Alignment Sample

Directorate for Personnel andRecords ManagementAlignment of Individual Performance Card (IPC) and PGS Individual Score Cards (ISC) VISION:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"

VISION:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"Vision, Mission, Identity, Core ValuesSWOT AnalysisStrategic ShiftPersonal Charter Statement Personal Governance ScorecardIndividual Performance CardIndividual ScorecardAlignment of Professional Objective with Main Activity of IPC & ISCAlignment of IPC with ISCAlignment of IPC with ISC (Subordinate)Alignment of subordinate with Immediate Supervisor (ISC)Alignment of Individual Scorecard to Division ScorecardAlignment of Division Scorecard to Unit ScorecardDOs and DONTs in creating CS, PGS, IPC & ISC

By 2032 with Gods grace and mercy, I shall have been retired from the PNP service with the rank of Police Chief Superintendent, established my own private investigation agency and travelled around the globe with my family PSUPT JUAN B DELA CRUZ MISSION

Fulfill the plan of the almighty and be able to contribute to the PNP organization.

Guide my children to become better individual and good father to my children.

CORE VALUES

Love for GODRespectIntelligence /fortitude faithfulnessPHOTO

PERSPECTIVESSTRENGTHSWEAKNESSESOPPORTUNITIESTHREATSFINANCIALMonthly Income No savingsBusiness Investment

Unexpected/unplanned expenditures PROFESSIONALEducational attainmentInsufficient trainings and seminars Availability of trainings and seminars within and outside PNP organization Time constraints SOCIALHighly motivatedSometimes anti-social Linkage with different civic organizational groupMedia and negative perception of the community PHYSICALActive in sports MigrainePresence of Gym/Health FitnessSide effects of taking pain relieverSPIRITUALGod fearingIrregular mass attendance Church inside the camp Wickedness of other people and temptations (night life, drinking liquor & others)

PERSPECTIVESFROM(Present State)TO (Desired State)OBJECTIVES(Verb+Adjective+Noun)FINANCIALNo savingsSufficient savings Establish financial stability PROFESSIONALInsufficient trainings and seminars Adequate trainings and seminarsDevelop excellent knowledge & skills in Human Resource Management and in the field of AdministrationSOCIALSometimes anti-social Invigorated social interest Strengthen harmonious relationship with civic and other organizations in uplifting poverty and ignorance PHYSICALMigrainePhysically and mentally fit Maintain sound mind and body SPIRITUALIrregular mass attendance Regularly attend the Holy Eucharist Maintain spiritual growth and development

Maintain spiritual growth and development Establish Financial stabilityMaintain sound mind and body PSUPT JUAN B DELA CRUZStrengthen harmonious relationship with civic and other organizations in uplifting poverty and ignorance MISSION

Fulfill the plan of the almighty and be able to contribute to the PNP organization.

Guide my children to become better individual and good father to my children.

CORE VALUES

Love for GODRespectIntelligence /fortitude faithfulnessDevelop excellent knowledge & skills in Human Resource Management and in the field of AdministrationBy 2032 with Gods grace and mercy, I shall have been retired from the PNP service with the rank of Police Chief Superintendent, established my own private investigation agency and travelled around the globe with my family PHOTO

PERSPECTIVEOBJECTIVESMEASURESTARGETSINITIATIVESB201520162017FINANCIALEstablish financial stability % of Return Of Investmentnew15%30%45%Put up security agency

Extra savings in PSSLAI/AFSLAI% of saving s from salary & business5%10%15%20%PROFESSIONALDevelop excellent knowledge & skills in Human Resource Management and in the field of AdministrationNo. of units enrolled 12243240Enroll in Universities/Colleges for Masteral Degree and other related HRM courses to improve and enhance the quality service No. of trainings, schoolings & seminars attended2345SOCIALStrengthen harmonious relationship with civic and other organizations in uplifting poverty and ignorance No. of activities attended/participated 2345Participate actively in civic, Gos, and NGOsPHYSICALMaintain sound mind and body No. of physical activities and conditioning exercises attended 10153040 Participate actively in pulisteniks and hataw very Tuesday and play basketball regularly SPIRITUALMaintain spiritual growth and development No. of Holy Eucharist attendedNew1/week1/week2/week Attend mass every Sunday

PHOTODUTIES & RESPONSIBILITIES

Provide effective and efficient performance of my duties and responsibilities as Administrative Officer, DPRM through my developed excellent knowledge & skills in Human Resource Management and in the field of Administration.

