Basis of Design Report - RFTAGlenwood Springs Operations and Maintenance Facility Basis of Design Report RFTA 1.1 Maintenance Design Group, LLC/ Glenwood Springs, Colorado Farnsworth

Functional Innovative Sustainable

Glenwood Springs Operations and Maintenance Facility

RFTAGlenwood Springs, Colorado

Basis of Design Report

June 2, 2014Prepared by

Glenwood Springs Operations and Maintenance Facility Basis of Design Report

RFTA i Maintenance Design Group, LLC/ Glenwood Springs, Colorado Farnsworth Group

Table of Contents

Chapter One - Existing Condition Introduction .................................................................. 1.1 Objective ...................................................................... 1.1 Existing Facilities .......................................................... 1.2 Existing Facility Summary ............................................ 1.6 Existing Vehicle Summary ........................................... 1.6

Chapter Two - Basis of Design

Introduction .................................................................. 2.1 Space Needs Program ................................................. 2.1 Facility Expansion ........................................................ 2.1 Assumptions and Criteria ............................................. 2.3 Circulation Factors ....................................................... 2.4 Space Needs Program ................................................. 2.5

Chapter Three - Facility Recommendations

Introduction .................................................................. 3.1 Facility Improvements .................................................. 3.2

Chapter Four - Preliminary Cost Estimate Introduction .................................................................. 4.1 Hard Costs ................................................................... 4.1 Soft Costs ..................................................................... 4.1 Cost Assumptions ........................................................ 4.2 Probable Costs ............................................................. 4.2

Appendix A - GMF Concept Drawings


RFTA Maintenance Design Group, LLC/ Glenwood Springs, Colorado Farnsworth Group

Chapter One Existing Condition


RFTA 1.1 Maintenance Design Group, LLC/ Glenwood Springs, Colorado Farnsworth Group

Chapter One Existing Condition

Introduction Roaring Fork Transportation Authority (RFTA) provides commuter service between Aspen and Glenwood Springs along the Highway 82 corridor, adjacent communities, and feeder routes to Rifle, Silt, and New Castle. Currently, the routes run with standard and articulated buses. RFTA has two main facilities for bus operations, with one in Glenwood Springs and the other in Aspen. In order to optimize service and improve efficiency, RFTA needs to improve and increase the parking and maintenance facilities at the Glenwood Springs Operations and Maintenance Facility (GMF).

This study by Maintenance Design Group (MDG), assisting the Farnsworth Group, defines the facility capacity in administrative, operations, maintenance, facilities maintenance, bus storage, and parking requirements. This study is subdivided into three chapters: Existing Conditions, Basis of Design, and Facility Recommendations. The chapters are as follows:

Chapter One: Existing Condition - This chapter introduces the study and describes current facility operations. Chapter Two: Basis of Design - Existing spaces are quantified, an assessment of needs is identified based on the number of future staff and buses maintained, and the future capacity of the site is examined in this chapter. Chapter Three: Facility Recommendations - This chapter provides specific suggestions for facility improvements for expansion.

Objective The objective of this Basis of Design Report is to address the growth of the GMF to accommodate a 60 bus fleet. The recent growth in service impacts the bus operations and maintenance including the following:

Bus Storage Capacity: Currently, the buses are stored

outdoors in harsh winter weather conditions. New heated storage buildings need to be provided to accommodate the entirety of the current and future bus fleet.

Bus Maintenance Capacity: The Maintenance Building is designed to accommodate at fleet of only 30 buses. The building needs to be expanded for additional repair bays and support space.



Operations Capacity: The site and operations areas are not large enough to accommodate all of the additional Operators due to the rapid growth. Additional lockers, a larger Operators’ Room, training space, and parking spaces are needed.

Existing Facilities The GMF was built in 2002 and was designed to accommodate a maximum bus capacity of 30 buses. On any given day, there are between 30 and 40 buses operating out of this facility, and approximately 12 buses are parked beneath a canopy. Expansion from the bus rapid transit (BRT) service has grown much faster than planned, which has caused severe congestion at the GMF. This rapid growth also broadens to require more administrative, operations, and maintenance staff and facilities. In 2013, RFTA added compressed natural gas (CNG) as a fuel source at the GMF site. The buses that operate with CNG fuel need to be stored in a heated environment so that they will start when the temperature is below freezing. Heated bus storage is a priority for the operations at the GMF. RFTA has acquired the adjacent property, which is approximately 2.5 acres, so that the GMF can be expanded. However, due to the topography of the site, extensive site work will be need to accommodate all of the functions needed at the GMF.

Administrative Condition The administrative functions in the facility are limited to a

couple of offices with no meeting space. Additional space for Human Resources, executive office

staff, and meeting areas are required for the growth of the operation.

A new training facility is needed as hiring is constant because of the growth. A major problem for RFTA is turnover of Operators due to the unusual and changing hours, and employment opportunities in the valley. Lack of Operator amenities at the existing facility compounds this problem.

Operations Condition There is not adequate space for Trainers, Supervisors, and

support staff. The Operators’ area is too small to accommodate the

growth in the number of Operators. The bus canopy only covers 12 to 14 buses, and there is

no heated bus storage. Diesel buses have to run two hours prior to service during freezing weather.



The bus pullout canopy needed to cycle wheel chair lifts and inspect the bus prior to heading into service.

There are not enough parking spaces for Operators. The access road is only wide enough to accommodate

one-way bus traffic.

Bus Maintenance Condition Additional Repair Bays are needed to accommodate the

additional growth in the bus fleet. Parts storage is too small for the diverse bus fleet. Tire storage is located outside in a shipping container. There is no common work area for fixed shop equipment. There is no storage for tool boxes. A Battery Room is needed to charge batteries. A Small Repair Bay is needed to repair light duty non-

revenue vehicles. The used and new oil tanks need to be removed from

below grade and located in above grade tanks.



