City of Gulfport Florida...2016/06/17 · City of Gulfport Florida Regular City Council Meeting Notice Tuesday, June 7, 2016 City Hall – 2401 53 rd Street South, Gulfport, Fl 33707

City of Gulfport FloridaRegular City Council Meeting Notice

Tuesday, June 7, 2016

City Hall – 2401 53rd Street South, Gulfport, Fl 33707 7:00 p.m. AGENDA

Call to Order Invocation given by Councilmember Christine Brown Pledge of Allegiance

Roll Call:

1. Public Comment.

2. City Manager Report. 3. City Attorney Report. 4. City Clerk Report.

5. Consent:

Consider approval of the Council Meeting minutes of May 3, 2016 and May 17, 2016.

6. Ordinances: None.

7. Resolutions:

a. 2016-41, A resolution of the City of Gulfport, Florida, authorizing the city manager to award the bid to Eveland Brothers, Inc. for the Shore Boulevard Recreation Trail and Improvements Project; and providing for an effective date.

b. 2016-42, A resolution of the City of Gulfport, Florida, adopting a Water Conservation Plan; and providing for an effective date.

c. 2016-43, A resolution of the City of Gulfport, Florida, authorizing the city manager to negotiate and enter into a Feasibility and Cost Share Agreement (FCSA) with the Army Corps of Engineers (ACOE) for the Boca Ciega Bay Restoration Study for the city’ Beach Re-nourishment Project; and providing for an effective date.

8. Discussion: 2016/2017 Utility Rates.

9. Discussion: 2016/2017 Operating Budget and Capital Improvements Program.

10. Council Comments/Informational Reports.

11. Adjournment.

Regular Council Meeting 2 Tuesday, June 7, 2016

Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. Any person with a disability requiring reasonable accommodation in order to participate in this meeting should call (727) 893-1000 or fax a written request to (727) 893-1005. This meeting is open to the public. Posted: June 3, 2016.

City of Gulfport FloridaRegular City Council Meeting Minutes

Tuesday, May 3, 2016

The Regular Meeting of the Gulfport City Council was held on Tuesday, May 3, 2016 in the City Hall, City Council Chambers, located at 2401 - 53rd Street South, Gulfport, Florida.

Samuel Henderson, Mayor, called the meeting to order at 7:00 p.m. The invocation was given by Councilmember Yolanda Roman followed by the Pledge of Allegiance.

Roll Call:

Present were Councilmembers Yolanda Roman, Christine Brown, and Daniel Liedtke, Vice Mayor Michael Fridovich; Mayor Samuel Henderson; City Manager James O’Reilly; City Attorney Andrew Salzman and City Clerk Lesley DeMuth.

Presentation:

Brian Battaglia, Esq., Legal Counsel, NAACP St. Petersburg Branch, provided hand-outs and spoke regarding the history and conditions at Lincoln Cemetery and answered questions from council. Council was in agreement that the city continue the current maintenance of the Cemetery and to receive input on language, from groups involved, for a Resolution to acknowledge the cultural and historical significance of the Cemetery.

1. Public Comment.

Poul Hornsleth was recognized and said he supported the proposed Resolution.

Jim Frisch was recognized and said he would follow-up regarding the ownership of the Cemetery and would have a discussion with the State CFO.

Maria Scruggs, President of the NAACP - St. Petersburg Branch, thanked Council for their support regarding the Cemetery and said the NAACP, Executive Committee, is committed to doing their part regarding the Cemetery.

Anthony Rizzo, Deputy Representative of the Florida Department of the American Legion and member of the 13th District Veterans Affairs Committee, suggested some assistance with the Lincoln Cemetery efforts may be available through the Department of the Florida American Legion.

Tim Spencer, 5857 26th Avenue S., in regard to the Rules of Procedures questioned comments by councilmembers on the city webpage, remarks during council meetings, text messaging being prohibited, and limiting council discussion and he provided information on a petition regarding the skateboard park.

Cindy Davis, 2790 45th Street S., spoke on her attendance at the citizen’s police academy.

Regular Council Meeting Minutes 2 Tuesday, May 3, 2016

Chris, Gulfport, asked council to make an adjustment to the water billing policy, to provide a code enforcement policy for cats, and to provide training to the city’s customer service representatives. Mayor Henderson advised City Manager O’Reilly will follow-up.

Margarete Tober, 59th S., gave an update on Gulfport Neighbors events.

2. City Manager Report.

City Manager O’Reilly reported: • the Shore Boulevard Improvements Project will be out to bid next week with a

paver/block system for the parking area; and • he will provide council with materials regarding the water bill situation, advising that he

nor the council has the authority to grant an adjustment; explaining the consumers’ responsibilities.

3. City Attorney Report. No Report.

4. City Clerk Report. No Report.

6. Consent:

a. Resolution No. 2016-31: A resolution of the City of Gulfport, Florida, appointing members to serve on the Board of Adjustment; providing for terms of appointment; and providing for an effective date.

b. Resolution No. 2016-32: A resolution of the City of Gulfport, Florida, approving a special event application from the Gulfport Merchants Association; providing for the temporary waiver of provisions of the City Code of Ordinances/City Policies during said special event; providing for responsibilities; and providing for an effective date.

c. Resolution No. 2016-33: A resolution of the City of Gulfport, Florida, approving a special event application from the Ovations School for the Arts; providing for the temporary waiver of provisions of the City Code of Ordinances/City Policies during said special event; providing for responsibilities; and providing for an effective date.

d. Resolution No. 2016-34: A resolution of the City of Gulfport, Florida, authorizing the city manager to provide building services through the city’s agreement with M. T. Causley; and providing for an effective date.

City Clerk DeMuth read the Consent Agenda.

Motion by Councilmember Liedtke, second by Vice Mayor Fridovich to approve the Consent Agenda.

UNANIMOUSLY APPROVED BY ACCLAMATION

7. Ordinances:

a. 2016-01, First Reading: An ordinance of the City of Gulfport, Florida, amending Chapter 15, Pensions, Article V, Police Officers' Trust Fund, Division 1, Generally, of the


Code of Ordinances of the City of Gulfport; amending Section 15-51, Definitions; amending Section 15-52, Membership; Condition of Eligibility; amending Section 15-54, Finances and Fund Management; Establishment and Operation of Fund; amending Section 15-56, Benefit Amounts and Eligibility; amending Section 15-58, Disability; amending Section 15-60, Optional Forms of Benefits; amending Section 15-65, Maximum Pension; amending Section 15-66, Minimum Distribution of benefits; amending Section 15-75, Prior Police Service; adding Section 15-77, Supplemental Benefit Component for Special Benefits; Chapter 185 Share Accounts; providing for severability of provisions; repealing all ordinances in conflict herewith and providing an effective date.

City Clerk DeMuth read Ordinance No. 2016-01 by title only.

City Manager O’Reilly explained the ordinance.

Mayor Henderson opened the public discussion. Neither hearing nor seeing anyone who wished to speak, Mayor Henderson closed the public discussion.

Motion by Councilmember Brown, seconded by Councilmember Roman to approve Ordinance No. 2016-01.

ROLL CALL: COUNCILMEMBER ROMAN COUNCILMEMBER BROWN VICE MAYOR FRIDOVICH COUNCILMEMBER LIEDTKE MAYOR HENDERSON

YES YES YES YES YES

MOTION CARRIED

b. 2016-02, First Reading: An ordinance of the City of Gulfport. Florida, amending Chapter 15, Pensions, Article IV, Firefighters' Retirement Pension Fund, of the Code of Ordinances of the City of Gulfport; amending Section 15-31, Definitions; amending Section 15-32, Membership; amending Section 15-36, Benefit Amounts and Eligibility; amending Section 15-38, Disability; amending Section 15-40, Optional Forms of Benefits; amending Section 15-45, Maximum Pension; amending Section 15-46, Minimum Distribution of Benefits; amending Section 15-50.6, Prior Fire Service; adding Section 15-50.8, Supplemental Benefit Component for Special Benefits; Chapter 175 Share Accounts; providing for codification; providing for severability of provisions; repealing all ordinances in conflict herewith and providing an effective date.



Mayor Henderson opened the public discussion. Neither hearing nor seeing anyone who wished to speak Mayor Henderson closed the public discussion.

Motion by Vice Mayor Fridovich, seconded by Councilmember Brown to approve Ordinance No. 2016-02.


City Manager O’Reilly disclosed that Councilmember Brown is a member of the Firefighters’ Pension Fund and City Attorney Salzman opined that since there was no financial impact; no conflict exists.


YES YES YES YES YES

MOTION CARRIED

c. 2016-03, First Reading: An ordinance of the City of Gulfport, Florida, amending Chapter 15, Pensions, Article VI, Retirement System for City Employees, of the Code of Ordinances of the City of Gulfport pertaining to the City of Gulfport General Employees’ Pension Plan; amending Section 15-96, Benefit Amounts and Eligibility; providing for codification; providing for severability of provisions; repealing all ordinances in conflict herewith and providing an effective date.


City Manager O’Reilly explained the ordinance and provided his recommendation to deny the proposed ordinance based on 1) there are not actuarial gains sufficient to fully purchase the additional benefit – all cost for the increase in benefits, $61,000.00, will be borne by the city and 2) the striking of language in the pension ordinance.

Mayor Henderson opened the public discussion.

Pat Randazzo, Retiree, said the last COLA for retirees was ten years ago and provided information regarding pension investments and the cost of the COLA increase.

Tim Spencer, 26th Avenue S., questioned if the investments for the general employees, police and fire department’s pension plans are the same.

Neither hearing nor seeing anyone else who wished to speak, Mayor Henderson closed the public discussion.

City Manager O’Reilly advised the pension plans are individually managed by their respective Board of Trustees. How they invest and the returns that they realize are their responsibility. Councilmember Roman and City Manager O’Reilly discussed the proposed removal of language in the ordinance which sets parameters and in response to Councilmember Brown he advised there are 72 active retirees and he explained the proposed increase is 3% per year, up to ten years.

Attorney Salzman explained the motion procedures to Councilmembers.

Motion by Councilmember Liedtke, seconded by Councilmember Brown to table Ordinance No. 2016-03.

ROLL CALL: COUNCILMEMBER ROMAN YES

https://61,000.00


COUNCILMEMBER BROWN YES VICE MAYOR FRIDOVICH YES COUNCILMEMBER LIEDTKE YES MAYOR HENDERSON YES

MOTION CARRIED.

8. Resolutions: None

9. Discussion: Council Rules of Procedures.

City Clerk DeMuth said council had asked staff to look into three items for the Rules of Procedure and that wording has been provided for their consideration regarding rules for five minute speaking limit for council comments; council consensus to hold public forums; and limitations to councilmember’s language on the city website. City Clerk DeMuth advised that Councilmember Roman’s proposed language had also been provided.

Mayor Henderson said he felt Council had an obligation to be concise and effective regarding limiting council comments; Vice Mayor Fridovich and Councilmember Brown were in agreement. Councilmember Roman read a statement regarding the potential limitations and reiterated her preferences as to possible changes in the rules. Councilmember Liedtke stated he supports the language as provided by staff and is against having third party links on the City website. Mayor Henderson said he believes the current rules have worked well and does not agree that changes proposed by Councilmember Roman would have a greater effect than current rules and procedure as some of the proposals are already covered on the HRO; he asked that when a Councilmember is giving their report that they are not interrupted and if there is a comment by other Councilmembers it be stated after the completion of the report.

Attorney Salzman clarified that if a Facebook page is being utilized for City business it is subject to public record. Attorney Salzman said his advice would be not have a link to personal information on the City Website. Discussion ensured regarding the difference between a blog and a Facebook page. Attorney Salzman said that one-way communication from a councilmember is the safest way to communicate with the public, but advised the City would need to be provided copies of the information. He discussed the Sunshine Law, potential Public Records requests and the intent of the city’s HRO.

Councilmember Brown said she is in agreement with the language as proposed by staff and asked for public speakers to be allowed to finish a sentence if they go over the three minute time limit.

City Clerk DeMuth advised a Resolution providing for the changes discussed will be presented to council for their consideration on May 17.


Councilmember Roman provided a reminder for tonight’s Movie in the Park; thanked City Manager O’Reilly for sending the Mooring Field proposal to the County; thanked those who attended the Clam Bayou seminar; reported on her attendance at the Advanced Institute for Elected Municipal Officials; advised she will attend Ethics Training at the FLC Conference in August; spoke to Dining Out Fight for AIDS and the 58th Street Fire Disaster Fundraisers;

__________________________________


advised she will attend the Suncoast League of Cities Annual Meeting; thanked the City Manager and staff for constructing a small park on 60th Street and that she will be postponing her budget town hall meeting.

Councilmember Brown reported she attended the Florida League of Cities Advanced Institute for Elected Municipal Officials and encouraged the public to attend Boca Ciega High School Drama Department’s final play.

Vice Mayor Fridovich said he also supports the Dining Out for AIDS event.

Councilmember Liedtke reported on the upcoming Lion’s Club Pancake Breakfast and the Tampa Bay Beach Bums fundraiser for the Gulfport Neighbors.

Mayor Henderson reported on the Gulfport Neighbors Junk in the Trunk and People and Pets Project; extended to council an invitation to attend the memorial service for fallen law enforcement officers at the Pinellas County Sheriff’s Department and asked for a consensus of council on a presentation by the Blue Turtle Society regarding cigarette butts on the beach; no objection was heard.

11. Adjournment.

Motion by Councilmember Brown, second by Vice Mayor Fridovich to adjourn.

Date Approved: _____________________ ________________________________ Samuel Henderson, Mayor

Lesley DeMuth, City Clerk


Tuesday, May 17, 2016

The Regular Meeting of the Gulfport City Council was held on Tuesday, May 17, 2016 in the City Hall, City Council Chambers, located at 2401 - 53rd Street South, Gulfport, Florida.

Samuel Henderson, Mayor, called the meeting to order at 7:00 p.m. The invocation was given by Councilmember Yolanda Roman followed by the Pledge of Allegiance.

Roll Call:

Present were Councilmembers Yolanda Roman, Christine Brown, and Daniel Liedtke, Vice Mayor Michael Fridovich; Mayor Samuel Henderson; City Manager James O’Reilly; City Attorney Andrew Salzman and City Clerk Lesley DeMuth.

Presentation:

Commander Mary Farrand and Police Officer Zachary Mills presented certificates to the graduates of the Citizen’s Police Academy.

David Westmark, Blue Turtle Green Bird Society, provided the background of the Society and spoke on cigarette filter debris and their proto-type of a filter debris collection receptacle which they would like to install and monitor within the city. There was no objection from council to Mr. Westmark meeting with City Manager O’Reilly to discuss the placement of one collection receptacle on a trial basis east of the Casino.

Chad Whetstone, Partner, Carr, Riggs & Ingram, LLC, presented the 2014-2015 Annual Financial Report.

1. Public Comment.

Jan Lowe, 2014 Gray Street S., spoke regarding those who move next to a recreation center and then complain that there may be an increase in children’s activities due to the possibility of a skateboard park and on her opposition to council limiting speaking.

Denise Lowe, Gulfport, spoke on her attendance at the Citizen’s Police Academy, that she hoped the city would receive the grant for the skateboard park; advising she believed the recreation center was the appropriate location.

Gerry O’Regan, 2800 45th Street S., suggested the council’s rules of procedures set standards whereby the public is not subjected to demeaning, disrespectful, offensive and discriminatory terms.

Chuck Broich, 2666 45th Street S., spoke of the council’s trend to attack freedom of speech; addressing comments to citizens by Councilmember Liedtke and Mayor Henderson who advised Mr. Broich he needed to address the council as a whole as provided for in their adopted rules of procedure.

Regular Council Meeting 2 Tuesday, May 17, 2016

Cindy Davis, 2790 45th Street S., questioned if the rules state that she cannot express her unhappiness with her elected official’s behavior, to which City Attorney Salzman explained the intent is that individual councilmembers will not be attacked from citizens comments; if you are unhappy with a councilmember, you can express it without using the individual name. Ms. Davis requested that there be some method to deal with a councilmember that does not behave in a manner fitting of an elected official.

In response to Mayor Henderson, City Attorney Salzman said generally, if a majority of the council feels that it is necessary to sensor someone they can do that amongst themselves.

Chris Cook, spoke on his concerns with his water bill, the city’s billing policy for sewer usage and of a discussion he had on this subject with his councilmember.

Stan Kreuter, 6085 Gulfport Boulevard S., suggested the Teen Council be approached for ideas on the skateboard park.

In response to a question by Councilmember Liedtke, City Manager O’Reilly advised the Teen Council previously took action on the skateboard park.

2. City Manager Report. City Manager O’Reilly reported: • he will be having a conference call with Congressman Jolly’s Office and the Army Corps

of Engineers on Thursday to receive a determination on the city going to the next step in the beach renourishment project;

• there will be commercial filming taking place within the city this week; • on the upcoming Police Academy Reunion, Neighborhood Crime Watch Kick-Off and

Goodwill Hippie 5K; • staff will be hosting with Cardno information gathering opportunities to receive

community input on Tangerine Market Square, the use of Veterans Park for water quality and Shore Boulevard drainage, and the marina plan; and

• in regards to the water and sewer rates, he and Ms. Hannafin will be presenting a water rate structure for discussion during the June 7, council meeting. In response to a question from Councilmember Roman on having a workshop for residents, City Manager O’Reilly advised he would like to give council the first step proposals: the addition of a super-tier and a three (3) percent increase in services. He said over the summer, council can discuss what they would like to adopt for next year.

3. City Attorney Report. City Attorney Salzman introduced the city’s legal intern from Stetson University, Emily Carter.


5. Consent:

a. Consider approval of the Council Meeting minutes of April 5, 2016 and April 19, 2016.

b. Resolution No. 2016-35: A resolution of the City of Gulfport, Florida, appointing members to serve on the Planning and Zoning Board/Local Planning Agency; providing for terms of appointment; and providing for an effective date.


c. Resolution No. 2016-36: A resolution of the City of Gulfport, Florida, authorizing the city manager to enter into a contract with J.T.V., Inc. for sanitary sewer system repairs; providing for a budget adjustment; and providing for an effective date.


Motion by Councilmember Liedtke, second by Councilmember Brown to approve the Consent Agenda.

UNANIMOUSLY APPROVED BY ACCLAMATION

6. Ordinances:

a. 2016-01, Second Reading and Public Hearing: An ordinance of the City of Gulfport,Florida, amending Chapter 15, Pensions, Article V, Police Officers' Trust Fund, Division 1, Generally, of the Code of Ordinances of the City of Gulfport;amending Section 15-51, Definitions; amending Section 15-52, Membership;Condition of Eligibility; amending Section 15-54, Finances and Fund Management; Establishment and Operation of Fund; amending Section 15-56, Benefit Amounts and Eligibility; amending Section 15-58, Disability; amending Section 15-60, Optional Forms of Benefits; amending Section 15-65, Maximum Pension; amending Section 15-66, Minimum Distribution of benefits; amending Section 15-75, Prior Police Service; adding Section 15-77, Supplemental Benefit Component for Special Benefits; Chapter 185 Share Accounts; providing for severability of provisions; repealing all ordinances in conflict herewith and providing an effective date.



Mayor Henderson opened the Public Hearing. Neither hearing nor seeing anyone who wished to speak, Mayor Henderson closed the Public Hearing.

Motion by Councilmember Roman, seconded by Councilmember Brown to adopt Ordinance No. 2016-01.


YES YES YES YES YES

MOTION CARRIED

b. 2016-02, Second Reading and Public Hearing: An ordinance of the City of Gulfport.Florida, amending Chapter 15, Pensions, Article IV, Firefighters' Retirement Pension Fund, of the Code of Ordinances of the City of Gulfport; amending Section 15-31, Definitions; amending Section 15-32, Membership; amending Section 15-36, Benefit Amounts and Eligibility; amending Section 15-38, Disability; amending Section 15-40, Optional Forms of Benefits; amendingSection 15-45, Maximum Pension; amending Section 15-46, Minimum


Distribution of Benefits; amending Section 15-50.6, Prior Fire Service; adding Section 15-50.8, Supplemental Benefit Component for Special Benefits; Chapter 175 Share Accounts; providing for codification; providing for severability of provisions; repealing all ordinances in conflict herewith and providing an effective date.



Mayor Henderson opened the Public Hearing. Neither hearing nor seeing anyone who wished to speak, Mayor Henderson closed the Public Hearing.

Motion by Councilmember Brown, seconded by Vice Mayor Fridovich to adopt Ordinance No. 2016-02.

ROLL CALL: COUNCILMEMBER ROMAN YES COUNCILMEMBER BROWN YES VICE MAYOR FRIDOVICH YES COUNCILMEMBER LIEDTKE YES MAYOR HENDERSON YES

MOTION CARRIED

7. Resolutions:

a. 2016-37, A resolution of the City of Gulfport, Florida, authorizing the city manager to award the bid to Enterprise Marine Contractors Inc. for the Clam Bayou Dock Reconstruction Project; and providing for an effective date.

City Clerk DeMuth read Resolution No. 2016-37 by title only.

City Manager O’Reilly explained the resolution.


Motion by Vice Mayor Fridovich, seconded by Councilmember Brown to approve Resolution No. 2016-37.

In response to questions by Councilmember Liedtke, City Manager O’Reilly advised composite decking is not being used due to cost and he spoke to the city’s bid process. City Attorney Salzman reiterated that the city’s bid documents are solid.


MOTION CARRIED


b. 2016-38, A resolution of the City of Gulfport, Florida, authorizing the city manager to make a grant application to the U.S. Fish and Wildlife Commission (FFWC) and Florida Department of Environmental Protection (FDEP) to provide financial assistance for the Gulfport Municipal Marina Pump-Out Systems; and providing for an effective date.





In response to questions by council, Denis Frain, Harbormaster, advised the current pump-out systems were installed in 1995 and pump-outs are free of charge.


MOTION CARRIED

c. 2016-39, A resolution of the City of Gulfport, Florida, authorizing the city manager to make a grant application to the U.S. Fish and Wildlife Commission (FFWC) and Florida Department of Environmental Protection (FDEP) to provide financial assistance for a City of Gulfport Pump-Out Vessel; and providing for an effective date.




Mayor Henderson recognized Mr. Kreuter who questioned if the pump-out vessel would be free of charge to which City Manager O’Reilly advised it would.

Denise Lowe, Gulfport, said she has been an advocate for the mooring field and the city would be amiss by not making the grant application.





MOTION CARRIED

Mayor Henderson called for a ten (10) minute recess; reconvening the meeting at 8:44 p.m.

d. 2016-40, A resolution of the City of Gulfport, Florida, establishing reasonable rules and policies for the city council and for comment at city council meetings; and providing for an effective date.



Denise Lowe, Gulfport, said she thought the change to shorten a councilmembers time to give a report comes from a place that wants to stifle some councilmembers. She spoke about research she had done on time limits; suggesting time sharing.

Jan Lowe, 2014 Gray Street S., spoke on council workshops, that the collegial atmosphere disappeared after the election and that the proposed change is an attempt to shut up someone who researches, presents and thinks things through.

Cindy Davis, 2790 45th Street S., said she would like to see a more problem solving dialog between councilmembers and expressed her concerns on council trying to control the interaction from the public.


Motion by Councilmember Roman, seconded by Vice Mayor Fridovich to approve Resolution No. 2016-40.

Councilmember Roman advised all her comments on the Rules and Procedures were said at the last meeting and that she put her thoughts and background/information that supported her edits in a memorandum to City Attorney Salzman. Councilmember Roman advised she will vote “no” on the Rules and Regulations, however she will abide by the Rules and Regulations as passed.

Vice Mayor Fridovich said on the basis of limiting council’s time, this is not something new nor is it directed at one councilperson, it is something he brought up four years ago to try to streamline the process. Vice Mayor Fridovich spoke on the enacted decorum during meetings which needs to be respected from both sides; council to the audience and the audience to council.

Mayor Henderson spoke on his position that council has an obligation to be concise and effective in how they relay information and that he did not consider anything prejudicial or censoring. His


goal is to keep meetings running smoothly and efficiently and for council to be conscious of time; that is why they have elected to include discussion items in an existing meetings agenda.

City Manager O’Reilly asked if council is still comfortable with their guideline requiring if one councilmember receives or requests specific information that it be disbursed to all councilmembers; stating for the record that there may be times when one individual gets something and the others do not. Mayor Henderson pointed out that once the information is sent, it is a public record.

ROLL CALL: COUNCILMEMBER ROMAN NO COUNCILMEMBER BROWN YES VICE MAYOR FRIDOVICH YES COUNCILMEMBER LIEDTKE YES MAYOR HENDERSON YES

MOTION CARRIED: 4 to 1.

8. Discussion: Proposed Capital Improvement Program Budgets.

City Manager O’Reilly said at the last meeting there was a preliminary discussion on the budget and mentioned in his agenda memorandum that alley grading and improvements was left out of his central core objections. City Manager O’Reilly discussed re-appropriating $300,000 or $400,000 in BP funds, as the city has a very strong fund balance.

Councilmember Roman questioned the volleyball improvements to which City Manager O’Reilly said if the city received the beach renourishment, council could have that discussion. He advised there will not be any volleyball improvements until the sand is either put out or the city finds it is not getting the sand - anticipating this discussion is 36 months away. Councilmember Roman reiterated she would like to see more of a commitment to the green city aspect.

