Chapter 18: Chapter 18: Dynamic Data ExchangeDynamic Data Exchange

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Dynamic Data Exchange (DDE)Dynamic Data Exchange (DDE)

Dynamic Data Exchange is method Dynamic Data Exchange is method that allows Windows programs to that allows Windows programs to share data.share data.Using DDE, you can enter a formula Using DDE, you can enter a formula into an Excel spreadsheet cell that into an Excel spreadsheet cell that refers to a field of data in Peachtree. refers to a field of data in Peachtree. Whenever you use that spreadsheet Whenever you use that spreadsheet in the future, the cell is updated with in the future, the cell is updated with the current data from Peachtree.the current data from Peachtree.

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Downloading Files from the Internet Downloading Files from the Internet to Peachtree, p. 631to Peachtree, p. 631

In order to complete Chapter 18, you In order to complete Chapter 18, you need to download the files shown on p. need to download the files shown on p. 631 from Peachtree’s website at 631 from Peachtree’s website at www.peachtree.com/support.ddewww.peachtree.com/support.dde

1.1. DDE-BalSheet.xlsDDE-BalSheet.xls

2.2. DDE-Graph.xlmDDE-Graph.xlm

3.3. DDE-Requests.xlsDDE-Requests.xls

4.4. DDE-TrialBal-EmpList.xlsDDE-TrialBal-EmpList.xls

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Downloading Files from the Internet to Downloading Files from the Internet to Peachtree (concluded), pp. 631-633Peachtree (concluded), pp. 631-633

Complete steps 1-14 on pages 631-633 to download Complete steps 1-14 on pages 631-633 to download Peachtree’s DDE files.Peachtree’s DDE files.

In order to complete the activities in Chapter 18, you In order to complete the activities in Chapter 18, you must download the four files shown on page 631 to must download the four files shown on page 631 to Peachtree program path. The default location for Peachtree program path. The default location for Peachtree is c:\peachw.Peachtree is c:\peachw.

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Software Objectives, p. 633Software Objectives, p. 633

Work with two Windows programs at the Work with two Windows programs at the same time: Peachtree Complete same time: Peachtree Complete Accounting 2003 and Microsoft Excel Accounting 2003 and Microsoft Excel for Windows.for Windows.

Use macros to create spreadsheets Use macros to create spreadsheets from Bellwether Garden Supply data.from Bellwether Garden Supply data.

Display and save bar graphs.Display and save bar graphs.

Save Excel files.Save Excel files.

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Web Objectives, p. 634Web Objectives, p. 634Use your Internet browser to go to the book’s website at Use your Internet browser to go to the book’s website at www.mhhe.com/yacht2003www.mhhe.com/yacht2003

Unzip the DDE-EXCEL-ZIP.EXE files to Peachtree’s Unzip the DDE-EXCEL-ZIP.EXE files to Peachtree’s program path. (If your instructor has already copied program path. (If your instructor has already copied these files, you do not need to copy them again.)these files, you do not need to copy them again.)Go to the Internet Activity link on the book’s website. Go to the Internet Activity link on the book’s website. Then, select WEB EXERCISES PART 4. Continue to Then, select WEB EXERCISES PART 4. Continue to explore the third exercise in Part 4explore the third exercise in Part 4−−Web Development.Web Development.Use a word processing program to write summaries of Use a word processing program to write summaries of the websites that you visited.the websites that you visited.

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Dynamic Data Exchange Dynamic Data Exchange flowchart, p. 634flowchart, p. 634

Spreadsheet, Database, or other software

Dynamic Data Exchange

Peachtree Complete Accounting 2003 data

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Peachtree TipsPeachtree Tips

Before completing the work in Chapter 18, you must copy Before completing the work in Chapter 18, you must copy the four files from Peachtree’s website at the four files from Peachtree’s website at www.peachtree.com/support.dde. (See textbook pages 631-www.peachtree.com/support.dde. (See textbook pages 631-633.)633.)You restore Bellwether data from the Exercise 6-2.ptb file to You restore Bellwether data from the Exercise 6-2.ptb file to complete Chapter 18.complete Chapter 18.If you do not have Exercise 6-2 data, install Bellwether’s If you do not have Exercise 6-2 data, install Bellwether’s starting data. Installing Bellwether’s starting data is shown in starting data. Installing Bellwether’s starting data is shown in Appendix A, pp. 684-685, Appendix A. Appendix A, pp. 684-685, Appendix A. Whenever you use DDE, you must start Peachtree first, then Whenever you use DDE, you must start Peachtree first, then Excel.Excel.

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Backing up Chapter 18Backing up Chapter 18

DiskDisk Backup Name Backup Name

KBKB Page Nos.Page Nos.

