Creating A Course PlannerIn Your GoArmyEd Account

What This GoArmyEd Job Aid Covers

• This Federal Tuition Assistance Job Aid Covers How to Create a Course Planner.

• Course Planner Must Be Completed In Order To Submit Tuition Assistance Requests.

• Covers How to Create a Course Planner Using Your Home School• This Job Aid Only Applies to Creating A Course Planner For Non-LOI

Schools.

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What This GoArmyEd Job Aid Covers

• Iowa Non-LOI Schools Include The Following Examples:

• Iowa State University• University of Iowa• University of Northern Iowa• Drake University• University of Dubuque• Simpson College• All Iowa Public Community Colleges

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Creating A Course PlannerSTEP 1

3) Click Course Planner Smart Link Button

1) Log In To Your GoArmyEd Account

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2) Locate The Smart Links On Your GAE Account Home Page

REQUESTING TUITION ASSISTANCE STEP 2-Signing the Electronic Statement of Understanding (SOU)

Electronic SOU Auto Generates

1) Click the Check Box

2) Click Submit Button

5Electronic SOU Only Generates If You Have Not Electronically Signed The SOU During The Current Fiscal Year Quarter.

Creating A Course PlannerSTEP 3A-Uploading The Degree Plan

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If Degree Plan Has Not Been Approved By Army Educator Counselor The Student Agreement/Documented Degree Plan Dialog Box Is Generated

1) Input Title, e.g., Degree Plan In Title Field

3) Click The Upload Plan Button

2) Input A Description In The Description Field, e.g., Degree Plan University of Iowa

Creating A Course PlannerSTEP 3B-Uploading The Degree Plan

1) Click The Browse Button

File Attachment Dialog Box Generates

Creating A Course PlannerSTEP 3C-Uploading The Degree Plan

Choose File To Upload Dialog Box Generates

1) Select Your Degree Plan Document in The Choose File to Upload Dialog Box

2) Click The Open Button In The Choose File To Upload

Creating A Course PlannerSTEP 3D-Uploading The Degree Plan

File Attachment Dialog Box Generates

1) Click The Upload Button

GAE Course Planner Will Upload the Degree Plan to the Efile of Your GAE Account With The Correct Transaction Type Automatically Selected.

Creating A Course PlannerSTEP 3E-Final Check To See If Degree Plan Uploaded Successfully

1) Click Pending Degree Hyperlink 2) Degree Plan Will Generate For Your Review

You Can Also Check The Efile In Your GAE Account To Verify If The Degree Plan Uploaded Successfully. The Degree Plan Is Stored In The Efile

Creating A Course PlannerSTEP 4A-Completing Semester Hours Needed to Graduate Section

2) Click The Drop Down Icon1) Input The Total Number of Credit Hours Remaining To

Complete Your Degree3) Click Correct Unit Type

Refer To Your Degree Plan To Complete This Section of The

Course Planner

Creating A Course PlannerSTEP 5A-Inputting Courses Into The Course Planner For Your Home School

1) Click The ‘Add Course at Home School Button

Creating A Course PlannerSTEP 5B-Inputting Courses Into The Course Planner For Your Home School

Home School Auto Generates Based On Your Selection of Home School In VIA

2) Name Of The Home School Auto Generates1) A Row Auto Generates to Input Required Information After You Click The Add Course At Home School Button.

Creating A Course PlannerSTEP 5C-Inputting Courses Into The Course Planner For Your Home School

1) Input Subject Code, e.g., ENGL

2) Input Catalog Number, e.g., 150

3) Input Course Title, e.g. Composition I

4) Select Course Level

5) Select Course Usage

6) Input The Unit (Credit Hours) of The Course

Refer To Your Degree Plan To Complete This Section of The

Course Planner

Creating A Course PlannerSTEP 5D-Result Of Inputting Class Information In Course Planner

2) Course Planner Will Not Allow You To Submit Course Planner For Review Unless You Have Input 50% of Courses You Must Complete To Finish Your Degree.

1) Course Planner Remains In New Status Until You Enter 50% Of Remaining Credits You Must Complete for Degree Completion.

Creating A Course PlannerSTEP 5D-Inputting Additional Courses Into Course Planner

1) Repeat Steps 5A Through 5C Until You Have Input No Less Than 50% Of The Courses You Have Remaining To Complete Based on Your Degree Plan.

Creating A Course PlannerSTEP 5E-Course Planner Ready To Be Submitted-Quality Check Required

Quality Check Your Course Planner Before You Click The Submit Button

1) Correct School Listed?2) Subject Code Correct For Each Course Listed?3) Catalog Number Correct For Each Course Listed?4) Course Title Correct?5) Course Level Correct?6) Course Usage Correct?7) Unit Type Correct?8) Units Correct?

Refer To Your Degree Plan To Complete This Section of The

Course Planner

Courses Listed In Your Course Planner Must Match Exactly

What Courses Are Listed in Your Degree Plan

Creating A Course PlannerSTEP 5F-Submitting The Course Planner For Review & Approval

1) Click The Submit Button To Move Courses Into Pending Status So Courses Can Be Reviewed & Approved.

ATTENTION!!!!!1) Failure to Click The Submit Button Will Result In The Courses In Your Course Planner Not Being Reviewed &

Approved.2) If Courses Are Not Approved In Your Course Planner You Will Not Be Able to Submit Tuition Assistance Requests!!

Creating A Course PlannerSTEP 5G-Submitting The Course Planner For Review & Approval

1) Once You Click The Submit Button The Courses You Have Input Move Into Pending Status.2) Do Not Close The Course Planner Window.3) Look At The Course Planner Status Column, All Courses Should Now Be In Pending Status.4) If Courses Are Not In Pending Status Then Click The Submit Button Again

Creating A Course Planner Summary• Remember You Can Always Check The Status Of Courses In Your Course Planner

By Clicking the Course Planner Smart Link Button On Your GoArmyEd Account Home Page.

• You Will Receive An Auto Generated Email From The GAE System When Courses Are Either Approved Or Rejected By An Army Education Counselor.

• Being Accurate When Inputting Information From Your Degree Plan Is Of Critical Importance To You.

• Failure to Quality Check Your Course Planner Work Can Result In Costly Delays.

• If Courses In Your Course Planner Are Not Approved You Will NOT Be Able To Submit Tuition Assistance Requests.

Obtaining Course Planner Assistance

• If You Encounter Problems Creating The Course Planner After Referring To & Closely Following This Job Aid Then Reach Out For Help By Contacting:

• Michael Robinson, Education Services Specialist, IAARNG• Telephone Number: (515) 252-4422• Email: michael.p.robinson1.civ@mail.mil