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Annexure I

Forwarding Letter

(To be submitted on Vendor’s letter head)

To

The Dy. General Manager (CPD) IFCI Limited, IFCI Tower, 61 Nehru Place, NEW Delhi -110 019 Dear Sir/Madam,

Sub: RFP - Printing of Annual Report of IFCI Limited for FY 2019-2020

With reference to the above RFP, having examined and understood the

instructions, terms and conditions forming part of the RFP, we hereby enclose our

offer, as detailed in your above referred RFP.

We confirm that the offer is in conformity with the terms and conditions as

mentioned in the RFP and all required information. We agree to abide by all the

terms and conditions as specified.

We further, confirm that our company is not blacklisted in any manner whatsoever

by any central Government department, autonomous organizations, Public Sector

Undertakings (PSUs) or any other Government organisations in India on any

ground including but not limited to indulgence in corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice

We also agree, that IFCI reserves the right to modify the evaluation process at any time during the Tender process, without assigning any reason, whatsoever, and without any requirement of intimating the Bidders of any such change. We have also noted that IFCI reserves the right to consider/ reject any or all applications without assigning any reason thereof.

Date:...../...../2020

Authorized Signatory. (Name)

Designation:

Organization Seal:

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Annexure-II

Bidders General Information

Sub: Printing of Annual Report of IFCI Limited for FY 2019-2020

1 Name of the Firm / Company

2 Year of Registration/Incorporation

3. Address of the Firm / Company.

4. (i) Telephone No (Land line) (ii) Mobile No. (iii) FAX No. (iv) E-mail address.

Office:

Residence:

5. Name and address the telephone Number of the Proprietor/person to whom all references shall be made regarding tender.

Name:

Tel No.

6. GST No. (Attested Copy to be attached) of the

Bidder

7. PAN No. (Attested Copy to be attached)

8. Details of the Bank Account of the Bidder • Name of the Bank • Branch and address • IFSC Code (Copy of recent Bank Statement to be attached)

1. I/We undertake that documents are genuine / authentic and nothing material has been concealed and that I/we are not debarred by any Government organization and are competent to contract. I/We understand that the contract is liable to be cancelled, if found to be having obtained, through fraudulent means/concealment of information.

2. It is also certified that our firm has not been blacklisted by any Central Government Ministries/Departments/PSUs/Banks etc.

3. I/We have not been convicted by a Court on grounds of Moral Turpitude.

4. I/We have not been charge sheeted by any Competent Authority of the Government.

5. I/We have not been adjudicated insolvent by a Competent Court.

6. I/We have no relative/ relatives in the employment of IFCI Ltd.

Date:

Place:

(Signature, Date & Seal of Authorized

Signatory of the Bidder)

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Annexure III

Letter Authorizing Representing Executive(s)

Shri/ Km./ Smt._______________________________________son/ daughter /wife of Shri

_____________Proprietor/ Partner/ Director/Authorized signatory/ Representative of M/s

__________________ (Name and Address of Bidder). (Registration No. ______________)

whose specimen Signatures are given below is hereby authorized to attend the Bid Opening.

She / He is also competent to accept and sign any document in connection with tender

regarding RFP No. ____________________________________ On our behalf. We undertake

to abide by any acceptance given by him under his signature.

1.______________________ 2.________________________

3.______________________

(Specimen Signatures of Authorized Representative)

Name and Address of Authorized Representative

___________________________________

Date:

Signature of Authorized Person

Full Name:

Place: Address:

Seal

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Annexure IV

PROFORMA FOR FINANCIAL BID

“Printing of Annual Report of IFCI Limited for FY 2019-2020”

Sl.

No

.

Description English

Quantity

Hindi

Quan

tity

Unit

price

for

Englis

h (In

Rs.)

Unit

price

for

Hindi

(In Rs.)

Total

Price

for

Englis

h (In

Rs.)

Total

Price

for

Hindi

(In

Rs.)

Total

for

(Engli

sh +

Hindi)

(In

Rs.)

GST*

(Pleas

e

Specif

y) (In

Rs.)

Total

Price

(Inclusiv

e of

GST)*

(In Rs.)

1 2 3 4 5 6 7

(3x5)

8

(4x6)

9

(7+8)

10 11

(9+10)

A. ORDINARY ANNUAL REPORT (SHAREHOLDERS’ VERSION)

1 Charges

(excluding

cost of

paper) for

designing,

printing,

production,

finishing,

binding,

Labelling of

address with

bar codes,

proof reading

any other

associated

work etc.

230 70

2 Cost of 60 gsm maplitho “FSC’ certified paper for 248+4 pages

230 70

3 TOTAL A

B. DELUXE ANNUAL REPORT

5

4 Charges (excluding cost of paper) for designing, printing, production, matte lamination, finishing, binding, proof reading, any other associated work etc.

