CITY COUNCIL MEETING AGENDA June 3, 2019 …...Minnetrista Work Session Minutes – May 20, 2019 Page 2 of 2 each basin. WSB will provide this to the City and Council. Staff will bring

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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CITY COUNCIL MEETING AGENDA June 3, 2019

7:00pm

1) Call to Order a) Pledge of Allegiance b) Introductions: City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce

and John Tschumperlin; Staff: City Administrator Michael Barone, Community Development Director David Abel, Finance Director Brian Grimm, Director of Public Safety Paul Falls, Director of Administration Cassandra Tabor, Public Works Superintendent Gary Peters and City Clerk Kris Linquist. Consultants: City Attorney Ron Batty, Kennedy & Graven and City Engineer Alyson Fauske, WSB Engineering.

c) Approval of Agenda

2) Special Presentations - None

3) Persons to Be Heard

The City Council invites residents to share new ideas or concerns related to city business; however, individual question and remarks are limited to three (3) minutes per speaker. No City Council action will be taken, although the Council may refer issues to staff for follow up or consideration at a future meeting. The mayor may use discretion if speakers are repeating views already expressed or ask for a spokesperson for groups of individuals with similar views. Speakers should state their name and home address at the podium before speaking.

4) Consent Agenda a) Approve Work Session Meeting Minutes from May 20, 2019 b) Approve City Council Regular Meeting Minutes from May 20, 2019 c) Res. No. 61-19 Approve Claims d) Res. No. 62-19 Approve Trista Day Pig Races Sponsorship Contributions e) Res. No. 63-19 Approve Outdoor Emergency Warning Sirens Maintenance Agreement

5) Public Hearings

a) Proposed Assessments for the 2019 Street Projects Improvements – City Project 01-19 i) Res. No. 64-19 Approve Assessment Roll for 2019 Street Project Improvements

6) Business Items a) Satisfaction of Contingencies Related to the Purchase of Property at 9400 State

Highway No. 7, CP 03-19 i) Accept GeoTech Report from SEH ii) Res. No. 65-19 Approve Simple Subdivision iii) Approve the Release of an Agricultural Easement iv) Res. No. 66-19 Reimbursement Resolution for Land

b) Res. No. 67-19 Approve Professional Services Agreement for Professional Services for Construction Observation for 2019 Street Projects, CP 01-19

c) Building Inspector/Building Official i) Res. No. 68-19 Approve Probationary to Full -Time Permanent Building Inspector

for Robert Goodman ii) Res. No. 69-19 Approve Promotion of Building Inspector to Building Official for

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining a rural character, while effectively managing growth.

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Robert Goodman

7) Administrative Items a) Staff Reports

i) City Administrator ii) City Engineer iii) Director of Administration

b) Council Reports i) Mayor Lisa Whalen – Economic Development Authority; Personnel Committee; Planning Commission

(rotating); Police Communications Committee; Northwest Hennepin League of Municipalities; Minnehaha Creek Watershed District; Gillespie Center Advisory Council; Mound Fire Advisory Committee (alternate); Parks Commission (rotating)

ii) Pam Mortenson – Acting Mayor; Personnel Committee; Economic Development Authority;

Planning Commission (rotating); Parks Commission (rotating); Steering/Comprehensive Plan Committee; Westonka Community & Commerce

iii) Mike Molitor – Economic Development Authority; Planning Commission (rotating); Parks

Commission (rotating); Steering/Comprehensive Plan Committee; LMCD

iv) Shannon Bruce – Economic Development Authority; Planning Commission (rotating); Parks Commission

(rotating); Mound Fire Advisory Committee; St. Bonifacius Fire Advisory Committee; Pioneer-Sarah Creek Watershed Management Commission (alternate) v) John Tschumperlin –Planning Commission (rotating); Parks Commission (rotating); Economic

Development Authority; Pioneer-Sarah Creek Watershed District

8) Adjournment

The agenda packet with all background material is located at the back table for viewing by the public. Published agenda is subject to change without notice. Information and materials relating to the above items are available for review at city hall by appointment.

Minnetrista Work Session Minutes – May 20, 2019 Page 1 of 2

CITY COUNCIL WORK SESSION MINUTES May 20, 2019 5:30 – 6:30pm

1) Call to OrderMayor Whalen called the meeting to order at 5:30 p.m.

Present – Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, John Tschumperlin and Shannon Bruce; Staff: City Administrator Michael Barone, Finance Director Brian Grimm, Community Development Director David Abel, Public Safety Director Chief Paul Falls, Director of Administration Cassandra Tabor and Public Works Superintendent Gary Peter; Consultant: City Engineer Paul Hornby, WSB. Absent: City Clerk Kris Linquist

2) SWAMP (Storm Water Management Program) Jacob Newhall from WSB overviewed the power point presentation.Highlights included:

How the City is using SWAMP

Standard Operating Procedure (SOP) for inspection and maintenance of ponds

Tracking pond ownership/responsibility

Tracking TSS &TP effectiveness

Prioritizing inspection and maintenance activities

City Responsibility – private storm ponds within Homeowners’Associations

Inspections and maintenance for storm water ponds

Maintenance requirements

SWAMP benefits

MS4 Inspections

Budget

Pollutants

Prioritization

Response

Compliance

There was discussion on the MS4 permit requirement for monitoring.

There was discussion on how many HOAs are inactive.

There was discussion on having a map with color coding for scoring/grading of

Item 4a

Minnetrista Work Session Minutes – May 20, 2019 Page 2 of 2

each basin. WSB will provide this to the City and Council. Staff will bring back a timeline at a future work session.

3) Adjourn

Motion by Mortenson, seconded by Molitor to adjourn the Work Session Meeting. Motion carried 5-0. Absent: None Mayor Whalen adjourned the meeting at 6:25 p.m. Respectfully Submitted,

Kris Linquist, MMC

City Clerk

The City of Minnetrista will deliver quality services in a cost effective and innovative manner; and provide opportunities for a high quality of life while protecting natural resources, maintaining rural character, while effectively managing growth.

Minnetrista City Council Minutes – May 20, 2019 Page 1 of 3

CITY COUNCIL MEETING MINUTES May 20, 2019 7:00 p.m.

1) Call to Order Mayor Whalen called the meeting to order at 7:00 p.m.

a) Pledge of Allegiance

b) Introductions:City Council: Mayor Lisa Whalen, Pam Mortenson, Mike Molitor, Shannon Bruce andJohn Tschumperlin; Staff: City Administrator Michael Barone, Finance Director BrianGrimm, Community Development Director David Abel, Public Safety Director ChiefPaul Falls, Director of Administration Cassandra Tabor, Public Works SuperintendentGary Peters; Consultants: City Attorney Ron Batty, Kennedy & Graven and CityEngineer Paul Hornby, WSB Engineering.Absent: City Clerk Kris Linquist

c) Approval of AgendaMayor Whalen requested to put item 2c) Governor’s Safety Award first becoming item2a and item 2a) 2018 Financial Audit (CAFR) Presentation to the end becoming 2c).Motion by Mortenson, seconded by Bruce to approve the agenda as amended.Motion carried 5-0. Absent: None

2) Special Presentationsa) Governor’s Safety Award

City Administrator Barone and Director of Administration Tabor presented thebackground information of the award.

Mayor Whalen presented the award.

b) Update from Three Rivers Park DistrictKelly Grissman from Three Rivers Park District (TRPD) overviewed their recentactivities and the proposed acquisition on Little Long Lake.

There will be a public engagement plan to be made with City Staff for LakeMinnetonka Regional Park & Carver Park Reserve Master Plan.

The Kingswood acquisition is in process. The next step will be presenting it to thePlanning Commission and then at the Council for final approval.

c) 2018 Financial Audit (CAFR) PresentationRepresentatives from Clifton Larson Allen overviewed the 2018 Comprehensive

Item 4b


Minnetrista City Council Minutes – May 20, 2019

Page 2 of 3

Accounting Financial Report. Highlights included:

The general fund decreased by $52,226 at the end of 2018 from 2017. The City had budgeted to use $361,830 from the general fund 2018. There was a positive variance of about $309,604. Total general fund expenditures were $69,846 under budget.

Revenues were about 5% higher than what was budgeted. Most functions and departments came in pretty close to budget overall for

expenditures in the general fund for 2018. General fund balance at the end of 2018 is $2,845,022. $397,484 of that

balance is allocated in the 2019 general fund budget. Auditors’ opinion on the overall financial statements is an unqualified opinion

which is the best opinion a City can receive on its financial statements. This will be available on the City’s website Motion by Tschumperlin, seconded by Bruce to accept the 2018 Financial Audit Report as presented. Motion carried 5-0. Absent: None

3) Persons to Be Heard - None

4) Consent Agenda

a) Approve Work Session Meeting Minutes from May 6, 2019 b) Approve City Council Regular Meeting Minutes from May 6, 2019 c) Res. No. 60-19 Approve Claims

Motion by Mortenson, seconded by Tschumperlin to approve the Consent Agenda Items with presented.

Motion carried 5-0. Absent: None 5) Public Hearings - None 6) Business Items

a) Road Project Updates City Engineer Paul Hornby presented the staff report found in the City Council packet dated May 20, 2019. Highlights included:

Tuxedo Boulevard/Enchanted Lane

Halstead Drive/Farmhill Drive

There was discussion on liquidated damages regarding Halstead Drive/Farmhill Drive.

7) Administrative Items a) Staff Reports

i) City Administrator

Public Safety Advisory Commission

Mound Fire Commission meeting


Minnetrista City Council Minutes – May 20, 2019

Page 3 of 3

WeCAN Breakfast

ii) Community Development Director

Council liaison for May 28 Planning Commission meeting – Mortenson

Council liaison for June Park and Planning Commission meeting – Whalen iii) Director of Administration

Hiring Update on Building Inspector, Public Works Maintenance Worker, Public Works Lead position and Public Works seasonal employee.

b) Council Reports

i) Mayor Lisa Whalen

Public Safety meeting

Fire Commission meeting

Three Rivers Park District meeting

Bus Tour

Gillespie Board meeting

NW League

ii) Pam Mortenson

Pig Races/Sponsor monies

WCC meeting – July 19-20 Spirit of the Lakes

WeCAN

iii) Mike Molitor

LMCD meeting

iv) Shannon Bruce

Fire Advisory Commission – delay on County Rd 44 project

v) John Tschumperlin PSCWD meeting cancelled

Police Chief Falls announced that Trista Day was cancelled due to the weather and explained the reasoning behind the decision.