Councilmember Liedtke said he would like to see the Premier Drive street lighting added to which City Manager O’Reilly suggested combining this with the Wood Ibis Park Project.


Councilmember Roman reported on: Dining Out for AIDS, Gulfport Lights it Up Fundraiser, her attendance at Fire Opts 101, the upcoming Suncoast League of Cities Annual Meeting which Teen Council members will also be attending, PRIDE month/week activities, the Police Academy reunion and proposed displaying the PRIDE flag which City Manager O’Reilly recommended be flown at the Library; there was no objection from council.

Councilmember Brown reported on the Fire Opts 101 event.

Vice Mayor Fridovich expressed his appreciation for Dining Out for AIDS.

Councilmember Liedtke spoke on the Nation’s Top Cops which were recognized during the National Association of Police Organizations Awards Dinner in Washington, D.C. and those who were recognized during the VETSports Annual Awards Gala.

__________________________________


Mayor Henderson reported on a contact with DOT and a paving company to potentially get millings for the use in city alleys and he thanked the Fire Department and CERT for their help during Fire Opts Day. City Manager O’Reilly reported on June 20, paving will begin on 11th, 15th and 28th Avenues. Mayor Henderson asked for a yearly match of $3,000 in the city’s budget for CERT; there was no objection. Council attendance at the Suncoast League’s annual dinner was discussed and Mayor Henderson mentioned he will be participating in Dining Out for Life.

10. Adjournment.

Motion by Councilmember Roman, second by Councilmember Brown to adjourn.



CITY OF GULFPORT CITY COUNCIL

AGENDA MEMORANDUM

FROM: James E. O’Reilly, City Manager

DATE: June 7, 2016 AGENDA ITEM: 7-a

RESOLUTION NO.: 2016-41

SUBJECT: Award of Shore Blvd. Improvement Project, Phase I Construction Bid

RECOMMENDATION: Staff is requesting City Council authorize the City Manager to enter into a contract with Eveland Brothers, Inc. for the Shore Blvd. Improvement Project, Phase I.

BACKGROUND: The conceptual plan for the Shore Boulevard Improvement Project was presented to the Council on several occasions during the Fiscal Year 2015 budget process. Phase I of the project was approved for $300,000 of funding through the Community Development Block Grant program.

ANALYSIS: The City of Gulfport published an “Invitation to Bid” on May 15, 2016 for phase I of the project. The following bid proposals were received on June 1, 2016 and read aloud in City Hall Council Chambers.

Contractor Total Bid Cost

Midcoast Construction, LLC $1,491,152.19 405 St. Petersburg Dr. E., Suite 4 Oldsmar, FL 34677

Timm Group Building & General Contractors $1,256,913.00 1035 Harbor Lake Dr., Suite A-1 Safety Harbor, FL 34695

Eveland Brothers, Inc. $901,707.87 12790 Automobile Blvd. Clearwater, FL 33762-4719

Of the 3 bids received all provided the required bid bond and public entity crime form.

https://901,707.87

https://1,256,913.00

https://1,491,152.19

FINANCIAL IMPACT:

Total project funding in the amount of $600,000.00, is included in the City’s Capital Improvement Program Fiscal Year 2015/16 Budget. Included within the $600,000 budget amount is a $300,000 Pinellas County Community Development Block Grant. Subsequently, after negotiations with the low bidder, staff has reduced the actual cost of the project not to exceed $800,000; during the construction phase staff will continue to identify and apply opportunities to reduce the City’s actual project cost.

To provide the necessary additional funds for the project, staff recommends delaying the BP - marina parking lot improvements until the Fiscal Year 2017 Budget, presently included in the amount of $50,000 through the utilization of BP Funds. Application of the $100,000 in the parking lot option funds acknowledged during the City Council’s December BP discussion. Additionally, staff recommends applying realized savings of $76,000 that have been recognized within the City’s Capital Improvement Program Fiscal Year 2015/16 Budget to the project.

The balance of the project cost will be appropriated from the Waterfront Redevelopment District Fund Balance.

Expenditure:

Revised Project Cost (not to exceed): $800,000

Revenue:

Pinellas County CDBG Grant: City of Gulfport Capital Improvement Program/BP Funds Waterfront Redevelopment District Fund

Total Revenue:

$300,000 $365,000 $135,000 $800,000

$800,000

MOTION:

A motion to approve or deny Resolution No. 2016-41 authorizing the City Manager to enter into a contract with Eveland Brothers for the Shore Blvd. Improvement Project, Phase I in an amount not to exceed $800,000.

https://600,000.00

____________________________________

RESOLUTION NO. 2016-41

A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, AUTHORIZING THE CITY MANAGER TO AWARD THE BID TO EVELAND BROTHERS, INC. FOR THE SHORE BOULEVARD RECREATION TRAIL AND IMPROVEMENTS PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, The city advertised an Invitation to Bid for the Shore Boulevard Recreation Trail and Improvements Project on May 15, 2016 and bid proposals were received and read aloud in City Hall, Council Chambers, on June 1, 2016; and

WHEREAS, After an evaluation of the bids received for accuracy and compliance to bid documents, Staff recommends the bid be awarded to Eveland Brothers, Inc.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GULFPORT, FLORIDA:

Section 1. The City Council hereby authorizes the City Manager to award the bid for the Shore Boulevard Recreation Trail and Improvements Project to Eveland Brothers, Inc. in an amount not to exceed $800.000.

Section 2. Total project funding will be provided as follows:

Pinellas County CDBG Grant: $300,000 City of Gulfport Capital Improvement Program/BP Funds $365,000 Waterfront Redevelopment District Fund $135,000

$800,000

Section 3. This resolution shall become effective upon its adoption.

PASSED AND ADOPTED this 7th day of June, 2016 by the Council of the City of Gulfport, Florida.

Samuel Henderson, Mayor

ATTEST:

Kathy Tatay-Cook, Deputy City Clerk


AGENDA MEMORANDUM

FROM: Don Sopak, Public Works Director

DATE: June 7, 2016 AGENDA ITEM: 7-b

RESOLUTION NO: 2016-42

SUBJECT: Water Conservation Plan

RECOMMENDATION: conservation plan.

Staff is requesting City Council to adopt the attached water

BACKGROUND:

The Southwest Florida Water Management District (SWFWMD) 2015 Regional Water Supply Plan (RWSP) for the Tampa Bay Region identifies water conservation as a critical component in sustainably meeting future water supply demands for the region. The Florida Legislature has also continued to emphasize the fundamental importance of water conservation in meeting future water supply needs and in protecting Florida’s water and environmental resources. In an effort to ensure that effective water conservation is accomplished, the legislature and SWFWMD have promulgated statutory and rule requirements related to water conservation.

As of March 1, 1991, within the SWFWMD’s “Northern Tampa Bay WUCA” (NTB WUCA), wholesale public water supply utilities that received an annual average quantity of 100,000 gpd or more were required to obtain a separate Wholesale WUP to effectuate conservation requirements in the District’s WUP rules. The City received its first Wholesale WUP from the SWFWMD on December 9, 1992, and the City is currently seeking to renew that permit in 2016. Because the City’s Wholesale WUP is entirely intended to ensure the City’s water use is consistent with the water conservation requirements of the SWFWMD’s WUP rules, the City is required to develop and submit a “Water Conservation Plan” (WCP) for District review and approval. This WCP document is intended to accomplish that objective for the City of Gulfport as part of its currently pending request for a 20-year renewal of its Wholesale WUP The City submits the application form, all required supplemental information forms, and all required documentation so that the District Water Use Permit Bureau evaluation staff can determine if the use of water is reasonable and beneficial, does not interfere with any presently existing legal use of water, and is consistent with the public interest. It is the responsibility of the City to provide reasonable assurances for this on both an individual and cumulative basis.

ANALYSIS:

A component of the application for the water use permit requires a water conservation plan. The plan includes various conservation methods with an emphasis placed on the following:

Supply-Side Water Conservation Measures 1. Water Conserving Rate Structure 2. Informative customer billing, meter reading, rate structure, and usage information 3. Water Audits of distribution systems to reduce system losses 4. Metering replacement program 5. Reclaimed water reuse 6. Enhanced Land Development Regulations – i.e. Landscape-related codes

Demand Side Water Conservation Measures 1. Continued Enforcement of SWFWMD Water Shortage Restrictions 2. Indoor water use standards for new construction (plumbing code) 3. Indoor water use retrofits (toilet rebates)

FINANCIAL IMPACT:

The intention of the water conservation plan is to meet future water supply needs and protect Florida’s water and environmental resources. However, the design of this structure provides for increasing the rates of higher consumption customers, and is designed to provide a monetary incentive (lower bills) for conservation efforts of high end users. Those high end users who do not take advantage of the monetary incentive to conserve water, will result in higher water bills. The dollar amount of the additional revenue will be directly dependent upon the conservation efforts set forth by the City’s high end water users, and therefore cannot be determined at this time.

MOTION:

Move to approve/deny Resolution No. 2016-41 to adopt the attached water conservation plan.

____________________________________


A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, ADOPTING A WATER CONSERVATION PLAN; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, The Southwest Florida Water Management District (SWFWMD) 2015 Regional Water Supply Plan (RWSP) for the Tampa Bay Region identifies water conservation as a critical component in sustainably meeting future water supply demands for the region; and

WHEREAS, The Florida Legislature has also continued to emphasize the fundamental importance of water conservation in meeting future water supply needs and in protecting Florida’s water and environmental resources; and

WHEREAS, In an effort to ensure that effective water conservation is accomplished, the legislature and SWFWMD have promulgated statutory and rule requirements related to water conservation; and

WHEREAS, The intention of the water conservation plan is to meet future water supply needs and protect Florida’s water and environmental resources.


Section 1. The City Council hereby adopts the Water Conservation Plan for the City of Gulfport, dated May 2016, as attached hereto.




ATTEST:


~ Progressive Water Rewurces

City of Gulfport, Florida Water Conservation Plan

May 2016

City of Gulfport, Florida 2401 53rd St. S. Gulfport, FL 33707

(727) 893-1000 mygulfport.us

Prepared by:

6561 Palmer Park Circle, Suite D Sarasota, Florida 34238

(941) 552-5657

https://mygulfport.us

I. INTRODUCTION

II. SERVICE AREA, WATER USE, POPULATION, PER CAPITA USE, PROJECTED DEMANDS

1.0 Service Area

2.0 Water Use

3.0 Population (Customer Base)

4.0 Per Capita Use

5.0 Projected Demands

III. GENERAL APPROACH

IV. WATER CONSERVATION MEASURES

1.0 SWFWMD Water Use Restrictions – Adoption and Enforcement

2.0 Water Conserving Rate Structure(s) – Water and Sewer Services

3.0 Customer Billing, Meter Reading, Rate Structure and Usage Information

4.0 Public Education and Outreach

5.0 Outdoor Water Use

6.0 Indoor Water Use

7.0 Utility Infrastructure Conservation Elements

8.0 Proactive Investigation of Abnormally High Water Use

9.0 Water Auditing and Meter Replacement Program

V. BENEFICIAL USE OF RECLAIMED WATER

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I. Introduction

The City of Gulfport, Florida is located in southern Pinellas County, Florida. The City does not independently withdraw water to obtain its water supply but rather receives its public water supply though a wholesale water supply contract with the City of St. Petersburg, Florida. As such, the City’s water use activities are regulated by Southwest Florida Water Management District (SWFWMD; aka District) in accordance with its Water Use Permitting (WUP) rules (Chapter 40D-2, Florida Administrative Code). More specifically, Section 2.4.8.5 of the SWFWMD’s WUP Applicant’s Handbook requires a “Wholesale Public Supply WUP” to be obtained by public water supply utilities that receive all of their water supply from another public water supplier on a wholesale basis.

The SWFWMD’s 2015 Regional Water Supply Plan (RWSP) for the Tampa Bay Region identifies water conservation as a critical component in sustainably meeting future water supply demands for the region. The Florida Legislature has also continued to emphasize the fundamental importance of water conservation in meeting future water supply needs and in protecting Florida’s water and environmental resources. In an effort to ensure that effective water conservation is accomplished, the legislature and SWFWMD have promulgated statutory and rule requirements related to water conservation.

As of March 1, 1991, within the SWFWMD’s “Northern Tampa Bay WUCA” (NTB WUCA), wholesale public water supply utilities that received an annual average quantity of 100,000 gpd or more were required to obtain a separate Wholesale WUP to effectuate conservation requirements in the District’s WUP rules. The City received its first Wholesale WUP from the SWFWMD on December 9, 1992, and the City is currently seeking to renew that permit in 2016. Because the City’s Wholesale WUP is entirely intended to ensure the City’s water use is consistent with the water conservation requirements of the SWFWMD’s WUP rules, the City is required to develop and submit a “Water Conservation Plan” (WCP) for District review and approval. This WCP document is intended to accomplish that objective for the City of Gulfport as part of its currently pending request for a 20-year renewal of its Wholesale WUP.

SWFWMD WUP regulations require Public Supply WUP holders to have a per capita water use rate (i.e. daily rate of water use per person) of no greater than 150 gallons per capita day (gpcd). The City of Gulfport has a variety of water conservation initiatives that have served the City well in maintaining a low per capita water use rate over the years. By way of comparison, the City’s per capita water use rate is estimated to be 79 gpcd, about half of the allowable per capita use rate of 150 gpcd. The City is committed to continuing to ensure effective water conservation in the future. This WCP is intended to document a baseline for historic City water use, served population, and per capita use rate, and to document current and proposed City water conservation initiatives.

II. SERVICE AREA, WATER USE, POPULATION, PER CAPITA USE, PROJECTED DEMANDS

1.0 Service Area

The 2010 US Census estimated a total municipal population of 12,029 persons for the City of Gulfport. However, through agreement with Pinellas County, the City provides public water supply service not only within its municipal limits but also to certain nearby unincorporated areas of Pinellas County. Therefore, the City’s service area population exceeds its municipal population. The City’s Service Area is provided in the attached Figure 1.

2.0 Water Use

Figure 2 and Table 1 displays the City’s water use trends since 1989. As shown therein, water supply demands were relatively steady during the 1990s with annual average water use of around 1.21 million gallons per day (MGD). Water demands declined for a few years between 2000 and 2003, which may have at least partially occurred in response to the economic recession of that time. Thereafter, water use rates began to recover for a few years between 2004 and 2006 (1.14 MGD). However, water use rates did not return to those of the 1990s before the onset of the “Great Recession”. Since the onset of the Great Recession which began in 2007, water

Page 3 of 15

use rates within the City decreased considerably due to a decrease in the City’s customer base, and have only recently begun to stabilize.

Between 2006 and 2015 water use has decreased by approximately 191,000 gpd (17%). City utility staff report this water use stabilization during the last two years is generally consistent with observations of the initiation of economic recovery in the City. Therefore, the City anticipates that as the economic recovery continues water use will recover back to pre-Great Recession levels.

Table 1 - Water Use in City of Gulfport Service Area 1989 - 2015

Annual Annual

Year Average Daily

Quantity Year

Average Daily Quantity

(MGD) (MGD)

1989 1.270 2003 1.089

1990 1.197 2004 1.131

1991 1.243 2005 1.133

1992 1.243 2006 1.137

1993 1.188 2007 1.102

1994 1.193 2008 1.087

1995 1.195 2009 1.024

1996 1.185 2010 0.988

1997 1.190 2011 0.975

1998 1.197 2012 0.975

1999 1.225 2013 0.963

2000 1.217 2014 0.947

2001 1.173 2015 0.946

2002 1.157

Page 4 of 15

Figure 2 Historical Water Use (1989 - 2015)

2.00 ~-----------------------------------------------~

1.80 +---------------------------------------------------,

1.60 +---------------------------------------------------,

1.40 +---------------------------------------------------,

1.02

~ 1.00 C .£!

0.99 0.98 0.98 0.96 0.95 0.95

ii Cl

0 0.80 ~

C

~ i

0.60

0.40 +-------------------------------------------------<

0.20 +-------------------------------------------------1

0.00 -1--,---,--,---,---,--,---,--,---,---,--,---,--,---,---,--,---,--,---,---,--,---,--,---,---,--,---1

198919901991199219931994199519961997199819992000200120022003200420052006200720082009201020112012201320142015

Year

Figure 2 – Water Use in City of Gulfport Service Area 1989 - 2015

3.0 Population (Customer Base)

The City’s water supply service area is nearly built-out. While some new single-family, multi-family building and other construction has occurred since 1989 and will continue to occur, these changes are nominal in comparison to the total number of connections that already exist within the service area. However, since the onset of the Great Recession the City has experienced a substantial drop in the functional population served (i.e. City customer base/active connections). The City believes this decrease in served customers is the primary driver of the noted reduction 17% reduction in water use since 2006 since there is no other apparent reason since for the noted decrease in use. As provided above, the City anticipates that it will again provide water service to a population consistent with pre-Great Recession levels.

3.1 SWFWMD Population Estimates and Projections

The SWFWMD employs a detailed Geographic Information System (GIS) based methodology to estimate the functional population of public water supply service areas. The University of Florida’s Bureau of Economic and Business Research (BEBR) generates population projections that are generally accepted as the standard throughout the State of Florida. However, these projections are made at the county level only. In order to project populations at a smaller scale (e.g. municipality) the District disaggregates BEBR projections to a land parcel level. The parcel-level projections are then normalized to the BEBR medium range projection for the respective county.

Page 5 of 15

The District’s population estimate and projection methodology is a rigorous tool, and the City is prepared to accept the District’s pre-Great Recession population estimates and the District’s 2036 projected populations for its water supply planning. However, based upon discussions with District staff the method is not designed to identify temporary drops in served population such as that the City experienced as a result of the Great Recession. Therefore, SWFWMD’s population estimates for the post-recession period to present do not reflect the reduction in served population noted by the City. Therefore, the City believes pre-Great Recession population and water use, should be used to calculate a representative per capita water use rate for current and to project demands.

3.1.1 2005 Historic and 2036 Projected Service Area Functional Population

The SWFWMD’s estimated 2005 functional population for the City of Gulfport’s service area was 14,435 persons (SWFWMD, 2010 Regional Water Supply Plan). This same value was used by the City in its 2005 Public Supply Water Use Surveys that are submitted annually to the SWFWMD. Given this consistency, and that 2005 preceded the onset of the Great Recession, a population of 14,435 can be used as a reasonable baseline for pre-Great Recession served population. The average of the District’s functional population estimates for 2010-14 is 14,440 persons, a value essentially identical to the 2005 estimate of 14,435 persons. Therefore, the District’s current population estimates do not reflect the decrease in served population experienced by the City during that time period. As noted above, this is because SWFWMD’s population tool is not designed to identify temporary fluxes. However, the City believes the District’s projected 2036 functional population of 14,751 persons appears reasonable for WUP permitting purposes in order to account for served population under recovered and projected growth conditions.

4.0 Per Capita Use

The per capita water use rate for any particular year is calculated based upon that year’s reported water use and the functional population of the service area.

Per Capita Use (gpcd) = Annual Average Water Use / Service Area Functional Population

Annual average water use is derived from the City’s records of the total volume of water received annually from the City of St. Petersburg divided by 365 days. “Functional population” is based upon permanent population and is adjusted for seasonal residents, tourists, group quarters, and net commuter population within a utility's service area, as appropriate to the service area in question.

4.1 2005 Per Capita Use Rate (Baseline Per Capita)

The per capita water use rate for 2005 was approximately 79 gpcd (based upon the annual average water use of 1,133,114 gpd and the functional population of 14,435 persons).

5.0 Projected Demands

Projected demands for the next 20-years are provided in Figure 3 and Table 2. Projected demands are based upon the City’s 2005 per capita use rate of 79 gpcd and SWFWMD-projected functional populations.

Page 6 of 15

Table 2 – Project Water Use in City of Gulfport Service Area 2015 - 2036

Annual Average Year Population Per Capita Daily Quantity

(MGD)

2016 14,575 79 1.173

2017 14,583 79 1.173

2018 14,590 79 1.174

2019 14,597 79 1.175

2020 14,604 79 1.175

2021 14,613 79 1.176

2022 14,622 79 1.176

2023 14,631 79 1.177

2024 14,640 79 1.178

2025 14,648 79 1.179

2026 14,657 79 1.179

2027 14,666 79 1.180

2028 14,675 79 1.181

2029 14,684 79 1.181

2030 14,692 79 1.182

2031 14,704 79 1.183

2032 14,716 79 1.184

2033 14,728 79 1.185

2034 14,739 79 1.186

2035 14,751 79 1.187

2036 14,764 79 1.188

Page 7 of 15

Figure 3 Projected Water Use (2016 - 2036)

2.00

1.80

1.60

1.40 c "' !. 1.17 1.17 1.17 1.17 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.18 1.19 1.19 1.19

~ 1.20 C T T . . . . . T T . . . iii a. ~

1.00 C .£! ii

"' 0 0.80 ~

C

~ i

0.60

0.40

0.20

, ..

0.00

2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036

Projection Year

Figure 3 - Project Water Use in City of Gulfport Service Area 2015 – 2036

SWFWMD also allows 2% for operational-related demands. Projected 2036 demands are approximately 1.187 MGD. The City and the SWFWMD have reached agreement on this 2036 annual average demand projection.

III. GENERAL APPROACH

The City’s WCP considers water conservation measures that will be implemented from both a “Supply Side” and a “Demand Side” as generally outlined below:

Supply-Side Water Conservation Measures 1. Water Conserving Rate Structure 2. Informative customer billing, meter reading, rate structure, and usage information 3. Water Audits of distribution systems to reduce system losses 4. Metering replacement program 5. Reclaimed water reuse 6. Enhanced Land Development Regulations – i.e. Landscape-related codes

Demand Side Water Conservation Measures 1. Continued Enforcement of SWFWMD Water Shortage Restrictions

2. Indoor water use standards for new construction (plumbing code)

3. Indoor water use retrofits (toilet rebates)

Page 8 of 15

IV. WATER CONSERVATION MEASURES

More specific descriptions of the water conservation measures the City will employ are provided below.

1.0 SWFWMD Water Use Restrictions – Adoption and Enforcement

1.1 Adoption

Sec. 11-63 (Declaration of Water Shortage) of Article IV of the City of Gulfport’s Municipal Code specifies the following in regard to City adoption of SWFWMD water shortage and associated water use restrictions:

“The declaration of a water shortage or water shortage emergency within all or any part of the City of Gulfport, Florida, by the governing board or the executive director of the district shall invoke the provisions of this division. Upon such declaration all water use restrictions or other measures adopted by the district pursuant to Chapter 40D-21, Florida Administrative Code, applicable to Pinellas County, or any portion thereof, shall be subject to enforcement action pursuant to section 11-64 of this division. Any violation of the provisions of Chapter 40D-21, Florida Administrative Code, or any order issued pursuant thereto, shall be a violation of this division.”

1.2 Enforcement

Sec. 11-64 (Enforcement) of Article IV of the City of Gulfport’s Municipal Code specifies the following in regard to enforcement of SWFWMD water shortage and associated water use restrictions:

“Every police officer or sheriff of the county or cities in the service areas governed by this division shall, in connection with all other duties imposed by law, diligently enforce the provisions of this division. In addition, the city manager may also delegate enforcement responsibility for this division to agencies and departments of local government in the service areas governed by this division, in accordance with state and local law.”

Upon identification of a water shortage violation, the City first provides an informal warning. However, repeat offenders are issued a formal written Notice of Violation (NOV) by the City’s Code Enforcement staff in order to bring the matter into compliance. The City has issued a number of written NOVs in recent years to resolve such repeat offences, and will continue to do so as necessary to properly enforce SWFWMD Water Shortage restrictions.

1.3 Enforcement Penalties

Sec. 11-65 (Enforcement Penalties) of Article IV of the City of Gulfport’s Municipal Code specifies the monetary penalties for violation of SWFWMD water shortage restrictions. Violation of any provision is subject to $27.50 for the first violation and a fine not to exceed $550.00 and/or imprisonment in the county jail not to exceed 60 days for second and subsequent violations.

2.0 Water Conserving Rate Structure(s) – Water and Sewer Services

2.1 Water Supply Rates

The City of Gulfport has maintained a water conserving rate structure for its water supply services for many years. Above a base service rate charge for the first 2,000 gallons/month, the more water a customer uses the higher their water bill. In September, 2014, the City raised the rates of its previous water conserving rate structure by 12% to provide a greater incentive for water conservation. Sec. 11-48 (Water Service

Rates) of Article IV of the City of Gulfport’s Municipal Code codifies these rates as follows:

Page 9 of 15

Table 3 – Water Supply – Water Conserving Rate Structure

A water service charge of $13.84 minimum charge per living unit, plus an additional charge at the following rate per 1,000 gallons or fraction thereof of water consumed in excess of 2,000 gallons per month as shown by the water meter reading:

Water

Consumption

Water Rate per

1,000 gallons

2,100—3,000 $6.92

3,100—5,000 $7.83

5,100—10,000 $8.77

10,100—15,000 $9.68

15,100 + $10.60

A new initiative the City intends to implement in the near future as part of this WCP is creating an additional sixth tier for water use above 20,000 gallons per month at a rate of $17.95 per thousand gallons within the current water conservation inclining block rate structure. The design of this structure provides for increasing the rates of higher consumption customers, and is designed to provide an even greater monetary incentive (lower water bills) for conservation efforts of high end users.

