Bayou Recovery Area Minutes

October 28, 2018

Action items

These are the items that will come up on the floor of the November 25, 2018 ASC meeting:

1. Groups are to bring back votes on motions. Please see notes in the minutes for details.

2. Area Elections for 2019: Nominees must be present at the November ASC to be nominated for open positions or elected for closed positions. Nominations are returned to groups and brought to vote at the November 25 ASC. Nominees must be present to be elected and they can be asked questions at any time in the election process. The terms of office begin at the January ASC and end at the December ASC. These positions are:

Administrative Committee: Chairperson – Ryan S Vice-Chairperson - open

Treasurer (13-month commitment) – Melanie T [amendment: this position was left open] Secretary – James S Policy - open Area Service Representative (this position fulfilled by 2018 ASR-Alternate) – Elmore B Area Service Representative Alternate - Open Subcommittee Chairpersons: Hospitals & Institutions - Nancy Group Supply - Vic M Public Relations – open Activities – Steven W Outreach - open Open Area mid-term positions:

Outreach Policy

You must be present to be elected or nominated. Please fill out a resume supplied in the minutes.

3. Other

- Update Meeting List - Guideline for literature order/payment procedure. - Retrieval of ASR regional travel expenses check of $100.00 or confirmation of its use for ASR-A.

This will be the schedule for 2018 Bayou Recovery area meetings: November 25 December 16

Bayou Recovery Area meeting location and time:

Francis Asbury Church 15447 Old Hammond Hwy Baton Rouge LA 70816 2:00 pm

Member Clean date Location Celebration date Billie Oct 19 25 years Saturday Night TBA Melanie T Nov 15 25 years Saturday Night TBA Luke L Nov 4 1 year Unity Rangers Nov 13

Bayou Recovery Area Contact List

Name Position

Ryan S. Vice-Chair

Dani A. ASR

Elmore B. ASR-A

Elmore B. H&I

James S. Secretary

Melanie T. Interim Treasurer

Policy

Joel V. Activities

Vic M. Group Supply

Outreach

Brandon D. Public Information

Cynthia P. GSR, A New Way of Life

Joel V. GSR, Another Chance

Harry D GSR, Fellowship Group

Ryan S. GSR, How it Works

Pixie S. GSR, Miracle on the Bayou

Jeremy J. GSR, New Beginnings

Brandon D. GSR-A, Open Minded

Corey GSR, Radical Changes

Bob St. GSR, Recovery Ninjas

Ramona D. GSR, Saturday Night Group

Jennifer GSR, Serenity Seekers

Elena E. GSR, Unity Rangers

Bob Si.

Billie F.

John N.

Nancy S H&I

Steven W.

October 28, 2018

GROUPS AT OPEN AT CLOSE A New Way of Life P P Another Chance P P Daily Reprieve A A Fellowship Group A A Friday Night Live A A How It Works P P Miracle on the Bayou P P New Beginnings P A New Foundation A A New Approach to Life A A Open Minded Group P A Radical Changes P P Real Time A A Recovery Ninjas P P Saturday Night Group P P Serenity Seekers P P Stairway to Life A A Unity Rangers P P Vision of Hope A A We Do Recover A A Wednesday Night Lit. A A

Total GSRs Present at: Open: 11 Close: 9

A = Absent P=Present V=Vacant

ASC MINUTES DATE: 10.28.2018 ASC ROLL CALL

POSITION AT OPEN AT CLOSE Chair - Cynthia P. P P Vice Chair – Ryan S. P P ASR – Dani A. A A ASR-A – Elmore B. A A Secretary – James S. P P Treasurer – Melanie T P P Policy Chair – Vacant V V Activities Chair – Joel V. P P H&I Chair - Elmore B. P P Group Supply – Vic M. P P Outreach - Vacant V V PI Chair – Brandon D. P A

Bayou Recovery Area Minutes 10.28.2018

Area meeting called to order 12 traditions, purpose of ASC read Roll Call (see ASC roll call), quorum reached. Minutes, read by members, motion to accept 10/0/1 passed.

