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Club Visioning – A Club Development Tool. John Watkins Club Visioning Champion District 1250. District Team: David Gill , Simon Crowther, Susan Knight, Frank West. We’ll cover. What is Visioning? - PowerPoint PPT Presentation
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ROTARY INTERNATIONAL DISTRICT 1250
John Watkins Club Visioning Champion District 1250
April 22, 2023 Rotary International District 1250 1
Club Visioning –A Club Development Tool
District Team:
David Gill , Simon Crowther, Susan Knight, Frank West
ROTARY INTERNATIONAL DISTRICT 1250
We’ll cover
• What is Visioning?• What could it mean for your Club?• Next steps• Questions…
2Rotary International District 1250April 22, 2023 2
ROTARY INTERNATIONAL DISTRICT 1250
Visioning is…
• A structured process to help members develop a long term plan for the future of your Club
• A way to move Clubs up the ‘vibrancy scale’• An ongoing process• A process fully supported by RIBI• A Programme, fully supported by our 1250 DGs for
the next 3-4 years
3Rotary International District 1250April 22, 2023 3
ROTARY INTERNATIONAL DISTRICT 1250
A bit of background
• Visioning started in 2002 in District 5960 (Minnesota and Wisconsin)
• Developed by Rotarians Steve and Terri Wilcox who adapted techniques they use professionally
• Spread to Canada, New Zealand, Australia and now across RIBI. In use in 94 Districts worldwide
• Now fully committed to in the UK
4Rotary International District 1250April 22, 2023 4
ROTARY INTERNATIONAL DISTRICT 1250
Visioning is not…
• Not anything to do with SPECSAVERS!• Not just about getting new members• Not anything to do with Future Vision• Not about change for the sake of change!• Not something you will be told to do by District or
the DG• Not a quick fix!
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ROTARY INTERNATIONAL DISTRICT 1250
So why is a plan needed?
• The world around us is changing-fast!• Tradition of annual cycles has not always been fully
effective• Need for greater Continuity, Consistency
and Consensus• Ability of ALL club members to shape the focus of the
club
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ROTARY INTERNATIONAL DISTRICT 1250
More effective clubs are able to…
• Sustain and Increase Membership
• Implement even more Successful Service Projects
• Meet the changing needs of members and the Community
• Develop Leaders at and Beyond the Club Level
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ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 8
What could this mean for Your Club?
The courage to challenge yourselves and to dream…. A More Vibrant Club• More Visibility• More Members• More satisfaction and Fun• Engaging Rotary; Changing Lives
8
ROTARY INTERNATIONAL DISTRICT 1250
The Visioning process
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Vision
Long Range Plan
Actions & Programs
ROTARY INTERNATIONAL DISTRICT 1250
Visioning Sessions
• Facilitated by the District Visioning team• Involves all members –up to about 30 max.• Up to four hours • Uses a tried and tested methodology gets the group to
answer the key planning questions– Who are we?– Where are we?– Where do we want to be?– How will we get there?– How will we know when we get there?
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ROTARY INTERNATIONAL DISTRICT 1250
Visioning Sessions
Topics covered during the session include:• What do we stand for in the community• Club size and attributes• All Avenues of Service• Foundation Success• Public Image
• What do we want as a club
11Rotary International District 1250April 22, 2023 11
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 12
Our first full working session !
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 13
More working Sessions!
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 14
The first Session of 2014-Chichester Harbour!
