Advisor Training Advisor Training WorkshopWorkshop

February 2, 2008February 2, 2008

VU Fraternity & VU Fraternity & Sorority StandardsSorority Standards

PurposePurpose BackgroundBackground 2006 Pilot: 14 chapters met 27 of 2006 Pilot: 14 chapters met 27 of

3030 2007: 24 chapters met 27 of 302007: 24 chapters met 27 of 30

VU Fraternity & VU Fraternity & Sorority Sorority

StandardsStandards In 2007, 9 of the standards were In 2007, 9 of the standards were

met by all chaptersmet by all chapters Standards that require attention: Standards that require attention:

risk management, education risk management, education programming, and faculty programming, and faculty relationsrelations

VU Fraternity & VU Fraternity & Sorority Sorority

StandardsStandards 2008 submission due: February 29; 2008 submission due: February 29;

reporting March 1, 2007 – February reporting March 1, 2007 – February 29, 200829, 2008

Online submission: Online submission: https://greeklife.vanderbilt.edu/index.php Advisors now have Read Only Advisors now have Read Only

accessaccess

Standard Area: Standard Area: Campus InvolvementCampus Involvement At least 50% of chapter membership is At least 50% of chapter membership is

involved in at least one other campus involved in at least one other campus organization or activity at the University organization or activity at the University or has an on-campus part time jobor has an on-campus part time job

This should be documented by listing This should be documented by listing members on a spreadsheet with the members on a spreadsheet with the other campus organizations and/or other campus organizations and/or campus jobs they are involved in next to campus jobs they are involved in next to their name.their name.

Standard Area: Standard Area: Campus InvolvementCampus Involvement Chapter is actively involved in Chapter is actively involved in

Homecoming activitiesHomecoming activities Involvement can include building Involvement can include building

a float, participating in a float, participating in Homecoming Day of Service, Homecoming Day of Service, Stompfest, or any other Stompfest, or any other University sponsored activities.University sponsored activities.

Standard Area: Standard Area: Campus InvolvementCampus Involvement Chapter participates in programming Chapter participates in programming

related to support of student athletes related to support of student athletes and school spiritand school spirit

Participation can include but not limited Participation can include but not limited to co-sponsoring a program/event with to co-sponsoring a program/event with a team, strongly encouraging a team, strongly encouraging attendance at athletic events, etc.attendance at athletic events, etc.

BEST PRACTICE: Dinner with Baseball BEST PRACTICE: Dinner with Baseball Team, banners, coach talking at chapterTeam, banners, coach talking at chapter

Standard Area: Standard Area: Campus InvolvementCampus Involvement Chapter sponsors or participates Chapter sponsors or participates

in an event/program with a non-in an event/program with a non-Greek organization each yearGreek organization each year

BEST PRACTICE: Kappa Alpha BEST PRACTICE: Kappa Alpha event with Cricket Club – dinner event with Cricket Club – dinner and learning to play cricket and learning to play cricket togethertogether

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter maintains facility to University and Chapter maintains facility to University and

House Corporation standardsHouse Corporation standards Chapter facility is maintained to all standards Chapter facility is maintained to all standards

written in applicable documents, including written in applicable documents, including their lease, Memorandum of Understanding, their lease, Memorandum of Understanding, and/or Greek Facility Management Program. and/or Greek Facility Management Program. Examples include but are not limited to, Examples include but are not limited to, disposal of cans, cups and party decorations disposal of cans, cups and party decorations in a timely manner; facility improvement in a timely manner; facility improvement projects as deemed necessary by chapters projects as deemed necessary by chapters and house corporations, etc.and house corporations, etc.

BEST PRACTICE: Sigma Nu - House clean up BEST PRACTICE: Sigma Nu - House clean up days each month for all chapter members, days each month for all chapter members, positive housing reportspositive housing reports

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter maintains a system for individual Chapter maintains a system for individual

accountability when facility damage occursaccountability when facility damage occurs Chapter limits the damage at the facility Chapter limits the damage at the facility

and holds members accountable if damage and holds members accountable if damage occurs. Chapter should indicate that it has occurs. Chapter should indicate that it has an internal standards process, though does an internal standards process, though does not need to explain this process in detail.not need to explain this process in detail.

BEST PRACTICE: Chapter brings all men to BEST PRACTICE: Chapter brings all men to standards board and requires them to pay standards board and requires them to pay student damage when they are responsible student damage when they are responsible for breaking somethingfor breaking something

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter is in financial good Chapter is in financial good

standing with Vanderbilt standing with Vanderbilt University and their respective University and their respective governing councilgoverning council

Chapter has a zero balance or is Chapter has a zero balance or is on an approved payment plan to on an approved payment plan to eliminate debt.eliminate debt.

