CITY OF BELLEAIR BEACH, FLORIDA

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CITY OF BELLEAIR BEACH,

FLORIDA

B21-02 Monument Sign with Electronic

Message Display

Issue Date: Wednesday, January 20, 2021

Bid Opening: Tuesday, February 16, 2021 2:00 PM (Local Time) City Hall Conference Room

Submit Bids to:

City of Belleair Beach

444 Causeway Blvd.

Belleair Beach, Florida 33786

Pre-Bid Meeting: Thursday, January 28, 2021 at 10:00 AM at Belleair Beach Community

Center.

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BID SUBMITTAL LABEL

Cut along the outer border and affix this label to your sealed bid envelope to identify it as a “Sealed

Bid”. Be sure to include the name of the company submitting the bid where requested.

SEALED BID • DO NOT OPEN

SEALED BID NO.: B21-02 BID TITLE: Monument Sign with Electronic Message Display DUE DATE/TIME: February 16, 2021 @ 2:00 P.M. SUBMITTED BY: ___________________________________ (Name of Company)

DELIVER TO: City of Belleair Beach

444 Causeway Blvd.

Belleair Beach, FL 33786

Please Note:

Addenda may be issued to this bid. Any such addenda will be posted on the same Website,

www.cityofbelleairbeach.com, from which you obtained this bid.

Before submitting your bid you should check our Website to download any addenda that may have been

issued. Please remember to sign and return Addenda Acknowledgement Form with completed bid

package if applicable.

http://www.cityofbelleairbeach.com/

B21-02: MONUMENT SIGN WITH ELECTRONIC MESSAGE DISPLAY

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TABLE OF CONTENTS BID SUBMITTAL LABEL ........................................................................................................................ 2

INVITATION TO BID ............................................................................................................................... 5

INTENT ...................................................................................................................................................... 6

DEFINITIONS ............................................................................................................................................ 6

SECTION A – GENERAL TERMS AND CONDITIONS ........................................................................ 6

1. PREPARATION OF BIDS ............................................................................................................. 6

2. BOND REQUIREMENTS ............................................................................................................. 7

3. INTERPRETATIONS PRIOR TO BID OPENING ....................................................................... 7

4. INTEGRITY OF BID DOCUMENTS ........................................................................................... 7

5. SUBMISSION AND RECEIPT OF BIDS ..................................................................................... 7

6. BIDDER CAPABILITY/REFERENCES ....................................................................................... 8

7. ESTIMATED QUANTITIES ......................................................................................................... 8

8. F.O.B. BELLEAIR BEACH, FLORIDA........................................................................................ 8

9. BRAND NAMES............................................................................................................................ 8

10. QUALITY ....................................................................................................................................... 8

11. DISCOUNTS .................................................................................................................................. 8

12. WITHDRAWAL OF BID............................................................................................................... 8

13. ARITHMETIC DISCREPANCIES IN BIDS ................................................................................. 8

14. REJECTION OF BID ..................................................................................................................... 9

15. PUBLIC REVIEW AT BID OPENING ......................................................................................... 9

16. BID TABULATION INQUIRIES .................................................................................................. 9

17. AWARD ......................................................................................................................................... 9

18. FIRM PRICES .............................................................................................................................. 10

19. ACCEPTANCE OF MATERIAL................................................................................................. 10

20. TIMELY DELIVERY .................................................................................................................. 10

21. COPYRIGHT OR PATENT RIGHTS ......................................................................................... 10

22. CONFLICT OF INTEREST ......................................................................................................... 10

23. COLLUSION ................................................................................................................................ 10

24. TAXES .......................................................................................................................................... 10

25. COMPETENCY OF BIDDERS ................................................................................................... 10

26. NON-EXCLUSIVE CONTRACT ................................................................................................ 11

27. LICENSES .................................................................................................................................... 11

28. MANUFACTURER’S CERTIFICATION ................................................................................... 11


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29. MATERIAL SAFETY DATA SHEETS ...................................................................................... 11

30. WARRANTY ............................................................................................................................... 11

31. COMPLIANCE WITH ORDERS AND LAW............................................................................. 11

32. PLANS AND SPECIFICATIONS ............................................................................................... 11

33. INDEMNIFICATION................................................................................................................... 11

34. INSURANCE ................................................................................................................................ 12

35. PUBLIC ENTITY CRIMES ......................................................................................................... 12

36. INVOICES .................................................................................................................................... 12

37. DEFAULT OF CONTRACT ........................................................................................................ 12

38. TERMINATION ........................................................................................................................... 12

39. MERGERS/ACQUISITIONS....................................................................................................... 13

40. QUESTIONS ................................................................................................................................ 13

SECTION B - SPECIFICATIONS ........................................................................................................... 14

SECTION C – Equipment Locations ........................................................................................................ 16

SECTION D – BID SUBMITTAL FORMS ............................................................................................ 18

BID PROPOSAL FORM ...................................................................................................................... 19

W-9 ....................................................................................................................................................... 21