8) Adjournment Motion by Mortenson, seconded by Bruce to adjourn the meeting at 8:14 p.m. Motion carried 5-0. Absent: None Respectfully submitted, Kris Linquist, MMC

City Clerk

RESOLUTION NO. 61-19

CITY OF MINNETRISTA

RESOLUTION APPROVING JUST AND CORRECT CLAIMS AGAINST CITY FUNDS

WHEREAS, the City Council of the City of Minnetrista, pursuant to MS 412.241, shall have the full authority over the financial affairs of the City; and

WHEREAS, the City Council reviewed the Claims for payment, with checks numbered 63818 through 63871; electronic checks E1001471 through E1001479; Claims batch includes electronic transfers for payroll in the amount of $69,498.87.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that the attached list of claims in the amount of $332,531.21 is hereby approved.

ADOPTED this 3rd day of June 2019 by a vote of ____ Ayes _____ Nays.

___________________________ Lisa Whalen, Mayor

ATTEST:

________________________________ Kris Linquist, City Clerk

(seal)

Item 4c

*Check Detail Register©

CITY OF MINNETRISTA 05/30/19 11:11 AM

Page 1

MAY 2019 to JUNE 2019

Check Amt CommentInvoice

1010 1ST BK OF THE LAKES

A-1 MINNETONKA RENTAL, INC.Paid Chk# 063818 6/3/2019

$1,000.00 Cancellation FeeE 101-42110-440 APPRECIATION EVENTS 138172

Total A-1 MINNETONKA RENTAL, INC. $1,000.00

AMERIPRIDE SERVICES INCPaid Chk# 063819 6/3/2019

$27.03 Shop towelsE 101-43121-215 SHOP MATERIALS 1004474933

$87.38 Shop uniformsE 101-43121-417 UNIFORMS 1004474933

$20.47 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 1004474933

$27.03 Shop towelsE 101-43121-215 SHOP MATERIALS 104481273

$87.38 Shop uniformsE 101-43121-417 UNIFORMS 104481273

$20.47 Service ChargeE 101-41940-211 CLEANING & MAINT SUPPLIES 104481273

Total AMERIPRIDE SERVICES INC $269.76

BADGER STATE INSPECTION LLCPaid Chk# 063820 6/3/2019

$4,283.00 * Antenna ReviewG 801-1170 LAND USE RECEIVABLE 1000674

$1,200.00 * Antenna ReviewG 801-1170 LAND USE RECEIVABLE 1000684

Total BADGER STATE INSPECTION LLC $5,483.00

BAUER BUILT TIREPaid Chk# 063821 6/3/2019

$1,036.08 PD TiresE 101-42110-221 EQUIPMENT PARTS, TIRES 180247037

Total BAUER BUILT TIRE $1,036.08

Brandabur, ThomasPaid Chk# 063822 6/3/2019

$138.50 Overpmt on 1035 Crest Ridge CourtR 601-400-37120 UNDISTRIBUTED UTILITIES

Total Brandabur, Thomas $138.50

BRYAN ROCK PRODUCTSPaid Chk# 063823 6/3/2019

$1,109.43 Class 2 RockE 101-43121-224 STREET MAINTENANCE SUPPL 34225

Total BRYAN ROCK PRODUCTS $1,109.43

CENTER POINT ENERGYPaid Chk# 063824 6/3/2019

$20.43 Gas UtilityE 601-49440-383 NATURAL GAS 10654144-4



$98.86 Gas Utility - Gov't BldgE 101-41940-383 NATURAL GAS 5651357-5

$15.00 Gas - Well #5E 601-49440-383 NATURAL GAS 5659223-1


$48.57 Gas Utility - PWE 101-43121-383 NATURAL GAS 6744979-3

$225.58 Gas Utility - PDE 101-42110-383 NATURAL GAS 8486433-9

$28.03 Gas Utility - PWE 101-43121-383 NATURAL GAS 8486442-0

Total CENTER POINT ENERGY $1,052.11

ECM PUBLISHERS, INCPaid Chk# 063825 6/3/2019

$100.23 2019 Street Improv Project BidE 406-43121-351 LEGAL NOTICE & ORD PUBLIC 695659

Total ECM PUBLISHERS, INC $100.23

EROSION PRODUCTS, LLCPaid Chk# 063826 6/3/2019

$263.75 Shady SeedE 651-49590-224 STREET MAINTENANCE SUPPL 6034

Total EROSION PRODUCTS, LLC $263.75

FIRE CONTROL INC.Paid Chk# 063827 6/3/2019

$197.00 AnnualsE 101-42110-401 BLDG/STRUCT MAINTENANCE 82421

Total FIRE CONTROL INC. $197.00

FIRST STATE TIRE RECYCLINGPaid Chk# 063828 6/3/2019

$723.25 Recycling Day-TiresE 671-43230-241 RECYCLING DAY EXPENSES 111880

Total FIRST STATE TIRE RECYCLING $723.25



Page 2



FLOYD TOTAL SECURITYPaid Chk# 063829 6/3/2019

$92.85 North WTP MonitoringE 602-49490-401 BLDG/STRUCT MAINTENANCE 1303616

$92.85 South WTP MonitoringE 601-49440-401 BLDG/STRUCT MAINTENANCE 1303617

Total FLOYD TOTAL SECURITY $185.70

FRONTIER OHPaid Chk# 063830 6/3/2019

$250.00 South Treatment PlantE 601-49440-381 ELECTRIC UTILITIES 952-196-1926

$76.46 Well #5 Phone ServiceE 601-49440-381 ELECTRIC UTILITIES 952-472-1082

Total FRONTIER OH $326.46

G.F JEDLICKI, INCPaid Chk# 063831 6/3/2019

$9,022.00 7515 Halstead Dr-Driveway per QuoteE 499-43122-530 IMPROVEMENTS

Total G.F JEDLICKI, INC $9,022.00

GREAT AMERICA FINANCIAL SVCSPaid Chk# 063832 6/3/2019

$139.95 Meter RentalE 101-41320-322 POSTAGE 24794968

Total GREAT AMERICA FINANCIAL SVCS $139.95

ITRON INCPaid Chk# 063833 6/3/2019

$2,377.46 Hardware and Software MaintenanceE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 519860

Total ITRON INC $2,377.46

JRS ADVANCED RECYCLERSPaid Chk# 063834 6/3/2019

$2,315.00 Recycling DayE 671-43230-241 RECYCLING DAY EXPENSES 97898

Total JRS ADVANCED RECYCLERS $2,315.00

KECKHAFFER, DEBBIEPaid Chk# 063835 6/3/2019

$143.17 Overpmt on 9533 Pheasant CrossingR 601-400-37120 UNDISTRIBUTED UTILITIES

Total KECKHAFFER, DEBBIE $143.17

KENNEDY & GRAVEN, CHARTEREDPaid Chk# 063836 6/3/2019

$1,538.52 AdministrationE 101-41610-304 LEGAL FEES - ATTORNEY 148390

$2,522.50 GeneralE 101-41610-304 LEGAL FEES - ATTORNEY 148391

$118.00 * Ponds at Hunters CrestG 801-1170 LAND USE RECEIVABLE MN415-00293

$1,355.50 * Jennings Bay VillasG 801-1170 LAND USE RECEIVABLE MN415-00302

$51.00 2019 Street Improv ProjectE 406-41610-304 LEGAL FEES - ATTORNEY MN415-00306

$2,287.00 WatertowerE 601-49440-304 LEGAL FEES - ATTORNEY MN415-00307

$118.00 * Jerdee/Johnson Simple SubdivisionG 801-1170 LAND USE RECEIVABLE MN415-00308

$4,474.75 * Woodland CoveG 801-1170 LAND USE RECEIVABLE MN415-00309

$2,771.00 Short Term RentalE 101-41610-304 LEGAL FEES - ATTORNEY MN415-00310

Total KENNEDY & GRAVEN, CHARTERED $15,236.27

LAKE MINNETONKA CONSERVATIONPaid Chk# 063837 6/3/2019

$7,501.50 Levy PaymentE 651-49590-307 PROFESSIONAL SERVICES 2nd Qtr 2019

Total LAKE MINNETONKA CONSERVATION $7,501.50

LEIF, ISAACPaid Chk# 063838 6/3/2019

$568.75 City Council Mtg 5/6/19 and 5/20/19E 673-49600-307 PROFESSIONAL SERVICES

Total LEIF, ISAAC $568.75

LUESSENHEIDE, ANDREW & BRIANAPaid Chk# 063839 6/3/2019

$332.66 Overpmt on 9504 Pheasant CrossingR 601-400-37120 UNDISTRIBUTED UTILITIES

Total LUESSENHEIDE, ANDREW & BRIANA $332.66

M/I HOMES OF MPLSPaid Chk# 063840 6/3/2019

$9,612.32 4264 Lotus Drive -Voided Building PermitG 101-2025 DEPOSITS PAYABLE MB-19088 R10

Total M/I HOMES OF MPLS $9,612.32

MADISON NATIONAL LIFE INSURANCPaid Chk# 063841 6/3/2019



Page 3



$764.31 * Life InsuranceG 101-2380 PAYROLL CLEARING LIFE INS June 2019

Total MADISON NATIONAL LIFE INSURANC $764.31

MARTIN MARIETTA MATERIALSPaid Chk# 063842 6/3/2019

$1,026.62 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 25811807

$763.82 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 25844410

$1,033.48 Class 2 GraniteE 101-43121-224 STREET MAINTENANCE SUPPL 25899879

Total MARTIN MARIETTA MATERIALS $2,823.92

METERING AND TECHNOLOGYPaid Chk# 063843 6/3/2019

$120.05 Gaskets for Meters and RPZsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 14282