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter maintains an updated website Chapter maintains an updated website

that communicates within and outside that communicates within and outside the membershipthe membership

Website is updated at least one time Website is updated at least one time each semester with chapter events each semester with chapter events and information about the and information about the organization.organization.

BEST PRACTICE: BEST PRACTICE: http://studentorgs.vanderbilt.edu/zbt/index.htm

http://www.vanderbiltaoii.com/http://www.vanderbiltaoii.com/index.phpindex.php

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter has an active alumni/ae Chapter has an active alumni/ae

advisory board or graduate advisory board or graduate chapter advisor(s)chapter advisor(s)

Submit a roster of all advisors and Submit a roster of all advisors and explain how they are involved explain how they are involved with the chapterwith the chapter

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter hosts at least one event Chapter hosts at least one event

for or with alumni/ae each yearfor or with alumni/ae each year Examples include but are not Examples include but are not

limited to a Homecoming Tailgate limited to a Homecoming Tailgate or Founder’s Day Celebration that or Founder’s Day Celebration that is publicized and open to all is publicized and open to all alumni/aealumni/ae

BEST PRACTICE: Alpha Delta Pi BEST PRACTICE: Alpha Delta Pi new member and alumni eventnew member and alumni event

Standard Area 2: Standard Area 2: Chapter OperationsChapter Operations Chapter communicates with Chapter communicates with

chapter alumni/ae via chapter alumni/ae via newsletters, emails, websites, or newsletters, emails, websites, or other useful means at least once other useful means at least once each semester each semester

BEST PRACTICE: SAE alumni BEST PRACTICE: SAE alumni listservlistserv

Standard Area 3: Standard Area 3: Community Service & Community Service & PhilanthropyPhilanthropy Chapter must average a minimum of 10 Chapter must average a minimum of 10

community service hours per member community service hours per member each year to be completed by no less each year to be completed by no less than 75% of the chapter membershipthan 75% of the chapter membership

Chapter documents by listing members Chapter documents by listing members on a spreadsheet with the community on a spreadsheet with the community service hours they completed and the service hours they completed and the appropriate corresponding agencies.appropriate corresponding agencies.

BEST PRACTICE: notebook at chapter, BEST PRACTICE: notebook at chapter, box of notecards, online form, add link box of notecards, online form, add link with example spreadsheetwith example spreadsheet

Standard Area 3: Standard Area 3: Community Service & Community Service & PhilanthropyPhilanthropy Chapter plans and executes at least one Chapter plans and executes at least one

hands-on community service project each hands-on community service project each year that is completed by approximately 65% year that is completed by approximately 65% of the chapter membershipof the chapter membership

Examples include but are not limited to park Examples include but are not limited to park restoration, Salvation Army, Meals on Heals, restoration, Salvation Army, Meals on Heals, and Habitat for Humanity. Chapters are and Habitat for Humanity. Chapters are encouraged to work with the Office of Active encouraged to work with the Office of Active Citizenship and Service to develop ideas for Citizenship and Service to develop ideas for community service.community service.

BEST PRACCTICE: Delta Sigma Theta – YMCA BEST PRACCTICE: Delta Sigma Theta – YMCA Black Achievers programBlack Achievers program

Standard Area 3: Standard Area 3: Community Service & Community Service & PhilanthropyPhilanthropy Chapter participates in campus-wide Chapter participates in campus-wide

community service or philanthropic events community service or philanthropic events each year, involving approximately 65% of the each year, involving approximately 65% of the chapter membership in one or more activitieschapter membership in one or more activities

Examples include but are not limited to Dance Examples include but are not limited to Dance Marathon, Homecoming Day of Service, and Marathon, Homecoming Day of Service, and Alternative Spring Break. All chapter members Alternative Spring Break. All chapter members do not need to participate in the same activity. do not need to participate in the same activity. For example 40% of chapter participates in For example 40% of chapter participates in Dance Marathon, 20% in Homecoming Day of Dance Marathon, 20% in Homecoming Day of Service, and 5% in Alternative Spring Break.Service, and 5% in Alternative Spring Break.

Standard Area 3: Standard Area 3: Community Service & Community Service & PhilanthropyPhilanthropy Chapter plans and executes at least one Chapter plans and executes at least one

philanthropic project/event each year, philanthropic project/event each year, involving approximately 65% of the involving approximately 65% of the chapter membership raising money for a chapter membership raising money for a local or national charitylocal or national charity

Examples include athletic tournaments, Examples include athletic tournaments, benefits, bar-b-ques, etc.benefits, bar-b-ques, etc.

