City of Bandon

CITY COUNCIL AGENDA DOCUMENTATION DATE: February 5, 2018

SUBJECT: Parks and Recreation Commission Meeting Minutes ITEM NO: 6.2.2

BACKGROUND:

Meeting Minutes of the Parks & Recreation Commission as submitted by Blyth Tiffany, Minutes Clerk

• Regular Meeting- January 11, 2018

FISCAL IMPACT:

None

RECOMMENDATION:

For information only.

SUBMITTED BY:

Denise Russell, City Recorder

PARKS AND RECREATION COMMISSION MEETING BANDON CITY HALL

January 11, 2018

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Present: Chair Harv Schubothe (1-1), Commissioners Donny Goddard (0-0, Christine Hall (1-43), Brad Owens (1-0), Esther Williams (1-0)

Staff:

Absent:

City Planning Director John McLaughlin, City Planner Dana Nichols, Minutes Clerk Blythe Tiffany

Commissioners Troy Russell, Estelle Womack

1. Call to Order The meeting was called to order at 5:30 p.m. by Schubothe.

2. Roll Call Roll Call was taken as indicated above, with Commissioners reporting meeting time (listed first), as well as outside work time.

3. Approval of Minutes Commissioners had received copies of the Minutes of the meeting of December 14, 2017.

Williams moved for approval of the minutes; Owens seconded the motion, which was passed by unanimous vote of those present: 5:0:2 absent (Russell, Womack).

4. New Business 4.1 Pathway Presentation

Hall moved to the podium to make a Power Point presentation, with pictures and comments, on her recent, comprehensive walking survey of the bicycle and pedestrian trails and pathways in the City, as set out in the Parks Master Plan. [Copy of presentation, as printed out and provided to Commissioners, along with additional printed information, is attached hereto, and is hereby made a part of these minutes.]

There was some discussion of the Portland Avenue Linear Park, as Hall noted that it gets quite narrow, and then just ends. Schubothe explained that the City right-of-way ends there, and the property beyond is privately owned, or owned by USFW.

Property owners living adjacent to the trail Colleen Bazuin and her husband (865 Portland Ave SW), and Marilyn & Richard Grout were present for the discussion. Mrs. Bazuin stated that the trail goes right past her bedroom, and expressed concern over the possibility of it becoming multi­use, rather than just a walking path. She asked to whom she could send her various concerns which she would like for the City to consider, and Schubothe stated that she could send her concerns to the Commission.

It was noted that most of the trails are somewhat rudimentary in nature, and some do not exist at all. They were simply listed as part of the overall Parks Master Plan. Williams noted that there is

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another path that is not listed in the Plan, and that is a path from City Park to the linear park between Beach Loop and Portland Avenue.

In addition to her written recommendation, Hall stated that the path to the restrooms in City Park should be paved, as it is not accommodating to those who use wheelchairs or walkers.

In response to Hall's question regarding action steps, Schubothe stated that the Commission will be putting together its recommendations for budget priorities for the upcoming budget no later than its March meeting, and that would be the appropriate time to look at these recommendations. He thanked Hall for her "tremendous amount of work."

5. Old Business 5.1 Cycle Stop

Nichols reported that installation had started with four bike racks; signage still needs to be installed. Schubothe noted that the water dispenser counts the users, so this could be a useful tool in determining the stop's effectiveness and overall usage. He noted that the lockers to be installed have USB chargers inside, and the information rack has yet to be done.

5.2 Parklets Nichols noted that the Commission had previously discussed the concept of parklets in Old Town; she stated that the Greater Bandon Association (GBA) obtained some funding match money, and the city has some funds to contribute. She handed out some simplified construction drawings.

Schubothe and Nichols explained that the concept is to extend the sidewalk into a parking stall with a wooden, movable construction containing benches and tables, providing some outdoor seating on a seasonal basis, where it would be protected from the wind and visible from Highway 101. With regard to cost, it was noted that it can range from $3,000 to $20,000; the GBA and the City each have approximately $3,300 for this project.

5.3 Harvard Street Park Nichols reported that she had walked the two-acre parcel across from the Harvard Street Apartments, and found it to be predominantly covered with gorse and quite wet. She noted that a culvert runs the length of the property, out to a street drain. There are power poles through the property; they should not be difficult to put underground. There is the potential for a walking path around the perimeter. Immediate work that needs to be done: mowing, grading, planting grass and establishing a trail. There is the potential for parking across the street, with a safe crossing established. The City has $75,000 in the current budget to work on the property.