Exhibit 1.1 - Existing Site Plan



Exhibit 1.2 - Maintenance Building Floor Plan - First Floor

Exhibit 1.3 - Maintenance Building Floor Plan - Second Floor



Existing Facility Summary The following information summarizes the building and site

square footage for the GMF. Landscaping, setbacks, and easements are higher than normal for transit facilities due to the location and resort status. A breakdown of existing spaces is shown in the following table.

Table 1.1 - Existing Spaces Building Summary (GMF only)

Administration 1,984 sq. ft.

Operations 2,208 sq. ft.

Maintenance 8,961 sq. ft.

Facilities Maintenance 0 sq. ft.

Fuel/Wash 6,600 sq. ft.

Subtotal Building Subtotal 19,753 sq. ft. Site Summary (GMF only)

Covered Bus Parking Areas 9,720 sq. ft.

Exterior Bus Parking Areas 55,764 sq. ft.Exterior Bus Parking 43,800 sq. ft.Exterior Areas 22,202 sq. ft. Subtotal Site Total (sq. ft.) 131,486 sq. ft.

Circulation/Landscape/Setbacks/Storm water 81,617 sq. ft.

Total Square Footage Site Requirements 232,856 sq. ft.

Acres 5.3

Existing Vehicle Summary RFTA has a total of 58 buses operating out of the GMF, plus

non-revenue vehicles for Facilities Maintenance, Bus Maintenance, and Operations staff. The GMF maintains 20 percent spares, and at pull out, depending on the season, has 45 to 46 buses on active routes. All bus rapid transit vehicles (BRTs) and non-revenue vehicles are currently parked outside or under a canopy.

Table 1.2 - Existing Vehicles Existing Vehicles (GMF only) Buses Ride GWS 3 Neoplan Buses 2 Gillig CNG Buses 4 MCI Coaches (45’) 14 New Flyer Hybrid Buses 17 BRT CNG Gillig Buses 18 Bus Totals 58 Non-Revenue Vehicles 20 Vehicle Totals 78



Chapter Two Basis of Design



Chapter Two Basis of Design

Introduction This chapter presents the Space Needs Program for the Roaring Fork Transit Authority’s (RFTA) Glenwood Springs Operations and Maintenance Facility (GMF). For this study, it is important to identify the ultimate capacity of the GMF. The existing Operations and Maintenance space was only designed to operate with 30 buses. Ultimately, the plan is to operate 60 buses from this facility. The GMF has minimal ability to expand beyond its current site, due to the slope of the site.

Space Needs Program For any transit authority, a proper balance of fleet size and

facility resources is paramount to an efficient operation. The purpose of the data presented in this study is to identify the expanded bus storage capacity, operations, and maintenance functions of the RFTA GMF to operate 60 buses safely and efficiently.

A program has been developed for a bus operating base accommodate 45-foot Bus Rapid Transit vehicles (BRTs) and commuter coaches in heated vehicle storage facilities. The program was used to develop the site configuration for the GMF expansion, the following assumptions were made:

The layout will allow have exterior circulation to the maintenance bays, fuel, cleaning and wash lanes.

Basic circulation in the yard and entrance to the site will remain the same.

All buses in the fleet will be stored inside in heated buildings that are CNG compliant.

All other RFTA non-revenue vehicles will be stored in a heated building.

Facility Expansion Employee parking capacity should be addressed at the GMF. An additional 50 to 60 parking spaces are needed to accommodate the existing number of employees, plus any future growth based on new BRT increased service requirements. This does not appear to be a simple solution, as currently the majority of available site is sloped at the Glenwood Springs facility. One concept would be to build a parking structure to accommodate the employee parking.

Bus parking capacity should be addressed. An additional 20

to 24 bus parking spaces are needed to meet the project growth of service from the GMF. The current bus parking is outside with about 14 buses under a canopy. All bus parking should be in a heated building to keep the buses warm during



freezing temperatures. Bus stacking should be minimized to all buses to be moved at any given time and allow for operational flexibility.

Currently, all training and some administration functions are located off-site and require significant resources are required to continually train new staff. A new training facility is needed that would accommodate 40 people.

The Operators’ areas should also be expanded to provide better amenities to attract long-term employees. Areas include a large break area, recreation areas, and a lounge area to accommodate split shifts.

Bus Maintenance needs to be expanded to accommodate the

growth in buses. Specifically, additional repair bays, increased parts storage, and storage for tool boxes, portable equipment, and tires are needed. The Maintenance Building can be expanded by adding an additional 35 feet to the east end of the building and 20 feet to the north. By expanding the bays to the east, an additional four repair bays can be added to the GMF.

Facilities Maintenance is currently scattered among several

RFTA facilities. Space is needed to store and maintain bus shelters, shop equipment, tools, and snow removal equipment. The heated parking structure is one possible location on the GMF site that could accommodate these needs.

Staff Summary Staffing levels are crucial to determining the number of parking

spaces and size of support facilities. Table 2.1 shows a summary of the projected staffing levels for each group. Projected staff numbers for the program are based on projections using RFTA staff input, industry ratios, and experience with similar facilities.

Table 2.1 - Staff Summary Group 60-Bus

Program Administration 6 Facilities 6 Operations 118 Maintenance 11 Total 141

Vehicle Summary Vehicle quantities helps determine the number of parking

spaces and the number of repair bays required to maintain the buses. The buses listed in Table 2.2 are projected to be stored and maintained at the GMF.



