A 2013 ADEA House of Delegates Manual...2013 ADEA House of Delegates Manual • Members of the 2013 ADEA House of Delegates • Introduction to the ADEA Governing Process • Resolutions

2013 ADEA House of Delegates

Manual• Members of the 2013 ADEA House of Delegates• Introduction to the ADEA Governing Process• Resolutions for Consideration by the 2013 ADEA House of Delegates • Proposed Revised Bylaws of the American Dental Education Association• ADEA Bylaws (in place until March 19, 2013)

AMERICANDENTALEDUCATIONASSOCIATION

The Voice ofDental Education

2013 ADEA House of Delegates Manual

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2013 ADEA House of Delegates Manual 3

Table of Contents

Schedule of the 2013 ADEA House of Delegates ............................................................ 5 Members of the 2013 ADEA House of Delegates ............................................................ 6

ADEA Board of Directors ............................................................................................ 6 ADEA Council of Allied Dental Program Directors ...................................................... 6 ADEA Council of Deans .............................................................................................. 7 ADEA Council of Faculties .......................................................................................... 8 ADEA Council of Sections ........................................................................................ 10 ADEA Council of Hospitals and Advanced Education Programs ............................... 13 ADEA Council of Students, Residents, and Fellows ................................................. 13 ADEA Corporate Council .......................................................................................... 14

Introduction to the ADEA Governing Process ................................................................ 15 Introduction ............................................................................................................... 15 How ADEA is Organized ........................................................................................... 15 How Resolutions are Introduced and What Happens to Them .................................. 18 How ADEA Reference Committees Function ............................................................ 21 Conclusion ................................................................................................................ 21

ADEA Reference Committees ....................................................................................... 22 ADEA Reference Committee on Association Policy .................................................. 22 ADEA Reference Committee on Association Administrative Affairs .......................... 22 ADEA Reference Committee Hearing Times and Locations ..................................... 22

Resolutions to be Considered by the ADEA House of Delegates .................................. 23 Order of Business of the ADEA House of Delegates ..................................................... 24 Procedures for the Conduct of Business in the ADEA House of Delegates ................... 25 Voting for the ADEA Chair-elect of the Board ................................................................ 31 Nominee for Chair-elect of the Board ............................................................................ 32 Report of the ADEA Board of Directors on Resolutions for Consideration by the 2013

ADEA House of Delegates ..................................................................................... 33 Actions at the Opening Session of the ADEA House of Delegates ................................ 34 Actions at the Closing Session of the ADEA House of Delegates .................................. 49 Proposed Revised Bylaws of the American Dental Education Association .................... 50 Overview of the American Dental Education Association Proposed Fiscal Year 2014 Budget ........................................................................................ 90 Report by the ADEA Executive Director to the 2013 ADEA House of Delegates ........... 96 New Chief Administrators at Member Institutions ........................................................ 108

New Dental School Deans ...................................................................................... 108 New Federal Dental Chiefs ...................................................................................... 108

New Institutional Members...................................................................................... 108 New Affiliate Members ............................................................................................ 109 New Corporate Members ........................................................................................ 109

In Memoriam ............................................................................................................... 110 ADEA Bylaws in place until March 19, 2013 ............................................................... 112 Frequently Asked Questions - ADEA Bylaws Revision ................................................ 149

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Schedule of the 2013 ADEA House of Delegates

Opening Session of the ADEA House of Delegates Saturday, March 16, 2013, 4:30 to 5:30 p.m., Washington State Convention & Trade Center, Ballroom 6A-B.

Voting for ADEA Chair-elect of the Board (applies only if an election is necessary) Sunday, March 17, ballots may be cast between the hours of 8:00 a.m. and 5:00 p.m., at the ADEA House of Delegates booth in the registration area Washington State Convention & Trade Center.

Monday, March 18, ballots may be cast between the hours of 8:00 a.m. and 4:30 p.m., at the ADEA House of Delegates booth in the registration area at the Washington State Convention & Trade Center

ADEA Reference Committee Hearings Association Administrative Affairs Reference Committee Hearing Sunday, March 17, 1:30 to 2:30 p.m. Washington State Convention & Trade Center 4C-1 Association Policy Reference Committee Hearing Sunday, March 17, 3:30 to 4:30 p.m., Washington State Convention & Trade Center 4C-1 Closing Session of the ADEA House of Delegates Tuesday, March 19, 2013, 3:30 to 4:30 p.m., Washington State Convention & Trade Center Ballroom 6A-B

For the order of business of each session of the House, please see the section on “Order of Business of the ADEA House of Delegates” on page 24. For the names of the members of the Reference Committees and the resolutions assigned to them, please see pages 22-23.

6 2013 ADEA House of Delegates Manual

Members of the 2013 ADEA House of Delegates

ADEA Board of Directors Dr. Gerald Glickman, President, Texas A&M University, Baylor College of Dentistry Dr. Stephen Young, President-elect, University of Oklahoma Dr. Leo Rouse, Immediate Past President, Howard University Dr. Ryan Hajek, Vice President for Students, Residents, and Fellows, University of Nebraska

Medical Center Dr. Pamela Hughes, Vice President for Hospitals and Advanced Education Programs, University

of Minnesota Dr. Susan Kass, Vice President for Allied Program Directors, Miami Dade College Dr. Michael Landers, Vice President for Sections, Case Western Reserve University Ms. Barbara Nordquist, Vice President for the Corporate Council, KaVo Imaging_DEXIS,

Gendex, i-CAT, Instrumentarium, SOREDEX Dr. Michael Siegel, Vice President for Faculties, Nova Southeastern University Dr. Huw Thomas, Vice President for Deans, Tufts University Dr. Richard Valachovic, Executive Director, American Dental Education Association ADEA Council of Allied Dental Program Directors Administrative Board Chair, Prof. Christine Blue, University of Minnesota Chair-elect, Dr. Vickie Kimbrough-Walls, Southwestern College Secretary, Prof. Kim Isringhausen, Virginia Commonwealth University Member-at-Large, Prof. Sharon Peterson, College of Southern Nevada Additional Delegates, Dental Hygiene Prof. Deborah Gerecke, Missouri Southern State University Prof. Phyllis Spragge, Foothill College Prof. Kathleen D'Ambrisi, The Community College of Baltimore County Prof. Michele Carr, The Ohio State University Prof. Michelle Hurlbutt, Loma Linda University Prof. Michelle McGregor, Virginia Commonwealth University Prof. Ann O'Kelley Wetmore, Eastern Washington University Prof. Lisa Rowley, Pacific University, Oregon Dr. Cheryl Westphal Theile, New York University Prof. Monica Hospenthal, Pierce College Prof. Christine Blue, University of Minnesota Dr. Janice DeWald, Baylor College of Dentistry Prof. Gwen Hlava, University of Nebraska Medical Center Prof. Patricia Nunn, Texas Woman's University Additional Delegates, Dental Assisting Dr. Carolyn Breen, University of Medicine and Dentistry of New Jersey Additional Delegates, Dental Laboratory Technology Prof. Phebe Blitz, Mesa Community College Additional Delegates, Advanced Programs Dr. Linda Boyd, Massachusetts College of Pharmacy and Health Sciences


ADEA Council of Deans Administrative Board Chair, Dr. Cecile Feldman, University of Medicine and Dentistry of New Jersey Chair-elect, Dr. Lamont MacNeil, University of Connecticut Secretary, Dr. Karen West, University of Nevada, Las Vegas Member-at-Large, Dr. Henry Gremillion, Louisiana State University Dr. Mert Aksu, University of Detroit Mercy Dr. Leon Assael, University of Minnesota Dr. Joel Berg, University of Washington Dr. Charles Bertolami, New York University Dr. Thomas Braun, University of Pittsburgh Dr. Richard Buchanan, Roseman University of Health Sciences Dr. Gregory Chadwick, East Carolina University Dr. Gary Chiodo, Oregon Health & Science University Dr. Jack Dillenberg, Arizona School of Dentistry & Oral Health Dr. William Dodge, University of Texas Health Science Center at San Antonio Dr. Teresa Dolan, University of Florida Dr. Bruce Donoff, Harvard School of Dental Medicine Dr. Connie Drisko, Georgia Regents University Dr. John Featherstone, University of California, San Francisco Dr. David Felton, West Virginia University Dr. Patrick Ferrillo, Jr., University of the Pacific Arthur A. Dugoni School of Dentistry Dr. Steven Friedrichsen, Western University of Health Sciences Dr. Russell Gilpatrick, Midwestern University-Arizona Dr. Michael Glick, University at Buffalo Dr. Jerold Goldberg, Case Western Reserve University Dr. Charles Goodacre, Loma Linda University Dr. Bruce Graham, University of Illinois at Chicago Dr. Christopher Halliday, Missouri School of Dentistry & Oral Health Dr. Robert Hirsch, Lake Erie College of Osteopathic Medicine Dr. Timothy Hottel, University of Tennessee Health Science Center Dr. Jeffrey Hutter, Boston University Dr. Amid Ismail, The Maurice H. Kornberg School of Dentistry, Temple University Dr. David Johnsen, University of Iowa Dr. Denise Kassebaum, The University of Colorado Dr. Denis Kinane, University of Pennsylvania Dr. James Koelbl, University of New England Dr. Mark Latta, Creighton University Dr. Patrick Lloyd, The Ohio State University Dr. William Lobb, Marquette University Dr. Lex MacNeil, Midwestern University-Illinois Dr. Ronnie Myers, Columbia University Dr. No-Hee Park, University of California, Los Angeles Dr. Peter Polverini, University of Michigan Dr. Lynn Powell, University of Utah Dr. Marsha Pyle, University of Missouri - Kansas City Dr. Michael Reddy, University of Alabama at Birmingham Dr. Gary Reeves, University of Mississippi Dr. John Reinhardt, University of Nebraska Medical Center


Dr. Bruce Rotter, Southern Illinois University Dr. Avishai Sadan, University of Southern California Dr. John Sanders, Medical University of South Carolina Dr. David Sarrett, Virginia Commonwealth University Dr. John Sauk, University of Louisville Dr. Janet Southerland, Meharry Medical College Dr. Christian Stohler, University of Maryland Dr. Sharon Turner, University of Kentucky Dr. Robert Uchin, Nova Southeastern University Dr. John Valenza, The University of Texas School of Dentistry at Houston Dr. Humberto Villa Rivera, University of Puerto Rico Dr. Jane Weintraub, University of North Carolina at Chapel Hill Dr. John Williams, Indiana University Dr. Ray Williams, Stony Brook University Dr. LawrenceWolinsky, Texas A&M University Baylor College of Dentistry Additional Delegates, Nonhospital Based Advanced Dental Education Programs Dr. Rolf Behrents, Saint Louis University Dr. William Calnon, University of Rochester Dr. Steven Rose, Mayo School of Graduate Medical Education Dr. Philip Stashenko, The Forsyth Institute Additional Delegates, Federal Dental Service Programs Dr. Patricia Arola, United States Department of Veterans Affairs RADM William Bailey, United States Public Health Service Maj. Gen. Gerard Caron, United States Air Force Dental Service Col. Priscilla Hamilton, U.S. Army Graduate Dental Education Cpt. Glenn Munro, Naval Postgraduate Dental School Col. Thomas Schneid, United States Air Force Dental Service RADM Elaine Wagner, United States Navy Dental Corps Maj. Gen. Ted Wong, United States Army Dental Corps Additional Delegates, Association of Canadian Faculties of Dentistry Dr. Jeffrey Myers, McGill University ADEA Council of Faculties Administrative Board Chair, Dr. Valerie Murrah, University of North Carolina at Chapel Hill Chair-elect, Dr. Nereyda Clark, University of Florida Secretary, Dr. Todd Watkins, East Carolina University Member-at-Large, Dr. Lisa Mruz, University at Buffalo Additional Delegates Dr. Robert Alder, Roseman University of Health Sciences Dr. Mary Baechle, Virginia Commonwealth University Dr. Douglas Barnes, University of Maryland Dr. Laura Barritt, Creighton University Dr. Carol Bibb, University of California, Los Angeles


