APPROVED OCT 2 9 2013 - SOM - State of Michigan OCT 2 9 2013 MICHIGAN STATE ADMINISTRATIVE BOARD Lansing, Michigan October 15, 2013 A regular meeting of the State Administrative Board

APPROVEDOCT 2 9 2013

MICHIGAN STATEADMINISTRATIVE BOARD

Lansing, Michigan October 15, 2013

A regular meeting of the State Administrative Board was held in the Lake Superior Room,1st Floor, Michigan Library and Historical Center, on Tuesday, October 15, 2013, at 11:00a al.

Present: David Murley, Deputy Legal Counsel, representing Rick Snyder, Governor,Chairperson

Nat Forstner, Chief of Staff, representing Brian Calley, Lt. GovernorRose Jarois, Director, Department Services Administration, representing

Ruth Johnson, Secretary of StateMichael Reilly, Assistant Attorney General, representing Bill Schuette, Attorney

GeneralMelissa Castro, Assistant Deputy Treasurer, representing Andy Dillon, State

TreasurerCarol Eastlick, State Assistant Administrator, Office of Financial Management,

representing Michael P. Flanagan, Superintendent of Public InstructionLaura Mester, Chief Administrative Officer, representing Kirk T. Steudle,

Director, Department of TransportationSherry Bond, Secretary

Others Present:

Patrick Mullen, Shelby Troub, Department of Technology, Management and Budget; BillRotfiers, Department of Transportation;

1. CALL TO ORDER:

Mr. Murley called the meeting to order and led the Pledge of Allegiance to the Flag.

2. READING OF MINUTES OF PRECEDING MEETING AND APPROVALTHEREOF:

Mr. Reilly moved to approve the minutes of the special meeting of September 30, 2013.Supported by Ms. Jarois, the motion was unanimously adopted.

3. HEARING OF CITIZENS ON MATTERS FALLING UNDER JURISDICTION OF THEBOARD:

None

4. COMMUNICATIONS:

None

October 15, 2013, No. 2

5. UNFINISHED BUSINESS:

None

6. NEW BUSINESS:

RETENTION AND DISPOSAL SCHEDULES:

DEPARTMENT OF NATURAL RESOURCES, Fisheries Division, 10/15/2013

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET,IT Customer Services, 10/15/2013Office of Infrastructure Protection, 10/15/2013

Ms. Mester moved to approve the Retention and Disposal Schedules. Supported byMs. Castro, the motion was unanimously adopted.

7. REPORTS AND RECOMMENDATIONS OF COMMITTEES:(Please see the following pages)

APPROVED October 15, 2013, No. 3

October 15, 2013

Michigan StateAdministrative Board

COMMITTEE REPORT TO THE

STATE ADMINISTRATIVE BOARD

The Honorable Rick Snyder, Governorand

Members of the State Administrative Board

A regular meeting of the Building Committee was held at 11:00 a.m. on October 8, 2013. Those present being:

Chairperson : : Melissa Castro, representing Approved-N\State Treasurer Dillon

Member:

Member:

Dave Murley, representingGovernor Snyder

Jenell Leonard, representing ApproveLt. Governor Calley

Approved

Others: Frank Monticello, Michael Reilly, Department of Attorney General;William Kordenbrock, Department of State; Sherry Bond, Janet Rouse,Shelby Troub, Department of Technology, Management and Budget; BillRottiers, Department of Transportation

Ms. Castro called the meeting to order.

The Building Committee Regular Agenda was presented.

Following discussion, Mr. Murley moved that the Regular Agenda berecommended to the State Administrative Board for approval. Supportedby Ms. Leonard, the motion was unanimously adopted.

Ms. Castro adjourned the meeting.

October 15, 2013, No. 4

09/3013 — 1:50 pm - FINAL

AGENDABUILDING COMMITTEE / STATE ADMINISTRATIVE BOARD

October 8, 2013 / October 15, 201311:00 A.M. Lake Superior Room 1 st Floor

Michigan Library and Historical Center

This agenda is for general informational purposes only. At its discretion, the BuildingCommittee may revise this agenda and may take up other issues at the meeting.

AWARD OF CONSTRUCTION CONTRACT

1 DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, FLINT —Flint State Office Building — Interior RenovationsFile No. 071/12354.JAN- Index No. 53322 - Contract No. Y 13542Recommended Contract Award: B and B Construction Services, LLC, St. ClairShores; $6,100,000.00

Description and JustificationThe purpose of this contract is to renovate all floors of the existing building, includingthe lobby and entrance vestibules. The renovations include new ADA toilet rooms,ceilings, lighting, interior doors and frames, security upgrades, mechanical, electrical,exterior signage, and replacement of the crosswalk skylight system. The interior buildingsystems are over 30 years old and do not meet current building codes.Funding Source100% State Building Authority Funds

2. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING— G. Mennen Williams Building — Upgrade RestroomsFile No. 071/13044.JAN- Index No. 11740- Contract No. Y 13543Recommended Contract Award: Moore Trosper Construction Company, Holt;$1,094,000.00

Description and JustificationThe purpose of this contract is to renovate the restrooms on all seven (7) floors of theexisting building. The restrooms currently do not comply with current standards, buildingcodes, or the ADA.Funding Source100% Lump Sum Special Maintenance Funds - GF

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October 15. 2013, No. 5

09/3013 — 1:50 pm - FINAL

AWARD OF DESIGN/CONSTRUCTION CONSULTING SERVICES CONTRACT

3. DEPARTMENT OF CORRECTIONS, VARIOUS CITIES—Various CorrectionalFacilities — Personal Emergency Locator SystemsFile No 472/13165.GAG — ITEM 6- Contract No. Y 13444Recommended Responsive Proposal: J. Ranck Electric, Inc., Mt. Pleasant;$13,188,941.67

Description and JustificationThe purpose of this contract is to provide Design and Construction Consultant Servicesnecessary to install Personal Emergency Location Systems (PELS) at the followingcorrectional facilities: Alger, Baraga, Carson City, Charles Egeler Reception andGuidance Center, Ionia, Kinross, Saginaw and Women's Huron Valley. The Design andConstruction Consultant will provide all required professional design, projectmanagement and construction services. The PELS will provide complete coverage ofeach facility to locate correctional facility staff in case of emergency. Building interiorswill require coverage accuracy to allow 100% location within 30 feet. The grounds withinthe secured perimeter will require coverage accuracy to allow 90% location within 350feet. All systems will report back to a single control center located in the Administrationbuilding of each site. The monitor system will initially be stand-alone at each site.Provisions will be included in the design to allow for connection to the State networkwith centralized monitoring in the future.Funding Source100% Agency Operating Funds

MODIFICATIONS TO PROFESSIONAL SERVICES CONTRACT

4. DEPARTMENT OF ENVIRONMENTAL QUALITY, KEWADIN — ResidentialWells, Torch Lake Township — Recommission the Remediation SystemFile No. 761/09165.SAR - Index No. 44351 - Contract No. Y09112AECOM of Michigan, P.C., Lansing; Modification No. 3, Increase $96,155.34ISID No. 286 Assignment No. 2

Description and JustificationThe purpose of this modification is to have the professional re-commission theremediation system at this site. The professional will arrange for a trailer-mounted soil-vapor gas extraction (SVE) system brought to the site along with two empty activatedcarbon vessels. The professional will arrange to have the SVE system hooked up to theexisting underground vapor collection system and energized. After running this pilotsystem long enough to collect data for the design of a new full-scale SVE collectionsystem, the professional will determine the design parameters for the eventual design ofthe full-scale SVE collection system and prepare a document summarizing this work forthe Department of Environmental Quality.Funding Source100% Refined Petroleum Funds