Total METERING AND TECHNOLOGY $120.05

MEYERS, VICTOR AND CRYSTALPaid Chk# 063844 6/3/2019

$100.00 Overpmt on 5875 Stonebridge LaneR 601-400-37120 UNDISTRIBUTED UTILITIES

Total MEYERS, VICTOR AND CRYSTAL $100.00

MHSRCPaid Chk# 063845 6/3/2019

$425.00 Driving Class (1)E 101-42110-434 POLICE TRAINING 629430-7041

Total MHSRC $425.00

MID COUNTYPaid Chk# 063846 6/3/2019

$118.91 Dyed Diesel FuelE 601-49440-212 MOTOR FUELS AND LUBRICAN 36221








Total MID COUNTY $1,484.72

MN DEPT OF HEALTHPaid Chk# 063847 6/3/2019

$2,413.00 Water Supply Service Connection FeeR 601-400-37158 WATER TEST SURCHARGE 1270036

Total MN DEPT OF HEALTH $2,413.00

MORRELL ENTERPRISESPaid Chk# 063848 6/3/2019

$3,037.39 Recycling DayE 671-43230-241 RECYCLING DAY EXPENSES 34796

Total MORRELL ENTERPRISES $3,037.39

NCPERS MINNESOTAPaid Chk# 063849 6/3/2019

$288.00 *PERA life Ins Employer PaidG 101-2380 PAYROLL CLEARING LIFE INS 632400062019

Total NCPERS MINNESOTA $288.00

OFFICE DEPOT -USEPaid Chk# 063850 6/3/2019

$88.45 Ink, EnvelopesE 101-42110-202 COPY & PRINTING SUPPLIES 310681010001

$37.52 CupsE 101-41320-201 OFFICE SUPPLIES 313945601001

$19.92 Meeting NotebookE 101-41320-201 OFFICE SUPPLIES 316822935001

$7.44 BinderE 601-49440-201 OFFICE SUPPLIES 316822935001

Total OFFICE DEPOT -USE $153.33

OVERHEAD DOOR COPaid Chk# 063851 6/3/2019

$1,500.23 Service-Exit DoorE 101-42110-401 BLDG/STRUCT MAINTENANCE 110998

Total OVERHEAD DOOR CO $1,500.23

POWER PLANPaid Chk# 063852 6/3/2019

$104,217.99 Overhaul/Reburbish 2003 John Deer GraderE 401-43126-560 EQIUP AND FURNISHINGS W47783

Total POWER PLAN $104,217.99



Page 4



PREFERRED COMMUNICATIONPaid Chk# 063853 6/3/2019

$9,000.00 Computers and MiscE 401-42110-540 MOTOR VEHICLES & MACHINE 55133

$846.06 Misc ItemsE 101-42110-221 EQUIPMENT PARTS, TIRES 55133

Total PREFERRED COMMUNICATION $9,846.06

PREMIUM WATERS, INCPaid Chk# 063854 6/3/2019

$178.07 WaterE 101-41940-211 CLEANING & MAINT SUPPLIES 605123

Total PREMIUM WATERS, INC $178.07

RETTKE, NICKPaid Chk# 063855 6/3/2019

$197.99 Boot Reimbursement for NickE 101-43121-417 UNIFORMS

$99.95 Muck BootE 101-43121-417 UNIFORMS

Total RETTKE, NICK $297.94

SEBOLD HEATING AND COOLINGPaid Chk# 063856 6/3/2019

$271.80 Service CallE 601-49440-401 BLDG/STRUCT MAINTENANCE 2080

$4,250.00 AC Unit to Replace one that failed at Well 1E 601-49440-401 BLDG/STRUCT MAINTENANCE 2088

Total SEBOLD HEATING AND COOLING $4,521.80

SMITH, RHONDA AND GERALDPaid Chk# 063857 6/3/2019

$225.69 Overpmt on 5930 Stonebridge RdR 601-400-37120 UNDISTRIBUTED UTILITIES

Total SMITH, RHONDA AND GERALD $225.69

SPIRIT OF THE LAKESPaid Chk# 063858 6/3/2019

$1,000.00 Spirit of LakesE 101-41110-437 MISCELLANEOUS EXPENSE 2019

Total SPIRIT OF THE LAKES $1,000.00

STAR TRIBUNEPaid Chk# 063859 6/3/2019

$42.25 PaperE 101-43121-437 MISCELLANEOUS EXPENSE 4928270

Total STAR TRIBUNE $42.25

TABOR, CASSANDRAPaid Chk# 063860 6/3/2019

$908.02 MCMA Conference (fees and lodging)E 101-41320-433 DUES & SUBSRIPT & TRAINING

Total TABOR, CASSANDRA $908.02

TEAM WENDYPaid Chk# 063861 6/3/2019

$932.71 Ballistic HelmentE 401-42110-560 EQIUP AND FURNISHINGS CD970011348

Total TEAM WENDY $932.71

TIERNEY, TIMOTHY AND ROBINPaid Chk# 063862 6/3/2019

$705.30 Overpmt on 5874 Sunnybrook LaneR 601-400-37120 UNDISTRIBUTED UTILITIES

Total TIERNEY, TIMOTHY AND ROBIN $705.30

UNIQUE PAVING MATERIALS CORPPaid Chk# 063863 6/3/2019

$325.35 Cold MixE 101-43121-224 STREET MAINTENANCE SUPPL 43253

Total UNIQUE PAVING MATERIALS CORP $325.35

USA BLUEBOOKPaid Chk# 063864 6/3/2019

$16.15 Water Testing ChemicalsE 601-49440-227 UTILITY SYSTEM MAINT SUPPL 869000




Total USA BLUEBOOK $996.36

VERIZON WIRELESSPaid Chk# 063865 6/3/2019

$407.12 PD Cell phonesE 101-42110-321 TELEPHONE 9830404326

$496.85 Admin Cell phonesE 101-41940-321 TELEPHONE 9830404326

$333.25 PW Cell PhonesE 101-43121-321 TELEPHONE 9830404326

$26.59 M2ME 101-41940-321 TELEPHONE 9830404326



Page 5



Total VERIZON WIRELESS $1,263.81

WACONIA FORD MERCURYPaid Chk# 063866 6/3/2019

$190.64 Oil Change-Unit 72E 101-42110-404 VEHICLE & EQUIP MAINT FOCS131687

Total WACONIA FORD MERCURY $190.64

Whalen, LisaPaid Chk# 063867 6/3/2019

$204.16 Mileage Jan-MayE 101-41110-437 MISCELLANEOUS EXPENSE

Total Whalen, Lisa $204.16

WILLIAMS TOWINGPaid Chk# 063868 6/3/2019

$155.00 Flatbed -Case 19002327E 101-42110-437 MISCELLANEOUS EXPENSE 150445

Total WILLIAMS TOWING $155.00

WM MUELLER & SONS INC.Paid Chk# 063869 6/3/2019

$1,213.03 BlacktopE 101-43121-224 STREET MAINTENANCE SUPPL 243312

$965.31 Fine MixE 101-43121-224 STREET MAINTENANCE SUPPL 243524

$1,865.76 Fine MixE 101-43121-224 STREET MAINTENANCE SUPPL 243752

$1,518.00 Fine MixE 101-43121-224 STREET MAINTENANCE SUPPL 243930

Total WM MUELLER & SONS INC. $5,562.10

WRIGHT HENNEPIN ELECTRICPaid Chk# 063870 6/3/2019

$208.28 SirensE 101-42110-339 SIREN AND MAINTENANCE PO 150-1680-3550





Total WRIGHT HENNEPIN ELECTRIC $1,039.00

XCEL ENERGY-MNPaid Chk# 063871 6/3/2019

$14.16 Lift 21E 602-49490-381 ELECTRIC UTILITIES 51-001102157

$12.18 Electricity-Hunters TrailE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-001102400

$2,881.30 Electricity-Wells/WatertowerE 601-49440-381 ELECTRIC UTILITIES 51-6565410-8

