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Academic Advising Inventory SystemOriginally developed by:
Roger B. Winston, Jr. and Janet A. SandorAdapted for MS-Excel by:David A. Freitag
----------------------------------------------------------
The AAIS works with student surveys using the format of the AAIS_Student_Survey.xlsm file.
Instructions: 1. All student files must be in the same sub-directory.
2. Only 9000 Student files can be processed by the AAIS.
3. Update the below path to point to the Student files.
L:\Shared Documents\Advising\AAIS Development\Student_Files\
4. Click on the below button to read the Student files and create the reports.
5. Review the report that is produced.
6. Review the Part I-IV reports for details about student answers.
7. Review the Charts to look for trends and opportunities for improvement.
instrument and restrictions on its use.
Software last updated: 2008 July 15
Please refer to the AAI User Manual on the NACADA website for important information about this assessment
Process AAIS Student Files
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Academic Advising Inventory System 07/14/2011
Part I Scales Score Range
Developmental-Prescriptive (DPA) 65.5 (14-112)
Personalizing Education (PE) 33.5 (8-64)
Academic Decision-Making (ADM) 20.8 (4-32)
Selecting Courses (SC) 11.3 (2-16)
Part II Scales Avg Score (0-5)
Personal Development and Interpersonal Relationships (PDIR) 0.2
Exploring Institutional Policies (EIP) 0.2
Registration and Class Scheduling (RCS) 0.2
Teaching Personal Skills (TPS) 0.3Academic Majors and Courses (AMC) 0.2
Part III Scales Score Scale
Student Satisfaction 3.3 (1-2-3-4)
Part IV Demographic Information
Total Number of Student Files 4
Males 1 25%
Females 3 75%
African American/Black 2 50%
Hispanic American/Latino/a 0 0%
Asian American 0 0%
Native American 0 0%White/Caucasian 2 50%
Biracial/multiracial 0 0%
Other 0 0%
Decline to respond 0 0%
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Academic Advising Inventory System Part I 07/14/2011
1 My advisor is interested in helping me lea OR My advisor tells me what I need to know abo
how to find out about courses and programs academic courses and programs.
for myself.0 0 1 1 0 0 0 2
very true ------------------------------ slightly true slightly true ------------------------------- very true
2 0 0 0 1 1 0 0
2 My advisor tells me what would be the be OR My advisor suggests important consideration
schedule for me. in planning a schedule and then gives me
responsibility for the final decision.
0 0 0 0 0 2 2 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
3 My advisor and I talk about vocational OR My advisor and I do not talk about vocational
opportunities in conjunction with advising. opportunities in conjunction with advising.
0 0 0 1 0 2 1 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
0 1 2 0 1 0 0 0
4 My advisor shows an interest in my outsid OR My advisor does not know what I do outside
of class activities and sometimes suggests of class.
activities.
0 0 0 0 1 3 0 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
0 0 3 1 0 0 0 0
5 My advisor assists me in identifying realis OR My advisor identifies realistic academic
academic goals based on what I know about goals for me based on my test scores and
myself, as well as about my test scores and gragrades.
0 0 0 1 2 0 1 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
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Academic Advising Inventory System Part I 07/14/2011
about other-than-academic problems. other-than-academic problems.
1 1 0 0 0 1 0 1
very true ------------------------------ slightly true slightly true ------------------------------- very true
9 My advisor gives me tips on managing m OR My advisor does not spend time giving me
time better or on studying more effectively tips on managing my time better or on studyi
when I seem to need them. more effectively.
0 2 0 1 1 0 0 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
0 0 0 1 1 0 2 0
10 My advisor tells me what I must do in ord OR My advisor and I discuss our expectations of
be advised. advising and of each other.
0 0 1 1 2 0 0 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
11 My advisor suggests what I should major i OR My advisor suggests steps I can take to help
me decide on a major.
0 0 0 1 1 2 0 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
12 My advisor uses test scores and grades to OR My advisor and I use information, such as
him or her know what courses are most test scores, grades, interests, and abilities, t
appropriate for me to take. determine what courses are most appropriat
for me to take.