Dr. Stephen Brisco, Louisiana State University Dr. Richard Callan, Georgia Regents University Dr. Susan Chialastri, The Maurice H. Kornberg School of Dentistry, Temple University Dr. Madelyn Coar, University of Alabama at Birmingham Dr. Allison Crutchfield, Missouri School of Dentistry & Oral Health Dr. John Da Silva, Harvard School of Dental Medicine Dr. Joseph D'Ambrosio, University of Connecticut Dr. Michael Dobos, University of Pittsburgh Dr. Evelyn Donate-Bartfield, Marquette University Dr. Vicky Evangelidis-Sakellson, Columbia University Dr. Kim Fenesy, University of Medicine and Dentistry of New Jersey Dr. Ronald Forde, Loma Linda University Dr. Robert Frazer, University of Kentucky Dr. Cheryl Fryer, Howard University Dr. Marc Geissberger, University of the Pacific Arthur A. Dugoni School of Dentistry Dr. John Guarente, Boston University Dr. Uri Hangorsky, University of Pennsylvania Dr. Jessica Hinz, Southern Illinois University Dr. Jean Iannadrea, Case Western Reserve University Dr. Nancy Jacobsen, University of Oklahoma Dr. Bernard Karshmer, The University of Colorado Dr. Nahid Kashani, University of Detroit Mercy Dr. Gordon Keyes, West Virginia University Dr. Gail Krishnan, University of Michigan Dr. Allan Kucine, Stony Brook University Dr. Damian Lee, University of Illinois at Chicago Dr. Tawana Lee Ware, Meharry Medical College Dr. Peter Loomer, University of California, San Francisco Dr. James Lott, University of Mississippi Dr. Gary Lowder, University of Utah Dr. José Matos, University of Puerto Rico Prof. Melinda Meadows, Indiana University Dr. Norma Olvera, University of Texas Health Science Center at San Antonio Dr. Ivy Peltz, New York University Dr. Elizabeth Pilcher, Medical University of South Carolina Dr. Ryan Quock, The University of Texas School of Dentistry at Houston Dr. Sandra Rich, University of Southern California Dr. Frank Roberts, University of Washington Dr. David Rolf, Midwestern University-Arizona Dr. Mark Schweizer, Nova Southeastern University Dr. Robert Spears, Baylor College of Dentistry Dr. Dawne Stefanik, The Ohio State University Dr. Jeffery Stewart, Oregon Health & Science University Ms. Jill Stoltenberg, University of Minnesota Dr. Cheryl Straub-Morarend, University of Iowa Dr. Paul Trombly, Tufts University Dr. Kevin Van Kanegan, Midwestern University-Illinois Dr. Randall Vaught, University of Louisville Dr. Nithya Venugopal, Western University of Health Sciences Dr. Merlyn (Dub) Vogt, University of Nebraska Medical Center Dr. Martha Wells, University of Tennessee Health Science Center


Dr. Connie White, University of Missouri - Kansas City Dr. Janet Woldt, Arizona School of Dentistry & Oral Health Dr. Wendy Woodall, University of Nevada, Las Vegas Dr. Paul Zimmerman, University of New England

ADEA Council of Sections Administrative Board Chair, Dr. Sharon Siegel, Nova Southeastern University Chair-elect, Dr. Joan Kowolik, Indiana University Secretary, Dr. Keith Mays, East Carolina University Member-at-Large, Dr. Mark Wolff, New York University Academic Affairs Chair, Dr. Brad Potter, The University of Colorado Councilor, Dr. Pamela Overman, University of Missouri - Kansas City Anatomical Sciences Chair, Dr. Margaret Jergenson, Creighton University Councilor, Dr. Wayne Lambert, West Virginia University Behavioral Sciences Chair, Dr. Stuart Schrader, Indiana University Councilor, Dr. Elaine Davis, University at Buffalo Biochemistry, Nutrition, and Microbiology Chair, Dr. Neal Johnson, Loma Linda University Councilor, Dr. Carole Palmer, Tufts University Business and Financial Administration Chair, Prof. Sara Patterson, Columbia University Councilor, Prof. Scott Arneson, University of Iowa Cariology Chair, Prof. Deborah Horlak, University of the Pacific Arthur A. Dugoni School of Dentistry Councilor, Dr. Margherita Fontana, University of Michigan Clinic Admin Chair, Prof. Sandra Phillips, University of Washington Councilor, Dr. Wilbert Milligan, University of Pittsburgh Clinical Simulation Chair, Dr. Ying Gu, Stony Brook University Councilor, Dr. Kenneth Allen, New York University Community and Preventive Dentistry Chair, Prof. Donna Warren-Morris, The University of Texas School of Dentistry at Houston Councilor, Prof. Christine Miller, University of the Pacific Arthur A. Dugoni School of Dentistry


Comp Care and General Care Dent Chair, Dr. Becky Smith, University of Missouri - Kansas City Councilor, Dr. Fred Fendler, University of the Pacific Arthur A. Dugoni School of Dentistry Continuing Education Chair, Dr. Jane Wright-Hayes, University of the Pacific Arthur A. Dugoni School of Dentistry Councilor, Prof. Carol Trecek, Marquette University Dental Anatomy and Occlusion Chair, Dr. Richard White, University of the Pacific Arthur A. Dugoni School of Dentistry Councilor, Prof. Robert Holmes, Georgia Regents University Dental Assisting Education Chair-elect, Prof. Madge Webster, University of North Carolina Councilor, Prof. Patricia, Capps, Indiana University Dental Hygiene Education Chair, Prof. Rebecca Wright, University of Texas Health Science Center at San Antonio Councilor, Prof. Joyce Hudson, Ivy Tech Community College Dental Informatics Chair, Dr. Amit Acharya, Marshfield Clinic Councilor, Dr. Muhammad Walji, The University of Texas School of Dentistry at Houston Dental School Admissions Officers Chair, Dr. Shelia Price, West Virginia University Councilor, Dr. Venita Sposetti, University of Florida Development Alumni Affairs and PR Chair, Prof. Denean Paulik, New York University Councilor, Prof. William Butler, University of Texas Health Science Center at San Antonio Educational Research Development and Curriculum Chair, Dr. Linda Behar-Horenstein, University of Florida Councilor, Prof. Gail Childs, University of Florida Endodontics Chair, Dr. Anita Aminoshariae, Case Western Reserve University Councilor, Dr. Kathy Marshall, Howard University Gay-Straight Alliance Chair, Dr. John Da Silva, Harvard School of Dental Medicine Councilor, Prof. Mark Gonthier, Tufts University Gerontology and Geriatrics Chair, Dr. June Sadowsky, The University of Texas School of Dentistry at Houston Councilor, Dr. Georgia Dounis, University of Nevada, Las Vegas Graduate and Postgraduate Education Chair, Dr. Ahmad Maalhag-Fard, University of Detroit Mercy Councilor, Dr. Kathy Marshall, Howard University


Minority Affairs Chair, Dr. John Killip, University of Missouri - Kansas City Councilor, Dr. Mildred McClain, University of Nevada, Las Vegas Operative Dentistry and Biomaterials Chair, Dr. Cathia Bergeron, Université Laval Councilor, Dr. Derek Williams, University of Missouri - Kansas City Oral Biology Chair, Dr. L. Jack Windsor, Indiana University Councilor, Dr. Rena N. D'Souza, Texas A&M University Baylor College of Dentistry Oral Diagnosis/Oral Medicine Chair, Dr. Samuel Nesbit, University of North Carolina at Chapel Hill Chair, Dr. Wendy Hupp, University of Louisville Oral and Maxillofacial Pathology Chair, Prof. Kristina Okolisan-Mulligan, University of Detroit Mercy Councilor, Dr. J. Craig Whitt, University of Missouri - Kansas City Oral and Maxillofacial Radiology Chair, Dr. Dan Colosi, Stony Brook University Councilor, Dr. Jahanzeb Chaudhry, The Ohio State University OMS Anesthesia Hospital Dent Chair, Dr. Martin Steed, Emory University Councilor, Dr. Jeffrey Bennett, Indiana University Orthodontics Chair, Dr. Maria Therese Galang, University of Illinois at Chicago Councilor, Dr. Mitchell Lipp, New York University Pediatric Dentistry Chair, Dr. LaQuia Walker, Indiana University Councilor, Dr. Alton McWhorter, Texas A&M University Baylor College of Dentistry Periodontics Chair, Dr. Dolphus Dawson, University of Kentucky Councilor, Dr. Peter Loomer, University of California, San Francisco Physiology, Pharmacology, and Therapeutics Chair, Dr. Lincoln Edwards, Loma Linda University Councilor, Dr. Ted Pate, The University of Texas School of Dentistry at Houston Postdoctoral General Dentistry Chair, Dr. Alfonso Aguilera, University of Texas Health Science Center at San Antonio Councilor, Lt. Col. Sheryl Kane, U.S. Air Force Dental Service Practice Management Chair, Dr. Thomas Carroll, University of Kentucky Councilor, Dr. David Willis, University of Louisville


Prosthodontics Chair, Dr. Igor Pesun, University of Manitoba Councilor, Dr. Paul Richardson, Loma Linda University Student Affairs and Financial Aid Chair, Prof. James Betbeze, University of California, San Francisco Councilor, Dr. Hugh Pierpont, The University of Texas School of Dentistry at Houston

ADEA Council of Hospitals and Advanced Education Programs Administrative Board Chair, Dr. Tracy Dellinger, University of Mississippi Chair-elect, Dr. David Shafer, University of Connecticut Secretary, Dr. Martin Steed, Emory University Member-at-Large, Dr. Raymond Simmons, Monmouth Medical Center-Long Branch Additional Delegates Dr. Shyam Aravindaksha, University of Detroit Mercy Dr. David Cappelli, University of Texas Health Science Center at San Antonio Dr. Elizabeth Clemente, Morristown Memorial Hospital Dr. Alice Curran, University of North Carolina at Chapel Hill Dr. Carla Evans, University of Illinois at Chicago Dr. Julie Holloway, The Ohio State University Dr. Vincent Iacono, Stony Brook University Dr. Joe Krayer, Medical University of South Carolina Dr. George Kushner, University of Louisville Dr. Alton McWhorter, Texas A&M University Baylor College of Dentistry Dr. Anitha Potluri, University of Pittsburgh Dr. William Stewart, Long Island Jewish Medical Center ADEA Council of Students, Residents, and Fellows Administrative Board Chair, Mr. Robert Hann, University of Southern California Vice-chair, Ms. Rosalie Brao, University of California, San Francisco Secretary Ms. Adrienne Perry, Howard University Member-at-Large, Mr. Austin Baruffi, University of Southern California Predoctoral Dental Students-South Central Mr. Sumit Patel, Louisiana State University Ms. Sumei Zhong, Louisiana State University Predoctoral Dental Students-Pacific Ms. Rachael D'Souza, University of Nevada, Las Vegas Ms. Rachel Paik, Western University of Health Sciences


