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Department of Homeland Security Initiative
1
Kristin Stiner
2017
Early Responder Funding forCalifornia
TABLE OF CONTENTS1 California............................................................................................................................................................. 3
1.1 State Homeland Security Governance Overview.......................................................................31.1.1 Cal EMA 2010-2015 Strategic Plan...........................................................................................4
1.1.2 Points of Contact................................................................................................................................5
1.2 Funding........................................................................................................................................................ 51.2.1 Tribal DHS Funding....................................................................................................................... 22
1.2.2 DHS State Funding Sub-Grantees............................................................................................27
1.3 Procurement Information.................................................................................................................321.3.1 Agencies Responsible for Homeland Security Procurement......................................32
1.3.2 How to do Business with the State of California...............................................................33
1.3.3 Procurement & Bidding Process..............................................................................................35
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1 CALIFORNIA
The information within this report highlights Department of Homeland Security (DHS) information specific to the state of California. Each section contains details specific to DHS governance, funding, and procurement, respectively. Relevant points of contact for California’s DHS initiatives are provided throughout the document.
1.1 STATE HOMELAND SECURITY GOVERNANCE OVERVIEW
Overview of the State of California’s Homeland Security Governance
Homeland Security Web Site: http://www.caloes.ca.gov/
Homeland Security Director: Mark S. Ghilarducci1
Organization: California Office of Emergency Services (Cal OES)
Agency Mission: “We protect lives and property, build capabilities, and support our communities for a resilient California. We achieve our mission by serving the public through effective collaboration in preparing for, protecting against, responding to, recovering from, and mitigating the impacts of all hazards and threats.”2
Agency Vision: “The leader in emergency management and homeland security through dedicated service to all. We will realize our vision by building towards a safer more resilient California, leveraging effective partnerships, developing our workforce, enhancing our technology, and maintaining a culture of continuous improvement.” 3
State Homeland Security Document: State of California Emergency Plan:http://www.caloes.ca.gov/PlanningPreparednessSite/Documents/00%20SEP%207-01-09%20covrev%20(12).pdf
The California Office of Emergency Services (Cal OES) is the state agency responsible for homeland security issues and concerns within the state of California. Cal OES is primarily responsible for ensuring that the state of California is prepared to address and respond to disasters and emergency situations. The agency assists local governments with disaster response, recovery, mitigation, and preparedness.4
1 “Cal OES Executive Team,” California Office of Emergency Services, [n.d.].http://www.caloes.ca.gov/Pages/Executive-Team-Detail.aspx?itemID=4 2 “About Cal OES,” California Office of Emergency Services, [n.d.]. http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES 3 “About Cal OES,” California Office of Emergency Services, [n.d.]. http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES 4 “About Cal OES,” Cal OES, [n.d.].http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES
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Cal OES is comprised of several divisions, including the Homeland Security Division. Within Homeland Security are several subdivisions:
- State Threat Assessment System (STAS)- Public Information and Warning- Grants Management- Critical Infrastructure Protection- Cybersecurity- Geographic Information System (GIS)5
1.1.1 CAL EMA 2010-2015 STRATEGIC PLAN
The California Office of Emergency Services 2014-2018 Strategic Plan outlines the mission, vision, and objectives set forth by the Cal OES organization. The strategic goals presented in the plan follow:
1. Anticipate and enhance prevention and detection capabilities to protect our state from all hazards and threats.
2. Strengthen California’s ability to plan, prepare for, and provide resources to mitigate the impacts of disasters, emergencies, crimes, and terrorist events.
3. Effectively respond to and recover from both human-caused and natural disasters.
4. Enhance the administration and delivery of all state and federal funding, and maintain fiscal and program integrity.
5. Develop a united and innovative workforce that is trained, experienced, knowledgeable, and ready to adapt and respond.
6. Strengthen capabilities in public safety communication services and technology enhancements.6
1.1.2 POINTS OF CONTACT
5 “Homeland Security,” Cal OES, [n.d.]. http://www.caloes.ca.gov/ICESite/Pages/Homeland-Security.aspx 6 “California Office of Emergency Services 2014-2018 Strategic Plan Summary,” California OES, April 2015 http://www.caloes.ca.gov/NewsMediaSite/Documents/Cal%20OES%20Strategic%20Plan%20Summary%20Booklet%20(FINAL).pdf
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This section includes relevant points of contact who are involved with the California Office of Emergency Services. Most of these individuals are involved in work related to first responders, grants management, and/or homeland security interests within the state of California.
California Office of Emergency Services (Cal OES)3650 Schriever Avenue
Mather, CA 95655(916) 845-8510
Mitchell K. Medigovich Deputy Director, Disaster Logistics
(916) [email protected]
Moustafa Abou-Taleb Branch Manager, Planning & Preparedness
(916) [email protected]
Ursula Harelson Chief, Homeland Security Grants Unit
(916) [email protected]
Catherine Lewis Chief, Emergency Management & Homeland Security Division – Grants Management
(916) [email protected]
Larry Collins Deputy Chief – Fire & Rescue (916) [email protected]
1.2 FUNDING
The following table highlights several key DHS grants. A synopsis of each grant has been provided, including references to eligible applicants and facilitators, overall grant program funding, as well as detailed state-specific information. Please note that this is by no means an exhaustive listing of available grants, but is intended to provide a representative snapshot of those types of grants that may be available. For more information about the Department of Homeland Security’s preparedness grants, please refer to the following website:
https://www.fema.gov/preparedness-non-disaster-grants
An Introduction to DHS Grants—With a Focus on CaliforniaGrant Program Eligible
ApplicantsFY 2015 & FY
2016Grant
ProgramAllocations
California’sFY 2016
Allocations
Additional Notes – Specific to California’s
FY 2016 Grant Allocations
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State Homeland Security Program (SHSP) – Embedded within the Homeland Security Grant Program (HSGP)
About Grant Program: “The SHSP assists state, tribal and local preparedness activities that address high-priority preparedness gaps across all core capabilities and mission areas where a nexus to terrorism exists. SHSP supports the implementation of risk driven, capabilities-based approaches to address capability targets set in urban area, state, and regional Threat and Hazard Identification and Risk Assessments (THIRAs). The capability targets are established during the THIRA process, and assessed in the State Preparedness Report (SPR) and inform planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic
“The State Administrative Agency (SAA) is the only entity eligible to apply to FEMA for SHSP funds. Eligible applicants include all 50 states, the District of Columbia, Puerto Rico, American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands.”8
2015: $402,000,0009
2016: $402,000,00010
$60,178,500
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events.”7
Urban Area Security Initiative (UASI) – Embedded within the Homeland Security Grant Program
About Grant Program: “The UASI program funds addressed the unique risk driven and capabilities-based planning, organization, equipment, training, and exercise needs of high-threat, high-density urban areas based on the capability targets identified during the THIRA process and associated assessment efforts; and assists them in building an enhanced and
The SAA is the only entity eligible to apply to FEMA for UASI funds.12 As of FY 2013, there were a total of 25 high-threat, high-density urban areas eligible for funding under the UASI program.13 Eligible candidates for the FY 2016 UASI program are “determined through an analysis of relative risk of terrorism faced by the 100 most populous metropolitan statistical areas in the United States, in accordance with the 9/11 Act.”14
2015: $587,000,00015
2016: $580,000,00016
Anaheim/Santa Ana Area $5,430,000Bay Area $28,036,000Los Angeles/Long Beach Area $68,610,000Riverside Area $2,962,000Sacramento Area $2,962,000San Diego Area $16,658,000
7 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 8 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program9 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program10 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 12 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 13 “FY 2013 Homeland Security Grant Program,” FEMA, 9/14/16.https://www.fema.gov/fy-2013-homeland-security-grant-program 14 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program15 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 16 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program
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sustainable capacity to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.”11
Operation Stonegarden – Embedded within the Homeland Security Grant Program
About Grant Program: “The OPSG program supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and local, tribal, territorial, state, and Federal law enforcement agencies. The OPSG Program funds investments in joint efforts to secure the United States’ borders along routes of ingress from international borders to include travel corridors in states bordering Mexico and Canada, as well as states and
