CITY OF HAMILTON CITY COUNCIL MEETING October 6 ......City Council Agenda 20200915 Page 2 of 2 10. BOARD AND COMMISSION REPORTS Planning Board Zoning Commission 11. CORRESPONDENCE

City Council Agenda 20200915 Page 1 of 2

CITY OF HAMILTON CITY COUNCIL MEETING

October 6, 2020 7:00 PM

Due to public health concerns and government directives, the City Council meeting will be conducted remotely through the online/phone conferencing platform Zoom. Any member of the public who wishes to observe or participate is able to attend and make comments on the Internet or by phone. Detailed instructions on joining and participating in this and future City Council meetings via Zoom is available on the City of Hamilton's website www.cityofhamilton.net.

1. To join the meeting on the Internet, copy and paste the following link in your web browser https://zoom.us/j/88249592273 and follow the on-screen prompts.

2. To join the meeting via phone, dial any one of the phone numbers listed below and enter

the meeting ID 882 4959 2273.

Call-in #'s: (346) 248 7799 (253) 215 8782 (669) 900 6833 (301) 715 8592 (312) 626 6799 (929) 205 6099

Agendas and documents related to agenda items are available on the City’s website www.cityofhamilton.net. Click on “Agenda & Minutes”, “City Council”, “Agenda/Minutes 2020”. We encourage citizens who are able to submit their comments prior to the Council meeting via email to [email protected]. Comments may also be delivered to City Hall, Attn: City Clerk, 223 S. 2nd St, Hamilton. All comments will be distributed to the Mayor and City Council members.

MEETING AGENDA

1. MEETING CALLED TO ORDER

2. ROLL CALL OF THE COUNCIL

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES FROM PREVIOUS MEETINGS

5. CONSENT AGENDA (The Consent Agenda is where routine items are approved as a group without Council discussion. If any Council member would like a separate vote or discussion on any Consent Agenda item, the item will be removed from the Consent Agenda and be placed as the first item of New Business.)

a. Claims to be paid on October 7, 2020 b. Payroll Reconciliation Report for August 2020 c. Payroll Reconciliation Report for September 2020

6. COMMENTS FROM THE PUBLIC – NON-AGENDA ITEMS

7. PUBLIC PRESENTATIONS

• Rocky Mountain Laboratories – Project Overview

8. CITY REPORTS

Mayor’s Report Department Reports

9. COMMITTEE REPORTS

http://www.cityofhamilton.net/

http://www.cityofhamilton.net/

https://zoom.us/j/88249592273

https://zoom.us/j/88249592273

mailto:[email protected]

City Council Agenda 20200915 Page 2 of 2

10. BOARD AND COMMISSION REPORTS

Planning Board Zoning Commission

11. CORRESPONDENCE

12. UNFINISHED BUSINESS

13. NEW BUSINESS

a. Confirm Regular Employee status for Justin Murray (Water Department)

b. Approval of updated Job Description for Wastewater Treatment Plant and Collection System

Lead Operator

c. Approval of WGM Ravalli Street Improvements Contract Addendum #5 in the amount of $7,469

d. Resolution #1420 – A Resolution requesting distribution of Bridge and Road Safety and Accountability Program Funds

e. Reschedule November 3, 2020 City Council meeting from November 2, 2020 to November 4, 2020

14. COVID-19 ISSUES

15. NON-AGENDA ITEMS: TOPICS FOR CONSIDERATION

16. SCHEDULE MEETINGS

17. COMMENTS FROM COUNCIL, MAYOR AND STAFF

18. ADJOURN

10/02/20 CITY OF HAMILTON Page: 1 of 1514:02:32 Claim Approval List Report ID: AP100V For the Accounting Period: 10/20

For doc #s from 90107 to 90211 * ... Over spent expenditure

————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————Claim/ Check Vendor #/Name/ Document $/ Disc $ Cash Invoice #/Inv Date/Description Line $ PO # Fund Org Acct Object Proj Account————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————

90107 6830 AT&T MOBILITY 56.78 09112020 09/03/20 HVFD Cell Svc 56.78 1000 420440 345 101000 Total for Vendor: 56.78

90211 6573 AVAYA FINANCIAL SERVICES/CIT 316.72 36322217 09/23/20 Phone System Lease/Mtce 316.72 1000 510300 360 101000 Total for Vendor: 316.72

90108 6689 AXMEN 400.00 406194 08/22/20 Fire Eagle Air 400.00 1000 420440 225 101000 Total for Vendor: 400.00

90109 5585 BATTERIES PLUS BULBS #252 185.00 P31407679 09/23/20 Batteries 185.00 1000 430200 212 101000 Total for Vendor: 185.00

90110 897 BEST FIRE EQUIPMENT 250.00 17818 09/02/20 Semi Annual Svc 250.00 1000 411230 360 101000 Total for Vendor: 250.00

90111 5928 BITTERROOT DISPOSAL 28.78 3612641 09/01/20 DHBID Trash Svc 28.78 2700 411850 343 101000 Total for Vendor: 28.78

90204 965 BITTERROOT GLASS, INC 125.00 1025622 09/02/20 Annex Window Repair 125.00 1000 411230 360 101000 Total for Vendor: 125.00

90112 279 BITTERROOT LAUNDRY & CLEANERS 48.19 0083443 09/23/20 Rugs 48.19 1000 411230 360 101000 Total for Vendor: 48.19

90113 4664 BUG OFF TREE INC. 170.00 1312 09/14/20 Tree Pest Control Hieronymus 170.00 1000 430200 367 101000