Predoctoral Dental Students-Ohio Valley Ms. Diana Blau, University of Louisville Ms. Anne Frazer, University of Kentucky Predoctoral Dental Students-Northeast Ms. Kelsey Hill, Boston University Ms. Ariana Weissend, University at Buffalo Predoctoral Dental Students-Southeast Mr. Aaron Laird, Virginia Commonwealth University Ms. Christina Quarterman, Meharry Medical College Predoctoral Dental Students-Midwest Ms. Jenna Lau, University of Detroit Mercy Mr. Patrick Wachter, Creighton University Allied Representative, Dental Hygiene Ms. Rachel Roseland, University of Southern California Advanced Dental Education Students-Hospital Programs Dr. (Joe) Kai-Chiao Chang, University of Detroit Mercy Dr. Ryan Lee, New York University Advanced Dental Education Students-Nonhospital Programs Dr. Rishi Popat, Harvard School of Dental Medicine Dr. David Simhaee, Columbia University Allied Dental Students—Dental Hygiene Ms. Rachel Roseland, University of Southern California Allied Dental Students—Dental Assisting To be determined Allied Dental Students—Dental Laboratory Technology To be determined

ADEA Corporate Council Chair, Dr. Elizabeth Roberts, Johnson & Johnson Healthcare Prod, Div. of McNEIL-PPC, Inc. Chair-elect, Mr. Harold (Buddy) Auten, Sirona Dental, Inc.


Introduction to the ADEA Governing Process

Introduction The American Dental Education Association is an organization run by its members and has a democratically based governmental structure that at first appears complex. It really isn’t. Nevertheless, members—especially new ones—would have difficulty trying to understand the Association by studying its Bylaws. This is a summary of the Association’s structure and its policy-making procedures.

How ADEA is Organized It’s important to know how ADEA is organized in order to understand the Association’s policymaking procedures. Illustration 1 at the end of this section shows that ADEA is organized into four basic components: (1) the House of Delegates, (2) the Board of Directors, (3) Councils and their administrative boards, and (4) Sections.

ADEA House of Delegates The ADEA House of Delegates is the Association’s legislative (policymaking) body. It convenes twice at each ADEA Annual Session & Exhibition. The House of Delegates consists of the Board of Directors (see below) and all or some members of the Association’s seven councils. All members of the ADEA Councils of Deans and Faculties are delegates. The numbers of delegates from the ADEA Councils of Allied Dental Program Directors, Hospitals and Advanced Education Programs, and the Students, Residents, and Fellows are based on percentages of those councils’ members. The number of section delegates depends on the number of sections. The councilor and chair of each section serve as delegates. The chair, chair-elect, and vice president serve as delegates for the ADEA Corporate Council.

ADEA Board of Directors The Board of Directors is ADEA’s administrative body and is responsible for running the Association’s affairs between ADEA Annual Sessions. It has 11 members—President, President-elect, Immediate Past President, the Vice President for each of the seven Councils, and the Executive Director. (Note: as of March 19, 2013 Board titles will change to: Chair of the Board, Chair-elect of the Board, Immediate Past Chair of the Board, Board Director for each of the seven Councils, and President and CEO.) The Board of Directors can establish interim Association policies that are consistent with existing policies if it apprises the House of its actions at the next ADEA Annual Session & Exhibition.

ADEA Councils Six of the Association’s seven councils represent different constituencies at Member Institutions. The seventh consists of the councilor and chair of each ADEA section (see below). Councils represent their constituencies in the Association and at its Member Institutions. They identify, initiate, and oversee projects and reports of value to their members and other Association members. Councils may also participate in the Association’s policy-making process. When requested, they identify potential consultants to the Board of Directors and other groups. All councils meet at the ADEA Annual Sessions, and some hold additional meetings between Annual Sessions.

The Council of Allied Dental Program Directors consists of the directors of dental hygiene, assisting, and laboratory technology education programs conducted by Member Institutions. In addition, the council includes directors of special allied dental education programs at the post-entry level that lead to a baccalaureate or advanced degree.


The Council of Deans consists of the dean of each U.S. dental school; the chief dental administrative officer of each affiliate (nondental school) member institution conducting non-hospital-based postdoctoral dental education programs; the chief dental officer of the U.S. Air Force, Army, Navy, Public Health Service, and Veterans Administration; and the President of the Association of Canadian Faculties of Dentistry

The Council of Faculties consists of one faculty representative from each U.S. dental school.

The Council of Hospitals and Advanced Education Programs includes the program director, faculty, residents, and fellows in Commission on Dental Accreditation (CODA) approved advanced dental education programs located in ADEA-member institutions, and any former member of the Council’s Administrative Board. Eligibility for election to the Council’s Administrative Board is limited to Program Directors of Commission on Dental Accreditation (CODA) approved advanced dental education programs located in ADEA-member institutions.

The Council of Sections consists of the councilor and chair of each of the Association’s sections.

The Council of Students, Residents, and Fellows consists of one student representative for each of the following types of programs conducted by all Member Institutions: (1) programs leading to the D.D.S. or D.M.D. degree, (2) postdoctoral dental education programs, (3) dental hygiene education programs, (4) dental assisting education programs, and (5) dental laboratory technology education programs.

The Corporate Council consists of the official representative of each Corporate Member. Council Administrative Boards Each council has a five-member administrative board, consisting of a Vice President (who is an Association officer who serves on the ADEA Board of Directors), a Chair, a Chair-elect (or Vice-chair in the Council of Students, Residents and Fellows), a Secretary, and a Member-at-Large. Each administrative board meets at least once between Annual Sessions and is responsible for planning its council’s ADEA Annual Session & Exhibition program and for managing the council’s affairs. Administrative boards relate to their councils much as the Board of Directors relates to the House of Delegates. Sections Each ADEA Individual, Student, Honorary, or Retired Member may join any of the Association’s sections. Each section is concerned with a particular academic or administrative area. Individual members may attend the meetings of any sections but can participate in the business affairs of only those to which they belong. Each section has a councilor, chair, chair-elect, and secretary. The section officers function much as the council administrative boards do, in that they plan their section’s ADEA Annual Session & Exhibition meetings and manage the section’s affairs between Annual Sessions. Standing and Special Committees

From time to time, the ADEA Board of Directors appoints standing and special committees to assist it in its operations.


1.


How Resolutions are Introduced and What Happens to Them Resolutions are the vehicles by which the Association’s policies and administrative procedures are established, amended, or deleted.

Resolutions may be introduced to the Board of Directors by December 1, prior to the next Annual Session & Exhibition or at an Annual Session during the Opening Session of the House of Delegates. Each year, the ADEA Board of Directors presents resolutions to the House, and any individual member may also present resolutions.

How to Introduce a Resolution at an ADEA Annual Session & Exhibition Only delegates may introduce resolutions at an ADEA Annual Session & Exhibition and only at the Opening Session of the House (See Illustration 2). The ADEA councils meet before the Opening Session of the House. During those meetings, they have an opportunity to develop resolutions that can then be presented by one of their delegates at the Opening Session.

If a council develops a resolution after the Opening Session, the resolution cannot be considered by the House until the following year. However, the resolution can be sent immediately after the Annual Session to the ADEA Executive Director who then presents it to the ADEA Board of Directors for consideration before the next Annual Session.

How to Introduce a Resolution Between ADEA Annual Sessions Any individual member may submit a resolution between ADEA Annual Sessions (See Illustration 3). Resolutions should be sent to the ADEA Executive Director who forwards them to the other members of the ADEA Board of Directors.

The Board of Directors often refers resolutions to appropriate councils, sections, or standing and special committees for their recommendations. The Board of Directors, however, takes action on all resolutions prior to the Annual Session and sends them on to the ADEA House of Delegates. The Board of Directors may recommend approval, postponement, or rejection of a resolution, or may simply forward a resolution without comment.

All individual members should present resolutions to the Executive Director in writing before November 1 preceding the ADEA Annual Session & Exhibition in order for the Board of Directors to review the resolution prior to the Annual Session. Nondelegates who fail to meet that deadline may still ask a delegate to introduce a resolution for them at the Opening Session of the House.

Format of Resolution Resolutions must follow a specific format. They should not be numbered because staff assigns numbers.

“Whereas” clauses should not be used. Instead, when necessary, a succinct background statement should precede the resolution.

Resolutions proposing expenditure of Association funds must be accompanied by a cost impact statement estimating the total amount of funds required and the period of expenditure. Such resolutions presented without cost impact statements will be declared deficient. Staff will assist resolution drafters in estimating expenditures.

Any resolution whose approval would change the ADEA Policy Statements and Position Papers must specify exactly how those documents would be affected. Likewise, any resolution whose approval would change the ADEA Bylaws must specify exactly how those documents would be affected. Staff will assist members in drafting these resolutions.


The following fictitious statement and resolution exemplifies the format of an ADEA resolution.

Sample ADEA Resolution

Board of Directors Quorum The present Bylaws of the American Dental Education Association provide that a majority of the members of the Board of Directors constitutes a quorum for the transaction of business. It is believed that the quorum requirements should be increased because it is presently possible for only six individuals to make important decisions affecting the Association. The following resolution is therefore presented for consideration.

Resolved, that the quorum requirement for the Board of Directors be increased from a majority of the members to two-thirds of the members;

and be it further

Resolved, that Bylaws Chapter IV (Board of Directors), Section E (Quorum), which reads:

Section E. Quorum, A majority of the members constitutes a quorum for the transaction of business at regular or special sessions.

Be amended to read:

Section E. Quorum. Two thirds of the members constitute a quorum for the transaction of business at regular or special sessions.



How ADEA Reference Committees Function Purpose Before each ADEA Annual Session & Exhibition, the ADEA Board of Directors appoints two Reference Committees, the ADEA Reference Committee on Association Administrative Affairs and the ADEA Reference Committee on Association Policy. Most resolutions to be considered by the ADEA House of Delegates are referred to one of these committees. Resolutions dealing with administrative, procedural, and business affairs of the Association are referred to the Reference Committee on Association Administrative Affairs. Resolutions dealing with the policies and public positions of ADEA are referred to the Reference Committee on Association Policy.

The Reference Committees hold hearings at the Annual Session, at which all individual members have an opportunity to discuss and debate the resolutions before they are considered by delegates at the Closing Session of the House. After their hearings, the Reference Committees write reports recommending specific actions on each resolution, and the reports are presented at the Closing Session. Hearings Hearings are open to all individual members and other ADEA Annual Session & Exhibition participants. Reference Committee chairs have the authority to determine whether a nonmember may speak.

