Bottom Up Planning For Merchandiser FRANCHISE

Bottom Up Planning For Merchandiser FRANCHISE

MFP User Guide

Version 1.1

User Guide Version 1.1 Franchise Bottom Up Product Planning Page 2 of 61

Contents Page Page No.

1. Introduction ..................................................................................................................... 3

2. Creating the Bottom Up Planning Workbook ................................................................... 5

3. Important Notes – Affects all examples ......................................................................... 12

3.1. Dates used for this exercise ................................................................................. 12

3.2. Measure Profile Options ...................................................................................... 13

4. Update Like Country & SRG ......................................................................................... 14

4.1. Copying the sales of a new SRG to an existing SRG / DPT ................................ 15

4.2. Copying data into a new country using the shape of an existing country ............. 16

4.3. Copy a new SRG and a new country using the shape of a different country ....... 17

5. Seeding ......................................................................................................................... 18

6. Overlaying ..................................................................................................................... 21

6.1. Overlaying the Interim Period .............................................................................. 23

6.2. Overlaying the New Buy Period – RI Owned ....................................................... 25

6.3. Overlaying the New Buy Period – TD P ............................................................... 27

6.4. Zeroise Unplanned .............................................................................................. 29

6.5. Zeroise Unplanned Time Season ........................................................................ 30

6.6. Plan Like Country / Like SRG .............................................................................. 31

7. Committing/Saving the workbook ................................................................................. 33

8. Plan Full Price Net Sales .............................................................................................. 34

8.1. Review River Owned Sales Shape ...................................................................... 35

8.2. Review Total FP Net Sales .................................................................................. 37

8.3. Adj for Events ...................................................................................................... 39

8.4. Plan Total FP Net Sales by Dept ......................................................................... 41

8.5. Plan Promo & ASP’S ........................................................................................... 44

8.6. Review FP Sales By Units ................................................................................... 46

8.7. Review Total F.P Net Sales by Seasonality ......................................................... 47

9. Plan Profit ..................................................................................................................... 48

9.1. Plan Total FP Profit .............................................................................................. 49

9.2. Review Intake Margin .......................................................................................... 50

9.3. Plan MD Sales & Profit ........................................................................................ 51

10. Plan Returns ................................................................................................................. 52

10.1. Plan Returns ........................................................................................................ 54

10.2. Review Gross Sales ............................................................................................ 55

11. Review Screens ............................................................................................................ 56

12. Submitting the Plan ....................................................................................................... 57

13. HOM response .............................................................................................................. 59

13.1. Scenario 1 – BUP Submission Rejected .............................................................. 59

13.2. Scenario 2 – BUP Submission Approved ............................................................ 60

14. Log Out ......................................................................................................................... 61


1. Introduction

The Product Planning process takes the sales and margin targets from the Location Forecast,

aggregated to Country and Department Group (Department for E-Com & Wholesale), and results in a

plan at Country and Sub Range Group level.

Once the Product Plan is complete this should closely resemble the Approved Location Forecast.

This process consists of two plans:

1. Top Down (TD), which produces a plan at SRG level, using the Location Forecast as a guide.

This plan gives a starting point for the Bottom Up (BU) plan;

2. Bottom Up (BU) uses the SRG shape in the TD plan and produces a plan at Sub Range

Group, submitting this back to TD for approval.

The FRANCHISE Leads (Division Merchandise Directors/Heads of Merchandising) will prepare a TD

plan for the Owned Channels (FRANCHISE and E-Com), working to the Approved Location Forecast

for the respective Channel (note, the E-Com Approved Location Forecast is by Department). They

will self-approve FRANCHISE only. The Group Merch Director can review across divisions for RI

Owned. The initial plan for the E-Com Channel will be reviewed, amended and self-approved by the

FRANCHISE and E-Com Lead. Then the International Lead will plan Franchise and the Wholesale

Lead will plan Wholesale, with visibility of:

- A small number of RI Owned Top Down Plan (total of FRANCHISE and RI E-Com) measures

within their own workbook (Sls Net GBP, U and ASP, with variance to historical versions);

The Group Merchandise Director can review at Group and Channel level. Once approved, the

Approved TD Product Plan (TD P) provides a starting point at DPT level (although you can go down

to SRG) for the BU plan to work from.

The Bottom Up Franchise User Guide is designed to enable you create a Bottom Up Plan for Franchise.



2. Creating the Bottom Up Planning Workbook

This guide uses the following Hierarchy for screen shots and examples; Division Womenswear Department Group: Womens Clothing Time Period 2016_JFMA - 2017_JFMA (New Buy Period 2017_JFMA) Ensure that you select your appropriate values for the Division, Department and time periods that you are working on when carrying out the steps on the system. Franchise will plan at Division level, this Guide, however has been created at the Department Group Womens Clothing

1. The first step in the Bottom Up Planning process is to create the Workbook.

This is achieved by carrying out the following steps

Click on the New Workbook icon alongside the Bottom Up Product Planning task.

Select the Product Planning Activity tab in the task flow pane


2. On the ‘Select the domain for this new workbook’ screen select the appropriate division that is being planned and click on OK.

3.