100 0

5 100 GSM imported art matte paper for 248 pages

100 0

6 Cost of 350 GSM imported art card for cover (4 pages) (‘FSC’ certified)

100 0

7 TOTAL B

C. TRANSLATION OF ANNUAL REPORT IN HINDI

8 Translation of entire annual report in Hindi#

248

pages +

4 Pages

9 TOTAL C

10 GRAND TOTAL

(A+B+C)

*No reimbursement on account of any additional service tax or any other tax which might not have been included herein will be given by IFCI on any account. In case, however, there is any change in specified statutory GST at the time of delivery/billing, the same would be applicable. # Sample of previous annual report i.e. for FY 2018-19 can be obtained from the Registered Office of IFCI Ltd at IFCI Tower, 61 Nehru Place, New Delhi-110019 for the purpose of Hindi Translation.

NOTE: Evaluation of financial bids shall be based on total amount (A+B+C) quoted by the bidder. Note: 1. Cost of addition or deletion of 4 pages will be calculated as proportion to the cost derived for 248 pages of ordinary version & Deluxe version and/or Cost of increase or decrease in quantity will also be calculated as proportion to the cost of one copy of Ordinary version & deluxe version

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2.In case of increase or decrease in the pages for Translation, the cost will be derived as proportionate the cost of 248 pages. All the terms and conditions contained in the Tender Document are acceptable to us.

Signatures of Authorized Signatory

Name______________________ Designation_________________ Seal:

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Annexure V

Scope of Work

Printing of Annual Report of IFCI Limited for FY 2019-2020

The scope of work shall include printing of Ordinary and Deluxe versions of IFCI’s Annual

Report in English and Hindi for the financial year 2019-20 as per specifications given

hereunder and supply of specified number of annual reports of Ordinary version and Deluxe

version at IFCI’s Registered Office, New Delhi.

The selected printer should have compatible software to convert the text/data provided by IFCI from Excel/Word format to the relevant format without committing any errors/mistakes/ omissions/distortions at their end.

“The Selected Printer / Designer should be available at IFCI Tower till finalisation

of Annual Reports (Both Ordinary & Deluxe Version) and Translator for Hindi

Translation from English matter should also be available in IFCI Tower so that

adequate co-ordination between Hindi Cell/CCD is possible.”

Part A: Tentative requirement of Printing of Annual Report 2019-20 is as under:

Ordinary Version Deluxe Version

English - 230

Hindi - 70

Total - 300

English - 100

Total - 100

(Quantity may vary + 10% of the tentative requirement).

The tentative number of Ordinary Version of English would be 230 and copies of Ordinary version to be printed in Hindi is 70. For variation in number of pages as well as number of copies in Ordinary Version and Deluxe Version, cost will be calculated on pro-rata basis for per copy cost to be derived. Delivery of annual report should be completed within 15 days from the date of award of contract. Any delay in delivery of Annual Reports (both deluxe & Ordinary) by the successful bidder shall be treated as default in compliance of the terms and conditions of the tender. The job of printing includes frequent proof-reading, translation of entire annual report in Hindi, cover processing, including planning and plate making, text printing complete with photo-composing, processing, checking of dummies with final proofs, printing & supply of annual reports to IFCI. The printer would have to accept total responsibility for perfect execution of the job within the stipulated period as decided by IFCI. Since the work is of specialized nature, the selected printer shall employ qualified, skilled and well-experienced suitable expert staff for all the working days. If necessary, bidders have to ensure that suitable staff for this job shall also work on Saturdays/Sundays/Holidays as and when required by IFCI without any extra payment. Please note that penalty shall be levied for gross mistakes like omissions of figures/text and excessive mistakes in the proof provided

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by the printer. Hence, the selected printer shall be required to double-check the proofs being forwarded to IFCI for corrections. In addition, kindly take note that for all pre-printing work pertaining to processing, designing, proof reading and translation etc., a temporary DTP Station will be installed at IFCI Tower, 61 Nehru Place, New Delhi-110019 along with deputing an official having good knowledge of designing, typing in English and Hindi so as to facilitate last minute editing if any, in the manuscript of the annual report. No other space belonging to IFCI shall be occupied by the selected printer without the written permission of IFCI. Translation Work will also be done at IFCI Tower. The bidder quoting the lowest consolidated rates offered at Price Bid Format would be considered for award of work. Part B: ORDINARY (SHAREHOLDERS’) VERSION (SPECIFICATIONS)

I. Specifications for Annual Report (Ordinary version) are as under:

Particulars Size No. of

Pages

Paper to be used No. of copies

Ordinary

Version

21 X 27 cm 248+4 60 GSM maplitho ‘FSC’

certified

English → 230

Hindi → 70

Total → 300

Designing: Design for cover page as well as for inside pages of Ordinary version will be done by the printer and finalized/approved by IFCI. Hindi translation of entire annual report will be provided by the printer within stipulated time-frame. The bidder will be responsible for accuracy of translated version. Entire proof reading will be done by the printer and final proofs will be submitted to IFCI for approval.