At their hearings, each Reference Committee provides an opportunity for discussion on each resolution referred to it. A Reference Committee must recommend action to the House on each resolution, even if there is no discussion at the hearing. However, if there is no discussion, a Reference Committee need not necessarily recommend approval of a resolution; it can recommend another action. Reference Committees have considerable authority; they may propose the adoption of a resolution, or they may recommend amendment, postponement, or rejection. Each Reference Committee prepares a report at the end of its hearing, which will be given at the Closing of the House. Each committee should, in its report, explain its recommendations briefly, noting the reasons for agreement or disagreement with the original recommendations.

A Reference Committee chair cannot permit motions or votes at hearings because Reference Committees are intended only to receive information and opinions. Further, a chair may not debate points, either at the hearing or the Closing Session of the House.

More There is more on Reference Committees specific to the 2013 ADEA Annual Session & Exhibition in the next section.

Conclusion We hope this information has given you a basic understanding of how ADEA works and has encouraged you to participate actively in the Association’s affairs. Please contact ADEA staff member Ms. Sue Sandmeyer, Assistant Vice President for Knowledge Management, at 202-289-7201 or at [email protected], for any further information you need.


ADEA Reference Committees

Additional information on Reference Committees appears in “Introduction to the ADEA Governing Process,” which immediately precedes this section. That material explains the purpose of Reference Committees and the ground rules governing their hearings at the ADEA Annual Session & Exhibition.

The ADEA Board of Directors has selected the following members to serve on this year’s Reference Committees:

ADEA Reference Committee on Association Policy Prof. Christine Blue, University of Minnesota, ADEA Council of Allied Dental Program Directors,

Chair Dr. Ryan Hajek, University of Nebraska Medical Center, ADEA Council of Students, Residents

and Fellows Dr. Nahid Kashani, University of Detroit Mercy, ADEA Council of Faculties Ms. Tammy Manns, Dental Services Group, ADEA Corporate Council Dr. Samuel Nesbit, University of North Carolina, ADEA Council of Sections Dr. Martin Steed, Emory University, ADEA Council of Hospitals and Advanced Education Programs Dr. Karen West, University of Nevada, Las Vegas, ADEA Council of Deans ADEA Reference Committee on Association Administrative Affairs Prof. Sharon Peterson, College of Southern Nevada, ADEA Council of Allied Dental Program

Directors, Chair Mr. Chapin Densmore, University of Southern California, ADEA Council of Students, Residents

and Fellows Dr. Lamont MacNeil, University of Connecticut, ADEA Council of Deans Mr. Desi Nuckolls, The Procter & Gamble Company, ADEA Corporate Council Dr. Hugh Phillip Pierpont, University of Texas School of Dentistry at Houston, ADEA Council of

Sections Dr. Mark Schweizer, Nova Southeastern University, ADEA Council of Faculties Dr. David Shafer, University of Connecticut, ADEA Council of Hospitals and Advanced

Education Programs

ADEA Reference Committee Hearing Times and Locations Association Administrative Affairs Reference Committee Hearing Sunday, March 17, 1:30 to 2:30 p.m., Washington State Convention & Trade Center 4C-1 Association Policy Reference Committee Hearing Sunday, March 17, 3:30 to 4:30 p.m., Washington State Convention & Trade Center 4C-1


Resolutions to be Considered by the ADEA House of Delegates

While there are 5 resolutions (1H-2013 through 5H-2013) that will be acted upon by the House at its Opening Session on Saturday, March 16, 2013, from 4:30 to 5:30 p.m., Washington State Convention & Trade Center Ballroom 6A, there are 3 resolutions (6H-2013 through 8H-2013) that the Board of Directors has referred to hearings of Reference Committees. In addition, any resolutions introduced at the Opening Session of the House will also be referred to the appropriate Reference Committee. After the Reference Committees have met on March 17, these 3 resolutions (and any that are presented from the floor) will be considered by the House at its Closing Session on Tuesday, March 19, 3:30 to 4:30 p.m., Washington State Convention & Trade Center Ballroom 6A. At the Closing Session, the Reference Committees’ chairs will read the resolutions that their committees have heard, and their reports will be submitted to the House (but not read aloud).

Resolutions to be Heard by the ADEA Reference Committee on Association Administrative Affairs

The Reference Committee on Administrative Affairs will hear Resolutions 6H-2013, 7H-2013 and 8H-2012 on Sunday, March 17, from 1:30 to 2:30 p.m. at the Washington State Convention & Trade Center, 4C-1. Additional resolutions introduced at the Opening Session of the House may also be referred to this committee.

Resolutions to be Heard by the ADEA Reference Committee on Association Policy At this time, there are no resolutions before the Reference Committee on Association Policy. Additional resolutions may be introduced at the Opening Session of the House and referred to this committee. If so, the Reference Committee on Association Policy will be held Sunday, March 17, from 3:30 to 4:30 p.m. at the Washington State Convention & Trade Center, 4C-1.


Order of Business of the ADEA House of Delegates

Opening Session Saturday, March 16, 4:30 to 5:30 p.m., Washington State Convention & Trade Center

Ballroom 6A Call to Order—ADEA President Dr. Gerald Glickman Report of Quorum Approval of the Minutes of the Previous Session Reports President-elect’s Address—Dr. Stephen Young Executive Director’s Report—Dr. Richard Valachovic Report of the Nominating Committee—Dr. Gerald Glickman Referrals of Reports and Resolutions Recess, until March 19, 2013, 3:30 p.m.

Closing Session Tuesday, March 19, 3:30 to 4:30 p.m., Washington State Convention & Trade Center

Ballroom 6A Call to Order—ADEA President, Dr. Gerald Glickman Report of Quorum Consideration of Reference Committee Reports and Action on Resolutions Unfinished Business New Business President’s Address—Dr. Gerald Glickman Announcement of New Officers and Recognition of Retiring Officers Adjournment


Procedures for the Conduct of Business in the ADEA House of Delegates

Alternates A delegate unable to attend a House session or who serves in the House in two or more positions (e.g., as a member of the Council of Faculties and Council of Sections) may appoint an alternate to represent him or her. A delegate from the Councils of Allied Dental Program Directors, Hospitals and Advanced Education Programs, or Students, Residents, and Fellows should appoint an alternate who is a member of the same council. A delegate from the Council of Sections should appoint the Secretary or Chair-elect of his or her section. A delegate from the Councils of Deans or Faculties should appoint an alternate from his or her institution. A delegate representing two or more councils should decide which council to represent and then appoint an alternate for the other position according to the foregoing guidelines. Please notify ADEA of the name of the alternate. This notification can be done by emailing ADEA prior to the ADEA Annual Session & Exhibition or when picking up voting cards at the ADEA House of Delegates booth in the registration area at the ADEA Annual Session & Exhibition.

Admission Cards At registration, each delegate (or alternate) will receive three cards: (1) one for admission to the Opening Session of the House, (2) one for admission to the Closing Session, and (3) one for balloting for Chair-elect if an election is required. Each delegate and alternate will surrender the signed, appropriate card when entering the floor for the Opening and Closing Sessions. Any delegates or alternates who misplace their admission or voting cards should immediately report the loss to staff in the Association’s registration area.

Seating of Delegates Delegates are seated by council affiliation, and each delegate is required to sit with his or her council. The council seating areas will be marked by signs.

Visitors All registered ADEA Annual Session & Exhibition participants are not only invited but also encouraged to attend the ADEA House of Delegates sessions, as well as meetings of the Reference Committees. There will be visitors’ seating sections at both the Opening and Closing Sessions.

Presiding Officer The Association’s President—Dr. Gerald Glickman—is the presiding officer of the House. In the absence of the President, the President-elect is the presiding officer. The President may cast a vote in cases when his vote could alter the outcome, appoint judges and tellers to assist in determining the result of any action taken by ballot, and perform any other duties required by the rules of order.

Recording Officer The ADEA Executive Director is the recording officer of the ADEA House of Delegates and the custodian of its records. The Executive Director may appoint a public stenographer to record the verbatim proceedings of the Opening and Closing Sessions of the House.


Rules of Order The rules contained in the latest edition of Sturgis’s Standard Code of Parliamentary Procedure govern the deliberations of the House in all cases where they are applicable and not in conflict with the Association’s Bylaws.

Parliamentarian A parliamentarian will be present during the sessions of the House of Delegates.

Explanation of Motions To avoid confusion, each type of motion is assigned a definite rank as shown in the tables on pages 28 through 30.

The rank is based on the urgency of each motion. When a motion is before the House, any motion is in order if it has a higher precedence or rank than the immediately pending motion, but no motion having a lower precedence is in order. Motions are considered and decided in a reverse order to that of their proposal. For example, a motion to amend the main motion is dispensed with before the main motion, and a motion to amend an amendment is voted on before the original motion to amend.

After a motion to approve is made and seconded, the resolution is before the House for debate, amendment, and final action. A motion to approve is a main motion, and a vote by the House disposes of the resolution.

A motion to postpone definitely may be used to defer consideration of a resolution until some definite future time during this ADEA Annual Session & Exhibition. Resolutions may be referred to the ADEA Board of Directors, councils, or sections for their recommendations.

There is no motion to postpone indefinitely available to delegates. The motion to postpone indefinitely was often confused with the motion to lay on the table, because they both set aside the pending main motion without bringing it to a direct vote. Unlike a motion to lay on the table, however, the motion to postpone indefinitely was debatable, and also opened the main question to debate. Because theoretically it was a new motion, it provided a loophole for those who had exhausted their right of debate, enabling them to get around the limitation and continue debating the main motion. This practice has been criticized because it prolongs debate, and because it violates the principle of majority rule, providing a means of thwarting the will of the assembly, as expressed in the motion limiting debate. It also confuses those who are not familiar with the motion, and who assume that it would merely “postpone” the pending question, as the name might seem to indicate, instead of killing it.

The motion to postpone temporarily can accomplish the main purpose of the motion to postpone indefinitely—that is, it suppresses the main motion without bringing it to a vote—but without the unintended result of prolonging discussion without the assembly’s permission. To prevent misuse of the motion, a two-thirds vote is required when the motion to postpone temporarily is used to prevent discussion of a motion (to kill a motion).

Legislative bodies have traditionally killed motions by tabling them, and this is the most common method of “postponing indefinitely” in American organizations of all kinds. It is recommended that when a motion is made to postpone indefinitely, the chair handle it as a motion to lay on the table.

If an amended or substitute resolution is approved, the issue is resolved. However, if an amended or substitute resolution is not approved, the House returns to discussion of, and a vote on, the original version.


Amendments to the ADEA Bylaws A proposed amendment to the Bylaws must be presented in writing at the Opening Session, and is then voted on at the Closing Session. A Bylaws amendment is enacted if it receives an affirmative vote of at least two thirds of the delegates present and voting.

Voting Procedures during ADEA House of Delegates Sessions The presiding officer usually determines the method of voting during sessions of the House. He or she may choose a voice vote, a show of hands, a standing vote, or a secret ballot, depending on the closeness of the vote and the presiding officer’s sense of the House.


