CITY COUNCIL MEETING AGENDA October 21, 2019 7:00pm · 2019-10-17 · The City of Minnetrista will deliver quality services in a cost effective and innovative manner; ... podium before

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA October 21, 2019

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations a) S.E.H. Water Tower update b) 3rd Quarter Financial Update

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from October 7, 2019 b) Approve Regular Meeting Minutes from October 7, 2019 c) Res. No. 135-19 Approve Claims d) Res. No. 136-19 Accept Donation of Trees from Superior Outdoor Expressions e) Res. No. 137-19 Approve Additional Services from Foth CP 04-18 f) Res. No. 138-19 Approve Final Plat known as Casaus Addition g) Res. No. 139-19 Approve Proposed 2020 Legal Rates

5) Public Hearings - None

6) Business Items a) Res. No. 140-19 Approve a Resolution Awarding the Sale of General Obligation

Refunding Bonds Series 2019 A, in the Original Aggregate Principal Amount of $1,430,000

b) Res. No. 141-19 Approve Conditional Offer of Employment to Kevin Walsh for the Community Service Officer position

7) Administrative Items

a) Staff Reports i) City Administrator

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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b) Council Reports

i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating) ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; Westonka Community & Commerce iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

SPECIAL PRESENTATION

Subject: Financial Update - For 3rd Quarter 2019

Prepared By: Brian Grimm, Finance Director

Date: October 21, 2019

Item: Attached is a year to date revenue report and expenditure by department report for the general fund as well as an overall current cash and investment report. The reports attached reflect activity through 3rd quarter 2019 (first nine months of the year)

As you will see in the attached revenue and expenditure reports, the actual numbers are tracking about where they should be for this point in the year in comparison to the budgeted totals.

Revenues are tracking about where they should be as our overall collections are at 64% of our budgeted amounts. This is very comparable to where we were at for this same point in 2018 as we were at 64% then too.

On the expenditure report most items are tracking as expected as well. Overall general fund expenditures are at about 75% year to date in comparison to the total 2019 general fund budgeted expenditures. For 2018 we were at 71% but last year the annual payment for the Assessing services was made on October 1st and showed up on the 4th quarter report. When that is factored in, the City is basically very similar in amount expended compared to budget when looking at third quarter 2019 and 2018

The current cash and investment total for all funds as of September 2019 is $14,449,358

The only funds with a cash deficit at the end of September is the Capital Improvement Equipment Fund (Fund 401), Mound Fire Improvement Debt Fund (Fund 514), Game Farm South Bay Debt Fund (Fund 528) and the Land Use Agency Fund (Fund 801). The cash deficit in the 401 fund is due to items being purchased out of the budgeted CIP in 2018, 2019 but the planned equipment certificate for these years has been held off on. The plan is to incorporate it into a single issuance when the City plans on doing the Water tower debt issuance during early 2020. The cash deficit in fund 514 and 528 are just a timing difference from when payments are made out of the funds and revenues come in. The negative cash balance in fund 801 is due to accounts receivable amounts for our land use applicants that has been billed and will be paid subsequently (also a timing difference).

This information item is a normal update to Council for tracking the 2019 budget to actual numbers.

Item 2b

*Revenue Guideline©10/11/19 3:38 PM

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Current Period: SEPTEMBER 2019

CITY OF MINNETRISTA

2019 SEPTEMBERYTD Balance

% of YTD Budget

2019YTD Budget YTD Amt MTD Amt

2019

GENERAL FUNDActive $3,121,041.00 $1,602,934.21 $1,518,106.79 51.36%$0.00R 101-100-31010 GENERAL PROPERActive $0.00 $6,436.81 -$6,436.81 0.00%$0.00R 101-100-31020 DELINQUENT AD VActive $90,000.00 $48,720.81 $41,279.19 54.13%$0.00R 101-100-31040 FISCAL DISPARITIEActive $2,000.00 $6,915.00 -$4,915.00 345.75%$0.00R 101-200-32120 BUSINESS LICENSActive $609,000.00 $586,712.70 $22,287.30 96.34%$63,194.30R 101-200-32210 BUILDING PERMITActive $25,000.00 $30,600.00 -$5,600.00 122.40%$4,200.00R 101-200-32212 BLDG - ENGINEER Active $48,000.00 $39,998.00 $8,002.00 83.33%$4,271.00R 101-200-32230 PLUMBING AND HEActive $1,000.00 $0.00 $1,000.00 0.00%$0.00R 101-200-32240 DOG LICENSESActive $0.00 $0.00 $0.00 0.00%$0.00R 101-200-32250 ELECTRICAL PERMActive $5,000.00 $1,745.00 $3,255.00 34.90%$105.00R 101-200-32260 OTHER PERMITSActive $0.00 $0.00 $0.00 0.00%$0.00R 101-300-33160 FEDERAL GRANT Active $7,000.00 $1,285.03 $5,714.97 18.36%$0.00R 101-300-33265 SAFE & SOBER GRActive $0.00 $0.00 $0.00 0.00%$0.00R 101-300-33270 FIRE SERVICES GActive $7,000.00 $0.00 $7,000.00 0.00%$0.00R 101-300-33401 LOCAL GOVERNMEActive $0.00 $0.00 $0.00 0.00%$0.00R 101-300-33402 HOMESTEAD CREActive $5,000.00 $12,926.65 -$7,926.65 258.53%$0.00R 101-300-33406 POST REIMBURSEActive $110,000.00 $119,073.97 -$9,073.97 108.25%$119,073.97R 101-300-33407 POLICE AIDActive $2,800.00 $1,426.00 $1,374.00 50.93%$0.00R 101-300-33416 PERA STATE AIDActive $0.00 $0.00 $0.00 0.00%$0.00R 101-300-33425 STATE AID OTHERActive $20,000.00 $0.00 $20,000.00 0.00%$0.00R 101-300-33510 DRUG TASK FORCActive $1,900.00 $1,950.00 -$50.00 102.63%$0.00R 101-400-34101 CITY HALL RENTActive $55,000.00 $37,930.00 $17,070.00 68.96%$5,160.00R 101-400-34103 ZONING AND SUBDActive $2,000.00 $900.00 $1,100.00 45.00%$0.00R 101-400-34104 WETLAND PERMIT Active $250.00 $549.40 -$299.40 219.76%$0.00R 101-400-34105 SALE OF MAPS ANActive $1,800.00 $1,537.00 $263.00 85.39%$238.00R 101-400-34106 REPORT COPIESActive $0.00 $15.00 -$15.00 0.00%$0.00R 101-400-34107 ASSESSMENT SEAActive $4,000.00 $1,005.06 $2,994.94 25.13%$0.00R 101-400-34109 MISC FEESActive $20,000.00 $20,000.00 $0.00 100.00%$0.00R 101-400-34301 STREET STATE AIActive $0.00 $0.00 $0.00 0.00%$0.00R 101-400-34303 STREET DEPARTMActive $50,000.00 $49,129.20 $870.80 98.26%$49,129.20R 101-400-34401 CRIME LEVY - ISD Active $221,848.00 $220,851.00 $997.00 99.55%$55,212.75R 101-400-34501 POLICE SERVICES Active $0.00 $0.00 $0.00 0.00%$0.00R 101-400-34502 FIRE SERVICE CALActive $1,500.00 $2,119.07 -$619.07 141.27%$0.00R 101-400-34940 SQUAD/EQUIP SALActive $0.00 $0.00 $0.00 0.00%$0.00R 101-400-34950 SUPPLIES/MATERIActive $90,000.00 $24,336.00 $65,664.00 27.04%$8,112.00R 101-400-37170 OTHER/CELL PHOActive $50,000.00 $29,538.80 $20,461.20 59.08%$4,764.00R 101-500-35101 COURT FINESActive $500.00 $200.00 $300.00 40.00%$0.00R 101-500-35104 ALARM FINESActive $500.00 $176.00 $324.00 35.20%$44.00R 101-500-35105 DOG RELEASEActive $0.00 $0.00 $0.00 0.00%$0.00R 101-500-35300 FORFEITURESActive $0.00 $0.00 $0.00 0.00%$0.00R 101-600-36101 SPECIAL ASSESSMActive $35,000.00 $64,853.90 -$29,853.90 185.30%$37.40R 101-610-36210 INTEREST ON INVEActive $0.00 $3,100.00 -$3,100.00 0.00%$0.00R 101-620-36230 CONTRIBUTIONS AActive $0.00 $0.00 $0.00 0.00%$0.00R 101-620-36240 REVENUE COLL FOActive $7,000.00 $7,144.40 -$144.40 102.06%$0.00R 101-620-36250 REFUNDS AND REIActive $8,000.00 $4,686.99 $3,313.01 58.59%$780.00R 101-620-36251 PD REFUNDS/REIMActive $0.00 $0.00 $0.00 0.00%$0.00R 101-620-37170 OTHER/CELL PHOActive $0.00 $0.00 $0.00 0.00%$0.00R 101-620-39101 SALE OF FIXED ASActive $0.00 $0.00 $0.00 0.00%$0.00R 101-700-40000 OPERATING TRAN

Total GENERAL FUND $4,602,139.00 $2,928,796.00 $1,673,343.00 63.64%$314,321.62

Report Total $4,602,139.00 $2,928,796.00 $1,673,343.00 63.64%$314,321.62

10/11/19 3:41 PM

Expenditure Guideline by Departments - 2019CITY OF MINNETRISTA

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Account Descr2019 YTD

BudgetSEPTEMBER

2019 Amt2019

YTD Amt2019 YTD

Balance%YTDBudget

FUND 101 GENERAL FUND

DEPT 41110 COUNCILE 101-41110-101 SALARIES-REGULA $22,200.00 $1,850.00 $14,800.00 $7,400.00 66.67%E 101-41110-122 FICA - EMPLOYER C $1,698.00 $141.55 $1,132.40 $565.60 66.69%E 101-41110-201 OFFICE SUPPLIES $0.00 $0.00 $16.99 -$16.99 0.00%E 101-41110-361 GENERAL LIABILIT $3,000.00 $0.00 $2,399.49 $600.51 79.98%E 101-41110-433 DUES & SUBSRIPT $1,500.00 $30.00 $735.31 $764.69 49.02%E 101-41110-435 COUNCIL TRAIN/RE $0.00 $0.00 $0.00 $0.00 0.00%E 101-41110-436 CONTRIBUTIONS $0.00 $0.00 $0.00 $0.00 0.00%E 101-41110-437 MISCELLANEOUS E $3,300.00 $104.40 $3,011.65 $288.35 91.26%E 101-41110-440 APPRECIATION EVE $0.00 $0.00 $0.00 $0.00 0.00%E 101-41110-442 LMA $0.00 $0.00 $0.00 $0.00 0.00%E 101-41110-443 WRA $0.00 $0.00 $0.00 $0.00 0.00%

$31,698.00 $2,125.95 $22,095.84 $9,602.16 69.71%DEPT 41110 COUNCIL

DEPT 41320 ADMINISTRATIONE 101-41320-101 SALARIES-REGULA $350,618.00 $25,926.30 $237,737.88 $112,880.12 67.81%E 101-41320-102 SALARIES-OVERTI $0.00 $0.00 $0.00 $0.00 0.00%E 101-41320-121 PERA - EMPLOYER $26,296.00 $1,944.50 $17,834.35 $8,461.65 67.82%E 101-41320-122 FICA - EMPLOYER C $26,822.00 $1,990.14 $18,234.95 $8,587.05 67.99%E 101-41320-131 HEALTH & LIFE INS $54,720.00 $3,801.33 $36,786.16 $17,933.84 67.23%E 101-41320-151 WORKMEN S COMP $2,000.00 $0.00 $2,000.00 $0.00 100.00%E 101-41320-201 OFFICE SUPPLIES $3,000.00 $179.92 $1,772.48 $1,227.52 59.08%E 101-41320-202 COPY & PRINTING $4,000.00 $50.00 $2,592.64 $1,407.36 64.82%E 101-41320-302 CONSULTANTS/MIN $0.00 $0.00 $0.00 $0.00 0.00%E 101-41320-307 PROFESSIONAL SE $7,000.00 $110.42 $5,553.31 $1,446.69 79.33%E 101-41320-322 POSTAGE $5,500.00 $139.95 $3,573.35 $1,926.65 64.97%E 101-41320-331 TRAVEL EXPENSE $500.00 $52.77 $52.77 $447.23 10.55%E 101-41320-351 LEGAL NOTICE & O $1,000.00 $0.00 $975.32 $24.68 97.53%E 101-41320-404 VEHICLE & EQUIP $0.00 $0.00 $0.00 $0.00 0.00%E 101-41320-410 COMPUTER SERVIC $21,000.00 $1,285.20 $13,782.28 $7,217.72 65.63%E 101-41320-433 DUES & SUBSRIPT $20,000.00 $8,131.00 $17,235.43 $2,764.57 86.18%E 101-41320-435 COUNCIL TRAIN/RE $0.00 $0.00 $152.88 -$152.88 0.00%E 101-41320-437 MISCELLANEOUS E $2,000.00 $0.00 $2,475.35 -$475.35 123.77%

$524,456.00 $43,611.53 $360,759.15 $163,696.85 68.79%DEPT 41320 ADMINISTRATION

DEPT 41410 ELECTIONSE 101-41410-101 SALARIES-REGULA $0.00 $0.00 $0.00 $0.00 0.00%E 101-41410-201 OFFICE SUPPLIES $0.00 $0.00 $25.49 -$25.49 0.00%E 101-41410-202 COPY & PRINTING $0.00 $0.00 $0.00 $0.00 0.00%E 101-41410-322 POSTAGE $0.00 $0.00 $7.11 -$7.11 0.00%E 101-41410-404 VEHICLE & EQUIP $1,000.00 $0.00 $0.00 $1,000.00 0.00%E 101-41410-437 MISCELLANEOUS E $0.00 $0.00 $0.00 $0.00 0.00%

$1,000.00 $0.00 $32.60 $967.40 3.26%DEPT 41410 ELECTIONS

DEPT 41530 AUDITORE 101-41530-301 AUDITING AND AC $25,000.00 $0.00 $24,950.00 $50.00 99.80%

$25,000.00 $0.00 $24,950.00 $50.00 99.80%DEPT 41530 AUDITOR

DEPT 41550 ASSESSINGE 101-41550-310 HENNEPIN COUNTY $144,000.00 $144,000.00 $144,000.00 $0.00 100.00%E 101-41550-351 LEGAL NOTICE & O $0.00 $0.00 $0.00 $0.00 0.00%

$144,000.00 $144,000.00 $144,000.00 $0.00 100.00%DEPT 41550 ASSESSING

DEPT 41610 ATTORNEY


BudgetSEPTEMBER

2019 Amt2019

YTD Amt2019 YTD

Balance%YTDBudget

Page 210/11/19 3:41 PM

E 101-41610-304 LEGAL FEES - ATTO $65,000.00 $5,203.00 $38,038.54 $26,961.46 58.52%E 101-41610-305 PROSECUTING ATT $36,000.00 $0.00 $18,000.00 $18,000.00 50.00%E 101-41610-311 HR ATTORNEY $1,000.00 $0.00 $17.00 $983.00 1.70%

$102,000.00 $5,203.00 $56,055.54 $45,944.46 54.96%DEPT 41610 ATTORNEY

DEPT 41910 PLANNINGE 101-41910-101 SALARIES-REGULA $153,240.00 $11,787.20 $108,155.88 $45,084.12 70.58%E 101-41910-102 SALARIES-OVERTI $0.00 $0.00 $0.00 $0.00 0.00%E 101-41910-121 PERA - EMPLOYER $11,493.00 $884.04 $8,111.69 $3,381.31 70.58%E 101-41910-122 FICA - EMPLOYER C $11,723.00 $890.43 $8,209.69 $3,513.31 70.03%E 101-41910-131 HEALTH & LIFE INS $25,200.00 $1,956.51 $19,172.27 $6,027.73 76.08%E 101-41910-151 WORKMEN S COMP $1,000.00 $0.00 $1,000.00 $0.00 100.00%E 101-41910-201 OFFICE SUPPLIES $1,000.00 $33.22 $851.38 $148.62 85.14%E 101-41910-202 COPY & PRINTING $1,800.00 $50.00 $1,616.66 $183.34 89.81%E 101-41910-302 CONSULTANTS/MIN $0.00 $0.00 $0.00 $0.00 0.00%E 101-41910-303 ENGINEERING SER $7,500.00 $0.00 $562.50 $6,937.50 7.50%E 101-41910-307 PROFESSIONAL SE $0.00 $0.00 $2,927.24 -$2,927.24 0.00%E 101-41910-322 POSTAGE $100.00 $0.00 $0.00 $100.00 0.00%E 101-41910-331 TRAVEL EXPENSE $250.00 $0.00 $0.00 $250.00 0.00%E 101-41910-351 LEGAL NOTICE & O $600.00 $312.28 $717.09 -$117.09 119.52%E 101-41910-433 DUES & SUBSRIPT $1,000.00 $0.00 $617.00 $383.00 61.70%E 101-41910-435 COUNCIL TRAIN/RE $300.00 $0.00 $0.00 $300.00 0.00%E 101-41910-437 MISCELLANEOUS E $200.00 $0.00 $40.36 $159.64 20.18%