0 0 1 1 1 0 1 0
very true ------------------------------ slightly true slightly true ------------------------------- very true
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Academic Advising Inventory System Part I 07/14/2011
t
s
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Academic Advising Inventory System Part I 07/14/2011
ing
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Academic Advising Inventory System Part II 07/14/2011
15 How frequently have you and your advisor spent time
Discussing college policies
None 1 2 3 4 5 or more
3 1 0 0 0 0
16 How frequently have you and your advisor spent time
Signing registration forms
None 1 2 3 4 5 or more
4 0 0 0 0 0
17 How frequently have you and your advisor spent timeDropping and/or adding course(s)
None 1 2 3 4 5 or more
3 1 0 0 0 0
18 How frequently have you and your advisor spent time
Discussing personal values
None 1 2 3 4 5 or more
3 1 0 0 0 0
19 How frequently have you and your advisor spent time
Discussing possible majors/academic concentrations
None 1 2 3 4 5 or more
4 0 0 0 0 0
20 How frequently have you and your advisor spent time
Discussing important social or political issues
None 1 2 3 4 5 or more
3 0 1 0 0 0
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Academic Advising Inventory System Part II 07/14/2011
24 How frequently have you and your advisor spent time
Discussing transfer credit and policies
None 1 2 3 4 5 or more
4 0 0 0 0 0
25 How frequently have you and your advisor spent time
Discussing advanced placement or exempting courses
None 1 2 3 4 5 or more
4 0 0 0 0 0
26 How frequently have you and your advisor spent timeDiscussing career alternatives
None 1 2 3 4 5 or more
3 0 1 0 0 0
27 How frequently have you and your advisor spent time
Discussing probation and dismissal policies
None 1 2 3 4 5 or more
3 1 0 0 0 0
28 How frequently have you and your advisor spent time
Discussing financial aid
None 1 2 3 4 5 or more
2 2 0 0 0 0
29 How frequently have you and your advisor spent time
Identifying other campus offices that can provide assistance
None 1 2 3 4 5 or more
4 0 0 0 0 0
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Academic Advising Inventory System Part II 07/14/2011
33 How frequently have you and your advisor spent time
Discussing studies abroad or other special academic programs
None 1 2 3 4 5 or more
3 1 0 0 0 0
34 How frequently have you and your advisor spent time
Discussing internship or cooperative education opportunities
None 1 2 3 4 5 or more
4 0 0 0 0 0
35 How frequently have you and your advisor spent timeTalking about or setting personal goals
None 1 2 3 4 5 or more
4 0 0 0 0 0
36 How frequently have you and your advisor spent time
Evaluating academic progress
None 1 2 3 4 5 or more
4 0 0 0 0 0
37 How frequently have you and your advisor spent time
Getting to know each other
None 1 2 3 4 5 or more
3 1 0 0 0 0
38 How frequently have you and your advisor spent time
Discussing extracurricular activities
None 1 2 3 4 5 or more
4 0 0 0 0 0
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Academic Advising Inventory System Part II 07/14/2011
42 How frequently have you and your advisor spent time
Discussing time management
None 1 2 3 4 5 or more
4 0 0 0 0 0
43 How frequently have you and your advisor spent time
Talking about experiences in different classes
None 1 2 3 4 5 or more
3 1 0 0 0 0
44 How frequently have you and your advisor spent timeTalking about what you are doing besides taking classes
None 1 2 3 4 5 or more
3 0 1 0 0 0
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Academic Advising Inventory System Part III 07/14/2011
45 I am satisfied in general with the academic advising I have received.
Strongly Disagree Disagree Agree Strongly Agree
0 1 1 2
46 I have received accurate information about courses, programs, and requirements
through academic advising.
Strongly Disagree Disagree Agree Strongly Agree
0 0 3 1
47 Sufficient prior notice has been provided about deadlines related to institutional
policies and procedures.
