Chromebook 1:1 Program Reference Manual

First Year of Implementation: 2015-2016 School Year

Grades 9-12

Program Focus: To equip all 9th through 12th grade students

with an individually assigned web-enabled device for the

purpose of learning through research, classroom collaboration,

real-time teacher monitoring of student work, instant feedback

on comprehension of subject areas, and efficient use of time by

students for completion of school work, of which all will better

prepare students for their futures.

TABLE OF CONTENTS

Introductory Information Page 1

Chromebook Case Page 2

Distribution and Return Plan Page 3

Chromebook Use and Care Page 4

Security Page 5-6

Fees Page 7

“Technology” section from student handbook

Keyboard Shortcuts

Technology Use Consent Form

If you have any questions about the information presented in this reference manual, please contact:

High School Principal, Sue Davis

Technology Coordinator, Becky Sanborn

Technology assistance is available to students during the school day by technology staff located in the

Media Center area.

1. INTRODUCTORY INFORMATION

1.1 Program Focus

To equip all 9th through 12th grade students with an individually assigned web-enabled

device for the purpose of learning through research, classroom collaboration, real-time

teacher monitoring of student work, instant feedback on comprehension of subject

areas, and efficient use of time by students for completion of school work, of which all

will better prepare students for their futures.

About Chromebooks (1:57)

https://www.youtube.com/watch?v=rc48XXBV4pc

1.2 Students

This program is currently being offered to students in grades 9th, 10th, 11th, or 12th

enrolled at Ogilvie Public Schools.

1.3 Program Participation Fee

The cost for a student to have a Chromebook individually assigned to him\her and for

his\her own use for each school year is $25.00. This fee and individual assignment

allows for the student to take the Chromebook off school grounds and maintain

possession of the Chromebook throughout the school year. This must be paid in full by

check or cash at the time of receiving the Chromebook.

1.4 Chromebook Model

Page 1

1.5 Chromebook Case

YKK zippers for maximum reliability tightly seals your case without making contact with the surface

of your device.

Lightweight, handle-less design makes it effortless to slide into and out of backpack.

Non-scratch neoprene interior pockets provides additional storage space for your must have

accessories.

Stylish, lightweight and tough.

Constructed of water resistant rugged 1680D ballistic nylon & polyester.

Page 2

2. DISTRIBUTION AND RETURN PLAN

2.1 Student Chromebook Acquisition

Students may pick up their Chromebooks at Open House, Wednesday, September 2nd,

2015, 3:00 – 7:00 pm, from the School Commons. A parent will need to be present to

sign and review forms.

Students not able to attend Open House, may obtain the documents needed by coming

to the Technology Department on the first day of school, or at any other time during the

school year when the decision has been made to participate. Once all documentation

and the fee have been turned in, the Chromebook will be issued to the student.

Students not participating in the program will be allowed to use a shared Chromebook

at school during school hours. Students will need to check out and check in the

Chromebook from technology staff each day. Use of the shared Chromebook is directed

by the technology section of the student handbook.

New students enrolling during the school year may participate in the program once

district enrollment documents are completed.

2.2 Student Chromebook Return

Students must return Chromebooks to the Technology Department by the end of each

school year. Chromebooks will be checked, cleaned, re-inventoried, and stored.

Students participating again in the next school year will be issued the same

Chromebook.

Students only qualify for participation in the program while enrolled at Ogilvie Public

Schools. If a student withdraws from the district, the Chromebook must be returned at

that time.

Chromebooks intentionally not returned to the district when required, will result in the

Chromebook being considered stolen and a police report will be filed.

Page 3

3. CHROMEBOOK USE AND CARE

3.1 Informational Links

Chromebooks in the classroom (2:20):

https://www.youtube.com/watch?v=rBFEfluPgmA

How to take care of your Chromebook (1:29):

https://www.youtube.com/watch?v=RIL4Qn4XgU4

3.2 Accessories

One power adapter will be issued with each Chromebook. Care should be taken when

plugging in and removing the cord from the Chromebook AC power port to avoid

damage.

One case will be issued with each Chromebook. Cases will be labeled on the outside

with the student’s first name and last initial. Students are not allowed to remove this

identification. Students should keep the Chromebook in its case at all times to avoid

damage to the Chromebook.

