CLERY TRAININGEMERGENCY PREPAREDNESS AND

RESPONSEFINANCES

HTH INSURANCE

Faculty-Led Programs

Introductions and Welcome

Pat McClellan

Purpose of Pre-Departure Training

Prepare faculty for roles outside of teaching

Clery Training

Outline goals and reasons for advanced planning

Provide emergency contact information

Define roles in an emergency

Decrease liability for faculty, staff, students, and university

Review financial protocols, HTH insurance, and resources

Cara Gilpin

Clery Training

Clifton Williams, Eric Boyce

Emergency Preparedness

Before Departure:Give Study Abroad final itinerary

in-country cell phones, addresses, datesGive Study Abroad your Emergency Contact InformationProvide Study Abroad a copy of your passportRegistration in STEPS ProgramReview copies of student documents:

Passports, HTH, Participation Agreements, Medical formsSet Expectations with students

Alcohol Policy Going out in Groups

Cara Gilpin

Emergency Preparedness

Upon Arrival:Communication

Let us know you arrivedIn-Country Orientation for Students

Remind students of expectations Cell phones for leaders and students In-Country Communication Protocol

Student Emergency Cards Calling tree/Meeting Place Select Student as Back-Up Emergency Point Person

Give updated itinerary to Study Abroad (if changes) Emergency Info:

HTH (profiles), Consulate, 911 equivalent, Emergency Card, etc.

Incidents

Participation Agreement Subject to UNCA Code of Community Standards Supplemental rules and standards

HTH CardsIncident reports:

Theft, Injury, Behavior Document for liability purposes, communication

purposes, etc. Hardcopies, email (on-line submission not available)

Warnings/dismissals from program Hardcopies

Responsibilities in an Emergency

Faculty Roles:

AssessmentSecuring StudentsCommunicationDocumentation

Bonnie Parker

Emergency Scenarios

Bonnie Parker

Consider the following in your discussion:

Communication protocol: who do you call first?Emergency response proceduresFERPA consideration:  with whom can you

communicate?Resources on campus to call uponMedical assistance and insuranceDocumentation

Emergency Scenarios

Scenario #1

You have a concern about one of your students on your program.  It is day four of the program and this student (female) has had a couple of panic attacks in the first couple of days.  On this day she seems to be agitated and paranoid and is making disparaging comments against the host culture and verbalizes that she feels they are “targeting her and going to harm her”.  Her health form indicates that she is on anti-anxiety medication.  She is choosing to drink heavily at night and another student has overheard her attempt to buy drugs from a local man in a bazaar. 

Emergency Scenarios

Scenario #2

Your students have a good amount of freedom during non-program/academic hours and often go out at night to clubs in groups.  You receive an early morning phone call that one student is hospitalized.  He was out late and while returning back to your program’s residence, alone, he was assaulted, stabbed and robbed.  He was taken to a local, public hospital.  You are in a developing country and communication or accessibility to internet/wifi is not good. He states that he does not want his parents to be contacted.

Emergency Scenarios

Scenario #3

In week two of your program there is a major earthquake that occurs and the epicenter is not far from where you are staying.  This occurs at a time when the group is not together and students are out on their own, enjoying some free time.  You are ok and in a safe place but are not with the students.  Phone service is dicey because of the disaster.  

Faculty Resources

Emergency Contact Cards HTH, Health and Mental Health Services, Campus Police 24/7

Copies of student documents: Passports, HTH, Participation Agreements, Medical forms

travel.state.gov STEP Program

studyabroad.unca.edu/facultycdc.govwho.intosac.govnews sitesUS Embassies AbroadIn-country contacts

Student Resources

http://www.studentsabroad.state.gov

Pre-Departure OrientationStudent HandbookHandouts on Safety

Emergency cardSTEPSHTH

UNCA Counseling/HealthOn-site orientation

Expectations set by faculty

Finances

Bonnie Parker, Diane Royer, Cara Gilpin

IntroductionRecommendation: Split Program Responsibilities:

Finances Logistics Student Management

Before You Go Pre-payments (airfare, wires, etc.) Travel Advance SECU accounts

While Abroad Categorized

Upon Return

HTH Insurance

• Covers emergency treatment, evacuation, and repatriation for students and program leaders.

•For HTH to coordinate direct payment with the local hospital, they must be notified ASAP.

•Call HTH for 24/7 Emergency Assistance at 610-254-8771 and UNCA at 828-251-6710.

Insurance Coverage for incidents involving alcohol.

Search for a doctor, hospital or other medical provider in:International Destinations http://www.hthstudents.com

CityHealth Profile http://www.hthstudents.com/tp2_cityhealth/index1.cfm

Security Profile http://www.hthstudents.com/tools/security.cfm

Doctors, Hospitals & Pharmacies, Security

HTH Drug Translation GuideMedications are sold under different names in different countries.

Important Notice Regarding Drug Equivalency

Although the active ingredient(s) and the amount of each drug in each preparation have been verified, pharmaceutical preparations and their foreign-country equivalents may differ from one another in the inactive components used in the manufacturing process. This may lead to differences in the type of pharmaceutical preparation that is available (e.g., tablet vs. capsule), or in the size, shape, color, or surface markings of the preparation. Similarly, liquids may be flavored differently.

Medical Term Translation Guide

Medical Phrase Translation Guide

Translation Guides

Faculty Insurance

Faculty will be enrolled in HTH HTH Enrollment Form

Faculty can use AD&D through NCFlex for additional coverage (if already enrolled).

Other:

Export ControlsSummer Teaching SalariesStipendsAppendicesHandouts for AD&D, NCFlex

Discussion, Q &A