Click OK Tick the relevant Division(s)

The division(s) will automatically move across


4. On the ‘Select the Product’ screen select the appropriate Product(s) by carrying out the following:

The first time you create a workbook the view will open at the lowest level – SRG. Click on Dimension

For the purpose of this exercise: Select Division. Untick anything else

Click OK


Select the appropriate Product(s)

Click the Add button

The selection(s) will displayed in the Selected Product(s) section

Click on the Next button


5. On the ‘Select Location(s)’ screen select the appropriate Location(s)

Click Ok

The first time you create a workbook the view will open at the lowest level – Country Click on Dimension

Select Channel untick anything else


6. On the ‘Select Calendar’ screen select the appropriate time periods

Tick Franchise, and untick everything else


The selected channel will be displayed in the selected items section

Click on the Next button

The first time you create a workbook the view will open at the lowest level – Month Click on Dimensions


Anything omitted or selected incorrectly will lead to having to re-create the workbook

The creation of the Workbook may take a few minutes.

The Merchandiser May want to book out 12 months


The selected months will be displayed in the selected items section

Select the appropriate Seasons. TIP: To select more than one season select the start season then hold SHIFT and select the end month.

Click Finish

Select Buy Period & De-select any other ticks

Click OK


3. Important Notes – Affects all examples

3.1. Dates used for this exercise

For the purpose of this User Guide the dates being used are: Historical Information: January 2016 and February 2016 Current month: March 2016 Therefore the interim period is: March 2016 to December 2016 New Buy period: January 2017 to April 2017 Due to space on the page, the majority of examples are for the new Buy Period: January 2017 to April 2017(Buy Period 2017_JFMA)

However, you should always look at the Interim Period by DPT & review and amend by where necessary before starting to plan the New Buy Period


3.2. Measure Profile Options

Measure Profiles give you access to different sets of measures and therefore different sets of data. You can choose which once is suited for your needs. Below are a couple of examples of what you might see.

Examples of Versions include:

• LY - Last Year • LLY - Last Last Year • RLY - Restated Last Year • RLLY - Restated Last Last Year • WF/ WP - Working Forecast/Working Plan • SANC F - Sanction Forecast • STRETCH - Stretch Forecast • ORIG P - Original Plan • LOC F/LOC Plan – Location Forecast/Location Plan • BM LOC – Branch Merch Published Forecast

Restated Historical Versions (RLY/RLLY): Uses this years exchange rate to restate the history. This is a useful tool to remove any fluctuations in exchanges rates that may have occurred

On this example, you will have the option of looking at a comparison between: BU P; ORIG P; TD P/LY; TD P/RLY

Drop Down Box will appear Click on the Measure

Profile icon and then click on Select


4. Update Like Country & SRG When a Sub Range Group (SRG) is introduced in a Country you may choose copy data from an SRG in an existing Country or a different SRG in the same Country and use it as a starting point. When a new country is introduced you may choose to copy the data from a similar country. The ‘Like Country’ is maintained in the Admin Workbook and is used as a suggestion to help you plan. You will also be able to see the Like Country used by the Top Down user There are four scenarios:

• Copying the sales of an existing SRG / DPT into a new SRG / DPT • Copying the shape of an existing country to be used for a new country • Copying the shape of an existing country to be used for a new SRG and a new country • No Changes – (no new country or new SRG)

Once you have selected the ‘like’ SRGs and ‘like’ countries the data will be copied across when the Seeding process has taken place as described in section 5


4.1. Copying the sales of a new SRG to an existing SRG / DPT

A new SRG may have been introduced where there is currently no history attached. One way of generating a shape is by copying the sales of a similar SRG / DPT. In the example below we are treating 211 Bootcut – Other/Colour -as a new SRG, and copying the shape from the SRG 211 Bootcut – Black/Grey

1. To copy the sales carry out the following steps.

This window is set to open at the following hierarchy:

Window Levels View Additional Note

Product Dept>dpt>rg>srg outline

Location Channel>Country

Time all calendar>month outline

The Sales and Shape of the existing SRG will be copied into the new SRG once seeded. There is a search function at the bottom of your drop down box which can be used to find your required SRG

If you do not need to create a new country move onto section 5

The Merchandiser may want to copy the SRG for a further 12 months

Click on Calculate

Use the drop down box to put the same SRG into: WP Like Sub Range group for the time period you wish to map

Ensure the task Update Like Sub Range Group/Country is selected

Ensure that windows 1.Update Like Sub-Range Group is selected

Under all (Calender) look for SRG’s in the rows marked: ADM like Sub Range Group This will show which SRG’s that have been mapped in the Admin workbook

Find function


4.2. Copying data into a new country using the shape of an existing country

A new country may have been introduced where there is currently no history attached. One way of generating a shape is by copying the sales of an existing, similar, country. In the example below we are using Malta as a new territory using the shape of South Africa an established territory.



Product Div>dept

grp>Dept>dpt>rg>srg Outline

Location Country

Time all calendar>month Outline

The Sales and Shape of the existing Country will be copied into the new SRG once seeded.