Due to the climate and need for a reliable fleet, buses are most efficient and the life of the vehicles are maximized if they are stored indoors when not being used or staged for fueling and wash, and before or between routes.

Table 2.2 - Vehicle Summary Buses 60-Bus

Program Standard Bus (40) 46 MCI Coach Bus (45’) 14 Total 60

Assumptions and Criteria For the program, MDG established some basic design criteria.

These criteria were assembled from tours of the GMF and other facilities MDG has previously planned and designed for similar transit authorities.

Operations Areas Private offices provided for the General Manager, Assistant

Manager, and Supervisors. Dispatch Area with multiple windows to interact with the

Operators. Large Storage Area provided for the Dispatch Area and

transfers. Locker Area located outside of the Restrooms and shared

between men and women.

Maintenance Areas Shop offices located on the ground floor. Lunch/Break Room located on the ground floor. Repair Bays correctly sized for buses, in operations of 60

or more buses. PM/Inspection Bays with access to the pit openings from a

Lower Level Work Area. Tire Storage large enough to store one tire for each bus

assigned. Common Work Area to locate all of the fixed shop

equipment. Storage areas for portable shop equipment. Secured toolbox storage areas. Lube/Compressor Room large enough to accommodate

the air compressor and bulk aboveground storage tanks for new/used fluids and lubricants.

Planning Ratios The size of the quantity of the maintenance and shop areas provided in the Space Needs Program can be calculated using the “Rule of Thumb” planning ratio. The method of applying planning ratios to vehicle quantities has always been an effective way to calculate maintenance space needs and bay



quantities. These ratios are derived from data and space utilization information gathered from national averages and numerous other successful facilities analyzed throughout the country by MDG and its staff. The ratios are as follows:

Maintenance Bays Standard Repair Bay One Bay for every 15 to 18

buses Standard Inspection Bay One Bay for every 50 buses

Service Lanes Fueling Positions One lane for every 75 to 90

buses Bus Wash One lane for every 150 buses

Space Standards Space standards are utilized in the Space Needs Program to provide a consistent factor throughout the Models for similar office, shop, common, and parking areas. Area requirements in shops and storage areas are derived from functional requirements and equipment space needs. The space standards listed below are utilized to develop the program and overall area requirements. The space standards are based on functional needs and requirements established at other facilities, rules of thumb, and specific requirements of RFTA. Office Areas Manager 150 SF Assistant Manager/ Supervisor 120 SF Work station 80 SF Clerk 80 SF

Bus Maintenance and Shop Areas Standard Bus Repair Bay 1,200 SF (20 x 60 feet) Light Duty Bay 560 SF (16 x 35 feet) Standard PM Inspection Bay 1,200 SF (20 x 60 feet)

Common Areas Conference Rooms 20 SF per person Maintenance Lockers (full locker) 7 SF per person Operator Lockers (half height) 3 SF per person

Vehicle/Equipment Parking Support Vehicle/Equipment 200 SF (10 x 20 feet) Traveler Bus (Cutaway/Van) 360 SF (12 x 30 feet) Standard Bus Parking 540 SF (12 x 45 feet) Employee/Visitor Parking 162 SF (9 x 18 feet) Disability Parking 234 SF (13 x 18 feet)

Circulation Factors The space requirements shown for each function are net usable area. There are three Circulation Factors utilized in the Space Needs Program. These factors are:



Interior or Building Circulation: This factor is applied to the program as a percentage of the total building square footage. It accounts for miscellaneous building spaces such as hallways, stairwells, janitor closets, mechanical, plumbing, and electrical rooms, wall thickness, structure (Circ/Mech/Elec/Struc), and access requirements. The following is a list of the factors (in general) that have been applied to the program: Administrative Areas - 40% Operations Areas - 30% Maintenance/Fuel/Wash Areas - 25% Heated Bus Storage Areas - 20%

Parking Lot Circulation: A factor of 100 percent is added to account for drive lanes access, aisles and landscaping. This additional space must be included in the calculation to account for the drive aisles, walkways, islands, and other areas created by site and access inefficiencies.

Site Net to Gross Factor: This factor is also applied to the program as a percentage of the total program square footage. It accounts for areas around buildings, site drive aisles, building access, and site access. This factor is usually about 100 percent, but due to the extreme setbacks, landscaping, and required circulation this factor is higher for the GMF site.

Space Needs Program The Space Needs Program Summary is presented as Table 2.3. The summary is split into two phases of development for the project. The project may need to be phased based on budget constraints and the two phase split represent one possible option of phasing. The detailed Space Needs Program is summarized after the Space Needs Program Summary. The Space Needs Program indicates the spaces required for fleet of 60 buses. The summary details each Departments needs by the following categories: Administration Facilities Operations Maintenance Fuel/Wash Heated Bus Storage Covered Areas Exterior Parking Areas Exterior Areas



Table 2.3 - Space Needs Program Summary

Current60 Bus Program

Phase 160 Bus Program

Phase 2

Building Areas

Administration 1,984 0 4,231Operations 2,208 0 6,700Facilities 0 2,702 0Maintenance 8,961 16,794 0Fuel/Wash 6,600 6,811 0Heated Bus Storage 0 48,424 10,080

Subtotal Building Areas 19,753 74,731 21,011

Site AreasCovered Bus Parking Areas 9,720 0 0Exterior Parking Areas 55,764 22,642 0Exterior Bus Parking 43,800 3,600 0Exterior Areas 22,202 0 0

Subtotal Site Areas 131,486 26,242 0Circulation/Landscape/Setbacks/Storm water 81,617 100,973 21,011

Total Site Area Requirements (SF) 232,856 201,945 42,023Acres 5.3 4.6 1.0

SPACE NEEDS PROGRAM SUMMARY

Glenwood Springs Operations and Maintenance FacilityBasis of Design Report

Area Description Staff Space Area Remarks Staff Space Area Remarks Staff Space Area Remarks