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October 15, 2013, No. 6

09/3013 - 1:50 pm - FINAL

Base Contract $83,967.82 Provide professional environmentalinvestigation and quarterly monitoringservices including defining the extent ofcontamination, initiating interimresponse efforts to recover freeproduct, conducting three quarterlygroundwater monitorings andsubmitting a focused feasibility study toaddress the acute risk at the site.Approved Director's Agenda 01/09/09

Modification No. 1 $166,023.24 Provide professional architecturaland/or engineering services to continuequarterly monitoring of groundwater toevaluate the spread of contaminationand implement interim responseactivities to address the free product.Approved Director's Agenda 12/11/09

Modification No. 2 $32,347.41 Provide professional architecturaland/or engineering services for pilottesting of remediation technology at thisleaking underground storage tank site.The professional shall contract withremediation contractors to test the mostpromising methods for cleanup of thissite. The results obtained will be usedto design future full-scale remediationsystem.Approved Director's Agenda 06/10/11

Modification No. 3 $96,155.34 See justification aboveTotal Contract $378,493.81

REVISIONS TO CONSTRUCTION CONTRACT

5. DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, MARQUETTE —Jacobetti Home for Veterans — Bath, Shower Room, HVAC RenovationsFile No. 511109345.RAA - Index No. 85000- Contract No. Y11132Closner Construction and Sales, Marquette; CCO No. 13, Increase $26,681.22

Description and JustificationThe purpose of this change order is to provide for slab removal, replacement andrequired shoring at the Chapel Entrance, During demoliton of the Chapel Entrance andthe courtyard, unforeseen conditions were discovered and the professionalrecommended the removal and replacement of unsuitable soils to accommodate theproposed concrete layout and assure proper subgrade installation. The tinted glass atthe Family Room will provide a more comfortable and energy efficient applicationinstead of the originally proposed clear glass windows.

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October 15, 2013, No. 7

09/3013 - 1:50 pm - FINAL

Funding Source100% Veterans Administration Grant Funds

Base Contract $269,200.00 Renovate four existing bath/showerrooms, and replace an outdated DXcooling system with a chilled watersystem.Approved State Ad Ed Agenda05/03/11

Change Order No. 1 $33,911.56 76% Field Condition, 16% DesignOmission, and 8% Scope Change

Change Order No. 2 $13,702.54 100% Field ConditionChange Order No. 3 $49,612.20 69% Design Omission, 26% Field

Condition, and 5% Scope ChangeChange Order No. 4 $6,598.24 100% Scope Change

100% Field ConditionChange Order No. 5 $4,961.02Change Order No. 6 $12,291.45 100% Scope ChangeChange Order No. 7 $37,174.88 100% Scope ChangeChange Order No. 8 $81,672.05 100% Scope ChangeChange Order No. 9 $156,188.79 100% Scope ChangeChange Order No. 10 $191,159.14 100% Scope ChangeChange Order No. 11 $124,438.98 100% Scope ChangeChange Order No. 12 $16,330.56 100% Field ConditionChange Order No. 13 $26,681.22 100% Field Condition

See justification aboveTotal Contract $1,023,922.63

6. DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, GREENVILLE —Greenville Armory — Armory RenovationsFile No. 511/11294.JAG - Index Nos. 13727 and 13927- Contract No. Y13145Ripman Construction Company, Inc., St. Helen; CCO No, 1, Increase $91,036.94

Description and JustificationThe purpose of this change order is to address unknown existing field conditions andprovide for owner requested scope change items. Field conditions include additionalasbestos removal, replacing an existing sub-floor sanitary sewer line that was found tobe unusable and change the fire extinguisher cabinets to a semi-recessed type. Scopechange items include modifications to the kitchen equipment, changes to themechanical control system, modification to the new exterior masonry and changes tothe air handling equipment.Funding Source50% Federal Funds50% State Construction Funds

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October 15, 2013, No. 8

09/3013 - 1:50 pm - FINAL

Base Contract $1,540,260.00 Provide for the renovation of theexisting outdated Greenville Armory.The existing facility has not beenmodified in several decades and nolonger is in compliance with currentMVA regulations and standards.Approved State Ad Bd Agenda04/02/13

Change Order No. 1 $91,036.94 71% Scope Change, 27% FieldCondition and 2% Design OmissionSee justification above

Total Contract $1,631,296.94

ADDENDUM TO LEASE FOR PRIVATE PROPERTY

7. DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS, LANSING —Addendum No. 1 to Lease No. 11573 with Summit Street DevelopmentCompany, L.L.C., a Limited Liability Company, as Lessor, and the State ofMichigan by the Department of Technology, Management and Budget for theDepartment of Licensing and Regulatory Affairs, as Lessee, for 61,079 squarefeet of office space located at 700 May Street, Lansing, MI 48906. ThisAddendum provides for changing the beginning and end dates of the Lease,changing the dates of the cancellation clause and adding an ImprovementAllowance". This Addendum is effective upon obtaining State AdministrativeBoard approval and required signatures and continues to the termination date ofthe Lease, or any extension. The annual per square foot rental rate for this spacebeginning April 1, 2014, or upon substantial completion, is $14.06 ($71,564.23per month). Effective April 1, 2024, the annual per square foot rental rate for thisspace $15.95 ($81,184.17 per month). This Lease contains a Legislativecancellation clause with 30 days notice for the term of the Lease. The AttorneyGeneral has approved this Addendum as to legal form. This Lease meets thecriteria requiring approval of the Joint Capital Outlay Subcommittee of theLegislature. The Subcommittee approved this Lease on June 5, 2013.

Purpose/Business Case:The purpose of this Addendum is to change the beginning and end dates of the Leaseto extend the term of the original Lease from a 10-year to a 20-year term and by addingan "Improvement Allowance" for a Lease savings of $29,000.00. The Cancellationclause was extended from a 10-year to a 20-year Legislative Restrictive cancellation inexchange for this Lease savings.Benefit:This was a benefit to the Lessor in order to get a better loan from their bankinginstitution which allowed them to pass a portion of the savings onto the State.Funding Source:100% Federal

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October 15, 2013, No. 9

09/3013 - 1:50 pm - FiNAL

Commitment Level:This Addendum contains a Legislative cancellation clause with 30 days notice.Risk Assessment:Non-approval of this Lease will hinder the Department from realizing a savings of$29,000.00, which will be used for furnishings, facility changes or rent savings.Zip Code:48906

CONVEYANCE OF SURPLUS STATE REAL PROPERTY

8 THE DEPARTMENTS OF TECHNOLOGY, MANAGEMENT AND BUDGET(DTMB) AND CORRECTIONS (DOC), recommend the conveyance of surplusState real property described below, which is located in Kinross CharterTownship, Chippewa County (the "Property") to Kinross Charter Township forconsideration of one dollar ($1.00) provided it is "used exclusively for publicpurposes." The Department of the Attorney General has approved the purchaseagreement and quit-claim deed as to legal form.

Legislative Background2013 Public Act 83 (the "Act") authorizes the State Administrative Board to convey thefollowing property, located in the Township of Kinross County of Chippewa, Michigan,containing 3.06 acres, more or less, and more particularly described as follows:

Parcel A: Part of Lot 4, of "Chippewa County Industrial Air Park Plat"; Part ofSections 31 & 32, T45N, R1W, Kinross Township, Chippewa County, Michigan,more particularly described as, commencing at the Northeast corner of Section31; thence along the north line of said Section, N 89° 59' 39" W 1075.01 feet;thence S 00° 16' 05" E 33.00 feet to the South Right-of-Way of Tone Road andthe Point of Beginning; thence along said Right-of-Way S 89° 59' 39" E 470.94feet; thence S 05° 39' 59" E 240.61 feet; thence S 89

0 43' 17" W 493.57 feet,

thence N 00° 16' 05" W 241.88 feet to the South Right-of-Way of Tone Road andthe Point of Beginning containing 2.68 acres more or less and excepting alleasements and restrictions of record, if any.