SIGNATURE ACKNOWLEDGEMENT ............................................................................................ 22

NON-COLLUSION AFFIDAVIT OF PRIME BIDDER..................................................................... 23

PUBLIC ENTITY CRIMES STATEMENT ........................................................................................ 24

REFERENCES ..................................................................................................................................... 26

NOTICE OF AWARD .............................................................................................................................. 27

STATEMENT OF NO BID ...................................................................................................................... 28


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CITY OF BELLEAIR BEACH, FLORIDA

INVITATION TO BID

B21-02 Monument Sign with Electronic Message Display

The City of Belleair Beach is soliciting sealed Bids to furnish all necessary labor, supplies, equipment, materials

and incidental items, for the Bid project entitled, “B21-02 MONUMENT SIGN WITH ELECTRONIC

MESSAGE DISPLAY”, which will be received at the City of Belleair Beach, 444 Causeway Blvd, Belleair

Beach, Florida 33786, until 2:00 PM, local time, on Tuesday, February 16, 2021, at which time and place they

will be publicly opened and read in the Conference Room. A non-mandatory Pre-Bid Meeting/site visit will be

held on Thursday, January 28, 2021 at 10:00 AM at Belleair Beach Community Center at 444 Causeway Blvd,

Belleair Beach, FL 33786. Bid documents, including specifications and design, will be available at no charge by

contacting Laura Mataluni at [email protected] beginning Wednesday, January 20,

2021. Questions regarding this bid should be submitted in writing to Kyle Riefler, Community Services

Administrator at [email protected]. All questions must be submitted by 2:00 PM local time

on Tuesday, February 9, 2021.

Sealed bids shall be submitted on proposal forms as provided in Section D (or exact copies thereof) and identified

with the provided Bid Submittal Label. The City requires that a MARKED ORIGINAL, TWO (2) paper copies

and ONE (1) pdf format electronic copy of the bid proposal forms be submitted for review. The City of Belleair

Beach reserves the right to waive any informality or to accept or reject any or all bids in part or in total. The

successful bidder will, within ten (10) days after the acceptance of proposal, enter into a contract with the City of

Belleair Beach for the services proposed to be performed.

Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call

(727) 595-4646 (voice), (727) 593-1409 (fax), not later than seven days prior to the proceeding.


Lynn Rives

City Manager

Advertisement Schedule: Tampa Bay Times – Wednesday, January 20, 2021

Bid Document Available and Appear Online: Wednesday, January 20, 2021

mailto:[email protected]


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BIDDER INSTRUCTIONS AND GENERAL INFORMATION

INTENT

The City of Belleair Beach is seeking bids for the purchase and installation of a Monument Sign with

Electronic Message Display for the Community Center, located at 444 Causeway Blvd, Belleair Beach,

FL 33786.

DEFINITIONS

• Addendum: A modification, revision or clarification of the plans or other contract documents,

issued by the engineer and distributed to prospective bidders before the opening of bids.

• Bid: The offer of a price by the bidder.

• Bidder: The person or firm making the offer.

• Calendar Day: Every day shown on the calendar, ending and beginning at Midnight.

• City: The City of Belleair Beach, Florida.

• City Council: The legislative body of the City of Belleair Beach.

• Invitation to Bid (ITB): A solicitation of formal sealed bids.

• Regular Work Day: Any calendar day except a Saturday, Sunday or recognized Holiday.

• Responsible Bidder: A bidder who has the capability in all respects to perform fully the contract

requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity, facilities,

equipment, and credit which will assure good faith performance.

• Responsive Bidder: A bidder who has submitted a bid which conforms in all material aspects to

the requirements set forth in the ITB.

SECTION A – GENERAL TERMS AND CONDITIONS

1. PREPARATION OF BIDS A. A marked “Original” bid must be submitted with two paper (2) copies and one (1) electronic copy.

Copies shall be executed by the bidder who will be responsible for their correctness. All bids must be

submitted on the Bid Proposal Form provided and all pages marked “submittal” must be submitted

with the bid.

B. Bidders are expected to examine all instructions, general terms and conditions, specifications,

drawings, and all submittal forms. Failure to do so will be at the bidder’s risk.

C. In Unit Price bids, the unit price for each unit offered shall be shown, and such price shall include

packing and shipping unless otherwise specified. A total shall be entered in the “Total” column for

each item offered. In case of discrepancy between the unit price and the extended price, the unit price

will be presumed correct. In Lump Sum bids, the base bid will be entered in the space on the Bid

Proposal Form and will include all materials, labor, and services required to perform the work

specified in the bid documents.

D. The bidder should retain a copy of all bid documents for future reference.

E. All bids must be signed with the firm name and by an officer or employee having authority to bind

the company or firm by their signature.

F. Bids may be considered irregular and subject to rejection if they show serious omission, unauthorized

alterations of form, unauthorized alternate bids, incomplete or unbalanced bids, or irregularities of

any kind.