2.2 Sewer Rates

The City of Gulfport has also maintained a water conserving rate structure for its sewer services for many years. Above a base service rate charge for the first 2,000 gallons/month, the more water a customer uses the higher their sewer bill. In September, 2014, the City raised the rates of its previous water conserving rate structure for sewer services by 12% to provide a greater incentive for water conservation. Sec. 11-37

(Sewer Rates) of Article III (Sewage Disposal) of the City of Gulfport’s Municipal Code codifies these rates as follows:

Table 4 – Sewer Services – Water Conserving Rate Structure

A sewer service charge of $17.21 minimum charge per living unit, plus an additional charge at the following rate per 1,000 gallons or fraction thereof of water consumed in excess of 2,000 gallons per month as shown by the water meter reading:

Water

Consumption

Water Rate per

1,000 gallons

2,100—3,000 $8.60

3,100—5,000 $9.06

5,100—10,000 $9.50

10,100—15,000 $9.97

15,100 + $10.43

Page 10 of 15

A new initiative the City intends to implement in the near future as part of this WCP is creating an additional

sixth tier for sewer use above 20,000 gallons per month at a rate of $10.95 per thousand gallons within the

current sewer conservation inclining block rate structure. The design of this structure provides for increasing

the rates of higher consumption customers, and is designed to provide an even greater monetary incentive

(lower sewer bills) for conservation efforts of high end users.


3.1 Conservation Messaging

The City uses its customer billing as a means to advance its public messaging publications regarding water conservation. The following are examples of messages from a collection of water conversation tips the City’s uses periodically on customer bills.

Turn off the tap while brushing your teeth. Water comes out of the average faucet at an average of 2.5

minutes per gallon.

Stop that leaky toilet. Not only does it sound annoying, it wastes loads of water. Leaks can often be fixed

by making minor adjustment. Test your toilets for leaks by using some of our dye tablets, available at City

Hall.

Set up a rain barrel this summer. You can collect rain water from your eaves to water your garden or

flower beds.

Repair dripping faucets by replacing washers. According to American Water & Energy Savers, a faucet

that drips at a rate of one drop per second will waste over 2,700 gallons per year.

Put a tank booster in your toilet tank. To cut down on water waste, buy an inexpensive float booster for

your toilet tank. This may save ten or more gallon of water per day.

Insulate your water pipes. It is easy and inexpensive to insulate your water pipes with pre-slit foam pipe

insulation. You’ll get hot water faster plus avoid wasting water while it heats up.


The City provides its customers a monthly bill that identifies the customer’s water consumption for the

applicable billing period Customer billing period usage shall be placed on each utility-metered customer’s

bill. A bar graph is displayed on each bill which illustrates the monthly consumption trend over the course

of a one-year time frame, allowing the customer to compare their monthly water use to historical data.

Part of this WCP is to make available the following type of information, as applicable to the customer. The

information shall be provided by postal mailings, bill inserts, online notices, on the bill, or by other means.

To each utility-metered customer in each customer class, the City will provide information

describing the rate structure to include any applicable:

i. Fixed and variable charges.

ii. Minimum charges and the quantity of water covered by such charges.

iii. Price block quantity thresholds and prices.

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One new initiative the City intends to implement within one year as part of this WCP is to provide the

following type of information, as applicable to the customer, at least once each calendar year. If data is not

provided in gallons, a means to convert the units to gallons will be provided. The information shall be

provided by postal mailings, bill inserts, online notices, on the bill, or by other means.

To each utility-metered customer in each customer class, the City will provide information

describing the rate structure shall include any applicable:

i. Fixed and variable charges.

ii. Minimum charges and the quantity of water covered by such charges.

iii. Price block quantity thresholds and prices.

iv. Seasonal rate information and the months to which they apply.

v. Usage surcharges.

Information the customer can use to compare their water use relative to other single-family

customers or to estimate an efficient use and will include one or more of the following:

i. The average or median single-family residential customer billing period water use

calculated over the most recent three-year period, or the most recent two-year period if

a three-year period is not available. To the degree possible, data by billing period will be

provided.

ii. A means to calculate an efficient billing period use based on the customer’s

characteristics.

iii. A means to calculate an efficient billing period use based on the service area’s

characteristics.

4.0 Public Education and Outreach

The City regularly seeks to educate its residents about the value and importance of water conservation. One element of this effort is the City’s public education and outreach program.

4.1 Public Service Announcements

4.1.1 SWFWMD Water Shortage Restrictions

The City works to educate its citizens regarding the importance of water conservation and the need to comply with the SWFWMD’s Water Shortage restrictions. The City posts the applicable

provides a direct link to the SWFWMD’s Water Shortage restrictions webpage: restrictions on its website at http://mygulfport.us/phase-ii-water-shortage/. The City’s website

http://www.swfwmd.state.fl.us/conservation/restrictions/swfwmd.php. The City has also posted drought signage within the City during droughts.

4.1.2 Public Service Announcements - Water Conservation Educational Opportunities

The City provides public service announcements on its website regarding opportunities to learn about and implement water conservation. Recent examples are included below.

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http://mygulfport.us/phase-ii-water-shortage/

http://www.swfwmd.state.fl.us/conservation/restrictions/swfwmd.php

Pinellas Co. Cooperative Extension Service Water Conservation Seminar/Video

The City hosted a seminar entitled “Saving Money on your Water Bill” in the Gulfport City Hall Council Chambers that was presented by Brian Niemann, a Water Star Certified Florida-Friendly Landscaping Agent from the Pinellas County Extension Service http://mygulfport.us/waterconservationseminar/. The seminar was broadcast live on City of Gulfport Television and on the web at http://mygulfport.us/gtv615/.

To further the dissemination of this information, the video was posted directly on the City’s website http://mygulfport.us/water-conservation-seminar-video/ and on YouTube https://www.youtube.com/watch?v=rKX-mtRQIkg for those who were unable to attend or would like to review the materials again. The City will continue to host such water conservation educational opportunities and disseminate information in the future.

Other City Website Information

The City maintains a variety of water and utility-related information on its website. Information includes items such as water use facts; the City’s Water and Sewer Water Conserving Rate Structures; and what to do if your water consumption is higher than normal. This information is maintained at http://mygulfport.us/finance-department/utility-customer-service-2/.

5.0 Outdoor Water Use

5.1 Florida-Friendly Landscaping Ordinances

Within one year of adoption of this WCP the City will develop and adopt an ordinance requiring the use of Florida-Friendly landscaping principles, Florida Water Star, or other generally accepted water conservation programs, guidelines, or criteria that address outdoor water conservation.

5.2 Automatic Shutoff Devices for Landscape Irrigation Systems

Within one year of adoption of this WCP the City will develop and adopt an ordinance consistent with Section 373.62, F.S. (Water Conservation; Automatic Sprinkler Systems, Relating to Automatic Landscape Irrigation Systems) which specifies among other matter that automatic landscape irrigation system must include a properly installed, maintained, and operated technology that inhibits or interrupts operation of the system during periods of sufficient moisture.

6.0 Indoor Water Use

6.1 Toilet Rebates and Conservation Giveaways

The City has its own high efficiency toilet rebate program. City Utilities residential water customers are eligible for a rebate of up to $100 after the purchase and installation of a high efficiency water saving toilet. The City also provides free water conserving devices such as faucet aerators and showerheads.

6.2 City Plumbing Code

Through its ordinances, the City has adopted the State’s Florida Building Code 2001, which includes Florida

Building Code 2001—Plumbing. The ordinance includes language that approves any subsequent

amendments to the code, and therefore is current through the latest 2015 Plumbing Code, a water-

conserving plumbing code.

Page 13 of 15

http://mygulfport.us/waterconservationseminar/

http://mygulfport.us/gtv615/

http://mygulfport.us/water-conservation-seminar-video/

https://www.youtube.com/watch?v=rKX-mtRQIkg

http://mygulfport.us/finance-department/utility-customer-service-2/

7.0 Utility Infrastructure Conservation Elements

The City seeks to ensure that its utility operation and maintenance program seeks to conserve water at all times. The following are some examples of City Utility’s efforts in this regard.

7.1 Unaccounted for Water

The City seeks to maintain a low level of unaccounted for water. In CY2015 the City’s unaccounted for water was approximately 8%, well within the SWFWMD’s 10% standard. The City will continue to ensure that it maintains an acceptable level of unaccounted-for water.

7.2 Lift Station Pump Replacement

In 2008 and 2009 the City replaced a total of six pumps in Lift Stations 1 and 2. The pumps that were replaced used mechanical seals (packing), which use potable water to cool the pump shaft seals. This type of seal was required to leak a small amount of water any time the pump was running. The new pumps were a submersible type of pump that used effluent to cool pump shaft seals, and the water saving alone was about 36,000 gallons per month or 432,000 gallons per year (annual average water savings of approximately 1,200 gpd).

8.0 Proactive Investigation of Abnormally High Water Use

City Utility staff regularly checks customers’ monthly usage to determine if it is abnormally high. If water use is identified as abnormally high, or a customer calls with a billing concern, the City visits the customer to evaluate whether there is a leak or meter malfunction. If the customer is not at home, the City leaves a door hanger to inform the customer of what the City determined and that contains information regarding how much water can be wasted from even a small leak. The City also informs customers how to check for a leak, provides leak detection tablets, and asks customers if they may be experiencing any of the common causes of higher than normal bill such as:

Is their toilet running? Do they have to shake the handle on the toilet? The City offers tablets to help check if their toilet is leaking or suggest food dye.

Have they had guest staying with them? Have they checked their hose bib? Have they installed or are using a sprinkler system? Have they been watering the lawn? Did they top off a pool?

9.0 Water Auditing and Meter Replacement Program

The City conducts periodic water audits of its metering records in an effort to determine unaccounted-for water. The City recognizes that as meters age, their level of reliability decreases which typically results in under-reporting of water usage. Such under-registering meters can cause loss of revenue; therefore, it is in the utility’s best interest to conduct water audits. However, the City is also aware that water audits are required as a condition of its WUP.

The City also has a meter change-out program that calls for the replacement of 10% of all meters on an annual basis, and timely replaces any identified defective meters to ensure accurate water use records.

Meter readings that appear questionable are investigated and appropriate actions are undertaken to ensure accurate data are collected. These efforts allow for a more accurate assessment of the magnitude of unaccounted-for uses such as illegal hookups, leaks, improper operation, and other water losses.

Page 14 of 15

V. BENEFICIAL USE OF RECLAIMED WATER

Wastewater treatment for the City of Gulfport is provided by the City of St. Petersburg at its Southwest Water Treatment Plant. Therefore, the City of St. Petersburg, not Gulfport, has direct control over the disposition of the wastewater it generates. Most of the City of Gulfport’s wastewater becomes reclaimed water that is used within the City of St. Petersburg ’s reclaimed water service area. However, the City is committed to the use of reclaimed water wherever it is feasible to do so.

The City and two other users within the City service area (Stetson Law School and Pasadena Yacht and Country Club) use reclaimed water obtained from the City of St. Petersburg for irrigation. The City irrigates approximately 13 acres of park lawn and landscape with reclaimed water, areas that would in the absence of reclaimed water be irrigated with City potable water. This use of reclaimed water is estimated to save over 20,000 gpd of potable water on an annual average basis. Stetson Law College irrigates approximately 7 acres of park lawn and landscape with reclaimed water, areas that would in the absence of reclaimed water be irrigated with either City potable water or local groundwater wells. This use of reclaimed water is estimated to save over 10,000 gpd of either potable or local groundwater on an annual average basis.

Page 15 of 15

~ Progressive Water Resources

Integrated Water Resource Consultants

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Progressive Water Resources has provided theimages or data presented in this map for informational Figure 1 purposes only. This data is not intended to be used in lieu of official survey data provided by a City of Gulfport Professional Surveyor licensed by the State of Florida Service Area

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Integrated Water Resource Consultants

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Progressive Water Resources has provided theimages or data presented in this map for informational Figure 1 purposes only. This data is not intended to be used in lieu of official survey data provided by a City of Gulfport Professional Surveyor licensed by the State of Florida Service Area


AGENDA MEMORANDUM

FROM: James E. O'Reilly, City Manager

DATE: June 7, 2016 AGENDA ITEM: 7-c

RESOLUTION NO.: 2016-43

SUBJECT: Army Corps of Engineers (ACOE) - Beach Re-nourishment Project Agreement -Federal Interest Determination (FID) for Boca Ciega Bay -Feasibility and Cost Share Agreement

RECOMMENDATION: Staff is requesting City Council authorize the City Manager to negotiate and enter into a Feasibility and Cost Share Agreement (FCSA) between the Army Corps of Engineers (ACOE) and the City of Gulfport for the Boca Ciega Bay Restoration Study for the City' Beach Re-nourishment Project.

BACKGROUND: Following the May 27th, 2015 - "Sight Visit" of Congressman David Jolly and the Army Corp of Engineers, the ACOE determined that a recommendation for the preparation of a Study Initial Request (SIR) would be prepared by the ACOE for the Gulfport Beach site. The completed and submitted SIR required Division approval from ACOE headquarters. Subsequently, the City received approval; the SIR was then placed in a queue with other potential Section 103 projects across the nation and ranked in order of importance.

The next step for the re-nourishment of Gulfport Beach was the approval by Congress for designation of inclusion in new start projects. Congress approved the new start within the current fiscal year-the Gulfport project was granted new start approval in March 2016. Once new start approval was granted, Federal fonding in the amount of $50,000 was provided to the ACOE to make a Federal Interest Determination (FID). The positive (FID) resulted in another $50,000 being released to perform further analysis and to draft and negotiate a Feasibility Cost Sharing Agreement (FCSA), which when signed by the ACOE and the City, will move the project into the feasibility phase ofthe project. The first $100,000 is not cost shared, but 100% federally funded. The FID, FCSA approval and execution and development of a feasibility report generally takes 18-24 months. The cost share for the feasibility phase is 50% (Fed) - 50% (Non-Fed). Upon completion and approval of the report, the ACOE will receive $100,000 of DI Funds to begin design and to draft and negotiate the Project Partnership Agreement (PPA). Execution of the PPA will signal continuance to completion and advertisement and award of the construction contract. The DI phase will be will be cost shared 65% (FED) - 35% (NON-FED), which will include the initial $100,000 provided prior to the PPA execution. The DI phase and program will take 18-36 months.

The Federal Interest Detennination for Boca Ciega Bay was approved on May 2611\ 2016.

ANALYSIS: The City of Gulfport received the attached document(s) on Wednesday, June 1st, 2016. The proposed project agreement provides for the activities and tasks required to identify and evaluate alternatives and the preparation of a decision document that, as appropriate, to recommends coordinated and implementable solution for small shore and beach restoration and protection at the Boca Ciega Bay, location of the City of Gulfport's public beach.

Tue "shared study costs" consists of all costs incurred by the Government and the City of Gulfport (Non-Federal Sponsor) after the effective date of the agreement that are directly related to performance of the study and cost shared in accordance with the terms ofthe agreement. The shared study costs include, but is not necessarily limited to, the Government's costs for preparing the PMP; for plan formulation and evaluation, including costs for economic, engineering, real estate, and environmental analyses; for preparation of a floodplain management plan if undertaken as part of the study; for preparing and processing the decision document; for supervision and administration; for Agency Technical Review and other review processes required by the Government; and for response to any required Independent External Peer Review; and the City of Gulfport's (Non-Federal Sponsor's) creditable costs for in-kind contributions. The agreement does not include any costs for dispute resolution; for participation in the Study Coordination Team; for audits; for an Independent External Peer Review panel, if required; or for negotiating this Agreement. The agreement also does not include the sharing of the first $100,000 of costs for the study incurred by tl1e Government, whether before or after execution of tl1is Agreement.

FINANCIAL IMPACT:

As of the effective date of the Agreement, the shared study costs are projected to be $650,000, witl1 the Government's share of such costs projected to be $325,000 and the City of Gulfport's (Non-Federal Sponsor)

share of such costs projected to be $325,000. These amounts are estimates only that are subject to adjustment by the Government and are not to be construed as the total financial responsibilities of the Government and the NonFederal Sponsor.

The City's balance of tl1e project cost will be budgeted and appropriated from the Waterfront Redevelopment District and City ofGulfport City's portion ofthe Local Option Infrastructure Surtax (One-Cent Sales Tax-"Penny for Pinellas") revenues.

Expenditure:

Proposed Project Cost Shared Study Agreement: $650,000

Revenue:

Army Corps of Engineers $325,000 FY 16/1 7 - City of Gulfport Capital Improvement Program Fund $162,500 (One-Cent Sales Tax-"Penny for Pinellas) FY 17/18 - Waterfront Redevelopment District Fund $162,500

$650,000

Total Revenue: $650,000

MOTION:

A motion to approve or deny Resolution No. 2016-43 authorizing the City Manager to negotiate and enter into a

Feasibility and Cost Share Agreement (FCSA) between the Army Corps of Engineers (ACOE) and the City of Gulfport for the Boca Ciega Bay Restoration Study.

DEPARTMENT OF THE ARMY U.S. ARMY CORPS OF ENGINEERS

441 G STREET, NW WASHINGTON, DC 20314-1000

REPLY TO MAR O 8 2016ATTENTION OF

The Honorable David W. Jolly United States House of Representatives 1728 Longworth House Office Building Washington, D.C. 20515

Dear Representative Jolly:

This is in response to your letter to Lieutenant General Thomas P. Bostick, dated January 13, 2016, supporting a new start study of Boca Ciega Bay as part of the Continuing Authorities Program under Section 103 of the 1962 River and Harbor Act, as amended. Lieutenant General Bostick asked me to respond on his behalf.

The U.S. Army Corps of Engineers is committed to undertaking this study with the non-federal sponsor, the city of Gulfport, Florida. The initial $50,000 to perform the Federal Interest Determination (FID) is being allocated and the FID will be prepared and submitted for approval to the South Atlantic Division. In the event the FID is approved, an additional $50,000 will be allocated for the preparation of the Feasibility Cost Sharing Agreement (FCSA). Upon execution of the FCSA, the feasibility phase will begin, during which time further analysis will be conducted and documented in a Detailed Project Report. The feasibility phase will take an estimated 12 to 18 months for completion.

Thank you for your interest in the Corps Civil Works program. If you need additional information, please contact me or a member of your staff may contact Ms. Stacey Brown, Deputy Chief, South Atlantic Division Regional Integration Team, at (202) 761-4106.

Sincerely,

Steven L. Stockton, P.E. Director of Civil Works

Printed or. (i) Recycled Paper

AGREEMENT BETWEEN

THE DEPARTMENT OF THE ARMY AND

CITY OF GULFPORT, FLORIDA FOR THE

BOCA CIEGA BAY BEACH RESTORATION STUDY

THIS AGREEMENT is entered into this ___ day of , __, by and between the Department of the Army (hereinafter the "Government"), represented by the U.S. Army Engineer, Jacksonville District (hereinafter the "District Engineer") and the City of Gulfport (hereinafter the "Non-Federal Sponsor"), represented by the City Manager.

WITNESSETH, THAT:

WHEREAS, Section I03 of the Rivers and Harbors Act of I 962, as amended, authorizes the Secretary of the Army, acting through the U.S. Army Corps of Engineer, to study, design and construct small shore and beach restoration and protection projects along Boca Ciega Bay beach;

WHEREAS, Section I 05(a) of the Water Resources Development Act of 1986, Public Law 99-662, as amended (33 U.S.C. 2215(a)), specifies the cost-sharing requirements; and

WHEREAS, the Government and the Non-Federal Sponsor have the full authority and capability to perform in accordance with the terms of this Agreement.

NOW, THEREFORE, the parties agree as follows:

ARTICLE I - DEFINITIONS

A. The term "Study'' means the activities and tasks required to identify and evaluate alternatives and the preparation of a decision docwnent that, as appropriate, recommends a coordinated and implementable solution for small shore and beach restoration and protection at Boca Ciega Bay, City of Gulfport, Florida.

B. The term "shared study costs" means all costs incurred by the Government and Non-Federal Sponsor after the effective date of this Agreement that are directly related to performance of the Study and cost shared in accordance with the terms of this Agreement. The term includes, but is not necessarily limited to, the Government's costs for preparing the PMP; for plan formulation and evaluation, including costs for economic, engineering, real estate, and environmental analyses; for preparation of a floodplain management plan if undertaken as part of the Study; for preparing and processing the decision document; for

supervision and administration; for Agency Technical Review and other review processes required by the Government; and for response to any required Independent External Peer Review; and the Non-Federal Sponsor's creditable costs for in-kind contributions. The term does not include any costs for dispute resolution; for participation in the Study Coordination Team; for audits; for an Independent External Peer Review panel, if required; or for negotiating this Agreement. The term also does not include the first $100,000 of costs for the Study incurred by the Government, whether before or after execution of this Agreement.

C. The term "PMP" means the project management plan, and any modifications thereto, developed in consultation with the Non-Federal Sponsor, that specifies the scope, cost, and schedule for Study activities and tasks, including the Non-Federal Sponsor's inkind contributions, and that guides the performance of the Study.

D. The term "in-kind contributions" means those planning activities (including data collection and other services) that are integral to the Study and would otherwise have been undertaken by the Government for the Study and that are identified in the PMP and performed or provided by the Non-Federal Sponsor after the effective date of this Agreement and in accordance with the PMP.

E. The term "maximum Federal study cost" means the $1,500,000 Federal cost limit for the Study, unless the Government has approved a higher amount, and includes the first $100,000 of costs for the Study incurred by the Government.

F. The term "fiscal year" means one year beginning on October I st and ending on September 30th of the following year.

ARTICLE II - OBLIGATIONS OF THE PARTIES

A. In accordance with Federal laws, regulations, and policies, the Government shall conduct the Study using funds appropriated by the Congress and funds provided by the Non-Federal Sponsor. The Non-Federal Sponsor shall perform or provide any inkind contributions in accordance with applicable Federal laws, regulations, and policies.

B. The Non-Federal Sponsor shall contribute 50 percent of the shared study costs in accordance with the provisions of this paragraph and provide required funds in accordance with Article III.

1. After considering the estimated amount of credit for in-kind contributions, if any, that will be afforded in accordance with paragraph C. of this Article and the first $100,000 of the costs incurred by the Government that are excluded from shared costs, the Government shall provide the Non-Federal Sponsor with a written estimate of the amount of funds required from the Non-Federal Sponsor for the remainder of the initial fiscal year of the Study. No later than 15 calendar days after such

2

notification, the Non-Federal Sponsor shall provide the full amount of such funds to the Government.

2. No later than August 1st prior to each subsequent fiscal year of the Study, the Government shall provide the Non-Federal Sponsor with a written estimate of the amount of funds required from the Non-Federal Sponsor during that fiscal year. No later than September I st prior to that fiscal year, the Non-Federal Sponsor shall provide the full amount of such required funds to the Government.

C. The Government shall include in the shared study costs and credit towards the Non-Federal Sponsor's share of such costs, the costs, documented to the satisfaction of the Government, that the Non-Federal Sponsor incurs in providing or performing in-kind contributions, including associated supervision and administration, after the effective date of this Agreement. Such costs shall be subject to audit in accordance with Article VI to determine reasonableness, allocability, and allowability, and crediting shall be in accordance with the following procedures, requirements, and limitations:

1. As in-kind contributions are completed and no later than 60 calendar day after such completion, the Non-Federal Sponsor shall provide the Government appropriate documentation, including invoices and certification of specific payments to contractors, suppliers, and the Non-Federal Sponsor's employees. Failure to provide such documentation in a timely manner may result in denial of credit. The amount of credit afforded for in-kind contributions shall not exceed the Non-Federal Sponsor's share of the shared study costs.

2. No credit shall be afforded for interest charges, or any adjustment to reflect changes in price levels between the time the in-kind contributions are completed and credit is afforded; for the value of in-kind contributions obtained at no cost to the Non-Federal Sponsor; for any items provided or performed prior to completion of the PMP; or for costs that exceed the Government's estimate of the cost for such item if it had been performed by the Government.

D. To the extent practicable and in accordance with Federal laws, regulations, and policies, the Government shall afford the Non-Federal Sponsor the opportunity to review and comment on solicitations for contracts prior to the Government's issuance of such solicitations; proposed contract modifications, including change orders; and contract claims prior to resolution thereof. Ultimately, the contents of solicitations, award of contracts, execution of contract modifications, and resolution of contract claims shall be exclusively within the control of the Government.

E. The Non-Federal Sponsor shall not use Federal Program funds to meet any of its obligations under this Agreement unless the Federal agency providing the funds verifies in writing that the funds are authorized to be used for the Study. Federal program funds are those funds provided by a Federal agency, plus any non-Federal contribution required as a matching share therefor.

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F. Except as provided in paragraph C. of this Article, the Non-Federal Sponsor shall not be entitled to any credit or reimbursement for costs it incurs in performing its responsibilities under this Agreement.

G. In carrying out its obligations under this Agreement, the Non-Federal Sponsor shall comply with all the requirements of applicable Federal laws and implementing regulations, including, but not limited to: Title VI of the Civil Rights Act of 1964 (P.L. 88-352), as amended (42 U.S.C. 2000d), and Department of Defense Directive 5500.11 issued pursuant thereto; the Age Discrimination Act of 1975 (42 U.S.C. 6102); and the Rehabilitation Act of 1973, as amended (29 U .S.C. 794), and Army Regulation 600-7 issued pursuant thereto.