Parcel B: Part of Lot 4, of "Chippewa County Industrial Air Park Plat"; Part ofSections 31 & 32, T45N, R1W, Kinross Township, Chippewa County, Michigan,more particularly described as, commencing at the Northeast corner of Section31; thence along the north line of said Section, N 89° 59' 39" W 1075.01 feet;thence S 00° 16' 05" E 33.00 feet to the South Right-of-Way of Tone Road andthe Point of Beginning; thence continuing S 00

0 16' 05" E 241.88 feet; thence S

890 43' 17" W 57.32 feet; thence N 05° 35' 43" W 243.33 feet to the South Right-

of-Way of Tone Road; thence along said Right-of-Way S 89° 59' 39" E 79.92 feetto the Point of Beginning containing 0.38 acres more or less and excepting alleasements and restrictions of record, if any.

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October 15, 2013, No. 10

09/3013 - 1:50 pm - FINAL

The property description is approximate and is subject to adjustment as the StateAdministrative Board or Attorney General considers necessary by survey or other legaldescription.The conveyance includes all surplus, salvage, and scrap property or equipment notclaimed and removed from the premises by DOC as of the date of the conveyance.

Section 1(4) of the Act requires that the property be first offered to Kinross CharterTownship.

The State shall not retain oil, gas, or mineral rights to the property; however, if theGrantee or any successor develops any oil, gas, or minerals, they shall pay theState 1/2 of the gross revenue generated from the development.

Any net revenue received by the State from the sale of property under this section shallbe deposited in the State treasury and credited to the General Fund.

Purpose/Business Case:The conveyance satisfies the criteria set forth in 2013 P.A.83 for conveying surplusDOC property.Benefit:This conveyance allows the State to end its ownership obligations for the subjectsurplus property while providing an opportunity for important community servicesprovided by Kinross Charter Township to be provided there. Kinross Townshipreportedly will use the property to erect and operate a new township fire station.Commitment Level:This quit-claim conveyance would be permanent.Risk Assessment:Failure to approve this sale would preclude the opportunity for the State to end itsownership obligations for the subject surplus property.Zip Code:49752

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October 15, 2013, No. 11

Ms. Castro presented the Building Committee Report for the regular meeting ofOctober 8, 2013. After review of the foregoing Building Committee Report, Ms.Castro moved that the Report covering the regular meeting of October 8, 2013,be approved and adopted. The motion was supported by Mr. Forstner andunanimously approved.


October 15, 2013

Michigan StateAdministrative Board

COMMITTEE REPORT TO THESTATE ADMINISTRATIVE BOARD



A regular meeting of the Finance and Claims Committee was held at11:00 a.m. on October 8, 2013. Those present being:

Chairperson: Melissa Castro, representing ApprovedState Treasurer Dillon

Member: David Murle , representing ApprovedGovernor Snyder

Member: Frank Monticello, representing ApprovedAttorney General Schuette

Others: Michael Reilly, Attorney General; William Kordenbrock, Departmentof State; Sherry Bond, Janet Rouse, Shelby Troub Department ofTechnology, Management and Budget; Jenell Leonard, Lt. Governor'sOffice; Bill Rottiers, Department of Transportation

Ms. Castro called the meeting to order.

The Finance and Claims Committee Regular Agenda was presented.

Following discussion, Mr. Monticello moved that the Regular Agenda berecommended to the State Administrative Board for approval. The motionwas supported by Mr. Murley and unanimously adopted.

Ms. Castro adjourned the meeting.

October 15, 2013, No. 13

10/3/2013 3:30 p.m. FINAL

AGENDA

FINANCE AND CLAIMS COMMITTEEOctober 8, 2013, 11:00 a.m.

Lake superior Rooml se Floor, Michigan Library

and Historical Center

STATE ADMINISTRATIVE BOARDOctober 15, 2013, 11:00 a.m.

Lake Superior Rooml se Floor, Michigan Library

and Historical Center

This agenda is for general informational purposes only.At its discretion the Finance and Claims Committee may revise

this agenda and may take up other issues at the meeting.

SECTION I - AGENCY SUBMITTED - NEW CONTRACTS

1. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

1) Kathryn A. Van DagensLansing, MI

Benjamin W. WolkinsonSouthfield, MI

Barry GoldmanBloomfield Hills, MI

2) Xerox CorporationEast Lansing, MI

35,000.00 TotalFY14-15 62% Restricted FundCivil Service Assessment38% General FundHearing Officer contract forthe Civil Service Commission



$ 2,294,314.08 TotalFY14-19 100% Restricted FundInternal Services Fund07134300008 Digital ColorPress with Inline Booklet Makerfor the Office of SupportServices, Printing Services

October 15, 2013, No. 14

NOT TO EXCEED$ 10,000,000.00 TotalFY14-16 100% Various FundVaries by projectRestructuring andTransformation Services -Contractor Prequalification

2. DEPARTMENT OF TREASURY

1) Various PrequalifiedContractors

(Listing on file)

SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES

3. DEPARTMENT OF TREASURY

1) Gabriel, Roeder, SmithAnd Company

Southfield, MI

2) Warner Norcross & Judd LLPGrand Rapids, MI

125,000.00 Amendment373,430.00 New Total

FY14 100% Restricted FundMichigan Education Trust27132200004 Additional fundsfor a one-year option forActuarial services for MichiganEducation Trust

160,000.00 Amendment370,000.00 New Total

FY14-15 100% UnencumberedOperating Funds of the MFAStudent Loan ProgramAdditional funds for a one-yearoption to the contract for aSpecial Assistant AttorneyGeneral

SECTION III - AGENCY SUBMITTED - NEW GRANTS

4. DEPARTMENT OF COMMUNITY HEALTH

1) Muskegon County MedicalControl Authority (REG 7)

Muskegon, MI

925,800.00 TotalFY14 100 Federal FundGrant to provide funding forcontinuing Regional HealthcareCoalitions for EmergencyPreparedness

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October 15, 2013, No. 15

SECTION IV - AGENCY SUBMITTED - GRANT CHANGES

5. DEPARTMENT OF COMMUNITY HEALTH

1) Compuware/CovisintDetroit, MI

314,670.00 Amendment$ 5,897,341.00 New TotalFY14 50% Federal Fund50% General FundAdditional funds to provideMedicaid Electronic ClaimsAttachments grant service

2) Jewish Federation of 730,318.00 AmendmentMetropolitan Detroit $ 3,226,059.00 Total

Bloomfield Hills, MI FY14 77.4% State Restricted22.6% Fees/OtherAdditional funds for one yeargrant to provide funding for avariety of services toindividuals in the MetropolitanDetroit Tr-County area throughJewish Welfare and SocialServices agencies

SECTION V - DTMB SUBMITTED - NEW CONTRACTS


1) AT&T MobilityCarol Stream, IL

$ 8,000,000.00 (3 years)FY14 -16 100% Revolving FundsSee bid tab for list of funds084R3200026 WirelessCommunications Services,Accessories and Equipment,Enterprise contract

2) Key Government Finance, Inc. $ 6,511,564.22 (48 payments)Superior, CO FY14 -18 100% Revolving Fund

See bid tab for list of fundsFinance for Lease/Purchase forIT Equipment for TechnicalServices

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October 15, 2013, No. 16

6. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued

3) CBRE, Inc.Los Angeles, CA

Compass Commercial, LLCTroy, MI

NM GlobalVarious Locations

1.00 (3 years)FY14 -16 100% Various FundCommissions built into leases071R3200254 Brokerage Servicesin Regions 3, 5, 6, 7, and 8for the Real Estate Division

1.00 (3 years)FY14 -16 100% Various FundCommissions built into leases071R3200254 Brokerage Servicesin Regions 5 and 8 for the RealEstate Division

1.00 (3 years)FY14-16 100% Various FundCommissions built into leases071R3200254 Brokerage Servicesin Regions 5 and 6 for the RealEstate Division