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G. Only one (1) bid from any individual, firm, partnership, or corporation under the same or different

names will be considered. Should multiple bids be submitted from one bidder, all bids submitted by

the bidder will be rejected.

H. Bids by partnerships must be executed in the partnership name and signed by a partner. His title must

appear under his signature and the official address of the partnership must be shown below the

signature.

2. BOND REQUIREMENTS

A. Bid Bond – Not required B. Payment/Performance Bond – Prior to commencing work, the bidder shall provide a certified copy of

the recorded payment/performance bond, in accordance with Florida Statute 255.05, each in the

amount of 100% of the Agreement amount, the costs of which are to be paid by the Bidder.

3. INTERPRETATIONS PRIOR TO BID OPENING No oral interpretations will be made to any bidder as to the meaning of the Specifications, or any other

bid documents. Every request for such interpretation must be in writing and shall be addressed to the

contact listed in the ITB by the date and time specified. Every interpretation made to a bidder will be

made by an addendum to the bid documents. As promptly as practicable, any such addenda will be

posted online at www.cityofbelleairbeach.com. All such addenda shall become part of the bid documents.

No substitution of any kind or riders of any nature to the bids will be considered except by the above-

described method. For purposes of this bid the term “Interpretations” shall include the approval of

product substitution.

4. INTEGRITY OF BID DOCUMENTS Bidders shall use the original Bid Submittal Forms provided by the City and enter information only in the

spaces where a response is requested. Any modifications or alterations to the original bid documents by

the Bidder, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such

modifications or alterations a Bidder wishes to propose must be clearly stated in the Bidder’s proposal

response and presented in the form of an addendum to the original bid documents.

5. SUBMISSION AND RECEIPT OF BIDS A. It is the responsibility of the bidder to assure that their bid is delivered at the proper time and place

PRIOR to the bid opening. All bids openings shall be public, at the date and time specified in the

Invitation to Bid. Bids, which for any reason are not so delivered, will not be considered. BID

SUBMITTAL FORMS USING FACSIMILE OR EMAIL WILL NOT BE ACCEPTED.

B. Bids shall be submitted on the forms provided and in the quantities and formats identified in the Bid

document. Bids must be enclosed in sealed envelopes addressed to the City Clerk, City of Belleair

Beach, 444 Causeway Blvd., FL 33786.

C. Each envelope shall display the bid label provided herein and must show the name of the bidder. It is

the bidder's responsibility to assure that their bid is delivered to the City of Belleair Beach by the

proper date and time specified by the ITB.

D. Samples of items, when required, must be submitted within the time specified at no expense to the

City. If not destroyed by testing, vendor(s) will be notified to remove samples, at their expense,

within thirty (30) calendar days after notification. Failure to remove the samples will result in the

samples becoming the property of the City.

E. Bids must be typed or printed in black or blue ink. Erasable ink is not permitted. Corrections made

by bidder to any bid entry must be initialed by the person who signs the bid. Any corrections on the

submittals must be initialed by the bidder in ink.

F. Failure to follow these procedures is cause for rejection of bid.

http://www.cityofbelleairbeach.com/


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6. BIDDER CAPABILITY/REFERENCES Prior to bid award, any bidder may be required to show that the company has the necessary facilities,

equipment, ability, and financial resources to perform the work specified in a satisfactory manner and

within the time specified. In addition, the company must have experience in work of the same or similar

nature, and can provide references, which will satisfy the City. Bidders must furnish a reference list of at

least three (3) customers for whom they have performed similar services.

7. ESTIMATED QUANTITIES The quantities or usage shown in this ITB are estimates only, with no guarantee made by the City that

these quantities shall be purchased. The quantities shown are for the bidders’ information ONLY, and the

City shall be bound ONLY for actual quantities ordered.

8. F.O.B. BELLEAIR BEACH, FLORIDA

Unless otherwise specified in the ITB, all prices quoted by the bidder must be F.O.B. Belleair

Beach, Florida with all delivery costs and charges included in the bid price. Failure to do so may

be cause for rejection of bid. Successful bidder(s) will be responsible for making any and all

claims against carriers for missing or damaged items.

9. BRAND NAMES If and whenever in the specifications brand names, make, name of any manufacturer, trade name, or

vendor catalog number is specified, it is for the purpose of establishing a grade or quality of material

ONLY. When the City does not wish to rule out other competitors’ brands or makes, the phrase OR

EQUAL is added. However, if a product other than the specified is bid, it is the bidding vendor’s

responsibility to identify such product in their bid and they must prove to the City that said product is

equal to or better than the product specified. Unless otherwise specified, evidence in the form of samples

may be requested if the proposed brand is other than specified by the City. Such samples are to be

furnished after the date of bid opening only upon the request of the City. If samples should be requested,

such samples must be received by the City no later than four (4) business days after formal request is

made. The determination of equivalency will be at the sole discretion of the City.