“The SAA is the only entity eligible to apply to FEMA for OPSG funds. Local units of government at the county level and federally-recognized tribal governments in the states bordering Canada, southern states bordering Mexico, and states and territories with International water borders are eligible to apply for FY 2016 OPSG funds through their SAA. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.”18
2015: $55,000,00019
2016: $55,000,00020
$9,400,000
11 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program18 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program19 “Fiscal Year 2015 Homeland Security Grant Program,” FEMA, 3/15/17.https://www.fema.gov/fiscal-year-2015-homeland-security-grant-program 20 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program
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territories with International water borders.”17
Tribal Homeland Security Grant Program
About Grant Program: “The FY 2016 THSGP is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks. THSGP supports the building, sustainment and delivery of core capabilities to enable tribes to strengthen their capacity to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards.”21
Per 6 U.S.C. § 601(4), see the definition of "directly eligible tribe" detailed within the referenced source (see footnote).22
2015: $10,000,00023
2016: $10,000,00024
Agua Caliente Band of Cahuilla Indians $37,000Blue Lake Rancheria $430,800Cabazon Band of Mission Indians $712,925Fort Mojave Indian Tribe of Arizona, California, and Nevada $358,000Iipay Nation of Santa Ysabel $399,500La Jolla Band of Luiseno Indians $292,570Penchanga Band of Luiseno Mission Indians $600,000Resighini Rancheria $142,458San Manuel Band of Mission Indians $451,160Torres Martinez Desert Cahuilla Indians $125,000Wiyot Tribe /Table Bluff Reservation $350,000Viejas Band of Kumeyaay Indians $390,000
Nonprofit Security Grant Program
“The State Administrative Agency (SAA) is
2015: $13,000,00027
$297,950 Bay Area $75,000Los Angeles/Long Beach Area $75,000
17 “Fiscal Year 2016 Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-homeland-security-grant-program 21 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program 22 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program23 “Fiscal Year 2015 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fy-2015-tribal-homeland-security-grant-program 24 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program
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About Grant Program: “The FY 2016 NSGP provides support for target hardening and other physical security enhancements to nonprofit organizations that are at high risk of terrorist attack and located within one of the specific FY 2016 Urban Area Security Initiative (UASI)-designated eligible urban areas. The program is also designed to promote coordination and collaboration in emergency preparedness activities among public and private community representatives, as well as state and local government agencies.”25
the only entity eligible to apply to FEMA for NSGP funds on behalf of eligible nonprofit organizations. Eligible nonprofit organizations are those organizations described under section 501(c)(3) of the Internal Revenue Code of 1986 which have been determined by the Secretary of Homeland Security to be at high risk of terrorist attack. Eligible nonprofits must be located within one of the FY 2016 Urban Area Security Initiative (UASI) designated urban areas.”26
2016: $20,000,00028 San Diego Area
$147,950
Emergency Management Performance Grants (EMPG)
About Grant Program: “The purpose of the EMPG Program is to provide federal
“All 56 States and territories, as well as the Republic of the Marshall Islands and the Federated States of Micronesia, are eligible to apply for FY 2016 EMPG Program funds.
2015: $350,100,00031
2016: $350,100,00032
$27,897,964
25 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program 26 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program 27 “Fiscal Year 2015 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-nonprofit-security-grant-program 28 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program
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grants to states to assist state, local, territorial, and tribal governments in preparing for all hazards, as authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (42 U.S.C. §§ 5121 et seq.) and Section 662 of the Post Katrina Emergency Management Reform Act of 2006, as amended (6 U.S.C. § 762). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of providing a system of emergency preparedness for the protection of life and property in the United States from hazards and to vest responsibility for emergency preparedness jointly in the federal government and the states and their political subdivisions. The Federal Government, through the EMPG Program, provides necessary direction, coordination, and guidance, and
Either the SAA or the state’s Emergency Management Agency (EMA) is eligible to apply directly to FEMA for EMPG Program funds on behalf of each state or territory, however, only one application will be accepted from each state or territory.”30
30 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program31 “Fiscal Year 2015 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-emergency-management-performance-grant-program 32 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program
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provides necessary assistance, as authorized in this title, to support a comprehensive all hazards emergency preparedness system.”29
The Port Security Grant Program (PSGP)
About Program Grant: “The FY 2015 PSGP is one of the Department’s grant programs that directly support maritime transportation infrastructure security activities. PSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks. The vast majority of U.S. maritime critical infrastructure is owned and operated by state, local, and private sector maritime industry partners. PSGP funds available to these entities are intended to improve port-wide maritime
“Pursuant to the Maritime Transportation Security Act of 2002, as amended (MTSA), DHS established a risk based grant program to support maritime security risk management. Funding is directed towards the implementation of Area Maritime Security Plans (AMSP) and Facility Security Plans (FSP) among port authorities, facility operators, and state and local government agencies that are required to provide port security services. In administering the grant program, national, economic, energy, and strategic defense concerns based upon the most current risk assessments available were considered. Ferry systems are eligible to
2015: $100,000,00035
2016: $100,000,00036
$15,880,858 El Segundo - Chevron USA
Inc. (El Segundo Refinery) $505,410
Los Angeles/ Long Beach
- City of Long Beach, Harbor Department $3,267,228
- City of Los Angeles, Harbor Department $1,875,000
- Eagle Marine Services, Ltd. (EMS) $467,812
- Long Beach Fire Department (LBFD) $187,838
- Long Beach Police Department (LBPD) $693,750
- Los Angeles Fire Department $53,936
29 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-emergency-management-performance-grant-program
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security risk management; enhance maritime domain awareness; support maritime security training and exercises; and to maintain or reestablish maritime security mitigation protocols that support port recovery and resiliency capabilities. PSGP investments must address Coast Guard and Area Maritime Security Committee identified vulnerabilities in port security and support the prevention, detection, response, and/or recovery from attacks involving improvised explosive devices (IED) and other non-conventional weapons.”33
participate in the FY 2016 PSGP and receive funds. However, any ferry systems that participate and accept awards under the FY 2016 PSGP are not eligible for the FY 2016 Transit Security Grant Program (TSGP). Likewise, any ferry systems that apply for funding under TSGP will not be considered for funding under the PSGP. By law, DHS must direct these funds to the Nation’s highest risk ports. Eligible entities within other Port Areas covered by an AMSP are also able to apply for PSGP funds.”34
- Marine Exchange of Southern California (MX SoCal) $409,994
- Pacific Maritime Services, LLC $375,000
- SSA Pacific, Inc. $362,103
- SSA Terminals (Long Beach), LLC $151,318
- SSA Terminals, LLC $362,103
- Total Terminals International, LLC $93,750
- Yusen Terminals Inc $161,250
Port Hueneme - Oxnard Harbor
District $307,500
San Diego - BAE Systems
Shipyard $128,307
- $437,061
33 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program 34 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program 35 “Fiscal Year 2015 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-port-security-grant-program 36 “Fiscal Year 2016 Port Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-port-security-grant-program
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- Port of San Diego $1,499,915
San Francisco Bay- Alameda
County Sheriff’s Office $118,510
- Chevron Oil Company $996,776
- City of South San Francisco Fire Department $7,500
- Contra Costa Co. Sheriff’s Office $98,755
- International Matex Tank Terminals (IMTT) $223,243
- Port of Redwood City $37,344
- Port of San Francisco $1,059,000
- Port of Stockton $1,764,204
- Richmond Fire Department $150,727
- San Francisco Fire Department $60,524
- SSA Marine INC
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$25,000
Intercity Passenger Rail
About Grant Program: “The IPR Program provides funds to the National Passenger Railroad Corporation (Amtrak) to protect critical surface transportation infrastructure and the traveling public from acts of terrorism and to increase the resilience of the Amtrak rail system.”37
“The National Passenger Railroad Corporation (Amtrak) is the only entity eligible to apply for funding under the FY 2016 IPR Program.”38
2015: $10,000,00039
2016: $10,000,00040
Intercity Bus Security Grant Program
About Grant Program: “The FY 2016 IBSGP provides funding to create a sustainable program for the protection of intercity bus systems and the traveling public from terrorism. The program seeks to assist operators of fixed-route intercity and charter bus
“Eligible applicants under the FY 2016 IBSGP are owners and operators of fixed route intercity and charter buses that serve urban areas designated to receive Urban Area Security Initiative (UASI) funding under the FY 2016 Homeland Security Grant Program. Charter companies must make a minimum of 50
2015: $3,000,00043
2016: $3,000,00044
$172,006 Amador Stage Lines, Inc. dba Allen Transportation Co $3,692
Americanstar Tours Inc $4,763
Silverado Stages $3,441
Storer Transportation Service dba Storer Travel Service $93,331
Sureride Charter, Inc. dba Sun Diego Charter $18,971
Via Adventures, Inc.