There is a search on the window toolbar that can be used to find your required country/location

Click Calculate. The like country will populate the new country at all levels

Ensure window: 2. Update Like Countries is

At top line (all product level) under the new country use the drop down box and select the existing country to copy from (in our example Edcon South Africa to fill the shape of Hudson Malta)

Ensure that task Update Like Sub-Range Group is selected

Look for the like country in the new Country the Column marked: ADM like Country for Sub Range Group This will show which Like Country that have been mapped in the Admin workbook


4.3. Copy a new SRG and a new country using the shape of a different country

There may be times when you need to map a new SRG and a new country at the same time. This will cause a conflict of instructions when seeding as the SRG has been selected on both windows. Here we will need to deselect the ‘like’ Country alongside the new SRG. To do this follow the steps as described in section 4.1 & 4.2 and then also carry out the steps below.

The Sales and Shape of the existing SRG/Country will be copied into the new SRG/Country once seeded. Once Calculated ‘?’ may be displayed. Question marks (?) appear in cells when there are mixed values (normally text or dates) in the levels below the aggregate so it cannot show all the different values in the one cell. For example a workbook was seeded for different departments at different times. The seeded date will be different at the Department level and therefore the aggregate of all the departments will then show a '?'.

Click Calculate

De-select Edcon South Africa for: 129 Dresses – Cas Day from Hudson Malta

Ensure you are in Task: 1. Update Like Sub-Range Group

Ensure you are in window 2. Update Like Country


5. Seeding

This function is used when you want to plan a new buy period. The working forecast (WF) version will be blank. You can copy in historic data to give you a starting point (LY/LLY/RLY/RLLY) Unelapsed History

• When you start to plan a new Buy Period, part or all of that Buy period may be over a year in advance. In this instance the LY history will be populated with the current approved forecast (BU F) for the unelapsed weeks. Note: Any amendments made to the BU F will not be reflected in the history until the next day. Therefore the user will need to plan ahead if they want to reflect any amendments to the forecast in the history.

• The unelapsed history will also be used when Seeding that New Buy Period. • Seeding incorporates a cleansing process, where all the seeded measures will be

suppressed if Sls Net GBP is negative for the position

Fluctuations in exchange rates can have a major impact on our sales.

• When this happens it can be difficult to understand whether changes in sales levels are down to product/market trends or exchange rates

• Restated Last Year (RLY) ‘strips-out’ exchange rate fluctuations to make it much easier to understand true product or market trends

• RLY is calculated by applying this year’s exchange rate to last year’s sales

• RLLY is exactly the same but restates LLY rather than LY


1. Selecting a Seed Source – FRANCHISE

The first step in the seeding process is to select a seeding source (the version that you want to copy the data from). For FRANCHISE the source that should be selected is Restated Last Year (RLY). Restated Last Last Year could also be selected. This is done by carrying out the following steps:

Select Seed Plan

You may need to widen the column first

Ensure that 1. Seed Source window is selected

Using the drop down box select: RLY for Franchise (RLLY could also be selected)


2. Seeding the Plan - Franchise

Once the seed source is selected the next step is to select the time period and products that you want to seed. This is done by carrying out the following steps.



Product Div>Dept Grp>dept>dpt>rg>srg outline collapsed at dept

Location channel

Time all calendar>buy period > month outline collapsed at buy period

Click Calculate When you calculate the levels below will also be ticked

Click on the Seed button

Select the appropriate Buy period at Top line level

Select the 2. Seed Plan window

Ensure that the Seed task is selected

Will appear when completed

Will appear when running


6. Overlaying For new buy periods, for which a product forecast does not yet exist, the TD Product Plan (TD P) can be overlaid on top of the seeded plan. As a result, the new plan will reflect the totals from the TD P at DPT level, reflecting the initial plan’s product breakdowns. For existing periods, where the purpose is to update the plan, the mechanism above will also make use of the approved product forecast (BU F). It will refine the plan so that the totals at Channel for any SRG, price status and seasonality will reflect the forecast, with the Channel to Country breakdowns based on the initial plan. The Overlay function allows the user to decide which of the following would be overlaid on top of the existing plan:

- BU F (Approved BU Forecast)

- TD P (Top Down Product Plan)

- BU F and TD P (in this order).

In addition, the Franchise channel will be able to apply the RI Owned Unit Sales growth over Last Year to the seeded Sales Units, keeping the ASP constant and recalculating the cash figure. Then they can apply overlays as above



6.1. Overlaying the Interim Period

1. Selecting the Overlay Source

The first step in the process is to select an Overlay source (the version that you want to copy the data from). For Franchise the source that should be selected is to Overlay from the Bottom Up Forecast & Top Down Plan

The BU F is used for the Interim period, as it will have already been approved. The BU F will be used to overlay all periods where there currently isn’t a TDP

Select BU F and TD P from the drop down menu

Ensure that task Overlay Plan is selected

Ensure that the 1. Overlay Source window is selected


2. Overlaying the Interim Period

Once you have selected the overlay source the next step is to select the time period and products that you want to overlay. This is done by carrying out the following steps.