H. Iflndepenclent External Peer Review (IEPR) is required for the Study, the Government shall conduct such review in accordance with Federal laws, regulations, and policies. The Government's costs for an IEPR panel shall not be included in the shared study costs or the maximum Federal study cost.

I. In addition to the ongoing, regular discussions of the parties in the delivery of the Study, the Government and the Non-Federal Sponsor may establish a Study Coordination Team to discuss significant issues or actions. The Government's costs for participation on the Study Coordination Team shall not be included in the shared study costs, but shall be included in calculating the maximum Federal study cost. The NonFederal Sponsor's costs for participation on the Study Coordination Team shall not be included in the shared study costs and shall be paid solely by the Non-Federal Sponsor without reimbursement or credit by the Government.

ARTICLE III - PAYMENT OF FUNDS

A. As of the effective date of this Agreement, the shared study costs are projected to be $650,000, with the Government's share of such costs projected to be $325,000 and the Non-Federal Sponsor's share of such costs projected to be $325,000. These amounts are estimates only that are subject to adjustment by the Government and are not to be construed as the total financial responsibilities of the Government and the Non-Federal Sponsor.

B. The Government shall provide the Non-Federal Sponsor with quarterly reports setting forth the estimated shared study costs and the Government's and Non-Federal Sponsor's estimated shares of such costs; costs incurred by the Government, using both Federal and Non-Federal Sponsor funds, to date; the amount of funds provided by the Non-Federal Sponsor to date; the estimated amount of any creditable in-kind contributions; and the estimated remaining cost of the Study.

C. The Non-Federal Sponsor shall provide to the Government required funds by delivering a check payable to "FAO, USA ED, Jacksonville (K3)" to the District Engineer, or verifying to the satisfaction of the Government that the Non-Federal

4

Sponsor has deposited such required funds in an escrow or other account acceptable to the Government, with interest accruing to the Non-Federal Sponsor, or by providing an Electronic Funds Transfer of such required funds in accordance with procedures established by the Government.

D. The Government shall draw from the funds provided by the Non-Federal Sponsor to cover the non-Federal share of the shared study costs as those costs are incurred. If the Government determines at any time that additional funds are needed from the Non-Federal Sponsor to cover the Non-Federal Sponsor's required share of the shared study costs, the Government shall provide the Non-Federal Sponsor with written notice of the amount of additional funds required. Within 60 calendar days of such notice, the Non-Federal Sponsor shall provide the Government with the full amount of such additional funds.

E. Upon conclusion of the Study and resolution of all relevant claims and appeals, the Government shall conduct a final accounting and furnish the Non-Federal Sponsor with the written results of such final accounting. Should the final accounting determine that additional funds are required from the Non-Federal Sponsor, the NonFederal Sponsor, within 60 calendar days of written notice from the Government, shall provide the Goverrunent with the full amount of such additional funds. Should the final accounting determine that the Non-Federal Sponsor has provided funds in excess of its required amount, the Government shall refund the excess amount, subject to the availability of funds. Such final accounting does not limit the Non-Federal Sponsor's responsibility to pay its share of shared study costs, including contract claims or any other liability that may become known after the final accounting.

ARTICLE IV - TERMINATION OR SUSPENSION

A. Upon 30 calendar days written notice to the other party, either party may elect at any time, without penalty, to suspend or terminate future performance of the Study. Furthermore, unless an extension is approved by the Assistant Secretary of the Army (Civil Works), the Study will be terminated if a Feasibility Report and Environmental Assessment is not completed for the Study within 3 years after the effective date of this Agreement.

B. In the event of tennination, the parties shall conclude their activities relating to the Study. To provide for this eventuality, the Government may reserve a percentage of available funds as a contingency to pay the costs of termination, including any costs of resolution of contract claims, and resolution of contract modifications.

C. Any suspension or termination shall not relieve the parties of liability for any obligation previously incurred. Any delinquent payment owed by the Non-Federal Sponsor pursuant to this Agreement shall be charged interest at a rate, to be determined by the Secretary of the Treasury, equal to 150 per centum of the average bond equivalent rate of the 13 week Treasury bills auctioned immediately prior to the date on which such

5

payment became delinquent, or auctioned immediately prior to the beginning of each additional 3 month period if the period of delinquency exceeds 3 months.

ARTICLE V - DISPUTE RESOLUTION

As a condition precedent to a party bringing any suit for breach of this Agreement, that party must first notify the other party in writing of the nature of the purported breach and seek in good faith to resolve the dispute through negotiation. If the parties cannot resolve the dispute through negotiation, they may agree to a mutually acceptable method of non-binding alternative dispute resolution with a qualified third party acceptable to the parties. Each party shall pay an equal share of any costs for the services provided by such a third party as such costs are incurred. The existence of a dispute shall not excuse the parties from performance pursuant to this Agreement.

ARTICLE VI - MAINTENANCE OF RECORDS AND AUDIT

A. The parties shall develop procedures for the maintenance by the Non-Federal Sponsor of books, records, documents, or other evidence pertaining to costs and expenses for a minimum of three years after the final accounting. The Non-Federal Sponsor shall assure that such materials are reasonably available for examination, audit, or reproduction by the Government.

B. The Government may conduct, or arrange for the conduct of, audits of the Study. Government audits shall be conducted in accordance with applicable Government cost principles and regulations. The Government's costs of audits for the Study shall not be included in shared study costs, but shall be included in calculating the maximum Federal study cost.

C. To the extent permitted under applicable Federal laws and regulations, the Government shall allow the Non-Federal Sponsor to inspect books, records, documents, or other evidence pertaining to costs and expenses maintained by the Government, or at the request of the Non-Federal Sponsor, provide to the Non-Federal Sponsor or independent auditors any such information necessary to enable an audit of the NonFederal Sponsor's activities under this Agreement. The costs of non-Federal audits shall be paid solely by the Non-Federal Sponsor without reimbursement or credit by the Government.

ARTICLE VII- RELATIONSHIP OF PARTIES

In the exercise of their respective rights and obligations under this Agreement, the Government and the Non-Federal Sponsor each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. Neither party shall provide, without the consent of the other party, any contractor with a release that

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waives or purports to waive any rights a party may have to seek relief or redress against that contractor.

ARTICLE VIII - NOTICES

A. Any notice, request, demand, or other communication required or permitted to be given under this Agreement shall be deemed to have been duly given if in writing and delivered personally or mailed by certified mail, with return receipt, as follows:

If to the Non-Federal Sponsor: City Manager City of Gulfport 2401 53 rd Street South Gulfport, Florida 33707

If to the Government: District Engineer U.S. Army Corps of Engineers, Jacksonville District P.O. Box 4970 Jacksonville, Florida 32231-0019

B. A party may change the recipient or address for such communications by giving written notice to the other party in the manner provided in this Article.

ARTICLE IX - CONFIDENTIALITY

To the extent permitted by the laws governing each party, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing party.

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ARTICLE X -THIRD PARTY RIGHTS, BENEFITS, OR LIABILITIES

Nothing in this Agreement is intended, nor may be construed, to create any rights, confer any benefits, or relieve any liability, of any kind whatsoever in any third person not a party to this Agreement.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which shall become effective upon the date it is signed by the District Engineer.

DEPARTMENT OF THE ARMY CITY OF GULFPORT, FLORIDA

BY: ___________ BY: ___________ Jason A. Kirk, P.E. James E. O'Reilly Colonel, U.S. Army City Manager District Engineer

DATE: __________ DATE: _________

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CERTIFICATE OF AUTHORITY

I, ________, do hereby certify that I am the principal legal officer of the City of Gulfport, that the City of Gulfport is a legally constituted public body with full authority and legal capability to perform the terms of the Agreement between the Department of the Army and the City of Gulfport in connection with the Boca Ciega Bay Beach Restoration Study, and to pay damages, if necessary, in the event of the failure to perform in accordance with the terms of this Agreement, as required by Section 221 of Public Law 91-611, as amended (42 U.S.C. Section 1962d-5b), and thatthe persons who have executed this Agreement on behalf ofthe City of Gulfport have acted within their statutory authority.

IN WITNESS WHEREOF, I have made and executed this certification this ______ day of______ 20

Andrew J. Salzman, Esquire UNICE SALZMAN JENSEN, P.A.

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CERTIFICATION REGARDING LOBBYING

The undersigned certifies, to the best of his or her knowledge and belief that:

(I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

James E. O'Reilly City Manager

DATE: ____________

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------------------

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NON-FEDERAL SPONSOR'S SELF-CERTIFICATION OF FINANCIAL CAPABILITY

FOR AGREEMENTS

I, , do hereby certify that I am the City Finance

Director of the City of Gulfport (the "Non-Federal Sponsor"); that I am aware of the

financial obligations of the Non-Federal Sponsor for the Boca Ciega Bay Beach

Restoration Study; and that the Non-Federal Sponsor has the financial capability to

satisfy the Non-Federal Sponsor's obligations under the Agreement between the

Department of the Army and the City of Gulfport for the Boca Ciega Bay Beach

Restoration Study Agreement.

IN WITNESS WHEREOF, I have made and executed this certification this ---~

day of _____________

BY:

TITLE:

DATE:

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____________________________________


A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND ENTER INTO A FEASIBILITY AND COST SHARE AGREEMENT (FCSA) WITH THE ARMY CORPS OF ENGINEERS (ACOE) FOR THE BOCA CIEGA BAY RESTORATION STUDY FOR THE CITY’ BEACH RE-NOURISHMENT PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the city council is desirous of authorizing the City Manager to negotiate and enter into a Feasibility and Cost Share Agreement (FCSA) with the Army Corps of Engineers (ACOE) for the Boca Ciega Bay Restoration Study for the City’ Beach Re-nourishment Project; and

WHEREAS, the Agreement provides for the activities and tasks required to identify and evaluate alternatives and the preparation of a decision document that, as appropriate, recommends coordinated and implementable solutions for small shore and beach restoration and protection at the Boca Ciega Bay location of the City of Gulfport’s public beach.


Section 1. The City Council hereby authorizes the City Manager to negotiate and enter into a Feasibility and Cost Share Agreement (FCSA) between the Army Corps of Engineers (ACOE) and the City of Gulfport for the Boca Ciega Bay Restoration Study for the City’ Beach Re-nourishment Project.




ATTEST:



AGENDA MEMORANDUM

FROM: Cheryl Hannafin, Finance Director

DATE: June 7, 2016 AGENDA ITEM: 8

SUBJECT: Discussion of utility rates

RECOMMENDATION: Staff requests and recommends that City Council revisit the discussion on utility rates and provide the City Manager direction prior to the formal budget adoption. The City of Gulfport’s current structure is designed to encourage water conservation based on the present five tier inclining block rate structure. Staff is requesting City Council to consider the following modifications to the current utility rate structure:

1. Initially, it is recommended that City Council consider creating an additional sixth tier for water and sewer use above 20,000 gallons per month at a rate of $17.95 and $10.95 per thousand gallons respectively (similar to St. Petersburg’s structure) within the current water conservation inclining block rate structure.

2. It is recommended that City Council consider increasing the City of Gulfport’s retail rates to coincide with the wholesale rate increases we are experiencing from the City of St. Petersburg. The City of St. Petersburg raised their wholesale water rate 2.5% and wholesale sewer rates 3.2% beginning in October 2015. We have been advised to expect similar increases in FY2016 & FY2017.

3. It is recommended that the City Council continue to entertain mitigating rate actions to the present rate structure to offset the City of St. Petersburg’s future wholesale cost increases for water and sewer treatment.

• On November 17, 2015 Phase I of the City’s water rate study was presented to City Council. The study provided an estimate that the City of Gulfport will need approximately $720k in additional annual recurring revenue to recover the anticipated 25% premium increase to ongoing wholesale water and sewer costs following contract renewal with the City of St. Petersburg in October 2018. The presentation identified several alternative rate designs that allow the City of Gulfport to recover the anticipated 25% premium to wholesale costs, while maintaining on-going financial sufficiency. City Council may elect to evaluate further any alternative or option presented, independently or in combination with one another.

4. It is recommended that City Council consider a multi-year schedule of rate increases.

BACKGROUND:

The Utilities Fund is an enterprise fund used to account for the financial activity associated with the

operation of the City’s water, sewer and stormwater utility. The City’s water system supplies potable water to homes and business located within the boundaries of the City as well as a portion of the unincorporated area of Pinellas County. Water is obtained from the City of St. Petersburg through the Tampa Bay Water Authority, via a long-term wholesale water and sewer inter-local agreement. The City of Gulfport maintains mains, service lines, valves, hydrants, meters and backflow devices. The City also reads water meters and performs water quality inspections. The City’s sanitary sewer system is a wastewater collection system composed of laterals, mains, and two lift stations. A lift station at 58th Street South and Shore Boulevard South runs a force main to the station located at the City Marina that then pumps to the City of St. Petersburg’s wastewater treatment plant. Wastewater is treated by the City of St. Petersburg under an inter-local agreement. The stormwater Division plans and constructs drainage systems and structures and provides maintenance of storm drains, storm lines, grates and culverts.

ANALYSIS:

The main factor that affects the Utilities Fund is the wholesale rate charged by the City of St. Petersburg for supplying potable water and for the treatment of the City’s wastewater/sewer.

The City’s existing agreement with the City of St. Petersburg Provision 7(e) states:

“It is specifically understood and agreed that Gulfport will not sell water to its residents or other users at a rate less than the prevailing rate that St. Petersburg charges its residents.” (Page 4)

The City’s existing agreement with the City of St. Petersburg Provision 6(f) states:

“It is specifically understood and agreed that Gulfport will not provide collection and treatment services to its residents or other users at a rate less than the prevailing rate that St. Petersburg

charges its residents.” (Page 14)

The City of St. Petersburg retains Burton and Associates to perform their rate studies. Furthermore, the rate is subject to change at notice and neither Gulfport nor St. Petersburg has any choice in the matter since wholesale rates are established by the supplier – Tampa Bay Water. It is anticipated that when the present agreement expires in October of Fiscal Year 2017/2018, a s izable increase in St. Petersburg’s wholesale water/sewer costs will be passed on to the City of Gulfport, in the form of a state statute allowable surcharge of up to as much as 25%. Other wholesale customers of the City of St. Petersburg whose contracts have expired have been charged the 25% surcharge upon contract renewal

The City of St. Petersburg has consistently had wholesale rate increases while the City of Gulfport has not historically, passed on a water rate increase to its customers prior to FY 11. The following represents a history of increases to the wholesale rate that City has experienced, compared to retail rate increases the City has passed through to our customers:

Water Sewer

St. Pete Gulfport St. Pete Gulfport Wholesale Retail Wholesale Retail Increase % Increase % Increase % Increase %

FY 16 2.5% FY 16 3.2% FY 15 1.2% 12.0% FY 15 1.1% 12.0% FY 14 2.9% 12.0% FY 14 4.8% 12.0% FY 13 4.2% FY 13 5.5% FY 12 4.1% 10.0% FY 12 1.3% 9.9% FY 11 6.7% FY 11 3.6% FY 10 4.6% FY 10 5.8% FY 09 1.8% 7.7% FY 09 7.7% 22.4% FY 08 2.8% FY 08 4.5% FY 07 8.1% FY 07 13.8% FY 06 14.4% 10.0% FY 06 -1.9% FY 05 5.0% FY 05 2.6% FY 04 14.0% 7.5% FY 04 4.7% 2.2% FY 03 14.5% 5.1% FY 03 3.7% 5.1% Total 86.8% 64.2% 60.4% 63.5%

*Additionally, the City of Gulfport has not increased the Stormwater Utility fee since 2006.

As you can see from the chart above, in the past the City of Gulfport has subsidized the rate increase to its residents. This subsidization was achieved by not passing on the total water/sewer cost increases from St. Petersburg via not adopting or implementing City of Gulfport rate increases. Funds to facilitate this were also realized by deferring Capital Improvements to the system. Also, accumulated fund balance within the utility fund has been utilized to offset both operating and capital expenditures. Another contributing factor has been utilizing Penny for Pinellas revenues from the City’s Capital projects fund to assist with water and sewer infrastructure replacement capital project costs. In fiscal year 2014 there was a $465,000 transfer from the Capital Projects Fund (exclusively from Penny for Pinellas revenues) to the Utilities Fund to help fund ongoing maintenance of sewer lines. The proceeds come from the Local Option Sales Tax. (LOST). Currently in an effort to fund a major sewer system rehabilitation improvements project, the City has utilized a state revolving loan through the Florida Department of Environmental Protection of $1,500,000 for planning costs. The City anticipates expanding the SRLF to address priority activities in the amount of $3,500,000.

FINANCIAL IMPACT:

The details of the financial impact are dependent upon the direction given by City Council. City Council may elect to evaluate further any alternative or option discussed, independently or in combination with one another.

DIRECTION REQUESTED

Staff requests that City Council provide the City Manager direction regarding modifications to the current utility rate structure prior to the formal budget adoption.


AGENDA MEMORANDUM



SUBJECT: Discussion (#3) of Fiscal Year 2016/2017 Budget. City Manager’s Executive Summary of the City of Gulfport’s Fiscal Year 2016/2017 Budget. City of Gulfport Fiscal Year 2016/2017 – One (1) and Five (5) Year Capital Improvement Program Budget(s).

Background/Analysis:

The City Charter requires that the City Manager annually propose a budget to City Council by July 15th for its consideration and adoption prior to September 30th. The City Manager’s FY 2016/FY 2017 Operating Budget must also fulfill the requirements of Florida Statute 166.241 that stipulates that the amount available from taxation and other sources, including amounts carried over from prior fiscal years, must equal the total appropriations for expenditures and reserves. The annual budget serves as the foundation for the City’s financial planning and control.

The following information describes major aspects of the budget, which should assist in the review of the proposed budget for FY 2016-17. The proposed General Fund budget has been increased from $11,542,913 in Fiscal Year 2016 to a proposed $11,638,405 in Fiscal Year 2017; a 0.83 % increase.

The role of municipal government is to provide core services in an effective and efficient manner while facilitating a positive quality of life. The annual operating budget is the most important policy decisions elected officials consider each year. The City Manager’s proposed Fiscal Year 2016/2017 Budget is built upon on limited recurring revenue resources, and at this time an estimated increase in property value of (4.00% - 5.00%); Legislative actions, and State and Local Shared Revenues and the continued stabilization of the utilization of payment in lieu of taxes revenue source. Moreover, the proposed balanced budget continues to provide the residents of the City of Gulfport the level of day to day services they have become accustomed to. The proposed Fiscal Year 2016/2017 budget will continue to support the City’s traditional frontline services as they exist today. Many of the service levels or programs are both culturally and institutionally in place and retained in the proposed budget.

The Ad Valorem millage (property tax) has been proposed to remain at 4.039 mils for the 5th consecutive year. The increase in the actual assessed value of property in the City is projected to generate an estimated $140,000 at this time in additional revenue.

The Annual Operating Budget of the City of Gulfport balances the public service needs of the community with the fiscal resources of the City. It is intended to achieve the goals and objectives established by the Council for the next fiscal year. The City has made a commitment to fiscal responsibility, and in so doing, is required to adopt a balanced operating budget as the cornerstone of this commitment. The City will maintain an unreserved General Fund balance at a level not less than twenty-five (25) percent of previous fiscal year General Fund expenditures (City Council Resolution #2003-116). As the size of the General Fund increases, it will be necessary to re-visit the amount or percentage maintained – as it will annually place an undue burden on the City’s limited revenues.

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To the extent that the unreserved General Fund balance exceeds twenty-five (25) percent of the previous fiscal year General Fund expenditures at the Fiscal Year end, the City may draw upon the fund balance as approved by the City Council. Revenues and expenditure are addressed to provide an understanding for the basis of the results. Shortfalls and surpluses are cumulative in the sense that any individual year’s surplus or deficit flows into the next year’s fund balance, thus carrying a current year’s balance forward.

The General Fund is the chief operating fund of the City. The General Fund had a total fund balance of $4,466,691 at year end 2015, of which $4,330,304 is unassigned, available for unforeseen emergencies and is considered necessary for the City. As a measure of the General Fund’s liquidity, it may be useful to compare both unassigned fund balance and total fund balance to total fund expenditures. Unassigned fund balance represents 39% of the total general fund expenditures, while total fund balance represents 40.2% of that same amount.

$1,231,233.02 of the funds identified in the end of Fiscal Year 2015 were the direct result of the City’s settlement with BP Oil Company for economic damages, as a result of the April 20, 2010 disastrous Deepwater Horizon Oil Spill into the Gulf of Mexico. On December 1, 2015 City Council approved application of the funds within the City’s Five (5) - Year Capital Improvement Program. City Council identified respective projects which are included in the proposed budget or have been subsequently appropriated and encumbered during the present fiscal year (FY 2016, i.e. paving).

While acknowledging that the City of Gulfport historically has a continuing or on-going revenue gap it is very important to recognize the trade off - that the City of Gulfport continues to provide a very high level of personal services and programs to its residents at very affordable costs for services in comparison to surrounding communities, effectively subsidizing the cost of programming and service with funds from other sources within the City. The City of Gulfport has continuously and where achievable will continue to utilize numerous methods and subsidies to keep where feasible or even possible from passing cost increases on to the residents or reducing or eliminating services. The City does not have a wide range of revenue options. As acknowledged by the City’s Auditors on May 17th, 2016 - at this point the City has reduced and stabilized utilization of significant Payment-In-Lieu of Taxes (PILOT) from the Marina, Sanitation and Utility Enterprise funds where feasible. All must be respectively considered in the context of the local marketplace and the effects of economic environment.

The proposed Fiscal Year 2016/2017 budget fund analysis continues a stabilized trend in the City’s General Fund Budget over the last nine years (9) years under this administration.

• FY 2009 General Fund Budget of $11,133,075 • FY 2010 General Fund Budget of $10,554,914 • FY 2011 General Fund Budget of $ 9,982,955 • FY 2012 General Fund Budget of $10,105 361 • FY 2013 General Fund Budget of $10,506,021 • FY 2014 General Fund Budget of $11,426, 095 • FY 2015 General Fund Budget of $10,857,463 • FY 2016 General Fund Budget of $11,542,913 • Proposed - FY 2017 General Fund Budget of $11,638,405

The Mayor and City Council have created and continue to create a very positive environment for the City to accomplish numerous positive endeavors. As the City Council provides the City Manager direction and guidance in future discussions the following must be considered; as it is important to frame the conversations within a broad set of parameters that need to be considered as the City embarks on future successful implementations and or appropriations.

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https://1,231,233.02

• Can City Council and staff focus on the specific idea or project? • Financial support necessary and available? • Broad level of commitment? • Long-term City Council support? • Consideration of financial impact of implementation - both long and short-term. • Identification of additional staffing needs and related costs that may be created. • Willingness and ability to provide and commit acceptable levels of funding to achieve specific ideas. • Are we willing to refocus or redeploy assets and people to achieve the specific ideas? • Integration into and effect on present or current operational models. • As a group what cultural and/or institutional changes (i.e. changes in service delivery models) is City

Council willing to accept to achieve specific ideas? • Expectation or measurement of success for proposal? • How much flexibility in the ideas or plans does City Council want to allow itself and staff in

implementing the suggested ideas?

As consistently discussed; the City Manager has identified the following common core objectives, City Council priorities and issues in the continued development of future proposed budgets continuing through the next five (5) years:

• Maintain present Millage rate at 4.039. • Maintain City’s Reserve Funds at 25% of Fund Balance. Replenish where possible. • Annually present a conservative Capital Improvement Program. • Maintain City’s Public Safety service delivery model – fund, adequately equip and train. • Continue City’s Utility and Sanitation services delivery model(s). • Negotiate renewal of Water and Sewer Agreements with the City of St. Petersburg. • Develop and implement a stabilized long-term Utility and Sanitation rate structure. • Upgrade Sanitary Sewer (Utility) Infrastructure. • Long-term Roadway Resurfacing (Paving), Brick Restoration, Alley and Sidewalk Improvements. • Continue with ongoing Marina improvements/expansion and Transient/Live-aboard amenities.

- Return construction costs to General Fund. • On-going Community promotion(s) and support of Special Events. • Continue/Complete Community Trail Plan project. • Implement 49th Street Stormwater Outfall - Water Quality Project. • Continue to seek funding for Gulfport Municipal Beach Re-nourishment. • Appropriate funds for and seek additional outside funding for Waterfront District Improvement project(s)

for Beach and Shore Boulevard improvements – Phase II. • Improve/replace/create Community amenities and aesthetics where financially feasible. • Fund long-term planning for future Williams Pier and City Hall – Administrative facilities replacement. • Plan funding of Senior Center Remodel and Expansion. (Re-Design II). • Annually provide appropriate compensation and salary adjustment(s) to all employees.

- Manage Police and Fire’s respective Collective Bargaining Agreements (CBA). • Improve City’s Internal Information Technology Infrastructure.

The City Manager and his staff’s ability to fund - implement and attain specific direction and proposed ideas or goals and the acknowledgement of the related costs and appropriate funding to facilitate such efforts continue to be crucial to the City Council’s direction and support.