90114 4664 BUG OFF TREE INC. 140.00 1313 09/14/20 Tree Pest Control Justice Ctr 140.00 1000 430200 367 101000 Total for Vendor: 310.00

90115 6965 BURKHOLDER, GENE 321.63 1302115-00 10/01/20 Refund Credit on Acct 321.63 5210 343029 101000 Total for Vendor: 321.63

90116 187 CARQUEST AUTO PARTS STORES 74.37 1545446514 09/27/20 Shop Supplies 74.37 5310 430600 220 101000 Total for Vendor: 74.37

90117 4828 CENTURY LINK 45.44 4063636335 09/04/20 HVFD Phone Svc 45.44 1000 420440 345 101000

90118 4828 CENTURY LINK 117.97 09042020 09/04/20 Parks/Cemetery Phone 117.97 1000 510300 345 101000

90119 4828 CENTURY LINK 69.65 4063636732 09/04/20 WWTP Phone Svc 69.65 5310 430600 345 101000

90120 4828 CENTURY LINK 49.67 4063633034 09/04/20 Elevator Alarm Line 49.67 1000 510300 345 101000

90121 4828 CENTURY LINK 51.63 4063630191 09/04/20 City hall Fax 51.63 1000 510300 345 101000

90122 4828 CENTURY LINK 247.88 4063632101 09/04/20 City Hall Phone Svc 247.88 1000 510300 345 101000 Total for Vendor: 582.24

90123 4482 CHEMICAL MONTANA COMPANY 6,824.00 26290 09/08/20 Chlorine/Ortho 6,824.00 5210 430500 220 101000 Total for Vendor: 6,824.00




90124 6966 CONSTRUCT MONTANA, LLC 29,516.51 2009A 09/28/20 Reported Inspections Counted 29,516.51 2394 411060 357 101000 Total for Vendor: 29,516.51

90125 190 CORE & MAIN 270.64 N024382 09/24/20 #36 upper stem for hydrant 270.64 5210 430500 220 101000

90126 190 CORE & MAIN 136.22 M962110 09/10/20 Meter Pit, 45 s valve key 136.22 5210 430500 220 101000

90127 190 CORE & MAIN 256.97 M904035 09/17/20 Coupling Insta Tites 256.97 5210 430500 220 101000

90128 190 CORE & MAIN 25.98 M983681 09/17/20 45s Brass 25.98 5210 430500 220 101000

90129 190 CORE & MAIN 208.72 N004627 09/17/20 Valve Key 208.72 5210 430500 220 101000 Total for Vendor: 898.53

90207 211 DONALDSON BROS 803.00 27801 07/31/20 Street Repair 803.00 5210 430500 220 101000 Total for Vendor: 803.00

90130 689 ENERGY LABORATORIES, INC 279.00 344327 09/21/20 Sept 1st wk effluent nutrients 279.00 5310 430600 357 101000

90131 689 ENERGY LABORATORIES, INC 97.00 342937 09/21/20 Sept 2nd wk effluent nutrients 97.00 5310 430600 357 101000

90132 689 ENERGY LABORATORIES, INC 20.00 339888 09/03/20 Sept 2nd wk effluent nutrients 20.00 5310 430600 357 101000




90133 689 ENERGY LABORATORIES, INC 97.00 341120 09/09/20 Aug 4th wk effluent 97.00 5310 430600 357 101000

90134 689 ENERGY LABORATORIES, INC 20.00 340765 09/08/20 2020 3rd Qtr metals 20.00 5310 430600 357 101000 Total for Vendor: 513.00

90135 2482 EVANS' ACE HARDWARE 7.18 2186950 09/09/20 Spare keys for Dodge Dakota 7.18 1000 460430 220 101000

90136 2482 EVANS' ACE HARDWARE 103.94 2188290 09/10/20 Pipe Wrench, Misc Tools 103.94 5210 430500 220 101000

90137 2482 EVANS' ACE HARDWARE 18.15 2195292 09/18/20 Padlock for Ped Counter 18.15 1000 430200 220 101000

90138 2482 EVANS' ACE HARDWARE 10.56 2194445 09/17/20 Blades & Scraper for Windows 10.56 5210 430500 220 101000

90139 2482 EVANS' ACE HARDWARE 5.95 2197336 09/21/20 Nuts and Bolts 5.95 5210 430500 220 101000

90140 2482 EVANS' ACE HARDWARE 112.93 2196721 09/20/20 Batteries 112.93 5210 430500 220 101000

90141 2482 EVANS' ACE HARDWARE 14.97 2200482 09/25/20 Dawn, Felt Pad 14.97 1000 411230 220 101000

90142 2482 EVANS' ACE HARDWARE 31.96 2181823 09/03/20 Concrete Mix 31.96 5210 430500 220 101000

90143 2482 EVANS' ACE HARDWARE 13.77 2193544 09/16/20 Cleaner 13.77 1000 411230 220 101000




90144 2482 EVANS' ACE HARDWARE 27.93 2203647 09/28/20 Cocktail Picks, Cleaner 27.93 1000 411230 220 101000

90145 2482 EVANS' ACE HARDWARE 11.98 22201348 09/26/20 Baster 11" 11.98 5310 430600 220 101000 Total for Vendor: 359.32

90146 6930 FISHER'S TECHNOLOGY 43.86 840437 09/29/20 Mtce Oct. 2020 43.86 1000 411100 360 101000 Total for Vendor: 43.86

90147 2956 HDR ENGINEERING, INC 6,249.85 1200292522 09/09/20 Scada Improvements 3,124.92 5210 430500 930 101000 1200292522 09/09/20 Scada Improvements 3,124.93 5310 430600 930 101000 Total for Vendor: 6,249.85

