Basic Editing

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Basic Editing. Lesson 2- Part 2. Navigating and Searching Through a Document. Find command options , the mouse, scroll bars, and various keystroke and keyboard shortcut commands to navigate through Word documents. . Navigating and Searching Through a Document. - PowerPoint PPT Presentation

Text of Basic Editing


Basic EditingLesson 2- Part 21Navigating and Searching Through a DocumentFind command options, the mouse, scroll bars, and various keystroke and keyboard shortcut commands to navigate through Word documents. 2Navigating and Searching Through a DocumentScroll bars - move up or down or side to side within a document. the scroll buttons - move up or down one line at a time, or you can click and hold a scroll button to scroll more quickly. scroll box to moves through a document even faster

3Using the Mouse and Scroll Bar to NavigateUsing the mouse in combination with the scroll bar is a simple way to scroll through a document.4Use the Mouse and Scroll Bar to Navigate

5Use the Mouse and Scroll Bar to NavigateClick the Select Browse Object button. A menu appears with various commands you can use to browse for specific text or elements within your document as shown below.

6Use Keystrokes to Navigate

7Searching within a DocumentWords Find command located in 2 places: Navigation Pane in the Show group on the View tab, Home tab in the Editing group. 8Searching within a DocumentNavigation Pane, you can easily locate specific text, graphics, objects, and equations within a document.The document will contain highlighted text, and the Navigation Pane will display the results in a yellow border. The third tab, Browse the results from your current search, will place the results in the order they appear in the document. 9Searching within a DocumentIn the Home tab on the Editing group,:Find button displays a menu that contains the Find, Advanced Find, Replace, and Go To commands. Find command opens the Navigation Pane; Advanced Find command opens the Find and Replace dialog box with Find as the active tab; Replace command opens the Find and Replace dialog box with Replace as the active tab; Go To command opens the same dialog box with Go To as the active the tab.Searching within a DocumentTo highlight every occurrence of a particular word or phrase in your document, you must activate Advanced Find. To do so, click the drop-down arrow by the Search text box, as shown below, then click Advanced Find.

Searching within a DocumentFind and Replace dialog box opens; key your desired word or phrase, click the drop-down arrow on the Reading Highlight buttonselect Highlight All. Close the Find and Replace dialog box, each instance of your desired word or phrase is highlighted. Clear all occurrences of highlighted text, Select Advanced Find options, click the Reading Highlight button, select Clear Highlighting Step-by-Step: Use the Navigation Pane to Search for Text in a Document

13Replacing Text in a DocumentReplace command opens the Find and Replace dialog box. It can replace one word or phrase with another. search for and replace formattingsuch as a specific font color, bolding, or italics. search for and replace special characters and document elements such as page breaks and tabs.

14Replace Text in a Document

Replace Text in a Document

16Using the Go To Command to Navigate a Long DocumentThe Go To command and Select Browse Object button provide ways to navigate through longer documents quickly.

17Step-by-Step: Use the Go To Command

18Selecting, Replacing, and Deleting TextWord offers a number of tools for selecting, deleting, replacing text and formatting text. Use: Backspace keyDelete keySelect text then deleteMulti-selection textKey on top of selected text

19Selecting, Replacing, and Deleting TextThe multi-selection feature of Word enables you to select multiple text items that are not adjacent. To replace text in a Word document, simply select the text, then key new text. To cancel a selection, click in any blank area of the document screen.

20Select, Replace, and Delete Text

Another Way: The Select button in the Editing command group of the Home tab lets you select all text in a document, select objects behind text, or select text with similar formatting.

21Select, Replace, and Delete TextYou also can use keyboard commands to select text. This table shows various keyboard shortcuts to select text.

22Cutting, Copying, and Pasting TextCut (Move) text, Word removes it from the original location and places the deleted text in the Clipboard collection. Copy text, Word places a duplicate copy in the Clipboard. Paste command then pastes text from the Clipboard to a new location in either the original document or a new document.

23Cutting, Copying, and Pasting TextPaste Options:

24Cutting, Copying, and Pasting Text

25Copying and Moving Text with Clipboard CommandsThe Clipboard enables you to cut or copy multiple items and paste them into any Office document.

26Use the Clipboard

Another Way: To copy an item to the Clipboard using the keyboard, select the item, then press Ctrl+C. To cut a selected item using the keyboard, press Ctrl+X. To paste the item most recently collected on the Clipboard, click to locate the insertion point, then press Ctrl+V on the keyboard. To produce a pop-up menu containing Cut, Copy, and Paste commands, right-click in the document.Take Note: Your Clipboard task pane may look different depending on how many items have been collected.

27Use the Clipboard to Copy and Move TextThe Options drop-down arrow at the bottom of the Clipboard task pane offers multiple options for displaying the Clipboard. This table describes these options.

28Using the Mouse to Copy or Move TextDrag and Drop (using mouse)Copy - Hold the Ctrl key while you drag to copy the text--the pointer shows a box with a plus sign (+).Cut Drag text pointer shows a blank box ****Text that you cut or copy using the mouse is not stored in the Clipboard collection.