Bylaws, Policies & Procedures

30 Nov 2012

Scouter Carrie

Woodbadge Part 1 for Group Committee

Teaching Points

Identification and overview of the sections of the BP&P document

The Role of BP&P as principal governance and guidance document for Scouting

Continuous updating of the BP&P

Sections of the BP&P

By-law No. 2 – This is the governance structure of Scouts Canada. All non-profit or charitable organizations must have a By-Law or Constitution that outlines how they will carry out their business:

MeetingsElectionsFinancial YearMembershipVotingOfficersBoard of GovernorsCouncilsEtc….

Sections of the BP&P

1000 – Policies of Scouts Canada 2000 – Scouts Canada Structure 3000 – Membership and Registration 4000 – Appointments/Positions 5000 – Scouts Canada’s Programs 6000 – Adult Development 7000 – Duty of Care 8000 – Uniforms and Insignia 9000 – Recognition/Honours & Awards 10000 – Camping and Outdoor Activities 11000 – Accounting and Fundraising Principles 12000 – Personal Information Protection 13000 – Risk Management 14000 – Employees 15000 – Conflict of Interest 16000 – Intellectual Property 19000 – Other Procedures 20000 - Forms

Role of the BP&P

BP&P provides guidance on program delivery and administration including:

Duty of Care Forms required for different activities Ratio of leaders to youth by section Screening requirements Terms of References Program Objectives & goals Adult Volunteer training & development Uniforms

Role of the BP&P

Question:

Why do we have policies?

Where do they come from?

Role of the BP&P

Policies are intended to remove questions about whether we should or should not be doing something. They exist to protect our youth and volunteers and ensure the program is being run in a consistent manner no matter where a group is located.

Role of the BP&P

Policies are usually developed because a situation or issue has come up, either in Scouts Canada or other countries. We develop policies to prevent the same issue from happening again in the future.

Updates to the BP&P

Due to the nature of ongoing updates to the BP&P, Volunteers are encouraged to access the version on the Scouts.ca website to ensure they have the most recent copy with current policies.

http://www.scouts.ca/ca/scouters

Exercise 1

What is the ratio of Leaders to youth for Beavers on an outdoor, overnight activity?

1 Leader to 5 Youth – 4008.2(iii)

1 Parent Helper can supervise up to 2 Youth – 10001.1(i)

Exercise 2

Under what conditions can a youth member be counted in the leadership ratio for Beaver or Cub sections:successfully completed Wood Badge Part I for the Section in which they will be working; have completed three Personal Reference Check (usually the individuals section leader); and has read and understands the Duty of Care document.Note: minimum standard of two registered adults must be maintained.4008.5

Exercise 3

What is the definition of “Family Camping”? An overnight camp where each youth is

supervised by an adult member of their family or designate.

10000.2(v)

Exercise 4

Can Scouts conduct a camp without adult leadership? Yes. Troop Scouters may approve patrol size groups of Scouts (two to ten) holding short term camps without adult leadership, providing each Scout has obtained permission from a parent or guardian.10001.3

Summary

The BP&P document is our guiding document outlining the conduct of Scouting activities, administration of the program and how we conduct business under various circumstances.

Be sure to check online for updates to the manual as it does change frequently.

QUESTIONS?