Friedman Real Estate S 1.00 (3 years)Farmington Hills, MI FY14 -16 100% Various Fund

Commissions built into leases071R3200254 Brokerage Servicesin Region 8 for the Real EstateDivision

Plante Moran Cresa, LLCSouthfield, MI

1.00 (3 years)FY14 -16 100% Various FundCommissions built into leases071R3200254 Brokerage Servicesin Regions 3 - 8 for the RealEstate Division

Jones Lang LaSalle Americas, $ 1.00 (3 years)Inc. FY14 -16 100% Various Fund

Detroit, MI Commissions built into leases071R3200254 Brokerage Servicesin Region 6 for the Real EstateDivision

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October 15, 2013, No. 17


can't. 3) The Miller Group of Saginaw, $ 1.00 (3 years)Inc. 1Y14-16 100% Various Fund

Saginaw, MI Commissions built into leases071R3200254 Brokerage Servicesin Regions 3, 4 and 7 for theReal Estate Division

7. DEPARTMENT OF TRANSPORTATION

1) Bay County Lawn, Inc.Bay City, MI

689,255.25 (3 years)FY14-17 100% Restricted FundBay Region Maintenance Budget07113200065 Chemical Spray &Fertilization Services

8. DEPARTMENT OF TREASURY/MICHIGAN GAMING CONTROL BOARD

1) Grant Thornton, LLPSouthfield, MI

$ 1,000,000.00 (3 years)FY14 100% Restricted FundsState Services Fee Fund007114111380000145 FinancialConsulting Services for theMichigan Gaming Board

SECTION VI - DT)' B SUBMITTED - CONTRACT CHANGES

9. DEPARTMENT OF EDUCATION

1) left blank intentionally

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October 15, 2013, No. 18


1) Blue Care Network of Michigan $ 42,100,000.00 AmendmentSouthfield, MI $ 80,600,000.00 New Total

FY14-15 100% Restricted FundMPSERS Pension Fund07130200076 Additional fundingto exercise a one-year optionto the contract for HMOservices for MPSERS

2) Health Alliance PlanDetroit, MI

3) HealthPlus of MichiganFlint, MI

$ 45,500,000.00 Amendment$119,200,000.00 New TotalFY14-15 100% Restricted FundMPSERS Pension Fund07130200077 Additional fundingto exercise a one-year optionto the contract for HMOservices for MPSERS

$ 42,100,000.00 Amendment$ 85,600,000.00 New TotalFY14-15 100% Restricted FundMPSERS Pension Fund07133200028 Additional fundingto exercise a one-year optionto the contract for HMOservices for MPSERS

4) Optum Government Solutions, $ 500,000.00 AmendmentInc. $ 4,366,824.00 New Total

Eden Prairie, MN FY14 100% Restricted FundDelinquent Tax Revenue Fund07131300034 Additional fundingfor ESKORT Compliance Solutionfor the Department of Treasury

5) Priority HealthGrand Rapids, MI

$132,100,000.00 Amendment$353,800,000.00 New TotalFY14-15 100% Restricted FundMPSERS Pension Fund07130200078 Additional fundingto exercise a one-year optionto the contract for HMOservices for MPSERS

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October 15, 2013, No. 19


Various RE:START Vendors

6) Amberian Corporation(Kapil Jawa)

Granger, IN

Amendment(s) to existingcontract(s) for Short-termStaff Augmentation forInformation Technology forvarious departments

NOT TO EXCEED156,736.00 Amendment313,472.00 New Total

FY14 100% Federal Fund07182200308 Additional fundingto exercise the first optionyear for a Senior ProgrammerAnalyst to support the MichiganEconomic DevelopmentCorporation/WorkforceDevelopment Agency with thecontinues development of newfeatures and proposedfunctionality for the One StopManagement Information System,Jet Redesign Project and theMichigan Talent Bank

SECTION VII - RELEASE OF FUNDS TO WORK ORDER

SECTION VIII - REVISION TO WORK ORDER

SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS

11. DEPARTMENT OF CORRECTIONS

Prisoner Claims

1) Steven Armstrong #223039 $156.00

The claimant (13-SAB/DOC-543) requests $156.00 reimbursementfor his TV damaged during transfer from one facility toanother. The Committee recommends approval of $79.87 for thisclaim.

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October 15, 2013, No. 20

11. DEPARTMENT OF CORRECTIONS continued

2) George Bancroft 4762058 $225.60

The claimant (13-SAB/DOC-520) requests $225.60 reimbursementfor his store goods and TV stolen while under control of thedepartment. The Committee recommends approval of this claim.

3) Matthew Bauman 4233610 $158.01

The claimant (13-SAB/DOC-562) requests $158.01 reimbursementfor miscellaneous items stolen while under control of thedepartment. The Committee recommends denial of this claim.

4) Cedric Bell 4248097 $ 60.30

The claimant (13-SAB/DOC-537) requests $60.30 reimbursementfor his food lost while under control of the department. TheCommittee recommends denial of this claim.

5) Cedric Bell 4248097 $ 5.50

The claimant (13-SAB/DOC-538) requests $5.50 reimbursementfor monies removed from his account for legal postage. TheCommittee recommends approval of this claim.

6) Cedric Bell 4248097 $ 2.00

The claimant (13-SAB/DOC-539) requests $2.00 reimbursementfor overpayment of postage. The Committee recommends denialof this claim.

7) Michael Capterton 4223149 $999.00

The claimant (13-SAB/DOC-573) requests $999.00 reimbursementfor miscellaneous property stolen while under control of thedepartment. The Committee recommends approval of $687.84 forthis claim.

8) Tina Clarke 4242080 $ 44.00

The claimant (13-SAB/DOC-146) requests $44.00 reimbursementfor her store goods, hobby craft goods, and a fan lost whileunder control of the department. The Committee recommendsapproval of $16.75 for this claim.

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Oc/ober 15, 2013, No. 21


9) Benjamin Cloud #807742 $ 14.86

The claimant (13-SAB/DOC-540) requests $14.86 reimbursementfor his scissors taken by staff with no contraband slipprovided. The Committee recommends approval of $4.70 for thisclaim.

10) George Costiel #142984 $150.90

The claimant (13-SAB/DOC-524) requests $150.90 reimbursementfor his TV stolen while under control of the department. TheCommittee recommends denial of this claim.

11) Timothy Feierabend #700566 $873.41

The claimant (13-SAB/DOC-531) requests $873.41 reimbursementfor his religious items lost while under control of thedepartment. The Committee recommends approval of $662.72 forthis claim.

12) Hamza Gibson #529234 $527.51

The claimant (13-SAS/DOC-589) requests $527.51 reimbursementfor miscellaneous items missing while under control of thedepartment. The Committee recommends approval of $262.22 thisclaim.

13) Alex Gomez #451207 $ 90.16

The claimant (13-SAB/DOC-554) requests $90.16 reimbursementfor his hobby craft items lost while under control of thedepartment. The Committee recommends denial of this claim.

14) Gregory Gray #406615 $ 20.00

The claimant (13-SAB/DOC-522) requests $20.00 reimbursementfor his cosmetics, tapes, and hairbrush lost while undercontrol of the department. The Committee recommends denial ofthis claim.

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October 15. 2013, No. 22


15) Henry Hence #141983 $338.56

The claimant (13-SAB/DOC-567) requests $338.56 reimbursementfor his food, clothing, tape player, and other personalproperty lost during transfer from one facility to anotherwhile under control of the department. The Committeerecommends denial of this claim.

16) Henry Hence #141983 $ 60.00

The claimant (13-SAB/DOC-568) requests $60.00 reimbursementfor his gym shoes lost while under control of the department.The Committee recommends denial of this claim.

17) Quentin Horrison #321099 $207.43

The claimant (13-SAB/DOC-535) requests $207.43 reimbursementfor his M23 player and adapter lost while under control ofthe department. The Committee recommends approval of $116.00for this claim.