There was some discussion of how far that amount of money would go, with gorse removal being an initial major expenditure. McLaughlin stated that staff was getting cost estimates for that, with the idea that perhaps a perimeter path could then be put in, depending on costs, and further developing of the park could be reviewed annually.

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Schubothe felt that the path would be a good start; he also noted the potential for a soccer field , as well as a grass area and playground equipment, and although equipment is expensive, it may be a grant opportunity, as playground equipment is a popular grant winner.

There was some discussion of the upcoming State Parks grant cycle, and it was agreed that the Commission should look at that in conjunction with its budget priorities meeting. There followed some discussion of gorse removal options.

5.4 Living Christmas Tree Nichols stated that staff had no update on this item at this time, but that it would continue to be on the agenda.

McLaughlin inquired about the size of the cut tree that the electric department crew had provided, and Schubothe stated that it was somewhat smaller than there had been in previous years, but it was more than adequate.

5.5 Bike Racks Nichols stated that the GBA had bought the City racks and is looking at buying more.

McLaughlin noted that the City may also be doing bench replacements, removals, and relocations.

6. Staff Update McLaughlin explained that the pool committee is saying that it does not have a location for the proposed pool, as the property it has would be extremely difficult and expensive to develop. There was some discussion of possibly locating it in City Park; this would provide a known location, and would help fund-raising efforts. He showed the Commission a large picture of City Park, with a rough overlay of the proposed pool, located near the library, north of the amphitheater. Some parking could be added; it could also share parking with the other park functions. The building could also block the wind from the amphitheater.

McLaughlin noted that the idea of putting the pool in the park is sensitive: should the pool fail, then the City would be "stuck" with a pool it could not afford to maintain. Should this happen, one option might be to fill it in and create an indoor recreational facility. He stated that this meeting is just a starting point for opinions/questions/discussion from the Commission on the concept.

Goddard stated that it would be a good idea, if the pool would pay for itself; he felt that this would be a long shot. He liked the function of it serving as a windbreak.

Schubothe stated that the concern is and has always been that the City does not want to be put in a position where it would have to try to "pick it up," as there is a major concern that the pool is not financially viable.

Hall stated that her initial reaction was, "Oh, don't touch the park," as it would be taking away part of the outdoor experience; on the other hand, she would like to see a pool here. She asked if pools pay for themselves, and McLaughlin replied that most municipal pools do not, as will

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community buildings and other such structures. He pointed out that Bandon is not a wealthy city, and would not be able to financially support the maintenance of a pool.

There was some general discussion of how the pool committee had purchased the property it now feels it cannot develop, after an agreement with the school for the use of some property had fallen through.

7. Public Input - None

8. Open Discussion Goddard thanked Hall for her work and presentation on paths and trails.

Schubothe noted that the Gorse Blossom Festival is set for February 16-18.

Hall commented that Earth Day is in April, and Schubothe noted that there is usually a clean-up activity on Arbor Day.

9. Other - None

10. Adjournment Schubothe adjourned the meeting at 7:02 p.m.

Blythe Tiffany Minutes Clerk

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Summary:

The paved portion of City Park t~il alon1 both sides of UlhAve and The Commons sidewalk are the only multi-use paths.

Gravel and/or dirt are the materials used In all the paths and can in most uses accommodate only pedestrian users.

Overall Recommendations for Trails and Pathways:

The existlnc paths would be enhanced with conversion to multi-use surfaces for accommodatina: wheelchairs, bikes, strollers, skateboards and walkers.

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Bicycle & Pedestrian Trails and Pathways Analysis Christine Hall 1/5/2018

BP 1 Spruce Grove Trail

Location: Off Lincoln near Seabird connects to Beach Loop to beach Description: Shortcut path to the beach; some gravel dirt path along a creek Length: 350 feet Time to walk: 10-15 min Condition: good walking path ADA, multi-use: not multi-use Amenities: sign on both ends exist. Connectivity: to beach and beach loop

Recommendations: Clear brush from creek. Add pet waste receptacle and bench for creek viewing Volunteer Opportunity: Clear brush from creek.

Note: City-owned adjacent beach parking lot area on Beach Loop totals 1.3 acres. Proposed bike rack. Needs Public Parking sign and bike parking signage.

