Bp Af Overview en In

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General Overview

SAP Best Practices for Apparel and FootwearIndia V1.603

SAP Best Practices



This package comprises predefined business scenarios that handle the most

important business requirements in Apparel and Footwear Industry, coveringthe following key functional areas of SAP Enterprise Resource Planning(ERP):

Overview of Scenarios

Warehouse and Inventory Management

Forecast-to-Stock

Order to Cash

Procure-to-Pay

Accounting



Scenario Overview - Apparel and Footwear

Warehouse and Inventory Management

134 Stock Transfer with Delivery 624 Warehouse Management with Allocation Run

Forecast-to-Stock

630 Make-to-Stock for Apparel and Footwear Industry

631 Make-to-Order Production w/o Variant Configuration for Apparel and Footwear Industry

632 Inter-company and Cross-plant Production

634 Production Subcontracting (External Processing) for Apparel and Footwear Industry

635 Combined Production Orders

Order-to-Cash 107 Sales Processing using Third Party (w. Shipping Notification)

115 Sales of Nonstock Item with Order Specific Procurement

611 Sales Order Processing with Allocation Run: Sale from Stock

612 Cross-Company Sales Order Processing with Allocation Run

613 Pre-Order Processing (Sales)

614 Rush Order Processing (Sales)

615 Sales Order Processing with Export Control

616 Order to Cash with Packing and Transport Management

Procure-to-Pay

620 Finished Goods and Raw Materials Sourcing

621 Materials Subcontracting for Apparel and Footwear Industry

Accounting

645 Activate Document Splitting for Apparel and Footwear Industry

Other

154 Prereq. Process Steps



Scenario Overview-BaselineWarehouse and Inventory Management

124 - Lean Warehouse Management

126 - Serial Number Management

131 - Stock Handling: Scrap and Blocked Stock

135 - Stock Transfer without Delivery

137 - Physical Inventory / Inventory Count & Adjustment

117 - Batch Management

Key Business Scenarios:



Scenario Overview-BaselineTime-to-Market

210 - Internal Product Development




Scenario Overview-BaselineForecast-to-Stock

144 - Logistics Planning

145 - Make-to-Stock Production - Discrete Industry

146 - Make-to-Stock Production - Process Industry

147 - Make-to-Order Production with Variant Configuration

148 - Make-to-Order Production w/o Variant Configuration

149 - Repetitive Manufacturing 150 - Production Subcontracting (External Processing)

151 - Rework Processing (Stock-Manufactured Material)

202 - Rework Processing (Work-in-Process)




Scenario Overview-BaselineOrder to Cash

108 - Credit Management

109 - Sales Order Processing – Sale from Stock

110 - Free of Charge Delivery

111 - Returns and Complaints

112 - Sales Quotation

113 - Sales Order Processing for Prospect

114 - Sales Processing using Third Party (without Shipping Notification)

116 - Debit Memo Processing

201 - Sales Order Processing with Customer Down Payment

203 - Sales: Period End Closing Operations

204 - Credit Memo Processing

118 - Foreign Trade Export Processing

119 - Customer Consignment Processing 120 - Returnables Processing

122 - Batch Recall

123 - Cross-Company Sales Order Processing




Scenario Overview-BaselineProcure-to-Pay

128 - Quotation for Procurement

129 - Consumable Purchasing

130 - Procurement w/o QM

133 - Procurement Contract

136 - Return to Vendor

127 - Quality Management for Procurement with Vendor Evaluation 138 - MM Subcontracting

139 - Procurement & Consumption of Consigned Inventory

141 - Internal Procurement: Cross-Company Stock Transfer




Scenario Overview-BaselineFinancial and Management Accounting

156 - General Ledger

157 - Accounts Receivable

158 - Accounts Payable

159 - Period End Closing in Financial Accounting

160 - Cash Management

162 - Asset Accounting 164 - Asset Acquisition for Constructed Assets (Invest. Orders)