Printing: Quality web offset, single colour printing. Binding: Section sewing, cover creasing and perfect binding.

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Part C: DELUXE VERSION (SPECIFICATIONS) Specifications for Annual Report (Deluxe Version) are as under:

Particulars Size No. of

Pages

Paper to be used No. of copies

Deluxe

Annual

Report

21 X 30

cm

248+4 100 GSM imported art matte

paper for 248 pages & 350

GSM imported art card for

cover (4 pages) (‘FSC’

certified)

English - 100

Hindi - 0

Total 100

Designing: Designing for cover page as well as for inside pages of deluxe annual report will be done by the printer and finalized/approved by IFCI. Printing: Four Colour printing. Binding: Section sewing, cover creasing and perfect binding, cover page will be matte laminated. Graphs and Photographs: Graphs and photographs will be provided in due course. Proofing: Epson proofing of graphs and charts.

Any other services which are not covered but necessary for smooth and trouble free printing

of entire job(s) are also deemed included in the scope of work. Specimen of sample of papers

proposed to be used as per specifications for Ordinary Version, and Deluxe Version are to be

submitted separately along with EMD, duly affixing the company seal thereon.

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Annexure VI

Other Terms & Conditions

For

Printing of Annual Report of IFCI Limited for FY 2019-2020

RFP No: IFCI/CPD-CCD/Limited Tender/2020-21/10

Dated: 10/08/2020

Last Date for submission/ uploading of Bids

11.00 AM on 25/08/2020

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IFCI invites vendors (hereinafter referred as Bidders) to provide services as outlined in

section “Scope of Work”. Prospective bidders are advised to check the prequalification

criteria before participating in bidding process.

The Bidder is expected to examine all instructions, forms, terms and specification in the

Bidding Document. Failure to furnish all information required by the Bidding Document or

to submit a Bid not substantially responsive to the Bidding Document in every respect will

be at the Bidder's risk and may result in the rejection of its Bid.

BID SUBMISSION & EVALUATION GUIDELINES

The entire Bid shall be submitted strictly as per the format specified in this Request for

Proposal. Bids with deviation from this format are liable for rejection.

1. The selection of the bidder will be through a competitive bidding process. The

selection of vendors will be based on the sole discretion of the evaluation committee

constituted by competent authority for the Bid evaluations.

2. Purchase Order will be awarded to the bidder whose rates fixed as L1 for a particular

car model. Wherever all or most of the bidder quote equal rates, the final selection

will be made by draw of lots.

3. In case any cartel formation is suspected, IFCI reserves the right to reject any or all

the Bids with the exclusion of the rest without assigning reasons thereof.

4. Bidders are advised to submit the bids as per financial bid format, and any other

relevant supporting documents to be duly stamped and signed along with date as

token of acceptance of the terms & conditions of document.

A. Proposals need to be submitted in password protected e-mail (e-mail id:

rfpquery@ifciltd.com) or in hard copy in a sealed envelope addressed to Deputy

General Manager (Centralized Procurements) by `SPEED POST/REGISTERED

POST / BY COURIER / or may be dropped in Tender Drop Box at Ground Floor,

IFCI Tower, 61 Nehru Place, New Delhi.

The envelope must be super-scribed on top of with ‘Printing of Annual Report of IFCI

Limited for FY 2019-2020”.

The Deputy General Manager (Centralized Procurements)

IFCI Limited, IFCI Tower

15th Floor, 61 Nehru Place

New Delhi-110 019.

Tel.: 011-26487444/41732000

• Specimen of sample of papers proposed to be used as per specifications for Ordinary

Version, and Deluxe Version are to be submitted in a separate envelope addressed to

DGM as above.

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• Any change notices, appendices and addenda issued for this Request for Proposal

shall be considered part of this proposal document

• The proposal must be written in ink or type written. Deletion, overwriting or strike-

outs must be initialled by the person signing on behalf of the bidder.

• Bidders willing to submit revised bids may do so before the closing date by enclosing

revised bid documents in a sealed envelope & submit as specified above.

• Bidders may not make modifications to their Proposals after the closing date and time

• All proposals shall become the property of IFCI

• It is the responsibility of each bidder to submit all required documents as outlined in

this Request for Proposal. Failure to quote on all options set out will disqualify your

proposal.

Exclusivity: IFCI will choose one (1) successful proposer only for Printing of Annual Report

of IFCI Limited for FY 2019-2020.

Clarification of Tender Document: The prospective Bidders requiring any clarification of

the Tender Document may notify IFCI in writing or by e-mail.