18) Daniel Jarvis #218684 $252.48

The claimant (13-SAB/DOC-569) requests $252.48 reimbursementfor his hobby craft supplies and M23 player lost duringtransfer from one facility to another. The Committeerecommends approval of $82.77 for this claim.

19) Anthony Jones #368988 $243.95

The claimant (13-SAB/DOC-576) requests $243.95 reimbursementfor his TV and radio damaged while under control of thedepartment. The Committee recommends denial of this claim.

20) Cedric Lacey #173035 $106.98

The claimant (13-SAB/DOC-107) requests $106.98 reimbursementfor his padlock, beard trimmers, and gym shoes stolen whileunder control of the department. The Committee recommendsdenial of this claim.

10

October 15, 2013, No. 23


21) Bernard Martin #215225 $620.92

The claimant (13-SAB/DOC-570) requests $620.92 reimbursementfor miscellaneous items lost during transfer from onefacility to another. The Committee recommends approval of$90.00 for this claim.

22) Darren McGee #222383 $115.00

The claimant (13-SAB/DOC-592) requests $115.00 reimbursementfor his TV damaged during transfer from one facility toanother. The Committee recommends approval of $72.09 for thisclaim.

23) Heather Robinson #309247 $333.00

The claimant (13-SAB/DOC-527) requests $333.00 reimbursementfor her photographs damaged while under control of thedepartment. The Committee recommends denial of this claim.

24) Walter Sayer #516517 $ 36.55

The claimant (13-SAB/DOC-571) requests $36.55 reimbursementfor his art supplies lost while under control of thedepartment. The Committee recommends denial of this claim.

25) Timothy Snelling #262770 $199.60

The claimant (13-SAB/DOC-519) requests $199.60 reimbursementfor his sunglasses lost while under control of thedepartment. The Committee recommends denial of this claim.

26) Roger Watters #252812 $276.76

The claimant (13-SAB/DOC-536) requests $276.76 reimbursementfor his TV, radio, SecurePak stolen while under control ofthe department. The Committee recommends denial of thisclaim.

1 1

October 15,2013, No. 24


27) Lonnie Williams #428475 unspecified

The claimant (13-SAB/DOC-603) requests an unspecified amountfor his TV damaged during transfer from one facility toanother. The Committee recommends approval of $91.20 for thisclaim.

28) Hyrosha Wilson #324055 $132.45

The claimant (13-SAB/DOC-577) requests $132.45 reimbursementfor his 1423 player damaged after plugging it into the KIOSKmachine. The Committee recommends approval of $13.25 for thisclaim.

SECTION X - CLAIMS - PERSONAL INJURY LOSS

SECTION XI - SPECIAL ITEMS


1) Requests approval of the following Administrative Guides:

1. 0620.06 Submission of Claims by Michigan Department ofCorrections Prisoners to the Finance and ClaimsCommittee of the State Administrative Board

2. 0620.07 Submission of Claims by State Employees to theFinance and Claims Committee of the StateAdministrative Board

3. 0620.08 Submission of Claims by the General Public tothe Finance and Claims Committee of the StateAdministrative Board

13. DEPARTMENT OF TREASURY/MICHIGAN STRATEGIC FUND

1) Requests approval of a new Agricultural ProcessingRenaissance Zone:

Dairy Farmers of America, Inc. - Village of Cass City,Tuscola County

2) Requests revocation of the existing Agricultural ProcessingRenaissance Zone:

Lawton Processing, LLC - Township of Porter, Van Buren County

12

October 15, 2013, No. 25

The Director of the Department of Technology, Management and Budgetrecommends approval by the State Administrative Board of the items containedin Sections I, II, III, IV, V, and VI of this agenda. Approval by the StateAdministrative Board of these award recommendations does not require orconstitute the award of same. Award of contracts shall be made at thediscretion of the DTMB Director or designee.

13

October 15, 2013, No. 26

Ms. Castro presented the Finance and Claims Committee Report for the regularmeeting of October 8, 2013. After review of the foregoing Finance and ClaimsCommittee Report, Ms. Castro moved that the Report covering the regularmeeting of October 8, 2013, be approved and adopted. The motion wassupported by Ms. Easfick and unanimously approved.


October 15, 2013

Michigan State

Administrative Board

COMMITTEE REPORT TO THESTATE ADMINISTRATIVE BOARD



A Regular meeting of the Transportation and Natural Resources Committee was held at 11:00 a.m. on October 8, 2013. Those presentbeing:

Approved4:%ae

David Murley, Governor's Office; Sherry Bond, Janet Rouse, ShelbyTraub, Department of Technology, Management and Budget; BillRattlers, Department of Transportation; Melissa Castro,Department of Treasury

Mr. Kordenbrock called the meeting to order.

There was no Department of Environmental Quality Agenda presented.

There was no Department of Natural Resources Agenda presented.

The Department of Transportation Agenda was presented.

Following discussion, Mr. Reilly moved that the Transportation Agendabe recommended to the State Administrative Board for approval. Themotion was supported by Ms. Leonard and unanimously adopted.

The Department of Transportation Supplemental Agenda was presented.

Following discussion, Mr. Reilly moved that the TransportationSupplemental Agenda be recommended to the State Administrative Boardfor approval. The motion was supported by Ms. Leonard andunanimously adopted.

Mr. Kordenbrock adjourned the meeting. Continued on Page 2

Chairperson: William Kordenbrock, representingSecretary of State Johnson

Member:

Member.

Others:

Jenell Leonard, representingLt. Governor Calley

Michael Reilly, representingAttorney General Schuette

October 15, 2013, No. 28

Transportation and Natural Resources Committee ReportOctober 8, 2013Page 2

At the State Adinistrative Board meeting on October 15, 2013, Item 1of the Regular Transportation Agenda was withdrawn by the Departmentof Transportation.

October 15, 2013, No. 29

FINAL 10.3.13

AGENDA

DEPARTMENT OF TRANSPORTATION

TRANSPORTATION and NATURAL RESOURCES COMMITTEESTATE ADMINISTRATIVE BOARD

T&NR Meeting: October 8,2013— Lake Superior Room,1st Floor, Michigan Library and Historical Center, 11:00 AM

State Administrative Board Meeting- October 15, 2013 — Lake Superior Room,1st Floor, Michigan Library and Historical Center, 11:00 AM

This agenda is for general informational purposes only. At its discretion, the Transportation andNatural Resources Committee may revise this agenda and may take up other issues at themeeting.

CONTRACT PRE-APPROVAL

1. *EXECUTIVE — Test Track InitiativeContract (2014-0006) between MDOT and the Regents of the Universi • Michigan(U of M) will provide for MDOT to grant U of M $3,0 tion of atest track facility for automated velf ture, and

fltH

smart infras for fiscal. .

Year 2 DOT willhave he contract will take effect onOctob ect unless i is termina ed by one of the parties. Thecontrac will be $3,000,000. Source of Funds: 80% Federal HighwayAdministration Funds and 20% State Restricted Trunkline Funds.

CONTRACTS

2. HIGHWAYS - Design ServicesContract (2012-0419) between MDOT and TranSystems Corporation of Michigan willprovide for design services to be performed for bridge replacement and approach work on1-96 under Cascade Road, Grand Rapids Township, Kent County (CS 41025 —IN 112943D). The project will include the addition of a dedicated left-mm lane foreastbound Cascade Road to westbound 1-96 and the lengthening of the bridge toaccommodate on/off ramp lanes below. The contract will be in effect from the date ofaward through June 9, 2015. The contract amount will be $911,786.98. Source of Funds:90% Federal Highway Administration Funds and 10% State Restricted Trunkline Funds.

