OffboardingHandle Employee Transitions Quickly, Easily, Consistently

A S I L K R O A D

Brief

Offboarding | SilkRoad.com

Bad employee separations can result in lost productivity,

intellectual and physical property loss, and additional

processing costs. Plus, poor offboarding often leads to

poor ratings on Glassdoor and other crowd-sourced

reviews about employers.

Like the new hire onboarding experience, the offboarding

process offers an opportunity to demonstrate the key

attributes of your employment culture and brand. As

the market becomes more competitive, every aspect

of employee engagement needs to reflect the best

of your organization. This becomes a strong part of

the end-toend employee engagement from new hire

to departure. Ensuring that the offboarding process

goes smoothly, quickly and without confusion makes

the departing employee feel professional and that the

process was as efficient as possible.

O F F B O A R D I N G D E PA R T I N G E M P L O Y E E S R E S P O N S I B LY A N D E F F E C T I V E LY C A N M A K E A L L T H E D I F F E R E N C E .

M A N A G I N G T H E P R O C E S S W I T H A N A U T O M AT E D C H E C K L I S T T H AT S A V E S Y O U T I M E A N D M A N U A L P R O C E S S I N G .

A 3 Ways to Manage the Offboarding Process

What can you do to ensure a positive offboarding process

in your organization? Below are a few simple steps to get

you started:

1 . S U P P O R T Y O U R E M P L O Y E E S

In any separation, it’s critical to the morale of the

departing employee, as well as the entire workforce, that

the process is fair and careful. Direct communication with

the departing employee works. A thank you message along

with information on benefits or retirement funding will

mitigate stress and help maintain amicable relationships.

2 . R E TA I N C R U C I A L K N O W L E D G E A N D C O S T S

Poor offboarding can lead to the loss of invaluable key

company knowledge, supplies or equipment. An example

of such loss is the failure to revoke access to internal and

external systems, or mistakenly continued benefits after

separation, the consequences of which can be devastating.

Like onboarding, a process guided by automation and

activity checklists ensures that nothing is forgotten.

3 . P R O T E C T Y O U R S E L F

A consistent, documented and organized offboarding

process reduces the risk of lawsuits and loss of private

company information. Paperless workflows reduce

costs by offboarding employees quickly and reducing

administration errors or last minute forgotten tasks.

Offboarding | SilkRoad.com

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A Offboard - Onboard and More

Whatever the employee transition, whether it’s resignation, termination, transfer,

promotions, mergers, medical leave, or relocation, SilkRoad provides easy-to-

use tools for efficient management of the important and timesensitive tasks and

processes associated with offboarding employees.

S I L K R O A D O F F E R S :

• Customized portal to provide information, ongoing tasks and activities to departing em-

ployees. This portal can be accessed even after their last day, without the need to access

other company systems. Providing rich, personalized content via a secure portal can be

a means of showing your employees that you’ve valued their employment and desire to

make their separation as easy and comfortable as possible.

• Simple process for activating a new onboarding process for re-hires (interns, contractors,

seasonal workers, etc.)

• Electronic forms capabilities

• Interactive dashboard that gives HR professionals company-wide visibility into the status

of tasks done on behalf of the departing employee

• Revocation of system access

• Return of company assets (cell phone, laptop, car, etc.)

• All paperwork involved

• Termination of benefits

• Cancellation of employee credit cards

• Triggering of succession plan to fill vacated positions