90148 6390 HOWE, MATT 54.31 09242020 09/24/20 CDL License 54.31 5310 430600 330 101000 Total for Vendor: 54.31

90149 6429 JOHN BELL 3,610.00 09302020 09/30/20 8/30-9/30/2020 3,610.00 1000 411100 350 101000 Total for Vendor: 3,610.00

90150 6191 JOHN DEERE FINANCIAL 88.37 E01495/7 09/26/20 Saw Repair 40509 88.37 5210 430500 360 101000

90151 6191 JOHN DEERE FINANCIAL 599.99 D96171/7 09/16/20 Pressure Washer 1,199.98 1000 430200 212 101000 D96172/7 09/16/20 Credit Memo -599.99 1000 430200 212 101000 Total for Vendor: 688.36

90201 6924 KDBCO 129.95 7016 09/29/20 Tiger Tough 129.95 1000 420100 212 101000 Total for Vendor: 129.95




90152 6130 KELLEY CONNECT 91.86 IN724841 09/21/20 Finance Copier 91.86 1000 410500 360 101000

90153 6130 KELLEY CONNECT 99.00 IN723644 09/16/20 Maintenance 99.00 5310 430600 357 101000

90209 6130 KELLEY CONNECT 94.78 IN722901 09/14/20 94.78 1000 410400 360 101000 Total for Vendor: 285.64

90157 1548 L N CURTIS & SONS 105.00 INV424350 09/21/20 Helmets 105.00 1000 420440 225 101000 Total for Vendor: 105.00

90154 4952 LIBERTY ELECTRIC 453.69 66811 09/11/20 WWTP install float/motor ctrl 453.69 5310 430600 360 101000 Total for Vendor: 453.69

90155 5468 LIERCKE, BOB 120.00 09172020 09/17/20 Gym Membership Reimb 120.00 1000 420100 390 101000 Total for Vendor: 120.00

90156 6197 Linda Isaacs 510.00 464877 09/29/20 Samsid Updating 510.00 1000 410500 358 101000 Total for Vendor: 510.00

90202 320 MARCUS DALY HOSPITAL 106.89 6821927 09/15/20 PD2009-0137 106.89 1000 420100 350 101000 Total for Vendor: 106.89

90158 196 MASSA HOME CENTER 59.99 591147 09/24/20 300' Land Tape 59.99 1000 460430 220 101000 Total for Vendor: 59.99




90159 4584 MASTERCARD 3,034.24 08312020 08/31/20 Toner, Pens, Pads 382.87 1000 420100 210 101000 08312020 08/31/20 Optics Planet 66.99 1000 420100 212 101000 08312020 08/31/20 Vehicle Repair 2,352.00 1000 420100 360 101000 08312020 08/31/20 Lodging 202.38 1000 420100 370 101000 08312020 08/31/20 Notary 30.00 1000 420100 380 101000 Total for Vendor: 3,034.24

90160 4170 MCGOWAN WATER 6.00 940774 08/24/20 Water 6.00 1000 430900 220 101000

90161 4170 MCGOWAN WATER 18.50 940461 08/24/20 Water 18.50 1000 430900 220 101000

90162 4170 MCGOWAN WATER 7.75 640167 08/24/20 water 7.75 1000 430900 220 101000 Total for Vendor: 32.25

90163 4596 MISSOULIAN/RAVALLI REPUBLIC 99.20 20606239 08/16/20 ZBA Legal Ad 99.20 1000 411010 330 101000

90164 4596 MISSOULIAN/RAVALLI REPUBLIC 174.80 20606688 08/23/20 Sidewalk Invitation to Bid 174.80 2500 430200 360 101000 Total for Vendor: 274.00

90165 6897 MMIA WC PRESUMPTIVE COVERAGE 5,539.00 FY20/21 09/16/20 Presumptive Coverage 5,539.00 1000 420440 142 101000 Total for Vendor: 5,539.00

90208 6330 MONTANA BROOM & BRUSH 60.20 1451048 09/15/20 Toilet Paper, Paper Towels 60.20 5210 430500 220 101000 Total for Vendor: 60.20




90166 1492 MONTANA DEPT OF ENVIRONMENTAL 4,694.00 512101082 08/26/20 Community Connection Fee 4,694.00 5210 430500 330 101000 Total for Vendor: 4,694.00

90167 296 NORCO, INC. 10.44 30275491 09/24/20 Gloves 10.44 1000 460430 220 101000 Total for Vendor: 10.44

90168 162 NORTHWESTERN ENERGY 29,316.86 Sep-20 09/04/20 August Gas & Electric 1,496.07 1000 411230 340 101000 Sep-20 09/04/20 August Gas & Electric 454.29 1000 420440 340 101000 Sep-20 09/04/20 August Gas & Electric 170.46 1000 430200 340 101000 Sep-20 09/04/20 August Gas & Electric 735.83 1000 430900 340 101000 Sep-20 09/04/20 August Gas & Electric 815.25 1000 460430 340 101000 Sep-20 09/04/20 August Gas & Electric 146.76 2410 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 981.74 2412 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 344.43 2413 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 1,699.40 2414 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 205.13 2415 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 1,344.22 2416 430263 340 101000 Sep-20 09/04/20 August Gas & Electric 11,895.60 5210 430500 340 101000 Sep-20 09/04/20 August Gas & Electric 8,678.59 5310 430600 340 101000 Sep-20 09/04/20 August Gas & Electric 349.09 1000 430263 340 101000 Total for Vendor: 29,316.86