Enabling actions: 7:45 AM Supervise the conducts of daily personnel accounting formation8:00 AM 5:00PM - attend to assigned tasks as HR officer

Supervise the Operation of Message Center.Check and Sign Certificates.Check/sign communicationCheck/sign memo compliancesCheck/sign office order for assignment/reassignment or any movement (travel) of DPRM PersonnelCheck/sign LO issued firearms of DPRM Personnel

Rank/name: PSUPT JUAN B DELA CRUZ

Position: Administrative Officer, DPRMPeriod covered: May 25-29, 2015 Administrative Officers ScorecardINDIVIDUAL SCORECARDPHOTO

Main Activity: Provide effective and efficient performance of my duties and responsibilities as Administrative Officer, DPRM through my developed excellent knowledge & skills in Human Resource Management and in the field of AdministrationSUB-ACTIVITY(Enabling Actions) MeasuresTARGETSACCOMPLISHMENTTOTALCOSTREMARKSMonTueWedThursFriSatSunSupervise the conducts of daily personnel accounting formationCheck, approve and sign Daily personnel accounting reportNo. of DPAR checked, approved and signed & returned to C, ClerkFor dispatch to IAS411114b. Supervise the operation of message Center:Review/check all incoming & out-going communications Signs routing slip for appropriate staff actions of concern divisions after evaluation and determination of action requestedNo. of reviewed/checked and signed routing slip and returned to encoder for re-encoding & preparation of acknowledgement receipts prior to its dispatch 1443830274019154No. of reviewed/checked and signed routing slip and forwarded to Ex-O for review1504235323025164c. Checks/signs CertificateDuty StatusNon-Money Property EmploymentOther personnel mattersNo. of certificates approved/signed and returned to NUP Clerk for distribution to concern personnel/division5111115

SUB-ACTIVITY(Enabling Actions) MeasuresTARGETSACCOMPLISHMENTTOTALCOSTREMARKSMonTueWedThursFriSatSund. Checks/signs communication re: submission of names recommended for command activities, seminar, schooling, trainings, etc No. of checked/signed communications and forwarded to Ex-O for approval prior to the submission to the concerned office5111115e. Checks/signs memo compliance such as the following:

Monthly Personnel Accounting ReportGains and LossesRank ProfileDisposition/Roster of troopsStatistical Report re Profile of DPRM personnelIssued firearmsMonthly Recurring ReportsPSUPT T.O. PositionMandatory Career Training Profile No. of reviewed/signed documents and submitted to:PAISDHRDD NAPOLCOM5111115f. Checks/signs office order for assignment/reassignment, or any movement (travel) of DPRM personnelNo. of checked orders and forwarded Ex-O for approval2112g. Checks/signs LO for issued firearms of DPRM personnel No. of checked/signed LO orders and forwarded to Ex-O for signature prior to its distribution to concerned personnel80/month404080Every 4th week of the month h. Checks/signs the DTR and Duty Status every 15th and 30th of the month for NUP No. of checked/signed DTR/Duty Status and forwarded to concerned office2/month11Every 15th & 30th of the month

SUB-ACTIVITY(Enabling Actions) MeasuresTARGETSACCOMPLISHMENTTOTALCOSTREMARKSMonTueWedThursFriSatSuni. Conduct surprise inspection to all divisions to ensure 100% attendance and observance of Tamang Bihis No. of surprised inspection conducted 2112j. Supervise the preparation of weekly DPRM Staff conferenceReview, corrects and sign the minutes of conference Act as Secretariat during conferenceEnsure the availability of DPRM conference room No. of reviewed, corrected minutes of conference and forwarded to Ex-O for final corrections & approval prior to its distribution to all concerned divisions111 No. of conference attended and act as secretariat 111k. Develop competence, values oriented and discipline DPRM personnel Facilitate the conduct of quarterly DPRM Fellowship (program/ensure 100% of personnel attendance)Endorse DPRM personnel to undergo schooling, training and seminarPrepares Board Resolution for the qualified applicant of DPRM quartering unitNo. of fellowship conducted1/Qtr0No fellowshipNo. of personnel endorsed for schoolings, trainings and seminars2/Qtr0No BHRMTNo. of prepared resolution and forwarded to Ex-O for check/review 1/Qtr0No board attended l. Act as Supply Officer Conduct quarterly inspection and inventory of DPRM supplies and equipment (w/supply PNCO)Checks/Signs inventory reports (forwarded to HSS/NAPOLCOM)Signs memo request for payment of telephone bills of all DPRM divisions Signs DPRM gas allocation No. of inspection and inventory conducted 1/month11No. of inventory reports signed & forwarded to concerned offices1/month11No. of signed memo request for payment of bills and forwarded to BFO1/month11No. of signed memo re -allocation of gas to concerned divisions and personnel1/month11

SUB-ACTIVITY(Enabling Actions) MeasuresTARGETSACCOMPLISHMENTTOTALCOSTREMARKSMonTueWedThursFriSatSunm. Signs memo request for repair and procurement of DPRM office equipment/supplies No. of memo requests signed and forwarded to BFO10No requestn. Perform other duties as directed by my superior officers Attends conferencesAct as Secretariat of DPRM NUP Selection No. of conferences attended111 No. of prepared board resolution and forwarded to concerned division for review/comments prior to its finalization & approval of TDPRM1o. Attends Command Activities Rank InspectionPulistiniks Hataw na (Weekdays)Pulistiniks Hataw na (as schedule)Monday Flag RaisingFriday Flag Lowering

No. activities attended 1/month0Every 1st Friday of the month1111/Qtr0No schedule111111SUB-TOTALAMOUNT RECVDGRAND TOTAL I hereby certify the correctness and validity of all entries which I personally made.