Strongly Disagree Disagree Agree Strongly Agree
0 0 2 2
48 Advising has been available when I needed it.
Strongly Disagree Disagree Agree Strongly Agree
0 0 1 3
49 Sufficient time has been available during advising sessions.
Strongly Disagree Disagree Agree Strongly Agree
1 1 0 2
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Academic Advising Inventory System Part IV 07/14/2011
50 What is your sex?
1 Male
3 Female
51 What is your cultural/racial background?
2 African American/Black
0 Hispanic American/Latino/a
0 Asian American or Pacific Islander
0 Native American
2 White/Caucasian0 Biracial/multiracial
0 Other
0 Decline to respond
52 What was your age at your last birthday?
0 18 or younger1 19
1 20
1 21
1 22
0 23
0 24
0 25-30
0 31 or older
53 What is your academic class standing?
1 Freshman (first year)
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Academic Advising Inventory System Part IV 07/14/2011
54 Which of the following best describes the majority of the academic advising you
1Advised individually by assigned advisor at an advising center
1 Advised individually by any available advisor at an advising center
1 Advised individually, not through an advising center
1 Advised with a group of students
0 Advised by a peer (student) advisor
0 Advised in conjunction with a course in which I was enrolled
0 Advised in a manner other than the alternatives described above
0 No advising received
55 Approximately how much time was generally spent in each advising session?
1 less than 15 minutes
2 15-30 minutes
1 31-45 minutes
0 46-60 minutes
0 more than 1 hour
56 How many academic advising sessions have you had this academic year
in your current situation?
0 none
4 one
0 two
0 three
0 four
0 five
0 six
0 seven
have received this academic year? Select only one.
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Academic Advising Inventory System Part IV 07/14/2011
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Part I All Students
1
1.5
2
2.5
3
3.5
PE - Personalizing Education
Row 34
Row 46
Row 52Row 58
Row 75
Row 83
Row 87
Row 108
All charts on this page have
been adjusted to have alldevelopmental questions onthe right and all prescriptivequestions on the left.
1 2 3 4 5 6 7 8 9
0
0.5
1
1.5
2
2.5
3
3.5
DPA - Developmental-Prescriptive Advising
Row 34
Row 38
Row 46
Row 52
Row 58
Row 62
Row 69
Row 75
Row 83
Row 87Row 93
Row 100
Row 108
Row 112
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Academic Advising Inventory System 07/14/2011
Part II All Students
1 5
2
2.5
3
3.5
4
4.5
S - Registration and Class Scheduli
Row 17
Row 22
Row 47
Row 52
None 1 2 3 4 5 or more
0
0.5
1
1.5
2
2.5
3
3.54
4.5
al Development and Interpersonal
Row 27
Row 37
Row 97
Row 107
Row 112
Row 117
Row 122
Row 127
Row 132
Row 137
Row 152
Row 157
None 1 2 3 4 5 or more0
0.5
1
1.52
2.5
3
3.5
4
4.5
EIP - Exploring Institutional Policies
Row 57
Row 62
Row 72
Row 77Row 102
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Part III All Students
Strongly DisagreeDisagree Agree Strongly Agree0
0.5
1
1.5
2
2.5
0
1 1
2
d in general with the academic advisin
Strongly Disagree
Disagree
Agree
Strongly Agree0
0.5
1
1.5
2
2.5
3
3.5
0 0
3
1
tion about courses, programs, and req
Strongly DisagreeDisagree Agree Strongly Agree0
0.5
1
1.5
2
2.5
0 0
2 2
provided about deadlines related to i
Strongly DisagreeDisagree
AgreeStrongly Agree
0
0.5
1
1.5
2
2.5
3
3.5
0 0
1
3
dvising has been available when I ne
1
1.5
2
2.5
1 1
2
t time has been available during advi
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Academic Advising Inventory System 07/14/2011
Part IV All Students
Male 1
Female 3
African Am 2
Hispanic A 0
Asian Amer 0
Native Ame 0
White/Cauc 2Biracial/mul 0
Other 0
Decline to r 0
Male Female
1
3
Surveys by Gender
Afric
anAm
erican
/Bla
ck
N
ativeAm
erican
Other
2
0 0 0
2
0 0 0
urveys by Cultural / Racial Backgroun
Surveys by Academic Class
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Adapted for MS-Excel by David A. Freitag Page 21
23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 X 0
A A A A A A A A A A A A A A A A A A A A A A D D D D D A E C B B B B B 0 0
A A A A A B A C A A A A A A B A A A A A B A D C C C D B A B A A B B B 0 0
A A A A A B A A A A B A A A A A B B A A A C B C D D B B E D C C A B C 0 0
A A A C B A A B D A A A A A A A A A A A A A C C C D A B A E D D C B C 0 0
Academic Advising Inventory System 07/14/2011
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g y y
Adapted for MS-Excel by David A. Freitag Page 22
X + 0
0
0
0
0