90169 3000 OSBURN IRRIGATION, INC. 22.90 94447 09/15/20 Repair broken Sprinkler Stand 22.90 1000 460430 220 101000

90170 3000 OSBURN IRRIGATION, INC. 15.75 94521 09/17/20 Valve Box lid 15.75 1000 460430 220 101000

90171 3000 OSBURN IRRIGATION, INC. 9.33 94575 09/21/20 Sprinkler 9.33 1000 460430 220 101000 Total for Vendor: 47.98




90173 6936 PEOPLE SPEAK, LLC 400.00 HAM-0003 09/29/20 Video Meetings software 400.00 1000 510300 330 101000 Total for Vendor: 400.00

90172 178 PETTY CASH 191.52 09222020 09/22/20 Car Wash 9.00 1000 411230 360 101000 09222020 09/22/20 Retirement party 125.92 1000 410200 205 101000 09222020 09/22/20 Dumptruck Registration 20.60 1000 430200 330 101000 09222020 09/22/20 Masks 15.00 1000 410500 210 101000 09222020 09/22/20 Recording Fees 21.00 1000 410400 393 101000 Total for Vendor: 191.52

90174 5371 PLATT 52.02 OS08658 09/01/20 For Ped Counter 52.02 1000 430200 220 101000

90175 5371 PLATT 233.57 OR39975 08/20/20 Plugs, Fuses 233.57 5310 430600 220 101000

90176 5371 PLATT 59.98 OR27001 08/21/20 Plugs, Fuses 59.98 5310 430600 220 101000

90177 5371 PLATT 55.16 OR40592 08/24/20 Tape 55.16 5310 430600 220 101000 Total for Vendor: 400.73

90178 6216 QBS SAFEGUARD 2,378.17 034175572 08/06/20 Utility Billing Postcards 1,094.60 5210 430500 210 101000 034175572 08/06/20 Utility Billing Postcards 1,094.60 5310 430600 210 101000 034175570 08/06/20 Utility Billing Postcards 94.48 5210 430500 210 101000 034175570 08/06/20 Utility Billing Postcards 94.49 5310 430600 210 101000 Total for Vendor: 2,378.17

90179 4836 RAVALLI COUNTY ECONOMIC DEVELOP 2,589.23 09242020 09/24/20 RCEDA lift station recovery 2,589.23 5310 343039 101000 Total for Vendor: 2,589.23




90206 1015 RAVALLI COUNTY TREASURER 331.00 09302020 09/30/20 Criminal Conv Surcharge 140.00 7453 212100 101000 09302020 09/30/20 Technology Surcharge 190.00 7453 212100 101000 09302020 09/30/20 Public Defender Fee 1.00 7453 212100 101000 Total for Vendor: 331.00

90210 5791 REVIZE LLC 2,700.00 10491 09/09/20 Annual Website License/Support 2,700.00 1000 510300 365 101000 Total for Vendor: 2,700.00

90180 6266 RICOH USA, INC 28.84 5060382024 09/08/20 Copier Mtce 28.84 1000 410360 360 101000 Total for Vendor: 28.84

90181 6967 ROBBINS PROPERTIES, LLC 2,519.28 5 09/03/20 Psy Fin Invoice Reimbursement 994.28 2700 411850 343 101000 5 09/03/20 Psy Fin Invoice Reimbursement 1,525.00 2700 411850 367 101000 Total for Vendor: 2,519.28

90182 6928 SCHROCK CONSTRUCTION, INC 23,397.31 1618 09/10/20 1/2 Library Roof 23,397.31 1000 411230 920 101000 Total for Vendor: 23,397.31

90183 6915 SCOTT'S AUTOMOTIVE CARE CENTER 398.80 17327 09/18/20 Car 13 brake rotors/pads 398.80 1000 420100 360 101000

90184 6915 SCOTT'S AUTOMOTIVE CARE CENTER 628.39 17304 09/09/20 Car 14 repair 628.39 1000 420100 360 101000

90203 6915 SCOTT'S AUTOMOTIVE CARE CENTER 65.12 17356 09/30/20 Car 18 oil chg/wiper blades 65.12 1000 420100 360 101000 Total for Vendor: 1,092.31




90185 6402 SPECTRUM 104.98 0124422091 09/18/20 Well Farm Internet 104.98 5210 430500 345 101000

90186 6402 SPECTRUM 161.97 0171359090 09/09/20 City Hall Internet 161.97 1000 510300 345 101000

90187 6402 SPECTRUM 104.98 0177448091 09/14/20 WWTP Internet 104.98 5210 430500 345 101000

90205 6402 SPECTRUM 134.97 0176556091 09/15/20 Justice Ctr Internet 134.97 1000 510300 345 101000 Total for Vendor: 506.90

90188 6885 STATE OF MONTANA 2.55 08312020 08/31/20 Full Court District Court Au 2.55 1000 411100 330 101000 Total for Vendor: 2.55

90189 166 THE PAPER CLIP 5.99 08227 09/17/20 Binder 5.99 1000 410360 210 101000 Total for Vendor: 5.99

90190 2122 TIRE-RAMA 42.65 7090008392 09/25/20 2008 Chevy Silverado oil c 42.65 1000 430200 360 101000 Total for Vendor: 42.65

90191 6789 UNITED STATES LIABILITY 1,249.00 NBP1557232 09/14/20 Liability Insurance 1,249.00 2700 411850 350 101000 Total for Vendor: 1,249.00

