Building & Grounds Data

INTRODUCTION

The Hamilton School District #3 Board of Trustees is developing a comprehensive 20 year plan for the facilities needs of the district. The goal is to develop a plan that is cost effective for the taxpayer, educationally sound, and is proactive, not reactive to the potential population growth in the district. In addition, it will include a plan to change the current status of reactive facilities maintenance into a more cost effective predictive maintenance program.

The school board, in cooperation with a group of local citizens, has been working diligently to frame the decisions that face the Hamilton School District with regard to the facilities and real estate assets currently in possession. This is a complex decision. The school board is committed to making this decision only after intensive scrutiny of data and extensive opportunity for the community to give input.

This information packet was compiled based on current knowledge and data regarding the facilities in the Hamilton School District. A portion of the data was provided by outside sources and some was compiled from district generated data. It is accurate to the best of our ability and knowledge with the following delimitations:

1. The cost of roof replacement was based on an average quote of $3.25 per square foot for overlay and $4.50 for tear off and replacement. This does not include structural or insulation changes.

2. The building capacity was based on the need for special education, Title I and counseling in addition to computer labs, etc. These are realistic capacities for each building that are not inflated by unrealistic space needs or deflated by considering all students as general education students.

3. The roof condition was surveyed by the district’s insurance company.4. The HVAC systems were evaluated in 2003 and replacement options were

developed at that time. THE REPLACEMENT COSTS ARE 2003 ESTIMATES and need to be adjusted to 2007 rates (approximately 9.6% increase). The heating system status is based on the 2003 findings. Routine maintenance has been accomplished on several of the boilers since that time and in 2006 all boilers passed inspection.

5. The survey comments are broken down by building and represent the actual comments on the survey forms without corrections for grammar or context. General comments not listed under a specific building are listed separately.

6. The number of responses were less than 10% of the surveys distributed (n=19).7. No surveys were distributed at the High School.8. Enrollment numbers reflect the fall enrollment count on October 2, 2006. A chart

of historical enrollment numbers appears at the end of the document.9. The cost per student is based on general fund budget distribution and the non-

instructional amount represents a portion of the overall amount.10. Student population growth is difficult to predict.11. The outstanding maintenance costs are the result of deferred maintenance that was

brought on by shortfalls in funding.

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HAMILTON SCHOOL DISTRICT FACILITIES

BuildingWashington

Grade configurationPK-1

Size23,870 Sq Ft11 classrooms5 specialty rooms1 library2448 sq ft gym

Lot size2.0 Ac

Enrollment

PK – 7K – 1041st - 120Total – 231

CapacityK-801st - 140

Cost/studentOverall $3214.97Non-instructional $419.16

Outstanding repair cost estimate

Total of Maintenance needs = $322,740HVAC and Immediate needs = $195,250

Future growthIf all day kindergarten is added there is insufficient room.

Roof condition11,450 Sq feet in 200612,420 Sq ft remaining (this area can be hot mopped)

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Cost of roof replacement$29,900 Paid in 2006c. $1000 Outstanding (hot mop)

Heating system statusBoiler passed inspection in July of 2006. Approximately $6000 was spent to bring it up to standards. Accident in November 2006 injured an employee with hot steam – part was replaced.

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Damaged pipe Repaired pipeExisting Condition of System

The original portion of this school was built in 1949. Heating is provided by a high-firebox, low pressure steam boiler with a power burner. The burner does not appear to be set up for modulation. The condensate return system has a vacuum pump. It is unknown if the vacuum pump is still functioning, but there have been no complaints of slow condensate return. Near boiler piping appears to be properly configured and sized.

Four heating mains take off from the steam header. They serve the east

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classrooms, the west classrooms, the gymnasium, and the air handling unit. The air handling unit is located in a mezzanine off the boiler room. It appears to be 100% outdoor air and includes three ventilation zones: the southeast corner classroom, the remaining east classrooms, and the west classrooms. The gymnasium is served by two separate smaller air handling units. This equipment has not required much maintenance over the years, and temperature control appears to be satisfactory.

There are some existing conditions in the boiler room that, although probably acceptable at the time of their construction, are violations of current Uniform Building and Mechanical Codes and which might have to be addressed as part of any heating system remodel. These conditions include lack of complete fire-stopping in boiler room; location and size of combustion air openings; lack of a second exit from the room; and lack of emergency boiler shut-off switch. Removal of asbestos-bearing materials and replacement with modern products will be required in work areas.