$215,406.00 $15,913.68 $151,981.76 $63,424.24 70.56%DEPT 41910 PLANNING

DEPT 41940 GOVERNMENT BUILDINGS (CH/PW)E 101-41940-101 SALARIES-REGULA $0.00 $0.00 $0.00 $0.00 0.00%E 101-41940-121 PERA - EMPLOYER $0.00 $0.00 $0.00 $0.00 0.00%E 101-41940-122 FICA - EMPLOYER C $0.00 $0.00 $0.00 $0.00 0.00%E 101-41940-211 CLEANING & MAIN $7,000.00 $664.94 $6,234.58 $765.42 89.07%E 101-41940-223 BUILDING REPAIR $1,000.00 $0.00 $299.11 $700.89 29.91%E 101-41940-321 TELEPHONE $11,500.00 $698.25 $8,836.24 $2,663.76 76.84%E 101-41940-362 PROPERTY INSURA $22,000.00 $0.00 $22,610.24 -$610.24 102.77%E 101-41940-381 ELECTRIC UTILITIE $10,000.00 $1,260.63 $7,865.86 $2,134.14 78.66%E 101-41940-383 NATURAL GAS $3,000.00 $22.00 $2,642.83 $357.17 88.09%E 101-41940-384 REFUSE REMOVAL $0.00 $0.00 $0.00 $0.00 0.00%E 101-41940-401 BLDG/STRUCT MAI $12,000.00 $218.02 $8,406.08 $3,593.92 70.05%E 101-41940-402 LAWN MAINTENAN $10,000.00 $2,254.00 $4,802.98 $5,197.02 48.03%E 101-41940-404 VEHICLE & EQUIP $0.00 $0.00 $0.00 $0.00 0.00%E 101-41940-437 MISCELLANEOUS E $0.00 $42.25 $42.25 -$42.25 0.00%E 101-41940-531 BUILDING IMPROV $0.00 $0.00 $0.00 $0.00 0.00%

$76,500.00 $5,160.09 $61,740.17 $14,759.83 80.71%DEPT 41940 GOVERNMENT BUILD

DEPT 42110 POLICE DEPARTMENTE 101-42110-101 SALARIES-REGULA $1,290,705.00 $101,487.72 $924,875.83 $365,829.17 71.66%E 101-42110-102 SALARIES-OVERTI $30,000.00 $2,836.16 $21,976.47 $8,023.53 73.25%E 101-42110-103 SALARIES-SAFE&SO $5,000.00 $0.00 $1,521.72 $3,478.28 30.43%E 101-42110-104 SALARIES-DARE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-106 SALARIES-CHFCHAL $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-121 PERA - EMPLOYER $206,048.00 $16,223.22 $147,478.68 $58,569.32 71.57%E 101-42110-122 FICA - EMPLOYER C $31,686.00 $2,406.15 $21,985.53 $9,700.47 69.39%E 101-42110-131 HEALTH & LIFE INS $207,900.00 $16,229.09 $161,484.93 $46,415.07 77.67%E 101-42110-151 WORKMEN S COMP $20,000.00 $0.00 $20,000.00 $0.00 100.00%E 101-42110-201 OFFICE SUPPLIES $4,000.00 $275.86 $2,836.80 $1,163.20 70.92%E 101-42110-202 COPY & PRINTING $5,000.00 $300.35 $3,426.95 $1,573.05 68.54%E 101-42110-211 CLEANING & MAIN $12,000.00 $1,142.44 $8,798.64 $3,201.36 73.32%E 101-42110-212 MOTOR FUELS AND $30,000.00 $2,139.47 $18,008.67 $11,991.33 60.03%


BudgetSEPTEMBER

2019 Amt2019

YTD Amt2019 YTD

Balance%YTDBudget

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E 101-42110-221 EQUIPMENT PARTS $8,000.00 $60.30 $8,375.25 -$375.25 104.69%E 101-42110-240 SMALL TOOLS AND $1,000.00 $26.98 $148.28 $851.72 14.83%E 101-42110-301 AUDITING AND AC $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-304 LEGAL FEES - ATTO $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-307 PROFESSIONAL SE $5,000.00 $222.50 $2,062.94 $2,937.06 41.26%E 101-42110-315 RENT/SIRENS $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-319 KENNEL CHARGES $2,000.00 $0.00 $0.00 $2,000.00 0.00%E 101-42110-321 TELEPHONE $12,000.00 $888.84 $7,585.24 $4,414.76 63.21%E 101-42110-322 POSTAGE $1,000.00 $0.00 $227.53 $772.47 22.75%E 101-42110-339 SIREN AND MAINTE $17,000.00 $0.00 $9,895.00 $7,105.00 58.21%E 101-42110-362 PROPERTY INSURA $14,000.00 $0.00 $13,776.60 $223.40 98.40%E 101-42110-363 AUTOMOBILE INSU $14,000.00 $0.00 $11,982.00 $2,018.00 85.59%E 101-42110-381 ELECTRIC UTILITIE $28,000.00 $5,277.15 $25,863.32 $2,136.68 92.37%E 101-42110-383 NATURAL GAS $5,000.00 $48.50 $4,551.72 $448.28 91.03%E 101-42110-401 BLDG/STRUCT MAI $14,000.00 $260.32 $12,225.31 $1,774.69 87.32%E 101-42110-404 VEHICLE & EQUIP $15,000.00 $552.41 $6,818.28 $8,181.72 45.46%E 101-42110-410 COMPUTER SERVIC $32,000.00 $1,913.07 $28,443.31 $3,556.69 88.89%E 101-42110-415 RADIO LEASE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-416 RENTAL $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-417 UNIFORMS $14,000.00 $757.51 $8,994.87 $5,005.13 64.25%E 101-42110-418 RECRUITING $1,000.00 $0.00 $0.00 $1,000.00 0.00%E 101-42110-428 RESERVE OFFICERS $1,000.00 $0.00 $0.00 $1,000.00 0.00%E 101-42110-431 TRAIN/MTG/EXP & $5,000.00 $4,039.71 $7,025.71 -$2,025.71 140.51%E 101-42110-432 DRUG TASK FORCE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-433 DUES & SUBSRIPT $4,500.00 $240.00 $4,528.66 -$28.66 100.64%E 101-42110-434 POLICE TRAINING $14,000.00 $2,075.00 $9,625.00 $4,375.00 68.75%E 101-42110-435 COUNCIL TRAIN/RE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-437 MISCELLANEOUS E $3,500.00 $682.89 $1,748.26 $1,751.74 49.95%E 101-42110-440 APPRECIATION EVE $6,500.00 $0.00 $6,242.78 $257.22 96.04%E 101-42110-441 CORRECTION FEES $6,000.00 $390.00 $2,140.00 $3,860.00 35.67%E 101-42110-450 DARE/CRIME PREV $2,000.00 $0.00 $0.00 $2,000.00 0.00%E 101-42110-510 CITIZEN CORPS CO $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-511 CERT TEAM $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-512 VOLUNTEERS IN P $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-513 MEDICAL RESERVE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42110-560 EQIUP AND FURNIS $0.00 $0.00 $245.27 -$245.27 0.00%E 101-42110-590 PROGRAMS $0.00 $0.00 $0.00 $0.00 0.00%

$2,067,839.00 $160,475.64 $1,504,899.55 $562,939.45 72.78%DEPT 42110 POLICE DEPARTMEN

DEPT 42210 FIRE DEPARTMENTE 101-42210-307 PROFESSIONAL SE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42210-316 FIRE CONTRACT M $237,263.00 $59,315.75 $237,263.00 $0.00 100.00%E 101-42210-317 FIRE SATELLITE $0.00 $0.00 $0.00 $0.00 0.00%E 101-42210-318 FIRE CONTRACT ST $214,849.00 $53,225.50 $212,902.00 $1,947.00 99.09%

$452,112.00 $112,541.25 $450,165.00 $1,947.00 99.57%DEPT 42210 FIRE DEPARTMENT

DEPT 42401 BUILDING INSPECTIONE 101-42401-101 SALARIES-REGULA $141,696.00 $9,659.36 $73,331.41 $68,364.59 51.75%E 101-42401-102 SALARIES-OVERTI $5,000.00 $0.00 $950.74 $4,049.26 19.01%E 101-42401-107 SEASONAL SALARIE $5,000.00 $0.00 $11,400.00 -$6,400.00 228.00%E 101-42401-121 PERA - EMPLOYER $10,627.00 $724.45 $5,446.84 $5,180.16 51.25%E 101-42401-122 FICA - EMPLOYER C $10,840.00 $743.27 $6,532.99 $4,307.01 60.27%E 101-42401-131 HEALTH & LIFE INS $25,200.00 $3,442.19 $22,335.04 $2,864.96 88.63%E 101-42401-151 WORKMEN S COMP $0.00 $0.00 $0.00 $0.00 0.00%E 101-42401-201 OFFICE SUPPLIES $0.00 $56.00 $319.18 -$319.18 0.00%E 101-42401-202 COPY & PRINTING $3,000.00 $59.32 $850.10 $2,149.90 28.34%


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E 101-42401-303 ENGINEERING SER $20,000.00 $3,780.00 $14,250.00 $5,750.00 71.25%E 101-42401-306 BUILDING INSPECT $5,000.00 $0.00 $15,215.00 -$10,215.00 304.30%E 101-42401-308 PLAN REVIEW FEES $2,000.00 $0.00 $0.00 $2,000.00 0.00%E 101-42401-404 VEHICLE & EQUIP $2,000.00 $119.98 $2,309.00 -$309.00 115.45%E 101-42401-433 DUES & SUBSRIPT $3,700.00 $170.00 $1,395.15 $2,304.85 37.71%E 101-42401-437 MISCELLANEOUS E $600.00 $115.38 $337.32 $262.68 56.22%

$234,663.00 $18,869.95 $154,672.77 $79,990.23 65.91%DEPT 42401 BUILDING INSPECTI

DEPT 42600 ENGINEERE 101-42600-303 ENGINEERING SER $13,000.00 $1,000.00 $7,000.00 $6,000.00 53.85%E 101-42600-309 WETLAND REVIEW $0.00 $0.00 $0.00 $0.00 0.00%

$13,000.00 $1,000.00 $7,000.00 $6,000.00 53.85%DEPT 42600 ENGINEER

DEPT 43121 STREET DEPARTMENTE 101-43121-101 SALARIES-REGULA $284,185.00 $23,573.51 $208,450.71 $75,734.29 73.35%E 101-43121-102 SALARIES-OVERTI $6,000.00 $1,369.10 $5,941.21 $58.79 99.02%E 101-43121-105 SALARIES-PAGER $0.00 $0.00 $0.00 $0.00 0.00%E 101-43121-121 PERA - EMPLOYER $21,764.00 $1,870.72 $15,592.33 $6,171.67 71.64%E 101-43121-122 FICA - EMPLOYER C $22,199.00 $1,914.60 $16,163.72 $6,035.28 72.81%E 101-43121-131 HEALTH & LIFE INS $61,380.00 $4,179.23 $42,850.90 $18,529.10 69.81%E 101-43121-151 WORKMEN S COMP $21,000.00 $0.00 $21,000.00 $0.00 100.00%E 101-43121-201 OFFICE SUPPLIES $800.00 $13.72 $738.41 $61.59 92.30%E 101-43121-211 CLEANING & MAIN $3,500.00 $387.50 $4,125.57 -$625.57 117.87%E 101-43121-212 MOTOR FUELS AND $20,000.00 $2,187.98 $16,598.60 $3,401.40 82.99%E 101-43121-215 SHOP MATERIALS $8,000.00 $198.72 $2,805.25 $5,194.75 35.07%E 101-43121-221 EQUIPMENT PARTS $9,000.00 $798.72 $9,797.82 -$797.82 108.86%E 101-43121-224 STREET MAINTENA $225,000.00 $35,584.81 $146,080.82 $78,919.18 64.92%E 101-43121-240 SMALL TOOLS AND $2,000.00 $0.00 $67.75 $1,932.25 3.39%E 101-43121-307 PROFESSIONAL SE $20,000.00 $0.00 $12,172.98 $7,827.02 60.86%E 101-43121-321 TELEPHONE $9,000.00 $1,077.89 $8,227.66 $772.34 91.42%E 101-43121-363 AUTOMOBILE INSU $12,000.00 $0.00 $9,747.00 $2,253.00 81.23%E 101-43121-381 ELECTRIC UTILITIE $6,000.00 $56.14 $3,295.27 $2,704.73 54.92%E 101-43121-383 NATURAL GAS $4,000.00 $72.99 $6,022.15 -$2,022.15 150.55%E 101-43121-401 BLDG/STRUCT MAI $10,000.00 $1,124.60 $3,027.33 $6,972.67 30.27%E 101-43121-404 VEHICLE & EQUIP $20,000.00 $1,813.07 $17,831.33 $2,168.67 89.16%E 101-43121-410 COMPUTER SERVIC $4,500.00 $275.40 $3,513.56 $986.44 78.08%E 101-43121-415 RADIO LEASE $0.00 $0.00 $0.00 $0.00 0.00%E 101-43121-416 RENTAL $2,500.00 $79.92 $354.92 $2,145.08 14.20%E 101-43121-417 UNIFORMS $8,000.00 $398.78 $5,455.42 $2,544.58 68.19%E 101-43121-433 DUES & SUBSRIPT $1,000.00 $65.00 $1,475.39 -$475.39 147.54%E 101-43121-437 MISCELLANEOUS E $5,000.00 $131.15 $2,334.88 $2,665.12 46.70%

$786,828.00 $77,173.55 $563,670.98 $223,157.02 71.64%DEPT 43121 STREET DEPARTMEN

DEPT 43125 ICE AND SNOW REMOVALE 101-43125-101 SALARIES-REGULA $51,000.00 $0.00 $38,019.80 $12,980.20 74.55%E 101-43125-102 SALARIES-OVERTI $8,000.00 $0.00 $13,635.21 -$5,635.21 170.44%E 101-43125-121 PERA - EMPLOYER $4,425.00 $0.00 $3,874.18 $550.82 87.55%E 101-43125-122 FICA - EMPLOYER C $4,513.00 $0.00 $3,893.79 $619.21 86.28%E 101-43125-131 HEALTH & LIFE INS $14,508.00 $593.29 $10,126.69 $4,381.31 69.80%E 101-43125-151 WORKMEN S COMP $0.00 $0.00 $0.00 $0.00 0.00%E 101-43125-212 MOTOR FUELS AND $7,500.00 $364.67 $11,649.37 -$4,149.37 155.32%E 101-43125-221 EQUIPMENT PARTS $5,000.00 $0.00 $8,253.82 -$3,253.82 165.08%E 101-43125-224 STREET MAINTENA $20,000.00 $0.00 $10,203.41 $9,796.59 51.02%E 101-43125-307 PROFESSIONAL SE $0.00 $0.00 $0.00 $0.00 0.00%E 101-43125-404 VEHICLE & EQUIP $4,000.00 $0.00 $0.00 $4,000.00 0.00%E 101-43125-433 DUES & SUBSRIPT $0.00 $0.00 $0.00 $0.00 0.00%E 101-43125-437 MISCELLANEOUS E $500.00 $0.00 $450.00 $50.00 90.00%


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E 101-43125-560 EQIUP AND FURNIS $0.00 $0.00 $0.00 $0.00 0.00%$119,446.00 $957.96 $100,106.27 $19,339.73 83.81%DEPT 43125 ICE AND SNOW REM

DEPT 43160 STREET LIGHTINGE 101-43160-381 ELECTRIC UTILITIE $22,000.00 $1,990.26 $14,832.15 $7,167.85 67.42%

$22,000.00 $1,990.26 $14,832.15 $7,167.85 67.42%DEPT 43160 STREET LIGHTING

DEPT 45202 PARK AREASE 101-45202-101 SALARIES-REGULA $22,000.00 $2,119.92 $17,448.35 $4,551.65 79.31%E 101-45202-102 SALARIES-OVERTI $0.00 $22.50 $956.18 -$956.18 0.00%E 101-45202-107 SEASONAL SALARIE $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-121 PERA - EMPLOYER $1,430.00 $86.99 $787.66 $642.34 55.08%E 101-45202-122 FICA - EMPLOYER C $1,683.00 $163.97 $1,412.09 $270.91 83.90%E 101-45202-131 HEALTH & LIFE INS $7,812.00 $404.11 $4,480.00 $3,332.00 57.35%E 101-45202-151 WORKMEN S COMP $1,000.00 $0.00 $1,000.00 $0.00 100.00%E 101-45202-201 OFFICE SUPPLIES $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-202 COPY & PRINTING $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-215 SHOP MATERIALS $1,000.00 $0.00 $0.00 $1,000.00 0.00%E 101-45202-221 EQUIPMENT PARTS $0.00 $85.55 $428.92 -$428.92 0.00%E 101-45202-302 CONSULTANTS/MIN $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-362 PROPERTY INSURA $25,000.00 $0.00 $26,584.72 -$1,584.72 106.34%E 101-45202-384 REFUSE REMOVAL $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-401 BLDG/STRUCT MAI $16,000.00 $469.10 $2,160.23 $13,839.77 13.50%E 101-45202-402 LAWN MAINTENAN $45,000.00 $13,264.00 $29,219.90 $15,780.10 64.93%E 101-45202-404 VEHICLE & EQUIP $1,500.00 $0.00 $0.00 $1,500.00 0.00%E 101-45202-433 DUES & SUBSRIPT $500.00 $0.00 $0.00 $500.00 0.00%E 101-45202-437 MISCELLANEOUS E $1,250.00 $0.00 $477.99 $772.01 38.24%E 101-45202-530 IMPROVEMENTS $0.00 $0.00 $0.00 $0.00 0.00%E 101-45202-590 PROGRAMS $0.00 $0.00 $0.00 $0.00 0.00%

