City of San Marcos GIS

Building an Enterprise GISwith Limited Resources

Mettja Kuna

Presentation Outline• About the City• History of GIS at San Marcos• GIS Implementation Strategy• GIS Hardware/Software Infrastructure

Overview• GIS Integration with 3rd-party

Applications– Lucity– TrakIT– Laserfiche– Silverlight/HTML5.0 Web Applications

About San Marcos

Incorporated in 1963 (Happy 50th!)

Fire District: 32.85 sq mi Sphere: 33.13 sq mi City: 24.34 sq mi Population: 83,781 # of City Employees: 228

Full-time, 132 Part-time 4 Full-time in IT

History of GIS at San Marcos

• Hired 1 full-time GIS staff (2006)• Started in Engineering, moved to Development

Services (Planning, Engineering, & Building), ended up in IT (2008)

• Reached out to GIS Community for advice, data sharing

• Hired interns (both paid and volunteer) to start data collection

• Hired consultant to help develop Enterprise Data Model (2008)Administration

Housing & Neighborhood

ServicesFinance

IT

GIS

Fire

Emergency Operations

Center (EOC)

Public Works Engineering

Stormwater

Community Services

Development Services

Building

Planning

GIS Hardware/Software Infrastructure

• Database Server – SQL Express– 2 vCPUs– 8 GB vRAM– 70 GB/500 GB HD

• Web/Application Server– 2 vCPUs– 12 GB vRAM– 70 GB/100 GB HD

• ArcGIS Server Workgroup 10.1 sp 1– Limited to 10 Concurrent editor–Max 10 GB database size

GIS Implementation Strategy

• Centralized administration of SDE and GIS Server

• Decentralized editing and map creation– 4 departments editing data– 22 Staff with Desktop access

• Department-led data collection efforts primarily through grants

• Open web application giving Staff access to all layers in SDE

• GIS at core of citywide systems

Lucity (formerly GBA)

• Asset Management/Work Order system

• Implemented in 2008• Live sync with GIS– Stormwater, Street Lights, Trees,

Signs, Weed Abatement, Intersections, Streets

• In the process of field access/tablets & web interface

Lucity Desktop

CRW Systems TRAKiT

• Land Management System that includes permits, business license, code enforcement, and project tracking

• Started implementation in 2011, went live in 2012

• Weekly Python scripts for spatial joins (35) pushing GIS data to TRAKiT (read-only)

Laserfiche• GIS linked to

Grading Plans, Improvement Plans, Parcel Tax Maps, and Building Plans

• Indexing of documents from GIS addresses (Laserfiche Workflow)

CoSMO2.0(City of San Marcos

Overview)• Silverlight Application (code

purchased from Web-GIS Solutions)- Configuration took a while, but well

worth the investment

• HTML5.0/Javascript Field Application

Summary of Tips• Get help, reach out to GIS Community• Choose consultants wisely• Develop relationships with Staff and

keep communication lines open• Empower Staff• Remind departments that you do work

for all departments• Assess your needs regularly (do we

really need 12 licenses?)• Automate workflows as much as

possible

Thank You!

mkuna@san-marcos.nethttp://www.san-marcos.net

Questions?