Cost of heating system replacement

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Hot water supply units

Survey Summary about building

Comments:Expand/Remodel/Update – Add second story?Keep it as is.Make needed repairs and keep.No more building on. Playground is too small.Sell

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Great location/cute schoolExpansion to accommodate full day kindergartenWould love to see changes so an all day kindergarten could take place.Build on to accommodate all day kindergarten.I agree that it needs repairs soon.Look at adding on to WA if K goes all day. Or return to neighborhood schools K-5 or 6 including WV.Fix all schools Keep everything! Just buy trailers for schools that need more room.Fix what does need to be fixed.Repair.Great location, make repairs ad add a pod.

BuildingWestview

Grade configurationHS alternative and rental

Size23,700 Sq Ft10 classrooms1 specialty room1 library3960 sq ft gym

Lot size15.69 Ac

Enrollment

HS 14

Capacity270

Cost/student$8913.16



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Haynes Field Maintenance

Total = $45,000

Roof condition

Cost of roof replacement$77,025 overlay$106,650 tear off

Heating system status

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This school was built in 1963. Heating is provided by a Cleaver-Brooks Scotch-Marine style, hot water boiler with a power burner. The boiler's maximum input is 1,674,000 Btu/hr. The boiler has had a number of tubes replaced over the years.

Two Taco pumps circulate water to the building. The system appears to be able to reset the heating water supply temperature on the basis of outdoor air temperature (controls are pneumatic). Water appears to bypass the boiler to achieve the reset. While this is not an uncommon method of achieving reset, in older systems, it may provide an acceptable minimum flow rate through modem boilers. Five heating mains take off from the main supply header. They serve the north classrooms, the south classrooms, the lab and center classrooms, the gymnasium, and the air handling unit.

The main air handling unit is located in the boiler room. It mixes outdoor air and return air to provide ventilation for the classrooms and office areas. The air handler is a down-flow unit and discharges into the pipe tunnels, which are used as a supply air plenum. Ductwork runs from tunnels to the perimeter of each classroom, where grilles are located underneath the perimeter baseboard radiation. It is likely that there is asbestos insulation on the pipes in the tunnels. Each classroom has its own thermostat to control heating by turning the baseboard radiators on or off.

The gymnasium is served by two separate smaller air handling units. The air handling equipment has not required much maintenance over the years, and temperature control appears to be satisfactory.

There are some existing conditions in the boiler room that, although probably acceptable at the time of their construction, are violations of current Uniform Building and Mechanical Codes and which might have to be addressed as part of any heating system remodel. These conditions include lack of complete fire-stopping in boiler room and lack of emergency boiler shut-off switch. Also a current code violation is the use of the corridors as a return path to the main air handler. Removal of asbestos-bearing materials and replacement with modern products will be required in work areas.

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Comments:Demolish and build new middle school on site.Keep it as is or use as an elem.Keep it for alt. high school & adm center.Sell it!Keep – rebuild as middle schoolValuable resource to community – if sold, approach city of Hamilton first.Remove asbestos.Sell do to “update” cost – no historical value.New safer building.Not very familiar with this site.Do not sell. We can’t replace it or the land.

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Fix all schools Keep everything! Just buy trailers for schools that need more room.New middle school built on grounds – gives students use of tennis courts, fields, etc. Bigger playground.Fix what does need to be fixed.SellTear down and rebuild on that lot the K-1

BuildingDaly

Grade configuration2-5

Size41,458 Sq Ft24 classrooms1 library1 “Den”4702 sq ft gym

Lot size20.5 Ac

Enrollment

2nd – 933rd – 954th - 93

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5th – 76Total - 357

Capacity500




Roof condition

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Existing Condition of System

The original portion of the school was constructed in 1969. This part of the building is served. a cast-iron sectional (make and *model are obscured) steam boiler with a modulating power burner. Near-boiler piping appears to be appropriate. The condensate pump is a pit/submersible type located behind the boiler. The boiler and associated equipment and piping appear to be in decent shape. The maintenance staff have reported having problems with make-up water, leaking tubes, and a failed-and now replaced-Fireye burner controller.