Product Div>Dept Grp>dept>dpt>rg>srg outline collapsed at dept

Location Ownership

Time all>buy period > month outline collapsed at buy period

Ensure that window 2.Overlay Plan is selected

Click Calculate When you calculate the levels below will also be ticked Click Overlay Plan

Ensure that the Overlay Plan task is selected

Will appear when running the overlay


Tick the boxes of the period you wish to overlay.


6.2. Overlaying the New Buy Period – RI Owned

You will overlay the New Buy Period twice. First time to overlay the shape of RI owned, then you will Overlay with the TD P Overlaying with the RI Owned applies the units not the cash. It applies the variance on the units, holds the ASP then recalculates the GBP (You do however have the option of Overlaying with just the Top Down if it has been agreed to use the TDP sales & shape)


The first step is to overlay the new buy period. Here we select the RI Owned Uplift as the source. To do this carry out the steps below:

Select Apply RI Owned Uplift from the drop down menu

Ensure that the 1. Overlay Source Window is selected



2. Overlaying the New Buy Plan

The window below is set to open at the following hierarchy:


Product Div>Dept Group>Dept>dpt outline Collapsed at Dept

Location Ownership


Tick the boxes of the period you wish to overlay.

Select Window 2. Overlay Plan

Click Overlay Plan

Click Calculate

Stay on task Overlay Plan




6.3. Overlaying the New Buy Period – TD P

You will now overlay the New Buy Period with the TD P. The shape of RI Owned will stay, but the TD P figures will completely overwrite the RI Owned figures The TD P will give the shape & Split by country which the RI Owned would not


The next step is to overlay the new buy period. Here we select the Top Down Plan as the source. To do this carry out the steps below:

Select TD P from the drop down menu

Ensure that the 1. Overlay Source Window is selected



4. Overlaying the New Buy Plan

The window below is set to open at the following hierarchy:


Product Div>Dept Group>Dept>dpt outline

Location Ownership


Tick the boxes of the period you wish to overlay

Select Window 2. Overlay Plan

Click Overlay Plan

Click Calculate

Stay on task Overlay Plan




6.4. Zeroise Unplanned

The User has the option to zeroise any DPTs/SRGs/Departments they do not want to plan, this will prevent any overlaying in the unwanted department(s). In order to do this carry out the steps below.



Product dept>dpt Outline

Location Channel>Country outline

Time Season half>month

Price Status All

Seasonality All

The 0(Zero)R function can also be used to zeroise a department so that it replicates 0 across all the DPTs,

You can Zeroise at country level, in order to do so click on Location then tick Country, then click ok. All Franchise countries will now be visible to zeroise where necessary

Click Calculate

Select Window: 3. Zeroise Unplanned Overlay Plan


Zeroise all measures for any DPT that you do not want to plan for the Interim Period using the quick fill or use the 0R Method

Zeroise all measures for any DPT that you do not want to plan for the New Buy Period using the quick fill or use the 0R method

Scroll down to the relevant Dept & DPT

Ensure the Profile Measure FRN Zeroise Unplanned is selected

Select relevant location by clicking on the current country, then click on < or > until the country appears


6.5. Zeroise Unplanned Time Season

The user also has the option to zeroise any plan unwanted across time / seasonality An example of this could be driven from a Product trial in the previous year that failed and you do not want to apply the same strategy this year. In order to do this carry out the steps below.

This window is set to open at the following levels of the hierarchy:


Product Dept>dpt Outline

Location Channel>Country

Time Month Price Status All>Price status group

Seasonality All>Season Outline

Remember to unlock the cells by highlighting all locked cells then click on the padlock

Select Window: 4. Zeroise Unplanned Time and Season


Click Calculate Ensure the Profile Measure FRN Zeroise Unplanned is selected

Zeroise the relevant season for the required Department/DPT for the Interim using the quick fill or the 0R function

Zeroise the relevant season for the required Department/DPT for the New Buy Period using the quick fill or the 0R function

Scroll down & across to the relevant SRG & months

Ensure that Total Full Price is selected

Click Lock, a Padlock will appear on the cells

Lock the total so that once the zeroised actions have happen from one season, the subsequent season will gain the sales. Highlight the cells you wish to lock



6.6. Plan Like Country / Like SRG

This screen is used when the shape of a new SRG has been applied to an existing SRG, and also a new country has been applied to an existing country. You will need to copy in the shape of the SRG for that specific country to the new country. (See point 4.3)

In this example we are using; 129 Dresses – Cas Day as a new SRG in Malta overlaying the sale shape of SRG 129 Dresses – Cas Day from Edcon South Africa

The window below is set to open at the following levels of the hierarchy


Product Dept>Srg

Location Country

Time Month

Price Status All

Seasonality All

Click Window: 5. Plan Like Country/ Like DPT

Stay in Task: Overlay Plan

Click Edit

Ensure the relevant Country; in this example, Edcon South Africa, is selected. (If it is not, toggle the arrows until it is showing)

Highlight all the measures in the months you wish to Copy

Ensure the correct SRG is selected (If it is not, toggle the arrows until it is

Ensure the Measure Profile FRN Plan Like Country Like SRG is selected


Click Paste Special

Highlight all the measures in the months you wish to Paste Special

Click on Ireland, and toggle the arrows until you get to USA

Click on Edcon South Africa and toggle the arrows until you get to Hudson Malta

Click Copy Special

Click Copy at base level (Month, Seasonality, Price Status) then click ok

Click Edit

Click Paste at base level (Month, Seasonality, Price Status) then click OK


7. Committing/Saving the workbook

To commit your work follow the steps below:

Warning: If two people are in the workbook at the same time, then the last commit will overwrite the other.