10. QUALITY All materials used in the manufacture or construction of supplies, materials or equipment covered by this

bid shall be new. The items bid must be new, the latest make or model, of the best quality, and highest

grade of workmanship.

11. DISCOUNTS Bidders may offer a cash discount for prompt payment; however, such discounts shall NOT be considered

in determining the lowest net cost for bid evaluation purposes. Bidders are encouraged to reflect cash discounts in the unit prices quoted.

12. WITHDRAWAL OF BID A. A bid may not be withdrawn after the time set for the bid opening for a period of time as specified.

B. A bid may be withdrawn prior to the time set for the bid opening. Such request must be in writing.

13. ARITHMETIC DISCREPANCIES IN BIDS A. For the purpose of the initial bid evaluation, the following criteria will be utilized in resolving

discrepancies in arithmetic found on the Bid Proposal Form as submitted by the bidders:

1. The written unit price shall take precedence over the numerical unit price.

2. Obviously misplaced decimal points will be corrected.


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3. In case of discrepancy between the unit price and extended price, the unit price shall take

precedence.

4. Errors in extension of unit prices will be corrected by the City.

5. Errors in addition of lump sum and extended prices to determine the total bid amount will be

corrected by the City.

B. The City will proceed on the assumption that the bidder intends for their bid to be evaluated on the

basis of the written unit prices, the numerical unit prices, extensions and totals arrived at by resolution

of arithmetic discrepancies as provided above.

14. REJECTION OF BID A. The City may reject a bid if:

1. The bidder misstates or conceals any material fact in the bid.

2. The bid does not strictly conform to the law or requirements of bid.

3. The bid is conditional, except that the bidder may qualify his bid for acceptance by the City on

an "all or none" basis, or a "low item" basis. An "all or none" basis bid must include all items

upon which the bid was invited.

B. Late bids will be rejected.

C. The City may reject all bids whenever it is deemed in the best interest of the City to do so. The City

may also waive any minor informalities or irregularities in any bid.

15. PUBLIC REVIEW AT BID OPENING Bids will be opened immediately after the bid submittal date and time by the City of Belleair Beach or

designee. The public may attend the bid opening at City Hall, 444 Causeway Blvd., Belleair Beach, FL

33786, but may not immediately review any of the bids submitted. The names of the respondents will be

read aloud at the time of opening. Pursuant to Florida Statute, Section 119.071(1)(b)2, all bids submitted

shall be subject to review as public records after 30 calendar days from opening, or earlier as deemed

appropriate.

16. BID TABULATION INQUIRIES Inquiries relating to the results of this bid, prior to the official bid award by the City Council may be made

by contacting the City of Belleair Beach. Tabulations will be posted online at

www.cityofbelleairbeach.com after 30 days to comply with Florida Statute 119.071(1)(b)2.

17. AWARD A. The bid will be awarded to the lowest responsive, responsible bidder whose bid, conforming to the

specifications and/or instructions to bidder will be most advantageous to the City, price and other

factors considered. The City reserves the right to award the bid on such material as the City deems

will best serve its interests

B. The City reserves the right to accept or reject any or all bids or part of bids, to waive irregularities and

technicalities, and to request re-bids on the material described in the ITB.

C. If two or more bids received are for the same total amount or unit price, quality and service being

equial, the Contract shall be awarded to one Bidder by publicly drawing lots.

D. The City reserves the right to award the bid on a split-order basis; lump-sum or individual-item basis,

or such combination as shall best serve the interest of the City. Prior to the award of the bid, the City

may require the Bidder to submit an analysis of any lump sum bid prices bid.

E. If the bid is awarded, the City will notify the successful bidder by written notice. A written award of

acceptance (Purchase Order), mailed or otherwise furnished to the successful Bidder, shall

result in a binding Contract without further action by either party

F. In the event that the total Bid is greater than funds available for the project the City reserves the right

to reduce the quantities of work to be done, in order that a useful unit or units of work can be

completed within the amount of available funds.


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G. The City also reserves the right to increase the extent of the Project at the same unit or lump sum

prices as bid.

18. FIRM PRICES The bidder warrants that prices, terms and conditions quoted in their bid will be firm and irrevocable for

acceptance for a period of not less than ninety (90) calendar days from the bid opening date unless

otherwise specified in the ITB. Such prices will remain firm for the period of performance of resulting

purchase orders or contracts which are to be performed over a period of time.

If, during the course of this contract, the bidder extends a lower price to another customer for

these same services, then the bidder shall extend the same pricing to the City.

19. ACCEPTANCE OF MATERIAL The material delivered under this ITB shall remain the property of the seller until a physical inspection

and actual usage of this material and/or service is made, and thereafter is accepted to the satisfaction of

the City. It must comply with the terms herein and be fully in accord with specifications and of the

highest quality. In the event the material and/or services supplied to the City is found to be defective or

does not conform to specifications, the City reserves the right to cancel the order upon written notice to

the bidder and return the product to bidder at the bidder’s expense.