$124,175.00 $16,616.14 $84,956.04 $39,218.96 68.42%DEPT 45202 PARK AREAS

DEPT 45203 CULTURAL & RECREATIONE 101-45203-307 PROFESSIONAL SE $34,000.00 $0.00 $17,000.00 $17,000.00 50.00%

$34,000.00 $0.00 $17,000.00 $17,000.00 50.00%DEPT 45203 CULTURAL & RECREA

DEPT 49020 MISCELLANEOUSE 101-49020-437 MISCELLANEOUS E $15,000.00 $0.00 $2,500.00 $12,500.00 16.67%E 101-49020-530 IMPROVEMENTS $0.00 $0.00 $0.00 $0.00 0.00%

$15,000.00 $0.00 $2,500.00 $12,500.00 16.67%DEPT 49020 MISCELLANEOUS

DEPT 49240 INSURANCE UNALLOCATEDE 101-49240-361 GENERAL LIABILIT $10,500.00 $0.00 $8,398.20 $2,101.80 79.98%

$10,500.00 $0.00 $8,398.20 $2,101.80 79.98%DEPT 49240 INSURANCE UNALLO

$4,999,623.00 $605,639.00 $3,729,816.02 $1,269,806.98 74.60%FUND 101 GENERAL FUND

$4,999,623.00 $605,639.00 $3,729,816.02 $1,269,806.98 74.60%

DATE 09/30/2019

TOTAL CASH &

FUND NO. DESCRIPTION INVESTMENTS

101 General Fund 2,782,970.56

401 Capital Improvement Program (129,510.80)

402 Emergency Warning Siren Fund 216,736.39

404 Park Dedication Fund 939,581.43

406 Road Maintenance Fund 112,796.12

407 Tree Replacement Fund 365,377.80

490 Street Improvement Capital Projects 285,001.34

499 2017 Street Capital Projects 94,441.67

501 Equipment Certificates Fund 261,816.35

514 Mound Fire Imp Fund (17,047.20)

526 Maple Crest Debt 160,320.06

527 CIP Project Bonds (Facilities) 244,727.05

528 Game Farm South Bay Project Debt Fund (22,959.73)

529 Highland Road Debt Fund 91,974.46

530 Roundabout Debt Fund 2,602,923.52

531 Kings Point Road Project Debt 1,240,879.52

532 2017 A Street Projects Debt 470,340.80

601 Water Fund 1,948,519.42

602 Sewer Fund 1,811,096.24

651 Storm Water Drainage Fund 504,053.14

671 Recycling Fund 250,669.93

673 Cable Fund 237,583.31

801 Land use Agency (2,933.06)

TOTAL 14,449,358.32

SEPTEMBER 2019 CASH and INVESTMENTS

Minnetrista Work Session Minutes – October 7, 2019 Page 1 of 5

CITY COUNCIL WORK SESSION MINUTES October 7, 2019 5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor and John Tschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Chief Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist; Consultant: City Engineers Alyson Fauske Absent: None

2) 2040 Comprehensive Plan Discussion Community Development Director Abel introduced Eric Zweber from WSB tooverview the 2040 Comprehensive Plan regarding Councilmember Bruce’scomments from the September 3, 2019 City Council meeting.Highlights included:

Councilmember Bruce’s 7 comments are listed below:1) Page 346 Parks & Open Space: We agreed to take out the

“recommended 2017 improvements” because they don’t belong andthey also create expectations that may or may not be met. 2017 CIPimprovements have no place in the 2040 plan. That was almost 3years ago.

2) Page 347: There is an overly broad statement made here that givesthe Met Council cart blanche to regulate almost anything they wantto in Minnetrista. The word used is “may” in this context: “The City ofMinnetrista…will not permit activity that may conflict with theMetropolitan System Policy Plans.” That word, “may”, tacitly givesthe Met Council the right to shut down anything, ANY activity, theythink “may conflict with their plans.” They could make golf cartsillegal, they could make cars illegal for that matter. The bar is setvery low, in fact there is no bar set when you use the word may. Iwould suggest merely removing that word and changing “conflict” to“conflicts”. They would at least have to prove something conflictswith their plan instead of saying something might.

3) Page 172: Historically our data indicates per capita water demandhas shown a decreasing trend since 2012 (see page 178 whereGPCPD (gallons per capita per day) had declined from 137 to 113and then to 112. The trend is explained as being the result of moreefficient appliances, showerheads, etc. This trend is expected tocontinue so I’m not understanding why, when the last historical data

Item 4a


we have shown GPCPD at 112 that we are using 134 GPCPD in our calculations to project future water demand. I haven’t seen any factors that indicate GPCPD is going to increase. We need to calculate future water demand based on reality, not anything else.

4) Page 182: Future Water Conservation Polices. This shows the citymaking commitments to adopt future ordinances. The city does nothave the authority to make a commitment to revise or adopt anordinance in the future without the ordinance being submitted inwriting to the council, which these have not. Page 183. 7. Additionalstrategies to reduce water use and support wellhead protectionplanning. The City of Minnetrista will consider participating in theGreenStep Cities program, adopt a private well ordinance,implement a water conservation outreach program, and implement arebate program for water efficient appliances and fixtures. Managinga rebate program is something the utility companies do becausethey have the staff and accounting systems to do them. This is notsomething our city needs to be involved in.

5) Private Wells. (pages 183 and 227). This language shows the cityintends to adopt a private well ordinance imposing the samewatering restrictions on private wells as on those on the public watersupply. This is not unnecessary it is unenforceable. Most propertieson private wells are already financially incentivized to conservewater. They have water treatment systems that are expensive tooperate with iron filters that require bleach and water softeners thatrequire salt. These systems are not cheap to operate. There is noreason to regulate these properties with burdensome restrictionswhen it is unnecessary and would be impossible to enforce anyway.I thought we discussed this on our first go-round. We could fix allthis by saying we would “consider” this but as it’s written it says“adopt”, not “consider adopting” as I remember discussing. We canconsider anything without making a commitment to do it.

6) GreenStep Cities {Page 182 and 227). I wasn’t aware of theGreenStep Cities program when this council reviewed the CompPlan in 2017. Recently we’ve all become aware of a significantamount of controversy over this program. Cities such as Plymouthdecided not to enroll on the night they had this program on theconsent agenda and heard all the objections regarding it raised. Therecent news coverage of this program indicates serious concernsover its encroachment on local government autonomy. By checkingthe box on page 227 the city is making a commitment of“implementation of at least one of the GSC’s best practices forwater”. We don’t even know what these best practices are. Theyhaven’t been submitted to the council and it would be irresponsible,to say the least, to commit to implementing something we haven’tseen.

7) Page 358: Implementation Actions Water Supply. This chart showsthe city is planning to install a 750,000 gallon elevated storage tankin the short term. The actual size of the tank we are planning to


install is 500,000 gallons, not 750,000. This needs to be corrected.

Eric Zweber stated that there was an error in his memo and that it was the summer of 2017 not 2016 when the Comprehensive Plan was released for adjacent community review.

It was decided to address each item on the staff report one at a time.

Item 1. Page 346 – Park & Open Space. There was discussion regarding the review of Capital Improvement Plan. The council decided that wording should be added to the effect that they will review the Parks and Open Space annually.

Item 2. Page 347 – the use of the word “may”. There was discussion on whether making some minor changes to the wording would affect the intent of the context. Consensus of the council was to remove the word “may” and change “conflict” to “conflicts”.

Item 3. Page 172 – historical data regarding per capita water demand. There was discussion on the data that was used when the Comprehensive Plan was first reviewed in 2017. Zweber stated that in 2017, WSB used 2011-2015 data. They have since used data from 2014-2018. That change in the five-year average would reduce the 2040 projected maximum day demand on Table 4 from 3.66 MGD to 2.97 MGD. It was also noted that the City’s data is submitted annually to the DNR for review.

Item 4. Page 182 – future Water Conservation Policies. There was discussion on the different policies. Zweber mentioned that since Minnetrista has a tiered water rate structure, none of the suggested strategies are required and can be removed as referenced. There was further discussion on different types of conservation education that could be provided to the residents of Minnetrista. Consensus of the Council was to consider adopting water conservation policies that they are comfortable to educate the residents on conservation and to uncheck the box in Table 28 Water Supply Template.

Item 5. Private Wells. There was no need to address this item since the City does not intend to adopt an ordinance for water restriction on private wells.

Item 6. GreenStep Cities. – There was no discussion on this item since the City is not a member of the GreenStep Cites program.

Item 7. Page 358 – implementation actions on water supply. Consensus of the Council was to direct the correction of the 750,000 gallon elevated storage tank to 500,000 gallon tank that the Council approved to install.

Bruce inquired if the City will have to resubmit the amended 2040 Comprehensive Plan for approval. Zweber stated that he will confirm the process with the Metropolitan Council. He stated that the Metropolitan Council


originally adopted our 2040 Comprehensive Plan in July and the City has nine months from that date to adopt the Plan.

There was discussion on the DNR who is currently reviewing Table 28.

Zweber stated he would keep the Council and Staff up to date on the process and progress with the Metropolitan Council.

3) Water Fund 2020 BudgetFinance Director Grimm overviewed the staff report dated October 7, 2019.Highlights included:

The current cash balance in the water fund is $1,956,282. One carry over from 2018 and 2019 into 2020 is completion of plans

and specs and the construction of a water tower in the southern watersystem on the site the City purchased in 2019.

In 2018 the water activities were combined from two funds into one(fund 491 and fund 601 were merged all into fund 601)

Staff is looking for direction for the Water Fund so it can beincorporated and updated into the Long Range Utility Financial Plan.

The tiered water rates have been adjusted by 4% the last few yearsbased on the new improvements (water treatment plants andassociated water main) and is proposed to be adjusted 4% for 2020.

The rationale was to do a 4% increase for the foreseeable future whenthe improvements were approved vs. doing a big adjustment the firstyear or two.

There was discussion on the 2020 Preliminary Budget Water Enterprise Fund. It was recommended to decrease the Water Area Charges since there are no developments projected for 2020.

There was discussion on the bond for the new water tower.

There was discussion on moving the Sunnyfield Rd water tower maintenance to 2020 if feasible due to the downtime that would be required to perform the required maintenance. Fauske and Peters will update the Council at an upcoming Council meeting if it is possible to change the maintenance to 2020.

There was discussion on the Utility Rate Study.

There was discussion about the percent increase for the connection fees and a 4% water usage fee. The 4% affects the base rate and all three tiers of the water usage fee.

Consensus of the Council was to move forward with a 4% increase on the base rate and all three tiers for the water usage fee.

4) AdjournMotion by Mortenson, seconded by Molitor to adjourn the Work Session


Meeting. Motion carried 5-0. Absent: None

Mayor Whalen adjourned the meeting at 6:40 p.m.

Respectfully Submitted,

Kris Linquist, MMMC, MMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – October 7, 2019 Page 1 of 4

CITY COUNCIL MEETING MINUTES October 7, 2019

7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegianceb) Introductions:

City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlinand Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Director of Administration Cassandra Tabor, Public Works SuperintendentGary Peters and City Clerk Kris Linquist; Consultants: City Attorney Ron Batty,Kennedy & Graven and City Engineer Alyson Fauske, WSB EngineeringAbsent: None

c) Approval of AgendaMotion by Bruce, seconded by Tschumperlin to approve the agenda as presented.Motion carried 5-0. Absent: None.

2) Special Presentations - None

3) Persons to Be Heard - None

4) Consent Agendaa) Approve Work Session Meeting Minutes from September 16, 2019b) Approve City Council Regular Meeting Minutes from September 16, 2019c) Res. No. 127-19 Approve Claimsd) Res. No. 128-19 Accept Resignation from Ryan Farniok, CSOe) Res. No. 129-19 Certify Delinquent Utilities to 2020 Taxesf) Res. No. 130-19 Certify Delinquent Land Use/Special Fees to 2020 Taxesg) Res. No. 131-19 Accept Saint Bonifacius Proposed Fire Service Pension

Increase for 2020

Molitor requested to have item 4c) Res. No. 127-19 Approve Claims removed from the consent agenda.

Motion by Molitor, seconded by Bruce to approve the Consent Agenda with the exception of item 4c Res. No. 127-19 Approve Claims. Motion carried 5-0. Absent: None.

4c) Res. No. 127-19 Claims Molitor requested to remove this item from the consent agenda. He would like to change

Item 4b



the account fund to the tree fund for the following items: Hennepin Technical College – Chainsaw Safety Training $1250.00 Carefree Services – Street Sweeping after Storm $577.50

Tschumperlin had a question on the restripe of parking stalls. Grimm stated that the coding for that one is correct since it was done in the Police Department parking lot.

Motion by Molitor, seconded by Tschumperlin to approve consent agenda item 4c) Res. No. 127-19 Approve Claims. Motion carried 5-0. Absent: None.

5) Public Hearings - None

6) Business Itemsa) Res. No. 132-19 Approve Professional Services Agreement for the 2020 MSA

Halstead Drive Project, CP 02-20City Engineer Fauske presented the staff report from the October 7, 2019 Councilpacket.Highlights included:

Pavement corings of this portion Halstead Drive were obtained on September 10,2019 and indicate that the east-west portion of the road is a candidate for a milland overlay which could also be considered for the north-south segment as ashort-term improvement.

Cracks will eventually reflect through the overlay on the north-south section of theproposed project therefore an annual crack maintenance protocol needs to beestablished for this portion of the street.

This section of Halstead Drive is proposed for a two-inch mill and overlay to alignwith the goal of continuing to improve the City’s streets.

The proposed project scope includes paving the on-street parking areas on thenorth side of the road near Lakeside Drive and also performing pavement mill andoverlay on the boat launch area.

Halstead Drive is a Municipal State Aid street therefore eligible project costs canbe funded through the City’s State Aid construction fund, which currently has anavailable balance of $1,263,213.41. The estimated project cost is $337,000.

Proposed fees for topographic survey, preparation of bid documents (plans andspecifications) and bidding services are an hourly not to exceed basis in theamount of $25,852.00.

There was discussion on adding some or all of the parking spaces back by the boat landing. There have been several complaints that vehicles with trailers are being parked on Lakeside Dr.

Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No. 132-19 Authorizing preparation of plans, specifications, bidding and professional services for the 2020 MSA Street Improvement – Halstead Drive Project, CP 02-20 in a not to exceed amount of $25,852.00. Motion carried 5-0. Absent: None.



b) Res. No. 133-19 Approve Auditing Services Contract for Financial Audits for2019, 2020 and 2021 with Clifton Larson AllenFinance Director Grimm presented the staff report from the October 7, 2019Council packet.Highlights included:

The City recently completed a 3 year contract for the fiscal years ending inDecember 31, 2016, 2017 and 2018 with Clifton Larson Allen.

The City has been satisfied with Clifton Larson Allen’s technical expertise,competitive pricing and overall professional and quality work during thistime.

Staff is recommending that the City enter into another three-yearcontract/engagement with Clifton Larson Allen to provide auditing servicesfor 2019, 2020 and 2021.

The cost of the audit for 2018 was $24,950. The proposed cost of the audit for 2019 is $25,925, 2020 is $26,700 and

2021 is $27,400.

Motion by Bruce, seconded by Molitor to adopt Resolution No. 133-19 approving the three-year contract with Clifton Larson Allen for audit services for 2019, 2020 and 2021. Motion carried 5-0. Absent: None.

c) Res. No. 134-19 Approve a Three Year Contract with Corner House forForensic InterviewsPublic Safety Director Chief Falls presented the staff report from the October 7,2019 Council packet.Highlights included:

Corner House provides forensic interview services. This service is vitally important to the proper and thorough investigation of

juvenile sexual assault cases. The City has had a service agreement with Corner House for forensic

interview services since approximately 2004. The current agreementexpires on December 31, 2019.