37 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak 38 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak39 “Fiscal Year 2015 Intercity Passenger Rail – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-intercity-passenger-rail-program-amtrak 40 “Fiscal Year 2016 Intercity Passenger Rail Program – Amtrak,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-passenger-rail-program-amtrak
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services in obtaining the resources required to support security measures such as enhanced planning, facility security upgrades and vehicle ad driver protection.”41
trips annually to one or more UASI jurisdictions to be eligible. All owner/operators that meet the basic eligibility criteria were eligible to apply. In order to be eligible to receive FY 2016 IBSGP grant funding, all operators must have completed a vulnerability assessment and developed a security plan as required by Section 1531 of the 9/11 Act (6 U.S.C. § 181).”42
$47,808
Transit Security Grant Program
About Grant Program: “The FY 2016 TSGP is one of the Department’s grant programs that directly support transportation infrastructure security activities. TSGP is one tool in the comprehensive set of measures authorized by Congress and implemented by the Administration to
“Eligible transit agencies were determined based on daily unlinked passenger trips (ridership) and transit systems that serve historically Urban Areas Security Initiative (UASI)-designated urban areas. Ferry systems are eligible to participate in the FY 2016 TSGP and receive funds. However, any ferry system
2015: $87,000,00047
2016: $87,000,00048
$6,767,175 Los Angeles County Metropolitan TransportationAuthority $1,130,800
North County Transit District (NCTD) $117,888
Orange County Transportation Authority $140,000
Sacramento Regional Transit District $36,347San Diego Metropolitan Transit System (MTS) $378,500
San Francisco Bay Area
41 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program 42 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program43 “Fiscal Year 2015 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-intercity-bus-security-grant-program 44 “Fiscal Year 2016 Intercity Bus Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-intercity-bus-security-grant-program
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strengthen the Nation’s critical infrastructure against risks associated with potential terrorist attacks. TSGP provides funds to owners and operators of transit systems (which include intra-city bus, commuter bus, ferries, and all forms of passenger rail) to protect critical surface transportation infrastructure and the traveling public from acts of terrorism and to increase the resilience of transit infrastructure.”45
that participated and accepted awards under the FY 2016 TSGP are not eligible for the FY 2016 Port Security Grant Program (PSGP). Likewise, any ferry systems that applied for funding under the PSGP are not considered for funding under the TSGP.”46
Rapid Transit District (BART) $4,791,640
San Francisco Municipal Transportation Agency(SFMTA) $172,000
TOTAL (FY 2016) $1,617,100,000 $246,579,866[Please note that this is the total amount of funding for FY 2016, only]
Additional DHS-FEMA grants with potential application to various states may include:
Fire Management Assistance Grant ProgramThe Fire Management Assistance Grant Program (FMAGP) supports states, local governments, and tribal governments in the mitigation, management, and control of fires on public or private forests or grasslands. Eligible firefighting costs may include “expenses for field camps; equipment use, repair, and replacement; tools, materials, and supplies; and mobilization and demobilization activities.”49
45 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 46 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 47 “Fiscal Year 2015 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2015-transit-security-grant-program 48 “Fiscal Year 2016 Transit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-transit-security-grant-program 49 “Fire Management Assistance Grant Program,” FEMA, 10/26/15.https://www.fema.gov/fire-management-assistance-grant-program
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Hazard Mitigation Grant ProgramThe purpose of the Hazard Mitigation Grant Program (HMGP) is to “help communities implement hazard mitigation measures following a Presidential major disaster declaration.”50 Hazard mitigation refers to “any action taken to reduce or eliminate long term risk to people and property from natural hazards.” 51 State, tribal, and local governments engage in hazard mitigation planning in order to identify risks associated with natural disasters and to develop “long-term strategies for protecting people and property from future hazard events.”52
Flood Mitigation Assistance Grant ProgramThe Flood Mitigation Assistance (FMA) program provides funding to states, territories, federally-recognized tribes, and local communities for “projects and planning that reduces or eliminates long-term risk of flood damage to structures insured under the NFIP [National Flood Insurance Program].”53
Pre-Disaster Mitigation Grant ProgramThe Pre-Disaster Mitigation (PDM) program is “designed to assist states, U.S. territories, federally-recognized tribes, and local communities in implementing a sustained pre-disaster natural hazard mitigation program. The goal is to reduce overall risk to the population and structures from future hazard events, while also reducing reliance on Federal funding in future disasters.”54
Repetitive Flood Claims Grant ProgramThe Repetitive Flood Claims (RFC) grant program “provides funding to reduce or eliminate the long-term risk of flood damage to structures insured under the National Flood Insurance Program (NFIP) that have had one or more claim payments for flood damages.”55 The “long-term goal of the RFC grant program is to reduce or eliminate the number of reoccurring flood insurance claims, through mitigation activities that are in the best interest of the National Flood Insurance Fund (NFIF).”56
Reimbursement for Firefighting on Federal PropertyThis program provides reimbursement to fire departments that have responded to fires on federal property.57
Public Assistance (PA) Grant ProgramThe Public Assistance program provides grants to state, tribal, territorial, and local governments, as well as certain types of private nonprofit organizations, so that communities can respond to and recover from
50 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program 51 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program52 “Hazard Mitigation Grant Program,” FEMA, 4/27/17.https://www.fema.gov/hazard-mitigation-grant-program53 “Flood Mitigation Assistance Grant Program,” FEMA, 8/30/16.https://www.fema.gov/flood-mitigation-assistance-grant-program 54 “Pre-Disaster Mitigation Grant Program,” FEMA, 11/9/16.https://www.fema.gov/pre-disaster-mitigation-grant-program 55 “Repetitive Flood Claims Grant Program Fact Sheet,” FEMA, 4/15/15.https://www.fema.gov/repetitive-flood-claims-grant-program-fact-sheet 56 “Repetitive Flood Claims Grant Program Fact Sheet,” FEMA, 4/15/15.https://www.fema.gov/repetitive-flood-claims-grant-program-fact-sheet57 “Fire Service Grants and Funding,” U.S. Fire Administration, 4/17/17.https://www.usfa.fema.gov/grants/
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major disasters or emergencies.58
Emergency Food and Shelter National Board ProgramThe Emergency Food and Shelter Program (EFSP) provides funding for emergency assistance in the event of a disaster situation.59
The table above highlights several preparedness grant programs offered by the federal Department of Homeland Security and FEMA. Based on our research, it appears that the state of California received at least $246,579,866 in federal grant funding (for FY 2016) due to awards connected with these DHS/FEMA preparedness grants. Cal OES may have also received federal funding from other grant programs.