Administrative reports Chair report: see attached report. Summary: Cynthia received some phone calls in reference to ASC finances and they will be brought to the ASC in new business. Vice Chair report: no report ASR report: absent ASR-A report: absent Joel had receipts for travel expenses to the Regional Meeting. Report to be emailed. Secretary report: see attached report. Summary: James brought meeting lists and wants to include more GBR area meetings on it. Treasurer’s report: see attached report. Summary: Melanie paid $1700.66 in past-due invoices to the Florida Area for literature. 5/21 $281.73, 6/25 $568.57, July $185.46 and August $664.90. She asked for clarification on cosigners: every check must have two signatures. There was confusion on operating balance, which is either $1677.39 or $1527.39. It was discussed that $150 for H&I from last month was added twice and amount should be $1677.39.

Committee reports Activities report: see attached report. Summary: Joel collected money for 8 of the 15 sites he reserved, resulting in a $325 loss because of the vacant sites. The sites need to be rented soon, but he suggested renting fewer sites. H&I report: see attached report. Summary: there was no meeting last month. All sites are doing ok. H&I needs volunteers. Meeting is Sunday 5:30pm at St Patrick Church if you want to get involved. Group supply: no report There was lengthy discussion on the absent procedure for orders and payment and whose responsibility it is to pay Florida for literature. Previously, according to Cynthia the Group Supply chair will get a check at Area to pay for the items ordered. Invoices are going to Vic, but Vic was never instructed what to do with it. No resolution was found by the time a call to order was issued.

Policy report: vacant Outreach report: vacant P.I. report: see attached. Summary: Budget questions were answered and a request for money to pay for posters and literature was made. Phone line volunteer sheet was passed around and next meeting was announced. Nov 4 4 pm at Grace Baptist. Public Information is now Public Relations.

Group reports:

A New Way of Life: Cynthia P GSR-A. Meeting location: O’Brien House. Business meeting held: 4th Sat. Area donation: $0, Literature order: $0. Vacant positions, yes. Average attendance: 20-25. Problems or situations: none. Birthdays: none reported.

Another Chance: Joel V. GSR-A. Meeting location: Little Zion Baptist Church in Gonzales. Business Meeting Held: yes. Area donation: $0. Literature Order: $0. Vacant group positions: yes. Average Attendance: 3-5. Problems or Situations: none. Birthdays: none reported.

How It Works: Steven W. GSR. Meeting location: St. Patrick’s Church, Business meeting held: yes. Area Donation: $69.35, Literature Order: $21.65. Vacant group positions: none. Average attendance: 18. Problems or situations: It’s all good! Birthdays: none reported.

Miracle on the Bayou: Pixie. GSR. Meeting location: Meadows Chapel United Methodist, Business meeting held: No. Area Donation: $0, Literature Order: $0. Vacant group positions: none. Average attendance: 6. Problems or situations: none reported. Birthdays: none reported.

New Beginnings: Jeremy. GSR. Meeting location: 224 Serenity Club, Business meeting held: yes. Area Donation: $0.30, Literature Order: $14.70. Vacant group positions: none. Average attendance: 6. Problems or situations: none reported. Birthdays: none reported

Open Minded: Brandon D. GSR. Meeting location: Unitarian Church of Baton Rouge, Business meeting held: yes. Area Donation: $0, Literature Order: $34.65. Vacant group positions: none. Average attendance: 15. Problems or situations: none reported. Birthdays: none reported

Radical Changes: Corey C. GSR. Meeting Location: Francis Asbury United Methodist Church. Business meeting held: Thursday before area. Area donation: $2.45, Literature order: $11.55. Vacant group positions: none. Average attendance: 5-8. Problems or situations: none. Birthdays: none reported. Recovery Ninjas: Bob S. GSR. Meeting location: Grace Baptist, Business meeting held: not reported. Area Donation: $0, Literature Order: $0. Vacant group positions: none reported. Average attendance: not reported. Problems or situations: Sat meeting not there? Birthdays: none reported. Saturday Night NA: Melanie GSR-A. Meeting Location: Grace Baptist Richland Ave. Business meeting held: yes. Area donation: $40.00. Literature order: $0.00. Vacant group positions: none. Average attendance: 10. Problems or situations: none. Birthdays: Billie 25 years Oct 19, Melanie T 25 years Nov 15.