Validity of the offer: The Bid shall be valid for a minimum period of 30 days from the last

date of OPENING OF Price bids submission as indicated. In exceptions circumstances IFCI

may solicit the Bidders consent to an extension of the period of validity. The request and

response thereto shall be made in writing.

Language: The Bidder shall quote the rates in English language and international numerals.

The rate shall be in whole numbers. These rates shall be entered in figures as well as in

words. In the event of variation in number written in figure and words, the number written

in words will be taken as final. In the event of the order being awarded, the language of all

services, manuals, instructions, technical documentation etc. provided for under this

contract, will be in English.

Transfer of Bid Document/ Award: Transfer of Bids submitted by one Bidder of Award

by successful bidder to other party is not permissible. IFCI may request any bidder in writing

to provide clarification on any tender clause based on the technical evaluation. Subsequent

queries of IFCI, if any, on the technical details, clarifications or any other information should

be replied positively within the time specified, failing which Tenders shall be finalized on the

basis of the information, available. It shall, therefore, be in the Bidders' interest to give

complete and comprehensive technical particulars/description and details.

Rectification of Errors

Arithmetical errors in the Financial Bid will be rectified on the following basis.

• If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and will be considered

for future calculations.

• If Bidder does not accept the correction of errors, its bid will be rejected.

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Rejection of Bid: Bids may be rejected on occurrence of any one of the following events/

conditions.

• Any effort by a Bidder to influence IFCI in its decisions on bid evaluation, bid comparison

or contract award may result in rejection of Bidders bid.

• Bids which do not conform to unconditional validity of the bid as prescribed in the

Tender.

• If the information provided by the Bidder is found to be incorrect / misleading at any

stage / time during the Tendering Process.

• Any effort on the part of a Bidder/any of the partners to influence the bid evaluation, bid

comparison or contract award decisions.

• Bids received by IFCI after the last date prescribed for receipt of bids.

• Bids without signature of person (s) duly authorized on required pages of the bid.

• Incomplete Price Bid.

• Price Bids that do not conform to the Tender’s price bid format.

• The Tender(s) of those Bidder(s) who do not have adequate facilities and capabilities to provide comprehensive maintenance support during the contract period shall be summarily rejected.

Right to Accept or Reject the Tenders

The right to accept the bid in full or in part/parts will rest with IFCI. However, IFCI does

not bind itself to accept the lowest bid and reserve itself the authority to reject (during any

stage of the Tender Process) any or all the bids received without assigning any reason

whatsoever.

However, IFCI may waive any minor informality or non-conformity or irregularity in a bid

which does not constitute a material deviation, provided such waiver does not prejudice or

affect the relative ranking of any Bidder.

Modification and Withdrawal of Bids

No bid may be withdrawn in the interval between the last date for receipt of bids and the

expiry of the bid validity period specified by the Bidder in the Bid.

Penalty for deficiency in Services

In addition to the liquidated damages not amounting to penalty warning may be issued to

the bidder for minor deficiencies on its part.

In the case of significant deficiencies in Services causing adverse effect on the Project or on

the reputation of the IFCI, penal action including but not limited to debarring for a specified

period and/or stopping of all payments under the Agreement may also be initiated as per

policy/discretion of the IFCI.

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Annulment of Award

Failure of the successful bidder to comply with the requirement as mentioned in scope of

work shall constitute sufficient ground for the annulment of the in which event IFCI may make the award to any other bidder at the discretion of the purchaser or call for new bids.

Award of PO/Work

Before the expiry of the period of validity of the proposal, IFCI shall notify the successful

Bidder in writing by e-mail or registered letter or by fax, that its bid has been accepted.

Payment Terms

Payment will be released through E-Banking within 50 days after satisfactory completion of the entire work and submission of bills independently for Ordinary Version and Deluxe Version along with the proof of delivery of ordinary version of annual reports to identified courier agency. The requisite bank details to release payment through E-Banking will be asked for from the successful bidder at the time of award of contract.

IFCI reserves the right to deduct any proportionate amount from contractor payment on account of insufficient/unsatisfactory work and or willful/careless execution of job.

Since the work is of specialized nature, the contractor shall employ qualified, skilled and well-experienced suitable expert staff for all the working days. If necessary, bidders have to ensure that suitable staff for this job shall also work on Saturdays/Sundays/Holidays as and when required by IFCI without any extra payment.

Publicity

Any publicity by the Vendor in which the name of IFCI is to be used should be done only

with the explicit written permission of IFCI.

Arbitration and Laws

Except, where otherwise provided for in the contract, all questions and disputes relating to

the meeting of the specifications, designs, drawings, and instructions herein before

mentioned and as to the quality of workmanship or materials used on the work or as to

any other question, claim, right, matter or thing whatsoever in any way arising out of or

relating to the contract, designs, drawings, specifications, estimates, instructions, orders or

these conditions or otherwise concerning the works, or the execution or failure to execute

the same whether arising during the progress of the work or after the completion or

abandonment thereof shall be settled within thirty (30) days (or such longer period as may

be mutually agreed upon) from the date that either party notifies in writing that such

dispute or disagreement exists, shall be settled under the Rules of India Arbitration and

Conciliation Act, 1996.