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Employee Compensation -

Employee costs reflect 68.5% of General fund expenditures $7,971,153 of the initially proposed $11,638,405 General Fund Budget. In future years the City’s Administration anticipates beginning to review and explore the feasibility of some type of departmental reorganizations/consolidations in hopes of increasing cost effectiveness. Employees are the City’s single most expensive cost.

The City Manager recommends a three percent (3%)salary adjustment or (COLA) in FY 2016/2017, for the non-union General Employees not included in the Collective Bargaining Agreement(s), to maintain salary equity for all employees. These employees are not covered by the respective agreements and associated step pay plans. While anticipated for future years in the FY 2016 Budget - Due to the extensive short and long term financial impact of such a pay plan in the FY 2017 Budget; it is not foreseen that a general employee formal step pay plan will see fruition or adoption in FY 2017. Continued stabilization and growth of revenue sources are imperative to being able to implement such a plan for the General Employees. Implementation and application of a General Employee’s step plan in a manner similar to Public Safety – this will require at substantial cost, the slotting of employees based upon tenure/seniority in pay grade that would be effective upon their anniversary date.

The present IAFF and FOP year two (2) of three (3) year contracts (effective October 1, 2015) provide their respective members step pay plans – ranging from 12 – 17 steps. With a 2% – 3% salary increase per step based upon tenure/seniority in pay grade, effective upon their anniversary date. The escalating increase in step rewards experience and loyalty to the City, while providing the City a fixed future cost estimate. Future budget years will reflect the 2% - 3% steps annually.

The City of Gulfport’s annual budget is structured to support the services required to maintain a full service city of more than 12,000 residents. The City of Gulfport’s Fiscal Year 2016-2017 provides for a staff level of 119 full-time and 50 part-time employees, of the total - 52 of the positions are public safety related, including this past year the adding of a part-time Public Safety Volunteer Coordinator. The employees provide services which include police, fire, community development, code enforcement, water & sewer utilities, sanitation, street maintenance, library, marina, cultural facilities, events, and parks & recreation. The majority of part-time positions are extensively used and budgeted within GEMS, senior center, library, marina, parks and recreation, cultural facilities. Many of the part-time positions are seasonal, providing for the expansion of staff during peak programming (Recreation), facility usage and increased operational intensity (Marina) periods.

Revenues:

• The Ad Valorem millage (property tax) has been budgeted to remain at 4.039 mils for the 5th consecutive year. An increase in the actual assessed value of property in the City is projected to generate an estimated $140,000 at this time in additional revenue. FY 2016/2017 property tax revenues should remain stable with the City Manager recommended adoption of the roll back/forward rate of 4.039. This is the third consecutive year of positive property values.

• A 3.2% increase in customer water and sewer rates, respectively are proposed, with an adoption of a sixth billing tier for high volume users. (Utility Rate estimates provided by the City of St. Petersburg).

• As always, the presently proposed FY 2016/2017 approved budgets for water and sewer treatment must be watched closely to sustain fund balance at the close of the fiscal year. Such monitoring is necessary as staff is seeing a very conscientious effort by users to conserve, at the same time the City of Gulfport up until 2014 was subsidizing the customers increased costs for treatment services and water from the City of St. Petersburg and Tampa Bay Water. Weather continues to be strong variable in utilities budgeting.

• Other City fees (i.e. planning and zoning and building fees, occupational license fees, recreation, marina, casino/theater as well as all other fees) have been budgeted at the same rate as last year. With substantial growth in building permit fees anticipated.

• Continue stabilized utilization of Payment–In-Lieu of Taxes (PILOT) funds transfers to General Fund.

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• Due to the economic climate, the Half-Cent Sales Tax, State Revenue Sharing and other related revenues are projected to remain stable with some growth in Fiscal Year 2016/2017.

• Investment earnings projections for FY 2016/2017 on reserve fund balances continue to provide minimal earnings and return options for fixed, secure and insured financial instruments.

• Due to the economic climate, the Half-Cent Sales Tax, State Revenue Sharing and other related revenues are projected to remain stable in Fiscal 2015.

• Removal of City’s Red-Light Camera Program, reflects a $200,000 reduction in revenue.

• For edification purposes and to maintain the awareness of the issue, staff will continue to present the fundamentals of the issue. As such, it is anticipated that when the present agreement expires in FY 2017/2018, a sizable increase in St. Petersburg’s wholesale water/sewer treatment costs will be passed on to the City of Gulfport, in the form of a State statute allowable surcharge of up to as much as 25%. Other wholesale customers of the City of St. Petersburg in the area whose contracts have expired have been charged (levied) the 25% surcharge upon contract renewal.

The City’s existing agreement with the City of St. Petersburg requires that the City of Gulfport will not charge a rate any less than the prevailing water and sewer rates that the City of St. Petersburg charges its residents.

Expenditures:

• An increase in employee compensation has been included in the proposed budget with the application of a 3% salary plan adjustment program and the Public Safety pay plans.

• Employee health insurance is estimated to increase 10.0% across all funds: (Actual cost available prior to final budget adoption).

• Anticipated increase of a conservative estimate of 10% in cost of the City’s General Insurances including: (Actual cost available prior to final budget adoption).

• Property • Worker’s Compensation • Automobile • Liability

• Significant fuel cost adjustments across all funds due to volatility of costs. • Pension contributions to all three (3) City sponsored funds have stabilized at this point as predicated by

market performance over the past five (5) years - management staff contribution will remain at 12%.This area has improved for Fiscal Year 2016/2017 as we have seen an improved market performance. Due to the historical nature of the performance of the financial markets, the FY 2016/2017 budget will continue to offset the cost of legally required contributions required to maintain actuarial soundness within the plan.

• The Capital Projects Fund is a special revenue fund, which accounts for the receipt and expenditure of the City’s portion of the Local Option Infrastructure Surtax (One-Cent Sales Tax) levies by Pinellas County. Funding for a significant segment of the Fiscal Year 2016/2017 Capital Improvement Program include infrastructure improvements and public safety equipment: Facility development and improvements, emergency vehicle and equipment purchases can be funded directly through the use of the City’s portion of the Local Option Infrastructure Surtax (One-Cent Sales Tax) levied by Pinellas County. The tax proceeds may be used for public infrastructure projects and the purchase of certain public safety equipment and vehicles. The Penny for Pinellas, Florida State Sales Tax was increased from 6% to 7% in Pinellas County effective in February 1990. Initially approved for a ten-year period, the tax has been extended by the voters for two additional ten-year periods ending in 2020. It is anticipated that the City will receive an estimated $1,620,000 in Local Option Infrastructure Surtax revenues in Fiscal Year 2016/2017. Also included in this fund are transportation impact fees and grants applied for specific capital projects.

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The balance of the Capital Improvement Program funding is budgeted and appropriated from the General Fund, WRD Tax Increment Financing funds, Grants and where possible user fees. Annually recurring Capital expenses are scheduled to be in the range of $800,000 at this time.

Capital Improvement Program:

• The Capital Improvements Program will incorporate in its projections of expenditures and funding sources any amounts relating to previous year’s appropriations, which have yet to be expended.

• The first year of the Five-Year Service and Capital Plan will be used as the basis for developing the annual budget. During the budget preparation process, programs and projects for the “current” fiscal year will be reevaluated, surpluses and cost over-runs estimated, and the results thereof included in the budget for the next fiscal year.

• A Five-Year Capital Improvement Program will be developed to analyze all anticipated capital expenditures by year and identify associated funding sources, if possible.

The purpose of the Capital Improvement Program is to identify and document additions, expansions, or reductions in capital equipment, facilities or programs. The City’s Plan is somewhat unique in that it also addresses the long-term need for, and impact of, additional “on-going programs” or annually recurring Capitalized Expenses, rather than limiting the Plan to capital equipment and facilities for a specific year, as is the usual practice for most cities. The effect of “programs” is included in the City’s Plan because such programs typically have at least as great an effect on long-term finances as do specific capital projects. It is useful, therefore, to include them in the long-term discussion of the City’s future Capital Improvement Program goals and objectives.

Annually recurring Capital Expense items that have been identified:

Utility Infrastructure Street Resurfacing (Paving)/Brick Restoration/Alley Improvements/Sidewalk Repairs and Replacement Police & Fire Vehicle(s)/In-Car Laptop Computers/Radios/Equipment replacement General Building Facility Improvements Seawall Repairs (as needed) Small-scale Stormwater Improvements Signs, Benches, and Banners Library Books and Informational Technology Equipment City Vehicle(s)/Equipment replacement

The City Manager may also include an amount less than $25,000 for new equipment, programs or operating costs if its long-term financial impact is believed to be significant. Projects, equipment and programs not meeting these criteria are shown as an operating or non-CIP capital items. Similarly, departmental information technology equipment, including computers, is included as part of the Plan, rather than as departmental line items in the annual operating budget, to ensure that adequate funding is provided and replacements are planned on a comprehensive basis.

As previously proposed - the Fiscal Year 2017 Capital Improvement Program Budget is conservative, with many of the proposed projects dependent on grant funding or outside funding sources; such as Beach Re-nourishment and Phase II of the Shore Blvd Improvement Program which is to include expanded parking and a boardwalk and trail segment. The Fiscal Year 2017 Capital Improvement Program Budget continues to take an aggressive approach to the City’s Sanitary Sewer System’s issues by providing for the City’s proposed participation in the State Revolving Loan Fund

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program in the amount of approximately $3,500,000 dollars. This program provides for the continued visual inspection of sewer mains with cameras, repairs by either slip-line or the replacement of deteriorated pipe, performance of point repairs, and the repair of manholes, as identified as Priority I system defects.

Staff is also aggressive in proposing an increase in funding for roadway pavement to the amount of $400,000. FY 2016’s CIP Budget amount was $335,000; with City Council providing an additional $400,000 appropriation of the City’s BP settlement.

At their April 19th, 2016 City Council meeting City Councilmembers provided the City Manager supplementary projects or priorities that they desired for costs to be developed for with the related impact to funding sources for inclusion in future proposed FY 2017 Budget and subsequent presentations and discussions for consideration prior to formal budget adoption. Budget items such as the Mooring Field, Mooring Field Pump-out Boat, and Mobile Stage, had earlier been vetted through previous City Council discussions.

City Council Proposed April 19, 2016 – Projects

1). Additional Police Vehicles Included in CIP Program -Penny for Pinellas Funded.

2). City of Gulfport - Mooring Field (Marina) Included thru Grant Program – $100,000 City Grant Match –

3). Mooring Field - Pump Out Boat (Marina) Included thru Grant Program – $40,000 City Grant Match –

4). Shore Blvd. - Drainage Survey (Essex Plan) Included in WRD -5). Mobil Stage Included in General Fund 6). Beach Volleyball Improvements Not Included – Pending

conclusion/completion of ACOE Beach Re-nourishment.

7). Fire Station - Solar Panel Program Not Included – Pending further discussion - review of City’s “Green” Initiative.

8). Traffic Control - Intersection Cameras Not Included due to cost factor and lack of funding source.

Substantial ongoing projects previously identified - that are presently funded or being implemented and facilitated as a result of City Council’s direction, approval and long term planning in addition to the development of successful revenue/funding sources.

1). Revised Osgood Point Trail Connector - Development of Clam Bayou Trail Spur to Skyway Trail - Placement of Share the Road Signage, Markers and Delineation

2). Marina Improvements - Marina Building and Retail Store Improvements - Marina Paving/Undergrounding of Marina Utilities - Marina Live-Aboard/Transient Boater Improvements/Transient Park Development - Facility Landscaping/Eastside/Breakwater Linear Park Development

3). 49th Street Water Quality Outfall Project - Stormwater Improvements - Baffle Box Installation - Pond(s) Construction/Landscaping

4). Paving/Street Resurfacing/Alley Improvement Program - 11th Avenue South

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- 15th Avenue South - 28th Avenue South

5). Sanitary Sewer System repairs to Priority I system defects identified for completion within - Phase I of the comprehensive Sanitary Sewer Evaluation Survey.

6). Shore Boulevard Improvements = Phase I and Phase II - Beach & Shore Boulevard Decorative Streetlight Replacement - Beach Parking Lot Improvements - Beach Restroom Renovation - Shore Boulevard Crosswalks - Decorative Wall & Landscaping - Casino/Eastside Boardwalk - Shore Boulevard Eastside Parking Reconfiguration - Multi-use Walkway/Trail - Expanded Landscaping (where feasible)

7). Beach Re-Nourishment (ACOE) – Successful Study Initial Request (SIR) received. In process of approved Federal Interest Determination (FID). Pending notification with City’s cost share of $325,000 or 50% of project’s ACOE Federal Interest Determination (FID) cost of $650,000.

8). Replacement of Clam Bayou Piers

PRIORITIES FOR FISCAL YEAR 2016/2017:

The City Manager has identified the following objectives in developing the proposed Fiscal Year 2016/2017 Budget:

• Maintain Millage rate of 4.039. • Present a conservative Fiscal Year 2016/2017 Capital Improvement Program, due to on-going projects. • Public Safety – Fund, adequately equip and train. Expand Police Vehicle Fleet. • Improve Sanitary Sewer Infrastructure. • Continue Street Resurfacing (Paving)/Brick Restoration/Alley Improvements/Sidewalk Program. • Improve City’s Internal Information Technology Infrastructure. • Marina Improvements. • Maintain return on equity of enterprise funds. Stabilized use of PILOT from Enterprise Funds. • Financially sustain/maintain present high levels of City Services – within present revenue streams or

sources. • Uphold market equitable cost for services – Proposed 3.2% water and sewer rate increases. • Continue to seek to improve/create amenities and aesthetics with outside funding sources. • Provide a 3% Salary Adjustment to all employees not included in Collective Bargaining Agreements.

Continue application of Public Safety Collective Bargaining Agreements. • Continued Support of Community Promotions and Special Events. • Senior and Youth Programs and Activities • Quality Core Services

The City Manager manages the daily operation of the City based upon three fundamental (3) philosophies:

8

• Focus on Service to All Residents - the fundamental purpose of local government is to provide a properly staffed and equipped public safety force; an adequate, safe, and secure water and wastewater system, sanitation service; recreational offerings, and a safe and reliable transportation infrastructure. To that end, great care is continually taken to minimize direct service impacts.

• Focus on Effective Governance- effective responsive governance is the management of the day-to-day operations of the City in a way that ensures the community is receiving the desired services at the lowest possible cost.

• Focus on the Community - the residents of Gulfport expect quality recreation, well-maintained and attractive parks, playgrounds, library offerings and special community orientated events.

9

City of Gulfport FloridaRegular City Council Meeting Notice

Tuesday, June 6, 2017

City Hall – 2401 53rd Street South, Gulfport, Fl 33707 7:00 p.m.

AGENDA

Call to Order Invocation given by Councilmember Christine Brown Pledge of Allegiance

Roll Call:

Presentation: • Brad Miller, CEO, Pinellas Suncoast Transit Authority (PSTA) and Commissioner

Joseph Barkley, III, Group “C” Representative – PSTA Board of Directors

1. Public Comment.

2. City Manager Report. 3. City Attorney Report. 4. City Clerk Report.

5. Consent:

a. Approval of the Council Meeting minutes of April 18, 2017.

b. Resolution No. 2017-55: A resolution of the City of Gulfport, Florida, authorizing the city manager to waive the Casino rental fee for a fundraising event benefiting Community Action Stops Abuse, Inc.; and providing for an effective date.

c. Resolution No. 2017-56: A resolution of the City of Gulfport, Florida, approving a special event application from the Gulfport WRD Restaurant Community Development Association, LLC; providing for the temporary waiver of provisions of the City Code of Ordinances/City Policies during said special event; providing for responsibilities; and providing for an effective date.

6. Ordinance:

2017-05: An ordinance of the City of Gulfport, Florida, amending Chapter 17, Streets, Sidewalks, Parks, and Parkways, by amending Article II, Parks, Section 17-28, Animals and Wildlife, Subsection (c) prohibiting the mistreatment of wildlife by adding the terms “feed” and “possess”; replacing language “within the boundaries of any park” with “on any city-owned land”; permitting the collection or removal of shells containing no living wildlife; providing for the repeal of ordinances, or parts of ordinances, in conflict herewith, to the extent of such conflict; providing for severability; and providing for an effective date.

Regular Council Meeting 2 Tuesday, June 6, 2017

7. Resolution:

2017-57: A resolution of the City of Gulfport, Florida, authorizing the city manager to enter into an Interlocal Agreement with Pinellas County for Cooperative Procurements of Disaster Debris Collection and Removal Services and Disaster Monitoring and Management Services; and providing for an effective date.

8. Discussion of FY 2017-2018 Budget.


10. Adjournment.

Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. Any person with a disability requiring reasonable accommodation in order to participate in this meeting should call (727) 893-1000 or fax a written request to (727) 893-1005. This meeting is open to the public. Posted: June 2, 2017


Tuesday, April 18, 2017

The Regular Meeting of the Gulfport City Council was held on Tuesday, April 18, 2017, in the City Hall, City Council Chambers, located at 2401 - 53rd Street South, Gulfport, Florida.

Samuel Henderson, Mayor, called the meeting to order at 7:00 p.m. The invocation was given by Vice Mayor Daniel Liedtke followed by the Pledge of Allegiance.

Roll Call:

Present were Councilmembers Christine Brown, Michael Fridovich and Yolanda Roman; Vice Mayor Daniel Liedtke; Mayor Samuel Henderson; City Manager James O’Reilly; City Attorney Andrew Salzman and City Clerk Lesley DeMuth.

Presentation:

Chad Whetstone, Partner, Carr, Riggs & Ingram, LLC, presented the Fiscal Year 2015-2016 Annual Financial Report.

Mayor Henderson announced public comment will be taken on the discussion items when they came up on the agenda.

1. Public Comment.

Susan Ray, 3107 Clinton Street S., spoke on current exhibits at the Gulfport Historical Society Museum.

Rose-Marie Seawall, Gulfport Matters, said they have received inquiries from people about parking during the Gulfport Grand Prix as they have not been able to get information from the organizers.

Tom Goff, Pia’s on Beach Boulevard, spoke on the formation of a new organization Gulfport WRD Restaurant Community Development Association.

Barbara Santiago-Fecht, 2514 59th Street S., proposed that a sidewalk be put in between 25th and 26th Avenues on the east side of 59th Street.

Barbara Banno, Gulfport Area Chamber of Commerce, thanked City Staff for their assistance with Spring Fest.

A speaker who was unidentified advised there were a couple of Consent Agenda items that he would like placed on the Agenda, spoke to an electric meter reading and electric cost for the library and again presented a check for $500 towards a solar fund.

Regular Council Meeting Minutes 2 Tuesday, April 18, 2017

Martha Weber thanked council for passing the sign item; advising it is working and asked that the sidewalk proposal that was presented by her councilmember include 25th Avenue South to the park.

Mayor Henderson recognized Mr. Broich who advised he would like to see another television placed behind the council dais.

Stan Kreuter, 6085 Gulfport Boulevard, spoke on the amount of construction type vehicles that are now entering the front gate of the Yacht Club.

2. City Manager Report. City Manager O’Reilly reported: • on the proposed satellite locations for parking during the Grand Prix and that he will

contact the event organizer to publicize their parking; • he will get costs for the additional sidewalk on the east side of 25th Avenue for the

Capital Plan; • thanked Staff for their efforts in putting the park back together after Spring Fest; • Mr. Fried will be getting the same letter, containing the same language, as in previous

times; • he will get a price on an additional television; and • addressed the signs put in on 59th Street to restrict parking.

3. City Attorney Report. No Report.


5. Consent:

a. Resolution No. 2017-37: A resolution of the City of Gulfport, Florida, appointing members to serve on the Board of Adjustment; providing for terms of appointment; and providing for an effective date.

b. Resolution No. 2017-38: A resolution of the City of Gulfport, Florida, appointing members to serve on the Planning and Zoning Board/Local Planning Agency; providing for terms of appointment; and providing for an effective date.

c. Resolution No. 2017-39: A resolution of the City of Gulfport, Florida, authorizing the city manager to enter into a Contract with Creative Pyrotechnics, LLC for the city’s annual 4th of July fireworks display; providing for the necessary closures and safety requirements as determined by the fire and police departments; providing for insurance; providing for a fireworks permit; and providing for an effective date.

d. Resolution No. 2017-40: A resolution of the City of Gulfport, Florida, authorizing the city manager to extend the Managed Services Agreement with Extensys, Inc. for one year; and providing for an effective date.

e. Resolution No. 2017-41: A resolution of the City of Gulfport, Florida, authorizing a budget amendment to account for capital lease proceeds and the acquisition of the associated police vehicles; and providing for an effective date.

f. Resolution No. 2017-42: A resolution of the City of Gulfport, Florida, authorizing the city manager to renew the Contract for Special Master services with James D. Thaler, Jr., Attorney at Law; and providing for an effective date.



Motion by Vice Mayor Liedtke, second Councilmember Fridovich to approve the Consent Agenda.

UNANIMOUS APPROVAL BY ACCLAMATION

6. Ordinance: None

7. Resolutions:

a. 2017-43, A resolution of the City of Gulfport, Florida, providing for an increase in the compensation of the city manager; and providing for an effective date.


Councilmember Fridovich spoke on the positions of City Manager and City Clerk as being underpaid and requested a salary adjustment of 4%. Mayor Henderson clarified this increase will be separate from any increase the council may provide in October.


Richard Fried spoke on the city’s job advertisements in the Gabber, the salary and car stipend for the Manager, and his issues with the disparity between the lowest and highest paid workers.

Sally Keil, 2221 Pasadena Place South, questioned the 3% salary increase for all employees that she read about in the economic factors that affect the 2017 budget and she was advised by Mayor Henderson that was the prior year across the board cost of living increase.


Motion by Councilmember Fridovich, second by Vice Mayor Liedtke to approve Resolution No. 2017-43.

Councilmember Liedtke advised he was open to an increase of 5%. Councilmember Brown was in agreement.

Councilmember Roman did not agree and spoke on comparisons she did of city manager salaries throughout the State, addressed the percentages of COLA’s provided over the past several years, and that she could support an increase if it was based on a performance evaluation or special circumstance.

Councilmember Fridovich said he felt the manager is evaluated on a regular basis as they all meet with him weekly and he supported the increase to 5%.

Mayor Henderson spoke on the city manager’s efforts, knowledge, creativity and cohesiveness in which he runs the city, and his feeling that the city would suffer if either of the Charter employees were to leave; advising he is comfortable supporting 5% for both. Mayor Henderson said he would like to discuss employee raises beyond the COLA.

City Clerk DeMuth clarified the Resolution would be amended from 4% to 5%.


ROLL CALL: VICE MAYOR LIEDTKE YES COUNCILMEMBER ROMAN NO COUNCILMEMBER BROWN YES COUNCILMEMBER FRIDOVICH YES MAYOR HENDERSON YES

MOTION CARRIED: 4 to 1

b. 2017-44, A resolution of the City of Gulfport, Florida, providing for an increase in the compensation of the city clerk; and providing for an effective date.


Councilmember Fridovich recommended the increase be amended to 5%.

Councilmember Roman said she appreciated the City Clerk for her support and for the job she does, but felt decisions like this should come with performance evaluations.


Sally Keil felt this was an opportunity to conjoin Councilmember Roman’s concept of performance evaluations with the 5% increase that has been set.

Scott Linde said the city works better and everyone is friendly about getting things done, compared to Chicago, and he understands properly executed performance evaluations.


Motion by Vice Mayor Liedtke, second by Councilmember Fridovich to approve Resolution No. 2017-44.

ROLL CALL: VICE MAYOR LIEDTKE YES COUNCILMEMBER ROMAN NO COUNCILMEMBER BROWN YES COUNCILMEMBER FRIDOVICH YES MAYOR HENDERSON YES

MOTION CARRIED: 4 to 1

City Manager O’Reilly clarified the increase is 5%.

c. 2017-45, A resolution of the City of Gulfport, Florida, authorizing the city manager to sign a Consent Order with the Florida Department of Environmental Protection; providing for a pollution prevention project; providing for payment of civil penalties; repealing Resolution No. 2017-36; and providing for an effective date.



City Attorney Salzman explained in an abundance of caution, he is asking council to rehear this matter to avoid any allegations of procedural due process or sunshine violations. He spoke on the documentation that was emailed to council before the last meeting and given to the City Clerk as part of the record, that any action taken by the council tonight, if they were to approve the resolution, will require the resigning of any agreements, and that notification has been provided to the proper parties to let them know this item was coming before you. City Attorney Salzman asked council to revisit this and open the item for any public comments.


Mayor Henderson recognized Richard Fried who questioned the difference between this Resolution and the prior Resolution to which he was advised nothing, other than the amendment added to repeal the prior Resolution.

Justin Bloom, Executive Director of the Suncoast WaterKeeper, felt this was the right thing to do; to nullify the action from the last council meeting. He addressed what happened at the last meeting and that he is owed an apology and provided his comments on the Consent Order.


City Manager O’Reilly provided a brief outline of the Consent Order and explained why it is being recommended for consideration.

Motion by Vice Mayor Liedtke, second by Councilmember Roman to approve Resolution No. 2017-45.