* Denotes a non-standard contract/amendment10/15/2013 Page 1 of

October 15, 2013, No. 30

3. HIGHWAYS - Design ServicesContract (2013-0345) between MDOT and Fishbeck, Thompson, Can & Huber, Inc., willprovide for design services to be performed for the reconstruction/rehabilitation ofUS-127 from Washington Road to south of Begole Road in Gratiot County. The workitems will include preparing required plans, including maintaining traffic andconstruction staging plans, permanent freeway signing plans, and pavement markingplans, and performing surveys and drainage studies. The contract will be in effect fromthe date of award through June 30, 2016. The contract amount will be $1,399,458.58.Source of Funds: 81.85% Federal Highway Administration Funds and 18.15% StateRestricted Trunkline Funds.

4. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0488) between MDOT and AECOM USA of Michigan, Inc., will providefor environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

5. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0489) between MDOT and ASC Group, Inc., will provide forenvironmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

6. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0491) between MDOT and CDM Smith Michigan, Inc., will provide forenvironmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

Dcnoies a non-standard contract/amendment10/3/2013 Page 2 of 6

October 15, 2013, No, 31

7. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0492) between MDOT and CH2M Hill Michigan, Inc., will provide forenvironmental research and documentation services to be performed on an asneeded/when needed basis. The contract wili be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

8 HIGHWAYS - IDS Environmental Research ServicesContract (2013-0493) between MDOT and DLZ Michigan, Inc., will provide forenvironmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

9. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0494) between MDOT and Environmental Consulting & Technology,Inc., will provide for environmental research and documentation services to be performedon an as needed/when needed basis. The contract will be in effect from the date of awardthrough five years. The maximum contract amount will be $1,000,000, and the maximumamount of any authorization will be $250,000. Authorizations over $500,000 will besubmitted to the State Administrative Board for approval. Source of Funds: Federal,Restricted State, or local funds, depending on the particular project authorized.

10. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0495) between MDOT and Fishbeck, Thompson, Carr & Huber, Inc., willprovide for environmental research and documentation services to be performed on an asneeded/when.needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

11 HIGHWAYS - IDS Environmental Research ServicesContract (2013-0496) between MDOT and Gannett Fleming of Michigan, Inc., willprovide for environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

• Denotes a non-standard contract/amendment1013/2013 Page 3 of 6

October 15, 2013, No. 32

12. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0497) between MDOT and Giffels-Webster Engineers, Inc., will providefor environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

13. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0498) between MDOT and Niswander Environmental, LLC, will providefor environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

14. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0499) between MDOT and SmithGroup JJR, Inc., will provide forenvironmental research and documentation services to be performed on an asneedecUwhen needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

15. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0500) between MDOT and Stantec Consulting Michigan, Inc., willprovide for environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

16. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0501) between MDOT and TranSystems Corporation of Michigan willprovide for environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

• Denotes a non-standard contract/amendment10/3/2013 Page 4 of 6

October 15, 2013, No. 33

17. HIGHWAYS - IDS Environmental Research ServicesContract (2013-0502) between MDOT and URS Corporation Great Lakes will providefor environmental research and documentation services to be performed on an asneeded/when needed basis. The contract will be in effect from the date of award throughfive years. The maximum contract amount will be $1,000,000, and the maximum amountof any authorization will be $250,000. Authorizations over $500,000 will be submitted tothe State Administrative Board for approval. Source of Funds: Federal, Restricted State,or local funds, depending on the particular project authorized.

18. *HIGHWAYS — University Research ServicesContract (2013-0506) between MDOT and Michigan Technological University willprovide for analysis and modernization of MDOT's in-house Bridge Design System(BDS) software. The BDS was developed by MDOT and has been used as the primarytool to design most of MDOT's bridges over the past several decades. Researchers willdocument the existing program code and processes and develop a plan to modernize theBDS software to provide for future compatibility and functionality. The contract will bein effect from November 1, 2013, through November 30, 2015. The contract amount willbe $551,176.40. Source of Funds: 80% Federal Highway Administration Funds and 20%State Restricted Trunkline Funds.

19. HIGHWAYS — Design ServicesContract (2014-0016) between MDOT and CDM Smith Michigan, Inc., will provide fordesign services to be performed for the reconstruction of M-115 from east of M-22 toUS-31 in Crystal Lake and Benzonia Townships and in the cities of Frankfort andBenzonia, Benzie County (CS 10041 — JNs 46444C and 79645C). The work items willinclude preparing required plans, including typical cross-sections, maintaining trafficplans, permanent non-freeway signing plans, and pavement marking plans. The contractwill be in effect from the date of award through June 30, 2015. The contract amount willbe $839,273.92. Source of Funds: 81.85% Federal Highway Administration Funds and18.15% State Restricted Trunkline Funds.

In accordance with MDOT's policies and procedures and subject to concurrence by the FederalHighway Administration, the preparation and award of the appropriate documents approved bythe Attorney General, and compliance with all legal and fiscal requirements, the Directorrecommends for approval by the State Administrative Board the items on this agenda.

Denotes a non-standard contract/amendment10/312013 Page 5 of 6

October 15, 2013, No. 34

The approval by the State Administrative Board of these contracts does not constitute the awardof same. The award of contracts shall be made at the discretion of the Director-Department ofTransportation when the aforementioned requirements have been met. Subject to exercise of thatdiscretion, I approve the contracts described in this agenda and authorize their award by theresponsible management staff of MDOT to the extent authorized by, and in accordance with, theDecember 14, 1983, resolution of the State Transportation Commission and the Director'sdelegation memorandum of October 10, 2012.

Respectfully submitted,

/C-Zr( Kirk T. SteuDirector

* Denotes a non-standard contracaamendment10/3/2013 Pane 6 of 6

October 15, 2013, No. 35

SUPPLEMENTAL AGENDA

DEPARTMENT OF TRANSPORTATION

TRANSPORTATION and NATURAL RESOURCES COMMITTEESTATE ADMINISTRATIVE BOARD

T&NR Meeting: October 8, 2013 — Lake Superior Room,1st Floor, Michigan Library and Historical Center, 11:00 AM

State Administrative Board Meeting: October 15, 2013 — Lake Superior Room,1st Floor, Michigan Library and Historical Center, 11:00 AM

This agenda is for general informational purposes only. At its discretion, the Transportation andNatural Resources Committee may revise this agenda and may take up other issues at themeeting.

CONTRACTS

1. HIGHWAYS - IDS Cultural Resources ServicesContract (2014-0027) between MDOT and ASC Group, Inc., will provide for culturalresource studies to be performed on an as needed/when needed basis. The contract will bein effect from the date of award through five years. The maximum contract amount willbe $1,000,000, and the maximum amount of any authorization will be $250,000.Authorizations over $500,000 will be submitted to the State Administrative Board forapproval. Source of Funds: Federal, Restricted State, or local funds, depending on theparticular project authorized.

2. HIGHWAYS - IDS Cultural Resources ServicesContract (2014-0028) between MDOT and CDM Smith Michigan, Inc., will provide forcultural resource studies to be performed on an as needed/when needed basis. Thecontract will be in effect from the date of award through five years. The maximumcontract amount will be $1,000,000, and the maximum amount of any authorization willbe $250,000. Authorizations over $500,000 will be submitted to the State AdministrativeBoard for approval. Source of Funds: Federal, Restricted State, or local finds, dependingon the particular project authorized.

3. HIGHWAYS - IDS Cultural Resources ServicesContract (2014-0029) between MDOT and Commonwealth Cultural Resources Group,Inc., will provide for cultural resource studies to be performed on an as needed/whenneeded basis. The contract will be in effect from the date of award through five years.The maximum contract amount will be $1,000,000, and the maximum amount of anyauthorization will be $250,000. Authorizations over $500,000 will be submitted to theState Administrative Board for approval. Source of Funds: Federal, Restricted State, orlocal funds, depending on the particular project authorized.