20. TIMELY DELIVERY Time will be of the essence for any order placed as a result of this bid. The City reserves the right to

cancel such orders, or any part thereof, without obligation, if delivery is not made within the time(s)

specified on the proposal form.

21. COPYRIGHT OR PATENT RIGHTS Bidder warrants that there has been no violation of copyrights or patent rights in manufacturing,

producing or selling of the goods ordered or shipped as a result of the bid, and bidder agrees to hold the

City harmless from any and all liability, loss, or expense occasioned by any such violation.

22. CONFLICT OF INTEREST The bidder, by submission of this bid, certifies that to the best of their knowledge or belief, no

elected/appointed official or employee of the City of Belleair Beach is financially interested, either

directly or indirectly, in the purchase of goods or services specified in this ITB.

23. COLLUSION The bidder, by affixing his signature to this bid, agrees to the following: “Bidder certifies that their bid is

made without previous understanding, agreement, or connection with any person, firm or corporation

making a bid for the same item(s) or service(s) and is in all respects fair, without outside control,

collusion, fraud, or otherwise illegal action”.

24. TAXES The City of Belleair Beach is exempt from Florida Sales/Use taxes and most levied by the Federal

Government. Exemption certificates will be provided upon request.

25. COMPETENCY OF BIDDERS The City reserves the right to make such investigations as it may deem necessary to establish the

competency and financial ability of a Bidder to perform the work; and if after the investigation, the

evidence of their competency or financial ability is not satisfactory, the City reserves the right to reject

their bid.


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26. NON-EXCLUSIVE CONTRACT Award of this bid shall impose no obligation on the City to utilize the awarded vendor for all work of this

type, which may develop during the contract period. This is not an exclusive contract. The City

specifically reserves the right to concurrently contract with other companies for similar work if it deems

such action to be in the City's best interest. In the case of multiple-term contracts, this provision shall

apply separately to each term.

27. LICENSES The bidder shall secure and maintain all State, County, and Local Contractor licenses required for the

prosecution of the specified work. Fees for licenses that the bidder is required to obtain shall be paid by

the bidder.

28. MANUFACTURER’S CERTIFICATION The City reserves the right to request from bidders a separate manufacturer certification of all statements

made in the bid. Failure to provide such certification may result in rejection of bid or default termination

of contract for which the bidder must bear full liability.

29. MATERIAL SAFETY DATA SHEETS If any chemicals, materials, or products containing toxic substances, in accordance with OSHA

Hazardous Communications Standards, are contained in the products purchases by the City as a result of

this bid, the successful bidder shall provide a Material Safety Data Sheet at the time of each delivery.

30. WARRANTY Unless otherwise specified, the bidder agrees that the services furnished under this bid shall be covered by

the most favorable commercial warranty the bidder gives to any customer for comparable services, and

that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the

City by any other provision of this bid.

31. COMPLIANCE WITH ORDERS AND LAW The Contractor agrees to comply, at its own expense, with all Federal, State and Local laws, codes,

statutes, ordinances, rules, regulations, and requirements applicable to the Project, including but not

limited to, those dealing with taxation, Workers' Compensation, equal employment, safety (including, but

not limited to, the Trench Safety Act, Chapter 553.60-553.64, Florida Statutes), labor, work hours, labor

conditions, environment, and related matters. If the Contractor observes that the Contract Documents are

at variance therewith, it shall promptly notify the Design Professional/Engineer/Project Manager in

writing.

32. PLANS AND SPECIFICATIONS The specifications and other bid documents upon which the prices in the vendor’s bid proposal are based

on are hereby made a part of the Bid and Contract Documents by reference thereto.

33. INDEMNIFICATION A. The first ten dollars ($10.00) of compensation received by the bidder pursuant to this bid represents

specific consideration for the following indemnification: bidder shall indemnify, pay the cost of

defense, including attorneys' fees, and hold harmless the City from all suits, actions or claims of any

character brought on account of any injuries or damages received or sustained by any person, persons

or property by or from the said bidder; or by, or in consequence of any neglect in safeguarding the

work; or through the use of unacceptable materials in the construction of improvements; or by, or on

account of any act or omission, neglect or misconduct of the said bidder; or by, or on account of, any


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claim or amounts recovered under the "Workers' Compensation Law" or of any other laws, by-laws,

ordinance, order or decree, except only such injury or damage as shall have been occasioned by the

sole negligence of the City.

B. Unless specifically prohibited by Florida Law, the successful bidder(s) agrees to indemnify the City

and hold it harmless from and against all claims, liability, loss, damage, or expense, including counsel

fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement

or litigation based thereon, with respect to the goods or any part thereof covered by this order, and

such obligation shall survive acceptance of the goods and payment thereof by the City.

34. INSURANCE

A. The successful vendor must submit a certificate of insurance for general liability and automobile

liability in the amount of $500,000 each, and Worker’s Compensation and employers’ liability (or an

exemption certificate for Worker’s Compensation) prior to the commencement of work. The

certificate of insurance must be submitted to the City of Belleair Beach (email to

[email protected] or fax to 727-593-1409) and the City of Belleair Beach must

be named as an additional insured. The certificate of insurance must be on file in City Hall before

a purchase order will be issued.