This boiler has two branches off the steam main: one serving the a steam-to-hot-water heat exchanger and one serving an air handing unit. The air handling unit is 100% outdoor air and discharges down into the underslab utility tunnels, which are used as a supply air plenum. Ductwork runs from tunnels to each classroom, where grilles are located underneath the perimeter baseboard radiation. A hot water reheat coil is located in each branch. Each classroom has its own thermostat to control heating. This type of system is known as terminal reheat and is considered an energy-wasteful system. It is also likely that there is asbestos insulation on the pipes in the tunnels.

The hot water portion of this system does not have automatic temperature reset on the basis of outdoor air temperature, but the maintenance staff report that they manually raise and lower the temperature as required. Because of the limited amount of steam piping, this system would be a good candidate for conversion to hot water.

This room contains some minor code violations that would need to be addressed during a retrofit project including the size of the combustion air opening, lack of complete fire-stopping, and the minimal distance between the gas meter pressure regulator vent and the air handling unit outdoor air intake.

The newer portion of the building was built in 1990 and is served by a Weil-Mclain Model 688 cast-iron sectional, hot water boiler with a two-stage power burner. The max boiler input is 1,700,000 Btu/hr. The boiler and associated equipment and piping appear to be in good shape. The system has automatic temperature reset on the basis of outdoor air temperature, which is an energy efficient system. The maintenance staff have not reported any problems with this system. No obvious code violations were apparent in the mechanical room. This report does not cover options for replacing this system because it is so new.

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Comments:Expand/remodel/update and add admin building.Do not add on.Make needed repairs. Plenty of room for more classes if needed.More parking on front of building.Keep/expandGreat school/locationGreat site, wonderful facilityDon’t add on again. It is too large for kiddos.Fix all schools Keep everything! Just buy trailers for schools that need more room.

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I would like to see Daly rebuilt/or a new facility that addresses the traffic, classroom layout issues and included K-5.Fix what does need to be fixed.Repair.Make upgrades as needed- capacity not listed or number of students

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BuildingGrantsdale


Size10,576 Sq Ft4 classrooms3 specialty rooms1 library1440 sq ft gym

Lot size5.4 Ac

Enrollment

2nd –223rd– 224th – 265th - 25Total – 95

Capacity110




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Roof condition

Cost of roof replacement

$34,372 overlay$47,592 tear off

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Heating system statusGas forced air heat



Comments:Sell property for Daly expansion.Keep it up.Add new playground equipment.Keep & repair – This little school fulfills a need for students who need closeness.Repair & keep open.Nice property but need to consolidate elementary schools.Sell Sell Sell.Keep if possible.Please keep! W need this school it has great history & is a wonderful school.New playground equip/ increase library/music areas.Needs to do the repairs. This building seems to have had less work done with compared to other buildings.Updated playground.Historic, love small size, might be a better facility for alternative school.Close if necessary or use as alternative HHS.Fix all schools Keep everything! Just buy trailers for schools that need more room.Fix what does need to be fixed.Repair – Move admin there.Growing community – rebuild on that lot bigger school.

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BuildingMiddle School


Size106,272 Sq Ft9072 sq ft gym

Lot size3.0 Ac

Enrollment

6th – 1227th – 1358th - 127Total – 384

Capacity560




Roof conditionMain building has newer roof (2001)15% of POD is new 2005 and 2006.

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Cost of roof replacement$224,367 overlay total roof$310,662 tear off total roof$121,017 overlay main building$167,562 tear off main building$103,350 overlay POD$143,100 tear off POD$87,847 for 27030 sq ft overlay left to do on POD

Heating system statusNew Boiler 2005 in Main building.

POD

Hot water supply unitsOld building

POD

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Comments:Sell property for new middle school or keep as self supporting community center, alternative high school, community college class site.No comment.??Take covers off windows.Love the feel of old bldg, big trees, but will probably have to be moved as necessary.Eventually sell & rebuild Westview as middle school.Not very familiar with site (yet).Pay for updates.Fix all schools Keep everything! Just buy trailers for schools that need more room.Rent out.Fix what does need to be fixed.Repair – short term—rebuild later.Make upgrades as needed – capacity not listed or number of students.