PSUPT JUAN B DELA CRUZ Noted by: PCSUPT MANUEL R GAERLAN (Signature over printed name of the personnel) (Supervising personnel)

DUTIES & RESPONSIBILITIES

Provide effective and efficient performance of my duties and responsibilities as Administrative Officer, DPRM through my developed excellent knowledge & skills in Human Resource Management and in the field of Administration

Enabling actions: 7:45 AM Supervise the conducts of daily personnel accounting formation8:00 AM 5:00PM - attend to assigned tasks as HR officer Supervise the Operation of Message Center.Check and Sign Certificates.Check/sign communicationCheck/sign memo compliancesCheck/sign office order for assignment/reassignment or any movement (travel) of DPRM PersonnelCheck/sign LO issued firearms of DPRM Personnel

IP CARD

IP CARD OF CHIEF CLERK (subordinate)

DUTIES & RESPONSIBILITIES

Perform effectively and efficiently my duties and responsibilities as the Over-all Chief Clerk, DPRM through my developed excellent Human Resource Management skills and Supervisory competencies.

Enabling actions:

7:45 Conduct Daily Personnel Accounting 800- 5:00- Attend to assigned tasks as Chief Clerk DPRMCheck communication for proper dispositionCheck the submitted DPAR from different Division prior to its submission to Internal Affairs Service;Check certificates (Duty Status, Non money Property, Employment etc.)Correct drafted memoranda prepared by Admin NUP Assistant;Review/correct memorandums and memo compliances; PHOTO

Rank : SPO4 Manuel B Bartolome

Position : Chief Clerk

Period Covered : May 25-29, 2015SCORECARD OF CHIEF CLERKPHOTO

Main Activity: Perform effectively and efficiently my duties and responsibilities as the Over-all Chief Clerk, DPRM through my developed excellent Human Resource Management skills and Supervisory competencies. Sub-ActivityMeasuresTargetACCOMPLISHMENTSTotalCostRemarks MONTUESWEDTHURSFRISATSUNa. Conduct Daily Personnel Accounting Report (DPAR)No. of DPAR conducted . b. Check communication for proper disposition.No. of communications (with proper disposition) forwarded to C, Admin Officer for signature & other instruction (in the routing slip)1443830274019154c. Check the submitted DPAR by different Division/Offices prior to the submission to Internal Affairs ServiceNo. of DPAR checked/signed prior to its submission to Internal Affairs Service (IAS)5111115d. Check certificates prepared by NUP Admin ClerkDuty StatusNon-Money PropertyEmploymentOther personal matters

No. of certificates checked and forwarded to C, Admin Officer for signature2112

IP CARDPHOTO

PHOTOPHOTO

PERSONAL CHARTER STATEMENTCharter Statement must compose of Identity, Vision, Mission, Core Values and Objectives MISSION-Purpose in life-Reasons for existence

CORE VALUES-Bedrock of ones character

IDENTITY-Distinct & unique personalityMust have name and picture

VISION-Desired future state

Must be time bound of at least 10 yearsMust follow the SMART & BHAG formulaS-specificB-bigM-measurableH-hairyA-attainable/achievableA-audaciousR-realistic G-goalT-time boundedOBJECTIVES OF PERSPECTIVES-Objectives on 7 Facets of Life Must have at least 5 perspectives (PROFESSIONAL, FINANCIAL, SOCIAL, PHYSICAL, SPIRITUAL)Must follow the VAN formula (VERB+ADJECTIVE+NOUN)Professional Objective must be related with present designation Refrain from using to, I will, to be in starting your statement of your objective.

PERSONAL GOVERNANCE SCORECARDINITIATIVES-Plans, Programs and Activities (PPAs) to be taken in order to achieve the stated objectives OBJECTIVES-copy the objectives crafted in the CS MEASURE-measure the result/outcome of your initiativesTARGET-set a realistic target for every yearPERSPECTIVE-must be the same with the perspectives stated in the CS

PERSPECTIVEOBJECTIVESMEASURESTARGETSINITIATIVESB201520162017

IP CARDMust follow the specificationsMust set an achievable targets (6mos/4weeks/5days)Sub-Activities (Enabling Actions) in the ISC are specific tasks that are measurable/quantifiableMeasures or Enabling Actions must show continuity or ending process of work

Must follow the specificationsEnabling Actions are enumerated/listed daily tasks that are measurable/quantifiable

SCORECARD

END OF PRESENTATIONEND OF PRESENTATIONTRANSFORMATIONOur Shared Commitment!!!

VISION:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"

VISION:..." HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE POLICE SERVICE"

**NOTES: *(Obj on spiritual and social is an activity; what do you really want to achieve here)*Be specific on what knowledge you want to enhance. (technical , be specific) aligned it to main activity in the IP Card

*NOTES: *(Obj on spiritual and social is an activity; what do you really want to achieve here)*Be specific on what knowledge you want to enhance. (technical , be specific) aligned it to main activity in the IP Card

***end*

Documents

Alignment Sample