AAPI 2014 Convention Marketing Prospectus

8/13/2019 AAPI 2014 Convention Marketing Prospectus

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Convention Marketing Opportunit ies

PRODUC HEAERRECOGNIIONSPONSORSHIPPARNERSHIP

AMERICAN ASSOCIATION OFPHYSICIANS OFINDIAN ORIGIN

Organized by

exas Indo-AmericanPhysician Society - Southwest Chapter (IPS-SW)


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AAPI National Headquarters: Phone: 630-990-2277; Fax: 630-990-2281

Convention Committee

Jayesh Shah, MDPresident, AAPI(210) 289-5946

jshahaapi@gmail .com

Vijay N. Koli , MDChair, AAPI Convention 2014Past President, AAPI(210) [email protected]

Co-ChairsRajam Ramamur thy, MD

Past Chair of BOT, AAPI(210) [email protected]

Anupama Gotimukula, MDTreasurer, Convention 2014President, TIPS (SW Chapter)(210) [email protected]

Aruna Venkatesh, MDTreasurer, TIPS (SW Chapter)(210) 639-9398

[email protected]

Hormazd Sanjana, MD

Secretary, TIPS (SW Chapter)(210) 365-2686

[email protected]

SA - IT & Adminis trationwww.aapiconvention.org/sanantonio Fax No.: (866) 410-6618

Venky Adivi

(210) [email protected]

Reddy Yeluru

(210) 875-1456

[email protected]

AAPI National Headquarters

Vijaya Kodali

Office Manager/ [email protected]

Sam Fulambarker

Marketing Director/Booth [email protected]

Dear Sponsor:

Greetings from Texas!

The American Association of Physicians of Indian Origin (AAPI) is holding its 32 nd

Annual Convention from June 25-29, 2014 in the beautiful city of San Antonio, Texas.

It is with great pleasure that we invite you as a well-wisher and supporter to this

event. Physicians attending this convention will benefit not only from cutting-edge

CME, but also the camaraderie of their alumni groups and share in our common

heritage.

The convention will be held at the Henry B. Gonzales Convention Center and Grand

Hyatt San Antonio, both located on the River Walk. Vendor satisfaction and comfort

are our top priorities. The Exhibit Hall, with its unique design and booth layout, will

be the hub for several activities. Breakfast, pavilions for Alliance focusing on healthy

living, AAPI Charitable Foundation to showcase the rural health clinics in India, sports

arena for table tennis, and a stage for lectures, demonstrations, Fashion Show and

many other interesting activities are all designed to keep attendees in the Exhibit

Hall.

In the Exhibit Hall, you will have the opportunity to hold non-CME presentations and

Product Theatres. There will be no concurrent activities, including CME programs,

to maximize attendance at your events.

The attached prospectus enumerates the composition of our group of generalists as

well as specialists working in the trenches, in medically underserved areas or in the

academic centers expanding the frontiers of science. It also lists our contributions to

American medicine, given that a physician of Indian origin sees every 7th patient in

this country. The AAPI Charitable Foundation does a phenomenal job in supporting

many clinics in rural India while members of AAPI component chapters operate

clinics to help the poor and needy in this country.

Please visit the website www.aapiconvention.org/sanantonio for more details, or call

the AAPI Office for further information.

See you in San Antonio.

Jayesh B. Shah, MD Vijay N. Koli, MDPresident, AAPI Convention Chair, 2014

Past President, AAPI


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Pacific

Mountain

NW Central

SW Central

SE Central

NE Central I

NE Central II

South

South Atlantic

Mid-Atlantic I

Mid-Atlantic II

New England

Where We AreAmerican Association o Physicians o Indian Origin (AAPI) is the largest non-prot ethnicmedical organization in the United States. It represents the interests o over 60,000 practicingphysicians and 20,000 medical students, residents, and ellows o Indian origin in the United States.It also serves as an umbrella organization or over 160 component associations situated in everystate. AAPI members have been practicing in inner city medically underserved locations, ruralcommunities around the country and urban areas. Every one in seven patients in the country isseen by an Indian physician. Indian physicians orm an impressive number in academics renownedor teaching excellence, cutting edge research and patient care.