$916.37 Street LightsE 101-43160-381 ELECTRIC UTILITIES 51-6565411-9

$12.83 ElectricityE 101-43160-381 ELECTRIC UTILITIES 51-7712620-6

$18.54 Lift 18E 602-49490-381 ELECTRIC UTILITIES 51-8558010-1

$19.48 Lift 16E 602-49490-381 ELECTRIC UTILITIES 51-8724735-0

$14.71 Langewood SprinklerE 101-45202-401 BLDG/STRUCT MAINTENANCE 51-9214996-5

$40.56 Electricity-SignalE 101-43160-381 ELECTRIC UTILITIES 51-9440119-3

$927.13 Electricity-PoliceE 101-42110-381 ELECTRIC UTILITIES 51-9597547-2

$186.45 Electricity-PWE 101-43121-381 ELECTRIC UTILITIES 51-9597553-0

Total XCEL ENERGY-MN $5,043.71

Petty CashPaid Chk# 1001471E 5/17/2019

$41.25 PostageE 101-42110-322 POSTAGE

$18.93 Class mealsE 101-42110-431 TRAIN/MTG/EXP & SUPPLIES

$3.30 Trista Day Poster BoardE 101-42110-440 APPRECIATION EVENTS

$10.88 public works/waterE 496-43122-437 MISCELLANEOUS EXPENSE

Total Petty Cash $74.36

Petty CashPaid Chk# 1001472E 5/9/2019

$450.00 clean up day petty cashG 101-1020 PETTY CASH

Total Petty Cash $450.00

INTERNAL REVENUE SERVICEPaid Chk# 1001473E 5/17/2019

$8,932.77 * PR - Fed w/hG 101-2300 PAYROLL CLEARING FED W/H

$10,331.96 * PR - SS/Medicare w/hG 101-2320 PAYROLL CLEARING FICA

Total INTERNAL REVENUE SERVICE $19,264.73



Page 6



MN DEPARTMENT OF REVENUEPaid Chk# 1001474E 5/17/2019

$4,505.78 * State w/hG 101-2310 PAYROLL CLEARING STATE W/H

Total MN DEPARTMENT OF REVENUE $4,505.78

PUBLIC EMPLOYEES RETIREMENTPaid Chk# 1001475E 5/17/2019

$20,194.14 * Pera w/hG 101-2330 PAYROLL CLEARING PERA

Total PUBLIC EMPLOYEES RETIREMENT $20,194.14

VOYAPaid Chk# 1001476E 5/17/2019

$400.00 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total VOYA $400.00

EDWARD JONESPaid Chk# 1001477E 5/17/2019

$1,840.61 * Deferred Comp w/hG 101-2370 PAYROLL CLEARING DEFERRED CO

Total EDWARD JONES $1,840.61

OPTUMPaid Chk# 1001478E 5/17/2019

$5,892.46 HSA Employer and Employee ContG 101-2347 HSA CLEARING ACCT

Total OPTUM $5,892.46

ICMAPaid Chk# 1001479E 5/20/2019

$130.00 * Roth IRA ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

$380.00 * Deferred comp ContributionsG 101-2370 PAYROLL CLEARING DEFERRED CO

Total ICMA $510.00

1010 1ST BK OF THE LAKES $263,032.34

Fund Summary

1010 1ST BK OF THE LAKES

101 GENERAL FUND $94,867.72

401 CAPITAL IMPROVEMENT PROGRAM $114,150.70

406 ROAD MAINTENANCE FUND $151.23

496 HIGHLAND ROAD CAPITAL PROJECT $10.88

499 2017 STREET PROJECTS $9,022.00

601 WATER FUND $18,542.82

602 SEWER FUND $328.10

651 STORM WATER MGMT FUND $7,765.25

671 RECYCLING FUND $6,075.64

673 CABLE $568.75

801 LANDUSE AGENCY $11,549.25

$263,032.34

_____________________________________________________________________________

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for

a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Accepting the donation/sponsorship money from Trista Day 2019

Cassandra Tabor, Director of Administration

June 03, 2019

Issue This agenda item seeks Council approval of a Resolution accepting the cash donations of funds related to covering costs for the pig races that were a scheduled event this year at Trista Day.

Background

Sponsorship dollars were asked for to cover the event for 2019 for pig races at Trista Day. Multiple area and community organizations stepped up to contribute and helped sponsor the event.

We thank the individuals/businesses listed in the resolution for their generous donation/sponsorship, and note that they make this contribution without any return consideration of any kind by the City of Minnetrista, now or in the future. The entities listed received notation in Trista Day literature and brochures and on the City website.

Recommended City Council Action: City staff recommends approval of Resolution No. 62-19 Accepting the donations of $3,100 from multiple businesses/individuals that were collected for covering costs associated with the Trista Day pig races

Does Recommended Action meet City Mission Statement? Yes No Does Recommended Action meet City Goals/Priorities? Yes No Explain:

Item 4d


CITY OF MINNETRISTA

RESOLUTION ACCEPTING SPONSORSHIP MONEY FOR TRISTA DAY

WHEREAS, the attached list (Exhibit A) of “Donor(s)” wishes to make a cash donation/sponsorship to the City of Minnetrista in the amount of $3,100 to cover costs related to the City to sponsor an event of pig races at Trista Day; and

WHEREAS, the Donor(s) willingly gives this money to the City of Minnetrista without the expectation of any remuneration or any return consideration of any kind by the City of Minnetrista towards the Donor(s); and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the Resolution, accepting the donation under the terms and conditions expressed above.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June, 2019 by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST: _________________________________ Kris Linquist, City Clerk (seal)

Revenue/Expenditure

Audit Detail Full


Page 1

Audit 2019 JANUARY to 2019 GASB Period

Fund 101 GENERAL FUND

Revenue

Total $3,100.00R 101-620-36230 CONTRIBUTIONS AND DONATIO Budget $0.00 Balance -$3,100.00

2019-02 FEBRUARY Refer PO

------Check------Invoice

Comments

Batch NameVendor SearchName Debit Credit

Begin $0.00

POS 2-15-19Rec $0.00 $100.00

randys sanitation TRISTA DAY PIG

2/11/2019060644

10131

Randy s Sanitation2019-02

POS 2-15-19Rec $0.00 $500.00

wsb associates TRISTA DAY PIG R

2/14/2019071215

10143

WSB & ASSOCIATE2019-02

POS 2-28-19Rec $0.00 $100.00

mound true value TRISTA DAY PIG

2/19/2019043694

10151

TRISTA DAY SPONS2019-02

Total 2019-02 FEBRUARY $0.00 $700.00

Ending ($700.00)

2019-03 MARCH Refer PO


Comments


Begin ($700.00)

POS 3-7-19Rec $0.00 $300.00

kennedy & Graven TRISTA DAY PI

3/5/2019014453

10187

KENNEDY & GRAVE2019-03

POS 3-22-19Rec $0.00 $300.00

twin cities closet co PIG RACE SPO

3/18/2019015286

10216


POS 3-29-19Rec $0.00 $300.00

SEH - PIG RACE SPONSORSHIP

3/27/2019002935

10250

SEH2019-03

Total 2019-03 MARCH $0.00 $900.00

Ending ($1,600.00)

2019-04 APRIL Refer PO


Comments


Begin ($1,600.00)

POS 4-12-19Rec $0.00 $100.00

beise properties limited inc TRISTA

4/3/2019010186

10269


POS 4-12-19Rec $0.00 $300.00

blackowiak disposal 2019 Trista Da

4/8/2019019752

10285


POS 4-12-19Rec $0.00 $300.00

Klein Bank/Old National Bancorp 20

4/8/2019425806

10284


POS 4-12-19Rec $0.00 $100.00

jubilee 2019 TRISTA DAY PIG RAC

4/10/2019047453

10290


POS 4-30-19Rec $0.00 $100.00

cox cuilinary arts TRISTA DAY 2019

4/25/2019001347

10342

COX CULINARY ART2019-04

POS 4-30-19Rec $0.00 $100.00

surf side 2019 TRISTA PIG RACES

4/29/2019008122

10356

SURFSIDE2019-04

Total 2019-04 APRIL $0.00 $1,000.00

Ending ($2,600.00)

2019-05 MAY Refer PO


Comments


Begin ($2,600.00)

POS 5-9-19Rec $0.00 $500.00

xcel energy TRISTA DAY PIG RAC

5/8/2019110101

10398


Total 2019-05 MAY $0.00 $500.00

Ending ($3,100.00)

Total $0.00 $3,100.00

In Balance

R 101-620-36230 CONTRIBUTIONS AND DONATIONS

Total Year $3,100.00 Ending ($3,100.00)

101-2530 UNAPPControl Act

Total Revenue $0.00 $3,100.00

Revenue/Expenditure

Audit Detail Full


Page 2

Audit 2019 JANUARY to 2019 GASB Period

Fund 101 GENERAL FUND

$0.00 $3,100.00Fund 101

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

CONSENT AGENDA ITEM

Subject:

Prepared By:

Meeting Date:

Ready Watt Electric Outdoor Warning Siren Service Agreement

Paul Falls, Director of Public Safety

June 3, 2019

Issue: The city currently has a network of 16 outdoor emergency warning sirens. Each siren has two basic parts: the controller and the siren. The controller is built by Healy Ruff and allows the unit to communicate with the Hennepin County Dispatch system. It is the controller that allows for monthly testing and emergency tripping of the siren. Embedded Systems Inc. has a proprietary maintenance agreement with Healy Ruff. Embedded Systems has been providing maintenance of these units since they were installed.

Ready Watt Electric works with Embedded Systems to provide preventive maintenance for the other components (other than the controller or radio) of the outdoor warning sirens. Ready Watt Electric has been providing this maintenance of these units since they were installed.

Fiscal Impact: The fiscal impact to the city is a cost of $7360.00 per year for four years (2020–2023). The total cost of the four year preventive maintenance agreement is $29,440.00.

Recommended City Council Action: Motion to approve Res. No. 63-19 approving the acceptance of the service agreement with Ready Watt Electric for our outdoor emergency warning sirens.


Item 4e


CITY OF MINNETRISTA

WHEREAS, The City is in need of preventative maintenance of its outdoor emergency warning sirens, and

WHEREAS, Ready Watt Electric has been performing this maintenance, and

WHEREAS, Ready Watt Electric has submitted a price quote to continue this maintenance from 2020 through 2023, and

WHEREAS, preventative maintenance will prevent the failures in the outdoor emergency warning sirens,

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, accept the four year (2020-2023)preventative maintenance agreement with Ready Watt Electric for maintenance of the of the outdoor emergency warning sirens.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June, 2019, by a vote of ______Ayes and______Nays.

_________________________ Lisa Whalen, Mayor ATTEST:

___________________________ Kris Linquist, City Clerk

(seal)

RESOLUTION APPROVING OUTDOOR EMERGENCY WARNING SIRENS MAINTENANCE AGREEMENT

EstimateDate

5/21/2019

Estimate #

20-23

Name / Address

Minnetrista PoliceDepartment of Public Safety7701 County Road 110 WestMinnetrista, MN 55364Attention: Paul Falls

21269 Jarvis Street NWNowthen, MN 55330

Project

20-23 Civil Defense Siren Maintenance

We look forward to doing business with you.Rob Schiller 612-221-4983

Signature

Phone 763-241-4944Fax 763-241-5245

[email protected]

Description

A. Specifications:Our company will provide preventive maintenance services for 4 year contract period on (16) civildefense sirens. This contract will include service calls per year for sirens; however, in the event of aradio problem, we will work with the radio repair facility for on site or shop repairs. However, anycosts sustained in making radio repairs will not be part of this contract.