ROLL CALL: VICE MAYOR LIEDTKE COUNCILMEMBER ROMAN COUNCILMEMBER BROWN COUNCILMEMBER FRIDOVICH MAYOR HENDERSON

YES YES YES YES YES

MOTION CARRIED

d. 2017-46, A resolution of the City of Gulfport, Florida, establishing reasonable rules and policies for the city council and for comment at city council meetings; and providing for an effective date.

City Clerk DeMuth read Resolution No. 2017-46 by title only and advised the Rules have been amended to provide for the use of public meeting space, once a quarter, by each councilmember with Staff assistance.


A speaker who was unidentified requested the speaking limit be increased from 3 minutes to 5 minutes and the Rules be amended to provide that he can engage councilmembers individually rather than as one body during the meeting.


Mayor Henderson recognized Stan and in response to his questions, it was explained to him that these are the Council Rules and Policies that had previously been adopted and one change is being proposed as stated by the City Clerk.

Neither hearing nor seeing anyone who wished to speak, Mayor Henderson closed the public discussion.

Motion by Vice Mayor Liedtke, second by Councilmember Roman to approve Resolution No. 2017-46.

Councilmember Brown asked if “reasonable” should be added to “employs any city resources” and clarified the use is once every quarter by every councilmember. Mayor Henderson felt if Councilmember Brown wanted to add language to make sure council will be reasonable, she could, but he assumed council will be reasonable.

ROLL CALL: VICE MAYOR LIEDTKE YES COUNCILMEMBER ROMAN YES COUNCILMEMBER BROWN YES COUNCILMEMBER FRIDOVICH YES MAYOR HENDERSON YES

MOTION CARRIED

Mayor Henderson called for a 15 minute recess; after which time he reconvened the meeting.

8. Discussion: Zoning Characteristics and Design.

City Manager O’Reilly provided a brief overview of his recommendations and issues to be identified for a future discussion of zoning characteristics and design criteria. City Manager O’Reilly recognized Fred Metcalf, Community Development Director, who reviewed his agenda memorandum by speaking to the three prominent variables that can affect the look and feel of the Waterfront Redevelopment Area: the Federal Emergency Management Agency (FEMA) regulations, height restrictions and parking issues.


Mayor Henderson recognized Mr. Fried spoke on changes to the CL district affecting the CL properties in the downtown district when the WRD is removed.

Carl Keil, 4221 Pasadena Place S., pointed out there are areas all over the country that have parking areas that are free and parking areas that are paid, and spoke on the possibility of having valet service in the downtown area to alleviate parking problems.

Wesley Whittaker, 919 59th Street S., spoke on the unique character of Gulfport and suggested council create a task force to addresses the issues and come up with solutions.

Gerry O’Regan, 2800 45th Street S., recalled a conversation with the Mayor on city codes, spoke about parking variances that are being granted and suggested a series of workshops were needed to develop a plan for the direction the city wants to go and how codes need to be changed.


Mayor Henderson recognized Mr. Kreuter who spoke on the different reasons why people come to the city and how hard it is going to be to cater to/include the needs of everyone.

Rose-Marie Seawall said she was encouraged by what is on the books and read from the WRD Overlay District and Conservation Overlay District, which Districts were clarified by City Manager O’Reilly, and that she is in favor of a workshop on what character the city wants to embrace and how best to do it.

Jonathan Micocci, Baywood Point Drive, spoke on being positive and proactive and suggested hiring an urban planner to lead a charrette style public forum and putting a moratorium in place until that is done.

Barbara Banno, 2618 Tifton Street S., speaking as a business owner and Vice President of the Gulfport Area Chamber of Commerce, felt it was important to define the characteristics of the city and asked for a workshop/charrette.

Bobby Reynolds, 1852 53rd Street S., asked if the characteristics will be only for the Waterfront Redevelopment District or will the discussion be broadened out to the other areas of the city; Gulfport Boulevard and 49th Street.

Zora DeBodisco, 2414 58th Street S., spoke on commercial pocket areas with a hop-on hop-off trolley system.

Scott Linde, homeowner, co-business owner and President of the Gulfport Merchants Association, spoke in support of having a workshop.

Vivi Steinfeld, 1608 53rd Street S., spoke on the feelings people have about Gulfport and the need to have workshops to educate people about the issues and to share ideas on a vision for the city.

Alex Avera, Seaside Villas, said the feeling of community is strong in Gulfport and they want to protect and preserve the character of the city the way it is.


Mayor Henderson asked council, based on the input they received, if they would like to move ahead and schedule workshops.

Vice Mayor Liedtke felt jumping into a workshop without guidelines in place may lead to wasted time. He suggested an online survey to gather input be conducted first or have a charratte.

Councilmember Roman said she did not think the workshops will be a waste of time; pointing out that the discussions may take a year to a year and a half as this is going to be a careful consideration of what we want to consider as the character of our city. Councilmember Roman addressed her research on municipalities who are small/unique/beach communities that have successfully limited formula stores by having zoning codes and a character design for their city. Councilmember Roman suggested that council also needs to be cognizant of what we want for the other parts of the city, and to not only consider FEMA, height, and parking, but what the future looks like; such as sea level rise and infrastructure. Councilmember Roman stated ideas


that should be discussed in the workshops in order to create a sound document.

Councilmember Brown said there are so many architectural styles in the downtown that we cannot say the city has one character; the city’s character is the word community. Councilmember Brown agreed that council should start with a survey, advised she was ready for a workshop and mentioned she liked the ideas of a moratorium and commercial pocket areas.

Councilmember Fridovich said he liked the online survey idea to get input for those who do not attend meetings and felt council should hold workshops; the first workshop being an open forum on what is it that we want to talk about. Councilmember Fridovich felt the city’s character is old Florida.

Mayor Henderson suggested that whatever council does, he would like it to be as efficient as possible. He liked the idea of putting together a survey to get ideas and asked for a prominent link on the city’s website of the appropriate documents so people can educate themselves.

City Manager O’Reilly responded that he will make the agenda item with backup documents available on the website and recommended that he develop a formal action plan with identified actions and tasks for council approval; there was no objection.

City Manager O’Reilly spoke on the focus being on the character design/protection of the WRD and Councilmember Roman shared her opinion on the formula store issue and the need to separate the discussion from the WRD discussion as it is a citywide issue. City Manager O’Reilly explained tax increment financing and zoning within the WRD and the many protections already in place.

9. Discussion: City Council Compensation.

Mayor Henderson said he would like to talk about council raises and ask the City Manager to bring back to council a proposal to provide an equitable pay raise, outside a cost of living increase, for city employees as a separate discussion item. City Manager O’Reilly said he would like to explore, prior to coming back to council, the financial impact of creating some type of step pay plan.

Mayor Henderson said the reason he is bringing this up is because there has been one raise in the eight (8) years he has been on council. He spoke on past comparisons that were done to cities our size, not cities that offered the services that we do. Mayor Henderson mentioned the change he has seen in the community expectations/community standard on their participation in events, time constraints that effect other things, the amount of research and the number of issues they deal with and their regional role with public and private partnerships. Mayor Henderson proposed the compensation of $2,500 per month for mayor and $2,000 per month for council; that they be eligible for health insurance benefits with an option to pay for family members; participation in the deferred compensation plan and a provision for council not to take this if they did not want to. Mayor Henderson said he would like to see council get compensated for the time, energy, resources and duress that goes along with the job and asked for a consensus to bring this forward.

Vice Mayor Liedtke said he will let council discuss this, but he will probably vote no.

Councilmember Roman said she was a simple no and could not vote for this either.


Councilmember Brown asked if there was some leeway in the amount of increase as she was not sure this was the threshold she was comfortable with. In response to her questions on whether or not council receives a pension, City Manager O’Reilly explained after 20 years of continuous service, there is a State Statute that provides for the payment of half of your annual salary. Mayor Henderson asked Councilmember Brown if the option of $2,000/$1500 was more palatable still with the option of medical insurance and an option to put funds into a deferred compensation program.

Councilmember Fridovich spoke on the hours council commits to meetings, events and constituents services and said he was fine with the salary the Mayor presented. Mayor Henderson said Councilmember Brown thought those figures were too high and asked her if the $2,000/$1,500 was more palatable, and she advised it was. Councilmember Brown asked if council could address this every two years so this does not get out of control.

In response to questions by Council, City Manager O’Reilly advised the cost of individual health insurance is $523.00 per month, it varies from city to city as to whether insurance is offered to councilmembers, he would have to contact the city’s provider on the ability of council to put funds into the deferred compensation program and the inclusion of a time frame to review compensation would require a Charter amendment.

Mayor Henderson said there are three councilmembers willing to consider an ordinance increasing the salaries and confirmed with Staff the ordinance will be scheduled for the next meeting and will provide for those things council is entitle, but could be declined such as the insurance.


Vice Mayor Liedtke reported at the last meeting council talked about installing a sidewalk on 59th Street from 27th to 26th Avenue and tonight council heard from individuals who would like the sidewalk expanded to 25th Avenue. Vice Mayor Liedtke requested a price estimate for the sidewalk installation to Gulfport Boulevard, giving council three options.

Councilmember Roman reported on her upcoming Coffee Chat and spoke on a scam with an individual requesting to do yard work.

Councilmember Brown asked if 59th Street was going to be part of the proposed bike trail, to which City Manager O’Reilly advised there will be sharrows on the street, she reported on the city’s annual egg-roll, and how she felt the new beach parking lot has made an improvement to parking.

Councilmember Fridovich reported the Latin Music Festival had a great turn-out.

Mayor Henderson reported on upcoming Gulfport Neighbor Events.

11. Adjournment.

Motion by Vice Mayor Liedtke, second Councilmember Fridovich to adjourn.


__________________________________




AGENDA MEMORANDUM

FROM: Justin Shea, Cultural Facilities Events Supervisor

DATE: June 6, 2017 AGENDA ITEM: 5-b


SUBJECT: ZUMBATHON fundraiser for Community Action Stops Abuse, Inc.

RECOMMENDATION:

Staff recommends that City Council authorize by resolution a Zumbathon fundraiser at the Gulfport Casino benefiting the Community Action Stops Abuse, Inc. on Saturday, July 8, 2017 from 10 a.m. to 2 p.m.

BACKGROUND:

A Zumbathon charity event is a Zumba dance-fitness party that is open to the public and raises funds and awareness for a selected charity. In year one, Paula McCart selected the VETSports organization as the beneficiary of this Zumbathon fundraiser. Currently, Paula McCart, has elected to raise funds for Community Action Stops Abuse, Inc. This year CASA celebrates its 40th Anniversary. Over the past 12 months alone, CASA provided 37,000 nights of safety at its shelter; 18,000 Outreach services such as support groups, courtroom advocacy and economic empowerment programs; and the crisis hotline answered 5,000 calls. In addition, 3,700 children in Pinellas County schools participated in CASA’s Peacemaker anti-bullying and personal safety curriculum. CASA's mission is to raise voices against violence through advocacy, empowerment and social change. CASA's vision is a community without domestic violence so that home is a safe place. CASA is registered with the state under the solicitation contributions act of 1992.

ANALYSIS:

The applicant is requesting a specific waiver of the Casino rental fees as outlined in Chapter 25 of the Code of Ordinances per Resolution 2012-49 and is requesting “free” use of the Gulfport Casino. The Gulfport Casino facility would otherwise remain unrented.

FINANCIAL IMPACT:

$245.00 “event fee” for requesting “free” use of the Casino.

MOTION:

Move to approve/deny Paula McCart’s, a licensed and insured Zumba Instructor, use of the City of Gulfport's Casino Ballroom to conduct a fundraiser Zumbathon directly benefiting the Community Action Stops Abuse, Inc.


A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, AUTHORIZING THE CITY MANAGER TO WAIVE THE CASINO RENTAL FEE FOR A FUNDRAISING EVENT BENEFITING COMMUNITY ACTION STOPS ABUSE, INC.; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the city has received a request to waive the event fee for the use of the Gulfport Casino Ballroom to conduct a Zumbathon fundraiser benefiting Community Action Stops Abuse, Inc.; and

WHEREAS, Community Action Stops Abuse Inc., mission is to raise voices against violence thorough advocacy, empowerment and social change with a vision of a community without domestic violence so that home is a safe place; and

WHEREAS, Chapter 25-4 of the Code of Ordinances provides for the City Manager to be empowered to waive fees, on a limited basis, for community-based organizations where the use is for a general public purpose.


Section 1. The city manager is hereby authorized to waive the Casino rental fee of $245.00 on Saturday, July 8, 2017, from 10 a.m. to 2 p.m. for a Zumbathon fundraising event benefiting Community Action Stops Abuse, Inc.

Section 2. This resolution shall become effective immediately upon its adoption.



ATTEST:



AGENDAMEMORANDUM

FROM: Justin Shea, Cultural Facilities Events Supervisor

DATE: June 6, 2017 AGENDA ITEM: 5-c


SUBJECT: “Gulfport Chefs’ Table” - Outdoor Dining Event in Downtown Gulfport on Beach Boulevard.

RECOMMENDATION: Staff recommends that City Council approve the application/request of the Gulfport WRD Restaurant Community Development Association, LLC for an “Outdoor Dining Event” within the City of Gulfport's Downtown Area with agreed stipulations and requirements. The proposed event is scheduled for Monday, November 6, 2017, (Rain Date of November 13, 2017) between the hours of 6:00 PM and 10:00 PM with requested road closures (Beach Boulevard from 30th to 31st Avenues) and set-up beginning the day of at 12:00 PM.

The Gulfport WRD Restaurant Community Development Association, LLC will engage a rental company to supply tables, chairs, and silverware to accommodate the 200 guests. (Guests will purchase tickets in advance) Individual tables will be placed end to end to form one long table in the middle of Beach Boulevard. Participants will enjoy a bountiful community dinner together provided by the many local restaurants; collaborating the menu and experience. Four (4) service stations will include tables and equipment for approximately 10 servers and volunteers. Each participating restaurant will provide one dish to be served family-style to guests, including multiple courses. Beverage service will include beer, wine and non-alcoholic selections. One disabled access portable restroom and one sanitary hand washing sink will be on site for this special event. Two (2) individual musicians will provide lightly-amplified background music. Garbage will be contained and disposed of by the organizers.

BACKGROUND: The Gulfport WRD Restaurant Community Development Association is a Florida Limited Liability Company officially created in April of 2017. The Authorized Member and registered agent is Thomas Goff. The applicant Pia Goff, a managing member of Pia's Trattoria, located at 3050 Beach Boulevard South in the downtown area, is respectfully requesting this outdoor dining event. Additionally, the applicant is proposing that a large portion of the event’s proceeds be donated to Gulfport Elementary School’s new playground.

ANALYSIS: The applicant will be responsible for the sale and serving of alcohol, food sales, event management, event vendors, event clean-up and sponsorship consisting of the development of the sale of goods, tickets, soliciting sponsors, securing and scheduling entertainment, and the advertisement of the event. The applicant will be required to manage and be responsible for all security and sanitation and associated costs incurred with the event, and may at the determination of the Chief of Police pay the cost of appropriate police presence.

The applicant shall provide proof of insurance, naming the City as a co-insured for the day and area of the event, including the rain date.

The applicant requests the required waiver of the following City Ordinances/Policies pertaining to:

1. Road Closures (Beach Boulevard from 30 to 31 Avenues) 2. Public entertainment/amplified music – between the hours of 6:00 PM and 10:00 PM. 3. Sale of and possession/consumption of alcohol on public property. 4. Outdoor food preparation and sales. 5. Temporary structures on public property. 6. Display of outdoor/right of way signage during event.

a.Allowing for the placement of temporary signs on city property/right of way, to include the temporary suspension of Section 22-17.09 (d) of the Code of Ordinances; as long as the allowed temporary signs do not obstruct the vision of pedestrians, cyclists, or motorists traveling on or entering public streets.

Applicant requests the following assistance:

1. City to provide trash and recycling containers. 2. City employee to setup/close/open restricted areas and roadways. 3. City to provide traffic barricades and appropriate signage.

FINANCIAL IMPACT: City staffing costs of $40.00; this would be limited to one (1) Public Works employee for pre and post-event traffic management.

Police Officer(s) as deemed necessary by the Chief of Police; cost to be paid by the applicant.

MOTION:

Move to approve/deny a Resolution for the request of the “Gulfport Chefs’ Table” for an Outdoor Dining Event in Downtown Gulfport on Beach Boulevard, including the associated temporary suspension of the applicable Ordinances/Policies of the City of Gulfport, providing for services as provided for within Section 17- 30 of the Code of Ordinances of the City of Gulfport; providing for the temporary closure of Beach Boulevard between the hours of 12:00PM and 11:30PM; providing for the sale of and possession/consumption of alcohol on public property (public roadway); allowing outdoor amplified music in compliance with Chapter 14 section 35 of the code of ordinances; providing outdoor food preparation/sales and providing for temporary structures on City property for November 6, 2017 and a scheduled rain date of November 13, 2017.

https://22-17.09


A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, APPROVING A SPECIAL EVENT APPLICATION FROM THE GULFPORT WRD RESTAURANT COMMUNITY DEVELOPMENT ASSOCIATION, LLC; PROVIDING FOR THE TEMPORARY WAIVER OF PROVISIONS OF THE CITY CODE OF ORDINANCES/CITY POLICIES DURING SAID SPECIAL EVENT; PROVIDING FOR RESPONSIBILITIES; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, an application has been received from the Gulfport WRD Restaurant Community Development Association, LLC, for a Special Event within the City of Gulfport’s Downtown Waterfront District; and

WHEREAS, the Gulfport WRD Restaurant Community Development Association, LLC, is proposing to host a “Gulfport Chefs’ Table” event consisting of outdoor community dinning, beer and wine, and entertainment on Monday, November 6, 2017 (Rain Date – Monday, November 13, 2017) on Beach Boulevard, between 30th and 31st Avenues South; and

WHEREAS, the Gulfport WRD Restaurant Community Development Association, LLC, is proposing that a large portion of the event’s proceeds be donated to Gulfport Elementary School’s new playground; and

WHEREAS, Ordinance No. 2003-13 allows for the City Council to suspend various sections of the Code of Ordinances by resolution to accommodate special events; Section 17-30 of the Code of Ordinances, accords the City Manager the authority to allow for providing accommodations and services for Special Events/Activities and for those participating in such events.


Section 1. The City Council hereby authorizes the request of the Gulfport WRD Restaurant Community Development Association, LLC, to hold a Special Event “Gulfport Chefs’ Table” on Monday, November 6, 2017 (Rain Date of Monday, November 13, 2017) on Beach Boulevard South, between 30th and 31st Avenue South from 6:00 PM to 10:00 PM with the road closures beginning at Noon to 11:30 PM.

Section 2. The City Council hereby waives the following City Ordinances/Policies during this special event;

1). Sale of and possession/consumption of alcohol on public property. 2). Public entertainment/amplified music – between the hours of 6:00 PM and 10:00 PM. 3). Outdoor food preparation and sales. 4). Temporary structures on public property. 5). Display of outdoor/right-of-way signage during the event to include the temporary

suspension of Section 22-17.09 (d) of the Code of Ordinances; as long as the allowed temporary signs do not obstruct the vision of pedestrians, cyclists, or motorists traveling on or entering public streets.

https://22-17.09

_________________________________

Section 3. The City Council hereby authorizes the applicants request for the following assistance from the City:

1). City to provide trash and recycling containers. 2). City employee to setup/close/open restricted areas and roadways. 3). City to provide traffic barricades and appropriate signage.

Section 4. The applicant will be responsible for the sale and serving of alcohol, food sales, event management, event vendors, event clean-up and sponsorship consisting of the development of the sale of goods, tickets, soliciting sponsors, securing and scheduling entertainment, and the advertisement of the event.

Section 5. The applicant will be required to manage and be responsible for all security and sanitation and associated costs incurred with the event, and may at the determination of the Chief of Police pay the cost of appropriate police presence.

Section 6. The applicant shall provide proof of insurance, naming the City as a co-insured for the day and area of the event.




ATTEST:



AGENDA MEMORANDUM



ORDINANCE NO: 2017-05

1stSUBJECT: Reading of an Ordinance providing for the amendment of Article II -Chapter 17 “Parks”, Section 17-28 of the City of Gulfport Code of Ordinances - addressing the feeding of wildlife on City owned property.

RECOMMENDATION:

Staff recommends City Council approve an Ordinance amending Chapter 17 “Parks,” Section 17-28 of the City of Gulfport Code of Ordinances on first (1st) reading as presented.

BACKGROUND:

Following public comment and subsequent Council discussion at the City Council meeting of May 16, 2017, City Council directed staff to prepare an ordinance amending Chapter 17 for consideration on first reading (1st). The intent of the amendment of Chapter 17 is to expand the nature and prohibitions related to the feeding of wildlife in or on City properties.

The amendment would expand upon the present reference to the harassment or molesting of wildlife within the present ordinance that City Council adopted on December 21, 2010. The ordinance presented for consideration provides for the prohibition of feeding as the key encompassing term for adoption, additionally expanding application of the prohibition to City owned property in lieu of just City Parks.

ANALYSIS:

Amendment of Chapter 17 – Section 17-28 will put in place language creating a Local Ordinance Violation for such action. Such an amendment will provide local law enforcement the ability to issue a citation to an individual performing a prohibited activity.

Previously in researching this issue and developing an appropriate amendment staff found that similar ordinances such as present Pinellas County ordinance referencing animal harassment prohibited the feeding of wildlife.

Sec. 17-28. - Animals and wildlife. (a) No animals of any kind shall be permitted in any park at any time, other than domesticated

dogs or cats. All dogs shall be controlled and restrained by a leash as provided in this code. Nothing contained herein shall be construed to preclude the use of service animals for the physically impaired or handicapped. The city council may, by resolution, allow other types of animals in any park for any specific event or exhibition approved thereby.

(b) The owner, or any person having care, custody or control of any dog shall remove any and all excrement left by said dog in any park, and place the same in a container deposited in a receptacle approved for the same.

(c)

owned land within the boundaries of any park; nor shall any person collect, remove, park

No person shall feed, molest, harm, frighten, kill, trap, hunt, chase, capture, possess, shoot, or throw any object at any wildlife on any city-owned land within the boundaries of any

; nor shall any person remove the eggs, nest, or young of any wildlife on any city-

possess, give away, sell or offer to sell, buy or offer to buy, or accept as a gift any

of any parkspecimen, dead or alive of any wildlife on any city-owned land from within the boundaries

, except by special permission granted by the city manager or their designee in accordance with this Code. However, this prohibition shall not apply to de minimis collection or removal, such as incidental collection of shells containing no living wildlife.

(d) No person shall introduce any pet, plant or other wildlife into any park by willful abandonment, negligence, or for any other reason other than provided for within this Code.

FINANCIAL IMPACT:

No financial impact at this time.

MOTION:

A motion to approve/deny Ordinance No. 2017-05 amending Article II, Chapter 17 “Parks”, Section 17-28 of the City of Gulfport Code of Ordinances on first (1st) reading would be appropriate.

ORDINANCE NO. 2017-05

AN ORDINANCE OF THE CITY OF GULFPORT, FLORIDA, AMENDING CHAPTER 17, STREETS, SIDEWALKS, PARKS, AND PARKWAYS, BY AMENDING ARTICLE II, PARKS, SECTION 17-28, ANIMALS AND WILDLIFE, SUBSECTION (c) PROHIBITING THE MISTREATMENT OF WILDLIFE BY ADDING THE TERMS “FEED” AND “POSSESS”; REPLACING LANGUAGE “WITHIN THE BOUNDARIES OF ANY PARK” WITH “ON ANY CITY-OWNED LAND”; PERMITTING THE COLLECTION OR REMOVAL OF SHELLS CONTAINING NO LIVING WILDLIFE; PROVIDING FOR THE REPEAL OF ORDINANCES, OR PARTS OF ORDINANCES, IN CONFLICT HEREWITH, TO THE EXTENT OF SUCH CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Council for the City of Gulfport desires to protect wildlife from harm within the boundaries of the City; and

WHEREAS, the City Council of the City of Gulfport desires to protect the integrity of city-owned land.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GULFPORT, FLORIDA AS FOLLOWS:

Section 1. Chapter 17, Streets, Sidewalks, Parks, and Parkways; Article II, Parks, is amended as follows:

Sec. 17-28. Animals and Wildlife.

(c) No person shall feed, molest, harm, frighten, kill, trap, hunt, chase, capture, possess, shoot, or throw any object at any wildlife on any city-owned land within the boundaries of any park; nor shall any person remove the eggs, nest, or young of any wildlife on any city-owned land within the boundaries of any park; nor shall any person collect, remove, possess, give away, sell or offer to sell, buy or offer to buy, or accept as a gift any specimen, dead or alive of any wildlife on any city-owned land from within the boundaries of any park, except by special permission granted by the city manager or their designee in accordance with this Code. However, this prohibition shall not apply to de minimis collection or removal, such as incidental collection of shells containing no living wildlife.

Section 2. All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict.

Section 3. This ordinance shall take effect immediately upon its passage and approval, consistent with all requirements of general law.

______________________________

______________________________

Section 4. The provisions of this ordinance shall become and be made a part of the City Code of Ordinances and the sections of this ordinance may be renumbered and codified to accomplish this end.

Section 5. If any part of this ordinance is declared invalid by a court of competent jurisdiction, such part or parts shall be severable, and the remaining part or parts shall continue to be in full force and effect.