Click on the Commit status button

It is recommended that you click ‘No’ at this point

The Commit status box should now say Committed


8. Plan Full Price Net Sales

In this task all the channels will review their Net Sales (GBP, ASP) building on RLY and RLLY (restated and non-restated). The user will have the visibility of the TDP plan all the way through the workbook. This is a starting point, where you can use it to challenge the figures where appropriate.


8.1. Review River Owned Sales Shape

The Franchise channel will have visibility of the approved RI Owned Plan (Sum of RI Retail + E-Com) net sales. These measures will be generated in batch and placed in their owned version (RI Owned):

GBP: RI Own Sls Net GBP, RI Own Sls Net GBP v RLY GBP ASP: RI Own Sls Net ASP GBP, RI Own Sls Net ASP GBP v LY

These measures will be populated by an overnight batch process. This is a review screen only This window is set to open at the following levels of the hierarchy


Product div>dept grp> dept>dpt outline Collapse at Dept

Location All outline

Time buy period > month outline Collapse at buy period

Price Status Total FP>price status group

Seasonality all

Scroll across to the relevant period, remember to review the interim before the New Buy Period

Click on task: Plan FP Net Sales

Review: Review the ASP against the RI Own

Review: Review the current Franchise sales against the RI Own

Note These will be populated in a live enviroment

Layout continues on the next page


You can make changes here but it’s not advisable

Click on window New 7. Review RI Owned sales

Review the profit percentage against the RI Owned

Review by DPT if necessary by clicking on the arrow next to the department name


8.2. Review Total FP Net Sales

Before starting to review the New Buy Period, it’s imperative to review the Interim Full Price Sales against RLY & RLLY. Reinstated LY is used because it takes into account last year’s exchange rates This window is set to open at the following levels of the hierarchy


Product div>dept grp>dept>dpt outline Collapse at Dept

Location ownership

Time buy period > month Outline Collapse at Buy Period

Price Status Total FP>price status outline

Seasonality all

The Window will Open up as follows;

Click on task: Plan FP Net Sales

Ensure Measure profile “FRN Review Total FP Net Sales RLY & RLLY” is selected by clicking the ruler icon then select the measure profile

Click on window 1 Review Total FP Net Sales V TDP

Move the Measure hierarchy up to the Column axis (next to Calendar)


The View Changes to the following..

A – Review sales, ASP & Sales net units against the Top Down Plan & RLY/RLLY B – Review all Despatch against the LY/LLY

It’s not recommended to make changes here

B

A


8.3. Adj for Events

This is an adhoc task that allows you to re-phase the seeded shape of a plan to cater for events not captured in the Top Down Plan/Location Forecast for a New Buy Period. Task: Plan FP Sales Window: 1a. Adj for Events To re-phase carry out the following steps: This Window is set to open at the following levels of the hierarchy


Product Department

Group>Dept>Dpt

Outline Collapse at Dpt

Location Owned

Calendar Month

Season Seasonality

Ensure you are in the Measure Profile FRN Adj For Events

1. Ensure the Location Level you wish to re-phase is selected. The Window defaults to Ownership. If Channel is required, click on the Location dimension tile, select Channel on the hierarchy then click onto the Channel Tile and toggle using < and > until the Channel required appears.

2. Ensure the season that you wish to review is selected; if not, click on the Season tile and use the arrow icons (< and >) to toggle to the correct season.


3. Ensure the correct price status group you wish to view is selected, if it isn’t toggle using < and > until the correct price status group appears.

4. Scroll across to the relevant months (New Buy period) you wish to re-phase.

5. Scroll down to the relevant product level. This should be the highest Product Level you wish to re-phase. The below copy paste special method will copy all the lower levels for all hierarchy selections.

6. At this point the WP forecast will be populated with the Seeded Plan

7. Highlight and Copy Special ALL the WP measures under the months you would like to Re-phase by actioning the following:

Select WP Sls Net GBP and drag over all the measures under the relevant month Go to Edit in tool bar Select Copy Special Select the last option Copy at base level (Month, DPT, Country ) Press OK Select the WP Sls Net GBP measure for the month where you would like to paste the

Plan Go to Edit in tool bar Select Paste Special The last option Paste at base level (Month, DPT, Country ) should already be

selected Press OK

WP measures will now become populated with the copied plan By making these changes this will give you a shape at the lowest level to begin your Plan You are now ready to start Planning


8.4. Plan Total FP Net Sales by Dept

In order to plan a department please ensure that the steps below are carried out In this window you will review your Plan for the interim period drilling down to DPT & Month if necessary making amendments if necessary. Once satisfied scroll across to the New Buy Period