B. Costs:As provided in this contract, an annual lump sum price will compensate our Company formaintenance as outlined above. However, any motors or parts at a cost exceeding $10.00 andlabor to install will be considered extra, and billed at a list price less a 5 percent discount. partsincluded in contract are batteries, pulleys, belts ,fuses, oil, grease, screens and bucket truck. Laborand equipment costs for servicing sirens as outlined are included in the contract price.

C. Contract Period: 2020 2021 2022 2023Cost per Year $7360.00

If there are any additional questions please call me.Rob Schiller 612-221-4983Over 40 years of Civil Defense Siren experience, installation, maintenance, and consulting.

_____________________________________

ACCEPTANCE OF PROPSAL(must be signed and returned for work to begin)NOTE: This propsal may be withdrawn by Ready Watt Electric if not accepted with in 15 days.The above prices, specifications and conditions are satisfactory and are herby accepted. You are authorized to do thework as specified. Payment will be made as outlined above.

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner

and provide opportunities for a high quality of life while protecting natural resources and

maintaining a rural character.

CITY OF MINNETRISTA

PUBLIC HEARING ITEM

Subject: Adopting Assessment for the 2019 Street Improvement Project, City

Project No. 01-19

Prepared By: Alyson Fauske, City Engineer

Meeting Date: June 3, 2019

Issue:

A public hearing has been scheduled for June 3, 2019, to consider adopting the assessment for

the 2019 Street Improvement Project, City Project No. 01-19.

Background/Discussion/Conclusion:

The assessable portion of the 2019 Street Improvement Project, City Project No. 01-19, is

proposed to be funded by the street reconstruction fund, supported, in part, by special

assessments. On May 6, 2019, Council ordered the preparation of the proposed assessments and

called for the hearing on the assessments. The amount to be assessed was declared to be

$222,210.83.

The City’s existing assessment policy states that the benefiting property owners be assessed for

50% of the total street and storm sewer improvement costs. The amount proposed for

assessment is 50% of the total project costs.

The proposed assessments are for the improvements to D’Chene Lane, D’Chene Circle, and Ox

Yoke Circle, with all property assessments equal to 1 REU (residential Equivalent Unit). One

REU is $8,546.57 per parcel. The total amount to be assessed as recommended by staff is

$222,210.83.

A list of the properties to be assessed with proposed assessment amounts is attached.

Fiscal Impact:

The as-bid project cost for the assessable portion of the 2019 Street Improvement Project, City

Project No. 01-19, is $444,421.66, and is proposed to be funded by the street reconstruction

fund, supported, in part, by special assessments in the amount of $222,210.83 to benefiting

property owners. The assessments will be levied for a 20-year period at an interest rate of 5.00%

Item 5a

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative manner

and provide opportunities for a high quality of life while protecting natural resources and

maintaining a rural character.

Recommended City Council Action: Staff recommends adopting Resolution No. 64-19,

adopting assessment for the 2019 Street Improvement Project, City Project No. 01-19, as

recommended by staff.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

K:\013162-000\Admin\Docs\CC mtgs\060319 Adopt Assessment Roll\060319 Memo Item-AdoptAssessment.doc

O:\City Council\Council 2019\Packets\2019.06.03\Word\060319 RESLTN-AdoptAssessment.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION ADOPTING ASSESSMENT FOR

2019 STREET IMPROVEMENT PROJECT (CITY PROJECT NO. 01-19)

WHEREAS, pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessment for the assessable portion of Improvement No. 01-19, which includes improvements to D’Chene Circle, D’Chene Lane, and Ox Yoke Circle. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF MINNETRISTA, MINNESOTA:

1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.

2. Such assessment shall be payable in equal annual installments extending over a period

of 20 years, the first of the installments to be payable on or before the first Monday in January 2020, and shall bear interest at the rate of 5.00 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2019 until December 31, 2020. To each subsequent installment, when due, shall be added interest for one year on all unpaid installments.

3. The owner of any property so assessed may, at any time prior to certification of the

assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid any time on or before November 1, 2019; and he/she may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year.

4. The owner of any property so assessed may, at any time prior to certification of the

assessment of the first installment to the County Auditor, pay to the City Treasurer any portion of the assessment. The remaining unpaid balance shall be spread over the period of time established by the Council for installment payment of the assessment.

5. The clerk shall forthwith transmit a certified duplicate of this assessment to the County

Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes.

O:\City Council\Council 2019\Packets\2019.06.03\Word\060319 RESLTN-AdoptAssessment.doc

Res. No. 64-19; 2019.06.03

Assessment Roll for 2019 Street Projects

CP 01-19

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June, 2019, by a vote of Ayes and Nays. Lisa Whalen, Mayor ATTEST: Kris Linquist, City Clerk (seal)

2019 Street Improvement Project As-bid Project Cost (Reclamation) 444,421.66$ Date: 12/3/2018

City of Minnetrista Assessable Costs (50%) 222,210.83$ Revised: 3/18/2019

01-19 Residential Unit Assessment Rate 8,546.57$ Printed: 5/22/2019

R-013162-000

Map ID Owner Name PID No.Land Use

Description

Assessable

Units

Assessment

Rate

Total Proposed

Assessment

1 OTTE M BOERSMA 4269 INDIGO ST PALM SPRINGS CA 92262-0525 7000 D'CHENE LA MINNETRISTA, MN 55359 311724320003 RESIDENTIAL 1 8,546.57$ 8,546.57$

2 GAIL BETH JOSEPH 6960 D'CHENE LANE MINNETRISTA MN 55359 6960 D'CHENE LA MINNETRISTA, MN 55359 311724310006 RESIDENTIAL 1 8,546.57$ 8,546.57$

3 T J & A E ADDINK 6920 D'CHENE LA MAPLE PLAIN MN 55359 6920 D'CHENE LA MINNETRISTA, MN 55359 311724310005 RESIDENTIAL 1 8,546.57$ 8,546.57$

4 DAVID L & MARY A O'KEEFE 545 D'CHENE CIR MAPLE PLAIN MN 55359 545 D'CHENE CIR MINNETRISTA, MN 55359 311724310004 RESIDENTIAL 1 8,546.57$ 8,546.57$

5 BRIAN & THERESA ANDES 440 D'CHENE CIR MAPLE PLAIN MN 55359 440 D'CHENE CIR MINNETRISTA, MN 55359 311724310003 RESIDENTIAL 1 8,546.57$ 8,546.57$

6 LISA F SELNESS & KEVIN J JOHNSON 6840 D'CHENE LA MAPLE PLAIN MN 55359 6840 D'CHENE LA MINNETRISTA, MN 55359 311724310002 RESIDENTIAL 1 8,546.57$ 8,546.57$

7 JOHN B ANDERSON 6845 D'CHENE LANE MAPLE PLAIN MN 55359 6845 D'CHENE LA MINNETRISTA, MN 55359 311724310010 RESIDENTIAL 1 8,546.57$ 8,546.57$

8 DAVID W LOCK 6885 D'CHENE LANE MAPLE PLAIN MN 55359 6885 D'CHENE LA MINNETRISTA, MN 55359 311724310009 RESIDENTIAL 1 8,546.57$ 8,546.57$

9 CURTIS R JOHNSON 6925 D'CHENE LANE MAPLE PLAIN MN 55359 6925 D'CHENE LA MINNETRISTA, MN 55359 311724310014 RESIDENTIAL 1 8,546.57$ 8,546.57$

10 BRIAN G & BARBARA J EHALT 6965 D'CHENE LA MAPLE PLAIN MN 55359 6965 D'CHENE LA MINNETRISTA, MN 55359 311724310013 RESIDENTIAL 1 8,546.57$ 8,546.57$

16 JIM ZABEL 8225 OX YOKE CIR MAPLE PLAIN MN 55359 8225 OX YOKE CIR MINNETRISTA, MN 55359 511724130001 RESIDENTIAL 1 8,546.57$ 8,546.57$

17 TIMOTHY C & YEVETTE E JASZCZAK 8245 OX YOKE CIR MAPLE PLAIN MN 55359 8245 OX YOKE CIR MINNETRISTA, MN 55359 511724130015 RESIDENTIAL 1 8,546.57$ 8,546.57$

18 BRUCE M WINGERT 8265 OX YOKE CIRCLE MAPLE PLAIN MN 55359 8265 OX YOKE CIR MINNETRISTA, MN 55359 511724130003 RESIDENTIAL 1 8,546.57$ 8,546.57$

19 BRENT P & AMY K THEISEN 8285 OX YOKE CIR MAPLE PLAIN MN 55359 8285 OX YOKE CIR MINNETRISTA, MN 55359 511724130004 RESIDENTIAL 1 8,546.57$ 8,546.57$

20 KEVIN DOUGLAS PALMER 8305 OX YOKE CIR MINNETRISTA, MN 55359 8305 OX YOKE CIR MINNETRISTA, MN 55359 511724130014 RESIDENTIAL 1 8,546.57$ 8,546.57$

21 MARK FELDMAN & JEAN FELDMAN 150 MUSTANG DR HUTTO TX 78634 8325 OX YOKE CIR MINNETRISTA, MN 55359 511724130006 RESIDENTIAL 1 8,546.57$ 8,546.57$

22 MICHAEL R & LINDA B TOLRUD 8355 OX YOKE CIR MAPLE PLAIN MN 55359 8355 OX YOKE CIR MINNETRISTA, MN 55359 511724210006 RESIDENTIAL 1 8,546.57$ 8,546.57$

23 MARK L & SANDRA K SCHMIDT 8375 OX YOKE CIR MAPLE PLAIN MN 55359 8375 OX YOKE CIR MINNETRISTA, MN 55359 511724120002 RESIDENTIAL 1 8,546.57$ 8,546.57$

24 JUDE J & JULIE A LAGUE 8395 OX YOKE CIR MAPLE PLAIN MN 55359 8395 OX YOKE CIR MINNETRISTA, MN 55359 511724210007 RESIDENTIAL 1 8,546.57$ 8,546.57$