The term of the new agreement is January 1, 2020 through December 31,2022.

The Corner House rate for forensic interview services for 2020 is $1674.56,2021 is $2171.93 and 2022 is $2669.30.

There was discussion about having to use the service whether or not there was a contract in place. Chief Falls stated that this is the only source for this type of juvenile interviews. He also stated that the trend of use has been increasing over the years and that if the City had to pay per interview, it would cost a lot more than the contract price.

Motion by Mortenson, seconded by Tschumperlin to adopt Resolution No. 134-19 Approving the Acceptance of the Service Agreement with Corner House for Forensic Interview Services. Motion carried 5-0. Absent: None.



7) Administrative Itemsa) Staff Reports

i) City Administrator• Next meeting in two weeks• New City Hall phone system was installed

ii) Director of Administration• October 14 League of MN Cities meeting• CSO interview process update

iii) City Engineer• 2019 Street Improvement projects update• Halstead Drive project update• County Rd 44 construction work continues• Kings Point Rd watermain repair update

b) Council Reportsi) Mayor Lisa Whalen

• Vacation• MW Senior High visit• NW League• League of MN Cities

ii) Pam Mortenson• 9/19 Westonka Community and Commerce

iii) Mike Molitor• Unable to attend last meeting of the Lake Minnetonka Watershed District• Lake Minnetonka Watershed District meeting next week• Stated that he did not want to be on the LMCD board once his term was up in

January. The City will start the process for a replacement.

iv) Shannon Bruce• Nothing to report

v) John Tschumperlin• Pioneer Sarah Creek Watershed District – 2 meeting

vi) AdjournmentMotion by Bruce, seconded by Molitor to adjourn the meeting at 7:34 p.m.Motion carried 5-0. Absent: None.

Respectfully submitted,

Kris Linquist, MMMC, MMCCity Clerk

RESOLUTION NO. 135-19

CITY OF MINNETRISTA, MINNESOTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 64411 through 64473; electronic checks E1001593 through E1001606; Claims batch includes electronic transfers for payroll in the amount of $71,076.14.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $407,474.15 is hereby approved.

ADOPTED this 21st day of October 2019 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©CITY OF MINNETRISTA 10/17/19 11:14 AM

Page 1

SEPTEMBER 2019 to OCTOBER 2019

Check Amt CommentInvoice

1010 1ST BK OF THE LAKESABDO EICK & MEYERS LLPPaid Chk# 064411 10/21/2019

$100.00 Seminar-GrimmE 101-41320-433 DUES & SUBSRIPT & TRAINING 100022Total ABDO EICK & MEYERS LLP $100.00

ACTION FLEET,INC.Paid Chk# 064412 10/21/2019

$301.66 Replaced DockmasterE 101-42110-404 VEHICLE & EQUIP MAINT I2711Total ACTION FLEET,INC. $301.66

ADVANCED POWER SERVICES INCPaid Chk# 064413 10/21/2019

$260.00 Fall Generator InspectionsE 101-43121-401 BLDG/STRUCT MAINTENANCE 1807$860.00 Fall Generator InspectionsE 601-49440-401 BLDG/STRUCT MAINTENANCE 1807$510.00 Fall Generator InspectionsE 602-49490-401 BLDG/STRUCT MAINTENANCE 1807$515.00 Fall Generator InspectionsE 101-41940-401 BLDG/STRUCT MAINTENANCE 1807

Total ADVANCED POWER SERVICES INC $2,145.00

AUTOMATIC SYSTEMS CO.Paid Chk# 064414 10/21/2019

$728.40 LS 1 PLC replancement for new pumpsE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 33761$728.40 Sunnyfield tower security alarm repairE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 33762$187.50 LS 6 Antenna IssueE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 33763

Total AUTOMATIC SYSTEMS CO. $1,644.30

BADGER STATE INSPECTION LLCPaid Chk# 064415 10/21/2019

$4,555.00 Antenna -InspectionsG 801-1170 LAND USE RECEIVABLE 10000759Total BADGER STATE INSPECTION LLC $4,555.00

CALATLANTIC HOMESPaid Chk# 064416 10/21/2019

$5,000.00 Temp Co Rtn 4806 Red Oak LnG 101-2025 DEPOSITS PAYABLE MB-18132 R18$1,000.00 Tree Dep Rtn 4806 Red Oak LaneG 101-2025 DEPOSITS PAYABLE MB-18132 R-9$5,000.00 Temp Co Rtn 4891 Red Oak LnG 101-2025 DEPOSITS PAYABLE MB-18179 R10

Total CALATLANTIC HOMES $11,000.00

CALIBRE PRESSPaid Chk# 064417 10/21/2019

$518.00 Training (2)E 101-42110-434 POLICE TRAINING 75008Total CALIBRE PRESS $518.00

CANTEENPaid Chk# 064418 10/21/2019

$104.90 CoffeeE 101-43121-211 CLEANING & MAINT SUPPLIES 141780000067$94.00 CoffeeE 101-41940-211 CLEANING & MAINT SUPPLIES 141780000067

$145.35 CoffeeE 101-42110-211 CLEANING & MAINT SUPPLIES 141780000067Total CANTEEN $344.25

CAR-CO AUTO PARTSPaid Chk# 064419 10/21/2019

$48.00 DegreaseE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 49-550251Total CAR-CO AUTO PARTS $48.00

CENTER POINT ENERGYPaid Chk# 064420 10/21/2019

$21.44 Gas UtilityE 601-49440-383 NATURAL GAS 10654144-4$52.56 Gas UtilityE 601-49440-383 NATURAL GAS 10658039-2$23.51 Gas UtilityE 601-49440-383 NATURAL GAS 10658041-8$22.00 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS 5651357-5$16.00 Gas - Well #5E 601-49440-383 NATURAL GAS 5659223-1$23.58 Gas UtilityE 601-49440-383 NATURAL GAS 6401076054-0$24.77 Gas Utility - PWE 101-43121-383 NATURAL GAS 6744979-3$48.50 Gas Utility - PDE 101-42110-383 NATURAL GAS 8486433-9$48.50 Gas Utility - PWE 101-43121-383 NATURAL GAS 8486442-0

Total CENTER POINT ENERGY $280.86

CITY OF ST BONIFACIUSPaid Chk# 064421 10/21/2019


Page 2



$16,805.00 Hunters Crest Sanitary Sewer FlowsE 602-49490-390 SEWER SERVICE TO OTHER G 3rd Qtr 2019Total CITY OF ST BONIFACIUS $16,805.00

CLASSIC CLEANING COMPANYPaid Chk# 064422 10/21/2019

$636.00 Monthly Cleaning (paper towels, toliet paper, bags) October

E 101-41940-211 CLEANING & MAINT SUPPLIES 28840

$400.00 Monthly Cleaning (paper towels, toliet paper, bags) October

E 101-43121-211 CLEANING & MAINT SUPPLIES 28840

$775.00 Monthly Cleaning October -PDE 101-42110-211 CLEANING & MAINT SUPPLIES 28841Total CLASSIC CLEANING COMPANY $1,811.00

CORE AND MAINPaid Chk# 064423 10/21/2019

$3,231.97 Gate ValveE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L226979$31.26 ValveE 601-49440-221 EQUIPMENT PARTS, TIRES L260249

$396.25 Fire Hydrant ShaftE 601-49440-227 UTILITY SYSTEM MAINT SUPPL L260783Total CORE AND MAIN $3,659.48

CULLIGAN WATERPaid Chk# 064424 10/21/2019

$78.19 WaterE 101-42110-401 BLDG/STRUCT MAINTENANCE 114x72667401Total CULLIGAN WATER $78.19

custom home builders titlePaid Chk# 064425 10/21/2019

$1,000.00 Tree Dep Rtn 4738 Maas CtG 101-2025 DEPOSITS PAYABLE MB-19010 R10Total custom home builders title $1,000.00

DELEGARD TOOL COMPANYPaid Chk# 064426 10/21/2019

$596.25 Cordless Impact ToolsE 101-43121-240 SMALL TOOLS AND MINOR EQ 158023Total DELEGARD TOOL COMPANY $596.25

DEPT OF LABOR & INDUSTRYPaid Chk# 064427 10/21/2019

$8,254.31 Building Permit SurchargeG 101-2103 BLDG VAL BSD - STATE SURCH Sept 2019$78.00 Building Permit SurchargeG 101-2102 HVAC - STATE SURCH Sept 2019$59.00 Building Permit SurchargeG 101-2101 PLUMBING - STATE SURCH Sept 2019$51.00 Building Permit SurchargeG 101-2100 BLDG GEN - STATE SURCH Sept 2019

Total DEPT OF LABOR & INDUSTRY $8,442.31

EARL F. ANDERSON INC.Paid Chk# 064428 10/21/2019

$1,636.70 Culvert MarkersE 101-43121-224 STREET MAINTENANCE SUPPL 0121464-INTotal EARL F. ANDERSON INC. $1,636.70

EPA AUDIO VISUAL INCPaid Chk# 064429 10/21/2019

$695.00 AudioE 673-49600-560 EQIUP AND FURNISHINGS 193857Total EPA AUDIO VISUAL INC $695.00

FASTENAL COMPANYPaid Chk# 064430 10/21/2019

$72.00 Screws for StockE 101-43121-215 SHOP MATERIALS MNWAC63917$96.99 Marking WandsE 602-49490-437 MISCELLANEOUS EXPENSE MNWAC63917

Total FASTENAL COMPANY $168.99

FRONTIER OHPaid Chk# 064431 10/21/2019

$477.77 Monthly Phone ServiceE 101-42110-321 TELEPHONE 952-446-1660$477.77 Monthly Phone ServiceE 101-43121-321 TELEPHONE 952-446-1660$477.77 Monthly Phone ServiceE 101-41940-321 TELEPHONE 952-446-1660$90.22 Fire Alarm-PWE 101-43121-321 TELEPHONE 952-446-9997$52.18 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-495-0149

Total FRONTIER OH $1,575.71

FSSOLUTIONSPaid Chk# 064432 10/21/2019

$45.75 Random ScreenE 101-43121-437 MISCELLANEOUS EXPENSE FL00330186


Page 3



Total FSSOLUTIONS $45.75

GOPHER STATE ONE CALLPaid Chk# 064433 10/21/2019

$157.95 Sewer & Water LocatesE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 9090595$157.95 Sewer & Water LocatesE 602-49490-227 UTILITY SYSTEM MAINT SUPPL 9090595

Total GOPHER STATE ONE CALL $315.90

GRIGGS, CHADPaid Chk# 064434 10/21/2019

$21.38 ReimbursementE 101-42110-431 TRAIN/MTG/EXP & SUPPLIESTotal GRIGGS, CHAD $21.38

HENN CO INFO TECHNOLOGYPaid Chk# 064435 10/21/2019

$2,403.84 radio lease - PDE 401-42110-560 EQIUP AND FURNISHINGS 1000137604$615.16 Radio LeaseE 401-43126-560 EQIUP AND FURNISHINGS 1000137638

Total HENN CO INFO TECHNOLOGY $3,019.00

HENN CO SHERIFF (PER DEIM)Paid Chk# 064436 10/21/2019

$75.00 Booking FeeE 101-42110-441 CORRECTION FEES/CHGS 1000137732Total HENN CO SHERIFF (PER DEIM) $75.00

INT L UNION OF OPER. ENGINEERSPaid Chk# 064437 10/21/2019

$245.00 * Union duesG 101-2360 PAYROLL CLEARING UNION DUES Nov 2019Total INT L UNION OF OPER. ENGINEERS $245.00

JMS HOMESPaid Chk# 064438 10/21/2019

$5,000.00 Rtn Temp Co 9164 Maas Ct (re-issue)G 101-2025 DEPOSITS PAYABLE MB-18203 R10Total JMS HOMES $5,000.00

KWIK TRIPPaid Chk# 064439 10/21/2019

$18.68 Food Brought in for Water Main BreakE 601-49440-437 MISCELLANEOUS EXPENSE 5731162Total KWIK TRIP $18.68

LAKEVIEW CLINIC LTD.Paid Chk# 064440 10/21/2019

$750.00 Safety Glasses-PawelkE 101-43121-417 UNIFORMSTotal LAKEVIEW CLINIC LTD. $750.00

LEAGUE OF MINNESOTA CITIESPaid Chk# 064441 10/21/2019

$115.00 Training-TaborE 101-41320-433 DUES & SUBSRIPT & TRAINING 310754$85.00 Meeting and LuncheonE 101-41110-433 DUES & SUBSRIPT & TRAINING 310830$85.00 Meeting and LuncheonE 101-41320-433 DUES & SUBSRIPT & TRAINING 310830$55.00 Meeting and LuncheonE 101-41320-433 DUES & SUBSRIPT & TRAINING 310830$30.00 Preconference-TaborE 101-41320-433 DUES & SUBSRIPT & TRAINING 310831

Total LEAGUE OF MINNESOTA CITIES $370.00

LELSPaid Chk# 064442 10/21/2019

$612.00 PD Union Dues (12x$51)G 101-2360 PAYROLL CLEARING UNION DUES October 2019Total LELS $612.00

LEXISNEXISPaid Chk# 064443 10/21/2019

$30.00 Contract FeeE 101-42110-307 PROFESSIONAL SERVICES 1085510-1909Total LEXISNEXIS $30.00

LOFFLER, INCPaid Chk# 064444 10/21/2019

$24.34 InvoiceE 101-42110-202 COPY & PRINTING SUPPLIES 3222906$460.88 HPE Care Pack Post WarrantyE 101-41320-410 COMPUTER SERVICES/FEES 3225325$658.40 HPE Care Pack Post WarrantyE 101-42110-410 COMPUTER SERVICES/FEES 3225325$98.76 HPE Care Pack Post WarrantyE 101-43121-410 COMPUTER SERVICES/FEES 3225325

$213.98 HPE Care Pack Post WarrantyE 601-49440-410 COMPUTER SERVICES/FEES 3225325$213.98 HPE Care Pack Post WarrantyE 602-49490-410 COMPUTER SERVICES/FEES 3225325


Page 4



$486.00 RecorderE 101-42110-201 OFFICE SUPPLIES 3226884Total LOFFLER, INC $2,156.34

M/I HOMES OF MPLSPaid Chk# 064445 10/21/2019

$1,000.00 Tree Dep Rtn 6920 Creelsode WauG 101-2025 DEPOSITS PAYABLE MB-18035 R90$10,000.00 Temp Co Rtn 6920 Creekside WayG 101-2025 DEPOSITS PAYABLE MB-18035 R98

$5,000.00 Temp Co Rtn 4225 Fisher BendG 101-2025 DEPOSITS PAYABLE MB-18091 R99$5,000.00 Temp Co Rtn 4344 Lotus DrG 101-2025 DEPOSITS PAYABLE MB-18147 R99

$10,000.00 Temp Co Rtn 6558 Bracken DrG 101-2025 DEPOSITS PAYABLE MB-18270 R10$5,000.00 Temp Co Rtn 4376 Lotus DrG 101-2025 DEPOSITS PAYABLE MB-18272 R10$5,000.00 Temp Co Rtn 4352 Lotus DrG 101-2025 DEPOSITS PAYABLE MB-18278 R10

Total M/I HOMES OF MPLS $41,000.00

MADISON NATIONAL LIFE INSURANCPaid Chk# 064446 10/21/2019

$785.78 Disability PremiumG 101-2340 PAYROLL CLEARING HEALTH INS Nov 2019Total MADISON NATIONAL LIFE INSURANC $785.78

MARTIN MARIETTA MATERIALSPaid Chk# 064447 10/21/2019

$260.37 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 27013869$258.58 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 27074526

Total MARTIN MARIETTA MATERIALS $518.95

MET COUNCIL (SAC)Paid Chk# 064448 10/21/2019

$36,902.25 * Monthly SACG 602-2395 SAC CLEARING Sept 2019Total MET COUNCIL (SAC) $36,902.25

MET COUNCIL ENVIRONMENTAL SVCPaid Chk# 064449 10/21/2019

$27,428.28 * Monthly SewerE 602-49490-438 EXPENSE MWCC 0001101504otal MET COUNCIL ENVIRONMENTAL SVC $27,428.28

METERING AND TECHNOLOGYPaid Chk# 064450 10/21/2019

$11,051.00 Meters and ReadersE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 15333Total METERING AND TECHNOLOGY $11,051.00

MID COUNTYPaid Chk# 064451 10/21/2019

$649.64 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 23173$153.60 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 36996$153.60 Dyed Diesel FuelE 602-49490-212 MOTOR FUELS AND LUBRICAN 36996$614.40 Dyed Diesel FuelE 101-43121-212 MOTOR FUELS AND LUBRICAN 36996$102.40 Dyed Diesel FuelE 101-43125-212 MOTOR FUELS AND LUBRICAN 36996$509.63 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 37234$509.63 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 37295$502.32 Squad FuelE 101-42110-212 MOTOR FUELS AND LUBRICAN 37349