Serenity Seekers: Jennifer. GSR. Meeting location: Crossway Church Walker, Business meeting held: Yes. Area Donation: $2.25, Literature Order: $24.60. Vacant group positions: yes. Average attendance: 5-8. Problems or situations: none reported. Birthdays: none reported Discussion: Saturday 27th the meeting was closed because everyone was attending an AA event. Bob mentioned that someone needs to keep the meeting open in case anyone shows up, and that endorsing or promoting AA is frowned upon in the NA fellowship. Unity Rangers: Elena E. GSR. Location: University Baptist Church. Business meeting held: Oct 23. Area donation: $30.05, Literature order: $29.95. Vacant group positions: yes. Average attendance: 25. Problems or situations: none. Birthdays: Luke L 1 year Nov 4, celebrating Nov 13.

Old Business: Motions: 18/09.009p correct region donation to 20% unencumbered funds. Passed 5/1/0 18/09.010p correct region donation to 10% unencumbered funds. Failed 1/5/0

New Business:

Motions (in numerical order): 18/10/011p Motion: Area will donate 80% of unencumbered funds. (*encumbered funds = money to pay bills + prudent reserve.) Intent: To comply with Guide to Local Service (p.37) and 11th Concept regarding funding of NA services. Maker: Recovery Ninjas Discussion: Please see attached worksheet and excerpt from Guide to Local Service. (note: worksheet in this document was received during the ASC. Worksheet attached to email as a separate file was received after ASC) All of NA service depends on the groups and service bodies donate the money they don’t need. This only affects excess money. We have reserves of $1072.40 for prudent and $900.00 for operational expenses. Unencumbered is all other money. In other words, not money for prudent reserve, not money to pay bills, just extra, excess money. Q: what if we need 2000 to pay a bill for a hall to put on a function? A: the way that you deal with request for money is first within your budget. If someone needs money over their budget, then they go to the ASC, ask for money over budget and GSRs vote on it. As soon as you increase that budget it becomes encumbered funds, not money you take donations out of.

Q: Activities budget is full year-round and gets pulled out of and then, how do we set up activities, because that was a big thing this year when we decided to increase the budget. So my question is, how is that set up? A: This motion and that are two separate things. Q: Where does the money go? A: Doesn’t say but typically goes to Region. Q: Now from what I’ve heard from Joel, we were 200 short this weekend. H&I needs more to cover what he needs. Joel is short this month. Why should we donate 80% when we need it here? A: This motion does not take away money you need now. If you are simply amassing a pile of money on the idea that you might need it at some point, that’s BS. That’s horrible mismanagement on 7th tradition money. What we are supposed to do at area is to have budgets that are set on expectations. When those expectations go awry, when something loses money or when someone wants to do something different, then you come here and you say, “I need to alter my budget.” And if it’s appropriate then it gets voted on, and as soon as it becomes part of the budget, then that money does not get taken away. That’s part of the donations that gets set aside. You are already doing that and you have almost 2000 reserves for emergencies already so hanging on to money over that is irresponsible in my opinion. Q: So is that what region does? Region takes anything extra and they send it up to world? A: That is what all service bodies are supposed to do. Q: What happens at world? When they have extra money? A: They never have extra money. They are always looking for more money. They use that money to fund literature in other countries. They use it for all kinds of stuff. Q: So there is always a deficit at world. A: In 1983 the service tree was printed which said all groups should donate all their excess money to area and go on up, 1997 world service office said they are not getting enough money the fund flow is not flowing up, and they included in the guidebook Service the suggestion that groups could donate directly to world. That was something new in 1997 because world doesn’t get enough money to do everything. 18/10.012p Motion: For the PR committee to resume control and maintenance of area website. Intent: Ability for more than one PR member of area to keep up with website business. Maker: Ryan S Second: Corey C Discussion: James: I think it’s a cool move because we don’t have anybody really working on it. And this would make one group who wants to be responsible for it take care of it. And this is how it was in the past, and for whatever reason it got separated. Nancy: This is not a change in policy James: it is a change in policy Nancy: we don’t have a web committee. PR is the web committee.