Celebrating 32 Years of Excellence

National Reach Through Component Chapters

AAPI serves as an umbrella organization or a network o over 160 component chapters; alumni,state and regional chapter associations, and specialty organizations. Tese Associations arelocated in 12 regions across the United States, each with a Regional Director on the AAPIExecutive Committee who is responsible or communication and coordination o local eventsand activities.

Where We Were

AAPI was ounded in the midst o challenges that physicians o Indian Origin aced due tocultural barriers and bias against international medical graduates. Tose barriers createdobstacles or immigration and licensing opportunities. In 1982 a group o concerned medicalproessionals ounded the American Association o Physicians o Indian Origin with a simplegoal to work or a level playing eld or the international medical graduates.

oday, the organization is a dynamic body, spearheading legislative agendas and inuencing theadvancement o medical care in the US and globally through advocating or increasing physicianwork orce, participating in national health initiatives such as obesity prevention and investingin global health education.


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Our members represent a variety

of medical specialties. Te thrust

of the 2014 Convention is to

provide a forum for Alumni and

Regional groups to come together.

General Makeup o AAPIs Constituency

Over 60,000 physicians of Indianorigin caring for 50,000,000

people in every speciality, all

across the United States

Specialty Breakdown o AAPIs Constituency

Surgical Speciality

6%

Primary Care

61%

Medical Specialit33%

AAPI Membership

*Total Based on 52,000 physicians

* Includes the following specialties: Emergency Medicine, Forensic Medicine,Geriatrics, Nephrology, Nuclear Medicine, Ophthalmology, Rheumatology

4

Pediatrics

Psychiatry

Anesthesiology / Pain Management

CardiologyFamily Practice

Obstetrics & Gynecology

Pathology

Gastroenterology

Neurology

Other *

Pulmonology

Physical Medicine & Rehabilitation

Radiology

Surgery

Hematology & Oncology

Urology

Otolaryngology

Allergy & Immunology

Endocrinology

Dermatology

6,620

4,707

4,052

3,423 2,240

2,064

1,837

1 ,535

1 ,595

1,107

1,032

956

881

881

831

831

403

352

277

151

05 ,000 10,000


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AAPI Continuing Medical Education & Research

Te 2014 AAPI Convention will offer 10-12 hours o CMEactivity. In a paradigm shif, the convention will explorea Symposium and/or Workshop ormat that will ocus on

current issues in clinical management o chronic diseaseconditions to include evidence-based guidelines, latesttherapies, and hot topics. We will also include 1-2 sessionsthat will count or Ethics CME that can ulll mandatorymedical licensure renewal requirements in most states.

Additionally, the CME Committee is exploring the possibil-ity o offering Dental continuing education. We will seekspeakers rom a pool o world-renowned thought leadersin their respective elds. Subject to easibility and avail-

ability o speakers, we have shortlisted the ollowing topics

CME Topics

1. Pain Management Workshop (Dr Somayaji Ramamurthy)2. Diabetes Update a. Pathophysiology and Management of Diabetes (Dr.

Ralph DeFronzo)

b. Insulin Pump and CGMS (Dr. Satish Garg)

3. Wound Care (Dr. Jayesh Shah)4. Lipids Update(Dr. Charles Reasner)5. Nephrology Update(Dr. Kasinath)

6. Cardiology Update(Anti-Coagulation) (Dr. RobertChilton)

7. Osteoporosis Update (Dr. P Natarajan)

8. Psychiatry Update Dr. Malathi Koli (Dr. Vivek Singh)9. Genetic Condom in HIV(Dr. Sunil Ahuja)10. Low T (Dr. Dandona)11. Pulmonary Update (Dr. Kalpalatha Guntupalli)

12. Maternal-Child Health

a. Workshop on Post-Discharge Care of PrematureInfant (Dr. RajamRamamurthy)

b. Obstetrical considerations in the prevention of

prematurity13. Childhood Obesity Awareness(Anita Swamy, MD)14. Dental CME Independent, concurrent session

