 In case of ambiguous or contradictory terms/conditions mentioned in the tender,
interpretations as may be advantageous to the DTL, will be taken without any reference to the tender.
5 If the quoted prices are variable, clear price variation formula together with price index of raw materials/or labour ceiling limit of price variation must be given. An arbitrary price increase may, at the discretion of the purchaser, be assumed, where no ceiling is given by the tender for comparison purposes.
6 The DTL shall not be bound to accept the lowest or any tender and reserves to himself the right of accepting the whole or any portion, if any, tender as he may think fit without assigning any reason for non-acceptance or selection. .
7 The DTL resumes the right to revise or amend the specification and other conditions prior to the date notified for opening of the tenders. Such revisions and amendments, if any, will be communicated for all tenders as amendment or addenda.
8 Any action of the part of the tenderers to revise the cost/costs and/or to change the structure of cost /costs at his own instance after the opening of the tender may result in rejection of the tender and/or debarring the tendered for participating in purchases of the DTL for a period which may be upto 5 years.
9 The cost of tender documents will not be refunded in any circumstances whatsoever.
10. Tender of those tenderers who have not purchased or enclosed tender fee duly mentioning the same with details on the face of the sealed envelope in case of downloading from delhi government, Delhi Transco, SLDC website, Tenders will not be accepted.
23
10 It may be noted that no extension in the’ due date’ of tender shall be granted.
11 Tender documents appended hereto should be filled in completely by the tenderers and submitted alongwith tender otherwise their bid is liable to rejected.
12 The tenders should furnish the details of their experience and statement of past/current services to this tender in the following form. Photostat copies of order and performance reports of these items from various State Electricity Boards/other Govt. Departments also be given with the Tender.
13 Price quoted should be net. Discount etc., are to be quoted as per attached Annexure IV . 14. In the case of tender where unit rate of any item/items appear unrealistic, such
tender shall be considered as unbalanced and in case the tenderer is unable to provide the satisfactory explanation such a tender shall be liable to disqualified and rejected.
15. No T&P shall be provided by the DTL, contractor has to arrange at his own cost as when
as required.
16. In case of dispute decision of General Manager (SLDC) shall be final & binding on the party .
17. DTL reserves the right to cancel the tender without assigning any reason.
