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Attendance Tracking
To track attendance for an event, follow the below instructions. You must be an officer of the
organization hosting the event to conduct attendance tracking.
There are three options for attendance tracking:
1. Attendance Tracking via CampusGroups website
a. Direct type in
b. USB Swipe Card Reader
2. Attendance Tracking for Self Check-in via QR Code
3. Attendance Tracking via Mobile App
a. Direct type in
b. Mobile Swipe Card Reader
c. QR Code Reader
FOR STUDENT ORGANITATIONS:
Events that you have submitted to RIT Events and have been approved by the Campus Life Events Staff
will be imported into CampusGroups. Once an event is approved with the status of Student Org Event
Approved- by 8:00am the following day- your event will show up in CampusGroups.
If you have issues with this please contact [email protected]
Attendance Tracking via CampusGroups website
Log into RIT Campus Groups (campusgroups.rit.edu)
Click on GROUPS in tool bar at upper left
Type the group name in the SEARCH GROUPS field
Click on gear next to group’s name
Click on EVENTS in the grey tool bar at top of page
Click on Upcoming
Plug in USB card reader into computer
On event page- click Check-in Attendees
Page will say READY TO SCAN
RECOMMENDED-Test our card reader
o Click test card reader
o Swipe ID card
o Test should be successful
Page will say READY TO SCAN
o Swipe ID card
NOTE if it does not take on first attempt – try again
o When successful- student will appear
o For another attendee- swipe card again
If student does not have ID card:
o Type last name into- DON’T HAVE ID CARD field
o A dropdown list of student and staff will appear
o Make sure you choose the correct student
Attendance Tracking for Self Check-in via QR Code
Log into RIT Campus Groups (campusgroups.rit.edu)
Click on GROUPS in tool bar at upper left
Type the group name in the SEARCH GROUPS field
Click on gear next to group’s name
Click on EVENTS in the grey tool bar at top of page
Click on Upcoming
On event page- click Self Check-in
New page will open
Print this page and hang at event
Students will use the CampusGroups App to scan into event
o Instructions in other documentation
Attendance Tracking via Mobile App
NOTE: if you have not already downloaded and logged into CampusGroups app- follow instructions in
separate documentation.
If student has ID Card:
Open CampusGroups App on Apple or Android device
Click calendar icon on bottom toolbar
Click on MyEvents
Choose the event that you would like to track attendance for
Click on 3 dots in upper right corner
Plug in Mobile Scanner
Choose Check In Attendees
Click on scanner icon at top of screen
Screen will read Insert Card Reader
Card Reader will turn green
Swipe RIT ID Card
If successful- student name will appear
NOTE: if not successful you will see a red message that indicates the student does not exists in the
system
If student does not have ID card:
Switch to manual entry
Switch to manual entry
In search bar type students last name
o Choose applicable student
o Make sure it is the student indicated
Use + icon to change to 1 RSVP
Choose Register at bottom of screen
If student wants to use their CampusGroups QR code from the app:
Switch to QR Code Scanner
Scan the students CampusGroups QR code from their phone
When finished tracking attendance
Click the back button at top of screen
Exit out of Event
Close app
Options for reporting out attendance data are available in CampusGroups web See other documentation for instructions
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