AdministrationExecutive

Chief Executive Officer 0 0 Remains at existing Building 1 225 Remains at existing BuildingChief Operating Officer 0 0 Remains at existing Building 1 200 Remains at existing BuildingAdminstrative Assistant 0 0 Remains at existing Building 1 80 Remains at existing BuildingVistor Workstation 0 0 Remains at existing Building 2 160 Remains at existing Building

Human ResourcesHR Manager 0 0 Remains at existing Building 1 150 Remains at existing BuildingHR Assistant Manager 0 0 Remains at existing Building 1 120 Remains at existing BuildingHR Clerk 0 0 Remains at existing Building 1 80 Remains at existing BuildingFile Storage 0 Remains at existing Building 120 Remains at existing Building

Support AreasLobby/Entry 0 200 Take photos/bus passSmall Conference Room 0 250 8-10 PeopleKitchenette 0 150 Adjacent to Conf. RoomTraining Room 0 1000 40 peopleTable/Chair Storage 0 150Copy/Work Room 0 150 Copier, fax, printerMen's Restroom (office areas) Urinal 0 0 1 50 Handicapped Toilet 0 0 1 50 Sink 0 0 1 50Women's Restroom (office areas) Handicapped Toilet 0 0 1 50 Sink 0 0 1 50Custodial Closet 0 100

Subtotal 0 0 0 0 6 3,385Circ/Mech/Elec/Struc 0 846

TOTAL - Administration 1,984 0 4,231

FacilitiesOffice Areas

Facilities Manager 1 150 Private office 0 0Facilities Assistant Manager 1 120 Private office 0 0Safety Manager 1 150 0 0IT Manager 1 150 0 0IT Clerk 2 160 0 0

Support AreasArchive Record Storage 200 0Facilites Parts Storage 500 0Copy Alcove 100 Copier, fax, printer 0IT Workroom 250 Repair computers 0Data Room 150 0

Subtotal 0 0 6 1,930 0 0Circ/Mech/Elec/Struc 772 0

TOTAL - Facilities 0 2,702 0

Master Plan Phase 2

60 Buses

50

5050

150

Current

50

15080

40%

Standard

2252008080

150120

50

150120

25%

80

Master Plan Phae 1

60 Buses

April 9, 2014

Space


2.7 Maintenance Design Group, LLC/Farnsworth Group



Master Plan Phase 2

60 Buses

Current

Standard

Master Plan Phae 1

60 Buses

April 9, 2014

Space

OperationsOffice Areas

Operation Manager 0 0 1 150 Private officeOperations Assistant Manager 0 0 1 120 Private officeOperations Supervisor 0 0 1 120 Private officeField Supervisor 0 0 3 240 WorkstationAdministrative Assistant 0 0 2 160 Workstation

Traveler ProgramTraveler Program Manager 0 0 Not at GMF Site 0 0 Not at GMF SiteTraveler Operations Supervisor 0 0 Not at GMF Site 0 0 Not at GMF Site

Support AreasConference Room 0 250 8-10 peopleCopy/Work Room 0 120 Copier, fax, printerFile Storage 0 120 Secure Personel FilesDrug Test Restroom 0 80Custodial Closet 67 0 100

Dispatch 0Dispatch Office 483 0 0 2 300 Two stationsVestibule 54 0 150Storage 0 200 Transfers, radiosLost & Found Storage 0 60Money Room 129 0 Use Existing 129 Use Existing

Operations - ContinuedDriver's Area

Driver's Room & lockers 579 0 0 105 700Locker Alcove 0 0 105 315Computer Stations 0 0 5 100TV Alcove 0 120Vending/Kitchenette 0 80Uniform Storage 0 120Fitness Room 0 Not at GMF Site 500 Not at GMF SiteMen's Restroom/Shower 138 Toilet/Urinal 0 0 5 250 Handicapped Toilet 0 0 1 50 Sink 0 0 2 100 Shower 50 0 0 1 60Women's Restroom/Shower 102 Toilet 0 0 5 250 Handicapped Toilet 0 0 1 50 Sink 0 0 2 100 Shower 0 0 1 60

Subtotal 0 1,602 0 0 115 5,154Circ/Mech/Elec/Struc 606 0 1,546

TOTAL - Operations 2,208 0 6,700

505050

5060

5050

60

30%

12080

20

150

120

3

8080

120





Master Plan Phase 2

60 Buses

Current

Standard

Master Plan Phae 1

60 Buses

April 9, 2014

Space

Maintenance

Maintenance Manager 134 1 150 Private office 0 0

Lead Mechanic 140 2 200 Shared office 0 0

Maintenance Clerk 1 80 Workstation 0 0

Mechanics 6 60 Workstation 0 0

Copy/File Area 120 0

Maintenance Library 100 0

Lunch/Break Room 187 200 0

Men's Restroom/Locker/Shower 158

Toilet/Urinal 2 100 0 0

Handicapped Toilet 1 50 0 0

Sink 1 50 0 0

Shower 89 3 180 0 0

Women's Restroom/Locker/Shower 158

Toilet/Urinal 1 50 0 0

Handicapped Toilet 1 50 0 0

Sink 1 50 0 0

Shower 89 1 60 0 0

Data/Communication Room 150 0

Custodial Closet 80 0

Mechanical Room 175 175 0

Electrical Room 100 0

Standard Bay 2 1,360 16' x 85' 20 x 60 4 4,800 Extend Current Bays 35' 0 0

Light Duty Bay 16 x 35 1 560 0 0

PM/Inspection Bays 1 1,360 16' x 85' 20 x 60 1 1,200 Extend Current Bays 35' 0 0

Chassis Wash Bay 1 1,360 16' x 85' 16 x 85 1 1,360 Use existing bay 0 0Chassis Wash Equipment Room 80 0

