DATIM Genie SIMS 2.0/3.0 Data Extract User Guide and Data ... · a USG Comprehensive Follow-up assessment each subsequent year to resassess all applicable CEEs. Similiarly, all PEPFAR-supported

DATIM Genie SIMS 2.0/3.0 Data Extract User Guide and Data Dictionary

September 19, 2018

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Table of Contents

Introduction 3

Data Sharing Policy 3

Structure of Genie SIMS 2.0/3.0 Data Extract 3

What Makes a Unique SIMS Assessment 4

WHO: Whose technical assistance or service delivery was assessed? 4

WHAT: What type of assessment was conducted? What tool was used to conduct the assessment? 4

WHERE: Where was the actual location, or name, of the assessment? 5

WHEN: When did the assessment occur? 7

Features of Genie SIMS 2.0/3.0 Data Extract 7

SIMS Data Element Components 7

Data Element Example 7

SIMS Coversheet Data Elements 8

Assessment Date 8

Assessment Period 8

Assessment Point 9

Most Recent Score 9

25/50 Rule 10

How to Extract SIMS 2.0/3.0 Data Extract 10

How to Use Excel to Analyze Data from the Genie SIMS 2.0/3.0 Data Extract 12

Structural Differences between the Genie SIMS 2.0/3.0 Extracts and the SIMS Structured Dataset 14

SIMS 2.0/3.0 Data Extract Data Dictionary 15

SIMS CEE Reference Table 20

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Introduction The Office of Global AIDS Coordinator (S/GAC)and the Interagency Collaborative for Program Improvement (ICPI)

worked to provide the Site Imrpovement through Monitoring System (SIMS) 2.0/3.0 Data Extract in (DATIM) Genie

application.

The Genie 2.0/3.0 Data Extract incorporates the following features:

PEPFAR organizational hierarchy that focuses on only those levels that are relevant to program priorities:

Region, Operating Unit, Country, Prioritization-level SNU (PSNU; as applicable), Community (as

applicable), and Facility (as applicable).

Updated mechanism and partner names to align with most current data available in DATIM.

Unnested Core Essential Elements (CEE) data element components as separate columns (e.g., CEE short

and Set ID).

SIMS Coversheet data elements constructed as columns for easier analysis.

Data Sharing Policy The Genie SIMS 2.0/3.0 Data Extract are for use within the PEPFAR USG community. For additional guidance on

PEPFAR data sharing policies outside of PEPFAR USG community, please see Appendix E: PEPFAR Data Governance

Policy of the Consolidated Guidance on Data Collection & Use in PEPFAR (September 2017).

Structure of Genie SIMS 2.0/3.0 Data Extract The PEPFAR PRIME Systems team, in collaboration with the ICPI DAQ and ICPI SIMS Cluster Datastream, pull the

SIMS 2.0-3.0 data1 from DATIM into the PEPFAR Data Hub (PDH). The SIMS 2.0 – 3.0 datat is uploaded by PEPFAR

Implementing Agencies into DATIM twice quarterly. The SIMS 2.0 – 3.0 data includes CEE Score-level rows whch

show what was or could have been assessed for each assessment imported into DATIM from agency headquarters

systems. CEEs that were assessed will have a score value of 1 through 4, which exist on an ordinal scale2

(CEE_SCORE_VALUE):

1 = Red: Needs Urgent Remediation []

2 = Yellow: Needs Improvement []

3 = Light Green: Meets Expectations []

4 = Dark Green: Surpasses Expectations []

Any CEEs that could have been assessed, but were not applicable for the particular site or mechanism, have final

scores of 0 for ‘not applicable’ (N/A), which is colored Gray in SIMS tools [].

1 Datasets contain only SIMS 2.0-3.0 data. Previous SIMS 1.0 data may be incorporated to future versions with careful

thought to address the major changes to the SIMS tools that occurred between SIMS 1.0 and 2.0. SIMS 1.0 data can be extracted using the Data Genie. 2 SIMS scores represent and should be treated as ordinal variables. The scores, or categories, can be ranked low to high (red,

yellow, light green, dark green), but the difference between the score values is not measurable or the same within a CEE or across the CEEs.

https://www.pepfar.net/OGAC-HQ/OGAC/eaa/Shared%20Documents/2017%20Expenditure%20Analysis/EA17%20Guidance%20and%20Additional%20Documents/Consolidated%20Reporting%20Guidance%20(27%20Sep%202017).pdf#search=Consolidated%20Reporting%20Guidance

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What Makes a Unique SIMS Assessment Core Essential Elements (CEE) scores are associated with an individual assessment that either USG or IPs

conducted at a particular point and time for a specified mechanism. Agency-field teams assign each assessment a

unique identifier on the assessment tool’s accompanying coversheet (CS_ASMT_ID) that can identify unique

assessments.

To distinguish further or to group assessments that have a shared relationship, it is helpful to understand which

additional fields (data elements) make a specific assessment (or CEE score) unique:

WHO: Mechanism / Implementing Partner (whose technical assistance or service delivery was assessed?)

WHAT: Assessment Type (what type of assessments was conducted? initial, comprehensive or focused

follow-up?)

Tool Type (what tool was used to conduct the assessment? facility, community or above site?)

WHERE: Assessment Point (where was the actual location, or name, of the assessment point?)

WHEN: Assessment Date (when did the assessment occur?)

WHO: Whose technical assistance or service delivery was assessed?

SIMS provides a snapshot of PEPFAR-supported program quality at the point of service delivery, as well as an

assessment of the quality of technical support provided by PEPFAR supported entities that guide service delivery.

The current SIMS Implementation Guidance requires that “all active mechanisms across all implementing agencies

that support delivery at the site (facility or community, be they classified as “direct service delivery” (DSD) or

“technical assistance” (TA)) or that support entities that guide and support service delivery must receive at least

an initial SIMS assessment over the life of the mechanism” (See SIMS Implementation Guide for more

information).

WHAT: What type of assessment was conducted? What tool was used to conduct the assessment?

How to Distinguish Assessment Types

SIMS assessments use a quality assurance methodology that assesses performance against sets of quality

standards to identify issues or areas to improve through remediation. Currently, all PEPFAR-supported sites must

receive an Initial assessment during the life of a mechanism’s funding agreement (e.g., contract, cooperative

agreement, grant). As per SIMS 3.0, all facility and community sites designated as ‘high volume’ must then receive

a USG Comprehensive Follow-up assessment each subsequent year to resassess all applicable CEEs. Similiarly, all

PEPFAR-supported national and sub-national units or other entities that support and guide service delivery (i.e.,

each above-site entity) must receive a USG Comprehensive Follow-Up assessment annually.

For any Initial or USG Comprehensive Follow-up facility or community-level assessment that scores red on 25% or

more of all scored CEEs or both yellow and red on 50% or more of all scored CEEs, USG staff from the agency

overseeing the IP must conducted a USG Focused Follow-up assessment to rescore the yellow and red CEEs

within six (6) months of the assessment.3 This threshold is referred to as the “25/50 Rule.”4 Regardless of whether

3 Above-Site Assessments do not need USG Focused Follow-up assessments for those not meeting the 25/50 Rule criteria

because IPs are expected to follow-up on remediation plans within six-months of the assessment and these entities will be reassessed by USG staff each year.

https://www.pepfar.net/Project-Pages/collab-39/Shared%20Documents/SIMS%202.0/SIMS%20Implementation%20Guide/SIMS_Implementation_Guide_v1%200%20Dec%2018%202015.pdf

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an assessment’s CEEs met, or passed the 25/50 Rule, IPs are expected to address all PEPFAR-funded CEEs scored

yellow or red in the quarter following the yellow or red score. These yellow or red scoring CEEs are expected to be

reassessed by the IP within six (6) months of the previous assessment the the rescore should be report to the

agency activity manager and submitted into agency systems as an IP Focused Follow-up assessment.

Given that yellow and red scoring CEEs are expected to be reassessed to assure and document that quality

improvements have been made by IPs to meet PEPFAR’s standards for delivering service and providing technical

support, multiple assessments can be conducted to the same site, or location, and to the same mechanism at

different points in time. These sequence of assessments to the same site and mechanism are distinguished by

their Assessment Type (Initial, USG Comprehensive Follow-up, USG Focused Follow-up, IP Focused Follow up),

which is designated by agency field staff on the SIMS Coversheet (CS_ASMT_TYPE or

CS_ASMT_TYPE_DESCRIPTION).

How to Distinguish Tool Types

There are three different SIMS tools used to conduct an assessment (Facility, Community, and Above Site) that are

defined by the location and type of services offered at the assessment point:

A. Facility Assessments: A facility is a PEPFAR-supported institution that provides service delivery at a

defined location. Examples of facilities include clinics, hospitals, laboratories, and other ‘brick and mortar’

structures where services are provided.

