More with Less: Collaborative Trends in Research Data Management

WRRIF/RoaDMaP eventUniversity of York24 May 2012Data management planning at the DCCMartin DonnellyDigital Curation CentreUniversity of Edinburgh

1Running orderPolicies, Principles, ExpectationsThe DCC and DMPDMP OnlineGroup Exercise21. Policies, Principles, Expectations

http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies RCUK Common PrinciplesPublicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.

Institutional and project specific data management policies and plans should be in accordance with relevant standards and community best practice. Data with acknowledged long-term value should be preserved and remain accessible and usable for future research.

To enable research data to be discoverable and effectively re-used by others, sufficient metadata should be recorded and made openly available ....

7 principles agreed by all the UK research councils in May 2011

http://www.rcuk.ac.uk/research/Pages/DataPolicy.aspx 4UK research funder expectationstimely release of dataonce patents are filed or on (acceptance for) publication

open data sharing minimal or no restrictionsdeposit in data centres, structured databases, data enclave

preservation of data most funders state expect 5-10+ years submission of data management and sharing plans

5Data-related policies

http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

2. The DCC and DMPLinks to all DMP resources via http://www.dcc.ac.uk/resources/data-management-plans Weve responded to requirements by offering supportAnalysed requirementsDeveloped a Checklist Provided tools & guidance

7What is a DMP?UK research funders typically ask for:

A short statement/plan submitted in grant applications

An outline of what you will create/collect, methods, standards, data management and long-term plans

How and why justify your decisions and any limits

8Common DMP questionsWhat data will be created (format, types) and how?

How will the data be documented and described?

How will you manage ethics and Intellectual Property?

What are the plans for data sharing and access?

What is the strategy for long-term preservation?

91: Introduction and Context2: Data Types, Formats, Standards and Capture Methods3: Ethics and Intellectual Property4: Access, Data Sharing and Re-use5: Short-Term Storage and Data Management6: Deposit and Long-Term Preservation7: Resourcing8: Adherence and Review9: Agreement/Ratification by Stakeholders10: Annexes

DCC Checklist CoverageChecklist for a Data Management Plan v3.0 (Donnelly and Jones, March 2011)http://www.dcc.ac.uk/resources/data-management-plans 10

ResearcherResearch Support OfficeData Library / RepositoryComputing SupportFaculty Ethics CommitteeEtc...DATAMANAGEMENTPLAN?UNRULYDATA11DMP-related resourcesDealing with Data (Lyon, 2008)Analysis of Funder Policies (Jones, 2009)Checklist for a Data Management Plan (Donnelly and Jones, 2009)How to Develop a Data Management and Sharing Plan (Jones, 2011) Edinburgh: Digital Curation CentreData Management Plans and Planning (Donnelly, 2012) in Pryor (ed.) Managing Research Data, London: FacetLinks to all DCC resources via http://www.dcc.ac.uk/resources/data-management-plans

12Key things to rememberAll research projects are different

The DMP will depend upon the nature of the research AND the context (funder, domain, institution(s) etc)

DMPs are useful communication tools

133. www.dcc.ac.uk/dmponline

14What does do?A web-based tool that enables users to...

Create, store and update multiple versions of Data Management Plans across the research lifecycleMeet a variety of specific data-related requirements (from funders, institutions, publishers, etc.) in a single placeGet tailored guidance on best practice and helpful contacts, at the point of needCustomise, export and share DMPs in a variety of formats in order to facilitate communication within and beyond research projects

15Technologies involved (v3.0)Ruby on Rails (v3.1.3)JavaScript (jQuery v1.7.1)MySQL database (v5+)Hosting: University of Edinburgh Information Services Virtual Hosting (13 managed servers across 2 sites)Authentication: registered users with passwords encrypted in DB (we are also testing Shibboleth for integration with UK Access Management Federation for Education and Research)Various export formats (PDF, DOCX, XLSX, CSV, XML etc)

16DMP Online v3.0: May 2012Improved user interface, inc. customisable institutional versionsNew featuresOverlaying multiple templates for hybrid DMPsTemplate phases (e.g. pre- / during / post-project)Granular read / write / share permissionsShibboleth authenticationMultilingual support / boilerplate textAPI for systems interoperability (coming soon)Endorsement from funders17Generic data management guidance ( in conjunction with )Funder-specific guidance developed in collaboration with the funders themselvesInstitution-specific guidance developed with key institutional contactsDiscipline-specific guidance developed and deployed with JISC MRD projects (e.g. DMT Psych at York)Joint training programmes organised and delivered by DCC and UKDAProvided advice to US consortium