Tire Shop 250 0

Tire Storage 600 0

Common Work Area 250 0Battery Room 80 0Portable Equipment Storage 376 150 0Toolbox Storage 250 0

Parts Office 1 120 Private office 1 0

Parts Counter 80 0

Parts Storeroom 610 800 0

Tool Crib 150 0

Lube/Compressor Room 169 700 0

Subtotal 0 6,365 11 13,435 1 0Circ/Mech/Elec/Struc 2,596 3,359 0

TOTAL - Maintenance 8,961 16,794 0

80

50

50

60

25%

50

50

50

50

60

10

120

Office Areas

100

100

150

Shop/Storage Areas

Support Areas

Repair Bays

Tire Shop/Bay

Storeroom





Master Plan Phase 2

60 Buses

Current

Standard

Master Plan Phae 1

60 Buses

April 9, 2014

Space

Fuel/Wash (interior)

Drive Thru Fueling 1,495 23 x 65 1 1,495 0 0

Money Counting Room 120 0

Fare Retrieval Position 0 in fueling lane 0

Fuel Management Equipment Room 120 0

Bus Cleaning Supply Storage Room 120 0

Deep Cleaning Bay 1968 23 x 80 1 1,840 Use existing bay 0 0

Drive Thru Bus Wash 1,495 23 x 65 1 1,495 0 0

Wash Equipment Room 259 259 with recycle system 0

Subtotal 0 5,217 0 5,449 0 0

Circ/Mech/Elec/Struc 1,383 1,362 0

TOTAL - Fuel/Wash 6,600 6,811 0

Heated Bus StorageStandard Bus (40') 12 x 45 46 24,840 0 0Over-the-Road Bus - Commuter (45') 12 x 50 0 0 14 8,400Traveler Bus (Cutaway/Van) (27') 0 12 x 30 0 0 Not at GMF site 0 0 Not at GMF siteBy-Pass Lane 4,593 0Cross Exit Lane 7,920 0Bus Staging 0 3,000 Canopy at Bus Storage exit 0 Canopy at Bus Storage exit

Subtotal 46 40,353 14 8,400

Circ/Mech/Elec/Struc 8,071 1,680

TOTAL - Heated Bus Storage 48,424 10,080

Covered Bus Parking Areas Bus Parking

Standard Bus (40') 18 9,720 Canopy 12 x 45 0 0 0 0

Subtotal 0 9,720 0 0 0 0

Circ/Mech/Elec/Struc 2,780 0 0

TOTAL - Covered Bus Parking 12,500 0 0

20%

25%

20%

Wash Facility

Fuel /Wash/Fare Retrieval





Master Plan Phase 2

60 Buses

Current

Standard

Master Plan Phae 1

60 Buses

April 9, 2014

Space

Exterior Parking Areas Bus Parking

Bus Staging/Spares 43,800 12 x 50 6 3,600 Possibly Canopy Covered 0 0 Possibly Canopy CoveredNon-Bus Parking

Administration Non-Revenue Vehicles 10 x 20 4 800 In parking structure 0 0 In parking structureOperations Non-Revenue Vehicles 10 x 20 4 800 In parking structure 0 0 In parking structureFacilities Non-Revenue Vehicles 4 960 12 x 20 8 1,920 In parking structure 0 0 In parking structureMaintenance Non-Revenue Vehicles 4 960 12 x 20 4 960 In parking structure 0 0 In parking structureEmployee 62 10,044 9 x 18 84 13,608 In parking structure 0 0 In parking structureVisitor 9 x 18 3 486 0 0Disability Parking 13 x 18 2 468 0 0

Exterior Parking Subtotal 70 55,764 115 22,642 Parking Areas include circulation 0 0 Parking Areas include circulation

Exterior Areas Yard Storage 5,000 0 0Exterior Fueling 4,200 Underground 0 0CNG Fuel Facility 1,802 0 0Staging at Fuel Lane 11,200 0 0Covered Storage (seasonal equipment) 0 0 0Employee Outdoor space 0 0 0

Exterior Storage Subtotal 22,202 0 0





Chapter Three Facility Recommendations



Chapter Three Facility Recommendations Introduction A review and study of the Glenwood Springs Operations and

Maintenance Facility (GMF) site by the Design Team (consisting of Maintenance Design Group, LLC and the Farnsworth Group) revealed that there were minimal options for expanding the facility. Located on a hill, the facility has little space for growth that will accommodate a 60 bus fleet. An effective solution for expansion as developed by the Team would take advantage of the slope and maximize the area of the site by “stacking” components of the operations.

The Team examined options for stacked parking, as a major

component of the facility is accommodating parking for both buses and employees. The Team determined that stacking an employee parking deck above a new bus parking structure would best solution in the space. While an enclosed, heated structure would keep buses warm during cold weather, the roof of the structure could be used as a parking deck for employees.

Due to the steep slope of the site, the program requirements of RFTA, and the need to keep the facility in operation during expansion, the project will need to be constructed in multiple phases. A potential sequence of phasing includes: 1. Grading the new site for future bus parking 2. Constructing the Heated Bus Storage East and staff

parking deck 3. Demolishing the existing covered canopy 4. Constructing the Heated Bus Storage West 5. Remodeling and expanding the Maintenance Building 6. Constructing a new Administration and Operations Building

at the staff parking deck level The Team developed a concept (as shown in Exhibit 3.1) that demonstrated this proposed expansion of the facility onto the adjacent site and allowed the facility to accommodate approximately 60 buses at the GMF site.