10/7/2013 Page 1

Respec y submitted,

October 15, 2013, No. 36

HIGHWAYS - IDS Cultural Resources Services Contract (2014-0030) between MDOT and JF New & Associates, Inc., will provide forcultural resource studies to be performed on an as needed/when needed basis. Thecontract will be in effect from the date of award through five years. The maximumcontract amount will be $1,000,000, and the maximum amount of any authorization willbe $250,000. Authorizations over $500,000 will be submitted to the State AdministrativeBoard for approval. Source of Funds: Federal, Restricted State, or local funds, dependingon the particular project authorized.

5. HIGHWAYS - IDS Cultural Resources ServicesContract (2014-0031) between MDOT and TranSystems Corporation of Michigan willprovide for cultural resource studies to be performed on an as needed/when needed basis.The contract will be in effect from the date of award through five years. The maximumcontract amount will be $1,000,000, and the maximum amount of any authorization willbe $250,000. Authorizations over $500,000 will be submitted to the State AdministrativeBoard for approval. Source of Funds: Federal, Restricted State, or local funds, dependingon the particular project authorized.

6. HIGHWAYS - IDS Cultural Resources ServicesContract (2014-0032) between MDOT and URS Corporation Great Lakes will providefor cultural resource studies to be performed on an as needed/when needed basis. Thecontract will be in effect from the date of award through five years. The maximumcontract amount will be $1,000,000, and the maximum amount of any authorization willbe $250,000. Authorizations over $500,000 will be submitted to the State AdministrativeBoard for approval. Source of Funds: Federal, Restricted State, or local funds, dependingon the particular project authorized.

In accordance with MDOT's policies and procedures and subject to concurrence by the FederalHighway Administration, the preparation and award of the appropriate documents approved bythe Attorney General, and compliance with all legal and fiscal requirements, the Directorrecommends for approval by the State Administrative Board the items on this agenda.

The approval by the State Administrative Board of these contracts does not constitute the awardof same. The award of contracts shall be made at the discretion of the Director-Department ofTransportation when the aforementioned requirements have been met. Subject to exercise of thatdiscretion, I approve the contracts described in this agenda and authorize their award by theresponsible management staff of MDOT to the extent authorized by, and in accordance with, theDecember 14, 1983, resolution of the State Transportation Commission and the Director'sdelegation memorandum of October 10, 2012.

Kirk T. SteudleDirector

1017/2013 Page 2

October 15, 2013, No. 37

Ms. Jarois presented the Transportation and Natural Resources CommitteeReport for the regular meeting of October 8, 2013. After review of the foregoingTransportation and Natural Resources Committee Report, Ms. Jarois movedthat the Report covering the regular meeting of October 8, 2013, be approvedand adopted with Item 1 of the Regular Transportation Agenda withdrawn at theState Administrative Board meeting on October 15, 2013 by the Department ofTransportation. The motion was supported by Mr. Reilly and unanimouslyapproved.

8. MOTIONS AND RESOLUTIONS:

None

9. ADJOURNMENT:

Mr. Murley adjourned the meeting.

Lbt SECRETARY C AIRPERSON

October 15, 2013, No. 38

State of MichiganAdministrative Guide to State Government

0620.06 Submission of Claims by Michigan Department of Corrections Prisoners to theFinance and Claims Committee of the State Administrative Board

Issued ! TED

SUBJECT: Submission of Claims by Department of Corrections Prisoners to the Financeand Claims Committee of the State Administrative Board

APPLICATION: Michigan Department of Corrections (DOC) and DOC Prisoner Claimants

PURPOSE: To communicate the procedures for the filing and resolution of claims by DOCprisoners to the Finance and Claims Committee (F&C) of the StateAdministrative Board

CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)State Administrative Board (Ad Board)

TELEPHONE: 517-335-2559 Secretary of Ad Board

FAX: 517-335-0046 DTMB Procurement fax

SUMMARY: The Ad Board Secretary processes claims for personal property losses submittedby DOC prisoners for Ad Board approval and prepares the DOC claims portion ofthe agenda for the meetings of the F&C

APPLICABLE FORMS DTMB-1104 Claim Against the State of Michigan for Personal Losses Less than$1,000 (Claim Form)

PROCEDURES:

Claims Against the State by DOC Prisoners:

• The Ad Board is authorized to decide claims for property damage against the State, itsdepartments/agencies, officers, or colleges and universities in an amount under $1,000.00. (SeeMCL 600.6419).

• Claims from DOC prisoners fall within the Ad Board's authority to decide claims against the Statein an amount less than $1,000.00.

• A description of the loss or damage must be stated on the form or on an attached page.• Documentation of ownership, original cost of the item, repair of the item, or itemized bills must

accompany the form.• The claim must be based on the present value of the property and not the replacement cost. The

present value is calculated based on the following depreciation schedule!• Depreciation is calculated with a 20% straight-line depreciation rate per year starting with

year two and continuing until a residual balance of 10% remains.• Eyeglasses, precious metal jewelry, and cash claims are not subject to depreciation.• If the DOC prisoner cannot provide a receipt to assist in determination of the present value

of the item, the value from the Average Cost Schedule in the DOG policies and proceduresmay be used.

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October 15, 2013, No. 39

Claimant:

• Submits the Claim Form with copies of pertinent information to the Ad Board Secretary inaccordance with DOC procedures for the submission of claims to the Ad Board.

• The claim form must be fully completed and notarized.

Ad Board Secretary:

• Assigns a claim number and records the claim in the DOC Prisoner Claims Database.• Saves an electronic scanned copy of the claim documents.• Sends a receipt to the DOC prisoner.• Forwards new claim forms received directly from prisoners on to DOC for investigation and

recommendation for payment or denial.

Department of Corrections:

• Investigates and submits claims and supporting documentation to the Ad Board Secretary with anappropriate recommendation for payment or denial to the F&C with an unstapled, one-sided copyof the recommendation.

• Is responsible for payment to claimant of awarded claims.

Ad Board Secretary:

• Places the claim information and DOC's recommendation on the F&C agenda.• Logs the recommendation, F&C Date, and Ad Board date in the DOC Prisoner Claim Database.• Prepares the proposed claim decision letter.• Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).• Prepares and forwards F&C Agenda to the F&C for action.• After the F&C meeting, prepares F&C meeting Report and forwards the F&C Report and F&C

Agenda containing the claim recommendations to the Ad Board for action.• After the Ad Board meeting, notifies DOC and the claimant of the Ad Board's decision by letter.• Handles correspondence and other communications relative to the claims.

***

Administrative Guide to State GovernmentProcedure: 0620.06 Revised: TBD

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October 15, 2013, No. 40


0620.07 Submission of Claims by State Employees to the Finance and Claims Committeeof the State Administrative Board

Issued TBD

SUBJECT: Submission of Claims by State Employees to the Finance & Claims Committee ofthe State Administrative Board

APPLICATION: Executive Branch Departments and Sub-units (Agency) •

PURPOSE: To communicate procedures for filing and resolution of claims by stateemployees to the Finance and Claims Committee (F&C) of the StateAdministrative Board (Ad Board).

CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)Ad Board

TELEPHONE: 517-335-2559 Ad Board Secretary

FAX: 517-335-0046 DTMEI Procurement fax

SUMMARY: The Ad Board Secretary reviews all claims filed by state employees presented forF&C/Ad Board approval.

APPLICABLE FORMS DTMB-1104 Claim Against the State of Michigan for Personal Losses Less than$1,000. (Claim Form)

Claims Against the State by State Employees

• The Ad Board is authorized to decide claims for property damage or personal injury against thestate, its departments/agencies, officers, or colleges and universities in an amount less than$1,000 (see MCL 600.6419 and 600.6420).