Principal Rules Governing Motions in the ADEA House of Delegates

Order of Precedence1

Can interrupt?

Requires second? Debatable? Amendable

? Vote

required? Applies to what other motions?

What other motion can be applied to it?

Privileged Motions

1. Adjourn No Yes No2 Yes2 Majority None Amend

2. Recess No Yes Yes2 Yes2 Majority None Amend2 3. Question

of Privilege

Yes No No No None None None

Subsidiary Motions

4. Postpone temporarily (table)

No Yes No No Majority3 Main Motion None

5. Close debate No Yes No No 2/3 Debatable

Motions None

6. Limit debate No Yes Yes2 Yes2 2/3 Debatable

Motions Amend2

7. Postpone to a certain time

No Yes Yes2 Yes2 Majority Main Motion Amend,2

close debate, limit debate

8. Refer to committee No Yes Yes2 Yes2 Majority Main Motion

Amend,2 close debate, limit debate

9. Amend No Yes Yes Yes Majority Rewordable Motions

Close debate, limit

debate, amend

1Motions are in order only if no motion higher on the list is pending. Thus, if a motion to close debate is pending, a

motion to amend would be out of order; but a motion to recess would be in order, since it outranks the pending motion.

2Debatable if no other motion is pending 3Requires two-thirds vote when it would suppress a motion without debate



4Motions are in order only if no motion higher on the list is pending. Thus, if a motion to close

debate is pending, a motion to amend would be out of order; but a motion to recess would be in order, since it outranks the pending motion.

5Debatable if no other motion is pending

Order of Precedence4

Can interrupt?


? Vote



Main Motions

10a. The main motion

No Yes Yes Yes Majority None Restorative, Subsidiary

10b. Restorative main motions

Amend a previous action

No Yes Yes Yes Majority Main motion

Subsidiary, Restorative

Ratify No Yes Yes Yes Majority Previous action Subsidiary

No order of Precedence

Can interrupt?


? Vote



Reconsider Yes Yes Yes5 No Majority Main motion Close debate, limit debate

Rescind No Yes Yes No Majority Main motion Close debate, limit debate

Resume consideration No Yes No No Majority Main motion None



No order of Precedence

Can interrupt?

Requires second? Debatable? Amendable? Vote


What other motion can

be applied to it?

Motions

Appeal Yes Yes Yes No Majority Decision of Chair

Close debate,

limit debate Suspend rules No Yes No No 2/3 None None

Consider informally No Yes No No Majority Main motion None

Requests

Point of order Yes No No No No Any error None Parliamentary inquiry Yes No No No No All motions None

Withdraw a motion Yes No No No No All motions None

Division of question No No No No No Main

motion None

Division of assembly Yes No No No No Main

motion None

Sturgis, A. (2001). The Standard Code of Parliamentary Procedure, 4th Edition. New York; McGraw-Hill.


Voting for ADEA Chair-elect of the Board

The 2013 Nomination Process for ADEA Chair-Elect The ADEA Board of Directors placed several calls for nominations in the Bulletin of Dental Education Online.

All members were invited to nominate as many individuals as they wished, including themselves.

The Council Administrative Boards were also invited to nominate candidates; however, the Boards were not informed of the identity of the other candidates. In order to maintain confidentiality, only the Nominating Committee and the ADEA Executive Director knew the identity of all nominees. The deadline for submitting nominations was November 1, 2012.

The Nominating Committee voted to select the candidate to stand for election. Upon the recommendation of the Nominating Committee, the Board of Directors presents one candidate for 2013-14 ADEA Chair-elect of the Board. (The office leads in successive years to the offices of Chair of the Board and Immediate Past Chair of the Board.) The candidate, for whom a brief biographical sketch follows, is Lily Garcia, D.D.S., M.S., FACP, Professor and Director, Division of Advanced Education and External Affairs, Department of Comprehensive Dentistry, University of Texas Health Science Center at San Antonio.

The following instructions apply only if an election is necessary. Otherwise, the President will declare Dr. Garcia elected Chair-elect of the Board by acclamation at the Opening Session of the ADEA House of Delegates.

The members of the ADEA House of Delegates will cast ballots for ADEA Chair-elect of the Board during the ADEA Annual Session & Exhibition. Delegates may cast their ballots for Chair-elect of the Board between the hours of 8:00 a.m. and 5:00 p.m. on Sunday, March 17 and between 8:00 a.m. and 4:30 p.m. on Monday, March 18. Voting will take place at the ADEA House of Delegates booth in the registration area in the Washington State Convention & Trade Center. These are the only times when a delegate or alternate may cast a ballot for Chair-elect. Only a delegate (or official alternate) may vote, and he or she will surrender his or her voter registration card to receive a ballot.


Nominee for ADEA Chair-elect of the Board

Lily T. Garcia D.D.S., M.S., FACP Statement: Chair-elect of the Board Candidacy

It is a privilege and an honor to be nominated for the Chair-elect of the Board position of the American Dental Education Association. I was encouraged to become a member of ADEA (formerly AADS) as a young faculty member and since 1994, I have seen this organization grow and mature into one in which all individuals who are involved in dental education can develop professionally and network unlike any other organization I can compare. The opportunities for professional development are evident not only through the programming available at the annual session but throughout many other educational opportunities throughout the year, in particular, those that help develop our future leaders, whether those individuals are at the highest levels of administration or a course director, ultimately the role model for our next generation. The opportunities are here and we need to encourage our members to take full advantage of what exists and help develop that which will assist growth in our various roles. The leadership and professional management of ADEA has led to an organization that reflects and influences our home institutions and the education we provide for the next generation of dental assistants, dental hygienists, dental laboratory technicians, and dentists…all members of the dental team. ADEA is positioned to have a voice on behalf of all in the face of many challenges facing dental education. ADEA represents the collective membership who determine the needs and interests of our institutions, whether they are involved in hospitals, community colleges, or academic health centers. We help direct the cooperative efforts and relationships among those vested in dental education and are currently in the midst of transforming our relationships across all healthcare through Interprofessional Education (IPE). IPE is rapidly becoming a core value in our vision that will benefit the educational processes and affect the next generation in the new healthcare arena. As Chair-elect of ADEA, I will advocate the need to assess and reassess our educational processes and envision a proactive view in the development of the next generation of clinicians, scientists, academicians, and community leaders. The future of dental education is in the hands of our members since it is their responsibility to help translate the vision of change and innovation into the reality of education. If in the midst of day-to-day activities, we can help faculty and students navigate educational processes, they themselves will step into leadership roles that improve ADEA’s efforts in addressing the oral health of our diverse population.


Report of the ADEA Board of Directors on Resolutions for Consideration by the 2013 ADEA House of Delegates

The ADEA House of Delegates will consider the eight (8) resolutions in this report, plus any additional ones introduced at the Opening Session. The House will act on Resolutions 1H-2013 through 5H-2013 at its Opening Session on Saturday, March 16, 2013, from 4:30 to 5:30 p.m. The House will act on all others at its Closing Session on Tuesday, March 19, 2013, from 3:30 to 4:30 p.m. Both sessions will be held at the Washington State Convention & Trade Center Ballroom 6A-B. The resolutions from the Board of Directors in the report are sequenced as follows:

Resolutions to be Acted on at the Opening Session: 1H-2013 ADA Council on Dental Education and Licensure Member 2H-2013 Commission on Dental Accreditation Commissioner 3H-2013 4H-2013

Joint Commission on National Dental Examinations Member 2013 ADEAGies Foundation Appointments

5H-2013 Appreciations

Resolutions to be Acted on at the Closing Session: 6H-2013 Revision of the ADEA Bylaws 7H-2013 ADEA Council of Sections, New ADEA Section on Substance

Abuse, Addiction and Tobacco Dependence Education 8H-2013 Approval of the Fiscal Year 2014 Budget

All of the resolutions in this report that require House action are printed in boldface for delegates’ ease of identification.


Actions at the Opening Session of the ADEA House of Delegates 1

2 Resolution 1H-2013 3

ADA Council on Dental Education and Licensure Member 4

5 • Dr. Tariq Javed, Medical University of South Carolina (2013) 6 • Dr. Teresa Dolan, University of Florida (2014) 7 • Dr. Ann Boyle, Southern Illinois University (2015) 8 • Dr. Cecile Feldman, University of Medicine and Dentistry of New Jersey (2016) 9

10 Dr. Javed will complete his term on the ADA Council on Dental Education and Licensure 11 (CDEL) this fall at the 2013 ADA Annual Session. Thus, the 2013 ADEA House will have 12 to elect a new CDEL member. To replace Dr. Javed on the Council, the ADEA Board of 13 Directors is recommending that the House elect Dr. David Sarrett, Virginia 14 Commonwealth University, to a four-year term to expire 2017. 15 The ADEA bylaws allow delegates to nominate additional candidates for ADA CDEL 16 membership at the Opening Session of the House. (Please note: ADA CDEL members 17 must be active members of the ADA.) Any delegate presenting a nominee must obtain 18 the candidate’s consent to run and a copy of the candidate’s curriculum vita, which will 19 be made available for delegates’ review in the ADEA Registration Area. 20

The ADEA Board of Directors asks the House to approve the following resolution: 21 1H-2013 Resolved, that the ADEA House of Delegates elect Dr. David Sarrett to 22

a four-year term on the ADA Council on Dental Education and 23 Licensure with the term to begin at the conclusion of the 2013 ADA 24 Annual Session and end at the conclusion of the 2017 ADA Annual 25 Session. 26

27


Resolution 2H-2013 1 Commission on Dental Accreditation Commissioners 2

The current ADEA representatives to the Commission and their termination dates (in the 3 fall of the years shown) are: 4

• Dr. Yilda Rivera-Nazario, University of Puerto Rico (2013) 5 • Dr. John Williams, Indiana University (2014) 6 • Dr. William Dodge, University of Texas Health Science Center at San Antonio 7

(2015) 8 • Dr. Karen West, University of Nevada, Las Vegas (2016) 9 • Dr. Denise Kassebaum, The University of Colorado (2017) 10

11 Dr. Rivera-Nazario will complete her term on the Commission on Dental Accreditation 12 (CODA) this fall at the 2013 ADA Annual Session. 13 At the 2012 ADEA House of Delegates, Dr. Karen West, University of Nevada, Las 14 Vegas, was elected for a four-year term beginning in 2012 and ending in 2016, and 15 Dr. Denise K. Kassebaum, The University of Colorado, was elected for a four-year term 16 beginning in 2013 and ending in 2017. (The reason for the early election was due to 17 CODA’s new training requirements and the need to identify new Commissioners earlier.) 18 Thus, the 2013 ADEA House will have to elect a new Commission member beginning in 19 2014. The ADEA Board of Directors is recommending that the House elect Dr. William 20 Lobb, Marquette University, to a four-year term to expire in 2018. 21 The ADEA bylaws allow delegates to nominate additional candidates for CODA 22 membership at the Opening Session of the House. (Please note: ADEA appointees to 23 CODA must be active members of the ADA.) Any delegate presenting a nominee must 24 obtain the candidate’s consent to run and a copy of the candidate’s curriculum vita, 25 which will be made available for delegates’ review in the ADEA registration area. 26