90193 1124 US POSTAL SERVICE 566.58 09302020 09/30/20 Sept Billing Postage 283.29 5210 430500 311 101000 09302020 09/30/20 Sept Billing Postage 283.29 5310 430600 311 101000 Total for Vendor: 566.58




90192 2244 USA BLUEBOOK 485.31 356805 09/11/20 Phosphate Colorimeter 485.31 5310 430600 212 101000 Total for Vendor: 485.31

90194 4943 VERIZON WIRELESS 360.09 9863242582 09/20/20 HVFD Cell Svc 360.09 1000 420440 345 101000

90195 4943 VERIZON WIRELESS 696.51 9863075731 09/18/20 June 19 - July 18 Chgs 24.50 1000 430900 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 24.50 1000 460430 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 252.72 5310 430600 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 186.59 5210 430500 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 41.64 1000 410200 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 41.64 2394 411060 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 41.64 1000 411230 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 41.64 1000 411100 345 101000 9863075731 09/18/20 June 19 - July 18 Chgs 41.64 1000 410360 345 101000

90196 4943 VERIZON WIRELESS 463.14 9862468490 09/09/20 PD Cell 8/10 - 9/9 463.14 1000 420100 345 101000 Total for Vendor: 1,519.74

90197 E 6128 WEX BANK 1,012.48 67806814 09/30/20 Conoco Fuel-August 2020 883.98 1000 420100 230 101000 67806814 09/30/20 Conoco Fuel-August 2020 44.00 1000 420100 360 101000 67806814 09/30/20 Conoco Fuel-August 2020 16.90 1000 430200 230 101000 67806814 09/30/20 Conoco Fuel-August 2020 33.80 5210 430500 230 101000 67806814 09/30/20 Conoco Fuel-August 2020 33.80 5310 430600 230 101000 Total for Vendor: 1,012.48

90198 1733 WGM GROUP 8,691.05 60753 09/15/20 Ravalli St 1st to RRXing Final 8,691.05 1000 430200 360 101000




90199 1733 WGM GROUP 8,654.21 60740 09/11/20 Fairgrounds Phase 7 8,654.21 1000 430200 930 101000 Total for Vendor: 17,345.26

90200 6442 YELLOWSTONE WATER WORKS 3,168.58 81-616 09/24/20 Meters 3,168.58 5210 430500 220 101000 Total for Vendor: 3,168.58 # of Claims 105 Total: 158,973.01 Total Electronic Claims 1,012.48 Total Non-Electronic Claims 157960.53

10/02/20 CITY OF HAMILTON Page: 14 of 1514:02:32 Fund Summary for Claims Report ID: AP110 For the Accounting Period: 10/20

———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— Fund/Account Amount———————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————— 1000 GENERAL FUND 101000 Cash-First Interstate $68,081.76 2394 Building Code Enforcement 101000 Cash-First Interstate $29,558.15 2410 S.I.D. #10 Lighting Fund 101000 Cash-First Interstate $146.76 2412 S.I.D. #12 Lighting Fund 101000 Cash-First Interstate $981.74 2413 S.I.D. #13 Lighting Fund 101000 Cash-First Interstate $344.43 2414 S.I.D. #14 Lighting Fund 101000 Cash-First Interstate $1,699.40 2415 S.I.D. #15 Lighting Fund 101000 Cash-First Interstate $205.13 2416 S.I.D. #16 Lighting Fund 101000 Cash-First Interstate $1,344.22 2500 Street Maintenance District 101000 Cash-First Interstate $174.80 2700 Downtown Hamilton Business Improvement 101000 Cash-First Interstate $3,797.06 5210 Water Operating 101000 Cash-First Interstate $34,046.89 5310 Sewer Operating 101000 Cash-First Interstate $18,261.67 7453 STATE TREASURER SURCHARGE 101000 Cash-First Interstate $331.00

Total: $158,973.01

10/02/20 CITY OF HAMILTON Page: 15 of 1514:02:32 Claim Approval Signature Page Report ID: AP100A For the Accounting Period: 10 / 20

CLAIM APPROVAL by CITY COUNCIL, DATED October 6, 2020 City of Hamilton claim number 90107 through 90211 for October 2020 claims,TOTALING $158,973.01. Every reasonable effort has been made to process the claims accurately and charge the accounts so noted on the claim forms. There was nothing that came to our attention that would lead us to think that any of the claims were not legitimate. Claims have been noted as being approved by department heads or administrative review.

Mayor Dominic Farrenkopf has approved the preliminary review of claims prior to the October 6, 2020 Council meeting.

ENTERED By: Jenny L. Lovitt, Accounting ClerkREVIEWED BY: Craig A. Shepherd, Finance AdministratorAPPROVED BY: See departmental/administration approval and review initials and Council Chairman approval initial.

Phone: 406-363-6717 or 406-363-3316 ꞏ Fax: 406-375-1470 website: www.cityofhamilton.net

City of Hamilton Public Works

920 New York Ave Hamilton, Montana 59840

MEMORANDUM To: Dominic Farrenkopf

From: Donny Ramer

Date: September 24, 2020

Subject: Recommendation of Permanent Status for Justin Murray

Justin Murray was hired as a Public Works Water Operator in Training on March 23, 2020 and completed his probationary period of 1,040 hours on September 23, 2020. Justin has quickly learned his job duties in the water department and is working towards getting his CDL and taking his water operator certification tests. Justin is willing to help out with the needs of any department under public works, and has worked well under the current split shift schedule. I recommend that Justin be approved as a regular City employee at the October 6th City Council meeting and his probationary period be ended upon completion of 1,040 hours. Sincerely,

