A: Pre-requisites 1. System administration >Setup>System ... · Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany A: Pre-requisites 1. System administration

Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany

A: Pre-requisites 1. System administration >Setup>System parameters

Select section ‚File store‘

Enter a ‚Directory‘ where files should be stored

2. Organization administration>Setup>Organization>Legal entities

Select CEE

FastTab Addresses

Add Country>region: DEU

Primary: YES

FastTab Foreign trade and logistics

Go to section ‚Intrastat‘

Enter VAT exempt number export>import: DE4711 (caution this number is the VAT ID

number in Germany provided by ‚Bundeszentralamt für Steuern (BZSt)‘and not the

tax registration number provided from the tax authorities to report sales tax

payments). Tax registration will be added in FastTab Tax registration.


3. Organization administration>Setup>Foreign trade>Foreign trade parameters

Go to section ‚EU sales list‘

- Report cash discount: Yes

- Report layout: Select how amounts should be displayed in EU sales list:

By row or By columns

- Click button ‚Load XSLT files‘

- Go to field XSLT ID

- Select the file for EU sales list reporting:

EUSalesListReportinXML_DE

or

EUSalesListReportingASCII_DE


Go to section ‚Country/region properties‘

Enter the country/region of our legal entity

Country>region: DEU

Intrastat code: DE

Country/region type: Domestic

Enter all necessary Country/regions the legal entity will trade with

- Within the country/region type field, select if the country is

EU

Third country/region

EFTA

Domestic

Go to section ‚Number sequences‘

Set up Number sequences for:

- EU sales list

- EU sales list ID


B: Relevant sales tax setup For EU sales tax three different cases have to reported. General cases are:

Intra-community sales of goods

Intra-community sales of services

Triangular trades

For each topic a separate sales tax code has to be created. This is necessary because each sales tax

code has a different reporting code for the Sales tax payment reporting.

Furthermore, different Item sales tax group are needed.

4. General ledger>Setup>Sales tax> Sales tax codes

Create 3 new sales tax codes

First

- Sales tax code: EUS- Intra-community sales of goods

- Settlement period: Mon

- Ledger posting group: EUS

- Go to FastTab Report setup

- Tax-free sales: 41


- Click button ‚Values‘

Value: 0,000000

Second:

- Sales tax code: EU Serv







Value: 0,000000EU

Third:

- Sales tax code: EU Tri







Value: 0,000000

5. General ledger>Setup>Sales tax>Sales tax group

Create a new Sales tax group:

- Sales tax group: AR-EU

- Description: Accounts receivable EU

FastTab General:

- Reverse sales tax on cash discount: Yes

FastTab Setup:

- Add Sales tax codes:

EUS


EU Serv

EU Tri

- For all sales tax codes mark ‚Exempt‘

- For all sales tax codes create an exempt code. This code will be printed on

invoices to explain why this transaction is tax free.

6. General ledger>Setup>Sales tax>Item sales tax group

Create two new Item sales tax groups

First:

- Item sales tax group: EUS

- Description: EU Sales

- Reporting type: Item

FastTab Setup:

- Add Sales tax code: EUS

Second:

- Item sales tax group: EU Serv

- Description: EU Services

- Reporting type: Service

FastTab Setup:

- Add Sales tax code: EU Serv


Third:

- Item sales tax group: EU Tri

- Description: EU Triangular

- Reporting type: Item

FastTab Setup:

- Add Sales tax code: EU Tri

C: Setup Customer accounts 7. Accounts receivable>Common>Customers>All Customers

Create 3 new Customers

Customer 1:

Customer account: 1001

Record type: Organization

Name: EU Sales NL

Customer group: 10

Currency: EUR

Sales tax group: AR-EU

Tax exempt number: NL123456

Country>region: NLD


Click Save and close

Customer 2:



Name: EU Services IT

Customer group: 10

Currency: EUR


Tax exempt number: IT5678

Country>region: ITA

Save and close

Customer 3:



Name: EU Triangulation BE

Customer group: 10

Currency: EUR



Tax exempt number: BE5678

Country>region: BEL

Save and close

D: Posting invoices 8. Accounts receivable>Common>Free text invoices>All free text invoices

Create a free text invoice for each previous created customer

Free text invoice 1:

Customer account 1001

Date: today

- Invoice lines

Main account: 4020


Item sales tax group: EUS

Unit price: 1.000,00


- Click button ‚Header view‘

Check List code: EU trade

(If the setup for EU sales list is correct, List code: EU trade will be filled

automatically)

Post




- Invoice lines

Main account: 4020


Item sales tax group: EU Serv



Check List code: EU trade

Post




- Invoice lines

Main account: 4020


Item sales tax group: EU Tri



Change List code: Triangular>EU trade

(In cases of Triangular trades the List code needs to be changed manually. It is

not possible to get it filled automatically)


Post

E: EU sales list reporting 9. Organization administration>Periodic>Foreign trade>EU sales list

In the EU sales list form click button "Transfer“

Select „Reporting type (sales)

Item

Service


Click Transfer

Results:

a) If the setup is correct transactions with ‚Reporting type: Item‘ are transferred to

column ‚Items values‘. Transactions with ‚Reporting type: Services‘ are

transferred to column ‚Services values‘

b) If invoices are manually set up with List code: Triangular>EU trade this code will

be also displayed in column ‚List code‘. All other invoices where the List code is

added automatically the List code will be displayed as ‚EU trade‘

Go to button ‚Reporting‘

EU Reporting form:

Fill all necessary data

- Reporting period: Monthly

- From date: 9>1>2014

- To date: will be added automatically (9>30>2014)

- Generate file: Yes

- File name: Select a folder where the file should be stored

- EU list registration ID: 1234 (This number is necessary for Germany and will be

provided by the authorities)


OK

Summary report will be generated:

XML- File:


F: Technet documentation

Generate the EU sales list

http://technet.microsoft.com/en-us/library/gg213385.aspx

EU sales list (form)

http://technet.microsoft.com/en-us/library/aa596355.aspx

(DEU) Generate EU sales list

http://technet.microsoft.com/en-us/library/dn304980.aspx

http://technet.microsoft.com/en-us/library/gg213385.aspx

http://technet.microsoft.com/en-us/library/aa596355.aspx

http://technet.microsoft.com/en-us/library/dn304980.aspx

Documents

A: Pre-requisites 1. System administration >Setup>System ... · Setup EU sales list in Dynamics AX 2012 R2 in Contoso demodata CEE- Germany A: Pre-requisites 1. System administration