35. PUBLIC ENTITY CRIMES The bidder is directed to the Florida Public Entity Crimes Act, FS 287.133, Florida Statutes, and the

City’s requirement that the successful bidder comply with it in all respects prior to and during the term of

this contract.

36. INVOICES The successful bidder shall submit a properly certified invoice to the City at the prices bid. All invoices

for payment will be paid in accordance with the requirements of Section 218.70 et. seq, Florida Statutes,

“The Local Government Prompt Payment Act”. Invoices shall be submitted to the address below unless

instructed otherwise on the purchase order:

Accounts Payable

City of Belleair Beach

444 Causeway Blvd.

Belleair Beach, FL 33786

37. DEFAULT OF CONTRACT

In case of default by the bidder, the City may procure the items or services from other sources

and hold the bidder responsible for any excess costs occasioned or incurred thereby, and shall be

entitled to reasonable attorney fees for the enforcement of this section.

38. TERMINATION A. The City of Belleair Beach reserves the right to terminate this contract without cause by giving thirty

(30) calendar days prior notice to the contractor in writing of the intention to terminate or with cause

if at any time the contractor fails to fulfill or abide by any of the terms or conditions specified.

B. Failure of the bidder to comply with any of the provisions of this contract shall be considered a

material breach of contract and shall be cause for immediate termination of the contract at the

discretion of the City of Belleair Beach.

C. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify

the vendor of such occurrence and contract shall terminate on the last day of current fiscal period

without penalty or expense to the City.

D. In addition to all other legal remedies available to the City of Belleair Beach, the City reserves the

right to terminate and obtain from another source, any items/services which have not been delivered


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within the period of time stated in the proposal, or if no such time is stated, within a reasonable period

of time from the date of order as determined by the City of Belleair Beach.

39. MERGERS/ACQUISITIONS In the event of a corporate acquisition and/or merger, the awarded vendor shall provide written notice to

the City within thirty (30) calendar days of vendor’s notice of such action or upon the occurrence of said

action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably

exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition

and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws.

40. QUESTIONS The deadline for questions is Tuesday, February 9, 2021 at 2:00 p.m. All questions must be submitted in

writing to via email to [email protected]. All questions will be answered via

written addendum. Questions submitted after the specified date/time will not be answered.


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SECTION B - SPECIFICATIONS 1. SCOPE OF WORK:

Furnish all labor, materials, equipment, and incidentals required for the installation of

monument sign with electronic message display per approved design (SECTION C) at

Belleair Beach Community Center, located at 444 Causeway Blvd., Belleair Beach, Florida

33786.

2. PRE-BID MEETING/SITE VISIT: THURSDAY, JANUARY 28, 2021 AT 10:00 AM EST. The Pre-Bid Meeting/Site visit is not

mandatory; however, it is suggested potential bidders attend the meeting to familiarize

themselves with the work site, architecture, and to take any necessary measurements to

accurately bid on the project. The meeting will take place at the Community Center, located at

the address stated above.

3. PERMITS: The Contractor will be responsible for obtaining permits from Pinellas County Building

Department.

4. TECHNICAL SPECIFICATIONS:

A. Manufacture and install One (1) V-shaped overall 9’-0” x 12’-0” with a V-shape

footprint from 2’-0” at one end to 6’-0” at the farther end.

Includes the following:

• Two (2) circular logos to be internally LED illuminated with a digitally

generated.

• “Wave” topper painted blue (exact color TBD) to have LED lighting upwards to

illuminate the under portion.

• Two (2) HYOCO QPCB09T-3-IN-1-MS OR EQUAL Master/ Slave 9.9mm 3’-

4” x 5’- 5” MATRIX 96 X 160 full color RGB electronic message center, (EMC)

cabinets.

• Base to be block installed with individual LED illuminated channel letters

reading: “COMMUNITY CENTER” to have blue faces with a white “trapline”

perimeter, (for better visibility).

B. Please note Three (3) 20 Amp 110 Volt independent circuit have be wire to the site: (1) circuit for the sign and (2) circuits, one for each side of the EMC displays.

C. Prices of bid shall include any fees or costs for:

• Site surveys, engineered drawings and permits.

• Electrical hookups where electric has been provided at the sign location by others

prior to installation date.

Permit prep and acquisition fees; includes our trips to and from municipality, permit application, Letter of


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• Authorization, Notice of Commencement, site plan review, scheduling final inspections and filing with Pinellas County.

• State of Florida engineering

D. Installation shall include all mounts, wires, switches and miscellaneous components, and

prices bid shall be inclusive of all installation requirements.

5. SPECIAL PROVISIONS:

A. References shall be included for inspection of previous projects and administrative

verification of bidder’s ability to complete the work specified.