Collaborations

18Templates: Stakeholder Liaison (i)RCUK fundersStatusArts and Humanities Research Council (AHRC)Discussions beginningBiotechnology and Biological Sciences Research Council (BBSRC)Discussions ongoingEngineering and Physical Sciences Research Council (EPSRC)No explicit data management plan requirements: DCC referenced in roadmap requirementsEconomic and Social Research Council (ESRC)Template and guidance developed in collaboration with ESRC and ESDS. Funders online guidance points applicants towards tool.Medical Research Council (MRC)Endorsed by funder and mentioned in their guidanceNERC (Natural Environment Research Council)Discussions ongoingScience and Technology Facilities Council (STFC)DCC resources referenced in data requirementsOther fundersStatusThe Wellcome TrustTemplate and guidance endorsed by funderNational Science Foundation (US)Template developed by Sherry Lake, University of Virginia.19Templates: Stakeholder Liaison (ii)Disciplinary templatesStatusHistoryDeveloped in conjunction with University of Hull and University of HertfordshirePsychologyDeveloped by DMT Psych project, led by University of YorkMechanical EngineeringDeveloped as part of REDm-MED project, led by University of BathHealth sciencesDeveloped by DATUM for Health project, led by University of NorthumbriaSpatial information (INSPIRE)Developed in conjunction with EDINA (UK national data centre) and trialled with Freshwater Biological AssociationInstitutional templatesStatusUniversity of NorthamptonDeveloped in collaboration with Information Services departmentMany more institutional and subject-based templates are being developed through the JISC RDM projects and UMF institutional engagements20Institutional Engagements: Putting it into practiceWorking with eighteen institutions over approximately 18 months to improve data management capabilities

A broad variety of institutional types and sizes, from research intensive ancient universities, to new universities and specialist institutions (e.g. art schools)

Institutions select from a menu of tools and services, e.g. (next slide)

21Components of a Data Management Strategy (Research and Admin)DCC ToolsDCC ServicesPolicyData Asset Framework (DAF)Policy developmentPlanningDMP OnlineStrategy developmentAdvocacyCARDIOTrainingToolsDRAMBORAWorkflow assessmentTrainingCostingInstitutional data catalogues (discovery)The Menu22Workflow connectionsDMP Online can also be used in conjunction with other tools that support the data management/curation lifecycle, e.g.

DAF (Data Asset Framework)DRAMBORA (Digital Repository Audit Method Based On Risk Assessment)CARDIO (Collaborative Assessment of Research Data Infrastructure and Objectives)

Also non-DCC tools:

LIFEPlanets toolsand more

23For machine readership

Facilitates quick public sharing

Compatible with API for linking with other systems

Minimal formatting

For human readership

Pleasant formatting

Editable. Can be used in conjunction with (e.g. MS Sharepoint)

Removes all formatting

How to connect: six export formats

24SystemsCRIS / admin systemsRCUK Je-S systemInstitutional RepositoriesDDI repositoryDMP Tool (US)Other instances of DMP Online via federated model (? -TBC)External connectionsStandards / protocolsCERIF*

SWORD2DDI* RDF (? - TBC)

* via RESTful API

254. Group ExerciseIn institutional groups:

For each of the DMP Checklist headings, brainstorm all the stakeholders you think might be involved (and how/why) be specific!Remember to consider the different stages of research pre-award, in-project, post-project and think about how the stakeholders changeHow does data management planning fit into existing workflows? What would you change?SECTIONS

1: Introduction and Context2: Data Types, Formats, Standards and Capture Methods3: Ethics and Intellectual Property4: Access, Data Sharing and Re-use5: Short-Term Storage and Data Management6: Deposit and Long-Term Preservation7: Resourcing8: Adherence and Review9: Agreement/Ratification by Stakeholders10: Annexes

Any questions?Image credit: Slide 1 - http://upload.wikimedia.org/wikipedia/commons/8/88/LernaeanHydraRephael.jpg This work is licensed under the Creative Commons Attribution 2.5 UK: Scotland License.

Martin DonnellyDigital Curation CentreUniversity of Edinburgh

martin.donnelly@ed.ac.ukTwitter: @mkdDCC

www.dcc.ac.uk/resources/data-management-plans

For other DCC services see www.dcc.ac.uk or follow us on twitter @digitalcuration and #ukdcc

Thank you.27