B. Community Assessments: There are 3 types of assessment points were community assessments are

conducted:

1) Organizational Assessment Point (OAP)

2) Organization Assessment Point that also offers direct service delivery (OAP+)

3) Service Delivery Point-1 (SDP1)

NOTE: SDP2’s are locations where services are provided but no records are kept. SDP2 locations

are not assessed.

C. Above-Site Assessments (or Above-Service Delivery): An above-site entity is a PEPFAR-supported

institution that guides and supports service delivery. A PEPFAR-supported institution can either be

PEPFAR-funded OR a recipient of PEPFAR-funded technical assistance. Its function is to execute system

strengthening and/or nonservice-delivery functions considered essential to the successful implementation

of HIV prevention, care and treatment programs. The Above-site SIMS assessment tool and associated

CEEs are designed to be assessed at institutions at the national or subnational level.

WHERE: Where was the actual location, or name, of the assessment?

How to Distinguish the Assessment Point from the Org Unit

Org Unit refers to the specific geographical area or facility site within PEPFAR’s organizational hierarchy where

data is associated. Assessment Point refers to the actual location where the SIMS assessment occurred.

4 The 25/50 Rule is defined as: Either ≥ 25% Red CEEs or ≥ 50% Red and Yellow CEEs for a single assessment needs a USG staff

from the agency overseeing the IP to reassess and rescore the site within six (6) months. For any PEPFAR-funded CEEs scoring yellow or red on an initial assessment, the IP should conduct a rescore within six (6) months of the initial score and report the result to the agency activity manager.

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For facility-level assessments, the Assessment Point and the Org Unit are identical (i.e., facility assessments occur

at the facility org unit as listed in PEPFAR’s organizational hierarchy). For Community5 and Above-Site

assessments, however, PEPFAR’s organizational hierarchy does not manage the actual location of these

assessments’ sites. Agency field teams instead associate these assessments with the lowest Org Unit possible and

separately provide the name of the Assessment Point, or location of where the assessment occurred.

Figure 1: Diagram of How SIMS Assessment Points are Associated within the PEPFAR Organizational Hierarchy

Community assessments will be associated within the Org Unit or SNU that serves as the OU’s “community”.

Above-Site assessments can be associated at the OU’s Org Unit or at lower SNU levels to align with the Org Unit

that represents the programmatic reach of the subnational entity. The exact name of the point where the

Community or Above-Site assessment occurred is captured as a SIMS Coversheet data element. Depending on the

type of site, the name is entered as:

CS_ABOVESITE_ASST_PNT_NAME

CS_COMMUNITY_ASMT_PT_OAP_NAME

CS_COMMUNITY_ASMT_PT_SDP_NAME

Therefore, multiple SIMS assessments can be associated with the same Org Unit, but will have actually taken

place at separate Assessment Points or locations. To support identifying and analyzing different Assessment

Points – regardless of the SIMS tool type used – the SIMS 2.0/3.0 Data Extract has calculated a new field to

combine the Assessment Point names into a single column (ASMT_PNT) (see Calculated Fields: Assessment Point

for more information).

5 Community assessments take place at either the Organization Assessment Point (OAP), Organization Assessment Point-Plus

(OAP+), or the Service Delivery Point (SDP). For additional information see the SIMS Implementation Guide.

https://www.pepfar.net/Project-Pages/collab-39/Shared%20Documents/SIMS%202.0/SIMS%20Implementation%20Guide/SIMS_Implementation_Guide_v1%200%20Dec%2018%202015.pdf

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Figure 2: Table Comparing Assessment Points for Each Tool Type

WHEN: When did the assessment occur?

Agency field teams enter the actual date of the SIMS assessment in the Coversheet. The Assessment Date is a

separate data element (CS_ASMT_DATE) than what is imported into DATIM as the “Period” field. As described in

the Where section above, multiple SIMS assessments can be associated with the same Org Unit, but have taken

place at a distinct locations. Since DATIM requires unique assessments to have distinct values in either of its

Period, Org Unit, or MechanismID fields – agency headquarters systems need to manipulate the Period field for

any Community or Above-Site assessments that occurred on the same date for the same mechanism within the

same Org Unit. This manipulation is required in order to accommodate having multiple records associated at the

correct Org Unit level within DATIM.6

Due to data entry issues and earlier systems-related import methods, some assessments may not have a value

entered in the CS_ASMT_DATE fields. In these instances, the imported Period field can be used to provide a proxy

assessment date. To ensure an assessment date is available for analyses, the SIMS 2.0/3.0 Data Extract has

calculated a new field to identify the Assessment Date in a single column (ASMT_DATE) (see Calculated Fields:

Assessment Date for more information).

Features of Genie SIMS 2.0/3.0 Data Extract

SIMS Data Element Components The SIMS 2.0/3.0 Data extract splits the CEE data element components into separate columns and references the

SIMS Tools’ current naming convention and numbering for Sets and CEEs. See example depicted below and the

CEE Reference Table for the complete list of the CEE components mapped to their complete CEE ID and names

used in the SIMS Tools.

Data Element Example

6 The Period field that is included in the SIMS data extracted using the Data Genie can be used in combination with the Org

Unit ID and Mechanism UID fields to identify unique assessments. Users should take note that the Coversheet data element represents the actual assessment date and use of the Period field as the ‘date of the assessment’ is not recommended for Community and Above-Site assessment analyses.

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Data Element Types: F = Facility Tool, C = Community Tool, A = Above-Site Tool, CS = Coversheet. Unlike

the SIMS Genie Extract, the SIMS Structure Datasets does not include the separate Coversheet data

elements because these fields have been transformed into columns (See Coversheet Data Elements

section).7

Set #: Number used to identify the Set and its sequence within each tool’s data elements. Set #’s can

represent the Set ID, but in some instances represents part of the Set ID (e.g. Facility Tool has Set 1A and

Set 1B, which are both use the same # “F_01”.)

CEE #: Number used to identify the CEE and its sequence within the Set.

CEE Short Name: An abbreviated name given to each CEE to help identify it.

Value Type: A code word or abbreviation to identify the type of value for the specific data element.

Unlike the SIMS Genie Extract, the SIMS Structure Datasets currently contain only the value of the CEE’s

final score; therefore, all data elements included in the dataset end with “_SCORE”.8

SIMS Coversheet Data Elements In order for agency headquarters systems to be able to import SIMS data into DATIM, all of the Coversheet data

for each assessment is transformed into separate rows and assigned its own unique data element. The Coversheet

data contains important attributes of an assessment used to distinguish assessments and which are important for

analysis of SIMS data (e.g., Assessment ID, Assessment Date, Assessment Type, Assessment Point Names). The

SIMS 2.0/3.0 Data Extract transforms the Coversheet data elements into columns associated with the assessments

and their CEE score values to be more readily available for analysis.

Assessment Date

This calculated field pulls the most accurate, or best known, assessment date for each assessment into a single

column. The field first pulls the assessment date from the SIMS Coversheet data element (CS_ASMT_DATE),

whenever available, or will use DATIM’s Period field as a proxy if the coversheet is null.

ASMT_DATE: Calculation’s Logic

1) If CS_ASMT_DATE is not NULL, then ASMT_DATE = CS_ASMT_DATE

2) If CS_ASMT_DATE is NULL, then ASMT_DATE = DATIM’s Period field

Assessment Period

This calculated field references the calculated Assessment Date (ASMT_DATE) field and converts the data into the

fiscal year and quarter format (YYYY-Q#).

7 The Data Genie extracts additional SIMS data elements, including all of the Coversheet data elements.

8 The Data Genie extracts additional SIMS data elements, including CEE subquestions and checkbox responses.

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ASMT_PERIOD: Calculation’s Logic

1) Converts ASMT_DATE into USG fiscal year and quarter format (YYYY-Q#)

Assessment Point

This calculated field combines the actual Assessment Point names into a single column to support distinguishing

which Community and Above-Site locations where assessed when multiple assessments been conducted within

the same Org Unit.

ASMT_PNT: Calculation’s Logic

1) If Facility, then Assessment Point = Org Unit Name9 2) If Above Site, then Assessment Point = Org Unit Name and Above Site Assessment Point Name 3) If Community and OAP or OAP+, then Assessment Point = Org Unit Name and Community Assessment

Point OAP Name 4) If Community and SDP1, then Assessment Point = Org Unit Name and Community Assessment Point OAP

Name10 and Community Assessment Point SDP1 Name

Most Recent Score

Two calculated fields are available to identify and analyze the most recent score available for a CEE when multiple

scores have been given at the site level OR site-by-IM level. Depending on the type of analysis being conducted,

users can make use of one of these fields as a filter to deduplicate CEE scores.