BEST PRACTICE: All American Block Party, BEST PRACTICE: All American Block Party, Kick Off Cook Off, Chi Omega Fashion Kick Off Cook Off, Chi Omega Fashion ShowShow

Standard Area 4: Standard Area 4: EducationEducation Chapter sponsors or attends at least two educational programs Chapter sponsors or attends at least two educational programs

related to risk management (drugs, alcohol, hazing, sexual related to risk management (drugs, alcohol, hazing, sexual assault, etc.) each year with approximately 65% of the chapter assault, etc.) each year with approximately 65% of the chapter membership present at each program. In addition, the chapter membership present at each program. In addition, the chapter must sponsor or attend educational programming in one of the must sponsor or attend educational programming in one of the following ways:following ways:

A. 2 additional programs with approximately 65% of the A. 2 additional programs with approximately 65% of the chapter membership present at each program. One program chapter membership present at each program. One program should address diversity and the other program should be on the should address diversity and the other program should be on the chapter’s choice. chapter’s choice. OROR

B. 5 additional programs with approximately 30% of the B. 5 additional programs with approximately 30% of the chapter membership present at each program. One program each chapter membership present at each program. One program each year should address diversity and additional programs should be year should address diversity and additional programs should be targeted towards specific groups within the chapter membership targeted towards specific groups within the chapter membership (i.e. class, potential career field or major specific programming) (i.e. class, potential career field or major specific programming)

Examples include attending speakers on campus, inviting speakers Examples include attending speakers on campus, inviting speakers to chapter meetings, GAMMA programs, etc. The number of to chapter meetings, GAMMA programs, etc. The number of members who attend a given program should be included, members who attend a given program should be included, attendance lists are not necessaryattendance lists are not necessary

Standard Area 4: Standard Area 4: EducationEducation Chapter initiates new members Chapter initiates new members

within 8 weeks of the beginning within 8 weeks of the beginning of the new member education of the new member education processprocess

MARCH 16MARCH 16thth Deadline for all IFC & Deadline for all IFC & Panhellenic chaptersPanhellenic chapters

Standard Area 4: Standard Area 4: EducationEducation Chapter submits new member Chapter submits new member

education programs at a date education programs at a date determined by their respective determined by their respective governing council. This includes a governing council. This includes a written outline for the new member written outline for the new member education programs of the local chapter education programs of the local chapter and national organization, a detailed and national organization, a detailed new member education calendar, and a new member education calendar, and a signed hazing statementsigned hazing statement

Standard Area 5: Standard Area 5: Intellectual Intellectual DevelopmentDevelopment Chapter GPA meets or exceeds a 3.0 Chapter GPA meets or exceeds a 3.0

GPA each semester. This will be GPA each semester. This will be graduated in for the next 3 years. graduated in for the next 3 years. Chapters will have met this standard Chapters will have met this standard by achieving a 2.7 at the March 1, by achieving a 2.7 at the March 1, 2006 trial year submission, a 2.8 for 2006 trial year submission, a 2.8 for the March 1, 2007 submission, a 2.9 the March 1, 2007 submission, a 2.9 for the March 1, 2008 submission and for the March 1, 2008 submission and a 3.0 thereafter. a 3.0 thereafter.

Each year, the semester grade point Each year, the semester grade point average of the previous Spring and average of the previous Spring and Fall semesters will be evaluated.Fall semesters will be evaluated.

Standard Area 5: Standard Area 5: Intellectual Intellectual DevelopmentDevelopment New member class GPA meets or New member class GPA meets or

exceeds a 3.0 GPA during their new exceeds a 3.0 GPA during their new member semester. This will be member semester. This will be graduated in for the next 3 years. graduated in for the next 3 years. Chapters will have met this standard by Chapters will have met this standard by achieving a 2.7 at the March 1, 2006 achieving a 2.7 at the March 1, 2006 trial year submission, a 2.8 for the trial year submission, a 2.8 for the March 1, 2007 submission, a 2.9 for the March 1, 2007 submission, a 2.9 for the March 1, 2008 submission and a 3.0 March 1, 2008 submission and a 3.0 thereafter. thereafter.

Standard Area 5: Standard Area 5: Intellectual Intellectual DevelopmentDevelopment Chapter maintains an active scholarship Chapter maintains an active scholarship

program on file with the Office of Greek program on file with the Office of Greek Life that asks members to establish Life that asks members to establish academic goals, develop time academic goals, develop time management skills, provides support for management skills, provides support for members who fall below an established members who fall below an established chapter minimum GPA and recognizes chapter minimum GPA and recognizes members for high academic achievement members for high academic achievement and for improvement. and for improvement.

Chapter submits scholarship program at Chapter submits scholarship program at the beginning of each academic year.the beginning of each academic year.