James: we created a web position. August 2017 Nancy: well that person is gone. Pixie: that doesn’t make any difference. Just because they are gone doesn’t mean it didn’t change policy. Nancy: so does it go back to groups? James: yes it’s a policy motion. 18/10.013 Motion: PR Committee redesign area website in conjunction with our regional webhost at no more than $250.00 one-time cost to build. Discussion: Ryan: No-brainer. Nobody can do anything to the website. It’s dead in the water. Bob: Nobody can vote on this one until the other motion [18/10.012p] is passed, motion to table. Result: motion tabled until next ASC. Dependent on 18/10.012p passing. 18/10.014 Motion: PR needs $103.70 for posters, $60.75 for 5 basic texts and $5.00 for 20 IP#7 totaling $169.75. Intent: To promote NA through PR. Maker: Public Relations Committee Discussion: This goes over their monthly budget which is why they need the motion. They have not used any of their budget this year. Outcome: Favor: 7 Opposed: 0 Abstain: 0 Motion Passed. 18.10.015p Motion: Literature will maintain $1000.00 of inventory. Amounts of specific products will be at the discretion of the Literature Chair. Intent: Establish policy to maintain literature inventory. Maker: Vic M Second: Bob S Discussion: It just says it establishes in policy $1000.00 worth of inventory to maintain, and leave it up to literature chair which specific items to keep on hand. Vic: I made a motion because Bob suggested I did. It lets me maintain. I have everything at my house, I see what I got, I order more. Now something that just came to mind – it would make it a lot easier and flow better. Two weeks three weeks before each GSR whoever gets lit together at the group decides what they need can send an email to me – I need a couple weeks to do it. I need to send info to FL – they process the order. It takes a week, week and a half. Instead of doing it here. Nancy: groups are not that organized.

Cynthia: From my experience: For example: I need a medallion in Dec. I’m gonna come in advance to get my medallion for Dec, I thought we come to area to get our literature. The group should be responsible enough to get my medallion whether it’s Dec or Jan. Vic: It goes back to: hey I need one group ordered 3 1-year medallions. Now I’m out of 1-year medallions. If another group ordered another 1-year, I would have been behind. So what I’m asking for is freedom to say hey, I want to order this many so I can have them when everybody comes to me at one time for it. I had one month where I needed 10 hard cover basic texts. I had 4 – so I had to catch it up. Next month I needed extra, so the literature order was a 700 order instead of a 200 order. Cynthia: I see your point. It’s still the group’s responsibility. Sometimes you have spontaneous moves. But you have a $1000.00 budget – you are entitled to work it how you want to work it, as long as it works. Bob: This is not budget. It’s not permission for him to spend money. This is simply saying he’s going to keep $1000.00 worth of lit. He’s got about 1000 already. So this is simply establishing in policy that he keeps $1000.00 worth of literature. It also gives him the responsibility of deciding what items to replenish in what amount within that $1000.00. What you guys are talking about is something is something different and frankly I’m opposed to it. I think people come to you they order lit they give you money when they order it, whether you’ve got it or not. If I want 14 books and you only got 3 I ‘m giving you the money for 14 and then you owe me the books. And that way area doesn’t get on the hook for something because what’s going to happen I guarantee you is that someone will come in and they will say is going to order 25 books and you order it and then they don’t shoiw up and they never give you the money. This motion doesn’t say anything at all about that . It just says it establishes in policy 1000 worth of inventory to maintain, and leave it up to literature chair which specific items to keep on hand. Vic. That seems to be working like that right now I guess. Vote here? 7/0/0 pass Outcome: Favor: 7 Opposed: 0 Abstain: 0 Motion passed. 18/10.016 Motion: $75.00 check Climate Control of LA – Tiger Bend. Invoice as of Oct 17, 2018. Intent: To pay bill for storage Oct 17, 2018. Maker: Joel V Second: Discussion: This motion was canceled. The storage unit is in Jerry’s name and the invoice is emailed to him. He needed the new Treasurer’s email address to forward the invoice. Melanie gave Joel her email address. Outcome: canceled.