Exhibit 3.1 - Site Plan

Facility Improvements Listed below are the site and facility expansion

recommendations based on the needs to operate a functionally efficient site for a 60 bus fleet.

Site Grade the adjacent site to the east to accommodate

circulation and future building footprints. Once graded, this area could be utilized for additional exterior bus parking

Construct a heated bus parking structure with employee parking on the roof top deck. Provide an access drive from the service road to the parking structure.

A new site access road along the north side of the site will be needed for the buses to successfully circulate throughout the site.

Develop all site utilities in the initial phase to minimize future disruption to the operation during subsequent construction phases.

Exhibit 3.2 - Site Plan



Heated Bus Parking East The new Heated Bus Parking East will accommodate 55

standard buses (at 45 feet long each). The entrance to the parking lanes is located on the west

side of the building, with five overhead doors for nine parking lanes and one by-pass lane.

The exit of the Heated Bus Storage East is on the east end through three overhead doors, allowing for simultaneous bus pull-out.

Interior space between the bus parking lanes and the exit doors allows for buses to be pulled forward and Operators to perform pre-trip inspections.

The buses are stacked three deep on either side of a center cross aisle, for a total of six buses per lane. Buses utilize the center cross aisle to turn out of the building for operational flexibility.

Additional space in the structure accommodates parking for Facilities Maintenance and non-revenue vehicles.

Access to the employee parking deck and future GMF Administration offices and Operations spaces will be provided via elevator and stairs.

Exhibit 3.3 - Heated Bus Storage East Plan

Employee Parking Deck The employee parking shall be located on the roof deck of

the Heated Bus Parking East. The parking deck can accommodate approximately 90

parking stalls for staff.



Access to the parking deck will be from a driveway directly off the service road, eliminating any conflicts with bus traffic.

Access to the Administration and Operations Building will be at the same grade as the parking deck.

Exhibit 3.4 - Administration and Operations Building with Employee Parking

Administration and Operations Building The Administration and Operations Building is located

adjacent to the employee parking and above the Heated Bus Parking East.

Access for employees will be on the north side of the building and visitors will enter and exit on the south side of the building.

The Administration portion of the building will include approximately 4,200 square feet for the Executive and Human Resources staff, as well as a new training facilities for RFTA.

The Operations portion of the building will be approximately 7,000 square feet to accommodate Operator areas, Operations staff, and Dispatch.

Access will be provided via elevator and stairs directly to the Heated Bus Storage East below the building.

Maintenance Expansion and Remodel Expanding the existing Maintenance Building will create a

more efficient working environment for Maintenance staff with right-sized bays and shop work spaces.

The current bays shall be expanded 35 feet to the east by removing the four overhead doors, the wall, roof, and inserting four new doors at the new east wall.



The Tire Shop and Storage, Parts Storage, and Lube/Compressor Room will be expanded and re-planned, which will provide more useable space for these support functions. Innovative shelving and storage systems would allow for better maximization of existing space.

Consolidated shop/storage areas, such as the Common Work Area, Battery Room, Portable Equipment Storage, and Toolbox Storage should be provided, with easy access from the Maintenance Bays. This will provide additional storage areas to prevent equipment from being stored between bays.

Exhibit 3.5 - Maintenance Plan Expansion



Heated Bus Storage West The new Heated Bus Storage West will accommodate 14

commuter buses (at 45 feet long each) and keep the buses warm during cold months.

There are four overhead doors on the east and west sides of the building for drive-through access to seven parking lanes, with buses stacked two deep in each lane

Exhibit 3.6 - Heated Bus Storage West Plan



Chapter Four Preliminary Cost Estimate



Chapter Four Preliminary Cost Estimate Introduction The Preliminary Cost Estimate is a conceptual estimate of the

probable costs to complete the construction for the new Glenwood Springs Operations and Maintenance Facility (GMF) for the Roaring Fork Transportation Authority (RFTA). The construction cost values presented in the Preliminary Cost Estimate were derived from estimated per square foot costs for construction of industrial facilities with similar functions and the square footage takeoffs were developed from the Concept Design drawings in Chapter Three. This information was augmented by the concept massing models and other narratives presented in this Basis of Design Report.

Hard Costs Hard costs are costs related directly to the construction effort,

including labor, materials, and management. As with any conceptual estimate, an appropriate amount of contingency has been built into the estimate to cover issues that have not been addressed in the preliminary design process. This contingency will diminish as the design documents become more refined and decisions are made about specific issues that affect cost, allowing the actual price for construction to be more accurately assessed.

Methods and values used in determining the construction

costs of the facility were based on historical data and past estimates for similar projects. Values in the estimate include the cost for everything affecting the project including, but not limited to, site work, materials, and labor for new construction, furniture, finishes, and equipment.

Specific issues that impacted the costs are presented below.

Site work: These costs are based on preparatory construction work on the site location and installation of new utilities.

Building Areas: The Design Team maximized the square footage of the buildable site area to accommodate the building areas designed.

Contingencies: A design contingency of 15 percent of the hard costs was applied. This contingency is necessary at this conceptual level and are generally reduced as the design is refined.

Soft Costs Soft costs are costs related directly to the design efforts. The

total Design Team fees, design reimbursable expenses, consultant construction administration, permitting and fees,



and owner contingency are the soft costs listed in the project costs.