25 BRYAN & ANGELA PEGLOW 8415 OX YOKE CIR MAPLE PLAIN MN 55359 8415 OX YOKE CIR MINNETRISTA, MN 55359 511724120004 RESIDENTIAL 1 8,546.57$ 8,546.57$

26 SAMUEL A & SHANNON M RASER 8420 OX YOKE CIR MAPLE PLAIN MN 55359 8420 OX YOKE CIR MINNETRISTA, MN 55359 511724120005 RESIDENTIAL 1 8,546.57$ 8,546.57$

27 MICHAEL MCCALL 8400 OX YOKE CIR MAPLE PLAIN MN 55359 8400 OX YOKE CIR MINNETRISTA, MN 55359 511724120006 RESIDENTIAL 1 8,546.57$ 8,546.57$

28 MICHAEL F WEINAUER 8360 OX YOKE CIR MAPLE PLAIN MN 55359 8360 OX YOKE CIR MINNETRISTA, MN 55359 511724120007 RESIDENTIAL 1 8,546.57$ 8,546.57$

29 THOMAS E & TERESA R BARTLETT 8000 OX YOKE CIR MAPLE PLAIN MN 55359 8000 OX YOKE CIR MINNETRISTA, MN 55359 511724120008 RESIDENTIAL 1 8,546.57$ 8,546.57$

30 RICHARD LEE EGGERS 8300 OX YOKE CIR MAPLE PLAIN MN 55359 8300 OX YOKE CIR MINNETRISTA, MN 55359 511724120009 RESIDENTIAL 1 8,546.57$ 8,546.57$

31 GREGORY S EIKER & BARBARA J ASPIN 8280 OX YOKE CIR MAPLE PLAIN MN 55359 8280 OX YOKE CIR MINNETRISTA, MN 55359 511724120010 RESIDENTIAL 1 8,546.57$ 8,546.57$

Total Funding from Assessments 222,210.83$

Property Owner Address Property Address

WSB Project No. :

Final Assessment Roll WSB Project:

Project Location:

City Project No. :

Sp

North

Bra

nch R

d

Dchene Cir

Woodlawn Rd

Dchene Ln

County Road 26

8

6

109

1

2

73

4 5

Project Location

Assessed Parcels

Document Path: K:\013162-000\GIS\Maps\AssessmentMapDcheneLane.mxd Date Saved: 5/23/2019 7:24:51 AM

Figure 1Final Assessment Map 2019 Street Improvement ProjectMinnetrista, MN

0 300Feet¯ 1 inch = 300 feet

GæWX

Coun

ty Ro

ad 92

NCo

unty

Road

92

Ox Yoke Cir

16

1918

20

23

31

2822

27

24

30

17

21

29

25 26

Project Location

Assessed Parcels

Document Path: K:\013162-000\GIS\Maps\AssessmentMapOxYokeCircle.mxd Date Saved: 5/23/2019 7:24:26 AM

0 300Feet¯ 1 inch = 300 feet

Figure 2Final Assessment Map2019 Street Improvement ProjectMinnetrista, MN

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject: Satisfaction of Contingencies Related to Purchase of Property

at 9400 T.H. 7

Prepared By: Ron Batty, city attorney


Issue: The city council is being asked to consider a number of items related to the city’s purchase of property at 9400 T.H. 7 for a water tower and possible related uses in the future.

Background: On April 1, 2019 the city council authorized execution of an agreement to purchase two acres of land (now 2.3 acres) at 9400 T.H. 7. That land is being subdivided from a larger parcel of slightly more than 70 acres. The purchase agreement was subsequently signed by the property owners and is now a binding agreement, subject to contingencies. This agenda item addresses and resolves some of the outstanding contingencies. Closing is scheduled for June 14, 2019.

Discussion: Soil Conditions. A major contingency in the purchase agreement is that the city find that there are “no conditions that would interfere with the [city’s] proposed use” of the site. This is a broadly worded contingency relating to whether the soils and other environmental or physical conditions on site are suitable for construction of a water tower and, potentially, other related uses.

Attached hereto as Exhibit A is a report from SEH dated May 21, 2019 entitled “Preliminary Geotechnical Investigation for 9400 Highway 7 Site.” The report concludes that limited soil correction (estimated cost of $40,000 - $45,000) will likely be necessary to support a water tower. The report concludes that “the site would be suitable to construct the proposed water tower in conjunction with the assumptions described” in the report. The report includes a Soil Bearing Report prepared by Braun Intertec dated May 17, 2019. The city council is asked to accept the SEH report as satisfaction of this contingency.

Item 6a

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

Simple Subdivision. In order to create a parcel for the city to purchase, the land needs to be subdivided. This type of land division qualifies as a simple subdivision under city code. The city council is asked to approve the simple subdivision resolution in the form attached hereto as Exhibit B. Release of Open Space & Agricultural Preservation Easement. In connection with a prior lot division on the larger parcel, the city required the owner to enter into an Open Space & Agricultural Preservation Easement. That easement restricts use of the property. The sellers required as a condition of the deal that the city release the easement over the entire property. The city council is asked to approve a release of that easement in the form attached hereto as Exhibit C. Reimbursement Resolution. The city intends to finance construction of the water tower with tax exempt bonds. The city is spending money now (land acquisition and related costs) for which it will want to be reimbursed from bond proceeds. Federal tax law requires that the city adopt a reimbursement resolution to preserve its ability to do so. The city council is asked to adopt a reimbursement resolution in the form attached hereto as Exhibit D. Adoption of the reimbursement resolution does not commit the city to the use of bonds to finance the water tower. It merely allows the city to reimburse itself for these early costs if it ultimately chooses to bond for the project. Xcel Easement. The property is subject to a power line easement. The easement was recorded in the 1950s and is undefined, meaning it technically covers the entire site. This is not uncommon in rural areas. The city is working to have Xcel define (specify its location), which is believed to be adjacent to the highway. Leases. Another contingency in the purchase agreement is that there be no leasehold or other interests affecting the property which would prevent the city from using the site as proposed. In 2018 the fee owner entered into a lease with U.S. Solar Development for the location of a solar garden on the property. The lease covers all of the seller’s property, including the site being purchased by the City. U.S. Solar Development has agreed to amend their lease to exclude the city’s parcel. That document has not yet been presented to the city but is a requirement before closing. Site Plan. Attached as Exhibit E is a conceptual site plan showing a water tower, well and water treatment plant located on the site. The only purpose of the site plan is to demonstrate that the parcel is large enough to accommodate the water tower and the other uses if the city decides to add them in the future. The city council is not asked to take any action regarding the site plan. Conclusion: The actions outlined in this report are ones that city council should take to satisfy various contingencies in the purchase agreement for the water tower site at 9400 T.H. 7.

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

Fiscal Impact: The fiscal impact of the actions recommended in this report are all ones which the city has already authorized, including the purchase price of the property, payment of all costs associated with closing, engineering costs associated with investigation of the soils, survey costs and legal expenses incurred in preparation of all required documents.

Recommended City Council Action: The following actions are recommended: 1. Accept the SEH report attached as Exhibit A. 2. Adopt the Simple Subdivision resolution attached as Exhibit B. 3. Authorize execution of the Release of the Open Space & Agricultural Preservation Easement attached as Exhibit C. 4. Adopt the Reimbursement resolution attached as Exhibit D.

Does Recommended Action meet City Mission Statement? X Yes No Does Recommended Action meet City Goals/Priorities? X Yes No Explain:

_____________________________________________________________________________

Mission Statement:


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EXHIBIT A

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Mission Statement:


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EXHIBIT B

CITY OF MINNETRISTA

RESOLUTION NO. 65 -19

RESOLUTION APPROVING A SIMPLE SUBDIVISION OF

PROPERTY LOCATED AT 9400 T.H. 7 FOR

S & RB INVESTMENTS, L.P.

WHEREAS, the city of Minnetrista (the “City”) is a municipal corporation,

organized and existing under the laws of Minnesota; and

WHEREAS, the City has adopted a zoning ordinance and subdivision regulations, which are codified in chapter 5 of the city code, to promote the orderly, economic and safe development and utilization of land within the community; and

WHEREAS, S & RB Investments, L.P. (the “Applicant”) is the fee owner of property generally located at 9400 T.H. 7 and legally described on Exhibit A attached hereto (the “Property”); and WHEREAS, the Applicant has requested to subdivide a portion of the Property for sale to the City (Parcel A), while retaining the remainder (Parcel B); and WHEREAS, Parcel A and Parcel B are legally described and generally depicted on Exhibit B attached hereto; and WHEREAS, the Property is subject to that certain Open Space & Agricultural Easement dated July 2, 1986 and recorded on January 2, 1987 as Document No. 5206729 in the Office of the County Recorder, Hennepin County, Minnesota (the “Open Space Easement”); and WHEREAS, the Property is subject to that certain Memorandum of Option to Lease, Lease and Solar Easement by and between US Solar Development LLC, a Delaware limited liability company and Daniel L. Boll and George W. Boll as Trustees of the Boll Management Trust, the General Partner of S & RB Investments, L.P., a Minnesota limited partnership dated May 7, 2018 and recorded on August 2, 2018 as Document No. A10580846 in the Office of the County Recorder, Hennepin County, Minnesota (the “Solar Easement”); and WHEREAS, the city council considered the Applicant’s request for a simple subdivision at its meeting on June 3, 2019 and adopted the following finds of fact regarding the application:

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

1. The Applicant has properly applied for a simple subdivision in accordance with city code; and 2. This request creates one additional lot; and 3. The resulting lots conform to the city’s subdivision regulations.

NOW, THEREFORE, BE IT RESOLVED by the city council of the city of Minnetrista, Minnesota that the Applicant’s request for a simple subdivision as described herein is hereby approved, subject to the following:

1. The new legal descriptions of Parcel A and Parcel B are described on

Exhibit B attached hereto. 2. Approval of the simple subdivision is subject to the Applicant and US

Solar Development LLC executing and recording an amendment to the Solar Easement which excludes Parcel A.