$77.73 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 37421$77.74 Dyed Diesel FuelE 602-49490-212 MOTOR FUELS AND LUBRICAN 37421

$310.96 Dyed Diesel FuelE 101-43121-212 MOTOR FUELS AND LUBRICAN 37421$51.83 Dyed Diesel FuelE 101-43125-212 MOTOR FUELS AND LUBRICAN 37421

Total MID COUNTY $3,713.48

MN PEIPPaid Chk# 064452 10/21/2019

$2,135.98 Health InsuranceE 101-41320-131 HEALTH & LIFE INS - E CONTR 887273$1,294.46 Health InsuranceE 101-41910-131 HEALTH & LIFE INS - E CONTR 887273$2,720.70 Health InsuranceE 101-43121-131 HEALTH & LIFE INS - E CONTR 887273

$643.07 Health InsuranceE 101-43125-131 HEALTH & LIFE INS - E CONTR 887273$346.27 Health InsuranceE 101-45202-131 HEALTH & LIFE INS - E CONTR 887273

$10,441.74 Health InsuranceE 101-42110-131 HEALTH & LIFE INS - E CONTR 887273$1,550.45 Health InsuranceE 601-49440-131 HEALTH & LIFE INS - E CONTR 887273$1,327.97 Health InsuranceE 602-49490-131 HEALTH & LIFE INS - E CONTR 887273$1,860.64 Health InsuranceE 101-42401-131 HEALTH & LIFE INS - E CONTR 887273


Page 5



$29.07 Health InsuranceG 101-2340 PAYROLL CLEARING HEALTH INS 887273$469.81 Health InsuranceE 651-49590-131 HEALTH & LIFE INS - E CONTR 887273

Total MN PEIP $22,820.16

MOUND TRUE VALUE HARDWAREPaid Chk# 064453 10/21/2019

$5.99 Batteries for Digital Air GaugeE 101-43121-221 EQUIPMENT PARTS, TIRES 163142$27.99 PipeE 101-43121-224 STREET MAINTENANCE SUPPL 163356$11.99 Bug SprayE 101-43121-224 STREET MAINTENANCE SUPPL 163372$34.95 Hydrant RepairE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 163401$10.99 Lisle SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 163406

Total MOUND TRUE VALUE HARDWARE $91.91

MUELLER, ANISHAPaid Chk# 064454 10/21/2019

$38.28 Mileage Aug-SeptE 101-41320-437 MISCELLANEOUS EXPENSETotal MUELLER, ANISHA $38.28

PIKE TRANSFERPaid Chk# 064455 10/21/2019

$4,551.49 Delivery of GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 8892$3,451.69 Delivery of GravelE 101-43121-224 STREET MAINTENANCE SUPPL 8893

Total PIKE TRANSFER $8,003.18

PREMIUM WATERS, INCPaid Chk# 064456 10/21/2019

$136.38 WaterE 101-41940-211 CLEANING & MAINT SUPPLIES 605123-09-19Total PREMIUM WATERS, INC $136.38

RITEWAYPaid Chk# 064457 10/21/2019

$205.16 Ap ChecksE 101-41320-202 COPY & PRINTING SUPPLIES 19-33177Total RITEWAY $205.16

SCHWAB, LAWRENCE AND KIMPaid Chk# 064458 10/21/2019

$1,500.00 Permanent Drainage and Utility Easement-Halstead Project

E 499-43122-437 MISCELLANEOUS EXPENSE 3600 Farmhill

Total SCHWAB, LAWRENCE AND KIM $1,500.00

SHRED IT USA INCPaid Chk# 064459 10/21/2019

$110.42 ShreddingE 101-41320-307 PROFESSIONAL SERVICES 8128226139Total SHRED IT USA INC $110.42

STATE OF MINNESOTA - BCAPaid Chk# 064460 10/21/2019

$270.00 Access FeeE 101-42110-410 COMPUTER SERVICES/FEES 00000568412Total STATE OF MINNESOTA - BCA $270.00

SUMMIT COMPANIESPaid Chk# 064461 10/21/2019

$216.00 Fire Extinguishers annual checkE 101-42110-401 BLDG/STRUCT MAINTENANCE 1434088$739.00 Fire Extinguishers annual checkE 101-43121-401 BLDG/STRUCT MAINTENANCE 1434721

Total SUMMIT COMPANIES $955.00

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 064462 10/21/2019

$60.41 Admin FeesE 101-42110-437 MISCELLANEOUS EXPENSE IN1605856tal TASC FLEX SYSTEMS REIMBURSEMEN $60.41

TRI-STATE PUMP INC.Paid Chk# 064463 10/21/2019

$31,286.72 New Pumps LS 1E 602-49490-580 OTHER EQUIPMENT 441267Total TRI-STATE PUMP INC. $31,286.72

TRUGREEN CHEMLAWNPaid Chk# 064464 10/21/2019

$153.00 Weed ControlE 601-49440-402 LAWN MAINTENANCE 111381114$756.00 Weed Control and Tree TreatmentE 407-45202-530 IMPROVEMENTS 111381114$964.00 Halstead ProjectE 499-43122-530 IMPROVEMENTS 111381114


Page 6



$4,126.00 Weed Control and Tree TreatmentE 407-45202-530 IMPROVEMENTS 111381114Total TRUGREEN CHEMLAWN $5,999.00

US BANK CORPORATE SYSTEMSPaid Chk# 064465 10/21/2019

$60.40 Food Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 10/7/19$25.70 Mailing TubesE 101-41320-201 OFFICE SUPPLIES 10/9/19

$239.00 Defensive Tactics SuppliesE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES 9/10/19$270.00 Fall Maintenance Expo-PWE 101-43121-433 DUES & SUBSRIPT & TRAINING 9/11/19$165.00 Pesticide Applicators -OstileE 101-43121-433 DUES & SUBSRIPT & TRAINING 9/13/19$11.99 Case for PhoneE 101-43121-437 MISCELLANEOUS EXPENSE 9/14/19

$188.95 Bins for Evidence RoomE 101-42110-201 OFFICE SUPPLIES 9/15/19$46.00 Food Council MtgE 101-41110-437 MISCELLANEOUS EXPENSE 9/16/19$42.95 SWAT ShirtE 101-42110-417 UNIFORMS 9/17/19$12.88 Waterproof TapeE 101-42110-240 SMALL TOOLS AND MINOR EQ 9/17/19$22.95 Phone Recorder for SRO adapterE 101-42110-201 OFFICE SUPPLIES 9/17/19$26.65 DVS-Tab FeesE 101-42401-433 DUES & SUBSRIPT & TRAINING 9/18/19

$185.00 2019 Fall MAGC Conference-TaborE 101-41320-433 DUES & SUBSRIPT & TRAINING 9/18/19$46.00 Notary Stamp LinquistE 101-41320-433 DUES & SUBSRIPT & TRAINING 9/25/19

$240.00 MNDOT Truck Inspection Class-StormsE 101-43121-433 DUES & SUBSRIPT & TRAINING 9/25/19$80.00 CPR First Aid TrainingE 101-42110-433 DUES & SUBSRIPT & TRAINING 9/26/19$80.00 CPR First Aid TrainingE 101-42110-433 DUES & SUBSRIPT & TRAINING 9/26/19

$272.26 Lodging -MNGFOAE 101-41320-433 DUES & SUBSRIPT & TRAINING 9/27/19$38.42 Squad MaintenanceE 101-42110-221 EQUIPMENT PARTS, TIRES 9/27/19

Total US BANK CORPORATE SYSTEMS $2,054.15

US BANK EQUIPMENT FINANCEPaid Chk# 064466 10/21/2019

$35.00 CopierE 101-41320-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 101-41910-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 101-43121-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 601-49440-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 602-49490-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 101-41320-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 101-41910-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 101-43121-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 601-49440-307 PROFESSIONAL SERVICES 396418303$35.00 CopierE 602-49490-307 PROFESSIONAL SERVICES 396418303

Total US BANK EQUIPMENT FINANCE $350.00

VERIZON WIRELESSPaid Chk# 064467 10/21/2019

$280.08 MDC ConnectionsE 401-42110-560 EQIUP AND FURNISHINGS 9838770457Total VERIZON WIRELESS $280.08

VESSCO, INC.Paid Chk# 064468 10/21/2019

$383.64 Chlorinator TubeE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 77834Total VESSCO, INC. $383.64

WACONIA FORD MERCURYPaid Chk# 064469 10/21/2019

$337.85 Oil Change and Engine Code #6E 101-43121-404 VEHICLE & EQUIP MAINT FOCS134406$58.23 Unit 74-The WorksE 101-42110-404 VEHICLE & EQUIP MAINT FOCS135003

$1,858.79 Unit 65-DiagnosisE 101-42110-404 VEHICLE & EQUIP MAINT FOCS135347$272.38 Unit 69-Wheels/TiresE 101-42110-404 VEHICLE & EQUIP MAINT FOCS135357$108.36 Turck 1- Oil ChangeE 602-49490-404 VEHICLE & EQUIP MAINT FOCS135371

Total WACONIA FORD MERCURY $2,635.61

WASTE MANAGEMENTPaid Chk# 064470 10/21/2019

$9,702.00 * RecyclingE 671-43230-384 REFUSE REMOVAL 7303235-1593-Total WASTE MANAGEMENT $9,702.00


Page 7



WEGNER, RYANPaid Chk# 064471 10/21/2019

$243.44 Reimbursement UniformsE 101-42110-417 UNIFORMSTotal WEGNER, RYAN $243.44

WM MUELLER & SONS INC.Paid Chk# 064472 10/21/2019

$102.81 PatchingE 101-43121-224 STREET MAINTENANCE SUPPL 248797$207.00 Patching for DrivewaysE 101-43121-224 STREET MAINTENANCE SUPPL 248865

Total WM MUELLER & SONS INC. $309.81

XCEL ENERGY-MNPaid Chk# 064473 10/21/2019

$1,033.90 Electricity-City HallE 101-41940-381 ELECTRIC UTILITIES 51-6565407-3$67.59 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-6565407-3$36.41 Signal SunnyfieldE 101-43160-381 ELECTRIC UTILITIES 51-6565407-3$33.40 Electricity-Hunters TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-6565407-3

$588.26 Electricity-Well #2E 601-49440-381 ELECTRIC UTILITIES 51-9805951-5Total XCEL ENERGY-MN $1,759.56

AFLACPaid Chk# 1001593E 10/3/2019

$320.42 * Aflac Supplemental InsuranceG 101-2348 AFLAC INS 376656Total AFLAC $320.42

DELTA DENTALPaid Chk# 1001594E 10/1/2019

$250.38 Delta Dental Prem - AdminE 101-41320-131 HEALTH & LIFE INS - E CONTR 7772551$301.04 Delta Dental Prem - PWE 101-43121-131 HEALTH & LIFE INS - E CONTR 7772551$71.16 Delta Dental Prem - PWE 101-43125-131 HEALTH & LIFE INS - E CONTR 7772551$38.31 Delta Dental Prem - PWE 101-45202-131 HEALTH & LIFE INS - E CONTR 7772551

$919.95 Delta Dental Prem - PDE 101-42110-131 HEALTH & LIFE INS - E CONTR 7772551$158.52 Delta Dental Prem - PWE 601-49440-131 HEALTH & LIFE INS - E CONTR 7772551$136.39 Delta Dental Prem - PWE 602-49490-131 HEALTH & LIFE INS - E CONTR 7772551$49.50 Delta Dental Prem - PWE 651-49590-131 HEALTH & LIFE INS - E CONTR 7772551$42.00 Delta Dental Prem-PLE 101-41910-131 HEALTH & LIFE INS - E CONTR 7772551

$123.05 Delta Dental Prem-BdgE 101-42401-131 HEALTH & LIFE INS - E CONTR 7772551Total DELTA DENTAL $2,090.30

INTERNAL REVENUE SERVICEPaid Chk# 1001595E 10/4/2019

$8,796.41 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H$10,264.74 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,061.15

MN DEPARTMENT OF REVENUEPaid Chk# 1001596E 10/4/2019

$4,151.30 * State w/hG 101-2310 PAYROLL CLEARING STATE W/HTotal MN DEPARTMENT OF REVENUE $4,151.30

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001597E 10/4/2019

$20,543.37 * Pera w/hG 101-2330 PAYROLL CLEARING PERATotal PUBLIC EMPLOYEES RETIREMENT $20,543.37

VOYAPaid Chk# 1001598E 10/4/2019

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal VOYA $400.00

EDWARD JONESPaid Chk# 1001599E 10/7/2019

$1,782.80 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED COTotal EDWARD JONES $1,782.80

OPTUMPaid Chk# 1001600E 10/7/2019

$6,028.72 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCTTotal OPTUM $6,028.72


Page 8



ICMAPaid Chk# 1001601E 10/7/2019

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO$380.00 * Deferred Comp ContributionG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $510.00

PSNPaid Chk# 1001602E 10/4/2019

$50.13 MONTHLY ONLINE PAYMENT FEES SEPTEMBERE 601-49440-307 PROFESSIONAL SERVICES$50.14 MONTHLY ONLINE PAYMENT FEES SEPTEMBERE 602-49490-307 PROFESSIONAL SERVICES$33.43 MONTHLY ONLINE PAYMENT FEES SEPTEMBERE 651-49590-307 PROFESSIONAL SERVICES$33.43 MONTHLY ONLINE PAYMENT FEES SEPTEMBERE 671-43230-307 PROFESSIONAL SERVICES

Total PSN $167.13

Petty CashPaid Chk# 1001603E 10/9/2019

$25.24 PostageE 101-42110-322 POSTAGE$13.19 ClassE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES$20.00 Notary registration feeE 101-42110-433 DUES & SUBSRIPT & TRAINING

Total Petty Cash $58.43

TASC FLEX SYSTEMS REIMBURSEMENPaid Chk# 1001604E 9/9/2019

$208.33 * Dependent CareG 101-2346 PR CLEARING DAYCARE FSAtal TASC FLEX SYSTEMS REIMBURSEMEN $208.33





1010 1ST BK OF THE LAKES $336,398.01

Fund Summary1010 1ST BK OF THE LAKES101 GENERAL FUND $173,826.45401 CAPITAL IMPROVEMENT PROGRAM $3,299.08407 TREE REPLACEMENT FUND $4,882.00499 2017 STREET PROJECTS $2,464.00601 WATER FUND $19,418.64602 SEWER FUND $116,969.67651 STORM WATER MGMT FUND $552.74671 RECYCLING FUND $9,735.43673 CABLE $695.00801 LANDUSE AGENCY $4,555.00

$336,398.01

_____________________________________________________________________________


CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Accepting a donation of trees and plants from Superior Outdoor Expressions

Prepared By: Gary Peters, Public Works Superintendent

Meeting Date: October 21, 2019

Issue:

Superior Outdoor Expressions, a retail garden center located at 4100 Steiner St in St. Bonifacius, contacted Minnetrista Public Works and asked if they could donate some trees and shrubs before they overwinter their inventory. These trees and shrubs would be planted in a City park in Minnetrista. A total of 11 trees and shrubs where donated. They are as follows:

1 – Whitespire Birch tree 2 – Northern Red Oak trees 2 – Crimson Sentry Maple trees 4 – Kentucky Coffee trees 1 – Korean Maple tree 1 – Autumn Brilliance Serviceberry tree 1 – Medora Juniper tree 3 – Hydrangea shrubs

On October 7, 2019 the Public Works Department accepted the donation, and planted the trees and shrubs in North Lisle Park on October 8 & 9. This park was chosen based on a request of one of the Superior Outdoor owners who lives near the area, and the park was in need of additional trees and shrubs.

Recommended City Council Action: Motion to approve Resolution No. 136-19 accepting the donation of trees and shrubs from Superior Outdoor Expressions.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

Item 4d


CITY OF MINNETRISTA

RESOLUTION ACCEPTING A DONATION OF TREES AND SHRUBS FROM

SUPERIOR OUTDOOR EXPRESSIONS IN ST. BONIFACIUS

WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and

WHEREAS, Superior Outdoor Expressions, a retail garden center located at 4100 Steiner St. in St. Bonifacius have donated trees for planting in a City park; and

WHEREAS, the City wishes to accept the tree donation and express its gratitude to Superior Outdoor Expressions, for their generosity and commitment to park beautification.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota as follows:

1. The City hereby accepts the tree donation by this resolution and in satisfaction of the requirements of Minnesota Statutes, section 465.03;

This resolution was adopted by the City Council of the City of Minnetrista on the 21st day of October, 2019 by a vote of _______ ayes and ________ nays.

____________________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Approve Fees for Additional Construction Administration and Inspection Services by Foth Infrastructure & Environment for the Lotus Drive Improvements as part of the Woodland Cove 3rd Addition, CP 04-18

Prepared By: Alyson Fauske, PE, City Engineer


Issue: Approve additional construction administration and inspection services for the Lotus Drive improvements in conjunction with the Woodland Cove 3rd Addition.