3.3 Caring For Your Chromebook

Use both hands when carrying your Chromebook.

Do not put excessive weight onto your Chromebook.

Do not eat or drink by your Chromebook.

Only clean the screen with a soft dry anti-static cloth or microfiber cloth.

Do not put excessive pressure on the screen.

Do not leave the Chromebook in extreme hot or cold temperatures.

Do not put stickers on the Chromebook or its case.

Do not tamper with or alter the identification labels currently on the Chromebook.

3.4 Charging Your Chromebook

Students are expected to arrive at school each day with a fully charged battery. The

Chromebooks charge from a wall outlet.

Page 4

4. SECURITY

4.1 District Managed Settings

District Chromebooks are managed by the Google Education Management Console.

Any attempt by a student to bypass or change district settings by use of third party

software or “jail-breaking” techniques will result in the student no longer having use

of a Chromebook, in addition to further disciplinary actions.

4.2 Storage

When students don’t have their Chromebook within their possession, it should only

be kept in a secure place.

4.3 Online Safety

While at school, Chromebooks will be connected to the filtered district wireless

network. While away from school, students and parents should be aware of the risk

of attaching through other networks.

4.4 Digital Citizenship

iKeepSafe and Google teamed up to provide curriculum for staying safe online.

http://ikeepsafe.org/educators_old/more/google/

Don’t post personal information (name, age, school, address, phone number).

Make sure you check your safety settings.

Keep passwords private.

Think before you post or share information.

1. Be respectful to yourself and others. 3. Don’t put up with bullies. Ignore or block people who harass you. 4. Don’t be a bully. You can be blocked or banned. 5. If something happens online that makes you uncomfortable, tell a trusted adult.

Page 5

4.4 Digital Citizenship (cont.)

Online Citizenship Guidelines: Treat people online as if you are in person. Treat others as you would like to be treated.

Be respectful, polite, and considerate to anyone you meet. Don’t use anonymity to abuse your power online.

Think before you post. Protect your reputation.

Don’t be a bully. Don’t attack or disrespect anyone by swearing, insulting, harassing, or calling names. Do not write or respond to personal insults because it can give you a bad reputation.

Learn the rules of different communities online and follow them.

Tips and Tricks:

Avoid using all capital letters. IT LOOKS LIKE SHOUTING and is difficult to read.

E-mail: be cautious when choosing “Reply to All.” (This button enables you to reply to everyone included in the email and not simply to the “sender”.)

Page 6

5. FEES

Program Participation………………………………………$25.00 per school year

Chromebook Power Adapter Replacement……………………………….$20.00

Chromebook Case Replacement……………………………………………$25.00

Chromebook (full replacement cost)………………………………………..$212.00

Chromebook repairs………..…………….………determined on individual basis

*Normal wear is expected of the case; however, the cases purchased are very

durable and should not show much wear from daily use over the course of the

school year. Keep in mind that students will be issued their same case each year.

Take good care of all accessories.

*If the power adapter is damaged or lost, the student and parent(s) are responsible

for the replacement cost.

*The student and parent(s) are responsible for the cost of Chromebook repairs due

to neglect, misuse, and\or intentional damage. Determination of monetary

responsibility will be made by the Technology Coordinator and\or School Principal

on a case by case basis after a full investigation.

Page 7

-----Start of Technology section from HS Handbook 2015-2016-----

TECHNOLOGY

Ogilvie Public Schools encourages technology use which facilitates current communication methods, the exchange of information, and the use of computer equipment in pursuit of the District’s curricular, instructional, technological, and research goals as a means to further student education. We are pleased to offer students of Ogilvie Public Schools access to the District’s electronic network, including the Internet. The Internet offers vast, diverse, and unique resources. The District’s goal in providing this service is to promote educational excellence by incorporating the benefits of advanced technology use within classrooms, therefore giving students opportunities for resource sharing, innovation, and communication.

Acceptable Use: Electronic Network \ Internet Student access of the District’s electronic network must be for the purpose of education or research.

Access to the District’s electronic network is a privilege, not a right, and inappropriate use will result in those privileges being revoked. The Technology Coordinator and\or School Principal will make all decisions regarding whether or not a student has violated his\her network use and may deny, revoke, or suspend access at any time.