3. Approval of the simple subdivision is subject to execution and recording

by the City of the Release of Parcel A and Parcel B from the Open Space Easement. This resolution was adopted by the city council of the city of Minnetrista on the 3rd day of June, 2019 by a vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor

ATTEST: Kris Linquist, City Clerk (SEAL)

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

EXHIBIT A

The West Half of the Southwest Quarter of Section 30, Township 117 North, Range 24 West, Hennepin County, Minnesota. EXCEPT – That part thereof embraced within BOLLDERIDGE. EXCEPT – The East 273 feet of the West 1045.12 feet of the South 384 feet thereof. EXCEPT – State Highway No. 7.

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

EXHIBIT B

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

EXHIBIT C RELEASE OF OPEN SPACE & AGRICULTURE PRESERVATION EASEMENT FOR VALUABLE CONSIDERATION, the city of Minnetrista, a municipal

corporation under the laws of Minnesota, hereby releases, discharges, and terminates the

Open Space & Agriculture Preservation Easement dated July 2, 1986, by and between

Ruth Boll, Grantor and the City of Minnetrista, filed in the Office of the County Recorder,

Hennepin County, Minnesota, on January 2, 1987, as Document No. 5206729.

This instrument has been executed this ____ day of _________, 2019.

City of Minnetrista By: Lisa Whalen, Mayor By: Kris Linquist, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF ____________ ) The foregoing instrument was acknowledged before me this ______ day of __________, 2019, by Lisa Whalen and Kris Linquist, the mayor and city clerk, respectively, of the city of Minnetrista, a Minnesota municipal corporation, by and on behalf of the municipal corporation. Notary Public This Instrument Drafted by: KENNEDY & GRAVEN, CHARTERED 200 South Sixth Street 470 U.S. Bank Plaza Minneapolis, MN 55402 (612) 337-9300

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

EXHIBIT D

CITY OF MINNETRISTA, MINNESOTA


DECLARING THE OFFICIAL INTENT OF THE

CITY OF MINNETRISTA TO REIMBURSE

CERTAIN EXPENDITURES FROM THE PROCEEDS

OF BONDS TO BE ISSUED BY THE CITY WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Minnetrista, Minnesota (the “City”) expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of a tax-exempt bond; WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, MINNESOTA AS FOLLOWS: 1. The City proposes to undertake the acquisition of property related to the construction of a water tower in the City (the “Project”). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $125,000. All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than sixty (60) days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or five percent (5%) of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of twenty percent (20%) of the aggregate issue price of the issue or issues that finance or are

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

reasonably expected by the City to finance the project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Adopted by the City Council of the City of Minnetrista, Minnesota this 3rd day of June,

2019, by a vote of ________ ayes and _________ nays.

Lisa Whalen, Mayor

ATTEST: Kris Linquist, City Clerk

_____________________________________________________________________________

Mission Statement:


584093v2MN415-307

EXHIBIT E

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS ITEM/DISCUSSION

Subject: Proposal for Professional Construction Engineering Services

2019 Street Improvement Project, City Project 01-19

Prepared By: Alyson Fauske, City Engineer


Issue:

Accept professional services proposal for construction engineering services for the 2019

Street Improvement Project.

Background:

The City approved plans and specifications and authorized the advertisement for bids for

the 2019 Street Improvement Project, City Project 01-19, on March 18, 2019. The

project includes mill and overlay of the roadway pavement along Burl Oaks Drive, Burl

Oaks Court, Glacier Court, Hunters Court, and Pheasant Crossing; the reclamation of the

existing bituminous pavement along D’chene Lane, D’Chene Circle, and Ox Yoke

Circle; the reconstruction the City Hall Parking lot; and paving 100’ of Ingerson Road.

The City received bids on April 16, 2019, and awarded the contract on May 6, 2019.

Discussion:

As part of the engineering services for the project, staff requested a professional services

proposal from WSB to perform the construction engineering. Construction engineering

services include, construction observation, construction staking, engineering construction

management, meetings, construction administration and documentation, and construction

materials sampling and testing. Full-time construction observation is not anticipated due

to the scope of the work. The fee estimate assumes that a construction observer will only

be present for five hours per day while construction is occurring. WSB has provided the

scope of services and estimated fees in the amount not to exceed $59,119 without prior

Council authorization.

Conclusion:

Staff is recommending Council approve the proposal for professional services from WSB

and Associates, Inc. for the 2019 Street Improvement Project, City Project 01-19.

Item 6b

Mission Statement:

The City of Minnetrista will deliver quality services in a cost effective and innovative

manner and provide opportunities for a high quality of life while protecting natural

resources and maintaining a rural character.

Fiscal Impact:

The 2019 Street Improvement Project, City Project No. 01-19, base bid costs are funded

by the street reconstruction fund and assessments to benefitting properties identified in

the feasibility report. The bid alternate costs are funded by the Building Maintenance

Fund. The construction bid amount is $739,659.25 and proposed indirect costs are within

the indirect costs identified in the resolution declaring costs.

Recommended City Council Action: Staff recommends approval of Resolution No.

67-19 approving the professional services proposal with WSB for construction services for the 2019 Street Improvement Project, City Project 01-19.

Does Recommended Action meet City Mission Statement? Yes No

Does Recommended Action meet City Goals/Priorities? Yes No

Explain:

K:\013162-000\Admin\Docs\CC mtgs\060319 Const Services LTR Proposal\060319 Memo Item-2019 Street Improvement Construction Services Proposal.doc

O:\City Council\Council 2019\Packets\2019.06.03\Word\060319 RESLTN-Professional Services Agreement.doc


CITY OF MINNETRISTA HENNEPIN COUNTY, MINNESOTA

A RESOLUTION APPROVING A PROFESSIONAL SERVICES AGREEMENT FOR THE 2019 STREET IMPROVEMENT PROJECT

CITY PROJECT NO. 01-19

WHEREAS, the City of Minnetrista awarded the construction contract for the 2019 Street Improvement Project, City Project 01-19; and

WHEREAS, it is proposed to approve a professional services agreement for the construction services for the 2019 Street Improvement Project, City Project 01-19.

NOW THEREFORE, BE IT RESOLVED by the City Council of Minnetrista that the professional services agreement between the City and WSB & Associates, Inc. for the construction services for the 2019 Street Improvement Project, City Project 01-19 is approved.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June, 2019, by a vote of Ayes and Nays.

Lisa Whalen, Mayor

ATTEST:

Kris Linquist, City Clerk

(seal)

K:\013162-000\Admin\Docs\CC mtgs\060319 Const Services LTR Proposal\LTR Minnetrista Proposal - Construction Services - 2019 Street Improvement Project CP 01-19_060319.docx

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June 3, 2019

Honorable Mayor and City Council Members City of Minnetrista 7701 County Road 110 West Minnetrista, MN 55364

Re: Proposal for Construction Services 2019 Street Improvement Project WSB Project No. 013162-000

Dear Honorable Mayor and Council Members:

WSB is pleased to provide you with our proposal for construction services for the 2019 Street Improvement Project.

Project Understanding

The City approved plans and specifications and authorized the advertisement for bids for the 2019 Street Improvement Project, City Project 01-19, on March 18, 2019. Improvements proposed for construction in 2019 include the following:

Base Bid: • Mill and Overlay of Burl Oaks Drive, Burl Oaks Court, Glacier Court, Hunters Court, and

Pheasant Crossing, and• Reclamation of D’Chene Circle, D’Chene Lane, and Ox Yoke Circle, and• Paving of 100’ of Ingerson Road north of County Road 26.

Bid Alternate: • Reconstruction of the north and east parking lots of City Hall.

The City received bids on April 16, 2019, and awarded the contract on May 6, 2019.

Proposed Services

Construction Services: • WSB will provide construction administration, observation and survey services including

project management (bi-weekly construction meetings, utility coordination, contractorcoordination, project close-out); construction survey staking; construction observation;record drawings; permit monitoring; materials testing; and compliance review.

• Construction fees are based upon the proposed construction schedule beginning themiddle of June through September 27, 2019, for major construction and the punch listand final pavement course work completion by October 15, 2019.

Proposed Fee

We are proposing to complete the work on a cost-reimbursable basis in accordance with our current fee schedule.

Page 2

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Estimated fees for Construction Services are estimated at $59,119. This is a not to exceed cost without prior approval form the City. The estimated construction services fees are within the indirect costs identified in the resolution declaring costs.

Thank you for this opportunity to provide professional consulting services to the City of Minnetrista. If this proposal is acceptable, please execute the signature block below and return as our authorization to proceed.

Please do not hesitate to contact me if you have any questions. Thank you.

Sincerely,

WSB

Paul Hornby, PE Senior Project Manager

Attachments – Construction Materials Testing Estimate, Construction Inspection and Administration Estimate

cc: Alyson Fauske

aog

PROPOSAL FOR:

Construction services – 2019 Street Improvement Project.