The ADEA Board of Directors asks the House to approve the following resolution: 27 2H-2013 Resolved, that the ADEA House of Delegates elect Dr. William Lobb 28

to a four-year term on the Commission on Dental Accreditation with 29 the term to begin at the conclusion of the 2014 ADA Annual Session 30 and end at the conclusion of the 2018 ADA Annual Session. 31

32


Resolution 3H-2013 1 Joint Commission on National Dental Examinations Member 2

The Joint Commission on National Dental Examinations (JCNDE) consists of three 3 representatives each from the ADA and ADEA, six from the American Association of 4 Dental Boards, and one each from the American Dental Hygienists’ Association, the 5 American Student Dental Association, and the public sector. The JCNDE members 6 appointed by the ADEA House of Delegates and their termination dates (in the fall of the 7 years shown) are: 8

• Dr. Birgit Glass, University of Texas Health Science Center at San Antonio 9 (2013) 10

• No JCNDE Member was elected for 2010 (2014 termination date) due to 11 rotation of members 12

• Dr. Connie Drisko, Georgia Regents University (2015) 13 • Dr. Marc Levitan, Medical University of South Carolina (2016) 14

Dr. Glass will complete her term on Joint Commission on National Dental Examinations 15 (JCNDE) this fall at the 2013 ADA Annual Session. To represent ADEA, the Board of 16 Directors is recommending that Dr. Frank Licari, Midwestern University-Illinois, be 17 appointed for a four-year term beginning in 2013 and ending in 2017. 18 The ADEA bylaws allow delegates to nominate additional candidates for ADA JCNDE 19 membership at the Opening Session of the House. (Please note: JCNDE members must 20 be active members of the ADA.) Any delegate presenting a nominee must obtain the 21 candidate’s consent to run and a copy of the candidate’s curriculum vita, which will be 22 made available for delegates’ review in the ADEA Registration Area. 23

The ADEA Board of Directors asks the House to approve the following resolution: 24 3H-2013 Resolved, that the ADEA House of Delegates elect Dr. Frank Licari 25 to a four-year term on the Joint Commission on National Dental 26

Examinations with the term to begin at the conclusion of the 27 2013 ADA Annual Session and end at the conclusion of the 28 2017 ADA Annual Session. 29

30


Resolution 4H-2013 1 2013 ADEAGies Foundation Board of Trustees Appointments 2

3 4 In order to enhance its ability to manage the challenges facing dental and allied dental 5 education and research, the William J. Gies Foundation for the Advancement of 6 Dentistry joined with ADEA in 2002 to create the William J. Gies Foundation for the 7 Advancement of Dentistry of the American Dental Education Association (ADEAGies 8 Foundation). The mission of the ADEAGies Foundation is to enhance the oral health of 9 the public through programs that support dental education, research, leadership, and 10 recognition. 11 12 According to the bylaws, the Board of Trustees of the ADEAGies Foundation consists of 13 four or more ADEA appointed members, including the Past President, the Executive 14 Director, one member appointed by the ADEA Board of Directors (but who cannot be a 15 Board member), and a member appointed by the ADEA House of Delegates. The 16 appointment by the ADEA House of Delegates is for a two-year term, beginning in July 17 2013 and ending in July 2015 with the appointment of two new members at the ADEA 18 Annual Session. 19 20 The ADEA Board of Directors recommends that the House elect Dr. R. Ivan Lugo, The 21 Procter & Gamble Company, and Dr. Jane Weintraub, University of North Carolina at 22 Chapel Hill, to two-year terms to expire in 2015. 23 24

The ADEA Board of Directors asks the House to approve the following resolution: 25 26 4H-2013 Resolved, that the ADEA House of Delegates appoint Dr. R. Ivan Lugo 27

and Dr. Jane Weintraub to two-year terms beginning in July 2013 and 28 ending in July 2015, as members of the ADEAGies Foundation Board of 29 Trustees. 30

31 32


Resolution 5H-2013 1 Appreciations 2

ADEA relies significantly on outside support for a number of its activities, and numerous 3 organizations provided much-needed assistance since last year’s ADEA Annual 4 Session. The ADEA Board of Directors expresses its sincere appreciation to the 5 following companies, organizations, institutions, and individuals for their generous 6 support. Those who have supported ADEA activities and events over the past year—7 from last year’s ADEA Annual Session until the start of this year’s Annual Session—are 8 listed alphabetically. Most of the companies listed are also Corporate Members of 9 ADEA, and we are especially grateful to them. 10

11 Academy for Academic Leadership sponsored an Exhibit Hall raffle item at the 2012 12 ADEA Annual Session & Exhibition. 13 14 ADA Insurance Plans was a general sponsor for the 2012 ADEA Fall Meetings on the 15 ADEA Sections of Financial Aid and Student Affairs. The company provided a general 16 sponsorship for the 54th Annual ADEA Deans’ Conference as well. 17 18 ADEAGies Foundation funded the ADEA/William J. Gies Foundation Education 19 Fellowship. 20 21 A-dec was a Gold Sponsor of the 2012 William J. Gies Awards for Vision, Innovation and 22 Achievement. The company sponsored an evening reception at the 45th Annual National 23 ADEA Allied Dental Program Directors’ Conference. A-dec was a cosponsor for a 24 reception and dinner at the 2012 Mid-Year Meeting of the ADEA Sections on Business 25 Financial Administration and Clinic Administration. The company sponsored a luncheon 26 at the 54th Annual ADEA Deans’ Conference and Exhibit Hall raffle item at the 2012 27 ADEA Annual Session. 28 29 AEGIS Communications was a Diamond Sponsor of the 2012 William J. Gies Awards for 30 Vision, Innovation and Achievement. The company also sponsored the opening evening 31 reception at the 54th Annual ADEA Deans’ Conference. AEGIS Communications 32 continued its support of the ADEA Curriculum Resource Center Modules; the company 33 provided website maintenance for the ADEA Curriculum Resource Center. AEGIS 34 Communications provided the broad environmental scan, the background research, and 35 the comprehensive analysis in support of work of the ADEA Task Force on Academia-36 Industry Interactions. 37 38 Air Techniques was a general sponsor at the 2012 Mid-Year Meeting of the ADEA 39 Sections on Business Financial Administration and Clinic Administration. The company 40 also provided a general sponsorship at the 54th Annual ADEA Deans’ Conference. 41 42 Alpha Omega Foundation funded the ADEA/Alpha Omega Foundation/Leonard Abrams 43 Scholar in the 2012 ADEA Leadership Institute. 44 45 American Association of Community College and the U.S. Department of Labor – on-46 going grant from AACC for completion of AACC’s Healthcare Virtual Career Platform 47 Federal Award. 48 49


50 American Association of Endodontists Foundation was a Diamond Sponsor of the 2012 51 William J. Gies Awards for Vision, Innovation and Achievement and an Exhibit Hall raffle 52 item at the 2012 ADEA Annual Session & Exhibition. The association funded the 53 ADEA/American Association of Endodontists Foundation Scholar in the 2012 ADEA 54 Leadership Institute. 55 56 American College of Prosthodontists was a contributor to the 2012 William J. Gies 57 Awards for Vision, Innovation and Achievement. 58 59 Arizona School of Dentistry & Oral Health was a Deans’ List Sponsor of the 2012 William 60 J. Gies Awards for Vision, Innovation and Achievement. 61 62 Aspen Dental Management, Inc. was a Gold Sponsor of the William J. Gies Awards for 63 Vision, Innovation and Achievement. The company provided general sponsorships for 64 both the 2012 Mid-Year Meeting of the ADEA Sections on Business Financial 65 Administration and Clinic Administration and the 54th Annual ADEA Deans’ Conference. 66 Aspen Dental Management, Inc. supported the ADEA GoDental® Workshop and 67 Recruitment Fair for Pre-dental Students and Advisors at the 2012 Annual Session. 68 69 axiUM Software provided inserts in attendee bags for the 2012 ADEA Annual Session & 70 Exhibition. The company also sponsored a break at the 2012 Mid-Year Meeting of the 71 ADEA Sections on Business Financial Administration and Clinic Administration. 72 73 Texas A&M University Baylor College of Dentistry was a Deans’ List Sponsor of the 74 2012 William J. Gies Awards for Vision, Innovation and Achievement. 75 76 Bien Air USA was a general sponsor for both the 2012 Mid-Year Meeting for the ADEA 77 Sections on Business Financial Administration and Clinic Administration and the 54th 78 Annual ADEA Deans’ Conference. The company also sponsored an Exhibit Hall raffle 79 item at the 2012 ADEA Annual Session & Exhibition. 80 81 Boston University Henry M. Goldman School of Dentistry was a Deans’ List Sponsor of 82 the 2012 William J. Gies Awards for Vision, Innovation and Achievement. 83 84 Brasseler USA provided general sponsorships for both the 2012 Mid-Year Meeting for 85 the ADEA Sections on Business Financial Administration and Clinic Administration and 86 the 54th Annual ADEA Deans’ Conference. The company also sponsored the Welcome 87 Reception at the 45th Annual National ADEA Allied Dental Program Directors’ 88 Conference. 89 90 Carl Zeiss Meditec, Inc. sponsored a breakfast at the 54th Annual ADEA Deans’ 91 Conference. 92 93 Colgate-Palmolive Co. was a Diamond Sponsor of the 2012 William J. Gies Awards for 94 Vision, Innovation and Achievement. The company supported the Journal of Dental 95 Education Online. The company sponsored the ADEA Leadership Institute Alumni 96 Reception welcoming the Class of 2013 at the 2012 ADEA Annual Session & Exhibition. 97 Colgate-Palmolive Co. sponsored the Lunch and Learn Session at the 45th Annual 98 National ADEA Allied Dental Program Directors’ Conference. The company again 99 provided generous support for the ADEA/Colgate-Palmolive/National Dental Association 100