Background/Discussion:

The City previously approved the Woodland Cove 3rd Addition Development and by the development master agreement, the developer is required to construct the improvements to Lotus Drive with this 3rd addition. The improvements to Lotus Drive generally consist of reconstruction of the road, extension of the watermain from the development to CSAH 44, and construction of the Metropolitan Council Environmental Services (MCES) interceptor sewer from the development to the east side of CSAH 44.

Foth Infrastructure & Environment, LLC was contracted for construction administration and inspection services associated with the project. The project has been delayed and additional hours are necessary for Foth to provide these services to project completion. The estimated hours are for services through November, 2019.

A breakdown of Foth’s additional fee is attached. Per the development contract for Woodland Cove Mattamy will reimburse the City for these costs.

Conclusion: Staff recommends approval of Foth Infrastructure & Environment, LLC fees for additional construction administration and inspection services for the Lotus Drive improvements in conjunction with the Woodland Cove 3rd Addition.

Fiscal Impact:

The proposed project will be funded by the developer for Woodland Cove 3rd Addition (Mattamy Minneapolis LLC). All construction and indirect costs attributed to the “City” by agreement is to be reimbursed to the city by Mattamy Minneapolis.

Item 4e

Mission Statement:


Recommended City Council Action: Staff recommends approval of Resolution No. 137-19 approving additional fees for Foth Infrastructure & Environment, LLC construction administration and inspection services for the Lotus Drive improvements in conjunction with the Woodland Cove 3rd Addition, CP 04-18

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No

O:\City Council\Council 2019\Packets\2019.10.21\Word\Foth\2. RESLTN-Approve Foth addl services (REVISED 10-17-19).doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING FEES FOR ADDITIONAL CONSTRUCTION ADMINISTRATION AND INSPECTION SERVICES BY FOTH INFRASTRUCTURE &

ENVIRONMENT, LLC FOR THE LOTUS DRIVE IMPROVEMENTS AS PART OF THE WOODLAND COVE 3RD ADDITION

CP 04-18

WHEREAS, the City of Minnetrista (“City”) entered into a Construction Cooperation Agreement with the Metropolitan Council on April 16, 2018 for the construction of Lotus Drive and St. Bonifacius L24 Force Main Improvements (“Lotus Drive Improvements”); and

WHEREAS, the City entered into a Subdivision Agreement for Woodland Cove 3rd Addition with Mattamy Minneapolis, LLC (“Developer”) on November 6, 2017 (“Subdivision Agreement”); and

WHEREAS, per the Subdivision Agreement, the Developer is required to reimburse the indirect costs associated with the Lotus Drive improvements; and

WHEREAS, additional construction administration and inspection services are necessary to complete the Lotus Drive Improvements due to project delays;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNETRISTA, MINNESOTA:

1. Additional Construction Administration and Inspection Services by Foth Infrastructure &Environment, LLC in an amount not to exceed $21,349.00 is approved.

This resolution was adopted by the City Council of the City of Minnetrista on the 21st day of October, 2019, by a vote of Ayes and ____ Nays.

ATTEST: Lisa Whalen, Mayor

Kris Linquist, City Clerk

(seal)

pw:\\PW-APS1.foth.com:PW_IE\Documents\Clients\Minnetrista, MN\Lotus Drive Inspection\Administrative\Contract\P-Lotus Additional Services 8-14-2019.doc

Eagle Point II 8550 Hudson Blvd. North, Suite 105 Lake Elmo, MN 55042 (651) 288-8550 Fax: (651) 288-8551www.foth.com

October 16, 2019

SENT VIA EMAIL

Mr. Paul Hornby City of Minnetrista Engineer 477 Temperance Street St. Paul, MN 55101

[email protected]

RE: Proposal for Additional Construction Administration and Inspection Services St. Bonifacius L24 Forcemain Improvements - Phase 1, MCES Project 808210 Lotus Drive Reconstruction Minnetrista Project 04-18

Dear Paul:

The Lotus Drive Reconstruction project construction schedule has been delayed due to various issues; including coordination with the Metropolitan Council Environmental Services (MCES) Mound Forcemain project and contractor schedule revisions. It has been determined that there is no desire to extend the contract final completion date, however the delays have extended the project duration 6 months beyond the May construction completion date anticipated in our proposal dated September 24, 2018. Additional hours will be required for Foth Infrastructure & Environment, LLC (Foth) to provide construction administration and inspection services.

Additional funds to complete the remaining construction phase services are required to complete the project. A spread sheet detailing the cost estimate for this work is attached for your review. We estimate a total cost of $21,349 for construction administration and inspection services to complete our portion of the joint MCES St. Bonifacius Forcemain and Minnetrista Lotus Drive project. This cost estimate can be considered a Not-to-Exceed cost.

If you have questions regarding our proposal, please call me at 651-288-8604.

Sincerely,

Foth Infrastructure & Environment, LLC

Bill Johnson, P.E. Karen Erickson, P.E. Senior Technology Manager Resource Center Manager

CC: Jacob Lepisto

Attachment: Cost Estimate

Project Name: St. Bonifacius L24 Forcemain Improvements - Phase 1

MCES Project 808210

Lotus Drive Reconstruction

Minnetrista Project 04-18

COST ESTIMATE OF EXTENDED CONSTRUCTION SERVICES

October 16, 2019

Project Inspector Jacob Lepisto

Project Manager Bill Johnson

Project Accountant Roni Oman

CAD Technician Paul Weidler Total Hours

Labor Costs Expenses Total Costs

$118 $186 $75 $127

June 2019 20 20 2,360$ 2,360$ July 2019 35 35 4,130$ 4,130$ August 2019 40 40 4,720$ 4,720$ September 2019 15 15 1,770$ 1,770$ October 2019 20 20 2,360$ 2,360$ November 2019 20 20 2,360$ 2,360$

Project Management 15 10 25 3,540$ 3,540$

10 Days x 20 Miles x $0.545 109$ 109$ TOTALS 150 15 10 0 175 $21,240 $109 $21,349

Classification: Staff Name

Hourly Labor Rate:

Expenses

Project Administration

Inspection & Construction Coordination

pw:\\PW-APS1.foth.com:PW_IE\Documents\Clients\Minnetrista, MN\Lotus Drive Inspection\Administrative\Contract\Additional Services 2019-8\Cost Estimate of Extended Construction Services - 2019_0807.xls

_____________________________________________________________________________ Mission Statement:


CITY OF MINNETRISTA

REQUEST FOR CITY COUNCIL ACTION

Subject:

Prepared By: Through:

Meeting Date:

Approve the Final Plat for Casaus Addition

Nickolas Olson, City Planner

David Abel, Community Development Director

October 21, 2019

Overview: Susan Casaus (the “Applicant”) has submitted a Final Plat application for a 2 lot subdivision at 7155 County Road 26 (the “Property”) known as Casaus Addition. The proposed plat also includes 36 Address Unassigned; A Agriculture Zoning District; PID# 03-117-24-33-0008.

Background: The platting process for the Property started back in 2017 when the Applicant purchased additional acreage from the neighbor to the south to have enough land, 20 acres, to split the Property into two 10 acre parcels. The Applicant received Preliminary Plat approval earlier this year and now has submitted for Final Plat approval, consistent with the previous approval. A shared driveway will be required given the limited access onto County Road 26, but a lot combination agreement is no longer required so long as Hennepin County issues one property identification number (PID) for each parcel. A conversation informing Hennepin County about this has occurred with City Staff.

Final Plat: Staff has reviewed the final plat application for conformity with the zoning regulations of the city and with the conditions and requirements of the preliminary plat approval. The final plat is consistent with the preliminary plat approval. The city council should approve or disapprove the final plat application by resolution which will set forth, in detail, any conditions to which the approval is subject to or findings of fact for disapproval.

Recommended City Council Action: Motion to Adopt Res. No. 138-19 Approving the Final Plat known as Casaus Addition with Conditions.

Attachments: 1. Location Map2. Casaus Addition Final Plat3. Res. No. 138-19 Approving the Final Plat known as Casaus Addition

with Conditions.

Item 4f

7155 County Road 26

October 17, 2019 Map Powered by DataLink from WSB & Associates

1 inch = 752 feet

1


CITY OF MINNETRISTA

RESOLUTION GRANTING FINAL APPROVAL OF THE PLAT OF CASAUS ADDITION

WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation, organized and existing under the laws of Minnesota; and

WHEREAS, the City has adopted a zoning ordinance and subdivision regulations, codified in chapter 5 of the city code, in order to promote the orderly, economic and safe development and utilization of land; and

WHEREAS, Susan Casaus (the “Applicant”) is the fee owner of the land being platted as Casaus Addition which is generally known as 7155 County Road 26 and legally described in Exhibit A attached hereto (the “Property”); and

WHEREAS, on September 3, 2019, the City adopted Resolution No. 53-19 granting preliminary approval of the plat of Casaus Addition; and

WHEREAS, the Applicant has now requested final approval of the plat of Casaus Addition and has submitted the necessary documents related to the final plat; and

WHEREAS, the City has reviewed the Applicant’s submission and reviewed it with other elements for their compliance with the terms and conditions of preliminary plat approval and its consistency with all City ordinances and requirements; and

WHEREAS, the final plat of Casaus Addition will create 2 lots.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Minnetrista, Minnesota that the City makes the following findings of fact regarding the final plat of Casaus Addition:

1. The final plat is consistent with the City’s comprehensive plan and, as conditionedherein, its zoning ordinance, its subdivision regulations and its other official controls.

2. The final plat is consistent with the terms and conditions of preliminary plat approval,including the time for submission of the final plat following preliminary plat approval.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that final approval is granted to the plat of Casaus Addition, subject to the following terms and conditions:

1. The Applicant shall execute a shared driveway agreement, in a form acceptable to thecity attorney, and record said document with the Hennepin County Recorder’s Officewithin 180 days of the date of the plat of Casaus Addition is executed by the City;

2. The Applicant shall comply with all comments and recommendations outlined by the cityengineer in the memorandum dated August 12, 2019 prepared by WSB;

2

3. The Applicant shall comply with all comments and recommendations outlined by the city attorney in the plat opinion dated October 17, 2019 prepared by Kennedy & Graven, including the consent on any lenders of any mortgages against the Property;

4. The Applicant shall comply with all comments and recommendations outlined by Hennepin County on the memorandum dated August 16, 2019;

5. The Applicant shall pay the City a park dedication fee of $12,500 based upon the fair market value, which represents 5% of the appraised value of the new lot per the appraisal submitted by the Applicant, of the equivalent land that would be dedicated in lieu of a land contribution at the time of final plat approval;

6. The Applicant shall pay the City a fee of $128 as a contribution towards a siren to serve the area;

7. The Applicant shall obtain all proper permits from the Minnehaha Creek Watershed District, Minnesota Department of Natural Resources, Minnesota Pollution Control Agency, the United States Army Corps of Engineers and all other required permits from agencies having jurisdiction over Casaus Addition;

8. Three copies of the final plat, mylars, a certified copy of the final plat, and an electronic digital copy of the final plat must be presented to the City;

9. The final plat shall be recorded within 180 days of the date of the plat of Casaus Addition is executed by the City; and

10. The Applicant shall pay to the City a fee in an amount sufficient to reimburse the City for all costs of reviewing the submissions for platting the Property and the negotiation and preparation of all related agreements and documents.

This resolution was adopted by the City Council of the City of Minnetrista on the 21st day of October, 2019 by a vote of _____ ayes and ______ nays.

Lisa Whalen, Mayor

ATTEST:

Kris Linquist, City Clerk (SEAL)

A-1

EXHIBIT A

Legal Description of land being platted as Casaus Addition:

That part of the Northwest Quarter of the Southwest Quarter of Section 3, Township 117 North, Range 24 West of the 5th Principal Meridian, lying south of the north 675 feet thereof and west of the east 250 feet thereof; except that part lying northwesterly of the centerline of Hennepin County Road No. 26. Also, that part of the north 675 feet of the Northwest Quarter of the Southwest Quarter of Section 3, Township 117, Range 24 and lying southeasterly of the centerline of Hennepin County Road No. 26 and southwesterly of the following described line:

Commencing at the intersection of the south line of said north 675 feet with the east line of said Northwest Quarter of the Southwest Quarter; thence West along said south line of the north 675 feet a distance of 508.6 feet to the point of beginning of the line to be described; thence deflecting right 63 degrees to the centerline of Hennepin County Road No. 26 and there terminating, according to the U.S. Government Survey thereof; Hennepin County, Minnesota.

(Abstract)

And

The North 242.00 feet of the East 450.00 feet of the Southwest Quarter of the Southwest Quarter of Section 3, Township 117, Range 24. (Torrens)

_____________________________________________________________________________


617542v1MN415-1

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject: Resolution to Approve an Increase to Non-Reimbursable Legal Rates for Kennedy & Grave beginning January 1, 2020

Prepared By: Michael Barone, City Administrator


Issue

Attached with this Memorandum is a letter from City Attorney Ron Batty of Kennedy & Graven requesting a small increase in the non-reimbursable rates for work performed by the city attorney.

Background

With a $5/hour increase, the attorney non-reimbursable rates would go from $170/hour to $175/hour. No other rates would increase.

Mr. Batty estimates that overall compensation to Kennedy & Graven would increase about $1,785 per year based on the average of billable hours in 2018 and projected for 2019. This represents an increase of less than 2% of all non-reimbursable fees paid by the City for our civil legal services. As mentioned by Mr. Batty in his letter, Kennedy & Graven hasn’t raised its rates to the City of Minnetrista for the last two years.

Conclusion

This is a very modest increase in rates for our civil legal services. Mr. Batty and the other professionals at Kennedy & Graven have been excellent to work with over the years, and I fully support and recommend the approval of this increase to the City Council.

Recommended City Council Action: Adopt Resolution No. 139-19 Approve an increase of $5/hour for non-reimbursable legal fees for city attorney services with Kennedy & Graven, effective January 1, 2020.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 4g

617563v1MN415-1


CITY OF MINNETRISTA

APPROVING AN INCREASE TO NON-REIMBURSABLE LEGAL RATES FOR

KENNEDY & GRAVEN BEGINNING JANUARY 1, 2020

WHEREAS, the City of Minnetrista has utilized Kennedy & Graven for our professional civil attorney services since 2003, with Ron Batty serving as our city attorney for all of those years and doing an exemplary job during this time; and

WHEREAS, Kennedy & Graven has requested a small increase in the non-reimbursable rates for work performed by the city attorney of $5/hour, with an overall estimated increase of $1,785 for an average year.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY

OF MINNETRISTA, that the City of Minnetrista wishes to approve this increase in non-reimbursable rates as stated, also noting that Kennedy & Graven’s last increase in its rates was two years ago.

This resolution was adopted by the city council of the city of Minnetrista on the 21st day of October, 2019, by a vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor ATTEST:


(SEAL)

_____________________________________________________________________________


CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject: A Resolution Awarding the Sale of General Obligation Improvement Refunding Bonds, Series 2019A, in the Original Aggregate Principal Amount of $1,430,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; Providing For Their Payment and Providing for the Redemption of Bonds Refunding Thereby

Prepared By: Brian Grimm, Finance Director


Item: Attached is the resolution and agreement regarding the refinancing/refunding of the 2010A Bonds that were originally issued for the Roundabout project. With interest rates being low, staff and our financial advisor Ehlers recommended looking at a potential refunding. Todd Hagen from Ehlers will be here to review with the Council the final bond sale results received and to answer any questions on the final results and updated resolution. A copy of the final credit report by Standard and Poor’s will also be handed out Monday evening.

Recommended City Council Action: Approve Resolution No. 140-19 A Resolution Awarding the Sale of General Obligation Improvement Refunding Bonds, Series 2019A, in the Original Aggregate Principal Amount of $1,430,000; Fixing Their Form and Specifications; Directing Their Execution and Delivery; Providing for Their Payment and Providing for the Redemption of Bonds Refunding Thereby

Does Recommended Action meet City Mission Statement? x Yes No Does Recommended Action meet City Goals/Priorities? x Yes No Explain: This agenda item is for bonding for refunding the 2010 A Bonds and replacing them with the 2019 A series for a better interest rate.

Item 6a

Extract of Minutes of Meeting of the City Council of the City of

Minnetrista, Hennepin County, Minnesota

Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of

Minnetrista, Minnesota, was duly held in the City Hall in said City on Monday, October 21, 2019,

commencing at 7:00 P.M.

The following members were present:

and the following were absent:

* * * * * * * * *

The Mayor announced that the next order of business was consideration of the proposals which had

been received for the purchase of the City’s General Obligation Improvement Refunding Bonds,

Series 2019A, to be issued in the original aggregate principal amount of $1,430,000.

The City Administrator presented a tabulation of the proposals that had been received in the manner

specified in the Terms of Proposal for the Bonds. The proposals were as set forth in EXHIBIT A attached.