In addition to the preparedness grants listed in the previous table, the Assistance to Firefighters Grant is another grant that can provide funding to states for the procurement of goods and services for first responders (firefighters). The following table briefly outlines this DHS grant program.
Assistance to Firefighters Grant
Grant: Assistance to Firefighters Grant
Objective: “The primary goal of the Assistance to Firefighters Grant (AFG) is to enhance the safety of the public and firefighters with respect to fire-related hazards by providing direct financial assistance to eligible fire departments, nonaffiliated Emergency Medical Services (EMS) organizations, and State Fire Training Academies (SFTA). This funding is for critically needed resources to equip and train emergency personnel to recognize standards, enhance operations efficiencies, foster interoperability, and support community resilience.”60
Uses and Restrictions: “Competitive grants for the AFG program are awarded to support firefighting and EMS operations and safety, vehicle acquisition, and regional projects. Specific activities funded include professional training, wellness and fitness programs, equipment, personal protective equipment, modifications to facilities for first responder safety, other equipment and supplies that support firefighting and EMS operations and safety; firefighting vehicles, and emergency vehicles. Grants also are awarded for the Fire Prevention and Safety (FP&S) program which supports activities to protect the public from fire and fire-related hazards. Specific activities funded include general public education and awareness; code enforcement and awareness; fire and arson investigation; national, state, and regional programs and studies; and firefighter safety and research and development. Grants for the Staffing for Adequate Fire and Emergency Response (SAFER) grant program are awarded to help fire departments and
58 “Public Assistance: Local, State, Tribal and Private Non-Profit,” FEMA, 4/20/17.https://www.fema.gov/public-assistance-local-state-tribal-and-non-profit 59 “Emergency Food and Shelter National Board Program,” FEMA, 6/7/16.https://www.fema.gov/media-library/assets/documents/24422 60 “Assistance to Firefighters Grant,” FEMA, 11/21/16.https://www.fema.gov/assistance-firefighters-grant
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volunteer firefighter interest organizations to increase the number of frontline firefighters in their community and to enhance the capabilities of local fire departments to comply with staffing, response, and operational standards established by the NFPA and OSHA (NFPA 1710 and/or NFPA 1720 and OSHA 1910.134). Grantees must adhere to the restrictions stated in the guidance and application kit for the program and fiscal year in which they receive the award. Furthermore, as a condition of receiving an award, grantees also must agree to adhere to the award articles of agreement that require grantees to use the funds for the purpose stated in the awarded grant applications, and to meet the special conditions specified in the articles of agreement.”61
Could California Qualify? Yes. Eligible applicants include fire departments and nonaffiliated EMS organizations operating in the 50 States, Washington D.C., the Commonwealth of the Northern Mariana Islands, the Virgin Islands, Guam, American Samoa, and Puerto Rico.62
Award Data: As reported by FEMA on September 9, 2016, over [X number] of organizations within the State of [State] claimed FY 2015 Assistance to Firefighters grants, which were awarded in 2016. 63 See details at: https://www.fema.gov/assistance-firefighters-grants-award-year-2015
Current FEMA records (dated April 21, 2017 at the time this report was written) report that 91 grants have been awarded nationally, to date, for the AFG grant program (FY 2016 funds). FEMA anticipates approximately 2,500 awards through this grant program and the period of performance is listed as March 2017 through March 2018.64
As of May 2017, organizations within the State of California claimed 4 AFG grants in Award Year 2016, totaling $2,341,588.65
Website:http://www.fema.gov/welcome-assistance-firefighters-grant-program
There are additional grant programs that are related to the Assistance to Firefighters Grant, including the Staffing for Adequate Fire and Emergency Response Grant Program and the Fire Prevention & Safety Grant Program.
Staffing for Adequate Fire and Emergency Response Grants
61 “Assistance to Firefighters Grant,” Catalog of Federal Domestic Assistance, [n.d.].https://www.cfda.gov/?s=program&mode=form&tab=step1&id=c9b2b7f11fd9182b8eae9af28ffd975762 “Assistance to Firefighters Grant,” Catalog of Federal Domestic Assistance, [n.d.].https://www.cfda.gov/?s=program&mode=form&tab=step1&id=c9b2b7f11fd9182b8eae9af28ffd975763 “Assistance to Firefighters Grants – Award Year 2015,” FEMA, 4/28/17.https://www.fema.gov/assistance-firefighters-grants-award-year-2015 64 “FY 2016 AFG Notice of Funding Opportunity,” FEMA, 10/11/16https://www.fema.gov/media-library/assets/documents/119095 65 “Assistance to Firefighters Grants - Award Year 2016,” FEMA, 4/21/17.https://www.fema.gov/assistance-firefighters-grants-grantee-award-year-2016
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“The Staffing for Adequate Fire and Emergency Response (SAFER) Grants was created to provide funding directly to fire departments and volunteer firefighter interest organizations to help them increase the number of trained, “front line” firefighters available in their communities.”66
Fire Prevention & Safety Grants“The Fire Prevention & Safety (FP&S) Grants are part of the Assistance to Firefighters Grants (AFG) and support projects that enhance the safety of the public and firefighters from fire and related hazards.”67
Organizations, agencies, or entities operating within the state of California are eligible to apply for these federal grant programs. Most of these grants can be used to procure goods and services for DHS end users. The Department of Homeland Security has released an Authorized Equipment List that details the types of equipment that can be procured using grant money from various federal DHS/FEMA preparedness grant programs. For example, grant money that is associated with the State Homeland Security Program may be used to procure only certain types of equipment.
Historically, the Authorized Equipment List has been set up in a hierarchical list format. Users can navigate through the list in order to find a specific type of equipment. Each equipment record includes an Authorized Equipment List (AEL) identification number, a title, a description of the item, and a list of grants that allow for the procurement of the item. There are many different types of equipment procured by homeland security agencies and entities. Though the equipment list is quite extensive, the various commodities/equipment generally fall into the following product categories:
Personal Protective Equipment Explosive Device Mitigation and Remediation Equipment CBRNE Operational and Search and Rescue Equipment Information Technology Cyber Security Enhancement Equipment Interoperable Communications Equipment Detection Decontamination Medical Power CBRNE Reference Materials CBRNE Incident Response Vehicles Terrorism Incident Prevention Equipment Physical Security Enhancement Equipment
66 “Welcome to the Assistance to Firefighters Grant Program,” FEMA, 4/17/17.https://www.fema.gov/welcome-assistance-firefighters-grant-program 67 “Welcome to the Assistance to Firefighters Grant Program,” FEMA, 4/17/17.https://www.fema.gov/welcome-assistance-firefighters-grant-program
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Inspection and Screening Systems Animal and Plants CBRNE Prevention and Response Watercraft CBRNE Aviation Equipment CBRNE Logistical Support Equipment Intervention Equipment Other Authorized Equipment68
To view the complete Authorized Equipment List, please visit the following link:https://www.fema.gov/authorized-equipment-list
1.2.1 TRIBAL DHS FUNDING
The Tribal Homeland Security Grant Program (THSGP) is the primary homeland security grant program targeted at Indian tribes in the United States. In fiscal years 2015 and 2016, this federal grant program (managed by the U.S. Department of Homeland Security & FEMA) had up to $10 million in funds available for distribution to qualified tribes (per year).69 70 The following segment provides information about this grant, relative to its purpose and tribe eligibility:
Purpose:
The FY 2016 THSGP is one tool among a comprehensive set of initiatives authorized by Congress and implemented by the Administration to help strengthen the Nation against risks associated with potential terrorist attacks. THSGP supports the building, sustainment and delivery of core capabilities to enable tribes to strengthen their capacity to prevent, protect against, mitigate, respond to, and recover from potential terrorist attacks and other hazards.