1. Set up Screen

This window is set to open at the following levels of the hierarchy


Product Div>dept grp> dept>dpt Outline collapsed at dept

Location Ownership>Country Block Time Buy period > month Outline collapsed at buy period

Price Status Price Status>price status group Block Seasonality all Block

Ensure Measure profile FRN Plan Total FP Net Sales V TD P/RLY is selected

Say in Task: Plan FP Net Sales

Ensure you are in Window: 2 Plan Total FP Net Sales

Scroll across to the relevant interim period first before planning the New Buy Period



2. Review & Amend New Buy Period Sales

Follow the steps below to review and amend sales & Despatch

Before calculating, the measures that will be affected will be greyed out If you change Mix of Sales or Dispatch for one department, the Overall Sales & Despatch will stay static, however the mix of all other departments will pro-rate to 100%, therefore all other department sales will either increase or decrease Sales can also be reviewed against the following measure profiles; LOC F/LY, BU F, BU SUB, BU P & ORIG P

Shape the Total Full Price sales by Reviewing & Amending the following measures; WP Sls Net GBP & Or WP Sls net GBP % mix (product) & Or WP Sls Net GBP v RLY & Or WP Sls Net GBP V RLLY After calculating a change in one of the above it will have an effect to the others

Shape the Total Full Price Dispatches by Reviewing & Amending the following measures with the guidance of the OTS Plan WP Dsp Ptnr GBP & Or WP Dsp Ptnr GBP % mix (product) & Or WP Dsp Ptnr GBP v LY & Or WP Dsp Ptnr GBP V LLY After calculating a change in one of the above it will have an effect to the others

Before starting Review the current plans for TD P and OTS

Click Calculate AFT

You can sort by Department to review & amend the sales & dispatches from the highest volume to the least hover on Total full price then click the

downward arrow


3. Changing DPT sales whilst keeping overall sales static

You can lock the total sales on this screen. This enables you to change sales for individual departments whilst keeping the top line static.

Outcome

Review & Amend again if this does not have the desired effect. Remember to take the lock off when satisfied. Tip: Use Edit > Unlock All > Cells to remove all the locks off all the cells in the window.

Locking WP Sls Net GBP v RLY & changing the variances will have the same affect

Click Calculate

Highlight the cell you wish to lock

Change the sales on the appropriate product (in our example: 211- Denim Skinny to £125K)

211-Denim Skinny sales change to £125

All other sales have pro-rated in order for Total Denim to remain the same

Total Denim remains at £165

Click the Lock icon Click on the

arrow to open up the DPTs


8.5. Plan Promo & ASP’S

To Plan Promotional Sales follow the steps below. Bear in mind, however that at this point the Partners may not have decided what promotions to run, therefore you can use RLY figures that were Seeded & Overlaid This window is set to open at the following levels of the hierarchy


Product Div>dept grp>dept>dpt outline Collapse at Dept

Location Ownership>Country

Time Buy period > month Outline Collapse at Buy Period

Price Status Total FP>price status outline

Seasonality all

Change the sales Between:

1. Full Price

and 2. Promo

The Full Price will change, but the Total Full price will remain the same

Amend the ASP where necessary

Click Lock Button.

Highlight all the Depts WP Sls Net GBP V LY Total Full Price

Click Calculate. (You will need to do this every time you want your actions to update)

Click on: Plan Total FP Net Sales on the left hand Task Pane

Ensure the measure profile FRN Plan Promo & ASPs v TD P/RLY


Scroll across to the New Buy

You have the option to Plan either at Total Full Price Level or at Price Status; this example is at Price Status

Open up to DPT & apply step 8 & 9 if necessary


Amend WP Promo Cost % (Press Calculate)

Click On: 3. Plan Promo & ASP

WP Promo Cost GBP Will update

Review &amend WP Dsp Ptnr ASP GBP


8.6. Review FP Sales By Units

This is the screen where you can change the Unit estimate by manipulating the ASP This window is set to open at the following levels of the hierarchy


Product Div>dept grp> dept>dpt outline Collapse at Dept

Location Ownership> Country outline

Time buy period > month outline Collapse at buy period

Price Status Total FP>price status group

Seasonality all

RR

R

If sales units have to increase or decrease amend: WP Sls Net ASP GBP

Ensure FRN Review FP Net Sales Units v TD P is selected

Do not amend WP Sls NET U as this will change the WP Sls Net GBP

Click On: 4. Review FP Sales Units


Review WP Sls Net GBP v LY against WP Sls Net U v LY

Review WP Dsp Ptnr GBP v LY against WP Dsp Ptnr U v LY

Stay in Task: Plan Total FP Net Sales

If dispatch units have to increase or decrease amend: WP Dsp Ptnr ASP GBP

Scroll across to the New Buy Period


8.7. Review Total F.P Net Sales by Seasonality

This window is used to review and change the sales by season. Remember to lock the Total, otherwise your work on Full Price sales from other screens will be lost. This window is set to open at the following levels of the hierarchy




Time buy period > month Block Price Status price status group

Seasonality All>Seasonality Outline

If unhappy with the sales mix, you need to revert back to 6.5 & review the seasonality sales