184 - Overhead Cost Controlling – Actual

185 - Internal Order R&D Actual

186 - Internal Order for Marketing and Other Overhead Actual

163 - Asset Acquisition through Direct Capitalization

165 - Activate Document Splitting 161 - Cost of Sales Accounting

166 - Segment Reporting




Scenario Overview-BaselineAnnual Operating Plan & Forecast and Simulation

175 - General Cost Center Planning

177 - Internal Order R&D Planning

180 - Internal Order for Marketing and Other Overhead Planning

172 - Revenue Planning

173 - SOP through Long Term Planning Transfer to LIS/PIS/Capacity

174 - Purchased Material Price Planning 176 - Manufacturing Cost Center Planning

178 - Standard Cost Calculation

179 - Quarterly Plan - Sales Quantity Forecast with CO-PA

187 - Reference and Simulation Costing




Scenario Overview-BaselineIntegration Processes

Period End Closing Integrated

181 - Period End Closing General Plant

182 - Inventory Valuation for Year End Closing

224 - Period End Closing Activities

Analytics 221 – SAP ERP Reports for Accounting

222 – SAP ERP Reports for Logistics Multi-area scenario




Scenario Overview –

Summary for all existing Scenarios

Required EHP3 for SAP ERP 6.0

SAP Enterprise Portal

Company roles involved in process flows Sales Administration

Sales Billing

Warehouse Clerk Warehouse Monitoring

Warehouse Manager

Transportation Planning

Purchasing Manager

Buyer

Business Analyst Purchaser

Product Cost Controller Production Planner

Shop Floor Specialist

Accounts Payable Accountant 1

Finance Manager

General Ledger Accountant

Assets Accountant

SAP Applications Required:



Process Flow Diagram AFS: Stock Transfer with Delivery

W a r e h o u s e

C l e r k

E v e n t

B u y e r

Forecast, Plan& Run MRP

Need formaterial

MaterialArrival at

Plant Dock

Daily ShipmentWorklist,

Enough Inventory

Process StockTransport

Requisition Delivery

Post GoodsReceipt for

Delivery

Process DeliveryDue List for Pos

(Create OutboundDelivery)

Delivery Note

GR Slip

Change StockTransport

Order Delivery

MRP = Material Requirements Planning, GR = Goods Receipt

Create StockTransport Order

Delivery (w/o MRP)

MRPRUN

?

PickingConfirmation

Delivery

Post GoodsIssue

Check Status ofStock Transfer

P r o d .

p l a n n e

r

Enter POconfirmation

C u s t o m e

r S e r v i c e

Creating BillingDocument

E x c i s

e c l e r k

Creating ExciseInvoice

Printing ExciseInvoice

No

Yes

Check Stock



Process Flow Diagram Warehouse Management with Allocation Run

W a r e h o u s e c l e r k

W a r e h o u s e

m a n a g e r

E v e n t

Initial StockRequirement

Posting Initialstock

Confirm TOCreate TO for

materialdocument

W

a r e h o u s

e

M o n i t o r

Stock Transfer Create TO Confirm TO

DisplayingStorage Bin

Stock

Create TR

StockTransfer

Requirement

Initial Stock, Stock Transfer and Physical Inventory management:

Counting Result Clearing DifferentWM

Replenishment

requirement

Create PhysicalInventory

ClearingDifferencesInventory

Management

PhysicalInventory

requirement

Create TransferRequirement Confirm TOCreate TO for TR



Process Flow Diagram Warehouse Management with Allocation Run

W a r e h o u s e c l e r k

P u r c h a s i n g

M a n a g e r /

B u y e r

S a l e s

A d m i n i s t r a t i o

n

E v e n t

Order goodsfrom Vendor

Create PO

Create InboundDelivery Create TO Confirm TO

Good receipt

ExecutingAllocation Run

Create outbounddelivery Create TO Confirm TO

Post goods issue

Customerorder goods

Purchasing & Sales processing:

Create SalesOrder



Process Flow Diagram Make-to-Stock for Apparel and Footwear Industry

S h o p F l o o r

S p e c i a l i s t

E v e n t

Create PlannedOrder in MRP

Beginning ofPlanning

Cycle

Inventory @Standard. Cost

P r o d u

c t i o n P l a n n e r ( A F S )

ReleaseProduction

Order

ConfirmingAssemblyActivities

/ FinalConfirmation

Goods Issue

W a r e - h o u s e

C l e r k

ConvertPlanned Order toProduction Order

InventoryConsumption@ Standard.