Area Service Nominations: We followed this after some confusion: Bob: my understanding is that first, we need to give at least some general description of what the job is. Second, we need to give the nominee a chance to talk about their qualifications. Third, you need to give people an opportunity to ask them questions directly. Generally in my experience you don’t ask them to leave the room until you are actually voting because if there are challenges and negative things to say, that’s when you bring it up. Chair: Ryan S Resume and qualifications read. Bob: misappropriated any funds in previous positions? Ryan: never accused of any crimes. Vice Chair: none Secretary: James S Resume and qualifications read. Bob: James are you willing to continue? James: I guess – hehe – Definitely Treasurer: Melanie T Resume and qualifications read James: when you have questions about this position would you be willing to contact Michelle and work with her to answer any questions? Michelle: I didn’t know for monthly bills I needed two signatures, I didn’t know about literature check by phone. Is this okay? I don’t know. I’m still learning. If anybody knows, and like he said Michelle, I‘ll go back to Michelle if I had to or to Cynthia. I’m still learning my way. Cynthia: I’m looking at the policy in reference to treasurer requirements. Are you going to override requirements? One-year experience at area level required? Bob: Since she is currently nominated isn’t that part of the information we need to bring back to groups and come back next month and say whether we are going to waive that policy and allow her to be elected or to be considered to be elected? James: GSR doesn’t serve as service experience at area level? Phoneline chair is considered area chair. Nancy: Do you have any experience in accounting? Mel: At home I do my checkbook. At work I do in and out all day. Accounts payable at my other job. And I’ve been doing cashier but it’s a lot of accounting. I have to take money in, I have to balance it at the end of the night. I haven’t been arrested. [Amended info: treasurer’s position specifically was left open to bring to groups the questions about treasurer’s requirements.] Policy: none ASR: Elmore automatically steps in as ASR. ASR-Alt: none

H&I: Nancy S Resume read. Cynthia: Are you willing? Nancy: I’m not willing to continue as H&I Chair, but my qualifications- Bob: wait! We don’t care about your qualifications if you’re not willing Nancy: I’m gonna accept it. Cynthia: But you’re not willing. Nancy: Somebody’s gotta do it. Cynthia: So you’re willing. Nancy: I’m willing but I’m not happy about it. Nancy: I would like someone else to step up and be committed and be involved in service. Group Supply: Vic M Resume read. Public Relations: Brandon D He left before nominating because of work. Is that an accepted nomination? Cynthia: GSRs Brandon is not here to be nominated for this service position so what do you want to do? Corey: Why don’t we treat it as an open position. We assume he will be back here next month. We can nominate him then and then vote on him at the next area after that, like all the other open positions. Cynthia: That nomination is still open. James (being snarky): I mean, how many people are going to be scrambling to be nominated for PI Chair? Pixie: …James?? Activities: Steven W Resume read James: From what I’ve seen Joel had to put in a lot of time to fulfill this position. And I know this requires a lot of weekends and committee meetings and rounding up events. I know you have a good charisma about you, but do you really have the time to fulfill this position? Steve: I do. I think we have a pretty supportive subcommittee. A lot of people to show me the way. Outreach: none Literature: none Cynthia: What is the difference between Group Supply and Literature? Bob?: Nothing. It’s the same. Cynthia: Why they got it twice then? Vic: I got a split personality. Please bring nominations back to groups for voting at the November 25 ASC. Nominees for closed positions must be present at the November 25 ASC to be elected. New nominees for open positions must be present at the November 25 ASC to be nominated. GSRs must be present at the November 25 ASC in order to vote.

Other Items: Regional Meeting: There was a request for Elmore’s reimbursement for his trip to region. Since Dani didn’t go, and Elmore was not present to verify, we asked Cynthia to check on the whereabouts of the $100 check given to Dani for travel expenses. On Activities Storage: Storage is $75 per month. It is a 5x7 climate-controlled unit which was a good price and location at the time it was originally leased. Activities was asked to look into cheaper storage options, with variables: smaller size (5x5 instead of 5x10), non-climate controlled vs. climate controlled and location. Considerations: Distance has a value. One unit was all the way across Florida. Quality: Cheaper units in the past have flooded and have had rat infestations. Space: Joel suggested a 5x5 space would suit needs. Actual items in storage: Paper goods and other materials that may mold are generally cheaper items and can be replaced at a negligible cost Time: This research will take a lot of work, and was suggested to give Activities two months to research before reporting results to ASC. Final treasurer’s report: Closing balance $2089.15 Prudent reserve $1072.40 Lit $138.40 H&I $69.20 Area donations $145.10 From activities $946 Total deposit: $1229.75 Discussion: There was confusion about activities deposit and where to include it. According to Bob, back into Activities budget. Final Roll call. Motion to close, passed This will be the schedule for 2018 Bayou Recovery area meetings:

