Announcing: Launch of XML Admissions Application

2nd Annual Conference on Technology & Standards, Washington D.C., March 03, 2005

Graham Tracey, Chair, Submission Advisory Boardand Product Manager, Datatel

Steps to a standard admissions application data set

• Take you through the process of developing a standard through PESC

• Navigate the roles of the various workgroups and committees

• Discuss the drivers for a standard admissions application data set

• Benefits and possibilities for the industry

Step 1: Request for a standard – Initial Submission

• The initial submission must:Be submitted through the PESC officeBe electronic Include a Letter of Intent Include a narrative business case that includes:

• a historical overview of the problem to be solved; • a justification of the proposed solution or amendment to

existing standard; • a description of the collaboration that is planned to go into

the effort.

Drivers for the admissions application

• The average institution spends $432 per applicant – 5,000 apps = $2,160,000 (according to NACAC study)

• Wide array of technologies serving the admissions space:College search aggregatorsHosted online applicationsStand-alone recruitment systemsCRM systemsBulk e-mailing systemsE-marketing systemsStudent information systems

Drivers (continued)

• Industry expectation that the SPEEDE TS 189 EDI Standard will be replaced by XML

• Several requests have been made to PESC over the years

• New member The Common Application is the most recent of these requests

Step 2: Workgroup formed

• The Submission Advisory Board (SAB), in consultation with the Steering Committee, will:analyze the requestdetermine whether the proposed activity is

appropriate for the PESC mission and realm of influence,

authorize the establishment of a workgroup to assist with the development of the submission.

Who makes up the SAB?

• Robert Boisen, Great Lakes Educational Loan Services, Inc.

• Jeanenne Rothenberger, Purdue University

• Monique Snowden, Texas A&M

• Graham Tracey, Datatel, Inc.

Role of the SAB

• Serve as the first point of contact for proposed standards

• Review and help sponsoring organization prepare the case for the standard candidate

• Assist in the establishment of workgroup

• Shepherd submission through the entire process until standard is adopted

Step 3: Completed Candidate Proposed

• The Change Control Board will conduct a thorough review of the development workgroup submission, which will include a validation against the:Registry and Repository Existing technical specification;PESC Schema for XML Architecture and Data

Modeling; PESC collaboration principles; andPESC Mission Statement for appropriateness as a

PESC standard.

Step 4: Public Comment

• Electronic notification to PESC Membership official contacts;

• Publication in the PESC Standard;

• News release to the various PESC distribution lists of interested parties and media sources;

• Announcement on the PESC Internet home page (www.pesc.org)

Steps 5 & 6: Voting and Ratification

• Candidates require an affirmative vote from at least 80% of voting members

• Once ratified as standard by board, all necessary documents will be made publicly availablePESC WebsitePESC XML Registry & Repository

Benefits and possibilities for the industry

• Lower the cost of the admission process for institutions

• Create harmony between IT and Admissions

• Standard may be used for many other admission processes (inquiry, search, status checks, etc.)

• More organizations in the industry become engaged in standards

Thank you

Questions and Discussion