After due consideration of the proposals, Member ________________ then introduced the

following resolution and moved its adoption:

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A RESOLUTION AWARDING THE SALE OF GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 2019A, IN THE ORIGINAL AGGREGATE PRINCIPAL AMOUNT OF $1,430,000; FIXING THEIR FORM AND SPECIFICATIONS; DIRECTING THEIR EXECUTION AND DELIVERY; PROVIDING FOR THEIR PAYMENT; AND PROVIDING FOR THE REDEMPTION OF BONDS REFUNDED THEREBY

BE IT RESOLVED By the City Council of the City of Minnetrista, Hennepin County, Minnesota (the “City”) as follows:

Section 1. Sale of Bonds.

1.01. Authority.

(a) Pursuant to Minnesota Statutes, Chapters 429 and 475, as amended (together, the“Act”), the City issued its General Obligation Improvement Bonds, Series 2010A (the “Refunded Bonds”), dated September 16, 2010, in the original aggregate principal amount of $3,270,000, currently outstanding in the principal amount of $1,360,000, and subject to optional redemption on or after February 1, 2019. The proceeds of the Refunded Bonds financed assessable public improvements in the City designated as the Game Farm Road Improvement Project and South Bay Drive Improvement Project in the City (collectively, the “Improvements”).

(b) The City is authorized by Section 475.67, subdivision 3 of the Act to issue and sellits general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service costs to the City or for the extension or adjustment of maturities in relation to the resources available for their payment.

(c) It is necessary and desirable for the reduction of debt service costs to the City thatthe City issue its General Obligation Improvement Refunding Bonds, Series 2019A (the “Bonds”), in the original aggregate principal amount of $1,430,000, pursuant to the Act, specifically Section 475.67, subdivision 3, to refund the outstanding principal amount of the Refunded Bonds on November 26, 2019 (the “Redemption Date”).

(d) The City is authorized by Section 475.60, subdivision 2(9) of the Act to negotiatethe sale of the Bonds, it being determined that the City has retained an independent municipal advisor in connection with such sale. The actions of the City staff and municipal advisor in negotiating the sale of the Bonds are ratified and confirmed in all aspects.

1.02. Award to the Purchaser and Interest Rates. The proposal of _________________ (the “Purchaser”) to purchase the Bonds is hereby found and determined to be a reasonable offer and is hereby accepted, the proposal being to purchase the Bonds at a price of $__________ (par amount of $1,430,000, [plus an original issue premium of $_____,] [less an original issue discount of $_____,] less underwriter’s discount of $__________), plus accrued interest, if any, to date of delivery for Bonds bearing interest as follows:

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Year Interest Rate Year Interest Rate

2020 % 2026 % 2021 2027 2022 2028 2023 2029 2024 2030 2025 2031

True interest cost: ___________%

1.03. Purchase Contract. The sum of $________, being the amount proposed by the Purchaser in excess of $1,412,840 shall be credited to the Debt Service Fund hereinafter created or deposited in the Redemption Fund hereinafter created, as determined by the Finance Director of the City in consultation with the City’s municipal advisor. The Finance Director is directed to retain the good faith check of the Purchaser, pending completion of the sale of the Bonds, and to return the good faith checks of the unsuccessful proposers. The Mayor and City Administrator are directed to execute a contract with the Purchaser on behalf of the City.

1.04. Terms and Principal Amounts of the Bonds. The City will forthwith issue and sell the Bonds pursuant to the Act, specifically Section 475.67, subdivision 3, in the total principal amount of $1,430,000, originally dated November 6, 2019, in the denomination of $5,000 each or any integral multiple thereof, numbered No. R-1, upward, bearing interest as above set forth, and maturing serially on February 1 in the years and amounts as follows:

Year Amount Year Amount

2020 $ 2026 $ 2021 2027 2022 2028 2023 2029 2024 2030 2025 2031

1.05. Optional Redemption. The City may elect on February 1, 2029, or any date thereafter, to prepay the Bonds maturing on February 1, 2030 and thereafter. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC (as defined in Section 8 hereof) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.

[1.06. Mandatory Redemption; Term Bonds. TO BE COMPLETED IF TERM BONDS ARE REQUESTED BY PURCHASER: The Bonds maturing on February 1, 20___ and February 1, 20___ shall hereinafter be referred to collectively as the “Term Bonds.” The principal amount of the Term Bonds subject to mandatory sinking fund redemption on any date may be reduced through earlier optional redemptions, with any partial redemptions of the Term Bonds credited against future mandatory sinking fund redemptions of such Term Bonds in such order as the City shall determine. The Term Bonds are subject to mandatory sinking fund redemption and shall be redeemed in part at par plus accrued interest on February 1 of the following years and in the principal amounts as follows:]

614798v2MN415-295 4

Sinking Fund Installment Date Principal Amount

February 1, 20___ Bond

____________________ * Maturity

February 1, 20___ Bond

____________________ * Maturity

Section 2. Registration and Payment.

2.01. Registered Form. The Bonds will be issued only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, is payable by check or draft issued by the Registrar described herein.

2.02. Dates; Interest Payment Dates. Each Bond will be dated as of the last interest payment date preceding the date of authentication to which interest on the Bond has been paid or made available for payment, unless (i) the date of authentication is an interest payment date to which interest has been paid or made available for payment, in which case the Bond will be dated as of the date of authentication, or (ii) the date of authentication is prior to the first interest payment date, in which case the Bond will be dated as of the date of original issue. The interest on the Bonds is payable on February 1 and August 1 of each year, commencing February 1, 2020, to the registered owners of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day.

2.03. Registration. The City will appoint a bond registrar, transfer agent, authenticating agent and paying agent (the “Registrar”). The effect of registration and the rights and duties of the City and the Registrar with respect thereto are as follows:

(a) Register. The Registrar must keep at its principal corporate trust office a bond registerin which the Registrar provides for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged.

(b) Transfer of Bonds. Upon surrender for transfer of a Bond duly endorsed by theregistered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar will authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until that interest payment date.

(c) Exchange of Bonds. When Bonds are surrendered by the registered owner forexchange the Registrar will authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity as requested by the registered owner or the owner’s attorney in writing.

614798v2MN415-295 5

(d) Cancellation. Bonds surrendered upon transfer or exchange will be promptlycancelled by the Registrar and thereafter disposed of as directed by the City.

(e) Improper or Unauthorized Transfer. When a Bond is presented to the Registrar fortransfer, the Registrar may refuse to transfer the Bond until the Registrar is satisfied that the endorsement on the Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar will incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized.

(f) Persons Deemed Owners. The City and the Registrar may treat the person in whosename a Bond is registered in the bond register as the absolute owner of the Bond, whether the Bond is overdue or not, for the purpose of receiving payment of, or on account of, the principal of and interest on the Bond and for all other purposes, and payments so made to a registered owner or upon the owner’s order will be valid and effectual to satisfy and discharge the liability upon the Bond to the extent of the sum or sums so paid.

(g) Taxes, Fees and Charges. The Registrar may impose a charge upon the owner thereoffor a transfer or exchange of Bonds sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to the transfer or exchange.

(h) Mutilated, Lost, Stolen or Destroyed Bonds. If a Bond becomes mutilated or isdestroyed, stolen or lost, the Registrar will deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of the mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar an appropriate bond or indemnity in form, substance and amount satisfactory to it and as provided by law, in which both the City and the Registrar must be named as obligees. Bonds so surrendered to the Registrar will be cancelled by the Registrar and evidence of such cancellation must be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it is not necessary to issue a new Bond prior to payment.

(i) Redemption. In the event any of the Bonds are called for redemption, notice thereofidentifying the Bonds to be redeemed will be given by the Registrar by mailing a copy of the redemption notice by first class mail (postage prepaid) to the registered owner of each Bond to be redeemed at the address shown on the registration books kept by the Registrar and by publishing the notice if required by law. Failure to give notice by publication or by mail to any registered owner, or any defect therein, will not affect the validity of the proceedings for the redemption of Bonds. Bonds so called for redemption will cease to bear interest after the specified redemption date, provided that the funds for the redemption are on deposit with the place of payment at that time.

2.04. Appointment of Initial Registrar. The City appoints Bond Trust Services Corporation, Roseville, Minnesota, as the initial Registrar. The Mayor and the City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, the resulting corporation is authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days’ notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar must deliver all cash and Bonds in its possession to the successor Registrar and must deliver the bond register to the successor Registrar. On or before each principal or interest due date,

614798v2MN415-295 6

without further order of the City Council, the Finance Director must transmit to the Registrar moneys sufficient for the payment of all principal and interest then due.

2.05. Execution, Authentication and Delivery. The Bonds will be prepared under the direction of the Finance Director and executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that those signatures may be printed, engraved or lithographed facsimiles of the originals. If an officer whose signature or a facsimile of whose signature appears on the Bonds ceases to be such officer before the delivery of a Bond, that signature or facsimile will nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery. Notwithstanding such execution, a Bond will not be valid or obligatory for any purpose or entitled to any security or benefit under this resolution unless and until a certificate of authentication on the Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on a Bond is conclusive evidence that it has been authenticated and delivered under this resolution. When the Bonds have been so prepared, executed and authenticated, the City Administrator will deliver the same to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser is not obligated to see to the application of the purchase price.

Section 3. Form of Bond.

3.01. Execution of the Bonds. The Bonds will be printed or typewritten in substantially the form set forth in EXHIBIT B.

3.02. Approving Legal Opinion. The City Administrator is authorized and directed to obtain a copy of the proposed approving legal opinion of Kennedy & Graven, Chartered, Minneapolis, Minnesota, and cause the opinion to be printed on or accompany each Bond.

Section 4. Payment; Security; Pledges and Covenants.

4.01. Debt Service Fund. The Bonds will be payable from the General Obligation Improvement Refunding Bonds, Series 2019A Debt Service Fund (the “Debt Service Fund”) hereby created. The Debt Service Fund shall be administered and maintained by the Finance Director as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. There is hereby credited and appropriated to the Debt Service Fund the following: (i) following the Redemption Date, the proceeds of special assessments levied (the “Assessments”) for the Improvements refinanced with the proceeds of the Bonds; (ii) the proceeds of ad valorem taxes (the “Taxes”) hereinafter levied; and (iii) amounts over the minimum purchase price paid by the Purchaser, to the extent designated for deposit in the Debt Service Fund in accordance with Section 1.03 hereof.

4.02. Redemption Fund. All proceeds of the Bonds, less the appropriations made in Section 4.01 hereof and the costs of issuance of the Bonds, will be deposited in a separate fund (the “Redemption Fund”) to be used solely to redeem and prepay the Refunded Bonds on the Redemption Date. Any balance remaining in the Redemption Fund after the redemption of the Refunded Bonds on the Redemption Date shall be deposited in the Debt Service Fund herein created for the Bonds.

4.03. Prior Debt Service Fund. The debt service fund heretofore established for the Refunded Bonds pursuant to the resolution providing for the issuance and sale of the Refunded Bonds (the “Prior Resolution”) shall be closed following the redemption of the Refunded Bonds, and all monies therein shall be transferred to the Debt Service Fund herein created.

614798v2MN415-295 7

4.04. Pledges in Prior Resolutions. The pledges and covenants of the City made by the Prior Resolution relating to the Improvements and the Assessments levied for the Improvements are restated and confirmed in all respects. The provisions of the Prior Resolution are hereby supplemented to the extent necessary to give full effect to the provisions hereof.

4.05. Pledge of Taxes. For the purpose of paying a portion of the principal of and interest on the Bonds, there is levied a direct annual irrepealable ad valorem tax upon all of the taxable property in the City, to be spread upon the tax rolls and collected with and as part of other general taxes of the City. The Taxes will be credited to the Debt Service Fund and will be in the years and amounts as shown in EXHIBIT C attached hereto.

4.06. General Obligation Pledge. For the prompt and full payment of the principal of and interest on the Bonds, as the same respectively become due, the full faith, credit and taxing powers of the City will be and are hereby irrevocably pledged. If the balance in the Debt Service Fund is ever insufficient to pay all principal and interest then due on the Bonds and any other bonds payable therefrom, the deficiency will be promptly paid out of monies in the general fund of the City which are available for such purpose, and such general fund may be reimbursed with or without interest from the Debt Service Fund when a sufficient balance is available therein.

4.07. Certification to Taxpayer Services Division Manager as to Debt Service Fund Amount. It is hereby determined that the estimated collections of Assessments will produce at least five percent (5%) in excess of the amount needed to meet when due the principal and interest payments on the Bonds. The tax levy herein provided is irrepealable until all of the Bonds are paid, provided that at the time the City makes its annual tax levies the Finance Director may certify to the Taxpayer Services Division Manager of Hennepin County, Minnesota (the “Taxpayer Services Division Manager”), the amount available in the Debt Service Fund to pay principal and interest due during the ensuing year, and the Taxpayer Services Division Manager will thereupon reduce the levy collectible during such year by the amount so certified.

4.08. Cancellation of Prior Levy after Redemption Date. Following the payment in full of all outstanding principal of and interest on the Refunded Bonds on the Redemption Date, the Finance Director is hereby directed to certify such fact to and request the Taxpayer Services Division Manager to cancel any and all tax levies made for the Refunded Bonds.

4.09. Registration of Resolution. The City Administrator is authorized and directed to file a certified copy of this resolution with the Taxpayer Services Division Manager and to obtain the certificate required by Section 475.63 of the Act.

Section 5. Refunding of Refunded Bonds; Findings; Redemption of Refunded Bonds.

5.01. Purpose of Refunding. The Refunded Bonds will be called for redemption on the Redemption Date in the principal amount of $1,360,000. It is hereby found and determined that based upon information presently available from the City’s municipal advisor, the issuance of the Bonds, a portion of which will be used to redeem and prepay the Refunded Bonds, is consistent with covenants made with the holders of the Refunded Bonds and is necessary and desirable for the reduction of debt service costs to the City.

5.02. Application of Proceeds of Bonds. It is hereby found and determined that the proceeds of the Bonds deposited in the Redemption Fund will be sufficient to prepay all of the principal of, interest on and redemption premium (if any) on the Refunded Bonds.

614798v2MN415-295 8

5.03. Redemption; Date of Redemption; Notice of Call for Redemption. The Refunded Bonds maturing after the Redemption Date will be redeemed and prepaid on the Redemption Date. The Refunded Bonds will be redeemed and prepaid in accordance with their terms and in accordance with the terms and conditions set forth in the form of Notice of Call for Redemption attached hereto as EXHIBIT D, which terms and conditions are hereby approved and incorporated herein by reference. The registrar for the Refunded Bonds is authorized and directed to send a copy of the Notice of Call for Redemption to each registered holder of the Refunded Bonds at least thirty (30) days prior to the Redemption Date.

Section 6. Authentication of Transcript.

6.01. City Proceedings and Records. The officers of the City are authorized and directed to prepare and furnish to the Purchaser and to the attorneys approving the Bonds certified copies of proceedings and records of the City relating to the Bonds and to the financial condition and affairs of the City, and such other certificates, affidavits and transcripts as may be required to show the facts within their knowledge or as shown by the books and records in their custody and under their control, relating to the validity and marketability of the Bonds, and such instruments, including any heretofore furnished, will be deemed representations of the City as to the facts stated therein.

6.02. Certification as to the Final Official Statement. The Mayor, the City Administrator, and the Finance Director are authorized and directed to certify that they have examined the Final Official Statement prepared and circulated in connection with the issuance and sale of the Bonds and that to the best of their knowledge and belief the Final Official Statement is a complete and accurate representation of the facts and representations made therein as of the date of the Final Official Statement.

6.03. Other Certificates. The Mayor, the City Administrator, and the Finance Director are hereby authorized and directed to furnish to the Purchaser at the closing such certificates as are required as a condition of sale. Unless litigation shall have been commenced and be pending questioning the Bonds or the organization of the City or incumbency of its officers, at the closing the Mayor, the City Administrator, and the Finance Director shall also execute and deliver to the Purchaser a suitable certificate as to absence of material litigation, and the Finance Director shall also execute and deliver a certificate as to payment for and delivery of the Bonds.

6.04. Payment of Costs of Issuance. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to KleinBank, Chaska, Minnesota, on the closing date for further distribution as directed by the City’s municipal advisor, Ehlers and Associates, Inc.

Section 7. Tax Covenant.

7.01. Tax-Exempt Bonds. The City covenants and agrees with the holders from time to time of the Bonds that it will not take or permit to be taken by any of its officers, employees or agents any action which would cause the interest on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the “Code”), and the Treasury Regulations promulgated thereunder, in effect at the time of such actions, and that it will take or cause its officers, employees or agents to take, all affirmative action within its power that may be necessary to ensure that such interest will not become subject to taxation under the Code and applicable Treasury Regulations, as presently existing or as hereafter amended and made applicable to the Bonds.

7.02. Rebate.

(a) The City will comply with requirements necessary under the Code to establish and maintainthe exclusion from gross income of the interest on the Bonds under Section 103 of the Code, including without

614798v2MN415-295 9

limitation requirements relating to temporary periods for investments, limitations on amounts invested at a yield greater than the yield on the Bonds, and the rebate of excess investment earnings to the United States.