Eligible Applicants:
Per 6 U.S.C. § 601(4), the term “directly eligible tribe” means -
A. Any Indian tribe -i. that is located in the continental United States;
ii. that operates a law enforcement or emergency response agency with thecapacity to respond to calls for law enforcement or emergency services;
68 “DHS Authorized Equipment List,” FEMA, 3/7/12. http://www.fema.gov/media-library-data/20130726-1825-25045-7138/fema_preparedness_grants_authorized_equipment_list.pdf69 “Fiscal Year 2015 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fy-2015-tribal-homeland-security-grant-program70 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program
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iii.I. that is located on or near an international border or a coastline
bordering an ocean (including the Gulf of Mexico) or international waters;
II. that is located within 10 miles of a system or asset included on the prioritized critical infrastructure list established under section 210E(a)(2) [of the Homeland Security Act of 2002, as amended by Section 1001 of the 9/11 Act] or has such a system or asset within its territory;
III. that is located within or contiguous to one of the 50 most populous metropolitan statistical areas in the United States; or
IV. the jurisdiction of which includes not less than 1,000 square miles of Indian country, as that term is defined in section 1151 of title 18, United States Code; and
iv. that certifies to the Secretary that a state has not provided funds under section 2003 [UASI] or 2004 [SHSP] [of the Homeland Security Act of 2002, as amended by Section 101 of the 9/11 Act] to the Indian tribe or consortium of Indian tribes for the purpose for which direct funding is sought; and
B. A consortium of Indian tribes, if each tribe satisfies the requirements of subparagraph (A).71
There are several federally recognized Native American Indian tribes established within the state of California that could be eligible to receive these grants. The following tribes are based in California:
- Agua Caliente Band of Cahuilla Indians of the Agua Caliente Indian Reservation- Augustine Band of Cahuilla Indians (formerly the Augustine Band of Cahuilla
Mission Indians of the Augustine Reservation)- Alturas Indian Rancheria- Augustine Band of Cahuilla Mission Indians of the Augustine Reservation- Bear River Band of the Rohnerville Rancheria- Berry Creek Rancheria of Maidu Indians- Big Lagoon Rancheria- Big Pine Band of Owens Valley Paiute Shoshone Indians of the Big Pine Reservation- Big Sandy Rancheria of Mono Indians- Big Valley Band of Pomo Indians of the Big Valley Rancheria- Buena Vista Rancheria of Me-Wuk Indians- Cortina Indian Rancheria of Wintun Indians- Death Valley Timbia-Sha Shoshone Tribe- Fort Mojave Indian Tribe
71 “Fiscal Year 2016 Tribal Homeland Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-tribal-homeland-security-grant-program
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- Greenville Rancheria of Maidu Indians- Grindstone Indian Rancheria of Wintun-Wailaki Indians- Guidiville Rancheria- Death Valley Timbia-Sha Shoshone Tribe- Dry Creek Rancheria Band of Pomo Indians- Enterprise Rancheria of Maidu Indians- Ewiiaapaayp Band of Kumeyaay Indians- Federated Indians of Graton Rancheria- Fort Independence Indian Community of Paiute Indians of the Fort Independence
Reservation- Fort McDermitt Paiute and Shoshone Tribes of the Fort McDermitt Indian
Reservation- Greenville Rancheria- Habermatolel Pomo of Upper Lake- Hoopa Valley Tribe- Hopland Band of Pomo Indians- Iipay Nation Santa Ysabel- Inaja Band of Diegueno Missions Indians of the Inaja and Cosmit Reservation.- Ione Band of Miwok Indians- Jackson Rancheria of Me-Wuk Indians- Jamul Indian Village- Karuk Tribe- Kashia Band of Pomo Indians of the Stewarts Point Rancheria- Kewa Pueblo, NM- La Jolla Band of Luiseno Mission Indians of the La Jolla Reservation- La Posta Band of Diegueno Mission Indians of the La Posta Indian Reservation- Los Coyotes Band of Cahuilla & Cupeno Indians of the Los Coyotes Reservation
(formerly the Los Coyotes Band of Cahuilla Mission Indians of the Los Coyotes Reservation)
- Lower Lake Rancheria- Lytton Rancheria- Manchester Band of Pomo Indians of the Manchester-Point Arena Rancheria- Manzanita Band of Diegueno Mission Indians of the Manzanita Reservation.- Mechoopda Indian Tribe of Chico Rancheria- Mesa Grande Band of Diegueno Mission Indians of the Mesa Grande Reservation- Middletown Rancheria of Pomo Indians- Mooretown Rancheria of Maidu Indians- Morongo Band of Cahuilla Mission Indians of the Morongo Reservation- Northfork Rancheria of Mono Indians- Paiute-Shoshone Indians of the Bishop Community of the Bishop Colony
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- Paiute-Shoshone Indians of the Lone Pine Community of the Lone Pine Reservation- Pala Band of Luiseno Mission Indians of the Pala Reservation- Paskenta Band of Nomlaki Indians- Pauma Band of Luiseño Mission Indians of the Pauma and Yuima Reservation- Pechanga Band of Luiseno Mission Indians of the Pechanga Reservation- Picayune Rancheria of Chukchansi Indians- Pinoleville Pomo Nation (formerly the Pinoleville Rancheria of Pomo Indians)- Pit River Tribe (includes XL Ranch, Big Bend, Likely, Lookout, Montgomery Creek
and Roaring Creek Rancherias)- Potter Valley Tribe (formerly the Potter Valley Rancheria of Pomo Indians of
California)- Quartz Valley Indian Community of the Quartz Valley Reservation- Quechan Tribe of the Fort Yuma Indian Reservation- Ramona Band or Village of Cahuilla Mission Indians- Redding Rancheria- Redwood Valley Rancheria of Pomo Indians- Resighini Rancheria- Rincon Band of Luiseno Mission Indians of the Rincon Reservation- Robinson Rancheria of Pomo Indians- Round Valley Indian Tribes of the Round Valley Reservation- San Manuel Band of Serrano Mission Indians of the San Manuel Reservation- San Pasqual Band of Diegueno Mission Indians- Santa Rosa Indian Community of the Santa Rosa Rancheria- Santa Rosa Band of Cahuilla Indians (formerly the Santa Rosa Band of Cahuilla
Mission Indians of the Santa Rosa Reservation)- Santa Ynez Band of Chumash Mission Indians of the Santa Ynez Reservation- Santa Ysabel Band of Diegueno Mission Indians of the Santa Ysabel Reservation- Scotts Valley Band of Pomo Indians- Sherwood Valley Rancheria of Pomo Indians- Shingle Springs Band of Miwok Indians, Shingle Springs Rancheria (Verona Tract)- Smith River Rancheria- Soboba Band of Luiseno Indians- Susanville Indian Rancheria- Sycuan Band of the Kumeyaay Nation (formerly the Sycuan Band of Digueno Mission
Indians of California)- Table Mountain Rancheria- Torres Martinez Desert Cahuila Indians (formerly the Torres-Martinez Band of the
Cahuilla Mission Indians of California)- Tule River Indian Tribe of the Tule River Reservation- Tuolumne Band of Me-Wuk Indians of the Tuolumne Rancheria
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- Twenty- Nine Palms Band of Mission Indians- United Auburn Indian Community of the Auburn Rancheria- Utu Utu Gwaitu Paiute Tribe of the Benton Paiute Reservation- Washoe Tribe (Carson Colony, Dresslerville Colony, Woodfords Community, Stewart
Community, and Washoe Ranches)- Wiyot Tribe (formerly the Table Bluff Reservation - Wiyot Tribe)- Yocha Dehe Wintun Nation- Yurok Tribe of the Yurok Reservation72
In 2016, the following tribes within the state of California received Tribal Homeland Security Grants:
- Agua Caliente Band of Cahuilla Indians $37,000- Blue Lake Rancheria $430,800- Cabazon Band of Mission Indians $712,925- Fort Mojave Indian Tribe of Arizona, California, and Nevada $358,000- Iipay Nation of Santa Ysabel $399,500- La Jolla Band of Luiseno Indians $292,570- Penchanga Band of Luiseno Mission Indians $600,000- Resighini Rancheria $142,458- San Manuel Band of Mission Indians $451,160- Torres Martinez Desert Cahuilla Indians $125,000- Wiyot Tribe /Table Bluff Reservation $350,000- Viejas Band of Kumeyaay Indians $390,00073
The state of California received a total of $1,157,055 in grant funding for 2016 as part of the Tribal Homeland Security Grant Program. 74
1.2.2 DHS STATE FUNDING SUB-GRANTEES
This section will discuss the pass through requirements, relative to federal homeland security grants. In addition, sub-grantees within the state will also be addressed.