Network storage areas will be treated like school lockers. Network administrators may review files and communications to maintain system integrity and insure that users are using the system responsibly. Users should not expect that files stored on the district servers will always be private.

Along with access to computers and people all over the world comes the availability of materials that may not be considered appropriate in the classroom. However, the school staff, parents and guardians of minors are responsible for setting and conveying the standards that students should follow when using media and information sources.

Access to the Internet will enable students to explore thousands of libraries, databases, and websites thus enhancing academic opportunities. Families should be warned that some material accessible via the Internet might contain items that are illegal, defamatory, inaccurate or potentially offensive to some people. System configurations have been put in place to protect students from inappropriate content. However, while our intent is to make the Internet accessible to further educational goals and objectives, students may find ways to access other materials as well. Individual users of the District’s electronic network are responsible for their behavior and communications over that network. It is presumed that users will comply with district standards and will honor the agreements they have signed.

We believe that the benefits to students from access to the Internet, in the form of information resources and opportunities for collaboration, exceed any disadvantages. Additional policy reference: Policy 524: Internet Acceptable Use And Safety Policy

Electronic Mail The District’s student email system is part of the curriculum and intended for communication between students and teachers. Email access is for educational purposes only. Students in grades 5 through 12 are given Google Education email accounts, which are restricted to email transmissions within @ogilvie.k12.mn.us and @student.ogilvie.k12.mn.us addresses only. Email files should not be considered private. Network administrators may review email content to maintain system integrity and monitor responsible use. Students are expected to respect the rights of others within the use of the email system, be responsible at all times, and follow all related policies while using the student email system.

Unacceptable Use a. Sending or displaying offensive messages or pictures; b. Using obscene language; c. Harassing, insulting, or attacking others; d. Damaging computers, computers systems or computer networks; e. Violating copyright laws; f. Using another’s password; g. Trespassing in another’s folders, email, work or files; h. Intentionally wasting limited resources, or employing the network for commercial

purposes; i. Downloading and\or installing software; j. Using the network for any illegal activity; k. Sending, accessing, uploading, downloading, or distributing offensive, profane,

threatening, pornographic, obscene, or sexually explicit materials l. Using the network to setup non-educational Internet accounts with personal

information, such as chat rooms, auctions, classifieds, etc. Transmission of any material in violation of U.S. or state regulations including copyrighted, threatening, or obscene materials is prohibited. Use for commercial activities by for-profit organizations, product promotion, political lobbying, or illegal activities are strictly prohibited.

Acceptable Use: Electronic Devices New technologies are continually shifting the ways that information may be accessed, communicated, and transferred. Those changes may also alter instruction and student learning. With current school technology initiatives, Ogilvie High School students may be provided with an individual 1:1 electronic device, such as a laptop, Chromebook, or iPad. It is the expectation that students with care for these devices while in their possession.

BYOD (Bring Your Own Device) Only students with a teacher who has given specific instruction for personally owned (non-school owned) devices to be voluntarily used within a classroom, may bring those devices to school.

a. It is the student’s responsibility to keep the device secure while not being used (teacher assigned secured classroom location, locked locker, etc.);

b. The student may only use his/her device in the relevant BYOD classroom; c. The student may only connect to the District’s wireless network;

Ogilvie Public School District is not responsible for non-school owned devices brought into the building. 1:1 Electronic Devices 1:1 (one to one) In a 1:1 learning environment, a student is issued a school owned electronic device for his\her access to the Internet and\or apps as installed on the device, for educational purposes, including access and work done on school grounds, as well as off school grounds if applicable. In the case of off school grounds use, students must also adhere to guidelines set forth in the individual device issuance agreement. iPads\Tablets\Chromebooks iPads, tablets, & Chromebooks are wireless electronic devices that give the user access to the Internet and also the use of the installed apps. iPad\Tablet\Chromebook Care Students using school iPads\Tablets\Chromebooks are expected to take proper care of the device, including:

a. Only use a clean soft cloth to clean the screen b. Insert cables properly to prevent damage to the device c. Keep device and case free of stickers, writing, etc. d. Keep the battery charged e. Keep the device in its school issued case at all times f. Do not lean on the device or put excessive pressure on the screen

iPad\Tablet\Chromebook Settings Students are not allowed to alter any District configurations set on the electronic device. Only wireless network connections to OPS-Student are permitted within the school building. Software Original software\apps must remain on the electronic device. Additional apps will be installed by school staff as needed. Ogilvie Public Schools is not responsible for any costs incurred by student installed apps. If there are technical issues with the iPad\Tablet and it is restored, Ogilvie Public Schools is not responsible for any lost information, app data, or student installed apps, if applicable.