Donald R. Ramer, PE, CFM Director of Public Works Cc: Rose Allen

Phone: 406-363-6717 or 406-363-3316 · Fax: 406-375-1470 website: www.cityofhamilton.net



MEMORANDUM To: City Council From: Donny Ramer Date: October 6, 2020 Subject: WWTP Lead Operator – Job Description Changes With the upcoming retirement of the WWTP Lead Operator, Public Works has updated the job description for the WWTP Lead Operator position to more accurately reflect the duties and responsibilities associated with this position. The current job description was last updated in 2003 and there have been many changes both regulatory and in the day-to-day operations that needed to be more adequately addressed in the revised job description. Public Works is requesting approval from Council of the revised job description so the position may be advertised and the search for quality candidates may begin. Sincerely,

Donny Ramer, PE, CFM Director of Public Works

CITY OF HAMILTON Wastewater Treatment Plant and Collection System Lead Operator

POSITION DESCRIPTION

Position Title: Wastewater Treatment Plant and Collection System Lead Operator Department: Public Works Department Reports To: Director of Public Works FLSA Status: Non-Exempt Salary Level: Grade N SUMMARY: Performs a variety of technical, administrative and supervisory work in the operation and maintenance of the Wastewater Treatment facilities, sewer collection system, and sewer lift stations in order to maintain chemical, physical, and biological integrity of the facilities in a safe manner to meet required Federal, State and local standards and regulations. SUPERVISION EXERCISED AND RECEIVED: Works under the general supervision of the Director of Public Works. Directly supervises and schedules public works wastewater staff (currently WWTP Lead and 3 others) with the daily operation and maintenance of the wastewater system. Coordinates department activities with other departments and agencies as needed. QUALIFICATIONS: Education: High school diploma, general education development (GED) or High School Equivalency Transcript (HiSET) required. Associates (or higher) Degree in Water Technology or related field or Additional course work in Water Treatment and Distribution or Wastewater Treatment and Collection preferred. Experience: At least eight years’ experience in a plant/manufacturing environment with at least Four (4) years of related experience in the operation and maintenance of an advanced wastewater treatment facility and/or an equivalent combination of education and experience. Knowledge of:

• Applicable regulations, codes, policies, and procedures related to the activities, functions, and maintenance of plant equipment and collection system;

• Occupational and environmental safety and health hazards, and safety practices; • Characteristics and properties of related substances and chemicals to ensure safe,

appropriate, and effective use and storage; • Proper management, use, and retention of material safety data sheets (SDS); • Sampling techniques and analysis; • Materials, tools, and equipment used to maintain facilities, systems, and grounds; • Techniques, principles, and practices of effective and efficient materials management

and control, and records management;

• Business and personal computers and software applications; • Principles and practices of effective employee supervision;

Ability to:

• Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals, blueprints, maps and regulations.

• Write routine reports, prepare state and federal reports and correspondence, write clearly and informatively, and present numerical data effectively.

• Speak effectively before groups of customers, employees or Agency representatives • Calculate figures and amounts such as proportions, percentages, area, circumference,

and volume. • Apply common sense understanding to carry out instructions furnished in written, oral,

or diagram form. • Firmly and impartially coach, lead and direct the activities of City staff, operations,

policies, and procedures. • Must be able to be on call for emergencies. • Work in an organized, accurate, and efficient manner both independently and as part of a team. • Work under pressure and under firm deadlines. • Communicate in the English language, orally and in writing. • Establish and maintain effective working relationships with diverse individuals and

groups. Skills in:

• Identifying and resolving problems in a timely manner; • Gathering and analyzing information; • Developing alternative solutions within the prescribed standards and procedures. • Supporting and explaining reasoning for decisions; exhibiting sound and accurate

judgment; including appropriate people in decision-making process. Must possess a State of Montana Waste Class 1C Wastewater Certification; must possess or obtain, valid State of Montana Commercial Driver’s License, and State of Montana Class 3-B Water Treatment Certification and Class 2-A Water Distribution Certification within 6-months. Observes safety and security procedures. Skilled in operation of hand power tools, welders, operate meters and test equipment, operate heavy machinery. DUTIES AND RESPONSIBILITIES: Operates wastewater treatment, sludge processing, composting, and disposal equipment in wastewater treatment plant to control flow and processing of sewage by performing the following duties.

• Performs and monitors all tests, sampling, reporting for the Montana Department Environmental Quality discharge permit, composting permit, and 40 CFR part 503 sludge regulations.

• Monitors, records and calculates loading rates for composting process. • Manages and implements treatment plant Industrial Storm Water Pollution Prevention

Plan (SWPPP). • Monitors control panels and adjusts valves and gates manually or by remote control to

regulate flow of sewage. • Observes variations in operating conditions and interprets meter and gauge readings

and tests results to determine load requirements. • Starts and stops pumps, engines, and generators to control flow of raw sewage through

filtering, settling, aeration, and sludge digestion processes. • Maintains log of operations and records meter and gauge readings. • Collects sewage samples and conducts laboratory tests. • Directly supervises and schedules public works wastewater staff for the daily operation

and maintenance of the wastewater system. • Maintains manholes, sanitary sewer mains, and storm drain dry wells. • Inspects sewer service line installations and completes sewer service line taps. • Diagnoses and evaluates facility problems, monitors and maintains appropriate

materials and supplies, ensures safe work practices and reports to the Director of Public Works.

• Coordinates wastewater staff work schedules with the Public Works Foreman for scheduling of various projects and maintenance within the Public Works Department.

• Attends conferences and meetings to keep abreast of current trends in the field and regulation changes; may represent the City at local, County and State meetings.