Oral presentation abstracts or AAPI San Antnio Convention 2014: the AAPI Annual Meing Program Planning Committee, in conjun

tion with the Academic Affairs Committee, hidentied the topics below as areas o ocu

I you are interested in presenting on one o thetopics, urther inormation will be available on oconvention website www.aapiconvention.org/saantonio and the AAPI website www.aapiusa.o

Along with oral presentation abstracts and poers, the committee is also accepting model prgrams and policies abstracts or review. Don't m

your chance to present at this premier coneren

Research opics

1. Abstract presentation by Medical Students, Resi-dents, and Fellows.

2. Caring for the chronically comorbid Patient withComplex Needs in LC, hospital and outpatient seting

3. Clinical Updates (Cardiology, Pulmonary, WoundCare, Oncology, Hematology, Critical care, Nephroogy ransplant medicine, Ophthalmology, SurgeryEndocrinology, Pain Management, Sleep MedicineEN, Neurology, Pediatrics and Neonatology)

4. Collaboration with Non-Physician Practitioners5. Business of Medicine6. Determining Medical Necessity for Terapy Hos-

pice - Controversies and Updates7. Health Information echnology (HI)8. Nutrition9. Quality Assessment and Performance Improvemen

(QAPI)10. Risk Management11. Use of Social Media in Medicine12. Medicare and governmental regulations in medicin13. ransitions of Care (Models of ransitional Care,

Improving Emergency Department - Hospital ranfers)


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Diamond ($300,000) Corporate Signage at Registration Counter

Exclusive Breakfast with AAPI leadership

Corporate Signage at the Exhibit Hall, Banquet Registration

10 full A-Z Packages

Up to 600 sq. ft. of premium booth space

2 Pages in Convention Souvenir Book

Keynote address (7 minutes) at Saturday banquet (Our main gala event)

2 minutes video clip company message during main gala event

One ad slide to be used throughout convention

One Industry-Sponsored Symposium (non-CME)

Platinum ($200,000) Corporate Signage at Registration Counter


6 full A-Z Packages

Up to 400 sq. ft. of premium booth space 2 Pages in Convention Souvenir Book

Keynote address (5 minutes) at Friday evening banquet

2 minutes video clip company message during Friday evening gala event



Gold($100,000) Corporate Signage at Registration Counter


4 full A-Z Packages


1 Page in Convention Souvenir Book Keynote address (3 minutes) at Friday lunch

2 minutes video clip company message during Friday lunch



Silver ($50,000) Corporate Signage at Registration Counter


2 full A-Z Packages


1 Page in Convention Souvenir Book

Thurs, Fri or Sat. Breakfast symposium

2 minutes video clip company message during Thurs, Fri or Sat. Breakfast


Ruby ($25,000) 100 sq. ft. exhibitor booth space at the AAPI Exhibit hall

1/2 Page Ad in the AAPI Convention Souvenir

Recognition on website including logo

Guaranteed speaking opportunity if desired at the TIPSSW Gala

Reserved table for 10 guests at the TIPSSW Gala Dinner Banquet

Admission for 4 VIPs at the Sat. Mega event with Bollywood entertainment from India.

10 complimentary passes to visit Exhibit Hall

Name in official show displays/program

ake advantage of theSponsorship Packages

and get exposure to thehighly-coveted demograph

of AAPI's membershipat the Convention inSan Antonio, exas.

Corporate Marketing & Sponsorship Opportunities

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Breakfast Sponsorship $50,000Saturday & SundaySponsor breakast on Saturday and Sunday to increase your exposuto the convention attendees. Company recognition will be announcby the MC as well. Te sponsor will also be recognized in all meetinpublications and have the opportunity to address the audience at th

breakast or 5 minutes.

Lunch Sponsorship $75,000 Friday & SaturdaySponsor lunches on Saturday and Sunday to maximize exposuto a large audience o medical proessionals. Company recognitiowill be announced by the MC. Te sponsor will also be recognizein all meeting publications and have the opportunity to address th

audience at the lunch or 5 minutes.

