AAIS Survey Reader

8/6/2019 AAIS Survey Reader

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Academic Advising Inventory SystemOriginally developed by:

Roger B. Winston, Jr. and Janet A. SandorAdapted for MS-Excel by:David A. Freitag

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The AAIS works with student surveys using the format of the AAIS_Student_Survey.xlsm file.

Instructions: 1. All student files must be in the same sub-directory.

2. Only 9000 Student files can be processed by the AAIS.

3. Update the below path to point to the Student files.

L:\Shared Documents\Advising\AAIS Development\Student_Files\

4. Click on the below button to read the Student files and create the reports.

5. Review the report that is produced.

6. Review the Part I-IV reports for details about student answers.

7. Review the Charts to look for trends and opportunities for improvement.

instrument and restrictions on its use.

Software last updated: 2008 July 15

Please refer to the AAI User Manual on the NACADA website for important information about this assessment

Process AAIS Student Files


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Academic Advising Inventory System 07/14/2011

Part I Scales Score Range

Developmental-Prescriptive (DPA) 65.5 (14-112)

Personalizing Education (PE) 33.5 (8-64)

Academic Decision-Making (ADM) 20.8 (4-32)

Selecting Courses (SC) 11.3 (2-16)

Part II Scales Avg Score (0-5)

Personal Development and Interpersonal Relationships (PDIR) 0.2

Exploring Institutional Policies (EIP) 0.2

Registration and Class Scheduling (RCS) 0.2

Teaching Personal Skills (TPS) 0.3Academic Majors and Courses (AMC) 0.2

Part III Scales Score Scale

Student Satisfaction 3.3 (1-2-3-4)

Part IV Demographic Information

Total Number of Student Files 4

Males 1 25%

Females 3 75%

African American/Black 2 50%

Hispanic American/Latino/a 0 0%

Asian American 0 0%

Native American 0 0%White/Caucasian 2 50%

Biracial/multiracial 0 0%

Other 0 0%

Decline to respond 0 0%


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Academic Advising Inventory System Part I 07/14/2011

1 My advisor is interested in helping me lea OR My advisor tells me what I need to know abo

how to find out about courses and programs academic courses and programs.

for myself.0 0 1 1 0 0 0 2

very true ------------------------------ slightly true slightly true ------------------------------- very true

2 0 0 0 1 1 0 0

2 My advisor tells me what would be the be OR My advisor suggests important consideration

schedule for me. in planning a schedule and then gives me

responsibility for the final decision.

0 0 0 0 0 2 2 0


3 My advisor and I talk about vocational OR My advisor and I do not talk about vocational

opportunities in conjunction with advising. opportunities in conjunction with advising.

0 0 0 1 0 2 1 0


0 1 2 0 1 0 0 0

4 My advisor shows an interest in my outsid OR My advisor does not know what I do outside

of class activities and sometimes suggests of class.

activities.

0 0 0 0 1 3 0 0


0 0 3 1 0 0 0 0

5 My advisor assists me in identifying realis OR My advisor identifies realistic academic

academic goals based on what I know about goals for me based on my test scores and

myself, as well as about my test scores and gragrades.

0 0 0 1 2 0 1 0



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about other-than-academic problems. other-than-academic problems.

1 1 0 0 0 1 0 1


9 My advisor gives me tips on managing m OR My advisor does not spend time giving me

time better or on studying more effectively tips on managing my time better or on studyi

when I seem to need them. more effectively.

0 2 0 1 1 0 0 0


0 0 0 1 1 0 2 0

10 My advisor tells me what I must do in ord OR My advisor and I discuss our expectations of

be advised. advising and of each other.

0 0 1 1 2 0 0 0


11 My advisor suggests what I should major i OR My advisor suggests steps I can take to help

me decide on a major.

0 0 0 1 1 2 0 0


12 My advisor uses test scores and grades to OR My advisor and I use information, such as

him or her know what courses are most test scores, grades, interests, and abilities, t

appropriate for me to take. determine what courses are most appropriat

for me to take.

0 0 1 1 1 0 1 0



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t

s


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ing


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Academic Advising Inventory System Part II 07/14/2011

15 How frequently have you and your advisor spent time

Discussing college policies

None 1 2 3 4 5 or more

3 1 0 0 0 0


Signing registration forms


4 0 0 0 0 0

17 How frequently have you and your advisor spent timeDropping and/or adding course(s)


3 1 0 0 0 0


Discussing personal values


3 1 0 0 0 0


Discussing possible majors/academic concentrations


4 0 0 0 0 0


Discussing important social or political issues


3 0 1 0 0 0


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Discussing transfer credit and policies


4 0 0 0 0 0


Discussing advanced placement or exempting courses


4 0 0 0 0 0

26 How frequently have you and your advisor spent timeDiscussing career alternatives


3 0 1 0 0 0


Discussing probation and dismissal policies


3 1 0 0 0 0


Discussing financial aid


2 2 0 0 0 0


Identifying other campus offices that can provide assistance


4 0 0 0 0 0


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Discussing studies abroad or other special academic programs


3 1 0 0 0 0


Discussing internship or cooperative education opportunities


4 0 0 0 0 0

35 How frequently have you and your advisor spent timeTalking about or setting personal goals


4 0 0 0 0 0


Evaluating academic progress


4 0 0 0 0 0


Getting to know each other


3 1 0 0 0 0


Discussing extracurricular activities


4 0 0 0 0 0


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Discussing time management


4 0 0 0 0 0


Talking about experiences in different classes


3 1 0 0 0 0

44 How frequently have you and your advisor spent timeTalking about what you are doing besides taking classes


3 0 1 0 0 0


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Academic Advising Inventory System Part III 07/14/2011

45 I am satisfied in general with the academic advising I have received.

Strongly Disagree Disagree Agree Strongly Agree

0 1 1 2

46 I have received accurate information about courses, programs, and requirements

through academic advising.