Additional Student Responsibilities a. Students will use electronic devices in a responsible and ethical manner b. Students will use all technology resources in an appropriate manner to avoid

damage to any school equipment c. Students will keep electronic devices in good working order d. Students will report electronic device damages. Students will be responsible for

the repairs of electronic devices when intentionally damaged, misused, or neglected

e. Students will store electronic devices properly in classroom storage carts, other school secured areas, or when off school grounds, if applicable, in an appropriately secured place

Additional policy reference: “iPad\Tablet Program – General Guidelines” document, “iPad\Tablet Program – Overview” document, “Electronic Device Program – Agreement & Individual Device Assignment” document

Unacceptable Use: Personally Owned Electronic Devices Students are not permitted to use cell phones, iPods, tablets, Mp3 Players, laser pointers, digital storage devices (exception is a USB drive used for school work), handheld video games, or non-school owned iPads, laptops, or other electronic devices, while school is in session (7:50 AM to 4:05 PM). Cell phones and cameras are not allowed in the locker rooms at any time. Any student violating these rules will have their electronic device confiscated. On the first offense, the device will be returned to the student at the end of the class or school day. On the second and subsequent offense a parent must pick it up and detention will be assigned. Phones may be reviewed if they are suspected of being involved in misuse. When cell phones are confiscated the battery and SIMS card must remain in the phone. Violation of this will result in additional disciplinary action. If a student should need to use a phone during school hours for emergency purposes, permission may be granted from a teacher or the office. EXCEPTION: The only approved use of these devices is within a BYOD classroom when set as such by the teacher, which then results in the BYOD guidelines being followed. Additional policy reference: Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student’s Person

-----End of Technology section from HS Handbook 2015-2016-----

Keyboard Shortcuts

Tabs and windows

Open a new window Ctrl + N Open a new window in incognito mode Ctrl + Shift + N Open a new tab Ctrl + T Open a file in the browser Ctrl + O Sign out of your Google Account on Chrome OS Ctrl + Shift + Q (twice) Close the current tab Ctrl + W Close the current window Ctrl + Shift + W Reopen the last tab you've closed. Chrome remembers the last 10 tabs you've closed.

Ctrl + Shift + T

Go to the tab at the specified position in the window Ctrl + 1 through Ctrl + 8 Go to the last tab in the window Ctrl + 9 Activate items 1-8 on your shelf Alt + 1 through Alt + 8 Use F keys (F1 to F12) Search + 1 through Search + = Open the last item on your shelf Alt + 9 Go to the next tab in the window Ctrl + Tab Go to the previous tab in the window Ctrl + Shift + Tab Go to the previous window you had open Alt + Tab Go to the next window you have open Alt + Shift + Tab Go to previous page in your browsing history Backspace, or press Alt and the left arrow Go to the next page in your browsing history Shift + Backspace, or press Alt and the right

arrow Open the link in a new tab in the background Press Ctrl and click a link Open the link in a new tab and switch to the new tab Press Ctrl + Shift and click a link Open the link in a new window Press Shift and click a link Open the link in the tab Drag the link to the tab's address bar Open the link in a new tab Drag the link to a blank area on the tab strip Open the webpage in a new tab Type a web address (URL) in the address bar,

then press Alt + Enter Return the tab to its original position While dragging the tab, press Esc Lock your screen Ctrl + Shift + L

More can be found at: https://support.google.com/chromebook/answer/183101

Ogilvie Public Schools

Requirement: To be signed by all students in grades 5-12 and parents of students in grades K-4, to obtain

use of the Ogilvie School District network and technology equipment.

I have read the Technology section of the Student Handbook and have reviewed the related

policies. I agree to follow these guidelines with my use of technology software and equipment at

Ogilvie Public Schools:

Student Signature__________________________________________________________

Printed Name______________________________________________________________

Date_________________________________ Grade____________________

Parent Signature (of students in grades K-4)_________________________________________

Technology Use Consent Form

2015-2016

Student Handbook & Referenced Policies