Duplicative CEE scores are expected since all active mechanisms and PEPFAR-supported sites are required to have

at least an Initial assessment during the funding agreement and, in most cases, at least one follow-up assessment

will occur to reassess any CEEs that score red or yellow.

Sites may receive multiple assessments overtime

All high-volume sites and above-site entities should then receive Comprehensive Follow-up assessments each

subsequent year. For any Initial or Comprehensive Follow-up assessment at the facility or community level, which

does not pass the “25/50 Rule” (i.e., CEEs score more than 25% red or 50% red/yellow), USG are required to

conduct a Focused Follow-up assessment to reassess the red and yellow-scoring CEEs within six months of the

previous assessment. Following the USG assessments, implementing partners (IP) should conduct a Focused

Follow-up to reassess any red and yellow-scoring CEEs within six months of the previous assessment and submit

the new scores and documentation of improvements to their USG funding agency.

Sites with multiple mechanisms receive separate assessments

When more than one mechanism supports the same site, each mechanism should receive its own assessment;

these assessments, however, can be conducted at the same time or during the same ‘visit’ to the site (i.e.,

separate Coversheets and Sets of CEEs should be scored, as applicable, for each mechanism).

9 Not all facility assessments are associated at an OU’s designated ‘facility’ level in PEPFAR’s organizational hierarchy. The

assessment point for facility assessments should be its assigned org unit, regardless of it being the designated facility level. 10

Not all SDPs have a unique name; including the SDP’s associated OAP name helps distinguish SDPs from others.

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25/50 Rule

Either ≥ 25% Red CEEs or ≥ 50% Red and Yellow CEEs for a single assessment needs a USG staff from the agency

overseeing the IP to reassess and rescore the site within six (6) months. For any PEPFAR-funded CEEs scoring

yellow or red on an initial assessment, the IP should conduct a rescore within six (6) months of the initial score

and report the result to the agency activity manager.

The “25/50 Rule” is only applicable for initial and comprehensive assessments where all applicable CEEs are

scored. In addition, Above-site assessments are not included because USG staff are expected to reassess the

above-site entities during their required annual comprehensive assessments.

How to Extract SIMS 2.0/3.0 Data Extract 1. Login to https://datim.org

2. Select ‘Genie’ app from the list of available apps.

3. Select the desired report in the drop down. Showing the ‘SIMS 2.0/3.0 Data Extract’ option

4. Select the Operating Unit(s) of choice from the organizational hierarchy tree.

5. Click on the ‘Run Report’ option after refining your search results by the following (if applicable): SNU1,

PSNU, Funding Agency, Mechanisms, Indicator, and Disaggregate filters.

https://datim.org/

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6. Users have the option to extract the data returned by selecting the ‘Export All as XLSX’ option to

download the spreadsheet output of all the rows returned regardless of what is displayed on the Genie

main table.

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How to Use Excel to Analyze Data from the Genie SIMS 2.0/3.0 Data Extract

When using Excel, users should import the data using Excel’s built-in text import functionality to prevent data

from importing incorrectly. This can be done by following these steps:

1. Open a blank Excel workbook

2. Select the Data tab in the top ribbon

3. Select ‘From Text’ in the Get External Data section of the Data tab

4. In the window that opens, navigate to select the SIMS 2.0/3.0 Data Extract you want to use.

5. In the Text Import Wizard window, select ‘Delimited’ and ‘My data has headers’, then click ‘Next’.

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6. In the next window (Step 2 of 3) select ‘Tab’ in the list of available Delimiter options and click ‘Next’.

7. In the final window of the Text Import Wizard (Step 3 of 3), select ‘General’ as the Column data format

and click, ‘Finish’.

Note: Unlike the SIMS Structured Dataset, there are no columns that have specific formats that may be

misread and formatted by Excel at this time. The ASMT_DATE and CS_ASMT_DATE fields will need to be

formatted after importing to display the number as a date (e.g., Short Date).

8. Click ‘OK’ to import your data into the existing worksheet, or specific location you select.

For additional guidance on how to correctly filter data within the Genie SIMS 2.0/3.0 Data Extract, submit a

DATIM Support ticket here and select the issue top of “Data Genie” for help with Genie or “MER/SIMS Content

Questions” if it is more SIMS data-content related.

https://datim.zendesk.com/hc/en-us/requests/

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Structural Differences between the Genie SIMS 2.0/3.0 Extracts and the SIMS

Structured Dataset

In addition to the Genie Extracts, PRIME also develops the SIMS Structured Dataset (SSD) on a quarterly basis. The

differences between the two datasets are outlined below.

Genie 2.0/3.0 Extracts SSD

Location Genie App in DATIM Panorama (downloadable file)

Update frequency Twice-quarterly Twice-quarterly

CEE Components included All SCORE only

Cross-tablulation with MER None Includes MER columns to indicate which CEEs are relevant to which MER indicators

Programmatic use Use the Genie 2.0/30 Extracts when you want to analyze other SIMS CEE components beyond SCORES (since all CEE components are included in the Genie Extracts). For example, if you want to see the responses to a specific question (including check box responses) within a CEE to determine why that CEE was received a SCORE of red or Yellow. Granular information such as this can help in planning improvement activities at the site level i.e. what specifically needs to improve to change from a red or yellow to a green.

Use the SIMS Structured Datasets when you want to do the following: (1) Focus your analysis on SIMS SCORES (be it by SNU, IP, site, type of assessment etc). The SSD does not include other CEE components outside of SCORE. (2) Easily triangulate against MER data.

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SIMS 2.0/3.0 Data Extract Data Dictionary Column Name Column Description Data Type Comments

ID Uniquely assigned row for the Genie repot

Integer Does not match a UID or id field from other sources

dataElementUID 11-digit alphanumeric string uniquely identfying each SIMS data element name.

Character (28)

dataElementName SIMS data element Character (250)

categoryOptionComboUID 11-digit alphanumeric Character uniquely identfying each SIMS category option combo.

Character (28)

categoryOptionComboName Name of category option combo name. Character (50)

Period 8-digit numeric key which indicate the 4 digit year, 2 digit month and 2 digit date

Character (8)

orgUnit 11-digit alphanumeric Organization Unit identifier pertaining to the location for which data is reported.

Character (11) Identifies the actual location of the SIMS assessment – particularly for Community and Above-site assessments.

orgUnitName Refers to the specific geographical area or facility site within PEPFAR’s organizational hierarchy where data is associated.

Character (50) Identifies the actual location of the SIMS assessment – particularly for Community and Above-site assessments.

attributeOptionCombo 11-digit alphanumeric Character uniquely identifying each SIMS mechanism and Implementing Partner. Also known as mechanism UID

Character(11)

Value Indicates the final score assigned to the CEE that was assessed. This field can contain text, but the ValueInteger and ValueDecimal fields in this table are only numeric

Character (900) 1=Red; 2=Yellow; 3=Light Green; 4=Dark Green To understand what criteria was used to determine the CEE score value, refer to the SIMS Tools

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Column Name Column Description Data Type Comments

UIDlevel1 11-digit alphanumeric Character for the Global-levl Org

Character (11)

orgLevel1Name Identifies the World/Global level Org Character (50)

UIDlevel2 11-digit alphanumeric Character uniquely identifying each Region.

Character (11)

orgLevel2Name World Region within which an OU sits. Also known as orgLevel2Name.

Character (50)

UIDlevel3 11-digit alphanumeric Character uniquely identifying each Country.

Character (11)

orgLevel3Name Operating Unit level within which an OU sits. Also known as orgLevel3Name.

Character (50)

UIDlevel4 11-digit alphanumeric Character uniquely identifying each SNU1.

Character (11)

Orglevel4Name The name of the subnational unit (SBU1) immediately below the OU. For _MIL data, the SNU1 will be listed as _Military[OperatingUnit]. Also known as orgLevel4Name.

Character (50)

UIDlevel5 11-digit alphanumeric Character uniquely identifying each level 5.

Character (11)

orgLevel5Name Org Level 5, 1 below SNU for most OUs Character (50)


Character (11)

orgLevel6Name Org Level 6, 2 below SNU for most OUs. Character (50)

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Character (11)



Character (11)



Character (11)

orgLevel9Name Org Level 9, 5 below SNU for most OUs Character (50)

Mechanism Concatenates the mechanism code plus the mechanism name

Character (300)

ValueInteger Integer form of the “value” field that does not allow any text. Indicates the final score assigned to the CEE that was assessed

Integer 1=Red; 2=Yellow; 3=Light Green; 4=Dark Green To understand what criteria was used to determine the CEE score value, refer to the SIMS Masters Tools

Name Character (300)

code 5-digit code representing the mechanism

Character (5)

OperatingUnit Name of the Operating Unit pertaining to the location for which data is reported. Also known as orgLevel3Name in DATIM.