• Provides regular and as needed updates to the Director of Public Works on the status of wastewater treatment plant operations.

• Assists Director of Public Works in preparation of annual budget and monitors budget status throughout budget year.

WORK ENVIRONMENT: While performing the duties of this Job, the individual is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear and smell. The individual must occasionally lift and/or move up to fifty (50) pounds (or greater with assistance). Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work is performed primarily in office, plant, vehicles, heavy equipment, and outdoor settings, in all weather conditions, including temperature extremes. Individual is frequently exposed to wet and/or humid conditions; moving mechanical parts; exposed to sewer gases and fumes or airborne particles and raw wastewater; toxic or caustic chemicals; outside weather conditions and risk of electrical shock. The individual will work in confined spaces and trenches and required to work with power tools and operate heavy equipment. The individual is occasionally exposed to vibration. The noise level in the work environment ranges from quiet to loud. SELECTION GUIDELINES: The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Reasonable Accommodation The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Updated: October 6, 2020




MEMORANDUM

From: Donny Ramer, Public Works To: Hamilton City Council Date: October 6, 2020 Subject: WGM Ravalli Street Improvements Contract Addendum No. 5 Public Works requested a proposal from WGM Group, Inc. for additional services during construction for improvement to Ravalli Street from First Street to Honey Lane. Due to increased inspection requirements related to ongoing development projects and staff limitations due to COVID-19, this contract amendment covers additional construction observation, contractor coordination, coordination with Montana Rail Link, design revisions, and easement exhibits. This project is budgeted in the 2020-2021 budget and should be completed within the next 30 days. Public Works requests that Council and authorize the Mayor to amend the Ravalli Street contract with WGM in the amount of $7,469. Sincerely,

Donald R. Ramer, PE, CFM Director of Public Works

AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES

RAVALLI STREET/9TH STREET ADDENDUM NO. 5

THIS ADDENDUM NO. 5 is entered into on October 7, 2020, by and between the CITY OF HAMILTON, MONTANA, a municipal corporation organized and existing under the laws of the State of Montana, 223 South 2nd St., Hamilton, Montana 59840, (City), and WGM Group, a Montana corporation, 1111East Broadway, Missoula, Montana (Engineer). WHEREAS, the City and Engineer entered into an Agreement for Professional Engineering Services on December 11, 2013 (Agreement), to provide services related to Ravalli Street Improvements Project. This project is being implemented over several phases, with a detailed scope and budget prepared for each phase as it is scheduled. Services to be provided include project management and coordination, preliminary design, environmental services, final design, construction services, special improvement district development, and funding assistance. WHEREAS, the City and Engineer desire to enter into an Addendum to the Agreement, authorizing continuing work and additional fees associated with Ravalli Street and 9th Street Improvements, specifically Additional Construction Period Services for Ravalli Street Improvements from First Street to Honey Lane. This Addendum No. 5 is allowed under and fulfills the requirements set forth in Paragraph 17 (Modifications) of the Agreement, as well as Montana Code Annotated 7-5-4308 (Procedure to Modify Contract).

WHEREAS, the additional work on Ravalli Street is more fully described in the following document, attached to this Addendum as “Attachment F”:

1. WGM’s August 24, 2020, letter with Scope of Services NOW, THEREFORE, the parties do mutually agree that the Agreement executed by City and Engineer remains in full effect and valid, with the exception of the modifications shown below:

I. Scope of Work is modified as follows with added clauses underlined: …. Professional services to be provided by the Engineer are generally described as project management and coordination, preliminary design, environmental services, final design, and construction services. The fixed scope of services for this Agreement are detailed in Attachments A, B, C, D, E, and F which by this reference are made a part of this Agreement.

II. Compensation, is modified as follows with added clauses underlined:

A. Engineering services for the project shall be on a cost-plus-fixed fee basis for compensation for a fixed scope of services. The total amount (costs and fees) of the initial project for Ravalli Street Concept Design is $53,170. The estimated cost for Addendum No 1 fixed scope of work is $18,050 (Attachment B). The estimated cost for Addendum No 2 fixed scope of work is $65,130 (Attachment C). The estimated cost for Addendum No 3 fixed scope of work is $15,435 (Attachment D). The estimated cost for Addendum No 4 fixed scope of work is $15,691 (Attachment E). The estimated cost for Addendum No 5 fixed scope of work is $7,469 (Attachment F). These costs are in accordance with Attachments A, B, C, D, E, and F, which by this reference are made a part of this Agreement. It is expressly agreed that in no event will the total compensation paid under this Agreement and any Addendums exceed the amounts specified above without a written amendment signed by both parties.

III. Period of Service, is modified as follows with added clauses underlined: This Agreement and Addendum 1, 2, 3, 4, and 5 take effect as of the date entered into listed above. The professional services performed by the Engineer for Ravalli Street Improvements Project is a multi-year phased project do be accomplished through contract amendments, unless amended. The professional services performed by the Engineer for Preliminary Concept Design was completed by April 2014, unless amended (Attachment A). The professional services performed by the engineer for Ravalli Street Improvements Construction Period Services from First Street to Honey Lane are anticipated to be completed by December 2020, with construction to start in June 2020, unless amended.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement Addendum No. 4 the day and year written above. CITY OF HAMILTON, MONTANA WGM GROUP, INC. By______________________________ By ________________________________ Dominic Farrenkopf, Mayor Jonathan L. Gass, Principal Engineer Attest: __________________________ Rose M. Allen, City Clerk

Attachment F – City of Hamilton Public Works Agreement Scope of Work for Addendum No. 5