B. Bidders are responsible to confirm/provide their own measurements of the property for

verification of required quantities to perform the work. The Bid Submittal shall include

all labor, equipment, materials, and incidentals to complete the project.

C. Hours of work for the project shall be between 7:00 am and 4:00 pm weekdays, in

accordance with the City Code.

D. Site access, material storage, and parking will be made available for the Contractor by

the Owner and the Contractor shall coordinate all parking with Owner prior to

commencing work. The successful bidder shall be responsible for all materials stored on

the site and shall be responsible for the restoration of the area utilized for material

storage and operations.

E. Bidders shall have all necessary or required construction licenses to perform the work

required. Copies of documents are to be furnished along with the Bid Submittal.


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SECTION C – APPROVED DESIGN


Page 17 of 28


Page 18 of 28

SECTION D – BID SUBMITTAL FORMS


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BID PROPOSAL FORM (Submittal)

The undersigned bidder, in compliance with the Invitation to Bid, and having examined the General Terms and Conditions, and Specifications of this document and the sites of the proposed work, and being familiar with all the conditions surrounding the proposed work, including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies for the work in accordance with the contract documents, within the time set forth therein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under the contract documents, of which this proposal is a part. In the event of a discrepancy between the unit price bid and the extended total for items submitted by the bidder, the unit price shall be considered correct and the extended total for the item shall be computed by the City for purposes of determining the total amount bid for the project. Payment for work accepted and completed shall be made at the unit price for the work items received and installed.

A. BIDDER agrees to perform all the work described in the CONTRACT DOCUMENTS for the following unit price(s) or lump sum(s) listed below.

Item No.

Qty. UOM Description Unit Price (in dollars)

Extended Price (in dollars)

1 1 EA Manufacture and install V-shaped Monument Sign with electronic messaging displays per specifications.

$______________

$_______________

A. Total Base Bid (line 1 above):

$_______________________

B. Contingency of ten (10) percent: $ _______________________ C. Total Base bid, including Contingency (A + B)

$_______________________

TOTAL BASE BID, INCLUDING CONTINGENCY (A + B) - In words:

______________________________________________________________________________________________ ______________________________________________________________________________________________

D. Addenda: Receipt of the following Addenda is hereby acknowledged: Addendum No.: Date Received: Received by:


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I CERTIFY that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder.

Authorized Representative-Sign in Ink

Authorized Signature (typed) Title

(Corporate Seal)

Company Name

Mailing Address

City, State, Zip

(Area Code) Telephone Number

SUBSCRIBED AND SWORN BEFORE ME AT:

THIS DAY OF 20____

NOTARY PUBLIC MY COMMISSION EXPIRES:


Page 21 of 28

(Submittal)


Page 22 of 28

SIGNATURE ACKNOWLEDGEMENT

(Submittal)

To the City of Belleair Beach

Date:

I certify that this bid is made without prior understanding, agreement or connection with any

corporation, firm or person submitting a bid for the same construction, service or material

and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of

this bid and certify that I have read and understand the bidding documents. I have completed

and submitted all bid submittal forms, and I am authorized to sign this bid for the bidder. In

submitting a bid to the City, the bidder offers and agrees that if the bid is accepted, the

bidder will convey, sell, assign or transfer to the City all rights, titles and interests in and to

all causes for action it may now or hereafter acquire under the Anti-Trust Laws of the United

States and the State of Florida for price fixing relating to the particular commodities or

services purchased or acquired by the City. At the City’s discretion, such assignment shall

be made and become effective at the time of the City tenders final payment to the bidder.

Vendor Name Authorized Signature (manual)

Mailing Address Name (typed or printed)

City, State, Zip Title (typed or printed)

(Area code) Telephone Number Toll Free Number

(Area code) Fax Number Email Address


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NON-COLLUSION AFFIDAVIT OF PRIME BIDDER

(Submittal)

State of )

County of )

, being first

duly sworn, deposes and says that:

1. He/she is of , the

Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent

circumstance respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidders nor any of its officers, partners, owners, agents, representatives, employees or

parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly

or indirectly, with any other Bidder, firm or person to submit a collusive or sham Bid in connection with

such Contract or has in any manner, directly or indirectly, sought by agreement or collusion of

communication or conference with any other Bidder, firm or person to fix the price or prices in the

attached bid of any other Bidder, or to fix any overhead, profit or cost element of the Bid Price or the Bid

Price of any other Bidder, or to secure through any collusion, conspiracy, connivance or unlawful

agreement any advantage against the City or any person interested in the proposed Contract; and

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion,

conspiracy, connivance, or unlawful agreement on the part of the Bidder or any of its agents,

representatives, owners, employees or parties in interest, including this affiant.