Character (32)

FiscalYear 4-digit Fiscal Year for the mechanism Character (4)

PlanningReportingCycle Year for which use of the mechanism is planned and approved

Character (10)

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HQMechanismID 5-digit code representing the mechanism

Character (10)

LegacyMechanismID Not always populated but will show backwards traceability if there is an older mechanism ID

Character (10)

ImplementingMechanismName Name of the implementing mechanism which collected the data.

Character (250) While MechanismID and MechanismUID often do not change for a single mechanism across its lifetime, the name of the mechanism may change slightly over time.

FundingAgency Name of the PEPFAR funding agency for the mechanism

Character (50)

PrimePartner Name of the organization that is the prime partner for a given mechanism.

Character (200) A Prime Partner can be responsible for multiple implementing mechanisms across multiple organization units.

PrimePartnerID Unique identifer for the Prime Partner. Character (50)

StartDate Valid start date for the mechanism Datetime

EndDate Date when valid period for the mechanism ends

Datetime

SIMSLevel Character (25)

Section Numbered section of the CEE questions Character (25)

Question Question number within the individual section

Character (25)

CEESHORT Abbreviated name for the CEE, included in the SIMS data element naming convention

Character (50)

CEE_TITLE n/a Character (255) Not populated. To be Removed

CEEComponent Code for type of CEE component Character (255)

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CEESubComponent Code for type of CEE subcomponent Character (255)

DATIMStoredBy Audit field for the upload into DATIM Character (50)

DATIMCreated Audit field for the upload into DATIM Datetime

DATIMLastUpdated Audit field for the upload into DATIM Datetime

IsCoversheet Indicates Y/N for coversheet record Character (1)

Dataset_uid Aligns to the dataset from DATIM Character(28)

ValueDecimal Decimal value for the final score assigned to the CEE that was assessed

Decimal (38,2) 1=Red; 2=Yellow; 3=Light Green; 4=Dark Green To understand what criteria was used to determine the CEE score value, refer to the SIMS Tools

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SIMS CEE Reference Table

Definitions

CEE ID: Number used to identify the CEE and its sequence within the Set.

TOOL ID: F = Facility Tool, C = Community Tool, A = Above-Site Tool, CS = Coversheet.

SET ID: Number used to identify the Set and its sequence within each tool’s data elements. Set #’s can represent the Set ID, but in some instances

represents part of the Set ID (e.g. Facility Tool has Set 1A and Set 1B, which are both use the same # “F_01”.)

CEE UID: CEE Unique ID

SET NAME: SET ID and full SET description as listed in the Tools

SET SHORT NAME: An abbreviated name given to each SET to help identify it

CEE NAME: Full CEE description as listed in the Tools

CEE SHORT NAME: An abbreviated name given to each CEE to help identify it

CEE ID TOOL ID

SET ID

CEE UID

SET NAME SET SHORT NAME CEE NAME CEE SHORT NAME

A_01_01 [401] A 01 [401] 01: LABORATORY AND BLOOD TRANSFUSION SUPPORT

LAB Proficiency Testing (PT)/External Quality Assurance (EQA) (National level) [LAB]

PTEQANatl


LAB Laboratory/Point-of-Care Technology (POCT) Quality Improvement (QI) Program (National level) [LAB]

POCTQINatl


LAB Specimen Referrals (National level) [LAB]

SpecRefNatl


LAB Quality Assurance of HIV Testing Services (National level) [LAB]

QAHIVtestNatl


LAB National Blood Transfusion Service Accreditation (National level) [LAB]

NBTSANatl


LAB Proficiency Testing (PT)/External Quality Assurance (EQA) (Sub-national level) [LAB]

PTEQASNU


LAB Laboratory/Point-of-Care Technology (POCT) Quality Improvement (QI) Program (Sub-national level) [LAB]

POCTQISNU


LAB Specimen Referrals (Sub-national level) [LAB]

SpecRefSNU

21

CEE ID TOOL ID

SET ID

CEE UID



LAB Quality Assurance of HIV Testing Services (Sub-national level) [LAB]

QAHIVtestSNU

A_02_01 [410] A 02 [410] 02: HIV PLANNING AND MANAGEMENT - HEALTH

PLAN MGT Management and Planning – strategic planning (health sector) (National level) [PLAN MGT]

MgtStrategyNatl


PLAN MGT Use of data from health economics and finance studies (National level) [PLAN MGT]

EconStudNatl


PLAN MGT Management and Planning – operational planning (health sector) (Sub-national level) [PLAN MGT]

MgtOpsSNU


PLAN MGT Supervision – Health sector (Sub-national level) [PLAN MGT]

SuperHlthSNU


PLAN MGT Data Collection/Review (Sub-national level) [PLAN MGT]

DataCollectSNU


PLAN MGT Referrals (Sub-national level) [PLAN MGT]

ReferSNU


PLAN MGT Use of data from health economics and finance studies (Sub-national level) [PLAN MGT]

EconStudSNU

A_03_01 [420] A 03 [420] 03: HUMAN RESOURCES FOR HEALTH

HRH HRH Staffing (National level) [HRH] HRHStaffNatl


HRH In-Service Training (National level) [HRH]

HRHISTNatl


HRH Pre-Service Education (National level) [HRH]

HRHPSENatl


HRH HRH Regulation (National level) [HRH] HRHRegNatl


HRH Faculty Development (National level) [HRH]

HRHFacDevNatl


HRH HRH Staffing (Sub-national level) [HRH] HRHStaffSNU


HRH Staff Performance Assessment (Sub-national level) [HRH]

HRHAssessSNU


HRH In-Service Training (Sub-national level) [HRH]

HRHISTSNU

22

CEE ID TOOL ID

SET ID

CEE UID


A_04_01 [430] A 04 [430] 04: GUIDELINES AND POLICIES GUIDE National Guidelines for Key Populations (National level) [GUIDE]

KPGuideNatl

A_04_02 [431] A 04 [431] 04: GUIDELINES AND POLICIES GUIDE Key Populations National Quality Norms (National level) [GUIDE]

KPNormNatl

A_04_03 [432] A 04 [432] 04: GUIDELINES AND POLICIES GUIDE Guideline Development (National level) [GUIDE]

GuideDevNatl

A_04_04 [433] A 04 [433] 04: GUIDELINES AND POLICIES GUIDE Guideline Distribution (Sub-national level) [GUIDE]

GuideDistSNU

A_05_01 [440] A 05 [440] 05: OVC/SOCIAL SERVICES PLAN MGT Management and Planning – strategic planning (Social Services) (National level) [PLAN MGT]

MgtStrategyNatl

A_05_02 [441] A 05 [441] 05: OVC/SOCIAL SERVICES SOC OVC In-Service Training - Social Services (National level) [SOC OVC]

SocialISTNatl

A_05_03 [442] A 05 [442] 05: OVC/SOCIAL SERVICES SOC OVC Pre-Service Education – Social Services (National level) [SOC OVC]

SocialPSENatl

A_05_04 [443] A 05 [443] 05: OVC/SOCIAL SERVICES SOC OVC Social Protection/Child Protection Management Information Systems (Sub-national level) [SOC OVC]

OVCInfoSNU

A_05_05 [444] A 05 [444] 05: OVC/SOCIAL SERVICES SOC OVC Management and Planning – operational planning (Social Services) (Sub-national level) [SOC OVC]

MgtOpsSNU

A_05_06 [445] A 05 [445] 05: OVC/SOCIAL SERVICES SOC OVC Supervision – Social Service (Sub-national level) [SOC OVC]

SuperSocialSNU

A_05_07 [441] A 05 [441] 05: OVC/SOCIAL SERVICES SOC OVC In-Service Training - Social Services (Sub-national level) [SOC OVC]

SocialISTSNU

A_06_01 [450] A 06 [450] 06: STRATEGIC INFORMATION: SURVEILLANCE, SURVEYS AND EVALUATION

SI Evaluation – Protocol/SOW stage (National/Sub-national level) [SI]

EvalProt


SI Evaluation – Data collection stage (National/Sub-national level) [SI]

EvalData


SI Surveillance and Survey Data Collection According to National Strategy (National level) [SI]

SSStratNatl

A_06_04 [453] A 06 [453] 06: STRATEGIC INFORMATION: SURVEILLANCE, SURVEYS AND

SI Surveillance and Survey Data Collection According to an Approved Protocol

SSProt

23

CEE ID TOOL ID

SET ID

CEE UID


EVALUATION (National/Sub-national level) [SI]


