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Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-1
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Microsoft Excel 2003 - Specialist
FORMATTING AN EXCEL WORKSHEET
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-2
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Performance ObjectivesPerformance Objectives
• Preview a worksheet• Apply formatting to data in cells• Change column widths• Change row heights• Format numbers in a worksheet• Insert rows and columns in a worksheet• Delete cells, rows, and columns in a worksheet• Clear data in cells• Add borders, shading, and patterns to cells in a
worksheet• Repeat the last action• Automate formatting with Format Painter
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-3
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Previewing a WorksheetPreviewing a Worksheet
File, Print Preview
Print Preview button
PrintPreviewToolbar
OROR
Displays as it will appear when printed. Note that the gridlines will
not print.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-4
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing the Zoom SettingChanging the Zoom Setting
click triangle to display drop-down listclick triangle to display drop-down listselect desired percentage or key new percentage
ORORView, Zoom
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-5
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Formatting ToolbarFormatting Toolbar
Font Font SizeBold
ItalicUnderline
Align LeftCenter
Align RightMerge and Center
Currency StylePercent Style
Comma Style
Increase DecimalDecrease Decimal
Decrease IndentIncrease Indent
BordersFill ColorFont Color
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-6
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing Column WidthChanging Column Width
drag boundary linedrag boundary linebetween headersbetween headers
to the right = increases sizeto the left = decreases size
double-click = adjust to longest entry
width displays in yellow boxwidth displays in yellow boxrepresents average numberof characters that can fit
Using Column Boundaries
Multiple column widths can be changed at the same time by selecting adjacent columns
first.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-7
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing Column Width…/2Changing Column Width…/2Using Column Width Dialog
Box
type the column width
Format, Column, Width
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-8
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing Row HeightChanging Row Height
drag boundary linedrag boundary linebetween headersbetween headers
increase point size = increase row heightdecrease point size = decrease row height
height displays in yellow boxheight displays in yellow boxrepresents point measurement
72 points in a vertical inch
Using Row Boundaries
Multiple row heights can be changed at the same time by selecting adjacent rows first.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-9
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing Row Height…/2Changing Row Height…/2
Using Row Height Dialog Using Row Height Dialog BoxBox
type the row height
Format, Row, Height
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-10
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Formatting NumbersFormatting Numbers
default format is the General category(right aligned, decimals and commas not displayed unless keyed, 10-point
sans serif)
Toolbar buttons OROR
Format, Cells
choose a category anda description displays
Ctrl + 1
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-11
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Aligning, Indenting, and Rotating DataAligning, Indenting, and Rotating Data
default alignment: text = left; numbers = right
Toolbar buttons OROR
Format, CellsFormat, Cellsspecify alignment
controls how textfits in a cell
rotate text by dragging arcor entering a number
Ctrl + 1
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-12
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Aligning, Indenting, and Rotating Data…/2Aligning, Indenting, and Rotating Data…/2
Example – Merge and Center button
1) type text in left column2) select columns to merge and center3) click Merge and Center button
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-13
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Aligning, Indenting, and Rotating Data…/3Aligning, Indenting, and Rotating Data…/3
Example – wrap text
1) type text2) Format, Cells, Alignment tab3) click check box beside Wrap text
Press Alt + Enter to enter data on more
than one line within a cell.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
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2-14
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Changing the FontChanging the Font
Toolbar buttons
Format, CellsFormat, Cells
Ctrl + 1
OROR
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-15
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Inserting RowsInserting Rows
Insert, Rows
Insert, CellsInsert, CellsOROR
- inserted row will appearabove selected cell
Select more than one row to insert more than one row.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-16
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Inserting ColumnsInserting Columns
Insert, Columns
Insert, CellsInsert, CellsOROR
- inserted column will appearto the left of active cell
Select more than one column to insert more than one column.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-17
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
DeletingDeleting
select what youwant deleted
select cell(s), row(s), or column(s)
press Delete key
Edit, DeleteEdit, DeleteOROR
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-18
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Clearing Data in CellsClearing Data in Cells
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-19
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Adding BordersAdding Borders
select cells
OROR
click and select style click to displayBorders toolbar
Format, CellsFormat, Cells
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-20
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Adding Shading and a PatternAdding Shading and a Pattern
select cells
OROR
click and select color
select color and pattern
Format, CellsFormat, Cells
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-21
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Repeating the Last ActionRepeating the Last Action
OROR
Edit, Repeat
F4
Ctrl + YCtrl + Y
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-22
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Format PainterFormat Painter
position insertion point on a character containing the desired
formatting
Format Painter button
select text to which you want the character formatting
applied
Double-click Format Painter button to apply character formatting in more than one
location.Turn off by clicking Format Painter button.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-23
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you print preview?
Features SummaryFeatures Summary
File, Print Preview
Print Preview buttonOROR
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-24
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you change the zoom setting?
Features SummaryFeatures Summary
click triangle to display drop-down listclick triangle to display drop-down listselect desired percentage or key new percentage
ORORView, Zoom
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-25
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you display the Column Width dialog box?
Features SummaryFeatures Summary
Format, Column, Width
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
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2-26
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you display the Row Height dialog box?
Features SummaryFeatures Summary
Format, Row, Height
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-27
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you display the Format Cells dialog box?
Features SummaryFeatures Summary
OROR
Format, Cells
Ctrl + 1
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-28
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you display the Insert dialog box?
Features SummaryFeatures Summary
Insert, Cells
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
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2-29
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you display the Delete dialog box?
Features SummaryFeatures Summary
Edit, Delete
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
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2-30
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you repeat the last action?
Features SummaryFeatures Summary
OROR
Edit, Repeat
F4
Ctrl + Y
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-31
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
How do you use the Format Painter?
Features SummaryFeatures Summary
position insertion point on a character containing the desired
formatting
Format Painter button
select text to which you want the character formatting
applied
Double-click Format Painter button to apply character formatting in more than one
location.Turn off by clicking Format Painter button.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER2
BACK NEXT END
2-32
LINKS TO
OBJECTIVES• Print Preview• Formatting• Column Widths• Row Heights• Format Numbers• Insert Rows and
Columns• Delete Cells, Rows,
and Columns• Clear Data• Add Borders,
Shading and Patterns
• Repeat Last Action• Format Painter• Features Summary
Coming NextComing Next
INSERTING FORMULAS IN A WORKSHEET