Signed:

Title:

Subscribed and sworn to before me this day of , 20

(Title)

My Commission Expires:


Page 24 of 28

PUBLIC ENTITY CRIMES STATEMENT SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a),

FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

(Submittal)

1. This sworn statement is submitted to (print name of the public entity)

by (print individual’s name and title)

for (print name of entity submitting sworn statement)

whose business address is:

and (if applicable) its Federal Employer Identification Number (FEIN) is

(If the entity has no FEIN, include the Social Security Number of the individual signing this sworn

statement:

2. I understand that a “public entity crime” as defined in Paragraph 287.133(1)(g), Florida Statutes,

means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or any agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, robbery, collusion, racketeering, conspiracy, or material misrepresentation.

3. I understand that “convicted” or “conviction” as defined in Paragraph 287.133(1)(b), Florida Statutes, means a finding of guilt or conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.

4. I understand that an “affiliate” as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity

and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

5. I understand that a “person” as defined in paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officer, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity.


Page 25 of 28

6. Based on information and belief, the statement in which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies).

Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.

The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (attach a copy of the final order).

I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

Authorized Representative-Sign in Ink

Authorized Signature (typed) Title

(Corporate Seal)

Company Name

Mailing Address

City, State, Zip

(Area Code) Telephone Number

SUBSCRIBED AND SWORN BEFORE ME AT:

THIS DAY OF 20____

NOTARY PUBLIC MY COMMISSION EXPIRES:

REFERENCES

(Submittal)


Page 26 of 28

THE FOLLOWING INFORMATION IS REQUIRED IN ORDER THAT YOUR BID MAY BE REVIEWED

AND PROPERLY EVALUATED.

COMPANY NAME:

LENGTH OF TIME COMPANY HAS BEEN IN BUSINESS:

BUSINESS ADDRESS:

HOW LONG IN PRESENT LOCATION:

TELEPHONE NUMBER: FAX NUMBER:

TOTAL # OF CURRENT EMPLOYEES: FULL TIME: PART TIME:

NUMBER OF EMPLOYEES YOU PLAN TO USE TO SERVICE THIS CONTRACT:

All references will be contacted by a City Designee via email, fax, mail or phone call to obtain answers to

questions, as applicable before an evaluation decision is made.

LOCAL COMMERCIAL AND/OR GOVERNMENTAL REFERENCES THAT YOU HAVE PREVIOUSLY

PERFORMED SIMILAR CONTRACT SERVICES FOR:

Company #1:

Address:

Telephone:

Contact:

Email:

Company #2:

Address:

Telephone:

Contact:

Email:

Company #3:

Address:

Telephone:

Contact:

Email:


Page 27 of 28

NOTICE OF AWARD B21-02 MONUMENT SIGN WITH ELECTRONIC MESSAGE DISPLAY

THIS NOTICE OF AWARD FOR WORK UNDER THE ABOVE IDENTIFIED CONSTRUCTION CONTRACT IS HEREBY ISSUED TO:

CONTRACTOR CONTRACTORS ADDRESS

The City of Belleair Beach, represented by the undersigned, has considered the Bid Proposal submitted

by the above listed Contractor for the work described in the Bid Document referenced above.

You are hereby notified that the City has accepted your Bid Proposal, in the amount of

$ , for the

work described in the referenced Bid Document. You are required by this Notice and the Instructions to

Bidders to execute the formal Contract with the City of Belleair Beach and, if applicable, all Insurance

Certificates within ten (10) days from the date of delivery of this Notice or by the date of the pre-

construction meeting, if applicable. If you fail to execute said Contract within the prescribed time the

City of Belleair Beach will be entitled to consider all your rights arising out of the City's acceptance of

your Proposal as abandoned and to award the work covered by this Bid Document to another Bidder, or

to re-advertise the work, or otherwise dispose thereof as the City may see fit.

DATED this day of , 20 .

FOR PROJECT OWNER/CITY: THE CITY OF BELLEAIR BEACH, FLORIDA 444 CAUSEWAY BLVD. BELLEAIR BEACH, FLORIDA 33786

SIGNATURE: ______________________________

NAME: ___________

TITLE: __ ______________

ACKNOWLEDGMENT OF ACCEPTANCE OF NOTICE OF AWARD:

FOR THE CONTRACTOR:

SIGNATURE: _____________________ __

NAME: ______________ _

TITLE: _________________ _

DATE: _____________________________


Page 28 of 28

STATEMENT OF NO BID

If you do NOT intend to bid on this requirement, please return this form immediately. Forms can be faxed to

(727) 593-1409 or emailed to [email protected].

The undersigned have declined to submit a bid for the above reference bid for the following reason(s):

Specifications too “restrictive” (explain below)

Insufficient time to respond to the Invitation to Bid

We do not offer this product or service

Our schedule would not permit us to perform

Unable to meet specifications

Unable to meet Bond requirement

Specifications unclear (explain below)

Unable to meet insurance requirements

Remove us from your “notification list” altogether

Other (specify below)

Remarks:

We understand that if the "No Bid" letter is not executed and returned our name may be removed from the

Bidders List for the City of Belleair Beach.

Company Name:

Date:

Signature:

Typed Name of Above:

Telephone: Fax:

Email:

mailto:[email protected]