SI Surveillance and Survey Data Use and Availability (National/Sub-national level) [SI]

SSData

A_07_01 [460] A 07 [460] 07: ADVOCACY AND HEALTH COMMUNICATION

ADVOC HC Advocacy (National level) [ADVOC HC] AdvocacyNatl


ADVOC HC Health Communication (National level) [ADVOC HC]

HealthCommNatl


ADVOC HC Advocacy (Sub-national level) [ADVOC HC]

AdvocacySNU


ADVOC HC Health Communication (Sub-national level) [ADVOC HC]

HealthCommSNU

A_08_01 [470] A 08 [470] 08: PUBLIC-PRIVATE PARTNERSHIPS

PPP Public-Private Partnerships (National level) [PPP]

PPPNatl

A_08_02 [471] A 08 [471] 08: PUBLIC-PRIVATE PARTNERSHIPS

PPP Public-Private Partnerships (Sub-national level) [PPP]

PPPSNU

A_09_01 [480] A 09 [480] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) System (National level) [QM]

QMSysNatl

A_09_02 [481] A 09 [481] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) Consumer Involvement (National level) [QM]

QMConsNatl

A_09_03 [482] A 09 [482] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) Peer Learning (National level) [QM]

QMPeerNatl

A_09_04 [483] A 09 [483] 09: QUALITY MANAGEMENT QM Quality Assurance: VMMC (National level) [QM]

QAMCNatl

A_09_05 [484] A 09 [484] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) System (Sub-national level) [QM]

QMSysSNU

A_09_06 [485] A 09 [485] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) Consumer Involvement (Sub-national level) [QM]

QMConsSNU

A_09_07 [486] A 09 [486] 09: QUALITY MANAGEMENT QM Quality Management/Quality Improvement (QM/QI) Peer Learning

QMPeerSNU

24

CEE ID TOOL ID

SET ID

CEE UID


(Sub-national level) [QM]

A_09_08 [487] A 09 [487] 09: QUALITY MANAGEMENT QM Quality Assurance: VMMC (Sub-national level) [QM]

QAMCSNU

A_10_01 [490] A 10 [490] 10: COMMODITIES SC ARV NATL Supply Chain: ARVs (National level) [SC ARV NATL]

SCARVNatl

A_10_02 [491] A 10 [491] 10: COMMODITIES SC ARV NATL Data Use for ARV Distribution Decision making (National level) [SC ARV NATL]

SCDataNatl

A_10_03 [492] A 10 [492] 10: COMMODITIES SC-ARV NATL Supervision/Monitoring for ARV Supply Chain (National level) [SC-ARV NATL]

SCSuperNatl

A_10_04 [493] A 10 [493] 10: COMMODITIES SC ARV SNU Data Use for ARV Distribution Decision making (Sub-national level) [SC ARV SNU]

SCDataSNU

A_10_05 [494] A 10 [494] 10: COMMODITIES SC ARV SNU Supervision/Monitoring for ARV Supply Chain (Sub-national level) [SC ARV SNU]

SCSuperSNU

A_10_06 [495] A 10 [495] 10: COMMODITIES SC RTK NATL Supply Chain: Rapid Test Kits/Diagnostics (National level) [SC RTK NATL]

SCRTKNatl

A_10_07 [496] A 10 [496] 10: COMMODITIES SC RTK NATL Data Use for RTK Distribution Decision making (National level) [SC RTK NATL]

SCDataNatl

A_10_08 [497] A 10 [497] 10: COMMODITIES SC RTK NATL Supervision/Monitoring for RTK Supply Chain (National level) [SC RTK NATL]

SCSuperNatl

A_10_09 [498] A 10 [498] 10: COMMODITIES SC RTK SNU Data Use for RTK Distribution Decision making (Sub-national level) [SC RTK SNU]

SCDataSNU

A_10_10 [499] A 10 [499] 10: COMMODITIES SC RTK SNU Supervision/Monitoring for RTK Supply Chain (Sub-national level) [SC RTK SNU]

SCSuperSNU

A_10_11 [500] A 10 [500] 10: COMMODITIES SC FN NATL Supply Chain: Food and Nutrition (National level) [SC FN NATL]

SCFoodNatl

A_10_12 [501] A 10 [501] 10: COMMODITIES SC FN NATL Data Use for Food and Nutrition Commodity Distribution Decision making (National level) [SC FN NATL]

SCDataNatl

A_10_13 [502] A 10 [502] 10: COMMODITIES SC FN NATL Supervision/Monitoring for Food and Nutrition Supply Chain (National level) [SC FN NATL]

SCSuperNatl

A_10_14 [503] A 10 [503] 10: COMMODITIES SC FN SNU Data Use for Food and Nutrition SCDataSNU

25

CEE ID TOOL ID

SET ID

CEE UID


Commodity Distribution Decision making (Sub-national level) [SC FN SNU]

A_10_15 [504] A 10 [504] 10: COMMODITIES SC FN SNU Supervision/Monitoring for Food and Nutrition Supply Chain (Sub-national level) [SC FN SNU]

SCSuperSNU

A_10_16 [510] A 10 [510] 10: COMMODITIES MED REG Medicines Regulatory System - Registration (National level) [MED REG]

RegRegistNatl

A_10_17 [511] A 10 [511] 10: COMMODITIES MED REG Medicines Regulatory System – Quality Assurance / Quality Control (National level) [MED REG]

RegQANatl

A_10_18 [512] A 10 [512] 10: COMMODITIES MED REG Medicines Regulatory System – Pharmacovigilance (National level) [MED REG]

RegPharmaNatl

A_11_01 [413] A 11 [413] 11: COMPREHENSIVE SUPPORT PARTNERS

COMP SUPP Supervision – Health sector (Sub-national level) [COMP SUPP]

SuperHlthSNU


COMP SUPP Data Collection/Review (Sub-national level) [COMP SUPP]

DataCollectSNU


COMP SUPP Referrals (Sub-national level) [COMP SUPP]

ReferSNU


COMP SUPP Guideline Distribution (Sub-national level) [COMP SUPP]

GuideDistSNU


COMP SUPP Quality Management/Quality Improvement (QM/QI) System (Sub-national level) [COMP SUPP]

QMSystSNUSNU


COMP SUPP Quality Management/Quality Improvement (QM/QI) Consumer Involvement (Sub-national level) [COMP SUPP]

QMConsSNUSNU


COMP SUPP Quality Management/Quality Improvement (QM/QI) Peer Learning (Sub-national level) [COMP SUPP]

QMPeerSNUSNU

C_01_01 [201] C 01B [201] 01B: Any Populations (As Applicable)

All Populations Beneficiary/Client Rights and Stigma and Discrimination Policies [AP]

BenRts-SD

C_01_02 [202] C 01A [202] 01A: Any Populations (Required)

All Populations Beneficiary/Client Engagement [AP] BenEng

26

CEE ID TOOL ID

SET ID

CEE UID



All Populations Accessible Services [AP] AccServ


All Populations Financial Management [AP] FinMgmt


All Populations Beneficiary/Client Records [AP] Records


All Populations HIV Quality Management/Quality Improvement System [AP]

HIVQMQI


All Populations Assessment and Utilization of Performance Data in Quality Improvement Activities [AP]

PerfData-QI


All Populations Data Quality Assurance [AP] DQA


Any Population Supporting Role of Community-Based Cadres [AP]

ComCadres


Any Population Child Safeguarding [AP] ChSfg


Any Population Risk Reduction Counseling [AP] RskRedCnsl


Any Population Facilitation of Small Group Sessions for HIV Prevention [AP]

FacSmGrpSes


Any Population Small Group Sessions for HIV Prevention [AP]

SmGrpSes


Any Population Reducing Stigma and Discrimination [AP]

RedSD


Any Population Gender Norms [AP] GenNorm


Any Population Standard Guidance for Gender-Based Violence Response in Community Setting [AP]

GuidVioResp


Any Population Gender-Based Violence Referrals in Community Settings [AP]

GBVRef

C_01_19 [219] C 01C [219] 01C: Any Populations (Score at Community Assessment Points Providing or Supporting HTC)

Any Population-HTC

HTC Referrals to HIV Care and Treatment Organization Assessment Point [AP-HTC]

RefHIV-CTx

27

CEE ID TOOL ID

SET ID

CEE UID



Any Population-HTC

HIV Proficiency Testing at the Organization Assessment Point [AP-HTC]

PT-CAP


Any Population-HTC

Supply Chain Reliability (Rapid Test Kits) at the Organization Assessment Point [AP-HTC]