FIRST READING : June 6, 2017

PUBLISHED : ___________

SECOND READING/ PUBLIC HEARING : ___________

I, Lesley DeMuth, City Clerk of the City of Gulfport, Florida, do hereby certify that the foregoing Ordinance was duly adopted in accordance with the provisions of law and the City Charter this _____ day of ________________, 2017.


Ord. 2017-05 - 2 -

INTERLOCAL AGREEMENT

BETWEEN FINELLAS CO!JNTY AND LOC-AL GOVERNME~S

FOR

THE COOPERATIVE PROCUREMENTS OF l»SASTER DEBRIS COLLECTION &.

REMOVAL SERVICES AND DISASTER DEBRIS MONITORINO & MANAGEMENT

~ERVICES

WITHIN GEOGRAPHIC PINELLAS COONTY

THIS AGREEMENT, entered loto on the date of execution by the l~I

-government, and PINELLAS COUNTY, a political subdivision of the State of FJorlda,

hereinafter referred to as ttle COUNTY, and the local govefTltneht signing !hi$ Agreement

("MUNICIPALITY")1 joinlly referred fo herein as ("Parties").

Racltalu

WHEREAS, Iha ParUes "81'8 a1,1ttiorfzed to ,md do ma~e and en1er lnl'O this

Agreement pursuant to Section 183.01 , Florida Stalutes, the •Fterida Interior.al

Cooperation Aot of1969";· and

WHEREAS, the Parties separatefy con~! ar1d maintain various rights-of-way

throughout the geographic boundaries of Pinellas County; and

WHEREAS, due to funotlonal tnssiftcation and/or annexaUon, ihe COUNTY has

ooolrol and maintenance respons,b!Uly over cel'taln mads within the MUNICIPALl"fY's

]UriSdictiona! pounoaries; and

WHEREAS. 1he COUNTY Intends to procure disaster debris rx;>llectiQn and

temoval servioes and disaster debri.s tnoniloring and management services by

1-'Qmpetitive proposal 1n compllaoce Wlth 2 C.F.R, §200,320,. and FEMA guidance, and

award multiple CQnttacts for debris collection and removal as well as debris monitoring

and management ~o C<lritractors; and

WHERe.A$, the MUNICIPALITY recognlzas that in the event of a rnaJor disaster,

the MUNICIPALITY may be unable lo timely effectuate debris collection, monitotlng and

11,anagement usrng MUNICIPALITY staff and resources; and

https://Interior.al

WHE~EAS, urit!er "1e tl!rM$ of the contrac1s., Conlraotol$ wlll pf'l)V(dtal debris ,ernoval services within geographi~ Pinellas CQvnly, Including MUNICIPALITIES lt\erein

sheiuld lhe MUNICIPALITIES en\ar in!Q thl$ Ag1-1'1lent ,md sublleqvenla~reernenls with

\he CC1nlracto1s in ac1xm1ance with a MUNICIPALITY's antlelpated needs:,and

Wl-tEREAS, Iha ,nte"t 13 fQr the MUNICIPALITY to ~ve the l:lene(its of the

to111raetots WithllUt e){fl0$ing the COUNTY to any costs o, e)(genses.for lhe servloes

rendered by iha Contractors fur debris moolloting and management S8Nl«:1s Ol'J behalf al

lhe MUNICIPALJl'Y; and

WHEREAS, to l()stat greats/ economy and efflci&ncy and In aca>n:lani» with

~f'ts to i,rcmote cost~effeotiVe use of.share(i services, the Parlie~ atl! ~nteHn(I i'nto tt'lis

1ntergovemmental agreement rot \he procurement (Jf shared &ilr'tioes in i:Qmplhmce "11ll

l c.r= R. §20o.i,s(e) and re1a1edFEMA guidance.

NOW THEREFORE, hi ~!lf,id8fl.ltli>n of u,e muw~I ptVlllis.&$ herain rontalnacl1

iindfor other good af\d valuable OPM(deratiori. racelp1 of~lch i1>hereby acknOVtiedgeu

by 1111 Pal'liei;, II i$ hereby ag,sed by and between the Parties as follows;

SEC-TION 1 OijUSA'f10~50FYHeco~TY

1, 1 The COUNTY 'V/111 undertake a competitive ptocll«imenl ,:,,ooess for' !he disaster debrt~ colle1Jtitro and removal sef\rlces,

I.i Ttle scope of the Wotk prc>t,!Vred oy Iha COUNTY $hllli t>e as set forth In oectlon E of COUNTY RFP Proposal Number 156--0491-P(JA) to provide <l0rrtprehen&1va disaster debris oollet.tion and refl'\oval ser,,!ees asand Wilen required.

1,3 The la$1!,s enoomf»-'SS!lrl uy \he Ooillpetltiwly pmcured oootraci sl'laU lnch,lde Emergency Debris Clearanmi (First Push), Temporary Debris ·Slt)rage anrJ ReduclJPJl Sites/Management; tlebtis Removal, Hazardous1re~and Llmh Removal: a1,d H~!i,lous stvmp Rei;roval

l '1 The COUNTY wUI uridt1(lske.,. or has unde,taken a wmpellUve,procurema111 prucee$ tor lhe dlsase1 debris mtmll:ortng and marn,igement cServittes with the soope (If )Nork. as set forth in Section E of COUNTY RFP Proposal Number 167-JJ024-P(.JA),

https://167-JJ024-P(.JA

1.5 The COUNTY shall notify potential proposers·in. the oompetltive pfOcess-es that the procurements al'f) joint or cooperative procurements·.

1.6 Within thirty (30) days of execution of any con1ract(s} pl.ll"Sllant to l~e aforementiohed RFPs, if any, the COUNTY shall 11otlfy tJ,a MUNICIPALITIES in writing ~nd provide lhe MUNICIP.A:LITlES wilti a copy of1he COUNTY's·conlraot(a).

1,7 Should Ifie MUNICIPALITY enter into a contract(s) with lhe COUNTY's lltlccessflll conlractor(.i.), lhe COUNTY, within five (5) business days ofcl request by lhe MUNICIPALITY, wUI provide any necessary ~ocumentation to StJpport the cornpetltlve nature of the procurement as req11ired I<> asJMst the MUNICIPALITY in anyclaim for Puhlio Assistance from the Federal Emergency Management Agency, {FEMA).

1.-8 Tfle COUNTY shall be responsible for seeking Public Assistance fmJTI ~-EMA fOr_disasterdebris wllec;llon, removal, and monltorin!J as appropriate only for oosts lru,1urroo bY uie COUNTY.

SECTION2 OBLJOATIONS Of THE MUNICfPAUTY

2.1 Tlie MUNICIPALITY hereby endorses lh0 COUNTY's compelillva PfOO.Vreroen1 process for disaster debris collection and disaster debris monitortnsi and mal)11ge111ent With !tie encompassing scops. and tasks set forth ln Sei:tlan ·1 of th"$ Agreemao\.

2,2 The MUIIIJCIPA.UTY had, the op!ion and ability to review lhe COUN1'Y's pnu.1.trement process utilized in ffil;! prQCVrements. of the disaster debrfs collection conl.racl(s) ·and tf)e disaster debns monitoring and management oontract(s} and is satisfied that. the COUNTY's proaess oqmplies With 2 C.F,R. §~00.320 and FEMA guidance.

2.3 tf the MUNICIPALITY decides to enter into· an agroernent With lhe Contraotor(s) pursuant to the COUNTY'S comp~tilive procuremen~ proce5$, within five (5} business days of entering into such a contract, the MUNICIPALITY shall pro!!ide ~tten notice. of same to theCOUNTY.

2.4 The MUNICIPALITY wlll be responsible rot administering all aspects rif ihs agre1;1ment(s) entereg into l)ursuant to 1/lls Agreement.

2.5 The MUNICIPALITY recogn~e:.- and understands that the COUNTY'S prioritization of debris collecllon, pa,t;CT,llllr1Y ~e it re!a~s to First Push. takes precedence over the MUNIClf'AllTY's prtorlllzatioi'.

2.a The MUNIC~PALITY will be responsible !Tlr ·payrnool o1 disaster d0bris !_lOUe<:tion servioes a1\d disaster <iebns monltorin~ and manageMent services performed on behalf of the MUNICIPALITY pu~usnt to the CJTY's oontra61 with the contractol'.(s), Which shall be !n a {6rm substantially similar to Cemposita Exhibit A attached hereto.

2.1 Tt·,e MUNICIPALITY will be respooaibla for seeking .PubQc Assistance fttJm PEMA as ap;woprtate.

SECTION 3 AOOITION.Ai. SERvtCES

The Parties agree m11 to 6ilt~t Jnto adrlillonal $6!',llCEtS with the contractors awarded the Jointly or cooperatively prom.ired disaster debris oollectlon oontracts by the COUNTY, except as E!XPresslY autflorlzed by tl)e COUNTY's disaster debris clearanae. oontraci(a) ~nd/or the disaster d'?biis monitoring and management contract(s) or lhls Agreement'.

SECT10N4 OFFICIAl. NOTICE

All notices iequlrad by law or by this Agreetneht to be g(ven by one pa,ty r.o thA oth~ ahall be in Writing and shall be sant to \he following respective alldresses:

COUNTY: Pinellas Cou1:1ty Public Workt: Rahim liarji, P,E, , Diraotor 22211 U.S. Highway 19 NQrlh CfeaJWatel', Fl 33765 [email protected]

MUNICIPALIIT.See Contact Information llll Signature p~ge

SECTION~ HOLD HARMLESS

The Par\les.agree to 'be responsible for ihelr own acllons taken pursvant to lhTs Agreement and/or any c1graement entered into pursuar,t hereto and addition-ally hold each other harml~s sliovld lhlsAgreemeni or the cooperative proourement·of dl1;aster debris oolleclion, removal, and/or monitoring seivices and lhe expenses incurred as a result be deemed ·to be insufficient to recei\/e Public Assistance from FEMA, or any other retat!ild rehtlbursemenl Nothing h~rein is intended to :serve as a waiver of sc;wereign ,mrriuntty by the Panies. Nothing herein shall be construed as cort~nt by tt)e Parties to be sued by third parties In any manner,arising Out oflhis Agre~rnent.

mailto:[email protected]

https://AOOITION.Ai

SECTION 8 FILING WITH THE CLERK

Prior to llf> effectiveness, this Agreem~n\ and subsequent amandments thereto rni1st b11 ·nleo \Mth the Clerk ~ m~ Gil'cc,.fit court ofPinellas County.

SECTION 7 EXECUTION, EFtECTlVE DATE, TERM A~~O TE~MINATION

7.1 This Agreement may be signed in counterparts and WIU become effective as 10 each MUNICIPALITY .after exe~tion end upon filing with the Clerk of the Circuit Court of Pinellas County In accordance With Section 6, sod shall remain In sffecl until canceled or until the tenninaUon -0fl.twagreements entered Into bytt,e COUN1Y pursuant to the compeUli\/e"ptocurements referenced herein, Whichever Is SOQ!ler.

7.2 This Agreement may Qe carw~led With qause Upon thiftY (3Q} days wi11tten notice. For purposes of this section, •cause" shall me11n a material breach of any tetrn oontained in this Agreement. However, written nolice sfialf include a notice of such breach and an opportunlfy to. cure ~ ch breach Within thirtY (30) days of receipt of such 11otice or wlthin any addltiorial period oftime as m1,1wally agreed by the Parties,

SECTION 8 TeUIINAl'ION OF DISASTERDEBRfS COI.LEt:mONAGRE91ENT

Nothing herein shall prevent the Parties from terminafing any disaster debris collecilon contracts or disaster debris monlt1,ifng and managefllent contracts entered Into pursuant to COUNTY RFP Propesal Number 156.:0491-P(JA) and/or COUNTY RFP PfOP!;l~I N\Jmli~r 1('i7-0024-P(JA) fn a<XXJrd~rice with ttie t~lfn'iinaiior, provisions of "those contracts.

SECTION 9 ENTIRE AGREEMENT

This document ~nbodies the-whole a9reement·belwaen the Parties, There are no promises, terms, condlllons or allegations oll1er than those oonuiined herein, and ·this document shall supersede all prevlous communications, representatlaris and/or agreements, wnet'ler written or verbal, between the Parties· hereto,

SECTION 10 APPLICABLE l.AW

This agteement shall be goveme<1 by the laws -0f the State ofFlorida. The Parties 11gree that viJnue of all legal and equitable procaadings related to disputes under thi& Agreement shall be, Sitvated in Pinellas Covnty, Florltla,

IN WITNESS WHEREOF. ftle Parties t,ereto, governed by ths laws ot FlortdB1

have call'S6d these presents ro be executai,l by their duly authorlzed officers and tlieir official seal a hereto affixed I with an effecfive date as set forth ln Section 7.1 ~bo11e.

PINELLAS COUNTY, by and lhrougti lts county Administrator

Bi!.___.,...,._____ MarlcS, Woodam

Ca1inty Administrator

l egal review:

crrv OF GULFPORT

By~'-----------Print Name··'---------Titie;___________

ATfEST;.__________

L~ re\/le~--------- ,

(MUNICIPAL ~E(IL)

Gbntar,I.lnfom1alion forNotification

Name:

TIiie:

Add~;

Pt,one:

&m~il:


AGENDA MEMORANDUM

FROM: Don Sopak, Public Works Director AGENDA ITEM: 7

DATE: June 6, 2017 RESOLUTION NO: 2017-57

SUBJECT: Interlocal Agreement for Cooperative Procurements of Disaster Debris Collection and Removal Services and Disaster Monitoring and Management Services.

RECOMMENDATION: Staff is requesting City Council authorize the City Manager to execute an agreement with Pinellas County for cooperative procurements of debris collection and removal services and disaster monitoring and management services.

BACKGROUND:

Natural disasters such as severe storms, hurricanes, floods, or tornadoes, and man-made disasters such as hazardous or toxic waste spills, often generate a situation where clean up and recovery activities are beyond the capabilities of existing City of Gulfport staff and mutual aid assistance. Hurricanes and tornadoes can generate thousands of tons of debris and severely impact the City's ability to provide normal public services. A debris contractor should be selected for the collection, sorting, temporary storage, trucking, and ultimate disposal of disaster generated debris.

Debris removal generally accounts for the largest portion of disaster recovery costs; yet also leads to the most federal funding being lost due to mismanagement. FEMA guidelines require contracted disaster debris removal operations to be independently monitored by a monitoring contractor. This is to certify that only "FEMA-eligible" debris is collected, debris truck-loads are documented and quantified, debris removal contractors are operating within the scope of their contracts, and that their invoices reconcile with actual volumes of debris removed.

ANALYSIS:

Pinellas County is currently procuring disaster debris collection and removal services and disaster monitoring and management services by competitive proposal in compliance with 2 C.F.R. 200.320, and FEMA guidance, and award multiple contracts for debris collection and removal as well as debris monitoring, and management to qualified contractors.

Under the terms of the contracts, contractors will provide debris removal services within geographic Pinellas County, including municipalities. Municipalities will then be able to execute individual agreements with the selected contractors to provide services in their jurisdiction.

FINANCIAL IMPACT:

The total cost of disaster recovery activities cannot be determined in advance. Costs would be incurred in the event the City Manager, after reviewing the recommendations from the City of Gulfport disaster management staff, formally requests the firm to provide disaster recovery services. The City of Gulfport would then be responsible to pay the costs incurred in response to the disaster. This would normally not occur until there has been a disaster declaration by both State and Federal governments. Depending on the severity of the debris generating event, expenses may be reimbursable through FEMA.

MOTION:

I move to approve/deny this resolution, which authorizes the City Manager to execute an agreement with Pinellas County for cooperative procurements of debris collection and removal services and disaster monitoring and management services.

_________________________________

_____________________________


A RESOLUTION OF THE CITY OF GULFPORT, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH PINELLAS COUNTY FOR COOPERATIVE PROCUREMENTS OF DISASTER DEBRIS COLLECTION AND REMOVAL SERVICES AND DISASTER MONITORING AND MANAGEMENT SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, Pinellas County is currently procuring disaster debris collection and removal services and disaster monitoring and management services by competitive proposal in compliance with 2 C.F.R. 200.320, and FEMA guidance, and award multiple contracts for debris collection and removal as well as debris monitoring, and management to qualified contractors; and

WHEREAS, Under the terms of the contracts, contractors will provide debris removal services within geographic Pinellas County, including municipalities. Municipalities will then be able to execute individual agreements with the selected contractors to provide services in their jurisdiction; and

WHEREAS, The City is desirous of entering into a Interlocal Agreement with Pinellas County for Cooperative Procurements of Disaster Debris Collection and Removal Services and Disaster Monitoring and Management Services.


Section 1. City Council hereby authorizes the City Manager to enter into an Interlocal Agreement with Pinellas County for Cooperative Procurements of Disaster Debris Collection and Removal Services and Disaster Monitoring and Management Services.




ATTEST:



AGENDA MEMORANDUM



SUBJECT: Budget Discussion #3 – City Council City Manager’s Executive Summary of Proposed Fiscal Year 2017/2018 Operating and Capital Budgets. – One (1) and Five (5) Year Capital Improvement Program (CIP) Budget(s).

BACKGROUND:

The determination of the third (3rd) budget overview discussion is four-fold; one to include the Mayor and respective City Council members identified additional budget topics, projects and programs or tasks that they individually would like to see brought forth for further discussion for possible inclusion in the development of the proposed forthcoming Fiscal Year 2017/2018 Operating and Capital Budget or subsequent five (5) year budget program timeline.

Secondly, the overview identifies significant present, forthcoming and potential future challenges that will have substantial impacts on the City’s budget and the prospective related service levels and cost of services to residents.

While acknowledging these challenges; City Council may elect to discuss any specific change or changes in philosophy or policies that a majority of City Council would seek to implement over the forthcoming fiscal year. City Council’s annual operating budget deliberations and the formal adoption of the City’s funding appropriations in accompaniment with City Council’s financial direction to staff is the most important policy decisions elected officials consider each year.

Third, the discussion provides the opportunity for the City Manager to continue to identify and address the City’s previously set forth, common core policies, priorities, objectives, goals, issues and approved/budgeted Capital Improvement Projects or those actions supporting recurring Capital costs (i.e. Sanitary Sewers, Road Paving, Alleys, Public Safety vehicles/equipment) as included in the development of the City Manager’s proposed Fiscal Year 2017/2018 respective Operating and Capital Budget.

The fourth (4th) budget overview discussion presents the City Manager an opportunity to provide a first formal forecast of the City Manager’s proposed Fiscal Year 2017/2018 Operating and Capital Budget and the related Fund Analyses for the General Fund, Enterprise Funds, Special Revenue Funds and Capital Improvement Program (CIP) Fund, respectively. This first forecast ascertains potential changes in revenues, expenditures and funding mechanisms available to continue to provide a local municipal government structured to support the services required to maintain a full service city of more than 12,200 residents.

The City Manager’s initial forecast of the proposed forthcoming Fiscal Year 2017/2018 Operating and Capital Budget contains several challenging budget scenarios. Expanded detail and City Council’s dialogue will be applied to the proposed or requested modifications prior to the City Charter required presentation of a formal proposed budget to City Council by July 15th for its consideration and adoption prior to September 30th. The City Manager’s Fiscal Year 2017/2018 Operating Budget must also fulfill the requirements of Florida Statute 166.241 that stipulates that the amount available from taxation and other sources, including amounts carried over from prior fiscal years, must equal the total appropriations for expenditures and reserves. CITY COUNCIL – COMMENT AND INPUT

1

From the formal adoption of the Fiscal Year 2016 – 2017 Budget in September 2016; the Mayor and respective City Council members may have identified budget topics, projects and programs that they individually would like to see brought forth for discussion, and to possibly be included in the proposed Fiscal Year 2017/2018 through Fiscal Year 2021/2022 Budgets.

At the City Council’s May 16th meeting - City Staff requested that members of City Council if they so desired to identify and provide additional input of supplementary projects or priorities, budget topics, or programs they would like to include for consideration with the related impact to funding sources for inclusion in future FY 2017/2018 “Budget Discussions” prior to formal budget adoption.

Mayor and City Council – Fiscal Year 2017-2018 Budget Considerations:

Mayor Henderson:

1). Employee Compensation – - Consideration of General Employee Step-Pay Plan

2). Marina Breakwater – Linear Park (potentially Grant funded w/necessary match) 3). Creative Form Bicycle Racks and Equipment in WRD (WRD TIF) 4). Combined Multi-Aspect/Use –

- Trash and Recycling Receptacles (Modular Cans) in WRD (WRD TIF) - Benches and Amenities

5). Clymer Greenway - Food Forest Supplies/Equipment ($500) 6). Clymer Greenway - Food Forest Irrigation (pending installation estimate)

Vice-Mayor Liedtke:

1). 59th Street South Eastside Sidewalk – - 27th A/S. to 25th A/S. - (est. $16,500) - 25th A/S. to Gulfport Blvd. (22nd A/S.) – (est. $25,500)

2). Creative Form Bicycle Racks and Equipment in WRD (WRD TIF) 3). Pasadena Yacht & Country Club Storm Drainage project - $640,012

Councilmember Brown:

1). 3.5% COLA for Employees 2). Feasibility Study of Right of Way (ROW) Parking –

- Beach Blvd. (Clymer Greenway ROW – 23rd A/S. to 26th A/S.) - 54th S/S. (28th A/S. south to 31st A/S.) - 58th S/S. (28th A/S. south to Shore Blvd.)

3). Citywide Employee Staffing – Levels 4). Traffic Control - Intersection Cameras - $371,250

Councilmember Roman:

1). SAIL Cover at Senior Center Courtyard (pending design w/estimate) 2). Dog Park Turf – (est. $106,000) 3). Up-lighting of Offsite Parking Directional Signs 4). Feasibility/Cost Study and Evaluation of future SOLAR Plan for City Facilities and Buildings. 5). Clymer Greenway Art-Walk Upkeep and Maintenance – (Parks Dept. costs) 6). City -Mural and Art Program/Art Program Manager 7). Combined Multi-Aspect/Use –

- Trash and Recycling Receptacles (Cans) in WRD (WRD TIF) 8). SSO – Emergency Vac. Truck Program (pending Pinellas County – Debris Removal Bid/Contract)

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9). Citywide Employee Staffing – Levels 10). Sanitary Sewer Private Lateral Replacement Program ($127,500) 11). Facility/Fire Station - Solar Panel Program 12). *Development of Formula Store Regulations, Criteria and Standards for application

- within the Waterfront Redevelopment District for City Council’s consideration. * Pending resolution of HB 1012 issues.

Councilmember Fridovich:

1). SAIL Cover at Tomlinson Park for Exercise Equipment (est. $40,000) 2). Tomlinson Park – (2) Game/Picnic Table(s) (pending Parks Dept. purchase cost estimate) 3). Code Enforcement Officer - Fund Additional Code Enforcement Officer

FUTURE BUDGET CHALLENGES Funding for future budgets may be significantly impacted by the following pending issues:

1. November 2017 - Penny for Pinellas Referendum (est. $1,400,000 impact to city). 2. November 2018 - Additional $25,000 Homestead Exemption Referendum (est. $176,000 impact

Citywide). 3. Proposed Fiscal Year 2017/2018 City of St. Petersburg Wholesale Utility Cost Increases (estimated) -

Water 6% and Sewer (Wastewater Treatment) 15% increases for this upcoming year. • It is anticipated that similar City of St. Petersburg Wholesale Utility Cost Increases - can be

expected to be levied in Fiscal Year 2018/2019. 4. With the expiration of the City’s present 30 year agreement with the City of St. Petersburg for the

purchase of water and wastewater treatment – the Proposed Fiscal Year 2018/2019 City of St. Petersburg Utility Agreement(s) = will include an applicable 25% State Statute provided for Water and Wastewater Treatment Surcharge-

• Update estimated total impact (increase from initially estimated $720,000 – increase in utility expenses per Fiscal Year 2017/2018 as wholesale cost increases).

• Additionally, it is anticipated that City of St. Petersburg Wholesale Utility Cost Increases will be levied in Fiscal Year 2018/2019 further impacting and compounding on the scheduled 25% Surcharge.

5. FDEP - State Revolving Loan Fund(ed) – Major Sanitary Sewer Inflow and Infiltration Rehabilitation Program. ($260,738–Annual Payment)

6. Pending FDEP issued Sanitary Sewer System “Consent Order.” * Utility Funded-Sanitary Sewer Private Lateral Replacement Program $127,500 – FDEP P2 program.

7. Pending Environmental Litigation – Due to Tropical Storm rain event(s) triggered Sanitary Sewer Overflows (SSO’s).

8. Continued downward trend in Communications Service Tax revenues.

CITY COUNCIL CORE OBJECTIVES, PRIORITIES, GOALS AND PROJECTS As consistently discussed and outlined at the City Council’s May 16th meeting; the City Manager with City Council’s direction has identified the following collective core objectives, priorities, goals, previously approved projects for inclusion in the continual development of the present and future proposed budgets.

• Maintain present Millage rate at 4.039. - Maintain Proposed Millage Rate for Sixth (6th) consecutive year. - At present 1 mil equates to a preliminary estimated $806,000 in property tax revenues within the City. 4.039 (x) $806,000 = $3,255,434 estimated property tax revenue.