The venue of Arbitration shall be New Delhi, India. The arbitration resolution shall be final

and binding upon judgment may be entered thereon, upon the application of either party,

by any court having jurisdiction.

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Termination Clause IFCI at its absolute discretion, reserves its right to terminate the agreement for any reason including but not limited to the following

• IFCI without prejudice to any other remedy for breach of contract, may terminate the

contract/agreement by seven days’ notice in the event of unsatisfactory performance or on breach of any stipulated conditions or qualitative dimensions of the various services specified/agreed upon by the selected printer, or if the engagement is not in the interest of IFCI or IFCI no more requires any such service.

• Other Grounds for Termination : IFCI is entitled to terminate this contract/agreement for any reason at its absolute discretion forthwith without notice, without assigning any reason and without payment of any compensation, in the following cases: -

o the Bidder is adjudicated insolvent by a Competent Court or files for insolvency or

if the hirer being a company is ordered to be wound up by a Court of competent Jurisdiction.

o it is clearly understood by the Bidder that if a charge sheet is filed by any competent authority of the Government against the Bidder, the Bidder is obliged to notify IFCI within fifteen days of filling of the charge sheet. Failure to do so shall result in forfeiture of all payments due for service rendered after the date of the filing of the charge sheet.

o If any charge sheet is filed by a competent authority of the Government against the Agency / Company, or the vendor is convicted by a criminal court on grounds of moral turpitude.

o for any reason whatsoever, the selected printer becomes disentitled in law to perform his obligations under this agreement.

o The bidder is involved in wrongful billing. In addition hereto wrongful billing shall also result in the organization being debarred from participating in any other tender of IFCI.

IFCI reserves the right to terminate the contract without assigning any reason giving seven days’ notice to the bidder.

Merger/ Acquisition of Bidder

In the event of the Bidder’s company or the concerned division of the company being taken

over/bought over by another company, all the obligations under the agreement with IFCI

should be passed on for compliance to the new company in the Negotiations for their transfer.

Indemnity Vendor shall indemnify, protect and save IFCI against all claims, losses, costs damages, expenses, action suits and other proceeding, resulting from infringement of any patent, trademarks, copyrights etc. or such other statutory infringements in respects of all the hardware and software supplied by him.

Jurisdiction The jurisdiction for the purpose of settlement of any dispute of differences whatsoever in respect of or relating to or arising out of or in any way touching this contract or the terms

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and conditions thereof or the construction and/or interpretation thereof shall be that of the appropriate court in New Delhi. The jurisdiction of any other court in any place other than New Delhi is specifically excluded. Violation of Terms IFCI clarifies that IFCI shall be entitled to an injunction, restraining order, right for recovery, suit for specific performance or such other equitable relief as a court of competent jurisdiction may deem necessary or appropriate to restrain the Vendor and its Partners from committing any violation or enforce the performance of the covenants, obligations and representations contained in this RFP. These injunctive remedies are cumulative and are in addition to any other rights and remedies IFCI may have at law or in equity, including without limitation a right for recovery of any amounts and related costs and a right for damages.

Penalty for deficiency in Services In addition to the liquidated damages not amounting to penalty warning may be issued to the bidder for minor deficiencies on its part. In the case of significant deficiencies in Services causing adverse effect on the Project or on the reputation of the IFCI, penal action including but not limited to debarring for a specified period and/or stopping of all payments under the Agreement may also be initiated as per policy/discretion of the IFCI. Waiver of Minor Irregularities IFCI reserves the right to waive minor irregularities in proposals provided such action is in the best interest of IFCI. Where IFCI may waive minor irregularities, such waiver shall in no way modify the “Request For Proposal”(RFP) ,requirements or excuse the Vendor from full compliance with the RFP specifications and other contract requirements if the Vendor is selected. Force Majeure IFCI may cancel the award without any penalty or may extend time limit set for the completion of the work as deemed fit in case the timely completion of the work is delayed by force majeure beyond the selected printer's control, subject to what is stated in the following sub paragraphs and to the procedures detailed there in being followed. Force majeure is defined an event of effect that cannot reasonably be anticipated such as acts of God (like earthquakes, floods, storms etc.), acts of states, the direct and indirect consequences of wars (declared or un-declared), hostilities, national emergencies, civil commotions. The successful Bidder's right to an extension of the time limit for completion of the work in above mentioned cases is subject to the following procedures: a) That within 2 days after the occurrence of a case of force majeure but before the

expiry of the stipulated date of completion, the Bidder informs the IFCI in writing that the Bidder considers himself entitled to an extension of the time limit.

b) That the successful Bidder produces evidence of the date of occurrence and the duration of the force majeure in an adequate manner by means of documents drawn up by responsible authorities.