Cost

Finished GoodsReceipt

MaintainDistribution ofRequirement

Creating PlannedIndependent

Requirements



S a l e s

A d m i n i s t

r a t i o n

Process Flow Diagram Make-to-Order Production w/o Variant Configuration for Apparel and Footwear Industry

S a l e s

B i l l i n g

E v e n t

CustomerRequirement

P r o d u c t i o

n P l a n n e r

Confirmation ofProduction

OrderOperations

ManuallyIssue

Goods

F o l l o w

u p

p r o c e s s

AccountsReceivable(157)

Period EndClosing General

Plant(181)

Sales: PeriodEnd ClosingOperations

(203)

Billing

ReleaseProduction

Orders

S h o p

F l o o r

S p e c i a l i s t

Sales OrderEntry

CreatingPlanned Order

in MRP

Converting aplanned orderto production

order

DeliveryProcessing

ComparingPlanned andActual Costs

FI accountdocument

W

a r e h o u s e C l e r k

Good receiptfor

ManufacturedGoods



Process Flow Diagram Inter-company and Cross-plant Production

S h o p

F l o o r

S p e c i a l i s t

( P l a n t 1 )

P r o d u c t i

o n

P l a n n e r

( p l a n t 2 )

ReleaseProduction

Order (finishgoods)

ReleasePurchasing

Order

AP = Accounts Payable, COGS = Cost of Goods Sold, GR = Goods Receipt

MaintainingDistribution ofRequirements

CreatingPlanning

IndependentRequirements


in MRP

Goods Receipt(semi-finish)-

plant 2

Material

staging

ProductionDemand

P r o d u c t i o n

P l a n n e r

( p l a n t 1 )

AssigningDistribution

Profile toFinished goods

ConvertPlanned Order

to PurchaseRequisition

(semi)

ConvertPurchase

Requisition toPurchase Order

MRP Running

ConvertingPlanned Orderto a Production

Order (semi-finish)

ReleaseProduction

Order

Delivery andPicking

Display stockin Transit

W a r e h o u s

e C l e r k

( p l a n t 1 , 2

)

S h o p

F l o o r

S p e c i a l i s t

( p l a n t 2 )

ProductionOrder

Confirmation

On-siteProduc

tion

On-siteProduc

tion

Goods Receipt(finish)-plant 1

ProductionOrder

Confirmation(finishedgoods)

P u r c h a s

e

M a n

a g e r

E

n g i n e e r

i n g

S

p e c i a l i s

t

P r o d u c t i o n

P l a n n e r ( P l a n t 1 )

Entering GoodsReceipt for

Purchase Order

ConvertingPlanned Orderto a Production

Order (finishgoods)



Process Flow Diagram Production Subcontracting (External Processing) for Apparel and Footwear Industry

S h o p F l o o r

S p e c i a l i s t

B u y e r

P u r c h a s i

n g

M a n a g e r

ReleaseProduction

Order

CreatePurchase order

for externalprocessing

ReleasePurchasing

Order


W a r e h o u s e C l e r k

MaintainingDistribution ofRequirements

CreatingPlanning

IndependentRequirements


in MRP

CreatingDeliveryDocumentthrough

SubcontractStock Monitor

SendingComponents toSubcontractorwith Delivery

Document

Post Goodsreceipt for

Purchase Order

ConfirmProduction

Order

Goode receiptfor production

Order

MaterialDocument

MaterialDocument

ProductionDemand

P r o d u c t i o n P

l a n n e r

ConvertingPlanned Orderto Production

Order

CheckingSubcontracting

PurchaseRequisition

fromProduction

Order

MaterialDocument

A c c o u n t s

P a y a b l e

A c c o u n t a

n t 1



Process Flow Diagram Combined Production Orders

S h o p F l o o r

S p e c i a l i s t

E v e n t

C o s t

C o n t r

o l l e r

Inventory @Standard. Cost

P r o d u c t i o n P l a n n e r

W a r e -

h o u s e

C l e r k

Period EndClosing

“General”

Plant(181)

ConfirmProduction OrderOperation/Back

Flush

ConfirmCombine Order

Combine theProduction

Orders

Order Print

Goods ReceiptSlip

ConvertPlanned Order to

ProductionOrders

InventoryConsumption @Standard. Cost

Finished GoodsReceipt

Creating PlannedIndependent

Requirements

CreatingDistribution

Profile

Creating PlannedOrder in MRP

Back FlushComponent inBackground

ComparePlanning Cost

and Actual Cost

ReleaseCombine Order



Process Flow Diagram AFS: Sales Processing using Third Party (w. Shipping Notification)

S a l e s

A d m

i n i s t r a t i o n

P u r c h a s i n g

M a n a g e r /

B u y e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

V e n d o r

W a r e -

h o u s e

C l e r k

C u s t o m e r

Billing

Drop ShipProduct to3rd Party

SendShipping

Notification/Confirmation

IncomingVendorInvoice

CustomerRequest for

Material

OrderConfirmation

Create SalesOrder

Auto-generates aRequisition

Quotationfor

Procurement (128)