1.2.2.1 PASS-THROUGH REQUIREMENTSThe governor of each state designates a State Administrative Agency (SAA). This SAA takes on the role of a “middleman” by working with the U.S. Department of Homeland Security in 72 “Federally-recognized tribes within Region 9 – California,” EPA, https://www.epa.gov/tribal/region-9-tribal-program#tribes 73 “Fiscal Year 2016 Nonprofit Security Grant Program,” FEMA, 3/29/17.https://www.fema.gov/fiscal-year-2016-nonprofit-security-grant-program74 “Grant Programs Directorate Information Bulletin No. 411a,” FEMA, 11/30/16.https://www.fema.gov/media-library/assets/documents/128083
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order to get federal DHS grant funding to the appropriate local governments and organizations within the state. Many of the DHS grants have specialized pass-through requirements. Pass-through is defined as “an obligation on the part of the SAA to make funds available to local units of government, combinations of local units, tribal governments, or other specific groups or organizations.”75 For many of the grant programs that fall within the scope of the Homeland Security Grant Program (State Homeland Security Program, Urban Area Security Initiative, Operation Stonegarden), the state must pass-through funds within 45 days of the receipt of funds. In addition to this time constraint, each SAA must pass-through at least 80% of the grant award funding associated with the State Homeland Security Program and the Urban Area Security Initiative to local units of government. This rule applies to all states, but it does not apply to the District of Columbia, Guam, American Samoa, the U.S. Virgin Islands, and the Commonwealth of the Northern Mariana Islands.76
In addition to the Homeland Security Grant Program, there are other federal homeland security grant programs that exercise pass-through requirements, as well. This information varies from grant to grant, but these are just a few examples of pass-through requirements for well-known DHS grants. The Nonprofit Security Grant Program requires the SAA to pass-through 100% of grant funding to successful non-profit applicants within 45 days of receipt of the funds.77 With the Emergency Management Performance Grant (EMPG) program, each state needs to obligate 100% of its total EMPG program allocation amount to the designated state-level EMA. If the SAA is also the EMA, this requirement is automatically met. If the SAA is not the EMA, then EMPG funds must be obligated to the EMA within 15 days of the grant award date.78 The Port Security Grant Program mandates that a maximum of 5% of the total award may be retained by the applicant for M&A purposes (the remaining 95% of funds is passed through to local sub-grantees).79 The same policy goes for the Transit Security Grant Program80 and the Tribal Homeland Security Grant Program81, as well.
Some federal homeland security grant programs are awarded directly to local jurisdictions, tribal organizations, and municipalities, while others are first awarded to the state and
75 “Fiscal Year 2016 Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114411 76 “Fiscal Year 2016 Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/11441177 “Fiscal Year 2016 Non-Profit Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114442 78 “Fiscal Year 2016 Emergency Management Performance Grant Program,” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114436 79 “Fiscal Year 2016 Port Security Grant Program (PSGP) (Notice of Funding Opportunity),” FEMA, 2016.https://www.fema.gov/media-library/assets/documents/114444 80 “Fiscal Year 2016 Transit Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016. https://www.fema.gov/media-library/assets/documents/114446 81 “Fiscal Year 2016 Tribal Homeland Security Grant Program (Notice of Funding Opportunity),” FEMA, 2016. https://www.fema.gov/media-library/assets/documents/114448
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then passed down to these local entities. For those grants that are first awarded to the state (SAA) and then passed down to local sub-grantees, there are often pass-through requirements that have been established by the U.S. Department of Homeland Security to ensure that the funding gets to the right place.
1.2.2.2 SUB-GRANTEESThe purpose of this section is to explore how funds within the state of California “trickle down” in order to get to first responders and other homeland security end users. The California Emergency Management Agency is organized in such a way that enables the state DHS to interact primarily with regions.
Cal EOS has three administrative regions that are responsible for coordinating information and resources within that region and providing efficient local response. The three administration regions include the Inland Region (located in Sacramento), Coastal Region (located in Oakland), and Southern Region (located in Los Alamitos). The regions are segmented into three groups of counties.
Inland Region counties include: Siskiyou; Modoc; Trinity; Shasta; Lassen; Tehama; Glenn; Butte; Plumas; Colusa; Sutter; Yuba; Sierra; Nevada; Placer; El Dorado; Yolo; Sacramento; Amador; Alpine; Calaveras; Stanislaus; Tuolumne; San Joaquin; Merced; Mariposa; Madera; Fresno; Kings; Tulare; and Kern.82 Coastal Region counties include: Del Norte; Humboldt; Medocino; Lake; Sonoma; Napa; Solano; Marin; Contra Costa; Alameda; San Mateo; Santa Cruz; Santa Clara; San Francisco; San Benito; and Monterey.83 Southern Region counties include: San Luis Obispo; Santa Barbara; Ventura; Los Angeles; Orange; San Diego; Imperial; Riverside; San Bernardino; Inyo; and Mono.84
California Emergency Management Agency (Cal OES)Inland Region
Regional Administrator Eric Lamoureux (916) [email protected]
Deputy Regional Administrator
Ken Bobinski (916) [email protected]
Deputy Regional Administrator
Ron Quigley (916) [email protected]
82 “Cal OES Contacts,” Cal OES, [n.d.].http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES/Cal-OES-Contacts 83 “Cal OES Contacts,” Cal OES, [n.d.].http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES/Cal-OES-Contacts84 “Cal OES Contacts,” Cal OES, [n.d.].http://www.caloes.ca.gov/Cal-OES-Divisions/About-Cal-OES/Cal-OES-Contacts
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California Emergency Management Agency (Cal OES)
Coastal RegionRegional Administrator Jodi Traversaro (925) 953-1413
Deputy Regional Administrator
Mike Wilson (916) [email protected]
California Emergency Management Agency (Cal OES)Southern Region
Regional Administrator Mona Bontty (562) [email protected]
Deputy Regional Administrator
Douglas Huls (562) [email protected]
In addition to the regions/counties mentioned above, municipalities may also act as sub-grantees for federal homeland security grants. In the state of California, there are 481 incorporated municipalities—459 cities and 22 towns. These municipalities are listed in the table below.