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BuildingHigh School


Size168,000 Sq Ft1 Tournament gym700 seat performing arts center

Lot size67.26 Ac

Enrollment

9th – 14310th – 14911th – 13112th - 121Total – 544

Capacity650




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Roof condition

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Comments:Not addressed in survey

BuildingAdmin Building

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Size4692 Sq Ft5 offices2 conference rooms1 vaultCommon office spaceStorage room.

Lot size3.5 Ac




This building is served by a cast-iron sectional hot water boiler with four zones of control. The boiler is approximately 80% efficient, and the installation present several code violations including a lack of combustion air and lack of a fire-rated enclosure. In addition, several rooms have been provided with through-the-wall heating and cooling units (PTACS).

Cost of heating system replacementA. Retrofit System Options

1. Continue with Existing System .................................................................................................

The existing boiler and PTAC units would be left in service with no changes to them, other equipment or control sequences.Construction Cost: $0

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Advantages: Least cost option; no disruption to office activities

Disadvantages: Does not improve room temperature control; does not reduce energy usage; does not reduce maintenance time.

2. Convert to Roof-top Units (at grade) or Split Systems ..........................................................

Under this option, the existing hot water heating system and the PTACS would be removed and a new heating and cooling system consisting of either roof-top units or split systems would be installed. Roof-top units could be mounted at grade behind the building. Either system would provide relatively heating and cooling to all spaces.

Construction Cost: $55,750

Advantages: Decreased maintenance; minimal disruption to office activities; will reduce energy usage.

Disadvantages: Cost.


Admin Building Comments:

Sell property for Daly /Washington expansion.Rebuild or move to Westview.Close and move to Westview.Tear down – make parking lot. Move to Westview building.Water the weed patch.Seems silly to use this property to rebuild admin bldg. Move to westview/remodel as necessary.May have to move to Westview – keep property for elem./kindergarten campus.Should be absorbed into another building. Maybe the new high school.Don’t repair any further. It is an incredible cost for an office.Fix all schools Keep everything! Just buy trailers for schools that need more room.Fix what does need to be fixed.Sell.Update use trailer or modular.OTHER COMMENTS ON SURVEYS:

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Sell Westview ball fields.

The Westview property is too far from the high school for sports (football). All of it should be at the new HS site, so there is a complete high school campus. The building could become the administration center with the alternative classes held there also. Possible the maintenance buildings could be located at the present admin site as well as having parking.

Sell Westview and the football field after the new field is completed.Clean up the weed patch around our new high school so it looks like we care about it.

Seems like admin facility could be part of another building/or school property i.e. Westview.

Does it make sense to lease office space for admin facility in interim if admin property were used to build new 1st/kindergarten building on?

Need to consolidate schools.

Scenario 1-Sell Grantsdale, Washington-Rebuild/add onto Westview for a middle school/elem/kindergarten campus – there is a good amount of land where football practice field is (football practice field at HHS).-Remodel Haynes field for football/track.-?Tennis courtsScenario 2 (elementary/kindergarten campus)-Keep Daly expand to include 1st & kindergarten maybe build new building where admin is – does school own athletic fields behind admin building?-Admin facility move to Westview/remodel.-HMS eventually needs new building – maybe Westview property.-Keep admin property because of proximity to Daly.

Don’t sell property! Use it for something to benefit school/kids.

Administration building too much to operate, only 6 people there. Schools are more important.

I as a parent would like to see less money spent on athletic complexes and more money spent on improving learning facilities. My thoughts are written below.

1. Turn Grantsdale into the alternative school, update wiring and make necessary repairs.2. Turn Westview into middle school. There would be room for adequate playground space or Canyon Hidaway is across the street.3. Turn middle school into elementary school. Make necessary improvements.4. Turn Washington elementary into admin building.5. Turn admin into more rooms for Daly or use as meeting areas or special

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education space.

RE: Haynes Field – The setting is better than anywhere in the state! But an all weather track is very needed for the district and community.

No more taxing…Sell what we don’t need and fix what is left.

Admin building is uncomfortable, antiquated, middle school?

The Haynes property is designated for athletics isn’t it? It would be nice to use Haynes for Middle School.

We need playground equipment for 96 kids @ GD.

Close the Football Program down spend money on etiquette, manners, behavior, logical reasoning and respect for others and self.