Display List ofPurchase

Requisitions toBe Assigned

ConvertAssigned

Requisitions toPurchase Orders

Approval ofPurchase

Orders

AP –Outgoing Payment

(158)

COGS Vendor Invoice Receipt

Post StatisticalGoods Receipt

(Optional)Change Order

Quantity


AR –Incoming Payment

(157)

BillingDocument

ClosingOperations

SD (203)

S a l e s

B i l l i n g



Process Flow Diagram AFS: Sales of Nonstock Item with Order Specific Procurement

S a l e s

A d m i n i s -

t r a t i o n

P u r c h a s i n

g

M a n a g e r /

B u y e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

V e n d o r

W a r e h o

u s e

C l e r k

C u s t o m e r

Billing

Delivery ofItems toTrader’s

Warehouse

IncomingVendorInvoice

CustomerRequest for

Material

OrderConfirmation

Create SalesOrder

CreditManagemen

t(108)

Auto-generates aRequisition

Display List ofPurchase

Requisitions tobe Assigned

ConvertAssigned

Requisitions toPurchase Orders

Approval ofPurchase

Orders

Print GR Slip

AP-Outgoing Payment

(158)

COGS VendorInvoice Receipt

Post GoodsReceipt

(Optional)Change Order

Quantity

AP = Accounts Payables, AR = Accounts Receivables, COGS = Cost of Goods Sold, GR = Goods Receipt

Post GoodsIssue

Delivery DueList

Pick List

Quotationfor

Procurement

(128)

BillingDocument

AR-Incoming Payment

(157)

CreditManagemen

t(108)

S a l e s

B i l l i n g



C u s t o m e r

Process Flow Diagram Sales Order Processing with Allocation Run : Sale from Stock

S a l e s

A

d m i n i s t r a t i o n


A c c o u n t s

R e c e i v a b l e

E v e n t

Sales OrderEntry

CustomerNeeds to Buy

Product

InventoryCOGS

AR= Accounts Receivable, COGS = Cost of Goods Sold

Delivery NoteOrder

Confirmation

Pick List

Delivery&Picking

Post GoodsIssue


(157)

BillingDocument

ClosingOperations

SD (203)

S a l e s

B i l l i n g Billing

Allocation Run



Process Flow Diagram Cross-Company Sales Order Processing with Allocation Run

S a l e s

A d

m i n i s t r a t i o n

S a l e s B i l l i n g

E v e n t


C u s t o m e r

AR = Accounts Receivable

Create SalesOrder

Sales Need toBe Processed

AcrossDifferent

Company Code

Delivery

Delivery Note Bill of Lading

Post GoodsIssue

Pick List

Picking

Create BillingDocument

CreateIntercompany

Document

DisplayIntercompany

Document

Display BillingDocument

Allocation Run Check EDITransmission

A c c o u n t s

R

e c e i v a b l e


(157)

ClosingOperations

SD (203)



Process Flow Diagram Pre-Order Processing (Sales)

S a l e s

A d m i n i s t r

a t i o

n

P r o d u c t i o

n

P l a n n e r

A c c o u n t s

P a y a b l e /

R e c e i v a b l e

C

u s t o

m e r Customer

Request forMaterial

CreateCustomer

Order

Displaying

Customer OrderConfirmation

AFSStock/Requirem

ents List



(157)

BillingDocument

ClosingOperations

SD (203)

W

a r e h o

u s e

C l e r k

Allocation

against FutureReceipts

Goods receiptof Purchase

Order

Reallocation

against EarlyAllocation

CreatingDelivery incl.Picking andGoods Issue

S a l e s

B i l l i n g

Delivery Note

Billing

P u r .

M a n a g e r

B u y e r

Approve PurchaseOrder

Create PurchaseOrder



Process Flow Diagram Rush Order Processing (Sales)

C u s t o m e r

S a l e s

A d m

i n i s t r

a t i o n


A c c o u n t s

R e c e i v a b l

e

E v e n t

Sales Order

Entry

CustomerNeeds to Buy

Product

InventoryCOGS

Delivery NoteOrderConfirmation

Pick List

Delivery DueList

Post GoodsIssue


(157)

BillingDocument

ClosingOperations

SD (203)

S a l e s

B i l l i n g

Billing




C u s t o m e r

Process Flow Diagram Sales Order Processing with Export Control


A c c o u n t s

R e c e i v a b l

e

E v e n t

Customer Needsto Buy Product

Inventory COGS


Delivery NoteOrder Confirmation

Allocation Run

Delivery plus Pickand Post Goods

Issue


(157)

Billing Document

ClosingOperations

SD (203)

S a l e s

B i l l i n g

Billing

S a l e s

A d m

i n i s t r a t i o n

OrderConfirmation(Print

Sales Order)

Release Sales Order

Validlegal

control?