(b) For purposes of qualifying for the small issuer exception to the federal arbitrage rebaterequirements, the City finds, determines and declares that:

(i) the Refunded Bonds were issued as part of an issue which was treated as meetingthe rebate requirements by reason of the exception for governmental units issuing $5,000,000 or less of bonds;

(ii) the average maturity of the Bonds does not exceed the remaining average maturityof the Refunded Bonds; and

(iii) no maturity of the Bonds has a maturity date which is later than the date which isthirty (30) years after the date the Refunded Bonds were issued.

7.03. Not Private Activity Bonds. The City further covenants not to use the proceeds of the Bonds or to cause or permit them or any of them to be used, in such a manner as to cause the Bonds to be “private activity bonds” within the meaning of Sections 103 and 141 through 150 of the Code.

7.04. Qualified Tax-Exempt Obligations. In order to qualify the Bonds as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Code, the City makes the following factual statements and representations:

(a) the Bonds are not “private activity bonds” as defined in Section 141 of the Code;

(b) the City designates the Bonds as “qualified tax-exempt obligations” for purposes ofSection 265(b)(3) of the Code;

(c) the reasonably anticipated amount of tax-exempt obligations (other than privateactivity bonds that are not qualified 501(c)(3) bonds) which will be issued by the City (and all subordinate entities of the City) during calendar year 2019 will not exceed $10,000,000; and

(d) not more than $10,000,000 of obligations issued by the City during calendar year2019 have been designated for purposes of Section 265(b)(3) of the Code.

7.05. Procedural Requirements. The City will use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designations made by this section.

Section 8. Book-Entry System; Limited Obligation of City.

8.01. DTC. The Bonds will be initially issued in the form of a separate single typewritten or printed fully registered Bond for each of the maturities set forth in Section 1.04 hereof. Upon initial issuance, the ownership of each Bond will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee for The Depository Trust Company, New York, New York, and its successors and assigns (“DTC”). Except as provided in this section, all of the outstanding Bonds will be registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC.

8.02. Participants. With respect to Bonds registered in the registration books kept by the Registrar in the name of Cede & Co., as nominee of DTC, the City, the Registrar and the Paying Agent will have no responsibility or obligation to any broker dealers, banks and other financial institutions from time to time for

614798v2MN415-295 10

which DTC holds Bonds as securities depository (the “Participants”) or to any other person on behalf of which a Participant holds an interest in the Bonds, including but not limited to any responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant or any other person (other than a registered owner of Bonds, as shown by the registration books kept by the Registrar), of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any Participant or any other person, other than a registered owner of Bonds, of any amount with respect to principal of, premium, if any, or interest on the Bonds. The City, the Registrar and the Paying Agent may treat and consider the person in whose name each Bond is registered in the registration books kept by the Registrar as the holder and absolute owner of such Bond for the purpose of payment of principal, premium and interest with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes. The Paying Agent will pay all principal of, premium, if any, and interest on the Bonds only to or on the order of the respective registered owners, as shown in the registration books kept by the Registrar, and all such payments will be valid and effectual to fully satisfy and discharge the City’s obligations with respect to payment of principal of, premium, if any, or interest on the Bonds to the extent of the sum or sums so paid. No person other than a registered owner of Bonds, as shown in the registration books kept by the Registrar, will receive a certificated Bond evidencing the obligation of this resolution. Upon delivery by DTC to the City Administrator of a written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the words “Cede & Co.” will refer to such new nominee of DTC; and upon receipt of such a notice, the City Administrator will promptly deliver a copy of the same to the Registrar and Paying Agent.

8.03. Representation Letter. The City has heretofore executed and delivered to DTC a Blanket Issuer Letter of Representations (the “Representation Letter”) which will govern payment of principal of, premium, if any, and interest on the Bonds and notices with respect to the Bonds. Any Paying Agent or Registrar subsequently appointed by the City with respect to the Bonds will agree to take all action necessary for all representations of the City in the Representation Letter with respect to the Registrar and Paying Agent, respectively, to be complied with at all times.

8.04. Transfers Outside Book-Entry System. In the event the City, by resolution of the City Council, determines that it is in the best interests of the persons having beneficial interests in the Bonds that they be able to obtain Bond certificates, the City will notify DTC, whereupon DTC will notify the Participants, of the availability through DTC of Bond certificates. In such event the City will issue, transfer and exchange Bond certificates as requested by DTC and any other registered owners in accordance with the provisions of this resolution. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and discharging its responsibilities with respect thereto under applicable law. In such event, if no successor securities depository is appointed, the City will issue and the Registrar will authenticate Bond certificates in accordance with this resolution and the provisions hereof will apply to the transfer, exchange and method of payment thereof.

8.05. Payments to Cede & Co. Notwithstanding any other provision of this resolution to the contrary, so long as a Bond is registered in the name of Cede & Co., as nominee of DTC, payments with respect to principal of, premium, if any, and interest on the Bond and all notices with respect to the Bond will be made and given, respectively in the manner provided in DTC’s Operational Arrangements, as set forth in the Representation Letter.

Section 9. Continuing Disclosure.

9.01. Execution of Continuing Disclosure Certificate. “Continuing Disclosure Certificate” means that certain Continuing Disclosure Certificate executed by the Mayor and City Administrator and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof.

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9.02. City Compliance with Provisions of Continuing Disclosure Certificate. The City hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate. Notwithstanding any other provision of this resolution, failure of the City to comply with the Continuing Disclosure Certificate is not to be considered an event of default with respect to the Bonds; however, any Bondholder may take such actions as may be necessary and appropriate, including seeking mandate or specific performance by court order, to cause the City to comply with its obligations under this section.

Section 10. Defeasance. When all Bonds and all interest thereon have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds will cease, except that the pledge of the full faith and credit of the City for the prompt and full payment of the principal of and interest on the Bonds will remain in full force and effect. The City may discharge all Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full. If any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit.

(The remainder of this page is intentionally left blank.)

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The motion for the adoption of the foregoing resolution was duly seconded by Member _______________.

Adopted by the City Council of the City of Minnetrista, Minnesota this 21st day of October, 2019, by a

vote of _____ ayes and _____ nays.

Lisa Whalen, Mayor ATTEST:


614798v2MN415-295 A-1

EXHIBIT A

PROPOSALS

614798v2MN415-295 B-1

EXHIBIT B

FORM OF BOND

No. R-_____ UNITED STATES OF AMERICA $_________ STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF MINNETRISTA

GENERAL OBLIGATION IMPROVEMENT REFUNDING BOND SERIES 2019A

Rate Maturity Date of

Original Issue CUSIP

February 1, 20__ November 6, 2019

Registered Owner: Cede & Co.

The City of Minnetrista, Minnesota, a duly organized and existing municipal corporation in Hennepin County, Minnesota (the “City”), acknowledges itself to be indebted and for value received hereby promises to pay to the Registered Owner specified above or registered assigns, the principal sum of $__________ on the maturity date specified above, with interest thereon from the date hereof at the annual rate specified above (calculated on the basis of a 360 day year of twelve 30 day months), payable February 1 and August 1 in each year, commencing February 1, 2020, to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by Bond Trust Services Corporation, Roseville, Minnesota, as Bond Registrar, Paying Agent, Transfer Agent and Authenticating Agent, or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and credit and taxing powers of the City have been and are hereby irrevocably pledged.

The City may elect on February 1, 2029, or any date thereafter, to prepay the Bonds maturing February 1, 2030 and thereafter. Redemption may be in whole or in part and if in part, at the option of the City and in such manner as the City will determine. If less than all Bonds of a maturity are called for redemption, the City will notify The Depository Trust Company (“DTC”) of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant’s interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. Prepayments will be at a price of par plus accrued interest.

This Bond is one of an issue in the original aggregate principal amount of $1,430,000 all of like original issue date and tenor, except as to number, maturity date, redemption privilege, and interest rate, all issued pursuant to a resolution adopted by the City Council on October 21, 2019 (the “Resolution”), for the purpose of refunding certain outstanding general obligations of the City, pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Chapters 429 and 475, as amended, specifically Section 475.67, subdivision 3. The principal hereof and interest hereon are payable in part from special assessments and in part from ad valorem taxes, as set forth in the Resolution to which reference is made for a full statement of rights and powers thereby conferred. The full faith and

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credit of the City are irrevocably pledged for payment of this Bond and the City Council has obligated itself to levy additional ad valorem taxes on all taxable property in the City in the event of any deficiency in special assessments or ad valorem taxes pledged, which additional taxes may be levied without limitation as to rate or amount. The Bonds of this series are issued only as fully registered Bonds in denominations of $5,000 or any integral multiple thereof of single maturities.

The City Council has designated the issue of Bonds of which this Bond forms a part as “qualified tax-exempt obligations” within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the “Code”) relating to disallowance of interest expense for financial institutions and within the $10 million limit allowed by the Code for the calendar year of issue.

As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by the owner’s attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or the owner’s attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same original aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange.

The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar will be affected by any notice to the contrary.

IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required, and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness.

This Bond is not valid or obligatory for any purpose or entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon has been executed by the Bond Registrar by manual signature of one of its authorized representatives.

IN WITNESS WHEREOF, the City of Minnetrista, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the facsimile or manual signatures of the Mayor and City Administrator and has caused this Bond to be dated as of the date set forth below.

Dated: November 6, 2019


(Facsimile) (Facsimile) Mayor City Administrator

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CERTIFICATE OF AUTHENTICATION

This is one of the Bonds delivered pursuant to the Resolution mentioned within.

BOND TRUST SERVICES CORPORATION

By Authorized Representative

______________________________________

ABBREVIATIONS

The following abbreviations, when used in the inscription on the face of this Bond, will be construed as though they were written out in full according to applicable laws or regulations:

TEN COM -- as tenants in common UNIF GIFT MIN ACT _________ Custodian _________ (Cust) (Minor)

TEN ENT -- as tenants by entireties under Uniform Gifts or Transfers to Minors Act, State of _______________

JT TEN -- as joint tenants with right of survivorship and not as tenants in common

Additional abbreviations may also be used though not in the above list.

________________________________________

ASSIGNMENT

For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________ the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint _________________________ attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises.

Dated:

Notice: The assignor’s signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or any change whatever.

Signature Guaranteed:

NOTICE: Signature(s) must be guaranteed by a financial institution that is a member of the Securities Transfer Agent Medallion Program (“STAMP”), the Stock Exchange Medallion Program (“SEMP”), the New York Stock Exchange, Inc. Medallion Signatures Program (“MSP”) or other such “signature guarantee program” as

614798v2MN415-295 B-4

may be determined by the Registrar in addition to, or in substitution for, STEMP, SEMP or MSP, all in accordance with the Securities Exchange Act of 1934, as amended.

The Registrar will not effect transfer of this Bond unless the information concerning the assignee requested below is provided.

Name and Address:

(Include information for all joint owners if this Bond is held by joint account.)

Please insert social security or other identifying number of assignee

________________________________________

PROVISIONS AS TO REGISTRATION

The ownership of the principal of and interest on the within Bond has been registered on the books of the Registrar in the name of the person last noted below.

Date of Registration Registered Owner Signature of Officer of Registrar

Cede & Co. Federal ID #13-2555119

C-1614798v2MN415-295

EXHIBIT C

TAX LEVY SCHEDULE

Year* Amount

2019 $ 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029

______________________ * Year tax levy collected.

D-1614798v2MN415-295

EXHIBIT D

NOTICE OF CALL FOR REDEMPTION

$3,270,000 CITY OF MINNETRISTA, MINNESOTA

GENERAL OBLIGATION IMPROVEMENT BONDS SERIES 2010A

NOTICE IS HEREBY GIVEN that, by order of the City Council of the City of Minnetrista, Hennepin County, Minnesota (the “City”), there have been called for redemption and prepayment on

November 26, 2019

all outstanding bonds of the City designated as General Obligation Improvement Bonds, Series 2010A, dated September 16, 2010, having stated maturity dates of February 1 in the years 2020 through 2031, both inclusive, totaling $1,360,000 in principal amount, and with the following CUSIP numbers:

Year of Maturity Amount CUSIP Number

2020 $ 95,000 604229 HH0 2021 100,000 604229 HJ6 2022 100,000 604229 HK3 2023 105,000 604229 HL1 2024 105,000 604229 HM9 2025 110,000 604229 HN7 2026 115,000 604229 HP2 2027 120,000 604229 HQ0 2028 120,000 604229 HR8 2029 125,000 604229 HS6 2030 130,000 604229 HT4 2031 135,000 604229 HU1

The bonds are being called at a price of par plus accrued interest to November 26, 2019, on which date all interest on said bonds will cease to accrue. Holders of the bonds hereby called for redemption are requested to present their bonds for payment at the main office of Bond Trust Services Corporation, 3060 Centre Pointe Drive, Roseville, Minnesota 55113, on or before November 26, 2019.

Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2003, the paying agent is required to withhold a specified percentage of the principal amount of the redemption price payable to the holder of any bonds subject to redemption and prepayment on the redemption date, unless the paying agent is provided with the Social Security Number or Federal Employer Identification Number of the holder, properly certified. Submission of a fully executed Request for Taxpayer Identification Number and Certification, Form W-9 (Rev. December 2014), will satisfy the requirements of this paragraph.

D-2614798v2MN415-295

Dated: ____________, 2019.

BY ORDER OF THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA

By: /s/ Michael Barone City Administrator City of Minnetrista, Minnesota

614798v2MN415-295

STATE OF MINNESOTA ) )

COUNTY OF HENNEPIN ) SS. )

CITY OF MINNETRISTA )

I, the undersigned, being the duly qualified City Clerk of the City of Minnetrista, Minnesota (the

“City”), do hereby certify that I have carefully compared the attached and foregoing extract of minutes of

a regular meeting of the City Council of the City held on October 21, 2019, with the original minutes on

file in my office and the extract is a full, true and correct copy of the minutes insofar as they relate to the

issuance and sale of the City’s General Obligation Improvement Refunding Bonds, Series 2019A, in the

original aggregate principal amount of $1,430,000.

WITNESS My hand officially as such City Clerk and the corporate seal of the City this ______ day

of ____________, 2019.

Kris Linquist, City Clerk City of Minnetrista, Minnesota

(SEAL)

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Request to Approve a Conditional Offer of Employment for Kevin Walsh as Community Service Officer

Cassandra Tabor, Director of Administration on behalf of the Personnel Committee: Mayor Lisa Whalen, Councilmember Pam Mortenson, Finance Director Brian Grimm, and City Administrator Michael Barone

October 21, 2019

Issue The City Council is being asked to approve a conditional offer of employment for Mr. Kevin Walsh as Community Service Officer.

Background The process to hire a Community Service Officer is due to a vacancy on the Public Safety staff.

Advertising for the Community Service Officer position closed on September 16, 2019 with seven (7) applications received. Six (6) applicants were invited to interview. Two (2) candidates were invited for final interviews, with one withdrawing his name before the second interview, and Mr. Kevin Walsh emerged as the candidate for hire due to his experience:

* Three (3) years of CSO experience in Orono* Twelve (12) years of Reserve Volunteer work with the City of Minnetrista* One (1) year of Law Enforcement training/education* Ten (10) years of Reserve Sergeant experience in Minnetrista* Completed Hennepin County Reserve Schooling

Summary Pending a successful pre-employment physical and drug screening, a check of his driving record, and criminal history (both performed by the Minnetrista Police), we are here before the City Council to approve the conditional offer.

The terms of the employment offer for Mr. Walsh are outlined in the attached conditional offer letter. We look forward to Kevin Walsh joining our staff at the City of Minnetrista in the coming weeks.

Item 6b

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

Recommended City Council Action: The Personnel Committee recommends adopting Resolution No. 141-19 approving of the conditional offer of employment for Mr. Kevin Walsh as Community Service Officer with the City of Minnetrista, with an expected start date in November 2019.

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:



RESOLUTION APPROVING THE CONDITIONAL OFFER OF EMPLOYMENT FOR KEVIN WALSH AS COMMUNITY SERVICE OFFICER WITH THE

CITY OF MINNETRISTA

WHEREAS, the position opening for a Community Service Officer is due to a vacancy on the Public Safety Department staff, and;

WHEREAS, after the staffing process was conducted, including panel interviews and reference checks, and pending a successful check of criminal history, and driving record checks; the recommendation of the Personnel Committee is to give a conditional offer of employment to Mr. Kevin Walsh to be a Community Service Officer for the City of Minnetrista, and;

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the conditional offer of employment be approved for Mr. Kevin Walsh; and be it further resolved that the City Council approve the terms and conditions of this job offer as outlined in the conditional job offer letter included with this agenda item.

This resolution was adopted by the City Council of the City of Minnetrista on the 21st day of October, 2019, by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________ Kris Linquist, City Clerk

(seal)