November 25 December 16

In Loving Service,

James

Area Chairperson Report

Oct. 28, 2018

First I want to thank you for letting me of service, in my report I have received some phone calls that will be brought today at this ASC in reference to some finances, but it will be brought up in new business for you GSRs and for us to all get into a solution on this matter.

Thanks for letting me serve,

Cynthia

Area Treasurer’s Report w/ Reserves

09/23/2018

Ending Balance: $4198.21 Outstanding Deposit: + $312.02 Outstanding Checks: - $105.00

1034 $75.00 1037 $30.00

$4405.23

Prudent Reserves C.A.R. $300.00 (add $20/month until $300 is reached) Activities $116.40 (outstanding $633.60 MM2018 $750.00) P.O. Box $70.00 Storage $75.00 Secretary $100.00 P.I. $140.00 ASR $100.00 ASR-A $100.00 Rent $25.00 AT&T $46.00 Total Prudent Reserves $1072.40

Operating Reserves: $900.00 Prudent Reserves $1072.40 + Operational Reserves $900.00 = $1972.40 New Balance $4405.23 – Total Reserves $1972.40 = Working Balance 2432.83

2432.83- -$25.00 Rent -$230.60 Donation to Region -$100.00 ASR Dani =$2077.83

BRASCNA

Treasurers report for October 2018

Ending Balances as of : 9/30/2018 $5200.45

Outstanding Deposit : + $ 0.00

Outstanding Checks : - $1700.66

$3499.99

PRUDENT RESERVES:

C.A.R. $300.00

ACTIVITIES $116.40 ($1300) total budget

P.O. BOX $ 75.00

STORAGE $ 75.00

SECRETARY $100.00

P.R. $140.00

A.S.R. $100.00

A.S.R.A. $100.00

RENT $ 25.00

AT&T $ 46.00 ( an Area expense not PI )

$1072.40

OPERATING RESERVES $ 900.00 + PRUDENT RESERVES +$1072.40 = OPERATING RESERVES=$1972.40

NEW BALANCE $ 3499.79 – TOTAL RESERVES $1972.40

= OPERATING BALANCE $1527.39

-507.50 JOEL V. repayment

- 37.98 Elmo gas

- 47.51 AT&T

-75.00 CCLA STORAGE

-25.00 RENT

= $834.40

Area Donations = $145.10 + H&I draw (1/2 of Area donations) = $72.55

Lit. order = $183.40+ $72.55 = $256.10

Activities from Moonlight Madness = $926.

$834.40+ 1204.75 = new balance $2039.15

ILS

Melanie H

Secretary Report

10.28.18

Hello Family,

I have some meeting lists. I want to get some input on adding some Greater Baton Rouge area meetings on here, like the one in New Roads, but I want input as to which ones I should or shouldn’t add.

Thank you,

James

Activities Report. October Bayou Recovery Area. Joel V. For the moonlight madness 2018, Oct 26-28 we collected a total of $1119. We collected $250 for the bike raffle and I collected 869 for registration donations and campsites. Of the 15 campsites I collected money for the 8 occupied campsites totaling $600, $269 remaining collected from registration donations. Our expenses were 100 paid to harry D. for jambalaya and 73 paid to jerry s. for supplies. I am turning in 946 to the treasurer. Our Saturday speaker was bobby B. from Hammond. Of the 15 campsites, we occupied only 8 and for coming year I am recommending that we reserve only 10.

H&I Report

DCI, Angola, and LCIW are doing well. We need people to come to H&I to be oriented to be on panels for CARP and Detox.

H&I meets Sunday at 5:30, Nov. 4th at St. Patricks.