SupChnRTK


Any Population-HTC

HIV Testing Quality Assurance at the Organization Assessment Point [AP-HTC]

HIV-Tst-QA


Any Population-HTC

HTC Safety Measures at the Organization Assessment Point [AP-HTC]

HTC-Sfty


Any Population-HTC

Confidentiality of HIV Testing Services at the Organization Assessment Point [AP-HTC]

Conf-HIV-Tst


Any Population-HTC

Condom Availability at the Service Delivery Point [AP-HTC]

Cond-Avail

C_01_27 [227] C 01D [227] 01D: Any Populations (Score at Community Assessment Points Providing or Supporting POCT)

Any Population-POCT

POC Testing Staff [AP-POCT] POCT-Staff


Any Population-POCT

POCT Supplies, Reagents, and Equipment [AP-POCT]

POCT-SuppReagEquip


Any Population-POCT

POCT Procedures and Policies [AP-POCT]

POCT-ProcPol


Any Population-POCT

POCT Quality Assurance [AP-POCT] POCT-QA


Any Population-POCT

POCT Safety [AP-POCT] POCT-Safey


Any Population-POCT

POCT Referral and Linkages [AP-POCT] POCT-RefLink

28

CEE ID TOOL ID

SET ID

CEE UID



Any Population-HTC

Compliance with National Testing Algorith and Strategy at the Service Delivery Point[AP-HTC]

CompNatlTestAlg-SDP


Any Population-HTC

HIV Testing Quality Assurance at the Service Delivery Point [AP-HTC]

HIV-Tst-QA-SDP


Any Population-HTC

HTC Safety Measures at the Service Delivery Point [AP-HTC]

HTC-Sfty-SDP


Any Population-HTC

Confidentiality of HIV Testing Services at the Service Delivery Point [AP-HTC]

Conf-HIV-Tst-SDP


(blank) Preventing HIV in Youth [AP] PrevYouth

C_02_01 [242] C 02 [242] 02: People Living with HIV PLHIV Adherence Support [PLHIV] AdhSupp

C_02_02 [243] C 02 [243] 02: People Living with HIV PLHIV Partner HIV Testing [PLHIV] PartnerHIVTst

C_02_03 [244] C 02 [244] 02: People Living with HIV PLHIV Service Referral and Linkage System [PLHIV]

SrvcRefLinkSyst

C_02_04 [245] C 02 [245] 02: People Living with HIV PLHIV Community Adult Nutrition Screening & Referral to Clinical Services [PLHIV]

AdltNutrScrRef

C_02_05 [246] C 02 [246] 02: People Living with HIV PLHIV Community Pediatric Nutrition Screening & Referral to Clinical Services [PLHIV]

PedNutrScrRef

C_02_06 [247] C 02 [247] 02: People Living with HIV PLHIV Community-Based Linkage and Retention Support Services [PLHIV]

CommLinkRetSuppServ

C_02_07 [248] C 02 [248] 02: People Living with HIV PLHIV STI Education in Community Settings [PLHIV]

STI-Ed

C_02_08 [226] C 02 [226] 02: People Living with HIV PLHIV Condom Availability [PLHIV] Cond-Avail

C_02_09 [249] C 02 [249] 02: People Living with HIV PLHIV Lubricant Availability [PLHIV] Lubr-Avail

C_02_10 [250] C 02 [250] 02: People Living with HIV PLHIV Family Planning/HIV Integration Service Delivery in Community Settings [PLHIV]

FP-HIV-IntegrServDel

C_03_01 [252] C 03 [252] 03: Orphans and Vulnerable Children

OVC Case Management Services [OVC] CaseMgmtServ


OVC Preventing HIV in Girls [OVC] PrevHIVGirls

29

CEE ID TOOL ID

SET ID

CEE UID



OVC Linkages to HIV Testing [OVC] HIVRefSyst


OVC Child Protection Services [OVC] ChPrtServ


OVC Education Services [OVC] EdServ


OVC Girls Secondary Education Transition [OVC]

GirlsSecEdTrnsn


OVC Economic Strengthening and Social Protection Services [OVC]

EconStgth-SocPrtServ


OVC Early Childhood Development Services [OVC]

ErlyChDevServ


OVC Community Pediatric Nutrition Screening & Referral to Clinical Services [OVC]

PedNutrScrRef


OVC Family Planning/HIV Integration Service Delivery in Community Settings [OVC]


C_04_01 [226] C 04 [226] 04: Key Populations KP Condom Availability [KP] Cond-Avail

C_04_02 [249] C 04 [249] 04: Key Populations KP Lubricant Availability [KP] Lubr-Avail

C_04_03 [261] C 04 [261] 04: Key Populations KP STI Screening and Management Among Key Populations [KP]

STI-ScrnMgmt-KP

C_04_04 [262] C 04 [262] 04: Key Populations KP Monitoring Outreach for Key Populations [KP]

MonOutrch-KP

C_04_05 [263] C 04 [263] 04: Key Populations KP Peer Outreach Management [KP] PeerOutrchMgmt

C_04_06 [250] C 04 [250] 04: Key Populations KP Family Planning/HIV Integration Service Delivery in Community Settings [KP]


C_04_07 [264] C 04 [264] 04: Key Populations KP Service Referral System [KP] ServRefSyst

C_04_08 [265] C 04 [265] 04: Key Populations KP Data Reporting Consistency – KP_PREV [KP]

DataRepConKPPrev

C_05_01 [244] C 05 [244] 05: Other Priority Populations OPP Service Referral and Linkage System [OPP]

SrvcRefLinkSyst

C_05_02 [255] C 05 [255] 05: Other Priority Populations OPP Preventing HIV in Girls [OPP] PrevHIVGirls

C_05_03 [254] C 05 [254] 05: Other Priority Populations OPP Girls Secondary Education Transition [OPP]

GirlsSecEdTrnsn

C_05_04 [248] C 05 [248] 05: Other Priority Populations OPP STI Education in Community Settings STI-Ed

30

CEE ID TOOL ID

SET ID

CEE UID


[OPP]

C_05_05 [250] C 05 [250] 05: Other Priority Populations OPP Family Planning/HIV Integration Service Delivery in Community Settings [OPP]


C_05_06 [226] C 05 [226] 05: Other Priority Populations OPP Condom Availability [OPP] Cond-Avail

F_01_01 [001] F 01A [001] 01A: ALL FACILITIES ALL FACILITIES HIV QM/QI System [ALL FACILITIES] HIVQMQI

F_01_02 [002] F 01A [002] 01A: ALL FACILITIES ALL FACILITIES Performance Data in QI activities [ALL FACILITIES]

PerfData

F_01_03 [003] F 01A [003] 01A: ALL FACILITIES ALL FACILITIES Risk Reduction Counseling and Condom Availability [ALL FACILITIES]

RiskRedCon

F_01_04 [004] F 01A [004] 01A: ALL FACILITIES ALL FACILITIES Patient Rights, Stigma and Discrimination Policies [ALL FACILITIES]

PtRights

F_01_05 [005] F 01A [005] 01A: ALL FACILITIES ALL FACILITIES Support and Assessment of Staff Performance [ALL FACILITIES]

StaffPerf

F_01_06 [006] F 01A [006] 01A: ALL FACILITIES ALL FACILITIES TB Infection Control [ALL FACILITIES] TBInfCon

F_01_07 [007] F 01A [007] 01A: ALL FACILITIES ALL FACILITIES Waste Management [ALL FACILITIES] WasteMan

F_01_08 [008] F 01A [008] 01A: ALL FACILITIES ALL FACILITIES Injection Safety [ALL FACILITIES] InjSafe

F_01_09 [009] F 01A [009] 01A: ALL FACILITIES ALL FACILITIES Data Quality Assurance [ALL FACILITIES] DQA

F_01_10 [010] F 01A [010] 01A: ALL FACILITIES ALL FACILITIES Data Reporting Consistency – TX_NEW-C&T [ALL FACILITIES]

DataRepConTX

F_01_11 [011] F 01A [011] 01A: ALL FACILITIES ALL FACILITIES Data Reporting Consistency – HTC_TST [ALL FACILITIES]

DataRepConHTC

F_01_12 [012] F 01A [012] 01A: ALL FACILITIES ALL FACILITIES Data Reporting Consistency – PMTCT_STAT [ALL FACILITIES]

DataRepConPMTCT

F_01_13 [013] F 01A [013] 01A: ALL FACILITIES ALL FACILITIES Data Reporting Consistency – VMMC_CIRC [ALL FACILITIES]

DataRepConVMMC

F_01_14 [014] F 01B [014] 01B: COMMODITIES MANAGEMENT

ALL FACILITIES-COMM

Supply Chain Management [ALL FACILITIES-COMM]