Cost Assumptions It should be noted that the cost information has been based on the following assumptions:

The project will be constructed utilizing prevailing wage

rates. All numbers are based on 2014 dollars. General conditions and contractor’s fee are based on a

signal phase construction project. All site utilities are located at the street with adequate

service capacity. The site is built into the side of a hill. The location is a clean site with no contaminated material

to be hauled off site. As with any estimate, the possibility that market conditions will change during the project exists. In recent years, due to environmental events, economic cycles, and materials supply and demand trends, the cost of construction has increased significantly. Recent economic trends have stemmed the escalation but have not reduced the inflated costs impact on material and labor costs. Scopes of work that are performed early in the construction process will see little or no cost increase due to escalation, whereas the trades and materials involved at the end of construction will be more likely to recognize the effect of past impact and the current economic conditions in the building industry. Understanding the estimated costs for this project will allow RFTA to move forward with securing the necessary funding. This estimate of probable cost by no means represent final costs, and are intended to be a flexible so that they may represent changing information to the team based on RFTA Staff decisions throughout the design process. It will allow tracking of the accuracy of the design documentation to the final budget for the project.

Probable Costs Exhibits 4.1 and 4.2 outline the costs of Phases One and Two

of the project. In Phase One, the majority of bus storage, maintenance addition, and site work will be accomplished. Phase Two will include the construction of the the new Administration and Operations Building and Heated Bus Storage West Building.


Exhibit 4.1 - RFTA GMF EXPANSION - PHASE 1 PROJECT COSTS April 17, 2014Building Space Area Cost Total RemarksDemolition of Existing Covered Canopy 2,500 sf $10 sf = $25,000 Remainder of Canopy demolished in Phase 2New Administration Building 0 sf $250 sf = $0 Deferred to Phase 2New Operations Building 0 sf $250 sf = $0 Deferred to Phase 2Maintenance Building Remodel 2,494 sf $80 sf = $199,520Maintenance Building Expansion 3,691 sf $250 sf = $922,750 Includes Equipment at $45/sfHeated Bus Storage West 0 sf $120 sf = $0 Deferred to Phase 2Heated Bus Storage East 65,900 sf $125 sf = $8,237,500 Includes Facilities Maintenance and storageStaff Parking Deck 42,400 sf $75 sf = $3,180,000FF&E 1,984 sf $5 sf = $9,920 Workstations, Furniture, Storage, Etc. (Reorg of 2nd Floor Ops for Admin)Net Zero HVAC Elements, Solar, Geothermal 65,900 sf $10 sf = $659,000 New buildings-Net zero, HVAC, Solar, GeothermalSite Demolition, Utility Relocations 1 ls $100,000 ls = $100,000Concrete Loop Road 20,000 sf $7 sf = $140,000Curb and Gutter 2,000 lf $15 lf = $30,000Site Concrete Aprons 8,000 sf $8 sf = $64,000Earthwork 50,000 cy $5 cy = $250,000Site Retaining Walls 1,000 lf $450 lf = $450,000 Around perimeter of Loop Road, Bus Storage EastWater Service 300 lf $125 lf = $37,500Sanitary Sewer Service 400 lf $125 lf = $50,000Storm Sewer 500 lf $125 lf = $62,500

Subtotal $14,417,690

Contingency $2,162,654 15% Construction Contingency (MCR's, Unforeseen Conditions, etc.)

$16,580,344Total Design Team Fees $1,989,641 12% of Hard cost Subtotal + ContingencyDesign Reimbursable Expenses $59,689 3% of Design Fees, Printing, Permitting, Construction Administration, Etc.Consultant Construction Administration $829,017 5% of Hard cost Subtotal + Contingency (includes materials testing)Permitting & Fees $50,000 City of Glenwood Springs Building Permit FeesOwner Contingency (PM, CM, etc.) $165,803 1% of Hard Cost/Contingency, Project Mgmt., Construction Mgmt., etc.

$3,927,637

TOTAL COSTS $20,507,980

Hard Cost Total

Soft Costs Total




Exhibit 4.2 - RFTA GMF EXPANSION - PHASE 2 PROJECT COSTS April 17, 2014Building Space Area Cost Total RemarksDemolition of Existing Covered Canopy 7,500 sf $20 sf = $150,000New Administration Building 5,713 sf $250 sf = $1,428,250New Operations Building 7,066 sf $250 sf = $1,766,500Maintenance Building Remodel 0 sf $80 sf = $0 Completed in Phase 1Maintenance Building Expansion 0 sf $300 sf = $0 Completed in Phase 1Heated Bus Storage West 9,292 sf $120 sf = $1,115,040Heated Bus Storage East 0 sf $130 sf = $0 Completed in Phase 1Staff Parking Deck 0 sf $125 sf = $0 Completed in Phase 1FF&E 12,779 sf $15 sf = $191,685 Workstations, Furniture, Storage, Etc.Net Zero HVAC Elements, Solar, Geothermal 12,779 sf $10 sf = $127,790 New buildings-Net zero, HVAC, Solar, GeothermalSite Demolition, Utility Relocations 0 ls $100,000 ls = $0 Completed in Phase 1Concrete Loop Road 0 sf $8 sf = $0 Completed in Phase 1Curb and Gutter 0 lf $15 lf = $0 Completed in Phase 1Site Concrete Aprons 0 sf $8 sf = $0 Completed in Phase 1Earthwork 0 cy $5 cy = $0 Completed in Phase 1Site Retaining Walls 0 lf $550 lf = $0 Completed in Phase 1Water Service 0 lf $150 lf = $0 Completed in Phase 1Sanitary Sewer Service 0 lf $140 lf = $0 Completed in Phase 1Storm Sewer 0 lf $150 lf = $0 Completed in Phase 1

Subtotal $4,779,265

Contingency $716,890 15% Construction Contingency (MCR's, Unforeseen Conditions, etc.)