Nancy

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Public Relations Sub-Committee Meeting 10/7/18

Attendees with Contact Information: Brandon D Chairperson Allison L Chris H Rose F Nancy S Bob S Pixie S Bob S Meeting called to order at 4:11 pm at Brew Ha-Ha Coffee Shop by Brandon D and opened with moment of silence and serenity prayer. Treasurer Rpt: None: will get with area to define budget Old Business: None: First sub-committee meeting New Business: Meeting was started with the clarification of the PR Committee Goals:

1. We clarify what NA can and cannot provide to the community. 2. We aim for the public to recognize NA as a positive and reliable organization. 3. We develop valuable relationships with professionals and the general public. 4. We make NA members more aware of their role in NA’s public image.

Allison informed the committee that she had reached out to NA World and obtained a 501(c)(3) tax exempt letter for soliciting free or charitable rates for PSAs. Discussion then ensued around ideas for service projects which would be most beneficial, provide maximum exposure, be the easiest and most cost effective ways to further NA’s purpose and then prioritizing which of these projects to begin with. Below is a list of projects brought up by the committee members in attendance in no particular order.

• Posters/Flyers: Bob S proposed we create and distribute posters and flyers (signage) to best exposure areas based on PR guides. Such as: police stations, courthouses, health clinics, emergency rooms, welfare offices, Colleges and Schools, libraries, post offices, youth facilities, grocery stores, drug stores, churches (places of worship), laundromats, coffee shops. The 2 examples the committee liked are shown below.

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We would list the Bayou Recovery Phone line and website on each. Everyone agreed and Brandon D was tasked with the design of the signage in half poster size and 81/2x11 sizes in a card stock strong paper.

• After the posters and flyers have been designed, Brandon suggested the committee give James the opportunity to quote on price. Allison also will work with various printers on pricing of the project as well if pricing with James isn’t satisfactory. The committee will then bring the cost to Area and request the money to move ahead.

• The committee needs to let the area and general membership know when these posters

and signage are going out as there will be an anticipated increase in phone calls to the NA phone line. We need to ask the general membership to sign up for phone line duty. Brandon D said he would make a list to be distributed at meetings for sign up.

• Another PR Sub-committee flyer announcing the 2nd meeting on November 4, 2018 will be created by Brandon D for distribution to all meetings to encourage attendance and support for the committee. Allison L agreed to assist Brandon with anything he needed.

• Rose and Pixie requested that 5 NA Basic Texts be donated to the Goodwood Library Recovery Section along with the NA IP #7 Am I An Addict (20 copies) and the Bayou Recovery Meeting list (20 copies).

• Chris H said he would speak to the woman over the Governor’s Task Force for Opiate Addiction and get her name and number to the committee for future contact. He would also request her assistance in getting permission to get NA posters and signage into all the area Colleges/Universities.

• Bob S, PhD suggested a diverse panel of 3-5 people be assembled to commit to

bringing presentations/education into a few selected treatment center facilities and their professionals in the Bayou Recovery Area. The Committee agreed to ask Elmore, Jerry, Roy, Mark, John, and Jason for their assistance in creating more diversity on the committee. All in attendance volunteered to be part of this panel. The treatment

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centers identified by the committee to begin with were: 1. Baton Rouge Area Alcohol & Drug Center Inc. 2. Capital Area Human Services of Baton Rouge 3. The Grove Counseling & Wellness Center 4. Townsend by OLOL. Allison has all contact information.

• Also decided was to contact Roy M and Mark C for their suggestions about possible treatment centers in the area that the committee could reach out to for education.

• Website: Bob S suggested the Bayou Recovery Area Website be brought under the control of the PR Committee. It needs to be re-branded and re-designed. Brandon D agreed to take the responsibility to control website updates. This task will be discussed in future meetings. Bob said he will work with the current website guy, Steve to assist with the transition. More information to come.

• Nancy S said she had met with a woman named Vonnie who was in charge of many state wide re-entry programs and various state wide task forces and who said she is very willing to work with getting NA into the agencies of the these programs. The PR Sub-Committee asked that this be tabled temporarily until we could get more organized and be able to handle the potential demand this might bring to the NA community.