0 0 3 1

47 Sufficient prior notice has been provided about deadlines related to institutional

policies and procedures.


0 0 2 2

48 Advising has been available when I needed it.


0 0 1 3

49 Sufficient time has been available during advising sessions.


1 1 0 2


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Academic Advising Inventory System Part IV 07/14/2011

50 What is your sex?

1 Male

3 Female

51 What is your cultural/racial background?

2 African American/Black

0 Hispanic American/Latino/a

0 Asian American or Pacific Islander

0 Native American

2 White/Caucasian0 Biracial/multiracial

0 Other

0 Decline to respond

52 What was your age at your last birthday?

0 18 or younger1 19

1 20

1 21

1 22

0 23

0 24

0 25-30

0 31 or older

53 What is your academic class standing?

1 Freshman (first year)


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54 Which of the following best describes the majority of the academic advising you

1Advised individually by assigned advisor at an advising center

1 Advised individually by any available advisor at an advising center

1 Advised individually, not through an advising center

1 Advised with a group of students

0 Advised by a peer (student) advisor

0 Advised in conjunction with a course in which I was enrolled

0 Advised in a manner other than the alternatives described above

0 No advising received

55 Approximately how much time was generally spent in each advising session?

1 less than 15 minutes

2 15-30 minutes

1 31-45 minutes

0 46-60 minutes

0 more than 1 hour

56 How many academic advising sessions have you had this academic year

in your current situation?

0 none

4 one

0 two

0 three

0 four

0 five

0 six

0 seven

have received this academic year? Select only one.


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Part I All Students

1

1.5

2

2.5

3

3.5

PE - Personalizing Education

Row 34

Row 46

Row 52Row 58

Row 75

Row 83

Row 87

Row 108

All charts on this page have

been adjusted to have alldevelopmental questions onthe right and all prescriptivequestions on the left.

1 2 3 4 5 6 7 8 9

0

0.5

1

1.5

2

2.5

3

3.5

DPA - Developmental-Prescriptive Advising

Row 34

Row 38

Row 46

Row 52

Row 58

Row 62

Row 69

Row 75

Row 83

Row 87Row 93

Row 100

Row 108

Row 112


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Part II All Students

1 5

2

2.5

3

3.5

4

4.5

S - Registration and Class Scheduli

Row 17

Row 22

Row 47

Row 52


0

0.5

1

1.5

2

2.5

3

3.54

4.5

al Development and Interpersonal

Row 27

Row 37

Row 97

Row 107

Row 112

Row 117

Row 122

Row 127

Row 132

Row 137

Row 152

Row 157

None 1 2 3 4 5 or more0

0.5

1

1.52

2.5

3

3.5

4

4.5

EIP - Exploring Institutional Policies

Row 57

Row 62

Row 72

Row 77Row 102


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Part III All Students

Strongly DisagreeDisagree Agree Strongly Agree0

0.5

1

1.5

2

2.5

0

1 1

2

d in general with the academic advisin

Strongly Disagree

Disagree

Agree

Strongly Agree0

0.5

1

1.5

2

2.5

3

3.5

0 0

3

1

tion about courses, programs, and req

Strongly DisagreeDisagree Agree Strongly Agree0

0.5

1

1.5

2

2.5

0 0

2 2

provided about deadlines related to i

Strongly DisagreeDisagree

AgreeStrongly Agree

0

0.5

1

1.5

2

2.5

3

3.5

0 0

1

3

dvising has been available when I ne

1

1.5

2

2.5

1 1

2

t time has been available during advi


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Part IV All Students

Male 1

Female 3

African Am 2

Hispanic A 0

Asian Amer 0

Native Ame 0

White/Cauc 2Biracial/mul 0

Other 0

Decline to r 0

Male Female

1

3

Surveys by Gender

Afric

anAm

erican

/Bla

ck

N

ativeAm

erican

Other

2

0 0 0

2

0 0 0

urveys by Cultural / Racial Backgroun

Surveys by Academic Class


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Adapted for MS-Excel by David A. Freitag Page 21

23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 X 0

A A A A A A A A A A A A A A A A A A A A A A D D D D D A E C B B B B B 0 0

A A A A A B A C A A A A A A B A A A A A B A D C C C D B A B A A B B B 0 0

A A A A A B A A A A B A A A A A B B A A A C B C D D B B E D C C A B C 0 0

A A A C B A A B D A A A A A A A A A A A A A C C C D A B A E D D C B C 0 0



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Adapted for MS-Excel by David A. Freitag Page 22

X + 0

0

0

0

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