SuppChain


ALL FACILITIES-COMM

Medication Dispensing [ALL FACILITIES-COMM]

MedDisp


ALL FACILITIES-COMM

Supply Chain Reliability (Adult ARVs) [ALL FACILITIES-COMM]

SupARV


ALL FACILITIES-COMM

Supply Chain Reliability (Cotrimoxazole) [ALL FACILITIES-COMM]

SupCTX


ALL FACILITIES-COMM

Supply Chain Reliability (Pediatric ARVs) [ALL FACILITIES-COMM]

SupPedARV

31

CEE ID TOOL ID

SET ID

CEE UID



ALL FACILITIES-COMM

Supply Chain Reliability (Pediatric Cotrimoxazole) [ALL FACILITIES-COMM]

SupPedCTX


ALL FACILITIES-COMM

Supply Chain Reliability (Rapid Test Kits) [ALL FACILITIES-COMM]

SupRTK

F_02_01 [021] F 02A [021] 02A: CARE AND TREATMENT-GENERAL POPULATION (NON-B+ SITES AND NON-KEY POPS SITE)

C&T-GEN POP Patient/Beneficiary Records [C&T GEN POP]

PtRecords


C&T-GEN POP Patient Tracking-ART Patients [C&T GEN POP]

PtTrkART


C&T-GEN POP Patient Tracking-Pre-ART Patients [C&T GEN POP]

PtTrkpreART


C&T-GEN POP ART Register (paper) [C&T GEN POP] RegP-ART


C&T-GEN POP ART Register (electronic) [C&T GEN POP]

RegE-ART


C&T-GEN POP pre-ART Register (paper) [C&T GEN POP]

RegP-preART


C&T-GEN POP pre-ART Register (electronic) [C&T GEN POP]

RegE-preART


C&T-GEN POP ART Eligibility [C&T GEN POP] ARTElig

32

CEE ID TOOL ID

SET ID

CEE UID



C&T-GEN POP Cotrimoxazole [C&T GEN POP] CTXAdult


C&T-GEN POP Adherence Support [C&T GEN POP] ARTAdh


C&T-GEN POP ART Monitoring [C&T GEN POP] ARTMon


C&T-GEN POP Partner HIV Testing [C&T GEN POP] PartnTest


C&T-GEN POP HIV testing of Children of Adult Patients [C&T GEN POP]

ChildTest


C&T-GEN POP STI Screening and Management-[C&T GEN POP]

STI-Gen


C&T-GEN POP Nutrition Monitoring [C&T GEN POP] NutrAdult


C&T-GEN POP TB Screening (Adult) [C&T GEN POP] TBScreen


C&T-GEN POP Isoniazid Preventive Therapy (IPT) [C&T GEN POP]

IPT

33

CEE ID TOOL ID

SET ID

CEE UID



C&T-GEN POP TB Diagnostic Evaluation Cascade [C&T GEN POP]

TBDxEval


C&T-GEN POP Facility Linkage to Community Services for Adult and Child PLHIV [C&T GEN POP]

FacLink


C&T-GEN POP Systems for Family Planning/HIV Integration [C&T GEN POP]

FPSys


C&T-GEN POP Family Planning/HIV Integration Service Delivery [C&T GEN POP]

FPInteg

F_02_22 [042] F 02B [042] 02B: CARE AND TREATMENT FOR HIV INFECTED CHILDREN

C&T-PEDS Routine HIV Testing for Children [C&T PEDS]

PedsTest


C&T-PEDS Pediatric Cotrimoxazole [C&T PEDS] CTXPeds


C&T-PEDS Pediatric TB Screening [C&T PEDS] TBScrnPeds


C&T-PEDS Pediatric Growth Monitoring [C&T PEDS]

PedsGrwMon


C&T-PEDS Pediatric ART Monitoring [C&T PEDS] ARTMonPeds


C&T-PEDS Dosing of Pediatric ARVs [C&T PEDS] ARVDosePeds


C&T-PEDS Support Services for Adolescents [C&T PEDS]

AdolServs


C&T-PEDS Facility Linkage to Community Services for Adult and Child PLHIV [C&T GEN POP]

FacLink_PEDS

F_03_01 [049] F 03A [049] 03A: KEY POPULATIONS-GENERAL CEE’S

KP Lubricant Availability at Point of Service [KP]

Lube-KP

F_03_02 [050] F 03A [050] 03A: KEY POPULATIONS- KP STI Screening and Management For Key STI-KP

34

CEE ID TOOL ID

SET ID

CEE UID


GENERAL CEE’S Populations [KP]

F_03_03 [051] F 03A [051] 03A: KEY POPULATIONS-GENERAL CEE’S

KP Service Referral System [KP] ServRef-KP

F_03_04 [021] F 03B [021] 03B: CARE AND TREATMENT FOR HIV-INFECTED KEY POPULATIONS (KP)

C&T KP Patient/Beneficiary Records [C&T KP] PtRecords-KP


C&T KP Patient Tracking-ART Patients [C&T KP] PtTrkART-KP


C&T KP Patient Tracking-Pre-ART Patients [C&T KP]

PtTrkpreART-KP


C&T KP ART Register (paper) [C&T KP] RegP-ART-KP


C&T KP ART Register (electronic) [C&T KP] RegE-ART-KP


C&T KP pre-ART Register (paper) [C&T KP] RegP-preART-KP


C&T KP pre-ART Register (electronic) [C&T KP] RegE-preART-KP


C&T KP ART Eligibility [C&T KP] ARTElig-KP


C&T KP Cotrimoxazole [C&T KP] CTX-KP


C&T KP Adherence Support [C&T KP] ARTAdh-KP


C&T KP ART Monitoring [C&T KP] ARTMon-KP

35

CEE ID TOOL ID

SET ID

CEE UID



C&T KP Nutrition Monitoring [C&T KP] Nutr-KP


C&T KP TB Screening (Adult) [C&T KP] TBScreen-KP


C&T KP Isoniazid Preventive Therapy (IPT) [C&T KP]

IPT-KP


C&T KP TB Diagnostic Evaluation Cascade [C&T KP]

TBDxEval-KP


C&T KP Systems for Family Planning/HIV Integration [C&T KP]

FPSys-KP


C&T KP Family Planning/HIV Integration Service Delivery [C&T KP]

FPInteg-KP


C&T KP Partner HIV Testing [C&T GEN POP] PartnTest


C&T KP Routine HIV testing of Children of Adult Patients [C&T GEN POP]

ChildTest

F_04_01 [052] F 04A [052] 04A: PMTCT-ANC PMTCT-ANC ANC Register (paper) [PMTCT-ANC] RegP-ANC

F_04_02 [053] F 04A [053] 04A: PMTCT-ANC PMTCT-ANC ANC Register (electronic) [PMTCT-ANC] RegE-ANC

F_04_03 [054] F 04A [054] 04A: PMTCT-ANC PMTCT-ANC ART in PMTCT sites [PMTCT-ANC] ART-PMTCT

F_04_04 [055] F 04A [055] 04A: PMTCT-ANC PMTCT-ANC CTX for HIV-infected Pregnant and Breastfeeding Women [PMTCT-ANC]

CTX-PMTCT

F_04_05 [056] F 04A [056] 04A: PMTCT-ANC PMTCT-ANC Patient Tracking – Pregnant/BF women [PMTCT-ANC]

PtTrkPreg

F_04_06 [021] F 04A [021] 04A: PMTCT-ANC PMTCT-ANC Patient/Beneficiary Records [PMTCT-ANC]

PtRecords-PMTCT

F_04_07 [024] F 04A [024] 04A: PMTCT-ANC PMTCT-ANC ART Register (paper)- PMTCT [PMTCT-ANC]

RegP-ART-PMTCT

36

CEE ID TOOL ID

SET ID

CEE UID


F_04_08 [025] F 04A [025] 04A: PMTCT-ANC PMTCT-ANC ART Register (electronic)- PMTCT [PMTCT-ANC]

RegE-ART-PMTCT

F_04_09 [030] F 04A [030] 04A: PMTCT-ANC PMTCT-ANC Adherence Support [PMTCT-ANC] ARTAdh-PMTCT

F_04_10 [039] F 04A [039] 04A: PMTCT-ANC PMTCT-ANC Facility Linkage to Community Care and Support Services for PLHIV [PMTCT-ANC]

FacLink-PMTCT

F_04_11 [032] F 04A [032] 04A: PMTCT-ANC PMTCT-ANC Partner HIV Testing [PMTCT-ANC] PartnTest-PMTCT

F_04_12 [035] F 04A [035] 04A: PMTCT-ANC PMTCT-ANC Nutrition Monitoring (PMTCT) [PMTCT-ANC]

Nutr-PMTCT

F_04_13 [036] F 04A [036] 04A: PMTCT-ANC PMTCT-ANC TB Screening – PMTCT [PMTCT-ANC] TBScreen-PMTCT

F_04_14 [037] F 04A [037] 04A: PMTCT-ANC PMTCT-ANC Isoniazid Preventive Therapy (IPT) [PMTCT-ANC]

IPT-PMTCT

F_04_15 [038] F 04A [038] 04A: PMTCT-ANC PMTCT-ANC TB Diagnostic Evaluation Cascade (PMTCT) [PMTCT-ANC]

TBDxEval-PMTCT

F_04_16 [034] F 04A [034] 04A: PMTCT-ANC PMTCT-ANC STI Screening and Management in PMTCT [PMTCT-ANC]

STI-PMTCT

F_04_17 [040] F 04A [040] 04A: PMTCT-ANC PMTCT-POSTNATAL

Systems for Family Planning/HIV Integration[PMTCT-POSTNATAL]

FPSys-PMTCT


Family Planning/HIV Integration Service Delivery [PMTCT-POSTNATAL]

FPInteg-PMTCT


Patient tracking – Breastfeeding women [PMTCT-POSTNATAL]

PtTrkBF


ART Monitoring [PMTCT-POSTNATAL] ARTMon-PMTCT

F_04_21 [058] F 04B [058] 04B PMTCT LABOR AND DELIVERY

PMTCT-L&D PITC for Maternity Patients [PMTCT-L&D]

PITC-L&D


PMTCT-L&D ARVs at Labor and Delivery [PMTCT-L&D]

ARV-L&D


PMTCT-L&D Labor & Delivery Registers (paper) [PMTCT-L&D]

RegP-L&D


PMTCT-L&D Labor & Delivery Registers (electronic) [PMTCT-L&D]

RegE-L&D

F_04_25 [062] F 04C [062] 04C: HIV EXPOSED INFANTS (HEI)

HEI Early Infant Diagnosis [HEI] EID-HEI

F_04_26 [063] F 04C [063] 04C: HIV EXPOSED INFANTS HEI CTX for HIV-Exposed Infants [HEI] CTX-HEI

37

CEE ID TOOL ID

SET ID

CEE UID


(HEI)


HEI Tracking HIV-exposed Infants [HEI] PtTrk-HEI


HEI Enrollment of HIV-Infected Infants Identified through Early Infant Diagnosis (EID) Services into ART Services [HEI]

ARTEnrol-HEI


HEI HIV Exposed Infant/Early Infant Diagnosis Registers (paper) [HEI]

RegP-HEI


HEI HIV Exposed Infant/Early Infant Diagnosis Registers (electronic) [HEI]

RegE-HEI


HEI Supply Chain Reliability (Early Infant Diagnosis) [HEI]

EIDSupChn-HEI

F_04_32 [033] F 04A [033] 04A: PMTCT-ANC PMTCT-ANC Routine HIV testing of Children of Adult Patients [C&T GEN POP]

ChildTest

F_05_01 [069] F 05 [069] 05: VOLUNTARY MEDICAL MALE CIRCUMCISION (VMMC)

VMMC VMMC Registers (paper) [VMMC] RegP-VMMC


VMMC VMMC Registers (electronic) [VMMC] RegE-VMMC


VMMC Adverse Event Prevention and Management [VMMC]

AE-VMMC


VMMC Voluntarism and Informed Consent [VMMC]

ICF-VMMC


VMMC VMMC Clinical Follow-Up [VMMC] ClinFU-VMMC

F_06_01 [074] F 06 [074] 06: GENDER BASED VIOLENCE (GBV)

GBV Capacity to Provide Post-Violence Care Services [GBV]

PostViolCap-GBV

F_06_02 [075] F 06 [075] 06: GENDER BASED VIOLENCE (GBV)

GBV Availability of Post-Violence Care Services [GBV]

PostViolAvail-GBV

F_07_01 [076] F 07 [076] 07: HTC HTC Compliance with National Testing Algorithm and Strategy [HTC]

NatAlgor-HTC

F_07_02 [077] F 07 [077] 07: HTC HTC Quality Assurance of HIV Testing Services [HTC]

QA-HTC

F_07_03 [078] F 07 [078] 07: HTC HTC HTC Referrals to HIV Care and Treatment [HTC]

Ref-HTC

38

CEE ID TOOL ID

SET ID

CEE UID


F_07_04 [079] F 07 [079] 07: HTC HTC Site Level HIV Proficiency Testing [HTC] PT-HTC

F_08_01 [080] F 08 [080] 08: TB TREATMENT SITES TB Routine PITC for Adult TB Patients [TB] PITC-TB

F_08_02 [081] F 08 [081] 08: TB TREATMENT SITES TB ART Provision for HIV-Positive Adult TB Patients [TB]

ART-TB

F_08_03 [082] F 08 [082] 08: TB TREATMENT SITES TB Routine PITC for Pediatric TB Patients [TB]

PITC-PedsTB

F_08_04 [083] F 08 [083] 08: TB TREATMENT SITES TB ART Provision for HIV-Positive Pediatric TB Patients [TB]

ART-PedsTB

F_09_01 [084] F 09 [084] 09: METHADONE OR BUPRENORPHINE MEDICATION ASSISTED TREATMENT (MAT)

MAT Intake Treatment Plan Development [MAT]

ITPD-MAT


MAT TB Screening and Management of MAT Facilities

TBScrn-MAT


MAT Psychosocial Support for MAT Clients PsychSup-MAT


MAT Induction [MAT] Induct-MAT


MAT Stabilization [MAT] Stblz-MAT


MAT Dose Reduction and Termination [MAT]

DoseReduct-MAT


MAT HIV Testing for MAT patients HTC-MAT


MAT Supply Chain Reliability (methadone and buprenorphine) [MAT]

MethSupChn-MAT

F_10_01 [092] F 10A [092] 10A: LABORATORY LAB Quality Management Systems (QMS) [LAB]

QMS-LAB

F_10_02 [093] F 10A [093] 10A: LABORATORY LAB Laboratory Biosafety [LAB] BioSafe-LAB

39

CEE ID TOOL ID

SET ID

CEE UID


F_10_03 [094] F 10A [094] 10A: LABORATORY LAB Test SOPs [LAB] SOP-LAB

F_10_04 [095] F 10A [095] 10A: LABORATORY LAB Quality Testing Monitoring [LAB] QualTestMon-LAB

F_10_05 [096] F 10A [096] 10A: LABORATORY LAB Results and Information Management[LAB]

ResultMan-LAB

F_10_06 [097] F 10A [097] 10A: LABORATORY LAB Testing Interruptions [LAB] TestInterupt-LAB

F_10_07 [098] F 10B [098] 10B: BLOOD SAFETY LAB-BLOOD Access to Safe Blood [LAB-BLOOD] SafeBlood-LAB

F_10_08 [099] F 10B [099] 10B: BLOOD SAFETY LAB-BLOOD Blood Banking [LAB-BLOOD] BloodBnk-LAB

F_10_09 [107] F 10B [107] 10B: BLOOD SAFETY LAB-BLOOD Waste Management [ALL FACILITIES] WasteMan

F_10_10 [108] F 10B [108] 10B: BLOOD SAFETY LAB-BLOOD Injection Safety [ALL FACILITIES] InjSafe

F_10_11 [107] F 10A [107] 10A: LABORATORY LAB Waste Management [ALL FACILITIES] WasteMan

F_11_01 [100] F 11 [100] 11: POCT POCT Safety [POCT] Safety-POCT

F_11_02 [101] F 11 [101] 11: POCT POCT Testing Staff [POCT] TestStaff-POCT

F_11_03 [102] F 11 [102] 11: POCT POCT Procedures and Policies [POCT] P&P-POCT

F_11_04 [103] F 11 [103] 11: POCT POCT Quality Assurance [POCT] QA-POCT

F_11_05 [104] F 11 [104] 11: POCT POCT Supplies, Reagents and Equipment [POCT]

SupReagEquip-POCT

F_12_01 [109] F 12 [109] 12: 12.0: TEST AND START (Tas) & DIFFERENTIATED CARE

TAS & DIFF CARE Test and Start [TAS & DIFFERENTIATED CARE]

TaS-TAS & DIFF CARE

F_12_02 [110] F 12 [110] 12: 12.0: TEST AND START (Tas) & DIFFERENTIATED CARE

TAS & DIFF CARE Appointment Spacing and Multi-Month Drug Dispensing [TAS & DIFFERENTIATED CARE]

ApptSpAceMMDrg-TAS & DIFF CARE