• Bob S asked that all members present please go on the NA.org world site and complete the 2018 Membership Survey. He also asked to please announce this at meetings to the general membership to ask for their support in completing the survey. The importance of the survey is “Every three years we attempt to gather information about our members, and the time to gather that information is now! Some may wonder why we want this information and how we use it. One of the aims of “A Vision for NA Service” is that NA is viewed as a “viable program of recovery.” With members from several countries attending the world convention in Orlando, Florida, and members around the world participating from their homes, we have an opportunity to demonstrate that we are, indeed, a viable and respected recovery community resource. Presenting ourselves in this way helps us offer hope to others that they, too, can recover. We encourage each member to spread the word of the Membership Survey to their friends. We would like as many members throughout NA worldwide to participate. Please complete by 31 December 2018” Quoted directly from NA.org. The survey can be taken online at the world website.

• Committee decided next PR Sub Committee Meeting would be held at the Goodwood

Library on Sunday, November 4th, 2018. Rose F will confirm/book room for the group.

• Meeting adjourned 5:35 pm

The NA Group 37

end: to make recovery from addiction available to any addict in the community who seeks it. As the foundation of the worldwide NA service structure, groups have another responsibility: to help their members develop an understanding of the Twelve Traditions and the Twelve Concepts for NA Service. By doing so, groups take part in the continuing evolution of the Fellowship of Narcotics Anonymous as well as providing for themselves an understanding of how the highest ideals of our fellowship can be applied in their activities.

HOW CAN OUR GROUP SUPPORT OTHER NA SERVICES?

The Second Concept for NA Service says that the NA groups bear the final responsibility and authority for all the services of the extended NA Fellowship. Each group should send stable, active GSRs to participate in the work of the service structure on the group’s behalf. And each group should consider how best to provide the funds the NA service structure needs to do its work. After paying the bills, most groups set a small amount of money aside to use in case an emergency arises. But, oddly enough, groups usually find that too much money in the till causes far more trouble than too little money. For this reason, we encourage your group never to hold large sums of money in reserve. At least once a year, the group service representative attends the regional assembly. Each group is encouraged, if at all possible, to take the necessary steps to cover the expenses associated with its GSR’s attendance at the regional assembly. Some groups will choose to set aside money each month toward this expense. After paying expenses and setting aside a small emergency reserve, most groups contribute their surplus funds directly to the area committee, the regional committee, and Narcotics Anonymous World Services. For more discussion of the principles underlying group contributions to the rest of the service structure, see the essay on our fellowship’s Eleventh Concept for NA Service elsewhere in this guide. For assistance in managing the details of direct contributions, see the Treasurer’s Handbook, available from your area committee or by writing our World Service Office.

Bayou Recovery Service Area Resume

Name:

171---- s. Position:

L-l-.-: / Email Address:

Service Experience: (list positions and approximate dates served)

Group Service:

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World Service:

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Clean Date:

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Phone:

Have you failed to complete, or have you been removed from a position in the past five years? ~ o

Please explain: -------------------------------

Have you read the guidelines for your position? _J_ Do you meet the suggested clean time requirements? _J__ Do you have, and are you willing to make the necessary commitment of time and resources to meet the

service position to which you have been nominated? J Please give to ASC secretary for inclusion in the minutes.

Bayou Recovery Service Area Resume

Position:

Email Address:

Experience: (list positions and approximate dates served)

Group Service:

GSR,

Clean Date:

I/- lb- f3

-Area Service:

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Regional Service:

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Have you failed to complete, or have you been removed from a position in the past five years? __ _

Please explain: _____________________________ _

Have you read the guidelines for your position?-=---

Do you meet the suggested clean time requirements? L Do you have, and are you willing to make the necessary 7. om itment of time and resources to meet the service position to which you have been nominated?

Please give to ASC secretary for inclusion in the minutes.

Bayou Recovery Service Area Resume

Service Experience: (list positions and approximate dates served)

Group Service:

Area Service:

Regional Service:

World Service:

Have you failed to complete, or have you been removed from a position in the past five years? _______

Please explain: ________________________________________________________________________

_____________________________________________________________________________________

Have you read the guidelines for your position? ______

Do you meet the suggested clean time requirements? _______

Do you have, and are you willing to make the necessary commitment of time and resources to meet the service position to which you have been nominated? ______

Please give to ASC secretary for inclusion in the minutes.

Name: Clean Date:

Position: Phone:

Email Address: