COLLEEN H ROSS17213 Deer Trail, Alpharetta, GA C: 770-241-7879 | ross7879@comcast.net

SummarySkilled and dedicated Office Manager, Administrative Assistant, Accounts Receivable and Accounts Payable with morethan 10 years' experience coordinating and supporting daily operational, sales, administrative and accounting functions.

HighlightsMicrosoft Word, Excel, Outlook, Access, Cost accountingPowerPoint, Sage/Timberline, PVault Payable Account reconciliationsSystem, QuickBooks General and tax accounting

AccomplishmentsAccounting Skills

Operated computers programmed with accounting software to record, store, and analyze information.General Ledger Accounts

Maintained accurate accounts including cash, inventory, prepaid, fixed assets, accounts payable, accruedexpenses and line of credit transactions.

Customer Service Researched and rapidly resolved customer discrepancies to prevent past due accounts. Excellent written/oralcommunication skills with key individuals.

ExperienceOffice Manager 04/2011 to 09/2015Cemplex Group Georgia, LLC Alpharetta, GA

Processed billing/invoices from daily job tickets for construction projects.Compiled and submitted monthly construction draws (AIA G702/703) to include work in progress, total billed todate and retainage held to General Contractors.Received, recorded, and banked cash, checks, and wire transfers as well as reconciled records of transactionsreceived posting to appropriate invoices, projects and GL accounts.Weekly phone calls or emails to customers regarding past due accounts and addressed and resolvednon-routine, complex and unexpected variances.Handled all prequalification paperwork for contracts and processed all contracts received to include: W-9,Certificates of Insurance, Supplier List, and any other required paperwork to submit completed contract to G.C.Generated Purchase Orders and Receipts, matched to BOL, into accounting system for material purchased intoinventory system to process physical count at EOM.Coordination of month end closing with Georgia division and Corporate office in Oklahoma.Maintained required OSHA compliance documents and quarterly IFTA/IRP/DOT reporting for company trucks.Reconciled company credit cards, Fuelman, Home Depot, etc.

Office Manager/Administrative Assistant 09/2001 to 04/2011BH Group Georgia, LLC Advanced Floor Systems Alpharetta, GA

Worked closely with salesmen typing all proposals and setting up proposal and production files for ProductionManager with all project information, including SOV, Scope of Work and Building Summary.Coordinated hotel arrangements for crews working out of town and then job costed to appropriate projects.Processed payroll for 40 employees job costing to appropriate projects and compiling Section 3 & HUD payrollcompliance forms.Input and job costed stock issues and labor from daily job tickets.Ordered and maintained all office supplies.Set up and maintained highly confidential D.O.T.required physicals and drug/alcohol testing for drivers.Accounts Payable, Accounts Receivable, billing and construction specific monthly draws (AIA G702/703).

Accounts Payable 02/1998 to 08/1998Orlando Food Service Orlando, FL

Processed all vendor and company overhead invoices.

Office Mgr./Bookkeeper/Administrative Assistant 05/1995 to 08/1997Architectural Sales & Contracting Marietta, GA

Handled all daily administrative functions, phones, AP, AR, payroll, and draws for construction company.

Office Mgr./Bookkeeper/Administrative Assistant 01/1991 to 01/1995National Industrial Coatings Helena, AL

Handled all daily administrative functions, phones, AP, AR, payroll.

Personnel Assistant 01/1990 to 01/1991Pinkerton Security Service Birmingham, AL

Processed all paperwork for incoming new hires.Monitored aptitude tests, training videos and issued uniforms.

Catering Director 01/1989 to 01/1990Baby Doe's Restaurant & Banquet Facility Birmingham, AL

Booked banquet, wedding and conference rooms.Planned menus, table set up and room requirements with guests and coordinated with chef and servers.

Administrative Assistant 01/1986 to 01/1989Birmingham Hilton Hotel Birmingham, AL

All administrative duties for the Catering Director.Helped book banquet, wedding and conference rooms.Helped plan menus, table set up, room requirements and coordinated with kitchen, servers and BanquetManager.

EducationAcademic DiplomaJohn Carroll Catholic High School Birmingham, AL

AffiliationsNational Association of Professional Women (NAPW)

SkillsAccounting principals, Accounts Payable, Accounts Receivables, Payroll, Administrative functions, AIA, Billing,interpersonal communication, contracts, credit, Customer Relations, drivers, GL, Insurance, Inventory, job costing,managing, month end closing, proposals, purchasing, reporting, routing, multi line phones