• Claims by state employees for loss must be filed within 365 days of loss.• The Ad Board has delegated authority to Agency directors to consider, deny, or approve

employee claims for damages or loss (together "loss") less than $500 except for claims relating toeyeglasses, automobiles, jewelry over $50, and cash over $100. Agency directors must submit amonthly report of claims paid or denied under this delegated authority.

• Personal property loss reimbursements are based on the present value and not replacementcost Claims are subject to the following depreciation requirements:

• Depreciation is calculated with a 20% straight-line depreciation rate per year starting withyear two and continuing until a residual balance of 10% remains.

• Eyeglasses, precious metal jewelry, automobile, and cash claims are not subject todepreciation.

• Claims where the employee cannot establish date of purchase are payable at residualvalue rate.

For employee claims for loss of personal property, the employee must establish each of thefollowing:

• The loss occurred in the course of the employee's employment.• The employee's action or inaction was not a contributing factor to the loss.• The personal property was reasonable for the employee to have at work.• The employee must not have been reimbursed for the loss from another source.• If the loss was due to theft, an Agency incident report or police report must be provided

with the claim.

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October 15, 2013, No. 41

• If the loss was due to theft of money, that it was taken from the employee by force orthreat of force.

• Automobile property loss claims that occur when an employee uses a personal automobile whileon state business require the following:

• The employee is in compliance with his/her Agency requirements for using a personalautomobile instead of a state automobile.

• The employee's action or inaction was not a contributing factor to the loss.• The employee must not have been reimbursed for the loss from another source.• A police report is provided with the claim.• A repair estimate and/or proof of insurance deductible is provided with the claim.

• Automobile property loss claims that occur while an employee's automobile is operated or parkedon state-owned or leased property require the following:

• The loss occurred while the automobile was being properly operated or parked at state-owned or leased property.

• The employee's action or inaction was not a contributing factor to the loss.• The loss occurred by reason of an action, inaction, property defect, or maintenance

condition attributable to the State of Michigan.• The employee must not have been reimbursed for the loss from another source.• An Agency accident report or police report must be provided with the claim.• A repair estimate and/or proof of insurance deductible is provided with the claim.

PROCEDURES:

State Employee/Claimant:

• Submits the Claim Form with all pertinent documents to the Ad Board Secretary or to the FinanceDivision or Human Resources Division of the appropriate Agency.


Ad Board Secretary:

• Assigns a claim number and records the claim in the claims database.• Saves an electronic scanned copy of the claim documents.• Sends a receipt to the claimant.• Forwards the claim to the offending Agency for investigation and recommendation for payment or

denial.

Offending Agency:

• Transmits a copy of all claims to the Agency personnel assigned to investigate claims or tosupervisory personnel with personal knowledge of the incident leading to the claim for aninvestigative report,

• Prepares a report for the Agency's principal executive officer or the designee so arecommendation for approval or denial of the claim can be prepared for the Ad Board.

• Sends the claim and Agency recommendation to the Ad Board Secretary with an unstapled, one-sided copy of the claim, documentation, and recommendation.

• Is responsible for payment to claimant of awarded claims,

Ad Board Secretary

• Places the claim information and Agency recommendation on the F&C Agenda.• Logs the recommendation, F&C date, and Ad Board date in the claims database.


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• Prepares the proposed claim decision letter.• Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).• Prepares and forwards F&C Agenda to the F&C for action.• After the F&C meeting, prepares the F&C meeting Report and forwards the F&C Report and the

F&C Agenda containing the claim recommendations to the Ad Board for action.• After the Ad Board meeting, notifies the Agency and the claimant of the Ad Board's decision by

letter.• Handles necessary correspondence or other communication relative to the claims.

*••


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October 15,2013, No. 43


0620.08 Submission of Claims by the General Publicto the Finance and Claims Committee of the State Administrative Board

Issued TBD

SUBJECT: Submission of Claims by the General Public to the Finance & Claims Committeeof the State Administrative Board.

APPLICATION: Executive Branch Departments and Sub-units (Agency).

PURPOSE: To communicate procedures for filing and resolution of claims by the generalpublic to the Finance and Claims Committee (F&C) of the State AdministrativeBoard

CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)State Administrative Board (Ad Board)

TELEPHONE: 517-335-2559 Ad Board Secretary

FAX: 517-335-0046 DTMB Procurement fax

SUMMARY: The Ad Board Secretary reviews all claims filed by the general public presentedfor F&C/Ad Board approval and prepares the agenda for the meetings of the F&Cof the Ad Board.

APPLICABLE FORMS DIMS-1104 Claim Against the State of Michigan for Personal Losses Less than$1,000 (Claim Form)MDOT-3600 Claim of Damages Less than $1,000

PROCEDURES:

Claims by the General Public:

• The Ad Board is authorized to decide claims for property damage or personal injury against thestate, its departments/agencies, officers, or colleges and universities in an amount less than$1,000 (see MCL 600.6419).

• Claims by the General Public (citizens) for loss claims require:o Submits claim within 365 days of loss.o A detailed description of the claim of loss.o The loss occurred by reason of an action, inaction, property defect, or maintenance

condition attributable to the State of Michigan.o The claimant's action or inaction was not a contributing factor to the loss.o An Agency incident report or police report must be provided with the claim.o A repair estimate and/or proof of insurance deductible must be provided.o Claims for theft or money require that the money was taken from the claimant by force or

threat of force and a police report must be provided.o Claimant must not have been reimbursed for the loss from another source.o Claims by insurers under subrogation rights are reduced by any payments to the insured

on the same claim.o Claims by insureds are reduced by any payments to the insurer on the same claim.

• Personal property loss reimbursements are based on present value and not replacement costClaims are subject to the following depreciation requirements:

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October 15, 2013, No. 44

o Depreciation is calculated with a 20% straight-line depreciation rate per year starting withyear two and continuing until a residual balance of 10% remains.

o Automobile, eyeglasses, precious metal jewelry, and cash claims are not subject todepreciation.

o Claims by patients at state psychiatric hospitals and centers for developmental disabilitiesare not subject to depreciation.

o Claims where the claimant cannot establish year of purchase are payable at the residualvalue rate.

o Claims for disposable or perishable property such as food will not be considered without areceipt that shows purchase within 7 days of loss.

Processing Claims:

Claimant:

• Submits a Claim Form or an MDOT-3600 with pertinent information to the Ad Board Secretary; orto the Finance Division or Human Resources Division of the Agency under whose control theclaim occurred.


Ad Board Secretary:

• Assigns a claim number and records the claim in the claims database.• Saves an electronic scanned copy of the claim documents.• Sends a receipt to the claimant.• Forwards the claim file to the applicable Agency for investigation and recommendation for

payment or denial.

Agency:

• Transmits a copy of the claim to the Agency personnel assigned to investigate claims or tosupervisory personnel with personal knowledge of the incident so a recommendation for approvalor denial of the claim can be prepared for the Ad Board.

• Sends the claim and Agency recommendation to the Ad Board Secretary with an unstapled, one-sided copy of the claim, documentation, and recommendation.

• Is responsible for payment to claimant of awarded claims.

Ad Board Secretary:

• Places the claim information and Agency recommendation on the F&C agenda.• Logs the recommendation, F&C date, and Ad Board date in the claims database.• Prepares the proposed claim decision letter.• Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).• Prepare and forwards F&C Agenda to the F&C for action.• After the F&C meeting, prepares the F&C meeting Report and forwards the F&C Report and the

F&C Agenda containing the claim recommendations to the Ad Board for action.• After the Ad Board meeting, notifies the Agency and the claimant of the Ad Board's decision by

letter.• Handles correspondence and other communications relative to the claims.

•••

Administrative Guide to Stale GovernmentProcedure: 0620.08 Revised: TBD

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Documents

APPROVED OCT 2 9 2013 - SOM - State of Michigan OCT 2 9 2013 MICHIGAN STATE ADMINISTRATIVE BOARD Lansing, Michigan October 15, 2013 A regular meeting of the State Administrative Board