California Municipalities AdelantoAgoura HillsAlamedaAlbanyAlhambraAliso ViejoAlturasAmador cityAmerican CanyonAnaheimAndersonAngels CampAntiochApple ValleyArcadiaArcataArroyo GrandeArtesiaArvinAtascaderoAthertonAtwater
El CentroEl CerritoEl MonteEl SegundoElk GroveEmeryvilleEncinitasEscalonEscondidoEtnaEurekaExeterFairfaxFairfieldFarmersvilleFerndaleFillmoreFirebaughFolsomFontanaFort BraggFort Jones
MalibuMammoth LakesManhattan BeachMantecaMaricopaMarinaMartinezMarysvilleMaywoodMcFarlandMendotaMenifeeMenlo ParkMercedMill ValleyMillbraeMilpitasMission ViejoModestoMonroviaMontagueMontclair
San BernardinoSan BrunoSan CarlosSan ClementeSan DiegoSan DimasSan FernandoSan FranciscoSan GabrielSan JacintoSan JoaquinSan JoseSan Juan BautistaSan Juan CapistranoSan LeandroSan Luis ObispoSan Marcos San MarinoSan MateoSan PabloSan Rafael
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AuburnAvalonAvenalAzusaBakersfieldBaldwin ParkBanningBarstowBeaumontBellBell GardensBellflowerBelmontBelvedereBeniciaBerkeleyBeverly HillsBig Bear LakeBiggsBishopBlue LakeBlytheBradburyBrawleyBreaBrentwoodBrisbaneBueltonBuena ParkBurbankBurligameCalabasasCalexicoCalifornia CityCalimesaCalipatriaCalistogaCamarilloCampbellCanyon LakeCapitolaCarlsbadCarmel-by-the-SeaCarpinteriaCarson Cathedral City CeresCerritosChicoChino
Fortuna Foster CityFountain ValleyFowlerFremontFresnoFullertonGaltGarden GroveGardenaGilroyGlendaleGlendoraGoletaGonzalesGrand TerraceGrass ValleyGreenfieldGridleyGrover BeachGuadalupeGustineHalf Moon BayHanfordHawaiian GardensHawthorneHaywardHealdsburgHemetHerculesHermosa Beach HesperiaHidden HillsHighlandHillsboroughHollisterHoltvilleHughsonHuntington BeachHuntington ParkHuronImperialImperial BeachIndian WellsIndioIndustryInglewoodIone IrvineIrwindale
Monte SerenoMontebelloMontereyMonterey ParkMoorparkMoragaMoreno ValleyMorgan HillMorro BayMount ShastaMountain ViewMurrietaNapaNational CityNeedlesNevada CityNewarkNewmanNewport BeachNorcoNorwalkNovatoOakdaleOaklandOakleyOceansideOjaiOntarioOrangeOrange CoveOrindaOrlandOrovilleOxnardPacific GrovePacificaPalm DesertPalm SpringsPalmdalePalo AltoPalos Verdes EstatesParadiseParamountParlierPasadenaPaso RoblesPattersonPerrisPetaluma
San RamonSand CitySangerSanta AnaSanta BarbaraSanta ClaraSanta ClaritaSanta CruzSanta Fe SpringsSanta Maria Santa MonicaSanta PaulaSanta RosaSanteeSaratogaSausalitoScotts ValleySeal BeachSeasideSebastopolSelmaShafterShasta LakeSierra MadreSignal HillSimi ValleySolana BeachSoledadSolvangSonomaSonoraSouth El MonteSouth GateSouth Lake TahoeSouth Pasadena South San Francisco St. HelenaStantonStocktonSuisun CitySunnyvaleSusanvilleSutter CreekTaftTehachapiTehamaTemeculaTemple CityThousand Oaks
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Chino HillsChowchillaChula VistaCitrus HeightsClaremontClaytonClearlakeCloverdaleClovisCoachellaCoalingaColfaxColmaColtonColusaCommerceComptonConcordCorcoranCorningCoronaCoronadoCorte MaderaCosta MesaCotatiCovinaCrescent CityCudahyCulver CityCupertinoCypressDaly CityDana PointDanvilleDavisDel MarDel Rey OaksDelano Desert Hot SpringsDiamong BarDinubaDixonDorrisDos PalosDowneyDuarteDublinDunsmuirEast Palo Alto
IsletonJacksonKermanKing CityKingsburgLa Canada FlintridgeLa HabraLa Habra HeightsLa MesaLa MiradaLa PalmaLa PuenteLa quintaLa VerneLafayetteLaguna BeachLaguna HillsLaguna NiguelLaguna WoodsLake ElsinoreLake ForestLakeportLakewoodLancasterLarkspurLathropLawndaleLemon GroveLemooreLincolnLindsayLive OakLivermoreLivingstonLodiLoma LindaLomitaLompocLong BeachLoomisLos AlamitosLos AltosLos Altos HillsLos AngelesLos BanosLos GatosLoyaltonLynwoodMadera
Pico RiveraPiedmontPinolePismo BeachPittsburgPlacentiaPlacervillePleasant HillPleasantonPlymouthPoint ArenaPomonaPort HuenemePortervillePortolaPortola ValleyPowayRanchos CordovaRancho CucamongaRancho MirageRancho Palos VerdesRancho Santa MargaritaRed BluffReddingRedlandsRedondo BeachRedwood CityReedleyRialtoRichmondRidgecrestRio DellRio VistaRipon RiverbankRiversideRocklinRohnert ParkRolling HillsRolling Hills EstatesRosemeadRosevilleRossSacramentoSalinasSan Anselmo
TiburonTorranceTracy TrinidadTruckeeTulareTulelakeTurlockTustinTwentynine PalmsUkiahUnion CityUplandVacavilleVallejoVenturaVernonVictorvilleVilla ParkVisaliaVistaWalnutWalnut CreekWasco WaterfordWatsonvilleWeed West CovinaWest HollywoodWest SacramentoWestlake VillageWestminsterWestmorelandWheatlandWhittierWildomarWilliamsWillitsWillowsWindsorWintersWoodlakeWoodlandWoodsideYorba LindaYountvilleYrekaYuba CityYucaipaYucca Valley
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EastvaleEl Cajon
Source: http://en.wikipedia.org/wiki/List_of_municipalities_in_California
1.3 PROCUREMENT INFORMATION
This section highlights California’s process for procuring homeland security-related goods and services.
1.3.1 AGENCIES RESPONSIBLE FOR HOMELAND SECURITY PROCUREMENT
There are two state agencies that work collectively to procure items for first responders and homeland security end users within the state of California. The overarching procurement authority within the state is the State of California Department of General Services, Procurement Division. This division communicates and works cooperatively with the California Emergency Management Agency’s Office of Administrative Services, Procurement and Logistical Services Branch. The Cal EOS Procurement and Logistical Services Branch supports the Cal EOS by carrying out activities affiliated with: Cal cards; contracting; COOP and COG (Administration Division); Copy Service Center; courier services; small business programs and services; facility leasing and space management; facilities management; fleet management; greening of Cal EOS; logistics; property control; procurement; records and forms management and file room; shipping and receiving; and supply stock.85 The California Department of General Services, Procurement Division is the central purchasing authority for the state of California and all state departments, agencies, institutions, community colleges, and other educational institutions and boards.86
Though the DGS Procurement Division is the central purchasing agent for the state and all associated agencies, vendors are still encouraged to market their products to the various state agencies. In addition, many state agencies—including the California Emergency Management Agency—have delegated purchasing authority. In other words, the Cal EMA can procure some goods and services (up to a certain dollar amount) and the agency also influences which goods and services are procured by the broader DGS Procurement Division.