BanquetSponsorship $100,000 Friday & SaturdayYour company will be recognized at an elegant dinner with musand entertainment. Te sponsor will be recognized in all meetin

publications and have the opportunity to address the audience at thbeginning o the banquet or 5 minutes.

Convention ote Bag $50,000AAPI Convention tote bags imprinted with your company's logo w

be used by attendees to carry meeting materials and utilized lonafer the event in venues where other healthcare providers will notithem. Sponsor is responsible or production costs. ote bags will bprovided by AAPI.

Pocket Guide $20,000Your company will enjoy exclusive sponsorship or maximuexposure in the offi cial Convention Program Guide. Your companymessage will be seen every time the attendees reer to it; includcover recognition and advertising pages.

Childhood Obesity Awareness Walkathon Pricing upon requestFor the rst time AAPI will do a high prole walkathon with celebriparticipation. Sponsor will have the very best exposure as the wawill be continuously advertised in all media at the convention.

Sponsors will get able o 10 at IPS gala 2 tickets or Saturday dinner

Electronic signage

Global Health Education & Physician Migration(Non CME Symposium) $25,000Tis symposium will be attended by high prole leaders rom medicorganizations, Universities, other ethnic medical organizationSponsors have the opportunity or Keynote address at the symposium Premium booth o 100 sq. f One page ad in AAPI souvenir 2 ull A-Z packages Electronic signage

Product Teater $50,000 - 60 minute SlotAAPI will provide prime-time opportunity to address maximumattendance sessions to promote your products.

Presidents Reception $50,000Te ormal installation o the President o AAPI serves to honorthe history o the Association. Te sponsor o this event sharesin the celebration o a grand tradition and a proud heritage at thePresidential Reception.

Keynote Address Turs. $50,000 Fri . $100,000 Sat. $150,000Tis is a special opportunity or your representative to address themembers during the gala events. Contact Convention Chairman Dr.

Vijay N. Koli or more details and available time slots

Womens Forum $60,000Sponsor one o the most-attended events at the AAPI Convention.Te womens Forum highlights the accomplishments o remarkable

women in medicine and other elds. You may have the opportunityto introduce the speaker.

In-Hotel and Convention V $30,000Te Grand Hyatt and convention center television program offersexhibitors and supporters an opportunity to reach the AAPI attendeesthrough exhibitor video advertisement segments broadcasted toAAPI attendees hotel rooms and to kiosks within these acilities.

Cyber Cafe $15,000Attendees will circulate through the cyber ca area requentlyto check e-mail and browse the Web. Sponsors will have signageacknowledging support on the welcome screen monitor and have anuploaded link to their product or corporate inormation.

Badge Holder, Lanyards $10,000A badge holder is an item worn and used throughout the convention.Customize it with your inormation and logo to be seen the entiretime. Sponsor is responsible or production costs.

Coffee Breaks $7,500 (Tree Slots Available)Sponsor a rereshment break, and you can place your productliterature on tables in the rereshment area and its the only way

to distribute this inormation outside o your booth. High impactsignage will be provided at the Exhibit Hall entrance and in therereshment area. Rereshments will be provided by AAPI.

Individual & Custom Event Sponsorship Price available upon requestContact Convention Chairman Vijay N. Koli, MD to customize yoursponsorship level to meet your company's marketing plan.

Hotel Keys $25,000Imprint your logo, event inormation, and booth number on ourconvention hotel keys. Tis will be seen each time attendees entertheir rooms.

Corporate Marketing & Sponsorship Opportunities


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Souvenir Book Advertising Rate (Color Ads)

Back Cover $25,000

Inside Back Cover $20,000

Inside Front Cover $15,000

Gold Page (special callout) $7,500

Silver Page (special callout) $5,000

Full Page (special callout) $3,000

Half Page $1,500

Ensure that your product or service is repeatedly seen by the conferenceattendees by placing an advertisement in the convention souvenir.

Te AAPI Convention Souvenir is a collectible book distributed to all attendees.