Yes

No

Sales Order Entry



C u s t o m e r

Process Flow Diagram Order to Cash with Packing and Transport Management

W a r e h o

u s e

C l e r k

A c c o u n t s

R e c e i v a b l e

E v e n t

Sales Order Entry

Customer Needsto Buy Product


Delivery Note

Create Delivery plusPicking and Packing

Billing Document

S a l e s

B i l l i n g

Billing includingFreight Cost

T r a n s p o r

t a t i o n

P l a n n i n g Determine Shipment

Cost

Post Goods Issue


(157)

ClosingOperations

SD (203)

Order Confirmation

InventoryCOGS

S a l e s

A d

m i n i s t r a t i o n

Create & CompleteShipment Document

Allocation Run

OrderConfirmation(Print

Sales Order)

Check IDOCProcessing for

Shipping Notification

OutputwithEDI?

Yes

No



Process Flow Diagram Finished Goods and Raw Materials Sourcing

A c c o u n t s

P a y a b l e /

W a r e -

h o u s e

C l e r k


P u r c h a s e

M a n a g e r /

B u y e r

Create PurchaseRequisition

Convert AssignedRequisitions to

Purchase Orders

Approval of PurchaseOrders

AP –Outgoing Payment

(158)

COGS VendorInvoice Receipt

Post StatisticalGoods Receipt

S a l e s

A d m i n i s

t r a t i o n

P r o d

u c t i o

n P l a n n e r

V e n d o r

C u s t o m

e r

Send ShippingNotification/Confirmation

Incoming VendorInvoice

Customer Requestfor Material

Create Sales Order

Run MRPDisplay StockRequirement list

Create PurchaseRequisition manually

Enter POConfirmation

Material Document

E m p l o y e

e



Process Flow Diagram Materials Subcontracting for Apparel and Footwear Industry

S a l e s

A d m i n i s t r a t

i o n

P r o d u c t i

o n

P l a n n e r

A c c o u n t s

P a y a b l e /

V e n d o r /

C u s t o m e

r

W a

r e -

h o u s e

C l e r k


P u r c h a s i n g

M a n a g e r / B u y e

r

Invoice Receiptfor Two

Purchase Orders

CustomerRequest for

Material

Create SalesOrder

Display StockRequirement list

IncomingVendor Invoice

Run MRP

Create PurchaseOrder (Header)

Enter PO

Confirmation Approval of

Purchase Order(Header)

AP

Outgoing Payment

(158)

COGS Vendor

Post GoodsReceipt direct

toSubcontractor

CreateInboundDelivery

CreateInboundDelivery

CreateOutbound

Delivery forRemain

Components

Goods Issuefor Outbound

Delivery

Post GoodsReceipt

Create PurchaseOrder

(Component)

Enter PO

Confirmation Approval of

Purchase Order(Component)



Process Flow Diagram Activate Document Splitting for Apparel and Footwear Industry

E v e

n t

G / L AccountDocument

with DifferentSegments

F i n a n c e M a n a g

e r / G e n e r a l L e d g e r A c

c o u n t a n t

Display aGeneral Ledger

Document

Reporting



Process Flow Diagram AFS: Prereq. Process Steps

F i n a n c e

M a n a g e r

P r o d u c t i

o n

P l a n n e r

E

v e n t

P r o d u c t C o s t

C o n

t r o l l e r

Roll MM Periodto Current

Period

UpdatingPreliminary

Cost EstimateMaster Data

ProductCosting:

Costing Run

ProductCosting:

Costing Run forConfiguredMaterials

Set UpPlanning File

Entry

PreliminaryCost for the

Product CostCollector

Create ProductCost Collectors

E n

g i n e e r i

n g

S p

e c i a l i s

t Routings:Material Update

Run MaterialsRequirements

Planning (MRP)

Create andSchedule Job Posting

A s s e t s

A c c o u n t

a n t Asset: Create

Asset Master

Asset:Acquisition

with AutomaticOffsetting Entry

W a r e h o u

s e C l e r k

Initial StockPosting

Documents

Bp Af Overview en In