85 “Procurement and Logistical Services,” Cal EOS, [n.d.].http://www.caloes.ca.gov/cal-oes-divisions/disaster-logistics/procurement-logistical-services 86 “Procurement Division,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/home.aspx
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The Cal EMA can purchase non-IT goods and services up to $50,000 and the agency can purchase IT equipment up to $500,000. Ginni King is the purchasing authority contact person within the California Emergency Management Agency.87 Procurements that exceed the $50,000 (for non-IT related goods & services) and/or $500,000 (for IT-related goods & services) limitations would likely be handled by the DGS Procurement Division.
1.3.2 HOW TO DO BUSINESS WITH THE STATE OF CALIFORNIA
In order to provide goods and services to DHS end users and first responders within the state of California, potential vendors must first register their business within the state’s eProcurement system. This system enables state agencies to organize, automate and manage purchasing processes through a web-based platform. The eProcurement system allows suppliers to easily respond to solicitations by enabling them to upload bids or proposals. Vendors can “track acquisition progress, participate in pre-bid events, and access contract award and other acquisition-related information through one web portal.”88 To register for eProcurement, please visit the following website:
http://www.dgs.ca.gov/pd/Programs/eprocure.aspx
Once a vendor has registered with the eProcurement system, they can then engage in the small business (SB) or disabled veteran business enterprise (DVBE) certification programs. A small business is eligible for this program if it is independently owned and operated, headquartered in California, and if the business owners live in California. An eligible small business would need to have 100 or fewer employees and the establishment would need to have “an average annual gross receipts of $14 million or less over the previous 3 tax years.”89 A manufacturer that employs 100 people (or less) would also qualify. The Governor’s Executive Order S-02-06 “requires state agencies to award at least 25% of their annual contracting dollars to certified SBs [small businesses].”90 The state can also provide a 5% bid preference to certified small businesses. It is advantageous for small business vendors to become certified small businesses within the state of California because these
87 “Purchasing Authority,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Programs/Delegated.aspx 88 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf 89 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf90 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf
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certified businesses are added to the DGS’ database, which is used by state agencies to locate small business vendors.91
In order to view state contracting opportunities, vendors are encouraged to use the California State Contracts Register (CSCR)—a central resource that provides information on contracting opportunities for construction awards over $5,000, commodity contracts over $50,000, and IT related contracts over $100,000. Vendors may also become California Multiple Award Schedules contractors. By becoming a CMAS contractor, state and local government agencies can procure goods and services by exploring the CMAS database. The “California Multiple Awards Schedules (CMAS) competitively assesses contracts for products and services and lets state and local governmental agencies streamline their purchasing.”92 Agencies can compare factors such as products, services, and price and then from there the agency can place a direct order with the vendor.93
Finally, in order to do business with state agencies within California, it is important that vendors market their products/services to the state agencies that may need them. It is generally worthwhile to direct marketing efforts at state agencies that have the power to procure goods and services. The California Emergency Management Agency has delegated purchasing authority, meaning that this state agency can procure products and services for their end users.94 95
1.3.3 PROCUREMENT & BIDDING PROCESS
Departments that have been granted purchasing authority (such as the Cal EMA) are able to conduct competitive procurements for non-IT related goods and services that does not exceed the dollar limitations authorized by the DSG Procurement Division ($50,000 is the upper limit for the procurement of non-IT products/services for the Cal EMA). For the
91 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf92 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/smallbus/Howtodobus110.pdf93 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf94 “How to do Business with California State Government,” California Department of General Services, Procurement Division, [n.d.].http://www.documents.dgs.ca.gov/pd/events/Howtodobusbrochure.pdf95 “Purchasing Authority Management (List of Departments with Purchasing Authority),” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Programs/Delegated.aspx
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procurement of non-IT related products, a competitive solicitation & bid process is often used.
If a department is purchasing a non-IT product that is valued between $5,000--$50,000, advertising is recommended. If a department is purchasing a non-IT product that is valued in excess of $50,000, advertising is required. Departments must advertise solicitations in the California State Contracts Register (CSCR). Solicitations are first published in the CSCR, then contract advertisements can be published afterward. Opportunities to bid must be advertised for “at least ten working days prior to the bid opening date.”96
With regard to the state’s solicitation/bid process, methods used to procure products are sometimes dependent upon the “formality” of the solicitation. A solicitation that involves goods valued at $100,000 or less is considered to be an informal solicitation, whereas a solicitation that involves goods valued at over $100,000 is considered to be a formal solicitation. Informal solicitations may be conducted through the use of Request for Quotations or Invitation for Bids, depending upon the specific case. Formal solicitations generally use Invitation for Bids. An RFQ is the most commonly used written solicitation format and it features the item, quantity, price, and other straightforward procurement information that may be helpful to the agency in making a decision. An IFB is a written procurement method that is used to solicit bids for contracts valued at over $100,000.
Departments are encouraged to seek out small business vendors and in many cases solicitations will include a 5% small business preference. In addition to RFQ and IFB methods, there is also an option that allows departments to solicit California certified small businesses (as well as disabled veteran business enterprise suppliers) and award “purchase documents from $5,000.01 to $249,999.99, provided the department has obtained responsive bids from at least two responsible bidders.”97 A small business must take action in order to become a certified small business within the state of California—they have to go through the process of becoming certified. When an agency exercises this particular option, a solicitation is created and then released only to certified small business or DVBE vendors, limiting the pool of competitors.98
Competition is an important aspect of the procurement process. The degree of competition is often connected to the dollar threshold of the award involved. Departments can purchase
96 “Chapter 4: Competitive Solicitations,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx 97 “Chapter 4: Competitive Solicitations,” California Department of General Services, [n.d.]http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx98 “Chapter 4: Competitive Solicitations,” California Department of General Services, [n.d.]http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx
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non-IT products valued at less than $5,000 if fair and reasonable pricing can be reached without soliciting alternative quotes. For the procurement of goods valued at $5,000--$100,000, departments should receive bids from at least two bidders (if the solicitation is not advertised). If the solicitation was advertised and only one vendor responded, the contract can be awarded to that one bid responder.
Bids are evaluated by state employees who are unbiased and can evaluate bids fairly. Once bids have been submitted, bid evaluation criteria cannot change. The bids are opened in public and then become public documents. The bids are available to the public for review after the formal public bid opening; however during the evaluation period, all evaluation information is confidential. Bids must be kept confidential until the bid opening.99
There are cases where no known competition exists and, in this instance, a non-competitively bid contract may be awarded. NCB contracts may be awarded to vendors in the case of an emergency situation where immediate action is necessary in order to protect the public or provide disaster recovery assistance. An NCB contract may also be awarded if the proposed product is the only product that can effectively meet the state’s needs. Departments looking to award an NCB contract are typically limited to purchase agreements that do not exceed $25,000 per transaction. This $25,000 maximum is also referred to as the NCB contract approval threshold.100
Departments that have purchasing authority are able to solicit a bid from just one source for transactions that are less than $5,000—as long as pricing is deemed to be “fair and reasonable.”101 If fair and reasonable pricing is established and subsequently documented, an NCB justification is not required.102
There are many exceptions, regulations, and nuances associated with the state procurement process. For additional information about California’s procurement policies and procedures, please view the State Contracting Manual (notably Chapter 4 – Competitive Solicitations and Chapter 5 – Non-Competitively bid (NCB) Contracts):
http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx
99 “Chapter 4: Competitive Solicitations,” California Department of General Services, [n.d.]http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx100 “Chapter 5: Non-Competitively Bid Contracts,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx 101 “Chapter 5: Non-Competitively Bid Contracts,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx102 “Chapter 5: Non-Competitively Bid Contracts,” California Department of General Services, [n.d.].http://www.dgs.ca.gov/pd/Resources/publications/SCM2.aspx
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