You can review by Department & DPT if necessary Review by Total Franchise

Stay in : Plan Total FP Net Sales

Review the sales mix between: 1. Spring-Summer and 2. Autumn-Winter

Review the Dispatch mix between: 1. Spring-Summer and 2. Autumn-Winter Click on window 5

Review Total FP Net Sales by Seasonality Scroll down and

across to the relevant Department & Buy Period

Ensure the measure profile FRN Review Total FP Net Sales by Seasonality v TD P/RLY is selected



9. Plan Profit

This section will give you a step by step guide on how to plan Profit, intake margin & plan markdown Rules for Net Profit

Intake Margin


9.1. Plan Total FP Profit

Plan / Amend Total Full price Profit, by flexing the WP Sls Net Profit %. Always check your Sales Estimates, but do not change them on this screen This window is set to open at the following levels of the hierarchy




Time buy period > month Outline Collapse at buy period

Price Status Total FP>price status group outline

Seasonality all

When complete review at Ownership level

It is not recommended that you change the sales on this window. Best practice, if unhappy with sales is to go back to the Task Plan Total Full Price Net Sales & make any necessary amendments

Ensure measure profile FRN Plan FP Profit v TD P/RLY is selected

Click on Task: Plan Profit & MD

Click on Window:1. Plan FP Profit

Select the relevant location by clicking on the current country, then click on < or > until the country appears

Review & Amend WP DSP Ptnr profit % using the TD P & LY as a guide

Scroll across to the relevant Buy Period

Review & Amend WP Sls Net Profit % use the TD P & RLY as a guide

Click Calculate


9.2. Review Intake Margin

To review the intake Margin follow the steps below This window is set to open at the following levels of the hierarchy




Time Season Half Price Status Total FP>price status group outline

Seasonality all

When all counties have been reviewed review Ownership Intake margin Do not make any changes here

Stay in Task: Plan Profit & MD

Click on Window:2. Review Intake Margin

Select the relevant location by clicking on the current country, then click on < or > until the country appears Ensure measure profile

Review Intake Margin % v TD P is selected

Review WP Intake Margin %

Scroll down and across to the relevant Season


9.3. Plan MD Sales & Profit

To CAlculate This window is set to open at the following levels of the hierarchy



Location Ownership outline

Time But Period> Month Block Collapse at buy Period

Price Status Total MD>price status group outline

Seasonality all

Scroll down to the relevant department or DPT

Stay in Task Plan Profit & MD

Ensure Window 3 Plan Totel MD Sales & Profit is open

Ensure Measure profile “FRN Plan Total MD Sales & Profit v TD P/RLY” is selected

Review & Amend WP Sls Net Profit % or WP Sls Net Profit GBP or WP Sls Net Profit GBP v RLY

Review & amend WP Sls nets GBP or WP Sls Net GBP v RLY

Review & amend WP Sls nets GBP or WP Sls Net GBP v RLY

Review & amend WP MD Cost Loc GBP or WP MD Cost Loc % And WP MD Cost DC GBP using the 0R function

Review & amend WP MD Cost Loc GBP or WP MD Cost Loc % And WP MD Cost DC GBP using the 0R function



Click Calculate after each step


10. Plan Returns

This section will give you a step by step guide on how to plan returns & review Gross Sales

Returns There are 6 different types of returns in MFP, however only 2 are applicable for Franchise. They are: Rtns (Self) – For RI Retail and Franchise this is any returns that have been returned from a store sale back to store. For Ecom and Wholesale this is any returns that have been returned directly back to the web. Rtns SS – Is returns store to store and equals the Rtns (Self) for RI Retail and Franchise. This measure will be 0 for Ecom and Wholesale. Rtns WW – Is returns web to web and equals Rtns (Self) for Ecom and Wholesale. This measure will be 0 for RI Retail and Franchise. Rtns WS – Is web to store returns. This measure is used by RI to forecast any returns that will be returned to store from an Ecom Sale. Rtns WS (Ecom) – Is web to store returns as above but is the view of the Ecom team. The actualised figures for Rtns WS and Rtns (Ecom) will be the same. Rtns Total – Is total returns. For RI Retail this is Rtns (Self) + Rtns WS. For the other channels Rtns Total will be equal to Rtns (Self).


Gross & Net Sales

• Gross Sales for RI Retail is the total sales that have sold in store.

• Net Sales for RI Retail is the total sales that have sold in store minus Returns to Self and Returns Web to Store. Therefore any returns from a Web Sale that are returned to store are reflected in RI Retail’s Net sales

• Gross sales for Ecom is the total sales despatched to the customer.

• Net Sales for Ecom is the sales despatched to customer minus any Returns Web to

Web. Net sales for Ecom does not reflect any returns from a Web sale that gets returned to Store.

• Gross Sales for Franchise and Wholesale is the total sales for that Channel.

• Net sales for Franchise and Wholesale is Gross Sales minus Returns to Self.