- Preliminary estimated 5% - 7%growth in property values for Fiscal Year 2017/2018.

• Maintain City’s Reserve Funds at 25% of Fund Balance.

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- The City has made a commitment to fiscal responsibility, and in so doing, is required to adopt a balanced operating budget as the cornerstone of this commitment. Presently the City will maintain an unreserved General Fund balance at a level not less than twenty-five (25%) percent of previous fiscal year General Fund expenditures (City Council Resolution #2003-116). As the size of the General Fund increases, it will be necessary to re-visit the amount or percentage maintained; – as the increase amount will annually place an undue burden on the City’s limited revenues.

- To the extent that the unreserved General Fund balance exceeds twenty-five (25) percent of the previous fiscal year General Fund expenditures at the Fiscal Year end, the City may draw upon the fund balance as approved by the City Council. Revenues and expenditure are addressed to provide an understanding for the basis of the results. Shortfalls and surpluses are cumulative in the sense that any individual year’s surplus or deficit flows into the next year’s fund balance, thus carrying a current year’s balance forward.

• Present a conservative Capital Improvement Program. - Capital Improvement Program - Based primarily on available funding from Penny for Pinellas funds.

• Maintain City’s Public Safety service delivery model – fund, adequately equip and train. - Completely funded through General Fund appropriation and Capital Improvement Program

• On-going Community promotion(s) and support of Special Events. - City Council considers Special Event applications annually in August. - City Council has expressed an interest to review City event costs and budget impacts prior

to final budget adoption.

• Continue City’s Utility and Sanitation services delivery model(s). - Proposed Utility budget to include two (2) new Stormwater employee positions.

• Negotiate renewal of Water and Sewer Agreements with the City of St. Petersburg. - New agreement will include an applicable 25% State Statute provided for Water and

Wastewater Treatment Surcharge.

• Development and implementation of a stabilized three (3) year Utility and Sanitation rate structure. Proposed three (3) year plan to stabilize and offset continued cost increases from wholesale provider (City of St. Petersburg) and increased tipping fees and personnel/equipment costs.

- Sanitation - Proposed Fiscal Year 2017/2018 – 9.75% Increase w/ additional two (2) years pending City Council discussion.

- Proposed Fiscal Year 2017/2018 City of St. Petersburg Wholesale Utility Cost Increases (estimated):

- Water 6% and Sewer (Wastewater Treatment) 15% increases for FY 2017/2018. - City of Gulfport Rate Structure - Pending City Council discussion.

• Continue Improvements and Upgrade of Sanitary Sewer (Utility) Infrastructure. - Total State Revolving Loan Funds Incurred ($4,620,003) ($260,738–Annual Payment)

• Ongoing Roadway Resurfacing (Paving), Brick Restoration, Alley and Sidewalk Improvements. FY 2017/2018 - “Penny For Pinellas" Capital Improvement Program Appropriations:

Street Resurfacing (Paving & Brick Restoration) 400,000 Alley Improvements 47,000 Sidewalk Improvements 30,000

• Complete Shore Blvd. - Drainage Survey (Essex Plan) - Drainage Survey Report at 60% Phase w/ staff review.

• Complete Re-location of Skate Park to Recreation Center. (Skate Park Grant w/East Relocation). 4

- On May 16, 2017 City Council approved Resolution 2017-54 authorizing a grant agreement with FDEP’s Land and Water Conservation Fund Grant Program in the amount of $62,500.00, for the development and construction of a Skate Board Park at the Michael J. Yakes Recreation Center along with the associated relocation and appropriate budget amendment. Project has begun initial design phase. Project being reviewed to explore feasibility of utilization of poured in place concrete construction.

• Complete Community/Osgood Trail Plan project w/City of St. Petersburg partnership. - On May 16, 2017 City Council approved Resolution 2017-52 authorizing an inter-local

agreement with the City of St. Petersburg for the construction of the Osgood Point/Clam Bayou Trail connector and for the internal City route improvements. Project awaiting City of St. Petersburg City Council inter-local agreement approval.

• Continue with ongoing Marina improvements/expansion and Live-aboard amenities. - Repayment of Construction Transfer to General Fund. ($380,000)

• Complete SWFWMD 49th Street Storm-water Outfall - Water Quality Project. - Staff presently exploring cost and funding options for fountain installation.

• Continue to work with ACOE to secure funding for Gulfport Municipal Beach Re-nourishment.

- Beach Re-Nourishment = 50% ACOE Match - (Year 2 of 2) $162,500 * (Pending FID Project Approval and Funding > 35% ACOE Match) * - Federal Cost Share Agreement

- Pending City Council review of proposed ACOE project.

• Complete Waterfront District Improvement project(s) for Beach and Shore Boulevard improvements – Phase II.

- On May 16, 2017 City Council approved Resolution 2017-53 authorizing the entering into a contract with Certus Builders for the Shore Blvd. Improvement Project, Phase 2 in the amount of $647,287.94.

- Restroom Improvements/Bike Racks/Benches/ Recycling & Trash Receptacles in budget.

• Review/Propose/Present - market equitable costs for services for City Council’s consideration. - Proposed City fees, room rental and Marina rate increases

1). Increase Building Department Permit Fees – 12.9 5% (last increased 2012) 2). Increase City Facility/Room Rental Fees – 12.95% (last increased 2012) 3). Increase Marina fees and rental rates– 12.95% (last increased 2011)

• Fund planning of future Williams Pier replacement and City Hall Administrative facilities replacement. FY 2017/2018 - “Penny For Pinellas" Capital Improvement Program Appropriations:

- Williams Pier Replacement Fund 10,000

• Continue to fund ongoing Improvements to City’s Internal Information Technology Infrastructure. FY 2017/2018 – General Fund Capital Improvement Program Appropriations:

City IT - Computer IT/Network Infrastructure Upgrade 25,000 City IT - PC' Computer Lifecycle Program/Emergency Server Repl. 25,000 Comm. Dev. Software - work flow/integration of financial software. 75,000 Library - Computer Lifecycle/Emergency Server Replacement 5,000 Library - Children’s Computers 5,000

• Plan long-term funding of Senior Center Remodel and Expansion. (Re-Design II). - Pending – Redesign in process.

• Fund and Implement City of Gulfport - Mooring Field

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https://647,287.94

https://62,500.00

- Per Resolution 2016-39 staff successfully applied to the US Fish and Wildlife Service (USFWS) and Florida Department of Environmental Protection – Clean Vessel Act Grant Program for the Pumpout Vessel and related equipment, receiving a grant in the amount of $108,000 for the vessel, Resolution 2016-92.

- Additionally, the City of Gulfport is the recipient of $100,000 of Pinellas County BP settlement funds in support of a construction of a Mooring Field – which the County received through a settlement with parties responsible for the Deepwater Horizon accident.

- On February 7, 2017 - City Council also approved Resolution 2017-12 authorizing a grant application to the Florida Boating Improvement Grant Program for the construction of a Mooring Field on Boca Ciega Bay.

• Tangerine Greenway – 49th Street Trolley Market Square Park Project. - On January 17, 2017 City Council approved Resolution 2017-10 in support of a Pinellas

County CDBG Grant application in concert with Florida Department of Environmental Protection (FDEP) FDEP/EPA - Brownsfield Cleanup - Funds.

• Improve/replace/create Community amenities and aesthetics where financially feasible.

• Annually provide appropriate compensation, benefits and salary adjustment(s) to employees. - Manage Police and Fire’s respective Collective Bargaining Agreements (CBA).

- City Council Proposed 3.5% Employee Cost of Living Adjustment (COLA) in FY 2017/2018, for the non-union General Employees not included in the Collective Bargaining Agreement(s), to maintain salary equity for all employees. These employees are not covered by the respective agreements and associated step pay plans.

- While anticipated in future years, at this time - Due to the enhanced COLA of 3.5% and the extensive short and long term financial impact of such a pay plan in the budget; it is not foreseen that a general employee formal step pay plan will see fruition or adoption in FY 2018. Continued stabilization and growth of revenue sources are imperative to being able to implement such a plan for the General Employees. Implementation and application of a General Employee’s step plan in a manner similar to Public Safety – this will require at substantial cost, the slotting of employees based upon tenure/seniority in pay grade that would be effective upon their anniversary date.

- The present IAFF and FOP year three (3) of three (3) year contracts (effective October 1, 2015) provide their respective members step pay plans – ranging from 12 – 17 steps. With a 2% – 3% salary increase per step based upon tenure/seniority in pay grade, effective upon their anniversary date. The escalating increase in step rewards experience and loyalty to the City, while providing the City a fixed future cost estimate. Present budget reflects the 2% -3% annual steps.

- City Management is presently considering the feasibility and cost of re-opening the present FOP Collective Bargaining Agreement(s) to reflect the potential for the one-time application of the 3.5% COLA or some aspect thereof, to the Pay Plan, thus potentially extending the agreement for a mutually agreed to term.

BUDGET BACKGROUND/PRELIMINARY ANAYSIS The following information provides the fundamental financial aspects of the major facets of the proposed Fiscal Year 2017/2018 budget, which should assist in City Council’s review. The first (1st)

draft of the proposed General Fund budget is initially projected in the amount of $12,412,504. It is anticipated that this amount will change numerous times throughout the summer budget process.

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The role of municipal government is to provide core services in an effective and efficient manner while facilitating a positive quality of life. The annual operating budget is the most important policy decisions elected officials consider each year. The City Manager’s proposed Fiscal Year 2017/2018 Budget is built upon on limited recurring revenue resources, and at this time an estimated increase in property value of (5.00% - 7.00%); Legislative actions, and State and Local Shared Revenues and the continued stabilized utilization of a payment in lieu of taxes revenue source. Moreover, the proposed balanced budget continues to provide the residents of the City of Gulfport the level of day to day services they have become accustomed to.

The proposed Fiscal Year 2017/2018 budget will continue to support the City’s traditional frontline services as they exist today. Many of the service levels or programs are both culturally and institutionally in place and continually retained in the proposed budget.

The Ad Valorem millage (property tax) has been proposed to remain at 4.039 mils for the 6th consecutive year. The increase in the actual assessed value of property in the City is projected to generate an estimated $200,000 in additional revenue at this time.

The Annual Operating Budget of the City of Gulfport balances the public service needs of the community with the fiscal resources of the City.

The most significant aspects of the first (1st) draft of the City Manager’s proposed Fiscal Year 2017/2018 Budget:

3.5% Employee Cost of Living Adjustment for General Employees. Assumed 10% increase in Employee Health insurance Workers Comp/Life/Disability insurance - estimated to remain the same Public Works Department – Reorganization Fuel cost adjustments across all funds due to volatility of costs.

The “preliminary” proposed addition of the following positions and related employee benefits package:

Fire Dept. - Fire Captain GEMS - P/T GEMS Coordinator Senior Center - P/T Senior Center Assistant Stormwater Dept. (Utility) – (2) Maintenance Worker II positions Streets Dept. - Crew Leader Streets Dept. - (2) Maintenance Worker II positions Community Development - Code Enforcement Officer Community Development - Planner Building Dept. - Building Inspector Library - Librarian (Passport) Marina - P/T Dock Attendant Marina - F/T Marina Assistant

As we progress through the budget process the positions will be evaluated on an individual basis and the impact on the City’s long –term budget efforts.

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2018 CITY OF GULFPORT FUND ANALYSIS

Gene ra l Fund

Ope ning Balance 10/ 1/ 16 $ 3, 631,601

Prior Period Adjustment 256,001

Restated - Beginning Balance 3,887,602

Remaining BP Oil Settlement (78,745)

Marina Const ruction Payment 300,000

Appropriated Surplus (606,533)

Estimated Beginning Fund Balance 10/ 01/ 17 3,502,324

Funding Sources:

Estimated Revenues 11,237,222

Transfers from Other Funds

Marina Construction 380,000

Marina PILOT

Sanitation PILOT 100,000

Utilities PILOT

Enterprise Funds 15% Overhead 1,595,586

Appropriated Surplus - Marina Const ruction (380,000)

Appropriated Surplus - Estimated deficit (520,304)

Total - All Funding Sources 12,412,504

Appropriat ions:

Police Services 3,597,041

Fire & EMS Services 1,585,046

Council and Clerk 360,691 Legal 100,000

City Manager 318,884

Administrative Services 684,871

Library & Technology 908,079

Community Development 922,857

Recreation Services 1,677,116

Public Works 2,257,919

Transfers

Total Appropriations 12,412,504

Ending Fund Balance before Appropriated Surplus 3,502,324

Less: Appropriated Surplus (900,304)

Add: Marina Const ruct ion Payment 380,000

Unassigned Ending Fund Balance 9/ 30/ 18 $ 2,982,020

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Capital Projects Fund

Est imated Beginning Fund Balance 10/ 01/17

Funding Sources: Penny for Pinellas

Appropriated Surplus

Total - All Funding Sources

Appropriat ions:

Capital Projects

Transfer to General (FEMA Match) Transfer to Marina

Total Appropriat ions

Ending Fund Balance before Appropriated Surplus

Less Appropriated Surplus

Unassigned Ending Fund Balance 9/30/ 18

1,387,000

190,000

1,147,000

50,000 380,000

$

1,577,000

1,577,000

$

$

191,131

191,131

(190,000)

1,131

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Waterfront Redevelopment Fund

Est imated Beginning Fund Balance 10/01/17

Funding Sources:

Est imated Revenues

Appropriated Surplus


Appropriat ions:

Operating Expenses

Beach Re-nourishment {Match)

Shore Blvd - Beach Restrooms upgrade

Garbage cans/ Recycling / Bike Racks


End ing Fund Balance before Appropriated Surplus

Less Appropriated Surplus

Unassigned Ending Fund Balance 9/30/ 18

49"" Street Corridor Fund

Est imated Beginning Fund Balance 10/01/ 17

Fund ing Sources:

Estimated Revenues Transfers from Other Funds

General Fund Total - All Funding Sources

Appropriat ions: Expenditures

Reserves


End ing Fund Balance Before Transfer to Reserves

Add: Transfer to Reserves

Unassigned Ending Fund Balance 9/ 30/18

272,511

44,989

80,000

162,500

50,000

25,000

$ 47,883

317,500

317,500

$ 47,883

(44,989)

$ 2,894

$ 7,549

7,549

$ 7,549

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Marina Fund

Est imated Beginning Fund Balance 10/01/17 $ 155,974 Fund ing Sources:

Estimated Revenues 1,955,868

Appropriated Surplus Transfers from Other Funds

Copital Projects 380,000


Appropriations:

People 290,642

Operational 959,422

Capital 123,000

Depreciation 230,000 Transfers to Other Funds

General Fund 15% Overhead 293,380

PILOT Transfer Marina Construction Payment 380,000

Transfer to reserves 59,424

Total Appropriat ions 2,335,868

End ing Fund Balance Before Transfer to Reserves 155,974 Add: Transfer to Reserves 59,424

Unassigned Ending Fund Balance 9/30/18 $ 215,398

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Sanitation Fund

Est imated Beginning Fund Balance 10/01/17 $ 78,618

Funding Sources:

Est imated Revenues 2,429,750 Grants 8,000

Appropriated Surplus 5,819


Appropriations:

People 866,906

Operational 727,312

Capital 150,000

Depreciat ion 170,000

Principal Debt 63,688 Transfers to Other Funds

General Fund 15% Overhead 365,663

PILOT Transfer 100,000 Transfer to reserves

Total Appropriat ions 2,443,569

Ending Fund Balance Before Transfer to Reserves 78,618

Less Appropriated Surplus (5,819)

Unassigned Ending Fund Balance 9/30/18 $ 72,799

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Utilities Fund (Water, Sewer & Storm water)

Estimated Beginning Fund Balance 10/01/17

Funding Sources: Estimated Revenues Transfer from capital Projects

State Revolving Loan


Appropriations: People Operational Depreciation SRL - capital Projects Capital Projects

Transfers to Other Funds

General Fund 15% Overhead PILOT Transfer Transfer to Reserves


Unassigned Ending Fund Balance 9/30/18

Add: Transfer to Reserves

Unassigned Ending Fund Balance 9/30/18


6,243,622

1,040,000

683,662 3,686,511

580,000 1,040,000

290,400

936,543

66,506

$

7,283,622

7,283,622

$

$

493,682

493,682

66,506

560,188

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CAPITAL IMPROVEMENT PROJECT(S) FUND A majority of funding for the proposed Fiscal Year 2017- Fiscal Year 2018 Capital Improvement Program expenditures include infrastructure improvements (such as roadway paving, alleys and sidewalks), public safety equipment and funds budgeted for grant matching (as an opportunity to expand and leverage City funds). Facility improvements, emergency vehicle and equipment purchases are funded directly through the use of the City’s portion of the Local Option Infrastructure Surtax (One-Cent Sales Tax) levied by Pinellas County. The tax proceeds may be used for public infrastructure projects and the purchase of certain public safety equipment and vehicles.

For the next five (5) years the City has committed to an extensive capital improvement program for the City’s Sanitary Sewer Infrastructure. The City entered into an agreement with the Florida Department of Environmental Protection (FDEP) for funding of the SSES under the Clean Water State Revolving Fund (SRF), which includes low-interest funds for finding and removing Inflow and Infiltration (I/I) with the installation of repairs, rehabilitation, and replacement throughout the sanitary sewer system. The City’s FDEP approved program provides for visually inspecting sewer mains with cameras, performance of point repairs, repair manholes and either slip-line or replace deteriorated pipe, where necessary.

Total State Revolving Loan Funds scheduled to be incurred and utilized at this time $4,620,003; this amount is inclusive of funds expended in Fiscal Year 2017-Fiscal Year 2018 for Phase I of the (SSES).

The City has been very successful in utilizing outside funding sources to leverage both Penny for Pinellas dollars and BP settlement funds to successfully secure an exceptional amount of both state and federal grants and appropriations to expand the City’s Capital Improvement Program (CIP).

Grants and Appropriations - FY14 through FY 17

Dept of Justice/ Police JAG Grant $15,214 OAA Title III $11,234 Child Recreation Program (Operational Grants) Dept of Health - Tomlinson Fitness Equipment

$131,264 $17,000

PPLC - Library Renovation $180,000 EPA - Brownsfield Assessment - 49th Street $398,933 FDEP/EPA - Brownsfield Cleanup - Trolley Mrkt Sq $200,000 CDBG - Tangerine Trolley Market Sq $300,000 CDBG - Shore Blvd Phase I & II $600,000 FDEP - Land & Water Grant - Rec. Ctr. Skate Park $62,500 Pinellas County - Fire Vehicle $9,226 FEMA - Hurricane Hermine $1,051,753 State Appropriation - Pasadena (PYCC) Culvert SWFMD - 49th Street Outfall

$245,000 $640,291

State Appropriation - 49th Street Outfall $500,000 City of St Petersburg - Osgood Pt Trail $75,000 Fish & Wildlife - Floating Docks Pinellas County - Mooring Field

$112,613 $100,000

FDEP - Mooring Field/ Pumpout Vessel $221,907

Total $ 4,871,934

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FISCAL YEAR 2017/2018 CAPITAL IMPROVEMENT PROJECT(S) 1). Williams Pier Replacement Fund 10,000 2). (*5) Street Resurfacing (Paving & Brick Restoration) (2018) 400,000 3). 4).

Alley Improvements Sidewalk Improvements

47,000 30,000

5). Chase Park - Tennis Court Improvements 80,000 6). Trolley Market Square (Tangerine) (CDBG/FDEP-Grant Match) 200,000 7). 8).

City Facility Maintenance (Buildings) Marina Construction Transfer To General Fund

50,000 380,000

9). Casino\Deck Replacement 60,000 10). FEMA - Paving Match (58th S/S & 56th S/S) 50,000

PUBLIC SAFETY APPROPRIATION 9). Public Safety - Police Vehicles 200,000 10). Public Safety - Police Laptop 11). Public Safety - Police Radio

4,000 4,000

12). Public Safety - Police Tazer Replacement 28,000 13). 14).

Public Safety - Fire Laptop Public Safety - Fire Radio

1,000 1,000

15). Public Safety - Fire - Equipment & Gear 15,000 16). Public Safety - Fire - Fire Station Bay Floor 17,000

Total 1,577,000

WATERFRONT REDEVELOPMENT DISTRICT = TAX INCREMENT FINANCING (TIF) WRD - TIF Fund Capital Appropriation:

1). Shore Blvd. - Beach Restrooms Upgrade 50,000 2). Beach Re-Nourishment = 50% ACOE Match - (Year 2 of 2) 162,500

* (Pending FID Project Approval and Funding > 35% ACOE Match) * - Federal Cost Share Agreement

3). Trash/Recycling Receptacles & Decorative Bicycle Racks & Amenities 25,000 4th of July Fireworks Display -

Total 237,500

GENERAL FUND General Fund Capital Appropriation:

Parks: F350 - Utility Vehicle Replacement 41,300 Parks: Mower Replacement Misc. Sign(s)/Bench/Trash Can/Banner(s)

21,700

City IT - Computer IT/Network Infrastructure Upgrade 25,000 City IT - PC' Computer Lifecycle Program/Emergency Server Replacement 25,000

Library - Computer Lifecycle/Emergency Server Replacement 5,000 Library - Children’s Computers Library - Books & Materials

5,000 60,000

Community Development Software 75,000 City Hall Information KIOSK 5,000

Total 263,000

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UTILTY FUND Utility Capital Appropriation:

Sanitary Sewer Utility R&R (SRLF) (*Per FY 18 Budget) 1,040,000 SRLF - Total Loan Payment ($260,738)

Total State Revolving Loan Funds Incurred ($4,620,003) Utility Department - Jet Hose 3,500 Utility Department – Vac. Equipped Vehicle (Sewer) 78,400 Utility Department - Vehicle (Stormwater) 70,700 Utility Department - Backhoe ($105,000) -Utility Department - Utility Vehicle (Water) 10,300

* Utility Funded - Sanitary Sewer Private Lateral Replacement Program 127,500

Utility Rate Study (* If Necessary) -

Total 1,330,400

SANITATION FUND Sanitation Capital Appropriation:

Sanitation Truck - Replacement Program 150,000 Revolving Loan Payment #1 - Side Loader 35,992 Revolving Loan Payment #2 - Dump Truck 27,696

Total 213,688

MARINA FUND Marina Capital Appropriation:

Marina Construction Transfer To General Fund 380,000 Marina/Live-Aboard Improvements/Transient Park 75,000 Marina - Basin/Site Cameras 10,000 Marina - Basin/Site Fencing 8,000 Marina Parking Pay Stations 30,000 Marina Parking Lot Paving (145,000) -Marina Dry Storage/BYCC Lot Paving (125,000) -Marina Undergrounding ($15,000) Marina - GYC/Yacht Basin Maint. Dredge (100,000) -

Total 503,000

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BUDGET TOPICS COROLLARY:

The Mayor and City Council have created and continue to create a very positive environment for the City to accomplish numerous positive endeavors.

As City Council’s measures the application and deployment of future appropriate resources, identifies challenges, weighs potential challenges in making forthcoming policy decisions within the context of the related budget deliberations, decision making and City Council’s direction to staff; the following must be continually considered, as it is important to frame the conversations within a broad set of parameters that will need to be considered as the City Council embarks on future implementations and or appropriations.

• Consideration of financial impact of implementation - both long and short-term. • Identification of additional staffing needs and related costs that may be created. • Willingness and ability to provide and commit acceptable levels of funding to achieve specific

ideas. • Is City Council willing to endorse the refocus or redeployment of assets and people to achieve the

specific ideas or goals? • Integration into and effect on present or current operational models. • As a group what cultural and/or institutional changes (i.e. changes in service delivery models) is City

Council willing to accept to achieve specific ideas? • Expectation or measurement of success for proposal? • How much flexibility in the ideas or plans does City Council want to allow itself and staff in

implementing the suggested ideas?

Acknowledging that each directive, proposal or future consideration should consider the following:

• Can City Council and City staff focus on the specific idea or project? • Level of Financial support necessary? • Is Financial support available? • Broad level of commitment? • Long-term City Council support? • Can issue/project or goal transcend future City Councils?

The City Manager and his staff’s ability to manage specific direction to fund and implement proposed ideas, projects or goals must be in concert with City Council’s acknowledgement of the respective costs, personnel needs and appropriate funding to facilitate such efforts continues to be crucial to the discussion of City Council’s direction and support of proposed integrated projects, changes or proposals.

Changes to presently established City priorities or goals of both the City Council and staff will necessitate that the City Council provide clear and concise (specific) direction and the required applicable resources to the City Manager and City staff to foster and facilitate the attainment of the City Council’s priorities and/or goals for the City and City Manager.

Moreover, due to the City’s limited resources, the application, appropriation or re-appropriation or the need for new or additional funding for a significant change in City Council’s goals, priorities or direction and the applicable or associated priorities/processes – may require a change in the present administrative management style, lending itself to the adoption of one that is significantly more structured or one with less flexibility then is presently in place – a management hierarchy process that will afford City Council in the future much less flexibility to create, re-design or re-focus on yet to come endeavors.

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Documents

City of Gulfport Florida...2016/06/17 · City of Gulfport Florida Regular City Council Meeting Notice Tuesday, June 7, 2016 City Hall – 2401 53 rd Street South, Gulfport, Fl 33707