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 15
ROTARY INTERNATIONAL DISTRICT 1250
Visioning Session - output
A Club Vision which becomes a living management tool that:• Defines a shared commitment• Provides long-term direction• Creates a framework to establish goals and
objectives• Optimises use of resources• Forms the basis of a Plan
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ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 17
CLUB ACTION PLAN IMMEDIATELY FOLLOWING VISIONING SESSION
Action Who When
Write up flip charts into a spread sheet AAA 14 days
Create club statement of purpose using information collated from the Club Visioning meeting
AAA +3 21 days
Hold a Club Assembly to share the information to format the programme and action steps
AAA 35-42 days
Create a President's development team for regular meetings to move the plan forward
AAA +3 quarterly
EXAMPLE-CLUB ACTION PLAN FOLLOWING VISIONING SESSION
ROTARY INTERNATIONAL DISTRICT 1250
Visioning follow-up
Structured next steps to be completed by the Club• Write a Club Vision/ Purpose statement• Present at club business meeting-gain consensus• Create 3-5 year plan • Breakdown into Annual Goals
– By working area (ie International Service, Community Service, Public Image)
• Use resources/ideas/support from District, RI, RIBI, other clubs, other NGO’s, business, etc.
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ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 19
Sample Breakdown into Annual Goals
ACTIONS WHO WHEN
Year 1
Year 2 Year 3 Year 4 Year 5
Institute 4 Way Test essay contest in elementary schools & middle schools
Research what other service clubs are doing in schools Joe
Research how other Rotary clubs are interacting with schools and 4 way test
Deliver 4 way test cards to all school students
Implement 4 way test essay contest middle school
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 20
Annual Goals Breakdown into Tasks
ACTIONS WHO WHEN
Year 1 15-Feb Mar-PETS Apr-May June
Research what other service clubs are doing in schools Joe
Talk to school superintendent Tom
Find out what other Rotary clubs are doing with to promote 4 way test in schools PE Paul
Visit school Districts around our area Susan
Talk to JCC and Lions about what they are doing in schools Chuck
ROTARY INTERNATIONAL DISTRICT 1250
Some benefits of the Visioning Process
• Confirms what you want as a Club• An action plan and annual goals• Clarity for Club members on “what we stand for”• A “vision” to recruit and retain to• Continuity in projects/decision making• Confirm your relevance to the community• Larger/stronger field of club leaders
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ROTARY INTERNATIONAL DISTRICT 1250
Rotary International District 1250April 22, 2023
Where are we up to in our District?
• Core 1250 Facilitator Team: John Watkins, Simon Crowther, Frank West ,Sue Knight, David Gill.
• Facilitator training was 13th July at Holiday Inn Guildford• First full club Visioning Session was on 8th September• More sessions booked for, February, March, April and May• 30% of Clubs in District now had Visioning presentations• Clubs-Good uptake to do full Visioning Session• The District Executive Teams and Committee Chairs have
engaged in a full Visioning Session on Saturday 14th December 2013
22
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 23
Where are we up to in our District? Continued…
• District committed to a 3-4year programme• We want more Volunteers to train as Facilitators next year• We want 5-6 or more in next years training session -Could it
be you?• This will be another joint training session with District 1140
in Spring 2014
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 24
District Executive Visioning Session December 2013
ROTARY INTERNATIONAL DISTRICT 1250
THANK YOU
Rotary International District 1250April 22, 2023 25
Training Session - District 1250 Club Visioning Facilitators
ROTARY INTERNATIONAL DISTRICT 1250
Your next steps?
• Invite the District Visioning Team in to give a talk √• Discuss as a Club whether you want to get actively
involved in Visioning• Ask us to set up a full Visioning session• Identify potential District Facilitators for training• Get Visioning…
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ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 27
District Visioning Team Contacts
John Watkins [email protected] 07801 714641
David Gill [email protected] 01483 271565 Simon Crowther [email protected] 01483 208329
Susan Knight [email protected] 01293 774698
Frank West [email protected] 01483 570078
ROTARY INTERNATIONAL DISTRICT 1250
Think about it…
“There are risks and costs to a program of action, but they are far less than the long-range risks and costs of comfortable inaction.”
- John F. Kennedy
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A ship in harbour is safe . . .But this is not what ships are for
ROTARY INTERNATIONAL DISTRICT 1250
QUESTIONS?
Rotary International District 1250April 22, 2023 29
QUESTIONS?
ROTARY INTERNATIONAL DISTRICT 1250
April 22, 2023 Rotary International District 1250 30
Thank You!