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c) That the successful Bidder proves that the said conditions have actually been interfered with the carrying out of the contract.

d) That the successful Bidder proves that the delay occurred is not due to his own action or lack of action.

However, Force Majeure does not entitle the successful Bidder to any relaxation or to any compensation of damage or loss suffered. Patents, Successful Bidder's Liability & Compliance of Regulations Successful Bidder shall protect and fully indemnify IFCI from any claims for infringement of patents, copyright, trademark or the like. Successful Bidder shall also protect and fully indemnify the IFCI from any claims from successful Bidder's workmen/employees, their heirs, dependence, representatives etc. or from any other person(s) or bodies/companies etc. for any act of commission or omission while executing the order. Successful Bidder shall be responsible for compliance with requirements under the laws and shall protect and indemnify completely IFCI from any claims/penalties arising out of any infringements. Bid Security / earnest Money Deposit (EMD) An amount of Rs.30,000/- (Rupees Thirty Thousand only) by way of Demand Draft/Pay order (Bankers Cheque) issued by a Nationalized Bank, issued in favour of “IFCI Limited” payable at New Delhi, is required to be submitted in a sealed envelope (off line mode)

Following information should be marked on the face of the sealed envelope.

Name of Party………………………. Tender No…………………………… Earnest Money Amount ……………………. Issuing Bank…………. Date………. EMD must be submitted in a sealed envelope addressed to

Dy. General Manager (CPD) IFCI Limited, IFCI Tower 15th Floor, 61 Nehru Place New Delhi-110 019 Tel.: 011-26487444/41732000

• The EMD shall be denominated in Indian Rupees only. No interest will be payable to the bidder on the amount of the EMD.

• The public sector companies will not be exempted from submitting EMD until and unless they submit document pertaining to directives of Government of India in this regard of the Tender.

• No interest or any other expenses, whatsoever in regard to EMD will be payable by IFCI.

• The Micro Small and Medium Enterprise (MSME) units shall be exempted from submission of EMD. Bids of MSME should be accompanied by valid certification from MSME.

• Technical Bids be opened on the date & time of bid opening in the presence of the intending bidders or their Authorized Representatives who may wish to be present.

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• EMD Envelope received after the due date and time or if submitted to any other place other than that mentioned above, shall not be considered and would be liable to be rejected without assigning any reason whatsoever.

• IFCI shall not be responsible for late receipt of the EMD Envelope submitted by any Bidder. The bidders may depute their authorized representatives at the time of opening of Bid. IFCI reserves the right to extend the deadline for submission of bids.

• Withdrawal or modification of a bid between the deadline for submission of bids and the expiration of the original period of bid validity may result in the forfeiture of the EMD.

Discharge of Bid Security / EMD

Upon the successful signing of the agreement, IFCI shall promptly request the Bidder, to provide performance guarantee. On receipt of the performance guarantee, the bid security of all bidders will be released. EMD to be forfeited:

1. If a Bidder withdraws his bid or increases his quoted prices during the period of bid validity

or its extended period, if any. 2. If successful bidder fails to sign the Contract or to furnish Performance Bank Guarantee

within specified time in accordance with the format given in the RFP. 3. If during the bid process, a bidder indulges in any such deliberate act as would jeopardize

or unnecessarily delay the process of bid evaluation and finalization. The decision of IFCI regarding forfeiture of the Bid Security shall be final and binding upon bidders. If during the bid process, any information is found false/fraudulent/mala fide, then IFCI shall reject the bid and, if necessary, initiate action.

Performance Security / Bank Guarantee

The vendor needs to deposit a Performance Bank Guarantee within 30 days from the date of acceptance of work order, for an amount of 10% (TEN per cent) of the Contract Value, BG format attached as Annexure 7.

The Performance Bank Guarantee may be drawn from a scheduled commercial bank in favour of “IFCI Ltd”, New Delhi. The Performance Bank Guarantee may be discharged/ returned by IFCI after the completion of the contract upon being satisfied for the performance of the obligations of selected bidder under the contract.

Failing to comply with the above requirement, or failure to enter into contract within 30 days or within such other extended period, as may be decided by competent authority, IFCI shall constitute sufficient grounds, among others, if any, for the annulment of the award of the tender.

In the event the selected bidder is unable to provide the goods/services as mentioned in this scope of Work, during the engagement period as per the contract for whatever reason, the Performance Bank Guarantee would be invoked by IFCI.