Dr. Jeanne C. Sinkford Scholar in the ADEA Leadership Institute, the ADEA/Colgate-101 Palmolive Excellence in Teaching Award, the ADEA/ADEA Council of Students/Colgate-102 Palmolive Junior Faculty Award, and the ADEA/Colgate-Palmolive Allied Dental Hygiene 103 Educators Fellowship. The company sponsored an education session and the New 104 Deans Workshop at the 54th Annual ADEA Deans’ Conference. Colgate-Palmolive Co. 105 supported the Oral Care for Older Adults Module in the ADEA Curriculum Resource 106 Center. Lastly, ADEA wishes to thank Colgate-Palmolive Co. for becoming the 107 Exclusive Sponsor of the ADEA/Colgate-Palmolive Co. Academy for Academic 108 Leadership/Institute for Allied Health Educators. 109 110 Certiphi Screening, Inc. sponsored an Exhibit Hall raffle item at the 2012 ADEA Annual 111 Session & Exhibition. 112 113 Dalhousie University Faculty of Dentistry was a Deans’ List Sponsor of the 2012 William 114 J. Gies Awards for Vision, Innovation and Achievement 115 116 Dental Services Group sponsored a breakfast at the 2012 Mid-Year Meeting on the 117 ADEA Sections on Business Financial Administration and Clinic Administration. The 118 company also provided a general sponsorship at the 54th Annual ADEA Deans’ 119 Conference. 120 121 DentalEZ Group was a Diamond Sponsor of the 2012 William J. Gies Awards for Vision, 122 Innovation and Achievement. The company also was a general sponsor at the 2012 123 Mid-Year Meeting of the ADEA Sections on Business Financial Administration and Clinic 124 Administration. 125 126 DENTSPLY International, Inc. was a Diamond Sponsor of the 2012 William J. Gies 127 Awards for Vision, Innovation and Achievement. In addition, the company sponsored 128 the Student Poster Awards at the 2012 Annual Session. DENTSPLY International, Inc. 129 provided general sponsorships for both the 45th Annual National ADEA Allied Dental 130 Program Directors’ Conference and the 2012 Mid-Year Meeting for the ADEA Sections 131 on Business Financial Administration and Clinic Administration. The company 132 sponsored the Third Evening Reception at the 54th Annual ADEA Deans’ Conference. 133 134 Eastern Dentists Insurance Company provided a sponsorship of Belly Bands Around 135 Printed Programs at the 2012 ADEA Annual Session & Exhibition. The company was a 136 general sponsor at the 54th Annual ADEA Deans’ Conference. 137 138 ExamSoft Worldwide, Inc. provided a mobile site sponsorship at the 2012 ADEA Annual 139 Session & Exhibition. 140 141 The Forsyth Institute was a Deans’ List Sponsor of the 2012 William J. Gies Awards for 142 Vision, Innovation and Achievement. 143 144 Fortress Insurance Company was a general sponsor of the 54th Annual ADEA Deans’ 145 Conference. 146 147 G. Hartzell & Son supported an education program at the 45th Annual National ADEA 148 Allied Dental Program Directors’ Conference. 149 150


Georgia Regents University College of Dental Medicine was a Deans’ List Sponsor of 151 the 2012 William J. Gies Awards for Vision, Innovation and Achievement 152 153 GlaxoSmithKline was a general sponsor for both the 45th Annual National Allied Dental 154 Program Directors’ Conference and the 54th Annual ADEA Deans’ Conference. 155 156 Harvard School of Dental Medicine was a Deans’ List Sponsor of the 2012 William J. 157 Gies Awards for Vision, Innovation and Achievement. 158 159 Henry Schein, Inc. was a Gold Sponsor of the 2012 William J. Gies Awards for Vision, 160 Innovation and Achievement. The company also sponsored a luncheon at the 2012 Mid-161 Year Meeting for the ADEA Sections on Business Financial Administration and Clinic 162 Administration. 163 164 Howard University College of Dentistry was a Deans’ List Sponsor of the 2012 William J. 165 Gies Awards for Vision, Innovation and Achievement. 166 167 Hu-Friedy Manufacturing Co., Inc. was a Diamond Sponsor of the 2012 William J. Gies 168 Awards for Vision, Innovation and Achievement. The company sponsored a reception 169 and dinner at the 45th Annual National ADEA Allied Dental Program Directors’ 170 Conference. In addition, Hu-Friedy Manufacturing Co., Inc. co-sponsored a reception at 171 the 2012 Mid-Year Meeting for the ADEA Sections on Business Financial Administration 172 and Clinic Administration. The company supported an education program at the 54th 173 Annual ADEA Deans’ Conference. 174 175 Image Navigation Ltd. was a general sponsor of the 54th Annual ADEA Deans’ 176 Conference. 177 178 Indiana University School of Dentistry was a Deans’ List Sponsor of the 2012 William J. 179 Gies Awards for Vision, Innovation and Achievement 180 181 Institute for Oral Health sponsored the Allied Dental Faculty Leadership Development 182 Program Alumni Reception at the 2012 ADEA Annual Session & Exhibition, the ADEA 183 GoDental Workshop and Recruitment Fair for Pre-dental Students and Advisors, 184 lanyards, pens and an Exhibit Hall raffle item at the 2012 ADEA Annual Session & 185 Exhibition. The company was also a general sponsor of 186 www.ExploreHealthCareers.org. 187 188 Isolite Systems was a general sponsor for the 2012 Mid-Year Meeting of the ADEA 189 Sections on Business Financial Administration and Clinic Administration. The company 190 provided an additional general sponsorship of the 54th Annual ADEA Deans’ 191 Conference. Isolite Systems sponsored an Exhibit Hall raffle item at the 2012 ADEA 192 Annual Session & Exhibition. 193 194 Johnson & Johnson Consumer Healthcare Products, Division of McNEIL-PPC, Inc. was 195 the Premier Sponsor of the 2012 William J. Gies Awards for Vision, Innovation and 196 Achievement. The company provided the “Own the Bathroom” sponsorship during the 197 2012 ADEA Annual Session. Johnson & Johnson Consumer Healthcare Products 198 supported the 2012 awards for both the ADEA/Johnson & Johnson Healthcare 199 Preventative Dentistry Scholarships and the ADEA/Johnson & Johnson Healthcare Enid 200 A. Neidle Scholar-in-Residence Program for Women. The company was a general 201


sponsor of the ADEA Leadership Institute. Last, Johnson & Johnson Healthcare 202 Products sponsored the Keynote Address at the 45th Annual National ADEA Allied 203 Dental Program Directors’ Conference, the 2012 Mid-Year Meeting of the ADEA 204 Sections on Business Financial Administration and Clinic Administration and the 54th 205 Annual ADEA Deans’ Conference. 206 207 Kahler Slater was a general sponsor for the 2012 Mid-Year Meeting of the ADEA 208 Sections on Business Financial Administration and Clinic Administration. The company 209 provided a general sponsorship for the 54th Annual ADEA Deans’ Conference as well. 210 211 KaVo Group Equipment_KaVo, Pelton & Crane, Marus supported an education program 212 at the 2012 Mid-Year Meeting of the ADEA Sections on Business Financial 213 Administration and Clinic Administration and an education program at the 54th Annual 214 ADEA Deans’ Conference. . 215 216 KaVo Imaging_DEXIS, Gendex, i-CAT, Instrumentarium and SOREDEX supported an 217 education program at the 2012 Mid-Year Meeting of the ADEA Sections on Business 218 Financial Administration and Clinic Administration and an education program at the 54th 219 Annual ADEA Deans’ Conference. 220 221 Liaison International, Inc. was a Gold Sponsor of the 2012 William J. Gies Awards for 222 Vision, Innovation and Achievement. The company sponsored the ADEA GoDental 223 Workshop and Recruitment Fair for Pre-dental Students and Advisors at the 2012 ADEA 224 Annual Session & Exhibition. Liaison International, Inc. supported both the 2012 225 ADEA/Liaison International GoDental Internship and ADEA/Liaison International 226 Academic Dental Career Program Fellow. 227 228 Loma Linda University School of Dentistry was a Deans’ List Sponsor of the 2012 229 William J. Gies Awards for Vision, Innovation, and Achievement. 230 231 Marquette University School of Dentistry was a Deans’ List Sponsor of the 2012 William 232 J. Gies Awards for Vision, Innovation, and Achievement. 233 234 Medical Protective Company was general sponsor of the 2012 Mid-Year Meeting of the 235 ADEA Sections on Business Financial Administration and Clinic Administration. 236 237 Medical University of South Carolina James B. Edwards College of Dentistry was a 238 Deans’ List Sponsor of the 2012 William J. Gies Awards for Vision, Innovation, and 239 Achievement. 240 241 Meharry Medical College School of Dentistry was a Deans’ List Sponsor of the 2012 242 William J. Gies Awards for Vision, Innovation, and Achievement. 243 244 Midmark Corporation was a Gold Sponsor of the 2012 William J. Gies Awards for Vision, 245 Innovation and Achievement. The company sponsored an Exhibit Hall raffle item at the 246 2012 ADEA Annual Session & Exhibition. Midmark Corporation provided general 247 sponsorships for both the 2012 Mid-Year Meeting of the ADEA Sections on Business 248 Financial Administration and Clinic Administration and the 54th Annual ADEA Deans’ 249 Conference. 250 251


Midwestern University College of Dental Medicine (Arizona) was a Deans’ List Sponsor 252 of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 253 254 National Dental Association supported the ADEA/Colgate-Palmolive/National Dental 255 Association Dr. Jeanne C. Sinkford Scholar in the ADEA Leadership Institute. 256 257 New York University College of Dentistry was a Deans’ List Sponsor of the 2012 William 258 J. Gies Awards for Vision, Innovation, and Achievement. 259 260 Noble Biocare USA, LLC was a Gold Sponsor of the 2012 William J. Gies Awards for 261 Vision, Innovation, and Achievement. The company also provided a general 262 sponsorship for the 54th Annual ADEA Deans’ Conference. 263 264 OraPharma, Inc., a subsidiary of Valeant Pharmaceuticals, was a contributor to the 2012 265 William J. Gies Awards for Vision, Innovation, and Achievement. The company provided 266 an Educational Grant for the 45th Annual National ADEA Allied Dental Program 267 Directors’ Conference. OraPharma, Inc. also provided an Educational Grant for the 54th 268 Annual ADEA Deans’ Conference. 269 270 Pacific Dental Services, Inc. sponsored the posters at the 2012 ADEA Annual Session & 271 Exhibition. The company was also a general sponsor of both the 2012 Mid-Year 272 Meeting of the ADEA Sections on Business Financial Administration and Clinic 273 Administration and the 54th Annual ADEA Deans’ Conference. 274 275 Philips Oral Healthcare, Inc. was a general sponsor of both the 2012 Mid-Year Meeting 276 of the ADEA Sections on Business Financial Administration and Clinic Administration 277 and the 54th Annual ADEA Deans’ Conference. The company also provided lanyards 278 for the 45th Annual National ADEA Allied Dental Program Directors’ Conference. 279 280 Premier Dental Products Company sponsored a morning break at the 45th Annual 281 National Allied Dental Program Directors’ Conference. The company also sponsored 282 Exhibit Hall raffle items at the 2012 ADEA Annual Session & Exhibition. 283 284 The Procter & Gamble Company was a Diamond Sponsor of the 2012 William J. Gies 285 Awards for Vision, Innovation, and Achievement. The company sponsored the Dental 286 Hygiene Clinic Coordinators Luncheon and the Dental Hygiene Graduate Program 287 Directors Meeting at the 2012 ADEA Annual Session & Exhibition. The Procter & 288 Gamble Company funded both the ADEA/Crest Oral-B Scholarship for Pre-doctoral 289 Dental Students Pursuing Academic Careers and the ADEA/Crest Oral-B Laboratories 290 Scholarship for Dental Hygiene Students Pursuing Academic Careers. The company 291 sponsored a breakfast for both the 45th Annual National ADEA Allied Dental Program 292 Directors’ Conference and the 54th Annual ADEA Deans’ Conference. The Procter & 293 Gamble Company supported the educational sessions on Embracing, Access, Diversity, 294 and Inclusion at the 2012 ADEA Fall Meetings. Procter & Gamble sponsored the ADEA 295 GoDental Workshop and Recruitment Fair for Pre-dental Students and Advisors. The 296 company sponsored a luncheon at the 2012 Mid-Year Meeting of the ADEA Sections on 297 Business Financial Administration and Clinic Administration. Last, the Procter & Gamble 298 Company continued to sponsor both the ADEA Leadership Institute and the ADEA 299 Deans’ Institute. 300 301