10.1. Plan Returns

In order to plan Returns Department follow the steps below This window is set to open at the following levels of the hierarchy

Do not change:

WP Sls Net GBP, WP Sls Net GBP v LY, WP Sls Net ASP This will change the work you have performed in Task: Plan Total FP Net Sales


Product Div>Dept Grp>Dept>DPT Outline Collapse at Dept

Location Ownership>Country

Time Buy period > month Outline Collapsed at buy period

Price Status Full Price>price status

group Outline

Seasonality All

Review and amend using Trend & RLY as a guide : WP Rtns (Self) %, WP Rtns (Self) ASP GBP You can also change: WP Rtns (Self) GBP

Select the relevant location by clicking on the current country, then click on < or > until the country appears

Select: Task Plan Returns Gross & Acc Sales

Select window 1.Plan Returns

Click Calculate

Scroll down to the relevant Department or DPT

Ensure profile FRN Plan Returns v TD P/RLY is selected


10.2. Review Gross Sales

This screen allows the user to review the Total Returns & allows them to see how it corresponds with Gross sales This window is set to open at the following levels of the hierarchy


Product Div>Dept Grp>Dept>dpt Outline Collapse at Dept

Location Ownership

Time Buy period > month Outline Collapsed at buy period

Price Status Total Full Price>price

status group Outline

Seasonality All

Select the window: 3. Review Gross Sales

Review: WP Sls Gross GBP Against TDP Sls Gross GBP If you change WP Sls Gross GBP, this will change your WP SLS Net GBP

Select: Task Plan Returns Gross & Acc Sales


11. Review Screens

There are seven reviews screens under the Task pane: Task Plan: Review Plan Having now completed the plan screens, you should now look at the review screens. These will give you an overview of your department. These screens give a variety of ways to review your Plan. They are useful to use as a reality check before submitting. Some of the screens have over a 100 measures, and are very detailed. Windows:

1. Review RI Owned Sales by Channel This screen will give you a review of the split between RI Retail and ECOM, against theTDP. It can be viewed for both LY AND LLY.

2. Review v LY / LLY / RLY / RLLY

This screen gives you the look at a detailed view of the WP versus LY / LLY / RLY / RLLY

3. Review BU P v ORIG P

The screen will allow you to see the difference between your WP and BU P on one measure profile, and the variance between WP and ORIG P on another

4. Review BU F

This screen will show your WP against your BU F in detail. As your BU F would have been agreed recently there shouldn’t be a big difference between them

5. Review v TD P

This screen will show your WP against your TD P in detail, to see how much difference there is in the plan before submitting

6. Review V ECOM F

This screen will show your WP against your ECOM F, to see how much difference there is in the plan before submitting

7. Review Limited Measures This screen will show your WP against the Orig P and the B UP.


12. Submitting the Plan

Once you are satisfied with the bottom up plan it can be submitted to the HOM for their review. This window is used for the Merchandiser to submit the Bottom Up Plan to the HOM To submit the Bottom Up Plan carry out the following steps:

This window is set to open at the following levels of the hierarchy


Product Div>dept grp> dept>dpt Outline Collapsed at Dept

Location Ownership

Time All>buy period > month Outline Collapsed at buy period

Select the task: Submit

Click on: Submit Plan



Tick the Box(s) of the Buy Periods to be submitted

Click on: Calculate


YOU HAVE COMPLETED THE BOTTOM UP PLAN THE HOM WILL NOW REVIEW YOUR SUBMISSION

The BU Last Submitted will show the date the plan was last submitted

There is now a tick in: BU Sub Approval Pending This shows that the plan has been submitted and is awaiting action from the HOM


13. HOM response

The HOM will review the submitted Bottom Up Plan, which will result in one of two scenarios: BUP Submission Rejected or BUP Submission Approved.

13.1. Scenario 1 – BUP Submission Rejected

The Submit Plan window can be used to see whether the Plan has been Approved or Rejected

The latest date out of the three highlighted above indicates the latest decision. In the example above the BU Plan Last Rejected date was later than the both the Submitted and Approved. Therefore the Latest Submission has been Rejected. Best practice would be to discuss with your HOM the reasons why it has been rejected, and replan accordingly.

If you are already in the workbook, you may need to click Refresh

Check BU P Last Approved Date: 04/09/2015 – 13:57:32

Check BU Plan Last Rejected date: 03/10/2015 – 16:01:59

Check: Bu SUB Last Submitted is no longer ticked. This means your HOM has responded to your submission

Check BU Last Submitted: 3/10/2015 – 15:59:56



13.2. Scenario 2 – BUP Submission Approved

The latest date out of the three highlighted above indicates the latest decision. In the example above the BU Plan Last Approved date was later than the both the Submitted and Rejected. Therefore the Latest Submission has been Approved.

NO FURTHER ACTION IS REQUIRED BY YOU

If you are already in the workbook, you may need to click Refresh

Check: BU Last Submitted by: 3/10/2015 – 15:59:56

Bu SUB Last Submitted is no longer ticked. This means your HOM has responded to your submission

Check: BU Plan Last Rejected date: 03/10/2015 – 16:01:59

Check BU P Last Approved Date: 04/09/2015 – 16:30:18



14. Log Out

Once the Bottom Up Plan is submitted log out by carrying out the following

Click Logout

The following will appear

Ensure both are unticked

Click OK

Documents

Bottom Up Planning For Merchandiser FRANCHISE