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No Bank Charges/interest shall be payable by IFCI for issuance of Performance Security / Bank Guarantee. Return of Performance Security The Performance Bank Guarantee/ DD amount may be discharged/ returned by IFCI after the completion of the contract upon being satisfied for the performance of the obligations of your firm under the contract. In the event the firm being unable to provide the services, during the engagement period as per the contract for whatever reason, the Performance Bank Guarantee would be invoked by IFCI. No Bank Charges/ interest shall be payable for the Performance Bank Guarantee. Delays in the Bidder’s Performance

Delivery of the Annual report copies (both ordinary & deluxe) shall be made by the Bidder in accordance with the time schedule specified/agreed by the Purchaser. An un-excused delay by the Bidder in the performance of its delivery obligations shall render the Bidder liable to any or all of the following sanctions: forfeiture of its performance security, imposition of liquidated damages, and/or termination of the Contract for default. If at any time during performance of the Contract, the Bidder should encounter conditions impeding timely delivery of the goods and performance of services, the Bidder shall promptly notify IFCI in writing of the fact of the delay, its likely duration and its cause(s). IFCI reserves the right to reject a bidder in case it is observed that they are overloaded and may not be in position to execute this job as per the required schedule. The decision of IFCI will be final in the regard. As soon as practicable after receipt of the Bidder’s notice, IFCI shall evaluate the situation and may at its discretion extend the Bidder’s time for performance, in which case the extension shall be ratified by the parties by amendment of the Contract, however. Liquidated Damages and Penalties If the Selected Vendor fails to deliver or perform the Services within the time period(s) specified in the Contract, IFCI shall, without prejudice to its other remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum equivalent to .5% per week or part thereof of contract price subject to maximum deduction of 10% of the delivered price of the delayed Solution or unperformed services for each week or part thereof of delay, until actual delivery or performance.

In the event, the successful bidder not meeting the work awarded under the tender within the stipulated time, then IFCI would be free to use the services of any other entity/ person and recover the difference in such services and additional expenses incurred by IFCI from the successful bidder. In addition to the cancellation of purchase contract, IFCI reserves the right to appropriate the damages through encashment of the EMD/Bid Security given by the Bidder, in whole or in part, without notice to the Vendor in the event of breach of this Agreement or for recovery of liquidated damages

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Miscellaneous Conditions • No other person except selected printer’s authorized representative shall be allowed to

enter IFCI’s premises. • Within IFCI premises, the selected printer’s personnel shall not do any private work

other than their normal duties. • Selected printer shall be directly responsible for any/all disputes arising between him

and his personnel and keep IFCI indemnified against all actions, losses, damages, expenses and claims whatsoever arising thereof.

• The personnel engaged by the selected printer are subject to security check by the IFCI Security Staff at any time and the selected printer shall ensure their presence for the said purposes.

• Selected printer shall be solely responsible for payment of wages/salaries other benefits and allowances to his personnel that might become applicable under any Act or Order of the Govt. IFCI shall have no liability whatsoever in this regard and the Selected printer shall indemnify IFCI against any/all claims which may arise under the provisions of various Acts, Govt. Orders etc.

• Selected printer shall be fully responsible for theft, burglary, fire or any mischievous deeds by his staff.

• All consumable and material used by the selected printer shall be of standard make and approval of the authorized representative of IFCI shall be taken for the same.

Confidentiality of Information This document contains information confidential and proprietary to IFCI. Additionally, the Bidder will be exposed by virtue of the contracted activities to internal business information of IFCI, affiliates, and/or business partners. Disclosure of receipt of any part of the afore mentioned information to parties not directly involved in providing the services requested could result in the disqualification of the Bidder, pre-mature termination of the contract and/or legal action against the Bidder for breach of trust. No news release, public announcement, or any other reference to this RFP or any program there under shall be made without written consent from IFCI. Reproduction of this RFP, without prior written consent of IFCI, by photographic, electronic, or other means is prohibited. Disclaimer

The information contained in this Request for Proposal (RFP) document or information

provided subsequently to bidder(s) or applicants whether verbally or in documentary form

by or on behalf of IFCI, is provided to the Vendor on the terms and conditions set out in this

RFP document and all other terms and conditions subject to which such information is

provided.

This RFP is neither an agreement nor an offer and is only an invitation by IFCI to the

interested parties for submission of bids. The purpose of this RFP is to provide the Vendor

with information to assist the formulation of their proposals. This RFP does not claim to

contain all the information each bidder may require. Each bidder should conduct its own

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investigations and analysis and should check the accuracy, reliability and completeness of

the information in this RFP and where necessary obtain independent advice. IFCI makes no

representation or warranty and shall incur no liability under any law, statute, rules or

regulations as to the accuracy, reliability or completeness of this RFP. IFCI may in its absolute

discretion, but without being under any obligation to do so, update, amend or supplement

the information in this RFP.