It showcases the sponsors, interesting articles, meeting schedules, social events,

leadership messages, photographs, exhibitor locations, oor plans, and much more.

AAPI offers customized and exclusive sponsorship packages to meet your

needs. Tese can include keynote speaker opportunities (non-CME), awards

and recognition at breakast, lunch and dinner, roundtable meetings with

AAPI leadership, premium exhibit booth selection, etc. We also offer corporate

identity packages that utilize our registration area, Internet kiosks, plasma

display panels, souvenir book, and audiovisual screens during CME hours and

events to display your company name. Contact us at [email protected] or

at the AAPI Headquarters at 630-990-2277.

32ndAAPI Annual Convention Souvenir Book

8


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Product Teater

Why Exhibit?Many o the physicians who will attend this convention have excelled indifferent specialties and subspecialties and occupy high positions as acultymembers o medical schools, heads o departments, and executives ohospital staff. Te AAPI Convention is your opportunity to meet directlywith these physicians who are leaders in their elds and play an integralpart in the decision-making process regarding new products and services.

In addition to consumers o medical and pharmaceutical products, devices andequipment, practice-related services, nancial services, offi ce supplies, etc., youwill also meet senior members o management who inuence the purchase osuch services or hospitals, medical schools, and health care acilities. Te AAPI

Convention is where you can reach your target audience o several thousand underone roo. Sign up now and make the convention part o your marketing plans.

If you have any questions or need further information on the online booth

registration, please contact: Sam at the AAPI Headquarters:

[email protected] 1-630-990-2277

2014 Annual Convention & Exhibition

Exclusively for Exhibitors Exhibitor listing on the offi cial AAPI

Convention Website and Program Guide

wo complimentary exhibition attendee paper booth

wo tickets for the Turs eve Gala Lunch for two persons for 3 days 24-hour security in exhibition area Exclusive Exhibitor Lounge access with

complimentary refreshments One complimentary parking for 3 days Visit the exhibitor tab for the complete list

exhibitor amenities

Product Teater

Stage

Exhibitor Lounge

Breakfast Area


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Exhibit Hoursth th

th

Move Inrd th

Move Outth

Application Procedures & Space Assignment

Applications will not be processed nor space assigned without receipt of payment

in full. You are expected to be ready on Wednesday, June 23rd

at 6:00 PM to movein and set up your booth. If you are not present in the exhibit hall during move-intime, you may forfeit your exhibit space, and no refunds will be made. If you are notavailable during the move-out time, the official decorator wi ll hold your materials,and you must then contact that person. If you have any questions regarding online

ApplicationforBooth Rental

wil l beassigned on a first-come, first-served basis. The determining factors will bepostal date and/or fax date of receipt . The exhibit hall wil l be divided into di fferent

sections according to the type of exhibit. Companies with similar products or serviceswill be located in the appropriate section.

AAPI reserves the right to make adjustments and modify exhibi t space, if necessary.

Booth Inspection

Booths are to be ful ly set up and staffed for inspection on Thursday, June 24th at10:00 AM at which time the Fire Marshal and AAPI wi ll walk the exhibit floor. If theexhibitor fails to abide by these guidelines, they will forfeit their exhibit booth andthey wil l not be refunded their money.

Exhibit Rental PackagesRental packages range from $5,000 on upwards, depending on booth size and location.Premium booths are also available. Please contact Sam at AAPI at 630-990-2277

2010 Annual Meeting & Exhibition

10

Saturday, J une 25 8:00 AM5:00 PM

Sunday, J une 26 6:00AM1:00 PM

To select booth space at the AAPI Convention, please visit www.aapiconvention.com.

Orders for space are to be made on the www.aapiconvention.com Web site. Booth space

or visit www.aapiconvention.com to view the booth map.

booth selection, please contact [email protected],630-990-2277.