18 of 1818 of 18 A:\bgsbar2.xlsA:\bgsbar2.xls 14 KB14 KB 639639

A:\bgsbar1.xlsA:\bgsbar1.xls 14 KB14 KB 639639

A:\balsht.bgs.xlsA:\balsht.bgs.xls 18 KB18 KB 640640

A:\Exercise 18-1A:\Exercise 18-1 17 KB17 KB 644644

A:\Exercise 18-2A:\Exercise 18-2 17 KB17 KB 644644

TOTAL KBTOTAL KB 80 KB80 KB

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Chapter 18 topicsChapter 18 topics1.1. Downloading Files from the Internet to Peachtree, pp. 631-633 Downloading Files from the Internet to Peachtree, pp. 631-633 2.2. Software objectives and web objectives, pp. 633-634Software objectives and web objectives, pp. 633-6343.3. Getting started, pp. 635-637Getting started, pp. 635-637

a. Microsoft Excel’s spreadsheet window, p. 637a. Microsoft Excel’s spreadsheet window, p. 637b. Income vs. Expense Year-to-Date bar chart, p. 638b. Income vs. Expense Year-to-Date bar chart, p. 638c. Actual vs. Budget (Income) Year-to-Date bar c. Actual vs. Budget (Income) Year-to-Date bar chart, p. 639chart, p. 639

4.4. Internet Activity, p. 641Internet Activity, p. 6415.5. Summary and Review, p. 641Summary and Review, p. 641

a.a. Going to the net, p. 642Going to the net, p. 642b. True/make true questions, pp. 642-644b. True/make true questions, pp. 642-644c. Exercise 18-1, p. 644c. Exercise 18-1, p. 644e. Exercise 18-2, p. 644e. Exercise 18-2, p. 644e. Chapter 18 index, p. 645e. Chapter 18 index, p. 645

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Getting started, pp. 635- 637Getting started, pp. 635- 637

Read page 635 and 636. Read page 635 and 636.

Complete steps 1 – 12 on pages 635 and Complete steps 1 – 12 on pages 635 and 636.636.

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Select Company, 637Select Company, 637After step 12 on page 636 is completed, the “Select After step 12 on page 636 is completed, the “Select Company” window appears.Company” window appears.

Click on <Click on <OOK>. Read the paragraph under step 13 K>. Read the paragraph under step 13 on p. 637. Complete step 14 to view the on p. 637. Complete step 14 to view the spreadsheet.spreadsheet.

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Microsoft Excel – Datasht.xls, p. 637Microsoft Excel – Datasht.xls, p. 637

After completing step 14 a. and b. on page 637, the After completing step 14 a. and b. on page 637, the spreadsheet appears. Read the “Comment” box on p. 637.spreadsheet appears. Read the “Comment” box on p. 637.

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Microsoft Excel–Income vs. Expense Year-Microsoft Excel–Income vs. Expense Year-to-Date bar chart, p. 638to-Date bar chart, p. 638

Complete steps 15 a. – d. on p. 638Complete steps 15 a. – d. on p. 638

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Microsoft Excel–Actual vs. Budget (Income) Microsoft Excel–Actual vs. Budget (Income) Year-to-Date bar chart, pp. 638-39Year-to-Date bar chart, pp. 638-39

Complete steps 16 a. – e. on pp. 638-639Complete steps 16 a. – e. on pp. 638-639

Complete steps 17 – 20 on page 639.Complete steps 17 – 20 on page 639.

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Payroll summary information, Payroll summary information, p. 639-640p. 639-640

Complete steps 1-6 on pp. 639-640.Complete steps 1-6 on pp. 639-640.

Complete steps 1–5 on p. 641.Complete steps 1–5 on p. 641.

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Glossary of TermsGlossary of TermsChapter 18Chapter 18

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Dynamic Data Exchange, p. 634Dynamic Data Exchange, p. 634

DDE is a method that allows Windows DDE is a method that allows Windows programs to share data.programs to share data.

Using DDE, you could enter a formula Using DDE, you could enter a formula into an Excel spreadsheet cell that into an Excel spreadsheet cell that would refer to a field of data in would refer to a field of data in Peachtree.Peachtree.

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Macro, p. 635Macro, p. 635

A macro is a series of commands and A macro is a series of commands and keystrokes that automate frequently keystrokes that automate frequently performed tasks.performed tasks.

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Internet Activity, p. 641Internet Activity, p. 64111 Go to the book’s web site at Go to the book’s web site at www.mhhe.com/yacht2003www.mhhe.com/yacht2003

22 In the “Student Center” list, link to Internet Activities.In the “Student Center” list, link to Internet Activities.

33 Link to WEB EXERCISES PART 4.Link to WEB EXERCISES PART 4.

44 Since this exercise was started in Chapter 17, continue to Since this exercise was started in Chapter 17, continue to explore the “WEB DEVELOPMENT” links.explore the “WEB DEVELOPMENT” links.

66 Using a word processing program, write a brief summary Using a word processing program, write a brief summary of what you find. Include all appropriate web site of what you find. Include all appropriate web site addresses.addresses.

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Going to the Net, p. 642Going to the Net, p. 642 Access the MSDN Online Library website atAccess the MSDN Online Library website athttp://msdn.microsoft.com/libraryhttp://msdn.microsoft.com/library

1.1. What is the MSDN library?What is the MSDN library?

2.2. Type Type What is DDE? What is DDE? in the Search field. Then, select in the Search field. Then, select GO. Define the term Dynamic Data Exchange.GO. Define the term Dynamic Data Exchange.