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Corporate Standardised Email Sign Off Presentation User Guide (iOS and Android Apps) Table of Contents Applicability................................................................................................................................................... 1
iOS App .......................................................................................................................................................... 2
iPhones ...................................................................................................................................................... 2
iPad ........................................................................................................................................................... 7
Android App ................................................................................................................................................ 15
Android Mobile Phones .......................................................................................................................... 15
Android Tablets ....................................................................................................................................... 20
Enquiries ..................................................................................................................................................... 29
Applicability The Standardised Email Sign Off Presentation applies to all mobile devices users
when sending out emails through an iOS or Android email app , using “@mtr.com.hk”
email accounts1.
The Standardised Email Sign Off Presentation is to be set up manually by users on
each of the mobile devices; and once saved in the template, applies to all new, reply
and forward emails sent out by users to both internal and external addressees.
Due to technical constraints, the Standardised Email Sign Off Presentation format
applicable to iOS and Android email apps varies from that applicable to Outlook and
Outlook Web Access. It is composed of two parts:
o Part I on email account holder information. This part is to be set up by
users manually.
o Part II on Corporate identity and information . This part is also to be set up
manually, except that “e -mail disclaimer” is automatically generated by the
system when sending to external addressees, after cl icking the “send” button.
This User Guide provides a step-by-step guide for the manual setup of both Part I
and II.
1 or “@corp.mtrc.com” email accounts; only MTR staff who is a holder of the aforementioned email accounts is required to follow this User Guide.
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iOS App
The set up on iPhones and iPads are essentially the same. This User Guide will f irst
show the setup on iPhones, then iPads .
iPhones
Open “Settings” > Go to “Mail, Contacts, Calendars”.
1. Open “Settings”
2. Go to “Mail,
Contacts, Calendars”
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Select “Signature” .
Input into the first two l ines your name (as in business card, or as preferred) and
job title (as in business card when applicable).
3. Select “Signature”
Input name & job title here
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(Optional) Insert division or department name in the third line after the job title.
Note: Adding logos/icons or taglines is NOT permitted.
Input Company name “MTR Corporation Limited” or subsidiary company name, as
appropriate.
(Optional) Add division/
department name in the third
line after the job title
Input “MTR Corporation Limited”
or appropriate subsidiary
company name
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Input your email address after company name.
(Optional) Insert your contact information (e.g. telephone or mobile phone number/
fax number / office address) after your email address, according to the format as
shown in the below example.
(Optional) Insert contact
information after the email
address, according to this format
Input your email address
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Input MTR’s website address “www.mtr.com.hk” after two empty l ines.
Click “< Mail…” when f inished editing.
Input “www.mtr.com.hk”
after two empty lines
Click “< Mail …”
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iPad
Open “Settings” on iPad.
Go to “Mail, Contacts, Calendars” > Select “Signature”
2. Go to “Mail,
Contacts, Calendars”
3. Select “Signature”
1. Open “Settings”
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Input into the first two l ines your name (as in business card, or as preferred) and
job title (as in business card when applicable).
Input name & job title here
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(Optional) Insert division or department name in the third line after the job title.
Note: Adding logos/icons or taglines is NOT permitted..
(Optional) Add division/
department name in the third
line after the job title
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Input Company name “MTR Corporation Limited” or subsidiary company name, as
appropriate.
Input “MTR Corporation
Limited” or appropriate
subsidiary company name
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Input your email address after company name.
Input your email address
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(Optional) Insert your contact information (e.g. telephone or mobile phone number/
fax number / office address) after your email address, according to the format as
shown in the below example
(Optional) Insert contact
information after the email
address, according to this
format
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Input MTR’s website address “www.mtr.com.hk” after two empty l ines.
Input “www.mtr.com.hk”
after two empty lines
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Click “< Mail, Contacts…” when finished edit ing.
Click “< Mail, Contacts …”
to exit
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Android App
This section covers the set up of the standardised email sign off presentation
through McAfee Secure Container , whch is the only authorised mobile app for email
accounts of @mtr.com.hk on the Android Platform.
The set up via McAfee Secure Container on Android mobile phone s and tablets are
essentially the same. This User Guide wil l first show the setup steps on Android
mobile phones, then tablets.
Android Mobile Phones
Log into your McAfee Secure Container > Click “Menu” > Go to “Settings”
1. Log into “McAfee
Secure Container”
2. Click “Menu”
3. Go to “Settings”
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Go to “Outgoing Email” > Select “Use Signature”
Input into the first two lines your name (as in business card, or as preferred) and job title (as in
business card when applicable).
(Optional) Insert division or department name in the third line after the job title.
4. Go to
“Outgoing Email”
5. Select
“Use Signature”
Input name & job
title here
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Note: Adding logos/icons or taglines is NOT permitted.
Input Company name “MTR Corporation Limited” or subsidiary company name, as
appropriate.
Input your email address after company name.
Input “MTR Corporation
Limited” or appropriate
subsidiary company name
(Optional) Add
division/ department
name in the third line
after the job title
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(Optional) Insert your contact information (e.g. telephone or mobile phone number/
fax number / office address) after your email address, according to the format as
shown in the below example.
(Optional) Insert contact
information after the email
address, according to this
format
Input your email address
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Input MTR’s website address “www.mtr.com.hk ” after two empty lines.
Click “Save” when finished editing.
Click “Save”
Input “www.mtr.com.hk”
after two empty lines
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Android Tablets
Log into your McAfee Secure Container > Click “Menu” > Go to “Settings”
1. Log into “McAfee
Secure Container”
2. Click “Menu”
3. Go to “Settings”
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Go to “Outgoing Email” > Select “Use Signature”
4. Go to
“Outgoing Email”
5. Select
“Use Signature”
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Input into the first two l ines your name (as in business card, or as preferred) and
job title (as in business card when applicable).
Input name & job
title here
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(Optional) Insert division or department name in the third line after the job title.
Note: Adding logos/icons or taglines is NOT permitted.
(Optional) Add
division/ department
name in the third line
after the job title
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Input Company name “MTR Corporation Limited” or subsidiary company name, as
appropriate.
Input “MTR Corporation
Limited” or appropriate
subsidiary company name
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Input your email address after company name.
Input your email address
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(Optional) Insert your contact information (e.g. telephone or mobile phone number/
fax number / office address) after your email address, according to the format as
shown in the below example.
(Optional) Insert contact
information after the email
address, according to this
format
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Input MTR’s website address “www.mtr.com.hk ” after two empty lines.
Input “www.mtr.com.hk”
after two empty lines
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Click “Save” when finished editing. If you have other sign offs previously set, please delete.
Click “Save”
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Enquiries
For enquiries on standardised email sign off presentation, please contact Brand Support –
Email Sign Off at (852) 2993 3649 or [email protected].
For technical support on the set -up of the account holder information, please contact IT
Help Desk at (852) 2993 2993.