BP2 Riverside Trail*

Location: From Hwy 101 to Old Town 1st Ave. Description: very narrow curvy two-lane road with no designed bike/pedestrian walkway Length: 2 miles? Time to walk/ride: one hour to 15 min ride Condition: paved ADA, multi-use: No Amenities: One directional sign in old town Connectivity: To Beach Loop and Jetty

Recommendations: Extend width of pavement for multi-use Volunteer Opportunity

BP3 City Park Perimeter Trail

Location: City Park Description: Gravel, paved sidewalk, dirt paths Length: 1 mile? Time to walk: 20 minutes Condition: OK for walking ADA, multi-use: Partial multi-use. Paved parts only along both sides of 11th. Most of the trail is not multi-use. Amenities: Needs directional signage to indicate the trails and lengths; Benches along the trail; pet waste receptacles and trashcans Connectivity: Connects to beach loop and Coquille Point

Recommendations: Behind the fence at the ball field is a muddy, rutted, dirt trail. Consider an upgrade to a flat crushed gravel path so walkers/ runners could use. Volunteer Opportunity: Build a path behind the fence at the ball field

BP4 Woolen Mill Walking Trail*

Location: 9th and Grand Description: A street-wide muddy, rutted hill with debris short-cut to 4th

and HWY 101 Length: 600 feet Time to walk: 10 minutes Condition: ADA, multi-use: No Amenities: None Connectivity: Potential yes Recommendations: Build multi-use path

BPS Jetty Walkway*

Location: Description: Length Time to walk: Condition: ADA, multi-use: Amenities: Connectivity: Recommendations: Volunteer Opportunity

BP 6 Portland Ave/Linear Park

Location: West end of 9th/ Beach Loop Description: Gravel path/ dirt path Length: 7 5 feet Time to walk: 3 minutes Condition: OK ADA, multi-use: No Amenities: Includes signage Connectivity: Yes to adjacent paths

Recommendations: Needs neighboring shrubs trimmed so you can better walk the path; 20 feet of pedestrian-made dirt trail short-cut could use gravel; Pet waste disposal and trashcan.

Volunteer Opportunity: Pedestrian-made dirt/grass trail short-cut could use gravel to meet standards of adjacent paths.

BP7 Table Rock Pathway

Location: Off Beach Loop Description: Gravel foot-path with 25' by 8' length concrete bridge; brick path with holes used for drainage; Length: 300 feet Time to walk: S min Condition: Good ADA, multi-use: No Amenities: Connectivity: Yes to Beach Loop and surrounding trails

Recommendations: Consider making path multi-use; Public path sign Volunteer Opportunity:

BP 8 Old Town Walking Trail Location: Description: Length Time to walk: Condition: ADA, multi-use: Amenities: Connectivity: Recommendations: Volunteer Opportunity

BP 9 Sports Park Path* Location: Description: Length Time to walk: Condition: ADA, multi-use: Amenities: Connectivity: Recommendations: Volunteer Opportunity

BP 10 Gazebo Park Trail*

Location: Behind City Hall/ Police Dept. Description: Grassy area along deep creek, trees and shrubs slopes to Hwy101 Length: 200 feet Time to walk: 10 minutes Condition: ADA, multi-use: No Amenities: Connectivity: Old Town and Hwy 101

Recommendations: Potential for a multi-use path with overlook( s) facing creek. Benches. Volunteer Opportunity: Build path and overlooks

BP 11 The Commons Walking Trail

Location: Off Beach Loop at Shore Pine Dr. Description: Concrete sidewalk with meandering along a creek Length: 150 feet Time to walk: 5 minutes Condition: very good ADA, multi-use: Designed for foot traffic Amenities: Has a bench Connectivity: To beach Loop

Recommendations: Volunteer Opportunity

BP 12 Ocean Bluff Trail*

Location: Description: Length Time to walk: Condition: ADA, multi-use: Amenities: Connectivity: Recommendations: Volunteer Opportunity

* Future Pathways

Approach:

Walk each path and analyze its multi-use capability using the Master Plan as the foundation.

Definitions:

A multi-use or shared-use path can accommodate skateboards, bicycles, walkers, wheelchairs, strollers, pedestrians, and tricycles.

A bike path is a bikeway separated from motorized traffic and dedicated to cycling or shared with pedestrians or other non­motorized users. A bike path sometimes encompasses shared­use paths, "multi-use path", or "Class III bikeway" is a paved path that has been designated for use by cyclists outside the right of way. Source: Wikipedia

Summary:

The paved portion of City Park trail along both sides of 11th Ave and The Commons sidewalk are the only multi-use paths.

Gravel and/ or dirt are the materials used in all the paths and can in most cases accommodate only pedestrian users.

Overall Recommendations for Trails and Pathways:

The existing paths would be enhanced with conversion to multi­use surfaces for accommodating wheelchairs, bikes, strollers, skateboards and walkers.