BEST PRACTICE: Lambda Chi AlphaBEST PRACTICE: Lambda Chi Alpha

Standard Area 5: Standard Area 5: Intellectual Intellectual DevelopmentDevelopment Chapter hosts/plans at least one Chapter hosts/plans at least one

event or program to build positive event or program to build positive relationships with faculty relationships with faculty members each yearmembers each year

BEST PRACTICE: Sigma Phi BEST PRACTICE: Sigma Phi Epsilon cultural conversations Epsilon cultural conversations with facultywith faculty

Standard Area 6: Standard Area 6: LeadershipLeadership Chapter president or, in Chapter president or, in

extenuating circumstance his/her extenuating circumstance his/her designee, attends the Greek designee, attends the Greek Leaders RetreatLeaders Retreat

Standard Area 6: Standard Area 6: LeadershipLeadership At least one chapter member attends At least one chapter member attends

all leadership opportunities afforded all leadership opportunities afforded by their national organization where it by their national organization where it is expected that every chapter send at is expected that every chapter send at least one member. least one member.

Examples include but are not limited Examples include but are not limited to national conventions and leadership to national conventions and leadership schools. Chapters should also schools. Chapters should also document attendance at specialized document attendance at specialized leadership opportunities such as leadership opportunities such as Leadershape, the Undergraduate Leadershape, the Undergraduate Interfraternity Institute (UIFI), etc.Interfraternity Institute (UIFI), etc.

Standard Area 6: Standard Area 6: LeadershipLeadership At least 65% of the chapter membership At least 65% of the chapter membership

is actively engaged in chapter is actively engaged in chapter operations either through serving in a operations either through serving in a leadership role or on a committeeleadership role or on a committee

A committee structure is in place that A committee structure is in place that involves all members in the operation of involves all members in the operation of the chapter in some meaningful waythe chapter in some meaningful way

BEST PRACTICE: Chi Omega Cardinal BEST PRACTICE: Chi Omega Cardinal Cabinet, Kappa Alpha, Alpha Phi AlphaCabinet, Kappa Alpha, Alpha Phi Alpha

Standard Area 7: Risk Standard Area 7: Risk Management Management Chapter is not charged with and Chapter is not charged with and

found responsible for any found responsible for any violation of local, state and violation of local, state and federal laws, Vanderbilt University federal laws, Vanderbilt University policies, or governing council and policies, or governing council and respective national organization respective national organization risk management policiesrisk management policies

Standard Area 7: Risk Standard Area 7: Risk ManagementManagement Chapter plans at least three non-Chapter plans at least three non-

alcoholic alcoholic social/brotherhood/sisterhood social/brotherhood/sisterhood events each semester during the events each semester during the academic yearacademic year

Examples include but are not limited Examples include but are not limited to bowling, restaurant outings, laser to bowling, restaurant outings, laser tag, movie nights, pizza parties, etctag, movie nights, pizza parties, etc

Standard Area 7: Risk Standard Area 7: Risk ManagementManagement Chapter has appropriate Chapter has appropriate

Insurance Form and Chapter Risk Insurance Form and Chapter Risk Management policy on file in the Management policy on file in the Office of Greek LifeOffice of Greek Life

Standard Area 8: Standard Area 8: Values IntegrationValues Integration Chapter uses ritual at all prescribed Chapter uses ritual at all prescribed

times according to the national times according to the national organizationorganization

Chapter should only document the times Chapter should only document the times it uses ritual and not anything specific it uses ritual and not anything specific about the ritual. For example, at chapter about the ritual. For example, at chapter meetings, in goal setting, in creating the meetings, in goal setting, in creating the chapter calendar (balancing social chapter calendar (balancing social activities with service, leadership and activities with service, leadership and non-alcoholic events), etc.non-alcoholic events), etc.

Standard Area 8: Standard Area 8: Values IntegrationValues Integration Chapter maintains an active chapter Chapter maintains an active chapter

standards process that holds members standards process that holds members accountable to the organization’s stated accountable to the organization’s stated mission and principlesmission and principles

Chapter should not document individual Chapter should not document individual actions but should verify that the actions but should verify that the national organization’s standards national organization’s standards process is used by the chapterprocess is used by the chapter

VU Fraternity & VU Fraternity & Sorority StandardsSorority Standards

Greek Excellence Review BoardGreek Excellence Review Board StatusStatus

– Meet 27 or moreMeet 27 or more– Meet 26 or fewer (Action Plan)Meet 26 or fewer (Action Plan)– Meet 26 or fewer for two consecutive Meet 26 or fewer for two consecutive

years (Probation)years (Probation)– Meet 26 or fewer for three consecutive Meet 26 or fewer for three consecutive

years (Potential Suspension)years (Potential Suspension)

VU Fraternity & VU Fraternity & Sorority StandardsSorority Standards

Questions? Questions?