ACCEPTED BY: City of Minnetrista, MN

Name

Title

Date

Lisa WhalenMayor

June 3, 2019

ATTEST:

_______________________________________________Kris Linquist, City Clerk

Project Manager Project Engineer Project Two Person

Paul Hornby Adam Gadbois Lead Inspector Survey Crew Material Testing Clerical Total

WORK TASK Hours Cost

Description

PROJECT MANAGEMENT

Project Management (4 hours per week) 4 8 12 $1,696.00

CONTRACT ADMINISTRATION

Pre-Construction Conference 4 3 7 $1,103.00

Progress Meetings 4 4 8 $1,236.00

Monthly Pay Estimates (5 estimates) 4 10 14 $1,416.00

Final Pay Voucher 4 4 2 10 $1,212.00

CONSTRUCTION INSPECTION SERVICES

Full Time Construction Inspection / Environmental Inspections 175 175 $23,275.00

Punchlist / Final Inspection / Restoration 4 20 24 $3,156.00

Record Plan Measurements 8 8 $1,064.00

CONSTRUCTION SURVEYING SERVICES

Construction Survey 79 79 $15,010.00

Record Plans 4 4 $760.00

Assume 3 weeks construction inspection, 5 days per week 5 hours per day on reclaim areas

Assume 2 weeks construction inspection, 5 days per week 5 hours per day on mill and overlay

Assume 1 week construction inspection, 5 days at 5 hours per day on restoration and punch list for both project

Assume 2 weeks construction inspection, 5 days per week 5 hours per day for Alt 1

Assume 54 hours for survery for base bid, assume 29 hours for survey for Atl 1

12 20 214 83 12 341

176.00 124.00 133.00 190.00 86.00 92.00

$2,112.00 $2,480.00 $28,462.00 $15,770.00 $1,104.00 $49,928.00

City of Minnetrista, Minnesota

ESTIMATE OF COST - 2019 Street Improvement Project

WSB

Reclamation and Mill & Overlay Improvements

CMT Unit Hourly or

Unit Cost Total Unit Cost

CMT02 Compaction Testing of Fill and Backfill 12.00 hours 78.00$ 936.00$ 4 trips at 3.00 hours each

3510 Nuclear Density Testing 6 tests 16.00$ 96.00$ 5 tests on subgrade

1 tests on storm sewer trench backfill

3500 Dynamic Cone Penetrometer (DCP) 10 tests 45.00$ 450.00$ 5 tests on aggregate base

5 tests on recalimed material

2160 Trip Charge 4 trips 60.00$ 240.00$

3025 Sieve Analysis through no. 200 Sieve 4 tests 150.00$ 600.00$ 1 tests aggregate base

3 tests reclaimed material

3260 Standard Proctor 2 tests 150.00$ 300.00$ 1 tests on subgrade

1 tests trench backfill

Subtotal 2,622.00$

4080 Core Thickness and Density Testing 9 tests 45.00$ 405.00$

4090 MnDOT Gyratory Mix Properties 3 tests 540.00$ 1,620.00$


CMT01 Sample Pick Up 10.00 hours 58.00$ 580.00$ 4 trips at 2.50 hours each

Subtotal 2,845.00$

CMT02 Testing of Concrete 15.00 hours 78.00$ 1,170.00$ Curb/Gutter 3 pours at 3.00 hours each

Flatwork 2 pours at 3.00 hours each

2040 Concrete Curing and Compressive Strength Testing 20 cylinders 30.00$ 600.00$ 5 sets at 4 cylinders each

CMT01 Sample Pickup 7.50 hours 58.00$ 435.00$ 3 trips at 2.50 hours each


Subtotal 2,685.00$

Asphalt Pavements

Concrete Inspection and Testing

Service Description Estimated Units

Aggregate and Soils Testing

Construction Materials Testing Estimate of CostsCity of Minnetrista

2019 Street Improvement ProjectCity Project No. 01-19 / WSB Project No.R-013162-000

Prepared by WSB

CMT80 Project Engineer/Manager 3.00 hours 125.00$ 375.00$

CMT70 Project Assistant 6.00 hours 88.00$ 528.00$

CMT90 Project Administrator 2.00 hours 68.00$ 136.00$

Subtotal 1,039.00$

Aggregate and Soils Testing 2,622.00$

Asphalt Pavements 2,845.00$

Concrete Inspection and Testing 2,685.00$

Project Supervision, Review and Management 1,039.00$

Estimated Total 9,191.00$

Inspection and Testing Project Summary

Project Supervision, Review and Management

_____________________________________________________________________________ Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS/DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Request for Approval of a Status Change from Probationary to Full-time status for Robert Goodman, Building Inspector, for completion of one-year probation

Cassandra Tabor, Director of Administration

June 3, 2019

Issue Mr. Robert Goodman began as Building Inspector on June 5, 2018 and was required to successfully complete a probation period of one year in order to move from probationary status to full-time status consistent with the personnel handbook.

Background Mr. Robert Goodman bested 3 other applicants and began his employment with the City of Minnetrista on June 5, 2018; and as a new hire, is required to spend one year as a probationary employee. After receiving an excellent performance review from Mr. David Abel, Community Development Director and Robert’s immediate supervisor, it is recommended that Mr. Goodman move from probationary status to full-time status. A rate of pay increase was agreed upon at hire of 2% but is no longer valid as Robert has applied for an internal promotion with the City to Building Official and this comes with an independent pay grade change and pay adjustment.

Summary The Council action is to move Mr. Robert Goodman from probationary to full-time status, effective June 5, 2019.

Recommended City Council Action: Recommend approval of Resolution No. 68-19 moving Mr. Robert Goodman from probationary status to full-time status, effective June 5, 2019, the one year anniversary from his date of hire, based on an excellent performance review and staff recommendation.


Item 6c i


CITY OF MINETRISTA

RESOLUTION APPROVING A STATUS CHANGE FROM PROBATIONARY TO FULL-TIME FOR ROBERT GOODMAN, BUILDING INSPECTOR

EFFECTIVE JUNE 5, 2019

WHEREAS, Mr. Robert Goodman was hired on June 5, 2018, and served the required one year as a probationary employee, consistent with the city’s Personnel Handbook; and

WHEREAS, Mr. Robert Goodman received an excellent performance review by his direct supervisor, Community Development Director David Abel, on his performance during his initial 12 months of employment; and

THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, to approve the change from probationary status to full-time status for Mr. Robert Goodman, Building Inspector, effective June 5, 2019, the anniversary date of his hire.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June, 2019, by a vote of ____Ayes and ____Nays.

______________________________ Lisa Whalen, Mayor

ATTEST:

_________________________________ Kris Linquist, City Clerk

(seal)

_ _ _ _

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

CITY OF MINNETRISTA

BUSINESS / DISCUSSION ITEM

Subject:

Prepared By:

Meeting Date:

Approval for Promotion of Robert Goodman from Building Inspector to Building Official

Personnel Committee: Mayor Lisa Whalen, Councilmember Pam Mortenson, City Administrator Michael Barone, Director of Administration Cassandra Tabor, Finance Director Brian Grimm

June 3, 2019

Issue The Personnel Committee met on May 29, 2019 and is recommending the Council accept a recommendation for promotion of Robert Goodman from Building Inspector to Building Official effective June 5, 2019. Robert has served as Building Inspector since hired on June 5, 2018. The goal at the time of Robert’s hire was to bring in an entry level employee to allow for future staffing changes, growth, and development.

Robert Goodman has done an excellent job over the last year, and with the increase in responsibilities that include plan review and additional licensure, the growth in our City inspections and permitting needs, and within the building department, Robert is currently demonstrating competency in the Building Official job description and is ready for this role. This promotion also allows us to retain talent, backfill Robert’s position with an inspector, and support the continuity needed for continued quality customer service. Robert receives praise from residents and builders in the area for his personability, knowledge, and customer service.

Minnetrista Pay Grade/Scales Building Inspector GL 10 $27.04 – 35.16 $56,253 - $73,129 Building Official GL 13 $33.50 – 41.87 $69,678 - $87,098

Summary

The Building Inspector position is graded at Grade 10 in the city’s job hierarchy, and the Building Official position is graded at Grade 13. Robert’s pay is currently at grade for the Building Inspector position in our pay grading system and will need to be adjusted to the entry point of the Building Official pay grade. This promotion maintains the bottom pay level listed in our advertisement to fill the Building Official position when vacated by Jesse Szykulski and Robert demonstrates equal, if not greater, industry experience than the other two applicants for this posted position. Robert’s initial pay rate will go from $27.23 per hour to $33.50 per hour.

As we continue in the process for hiring an inspector, which has required two advertisement

Item 6c ii

_ _ _ _

Mission Statement: The City of Minnetrista will deliver quality services in a cost effective and innovative manner and provide opportunities for a

high quality of life while protecting natural resources and maintaining a rural character.

extensions and is currently in the interview phase, we will need a pay plan that allows the City to retain our inspections staff and remain on track with the surrounding areas:

Building Inspector/Building Official Pay Plan

Inspector Current Hire

COLA +2.75% and 3% Market Adjustment

1 year +2%

$ 27.73 $ 27.04 $ 28.59 $ 29.16 $ 60,652.80

Official Current Promo COLA +2.75% and 3% Market Adjustment

1 year +2%

$ 27.23 $ 33.50 $ 35.42 $ 36.12 $ 75,129.60 $ 135,782.40

Previous Department Salaries Combined Jesse and Chad $ 136,385.00 2016

$ 139,110.00 2017 $ 142,584.00 2018

Jesse and Robert $ 137,904.00 2018-19 Robert and New Hire $ 135,782.40 2019


Recommended City Council Action: The Personnel Committee recommends approval of Resolution No. 69-19 promoting Robert Goodman to Building Official at a rate of $33.50 per hour, effective June 5, 2019.


CITY OF MINNETRISTA

RESOLUTION PROMOTING ROBERT GOODMAN TO BUILDING OFFICIAL

WHEREAS, Robert Goodman began employment for the City of Minnetrista on June 5, 2018, as Building Inspector; and

WHEREAS, Robert Goodman has successfully worked in the Inspector position since his time of hire, and, based on his performance and additional certifications over this past year, along with the growth of the City inspections and permitting and his increased responsibilities with plan review, is now ready to move into the Building Official position; and

NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF MINNETRISTA, that Robert Goodman be promoted to Building Official at a new rate of $33.50 per hour as recommended in the action item before the City Council for approval, effective date of the promotion to be June 5, 2019.

This resolution was adopted by the City Council of the City of Minnetrista on the 3rd day of June 2019, by a vote of ____Ayes and ____ Nays.

________________________ Lisa Whalen, Mayor

Attest:

_________________________ Kris Linquist, City Clerk (seal)

Documents

CITY COUNCIL MEETING AGENDA June 3, 2019 …...Minnetrista Work Session Minutes – May 20, 2019 Page 2 of 2 each basin. WSB will provide this to the City and Council. Staff will bring