$5,496,155Total Design Team Fees $659,539 12% of Hard cost Subtotal + ContingencyDesign Reimbursable Expenses $19,786 3% of Design Fees, Printing, Permitting, Construction Administration, Etc.Consultant Construction Administration $329,769 6% of Hard cost Subtotal + Contingency (includes materials testing)Permitting & Fees $33,000 City of Glenwood Springs FeesOwner Contingency (PM, CM, etc.) $54,962 1% of Hard Cost/Contingency, Project Mgmt., Construction Mgmt., etc.

$1,097,056

TOTAL COSTS $6,593,210

Hard Cost Total

Soft Costs Total





Appendix A GMF Concept Drawings

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P:\2012\0121582.GMF - RFTA GMF Expansion\Rvt\Content\Site Plan.rvt

4/18/2014 11:43:55 AM

EXHIBIT 1

RPW/SZ

TRB/KB

0121282.GMF

04/18/2014OVERALL CAMPUS VIEW

RFTAGMF EXPANSION

LOOKING SOUTH

PHASE 1 - BUS STORAGE EAST& PARKING DECK

PHASE 2 - ADMIN & OPS BLDG

PHASE 1 - MAINTENANCE BLDG EXPANSION

PHASE 2 - BUS STORAGEWEST

PHASE 1 - MAINTENANCE BLDGREMODEL

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4/18/2014 11:43:57 AM

EXHIBIT 2

RPW/SZ

TRB/KB

0121282.GMF

04/18/2014OVERALL CAMPUS VIEW

RFTAGMF EXPANSION

LOOKING WEST





PHASE 1 - MAINTENANCE BLDG REMODEL

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4/18/2014 11:43:59 AM

EXHIBIT 3

RPW/SZ

TRB/KB

0121282.GMF

04/18/2014BUS STORAGE EAST, PARKING DECK, ADMIN & OPS BUILDING

RFTAGMF EXPANSION

LOOKING NORTH



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4/18/2014 11:44:01 AM

EXHIBIT 4

RPW/SZ

TRB/KB

0121282.GMF


RFTAGMF EXPANSION

BUS STORAGE EAST - LOOKING WEST






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EXHIBIT 5

RPW/SZ

TRB/KB

0121282.GMF


RFTAGMF EXPANSION

BUS STORAGE EAST - LOOKING SOUTHEAST

PHASE 2- ADMIN & OPS BUILDING

PHASE 1 - BUS STORAGEEAST & PARKING DECK

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EXHIBIT 6

RPW/SZ

TRB/KB

0121282.GMF

04/18/2014BUS STORAGE WEST & MAINTENANCE BLDG EXPANSION

RFTAGMF EXPANSION

BUS STORAGE WEST - LOOKING SOUTHWEST




RETAINING WALL

2742 SF

NON-REVENUEPARKING (15)

148 SF

ELEV.3733 SF

FACILITIESSTORAGE

62883 SF

HEATED BUSPARKING

2660 SF

COVEREDSTORAGE 715 SF

CIRC./STAIR

RETAINING WALL

RETAINING WALL

ACCESS ROAD

ACCESS ROAD

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V:\PROJECTS\Glenwood Springs_CO_RFTA_GMF_14P006\Drawings\GMF Parking Structure 2.rvt

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SZ

TRB/KB

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04/18/2014BUS STORAGE EAST

RFTAGMF EXPANSION

1/32" = 1'-0"1 BUS STORAGE EAST

6433 SF

OPERATION

6600 SF

ADMINISTRATION

32

32

35

148 SF

ELEV.715 SF

CIRC./STAIR

42420 SF

EMPLOYEEPARKING

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V:\PROJECTS\Glenwood Springs_CO_RFTA_GMF_14P006\Drawings\GMF Parking Structure 2.rvt

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EXHIBIT 8

SZ

TRB/KB

0121282.GMF

04/18/2014ADMIN/OPS BUILDING & PARKING DECK

RFTAGMF EXPANSION

1/32" = 1'-0"1 ADMIN/ OPS BUILDING & PARKING DECK

9270 SF

COMMUTER BUSPARKING

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V:\PROJECTS\Glenwood Springs_CO_RFTA_GMF_14P006\Drawings\From Architect\2014 04 15\GMF Bus Parking.rvt

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EXHIBIT 9

SZ

TRB/KB

0121282.GMF

04/18/2014BUS STORAGE WEST

RFTAGMF EXPANSION

1/16" = 1'-0"1 BUS STORAGE WEST

UP

INTERIOR CLEAN WASH BAYFUEL/

INSPECTION

SERVICE GARAGE

STEAM BAY

2539 SF

NEWMAINTENACNE

BAYS

OFFICEPARTS

STORAGE

MECH.

TIRE/ UNITREPAIROIL/

LUBE

CORR.

LOUNGEWOMEN

MEN

M.SH.

W.SH.

WASH BAYMECH.M.SH.

MEN

JANIT

W.SH.

WOMEN

STAIR

COUNTING VEST.

LOCKERS/LOUNGE

DISPATCH

1015 SF

NEWMAINTENANCE

SHOP AREA

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V:\PROJECTS\Glenwood Springs_CO_RFTA_GMF_14P006\Drawings\From Architect\2014 04 15\Existing Building with Addition.rvt

4/18/2014 1:23:55 PM

EXHIBIT 10

SZ

TRB/KB

0121282.GMF

04/18/2014MAINTENANCE BUILDING REMODEL AND EXPANSION

RFTAGMF EXPANSION

3/64" = 1'-0"1

MAINTENANCE BUILDING REMODEL ANDEXPANSION

Documents

Basis of Design Report - RFTAGlenwood Springs Operations and Maintenance Facility Basis of Design Report RFTA 1.1 Maintenance Design Group, LLC/ Glenwood Springs, Colorado Farnsworth