Thursday, J une 23 12:00 PM5:00 PM Friday, J une 24 8:00AM5:00 PM

Wednesday, J une 22 6:00 PM10:00 PM Thursday, J une 23 6:00 AM10:00 AM

Exhibit Booth Selection Available Exclusively Online

Select Exhibit Booths OnlineReservations or exhibit space are to be made exclusively on the AAPI Convention website (www.aapiconvention.org). Each

company will select their booths space online where they are available on a rst-come, rst-served basis. AAPI reserves the right

to make adjustments and modiy exhibit space, i necessary.

Booth RentalYou can reserve a booth by payment in full by January 31, 2014 and receive 20% discount. You may also reserve a booth by

paying a non-refundable deposit of $250.00. Booth rental ees are payable by check, money order or credit card in US unds

only. Contact the AAPI Offi ce or wire transer instructions i required. A deposit o $250.00 payment must accompany the

online application and in order reserve a space. Te booths will be allocated on rst come rst serve basis.

Payment policy:

April 30, 2014: 50% of total amount due

June 15, 2014: Full payment is due

Cancellation PolicyCancellations must be made in writing to the AAPI Executive Offi ce at 600 Enterprise Drive, Suite 108, Oak Brook, Illinois

60523, or by email to [email protected]. Postmark by US Postal authorities will be the determining actor. Must be

received by 12:00 noon CS as ollows:

Received on or before:

April 30, 2014: $250.00 will be withheld and rest of the amount will be refunded

May 1- June 15, 2014: 50% of the total amount will be deducted.

June 16, 2014 and beyond: No refund

Exhibit Materials Rentals and LogisticsAll logistics and booth supplies are coordinated by the Convention Center's in house provider, Freeman Company. Please

visit the link to the exhibitor quick acts and online catalog or more inormation. Remember to place your order early to take

advantage o early bird rates and prime locations.

Booth InspectionBooths are to be ully set up and staffed or inspection at which time the Fire Marshal and AAPI Staff will

Walk through the exhibit oor. I the exhibitor ails to abide by the guidelines, they will oreit their exhibit booth and the ee will

not be reunded.

Please refer to the complete exhibitor rules and regulations under the Exhibitors ab on the AAPI Convention website.

www.aapiconvention.org/sanantonio

2014 Annual Convention & Exhibition

Exhibition Information


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Resources

www.aapiusa.org

Provides inormation regarding the current and upcoming activities and projectso AAPI. Te site includes inormation about our Medical Students/Residents/Fellows/Young Physicians, legislative activities, the AAPI Charitable Foundation,the AAPI Journal, the Annual Convention, and various AAPI programs.

AAPI Charitable Foundation -Te Flagship of the OrganizationTrough the assistance and hard work o several dedicated and distinguishedAAPI Physicians, the AAPI Charitable Foundation was established in 1992.Our Foundation was designed to provide an inrastructure support system or

needy patients in India with two main goals: rst goal was to commit their timeand resources to support the clinics or the indigent; and our second goal wasto monitor effectively the clinics progress and be accountable or the overallsuccess o the project.

AAPI-CF oversees 15 clinics in as many states, including Andhra Pradesh,Gujarat, Haryana, Himachal Pradesh, Jammu, Karnataka, Maharashtra, Punjab,Orissa, and amil Nadu. Te clinics vary in size and type with an average o20,000 patients being treated at the clinic acilities every year. In act, more thana million patients have received much needed medical care in India, thanks toon-site and outreach programs conducted by these 15 medical clinics.www.aapicharitablefoundation.org

AAPI JournalTe quarterly AAPI Journal inorms more than 14,000 o our Patron liemembers on trends in the medical eld and the AAPIs programs and activitiesthroughout the United States and the world. Te Journal also serves as aplatorm to recognize members who have been honored in their communitiesin addition to exlcusive event coverage. In addition to being mailed to ourmembership the publication is hosted in pd ormat on our website:

www.aapiusa.org/journal/

AAPI Resources


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AAPI Executive Headquarters600 Enterprise Drive, Suite 108

Oak Brook, IL 60523

Phone: 630-990-2277

Fax: 630-990-2281

[email protected]

AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN

www.aapiconvention.org/sanantonio

32nd Annual AAPI ConventionSan Antonio, exas

Documents

AAPI 2014 Convention Marketing Prospectus