RE: Westview – Tear down and build new K-2 school or middle school on this site.

RE: Middle school – Tear down and build new K-2 school o middle school.

RE: Admin building – Tear down and make extra parking for Daly and move a trailer onto Daly for this group of people.

Recommend keeping all real estate assets and play round robin with new construction starting at westview for a new middle schoolthen tear down middle school and build a new K (full day) – 1 or 2 elementary at that site.

It is very difficult to make the best decision because the buildings were not graded on a rubric with consistent comparative data such as building capacity, # of students, square footage, lot size.

COST PER STUDENTS COMPARISON CHART

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$4,801.83

$4,004.91$3,884.87

$3,214.79

$3,840.13

$3,000.00

$3,200.00

$3,400.00

$3,600.00

$3,800.00

$4,000.00

$4,200.00

$4,400.00

$4,600.00

$4,800.00

$5,000.00

HHS HMS DALY WASHINGTON GRANTSDALE

COST PER STUDENT NON_INSRUCTIONAL

$-

$100.00

$200.00

$300.00

$400.00

$500.00

$600.00

$700.00

$800.00

$900.00

$1,000.00


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SQUARE FEET PER STUDENT

0.00

50.00

100.00

150.00

200.00

250.00

300.00

Series1 239.04 297.35 291.96 122.66 103.33 166.67

District HHS HMS DALY WASHINGTON GRANTSDALE

Enrollment vs. Capacity

HH

S

HM

S

DA

LY

WA

SH

ING

TON

GR

AN

TSD

ALE

Enrollment

Capacity

650

560

500

220

110

557

384357

231

950

100

200

300

400

500

600

700

Enrollment

Capacity

35

ELECTRICITY COST PER STUDENT PER MONTH

$17.92

$8.79

$5.17

$3.06

$6.37

$-

$2.00

$4.00

$6.00

$8.00

$10.00

$12.00

$14.00

$16.00

$18.00

Series1

Series1 $17.92 $8.79 $5.17 $3.06 $6.37

HHS HMS DALY WASHINGTON

GRANTSDALE

GAS COST PER STUDENT PER MONTH

$7.40

$5.12

$4.27

$9.71

$8.83

$-

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

$9.00

$10.00

Series1

Series1 $7.40 $5.12 $4.27 $9.71 $8.83


Survey outcomes:

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What do you want to see as future planning for the buildings and grounds of the Hamilton School District?

Changes in building use? (6) Build new buildings? (4)

If we were to streamline our operation to use fewer buildings, what do we do with the old buildings and grounds?

Keep the property (12) Sell property (8)

Where would you like to see the money from the proceeds of the sale of property spent?

Build new buildings (7) Toward existing building maintenance (roofs, boilers, windows, wiring,

etc.) (11)

If donations become available to build a football stadium and track at the new high school would you be in favor of the new complex or would you prefer to remodel the Haynes field complex?

Move to new high school (11) Remodel Haynes Field (8)

Complete space inventory

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Enrollment Trends by Building

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Enrollment Trends by Grade

Growth Average

18 years - 17 students per year (1625 – 1319)/1815 years – 13.4 students per year (1625 - 1424)/1510 years - 2.6 students per year (1625 – 1599)/105 years – 2 students per year (1625 – 1615)/52 years – 15 students per year (1625 – 1594)/2

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Enrollment Trend

1000

1100

1200

1300

1400

1500

1600

1700

82/8

3

83/8

4

84/8

5

85/8

6

86/8

7

87/8

8

88/8

9

89/9

0

90/9

1

91/9

2

92/9

3

93/9

4

94/9

5

95/9

6

96/9

7

97/9

8

98/9

9

99/0

0

00/0

1

01/0

2

02/0

3

03/0

4

04/0

5

05/0

6

06/0

7

Enrollment Projections

1600

1650

1700

1750

1800

1850

1900

1950

2000

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

2027

18 yr trend15 yr trend

10 yr trend5 yr trend

2 yr trend

Cost of District Wide Maintenance Needs

Total of Maintenance needs = $1,900,897HVAC and Immediate needs = $727,436

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Montana Accreditation Standards – Class Size and Load

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APPENDIX A – Maintenance List

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Documents

Building & Grounds Data