*****

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Annexure VII

Bank Guarantee Format for Security Deposit (To be executed on Non-judicial Stamp Paper of Rs.100/-)

Ref. No…………………………………. Bank Guarantee No……………………… Dated………………………………………

To IFCI Limited Dear Sirs,

In consideration of IFCI Ltd, IFCI Tower, 61 Nehru Place, New Delhi-110019

(hereinafter called the "IFCI" which expression shall unless repugnant to the subject or context

include its successors and assigns) having entered into an agreement dated_____________

(hereinafter called 'the Contract' which expression shall include all the amendments thereto)

with M/s_________________________________ having its registered/head office

at_________________ _______________________________(hereinafter referred to as the

'Contractor') which expression shall, unless repugnant to the context or meaning thereof

include all its successors, administrators, executors and assignees) and IFCI having agreed

that the Contractor shall furnish to IFCI a Bank Guarantee for Indian Rupees

_________________________for the faithful performance of the entire contract.

2. We (name of the bank) _________________________________ registered under

the_____________________________________________________________having

head/registered office at __________________________________ and one of its branch at

_______________________________________________________(hereinafterreferred to as

"the Bank", which expression shall, unless repugnant to the context or meaning thereof,

include all its successors, administrators, executors and permitted assignees) do hereby

guarantee and undertake to pay immediately on first demand in writing any/all moneys to the

extent of Indian Rs.________________________ (in figures) ___ [Indian Rupees/- (in

words)___________________ __________________________________ ] without any

demur, reservation, contest or protest and/or without any reference to the Contractor. Any

such demand made by IFCI on the Bank by serving a written notice shall be conclusive and

binding, without any proof, on the bank as regards the amount due and payable,

notwithstanding any dispute(s) pending before any Court, Tribunal, Arbitrator or any other

authority and/or any other matter or thing whatsoever, as liability under these presents being

absolute and unequivocal. We agree that the guarantee herein contained shall be irrevocable

and shall continue to be enforceable until it is discharged by IFCI in writing. This guarantee

shall not be determined, discharged or affected by the liquidation, winding up, dissolution or

insolvency of the Contractor and shall remain valid, binding and operative against the bank.

3. The Bank also agrees that IFCI at its option shall be entitled to enforce this Guarantee

against the Bank as a principal debtor, in the first instance, without proceeding against the

Contractor and notwithstanding any security or other guarantee that IFCI may have in relation

to the Contractor's liabilities.

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4. The Bank further agrees that IFCI shall have the fullest liberty without our consent and

without affecting in any manner our obligations hereunder to vary any of the terms and

conditions of the said contract or to extend time of performance by the said Contractor from

time to time or to postpone for any time or from time to time exercise of any of the powers

vested in IFCI against the said Contractor and to forbear or enforce any of the terms and

conditions relating to the said agreement and we shall not be relieved from our liability by

reason of any such variation, or extension being granted to the said Contractor or for any

forbearance, act or omission on the part of IFCI or any indulgence by IFCI to the said

Contractor or any such matter or thing whatsoever which under the law relating to sureties

would, but for this provision, have effect of so relieving us.

5. The Bank further agrees that the Guarantee herein contained shall remain in full force

during the entire period that is taken for the performance of the contract and all dues of IFCI

under or by virtue of this contract have been fully paid and its claim satisfied or discharged or

till IFCI discharges this guarantee in writing, whichever is earlier. IFCI shall be entitled to

invoke the Bank Guarantee in full or in part and in the event the Bank Guarantee is invoked

partly, this Bank Guarantee shall continue to be valid and binding for the balance amount/ part

thereof.

6. This Guarantee shall not be discharged by any change in our constitution, in the

constitution of IFCI or that of the Contractor.

7. The Bank also agrees that this guarantee shall be governed and construed in accordance

with Indian Laws and subject to the exclusive jurisdiction of Courts in Delhi.

8. Notwithstanding anything contained hereinabove, our liability under this Guarantee is

limited to Indian Rs. (in figures)________________Indian Rupees/- (in words)

[_________________________ ] and our guarantee shall remain in force until

___.___.2019. In case of any delay in delivery, Performance Guarantee will be suitably

extended.

9.Any claim under this Guarantee must be received by us before the expiry of this Bank

Guarantee. If no such claim has been received by us by the said date, the rights of IFCI under

this Guarantee will cease. However, if such a claim has been received by us within the said

date, all the rights of IFCI under this Guarantee shall be valid and shall not cease until we

have satisfied that claim.

In witness whereof, the Bank through its authorized officer has set its hand and

stamp on this…………………..day of …2020 at .

WITNESS NO. 1 ________________________

(Signature) (Signature)

Full name and official Full name, Designation and

Address address (in legible letters)

(in legible letters) with Bank stamp Attorney as per Power of

WITNESS NO. 2 Attorney No. ________

Dated ____________________________

(Signature)

Full Name and Official

Address (in legible letters)

************