1111 East Broadway, Missoula, MT 59802 I OFFICE 406.728.4611 I EMAIL [email protected]

August 24, 2020 Donny Ramer City of Hamilton 920 New York Avenue Hamilton, MT 59840 Re: Proposed Amendment for Ravalli Street Improvements

Additional Construction Period Services from 1st Street to the Railroad Crossing Dear Donny: During the construction of Ravalli Street improvements, from 1st Street to the Railroad Crossing, WGM Group performed additional services as directed by the City. These services provided the City with additional resources during a busy construction period. Per your request, we have prepared this amendment to our December 11, 2013, contract for engineering services related to Ravalli Street to account for these additional services and fees. This amendment is based on our costs to date for services performed that were outside of the April 30, 2020, scope letter for construction services. SCOPE OF ADDITIONAL SERVICES PROVIDED Additional Construction Period Services $7,469 During construction of Ravalli Street from 1st Street to the Railroad Crossing, WGM provided the following additional services as directed by the City:

• Construction observation • Coordination with the Contractor on schedule and progress • Coordination with the City construction details • Coordination with Montana Rail Link on the crossing design and construction • Design revisions for parking area adjacent to the Coffee Cup • Prepare easement exhibits for sidewalk east of the railroad tracks

FEE ESTIMATE Our fees for this additional work will be billed on a time and materials basis with a total cost not to exceed $7,469 without a supplemental agreement. The previous fee budget for this contract was $31,126. With this $7,469 amendment, the total contract budget will be $38,595.

Ravalli Street Construction Period Services from 1st St. to Railroad Crossing Additional Services During Construction August 24, 2020 Page 2 of 2 SCHEDULE Construction for this phase of the project is substantially complete and this phase of the project is anticipated to be closed out in the fall of 2020. Thank you for the opportunity to provide these services. Please contact us at 406.728.4611 if you have any questions. Sincerely, WGM Group, Inc. Jonathan L. Gass, PE, LEED AP PRINCIPAL ENGINEER JLG:smm W:\Projects\130920\130920.5\Docs\Proposals\Scope Letter 082120.docx




MEMORANDUM To: Mayor Farrenkopf and Hamilton City Council From: Donny Ramer Date: October 6, 2020 Subject: FY 2020 HB 473 – BaRSAA Gas Tax Request Dear Mayor and City Council: The attached resolution is required as part of the distribution request for the additional gas tax money collected under House Bill 473, the Bridge and Road Safety and Accountability Act (BaRSAA). The City’s allocation for fiscal year 2020 under this program is $100,824.20, which will be used to pay for the Fairgrounds Road Surfacing and Curb Improvements Project – Daly Ave. to Kurtz Lane scope of work. The City is requesting its full FY2020 allocation for this project. The FY2019 allocation is also helping pay for this project. Public Works is requesting approval of the attached resolution so the request for distribution of funds may be completed. Sincerely,

Donald R. Ramer, PE, CFM Director of Public Works

CITY OF HAMILTON RESOLUTION #1420

A RESOLUTION REQUESTING DISTRIBUTION OF

BRIDGE AND ROAD SAFETY AND ACCOUNTABILITY PROGRAM FUNDS

WHEREAS, the Bridge and Road Safety and Accountability Account requires the Montana Department of Transportation to allocate accrued funds to cities, towns, counties, and consolidated city-county governments for construction, reconstruction, maintenance, and repair of rural roads, city or town streets and alleys, bridges, or roads and streets that the city, town, county, or consolidated city-county government has the responsibility to maintain; and,

WHEREAS, a city, town, county, or consolidated city-county government that requests

funds under the Bridge and Road Safety and Accountability Account must match each $20 requested with $1 of local government matching funds; and,

WHEREAS, a city, town, county, or consolidated city-county government requesting

distribution of allocated funds may make such a request to the Department of Transportation between March 1 and November 1 of the year the funds were allocated; and,

WHEREAS, the project to be funded is Appendix A - Fairgrounds Road Surfacing

and Curb Improvements – Daly Ave. to Kurtz Lane; and, WHEREAS, the local match for the allocated funds has been budgeted from the City of

Hamilton General Fund, Street Department Budget. THEREFORE, NOW BE IT RESOLVED THAT:

1. The City of Hamilton requests distribution of its share of the allocated Bridge and

Road Safety and Accountability funds to be used for the projects identified herein. 2. That the Council hereby empowers and authorizes the Mayor or other staff to

execute such further documents as may be necessary to facilitate the distribution of said funds. Adopted this 6th day of October, 2020.

___________________________________Dominic Farrenkopf, Mayor

ATTEST: _______________________________ Rose M. Allen, City Clerk

APPENDIX A

Fairgrounds Road Surfacing and Curb Improvements – Daly Ave. to Kurtz Lane Scope of Work

This project consists of constructing improvements to Fairgrounds Road in Hamilton, Montana from Daly Avenue to Kurtz Lane. Improvements include road reconstruction including demolition of existing and installation of new concrete curb and gutter, asphalt street paving, storm drainage structures, excavation, signs, pavement markings, landscaping and associated work. Total Estimated Project Price: $587,998.00 City of Hamilton HB 473/BaRSAA funds requested, $100,824.20 Match will be provided from the City of Hamilton 1000 General Fund, Streets Department in an amount exceeding $1 per $20 of requested funds per MCA 15-70-130.(3)

Documents

CITY OF HAMILTON CITY COUNCIL MEETING October 6 ......City Council Agenda 20200915 Page 2 of 2 10. BOARD AND COMMISSION REPORTS Planning Board Zoning Commission 11. CORRESPONDENCE