The Robert Wood Johnson Foundation was a sponsor of the need-based travel 302 expenses for Summer Medical and Dental Education Program participants. 303 304 Roseman University of Health Sciences College of Dental Medicine was a Deans’ List 305 Sponsor of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement 306 307 Secure Innovations, Inc. sponsored a breakfast at the 2012 Mid-Year Meeting of the 308 ADEA Sections on Business Financial Administration and Clinic Administration. 309 310 Septodont, Inc. was a Diamond Sponsor of the 2012 William J. Gies Awards for Vision, 311 Innovation, and Achievement. The company supported an educational grant for the 54th 312 Annual ADEA Deans’ Conference. 313 314 Sigma Phi Alpha funded the ADEA/Sigma Phi Alpha Linda DeVore Scholarship. 315 316 Sirona Dental, Inc. sponsored the White Coat Ceremony as well as a lunch at the 2012 317 ADEA Annual Session & Exhibition. The company was a general sponsor for the 45th 318 Annual National ADEA Allied Dental Program Directors’ Conference. Sirona Dental, Inc. 319 also supported educational programs for both the 2012 Mid-Year Meeting of the ADEA 320 Sections on Business Financial Administration and Clinic Administration and the 54th 321 Annual ADEA Deans’ Conference. Sirona Dental, Inc. sponsored Exhibit Hall raffle items 322 at the 2012 ADEA Annual Session. 323 324 Stage Front Presentation Systems was a general sponsor of the 2012 Mid-Year Meeting 325 of the ADEA Sections on Business Financial Administration and Clinic Administration. 326 327 Stony Brook University School of Dental Medicine was a Deans’ List Sponsor of the 328 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 329 330 Sunstar Americas, Inc. was a general sponsor for both the 45th Annual National ADEA 331 Allied Dental Program Directors’ Conference and the 54th Annual ADEA Deans’ 332 Conference. The company also supported the ADEA Sunstar Americas, Inc. Harry 333 Bruce Legislative Fellowship and the ADEA Sunstar America’s Jack Bresch Student 334 Internship Award Program. 335 336 Sybron Group_Kerr, Pentron, Total Care, Rotary, Ormco, Orascoptic supported an 337 education program at the 2012 Mid-Year Meeting of the ADEA Sections on Business 338 Financial Administration and Clinic Administration and an education program at the 54th 339 Annual ADEA Deans’ Conference. 340 341 Tufts University School of Dental Medicine was a Deans’ List Sponsor of the 2012 342 William J. Gies Awards for Vision, Innovation, and Achievement. 343 344 Ultradent Products, Inc. sponsored a morning at the 2012 Mid-Year Meeting of the 345 ADEA Sections on Business Financial Administration and Clinic Administration. 346 347 University of Alabama at Birmingham School of Dentistry was a Deans’ List Sponsor of 348 the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 349 350 University of California, Los Angeles, School of Dentistry was a Deans’ List Sponsor of 351 the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 352


University of Connecticut School of Dental Medicine was a Deans’ List Sponsor of the 353 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 354 355 University of Detroit Mercy School of Dentistry was a Deans’ List Sponsor of the 2012 356 William J. Gies Awards for Vision, Innovation and Achievement. 357 358 University of Florida College of Dentistry was a Deans’ List Sponsor of the 2012 William 359 J. Gies Awards for Vision, Innovation, and Achievement. 360 361 University of Illinois at Chicago College of Dentistry was a Deans’ List Sponsor of the 362 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 363 364 University of Kentucky College of Dentistry was a Deans’ List Sponsor of the 2012 365 William J. Gies Awards for Vision, Innovation, and Achievement. 366 367 University of Louisville School of Dentistry was a Deans’ List Sponsor of the 2012 368 William J. Gies Awards for Vision, Innovation, and Achievement. 369 370 University of Maryland School of Dentistry was a Deans’ List Sponsor of the 2012 371 William J. Gies Awards for Vision, Innovation, and Achievement. 372 373 University of Michigan School of Dentistry was a Deans’ List Sponsor of the 2012 374 William J. Gies Awards for Vision, Innovation, and Achievement. 375 376 University of Minnesota School of Dentistry was a Deans’ List Sponsor of the 2012 377 William J. Gies Awards for Vision, Innovation, and Achievement. 378 379 University of Missouri - Kansas City School of Dentistry was a Deans’ List Sponsor of 380 the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 381 382 University of Nebraska Medical Center College of Dentistry was a Deans’ List Sponsor 383 of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 384 385 University of North Carolina at Chapel Hill School of Dentistry was a Deans’ List Sponsor 386 of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 387 388 University of Oklahoma College of Dentistry was a Deans’ List Sponsor of the 2012 389 William J. Gies Awards for Vision, Innovation, and Achievement. 390 391 University of Tennessee Health Science Center College of Dentistry was a Deans’ List 392 Sponsor of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 393 394 University of Texas Health Science Center at San Antonio Dental School was a Deans’ 395 List Sponsor of the 2012 William J. Gies Awards for Vision, Innovation and Achievement. 396 397 University of Texas School of Dentistry at Houston was a Deans’ List Sponsor of the 398 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 399 400 University of the Pacific Arthur A. Dugoni School of Dentistry was a Deans’ List Sponsor 401 of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement. 402 403


Virginia Commonwealth University School of Dentistry was a Deans’ List Sponsor of the 404 2012 William J. Gies Awards for Vision, Innovation, and Achievement 405 406 VitalSource Technologies, Inc. provided a general sponsorship for the 54th Annual ADEA 407 Deans’ Conference. 408 409 W.K. Kellogg Foundation funded a grant to support partnership with dental schools that 410 have minority dental faculty development and dental allied health programs to enhance 411 community partnership. 412 413 West Virginia University School of Dentistry was a Deans’ List Sponsor of the 2012 414 William J. Gies Awards for Vision, Innovation, and Achievement. 415 416 Western University of Health Sciences College of Dental Medicine was a Deans’ List 417 Sponsor of the 2012 William J. Gies Awards for Vision, Innovation, and Achievement 418 419 Whip Mix Corporation sponsored the Section on Prosthodontics Meeting & Luncheon 420 and an Exhibit Hall raffle item at the 2012 ADEA Annual Session & Exhibition. 421 422 Zimmer Dental, Inc. provided educational grants for the 2012 ADEA Annual Session & 423 Exhibition, the 2012 Mid-Year Meeting of the ADEA Sections on Business Financial 424 Administration and Clinic Administration, and the 54th Annual ADEA Deans’ Conference. 425 426

The ADEA Board of Directors asks the House to approve the following resolution: 427 428 5H-2013 Resolved, that the American Dental Education Association 429

expresses its sincere appreciation to the following organizations 430 and individuals for their generous support of the Association’s 431 activities and programs between the start of the 2012 ADEA Annual 432 Session & Exhibition and the start of the 2013 ADEA Annual Session 433 & Exhibition: 434

435 . 436

• Academy for Academic Leadership 437 • ADA Insurance Plans 438 • ADEAGies Foundation 439 • A-dec 440 • AEGIS Communications 441 • Air Techniques 442 • Alpha Omega Foundation 443 • American Association of Community College and the U.S. Department of Labor 444 • American Association of Endodontists 445 • American College of Prosthodontists 446 • Arizona School of Dentistry & Oral Health 447 • Aspen Dental Management, Inc. 448 • axiUM Software 449 • Baylor College of Dentistry 450 • Bien Air USA 451 • Boston University Henry M. Goldman School of Dental Medicine 452


• Brasseler USA 453 • Carl Zeiss Meditec, Inc. 454 • Colgate-Palmolive Co. 455 • Certiphi Screening, Inc. 456 • Dalhousie University Faculty of Dentistry 457 • Dental Services Group 458 • DentalEZ Group. 459 • DENTSPLY International, Inc. 460 • Eastern Dentists Insurance Company 461 • ExamSoft Worldwide, Inc. 462 • The Forsyth Institute. 463 • Fortress Insurance Company 464 • G. Hartzell & Son. 465 • Georgia Regents University College of Dental Medicine 466 • GlaxoSmithKline 467 • Harvard School of Dental Medicine 468 • Henry Schein, Inc. 469 • Howard University College of Dentistry 470 • Hu-Friedy Manufacturing Co., Inc. 471 • Image Navigation Ltd. 472 • Indiana University School of Dentistry 473 • Institute for Oral Health 474 • Isolite Systems 475 • Johnson & Johnson Consumer Healthcare Products, Division of McNEIL-476

PPC, Inc. 477 • Kahler Slater 478 • KaVo Group Equipment_KaVo, Pelton & Crane, Marus 479 • KaVo Imaging_DEXIS, Gendex, i-CAT, Instrumentarium and SOREDEX 480 • Liaison International, Inc. 481 • Loma Linda University School of Dentistry 482 • Marquette University School of Dentistry 483 • Medical Protective Company 484 • Medical University of South Carolina James B. Edwards College of Dental 485

Medicine 486 • Meharry Medical College School of Dentistry 487 • Midmark Corporation 488 • Midwestern University of College of Dental Medicine (Arizona) 489 • National Dental Association 490 • New York University College of Dentistry 491 • Noble Biocare USA, LLC 492 • OraPharma, Inc., a subsidiary of Valeant Pharmaceuticals 493 • Pacific Dental Services, Inc. 494 • Philips Oral Healthcare, Inc. 495 • Premier Dental Products Company 496 • The Procter & Gamble Company 497 • The Robert Wood Johnson Foundation 498 • Roseman University of Health Sciences College of Dental Medicine 499 • Secure Innovations, Inc. 500


• Septodont, Inc. 501 • Sigma Phi Alpha 502 • Sirona Dental, Inc. 503 • Stage Front Presentation Systems 504 • Stony Brook University School of Dental Medicine 505 • Sunstar Americas, Inc. 506 • Sybron Group_Kerr, Pentron, Total Care, Rotary, Ormco, Orascoptic 507 • Texas A&M University 508 • Tufts University School of Dental Medicine 509 • Ultradent Products, Inc. 510 • University of Alabama at Birmingham School of Dentistry 511 • University of California, Los Angeles, School of Dentistry 512 • University of Connecticut School of Dental Medicine 513 • University of Detroit Mercy School of Dentistry 514 • University of Florida College of Dentistry 515 • University of Illinois at Chicago College of Dentistry 516 • University of Kentucky College of Dentistry 517 • University of Louisville School of Dentistry 518 • University of Maryland School of Dentistry 519 • University of Michigan School of Dentistry 520 • University of Minnesota School of Dentistry 521 • University of Missouri - Kansas City School of Dentistry 522 • University of Nebraska Medical Center College of Dentistry 523 • University of North Carolina at Chapel Hill School of Dentistry 524 • University of Oklahoma College of Dentistry 525 • University of Tennessee Health Science Center College of Dentistry 526 • University of Texas Health Science Center at San Antonio School of Dentistry 527 • University of Texas School of Dentistry at Houston, The 528 • University of the Pacific Arthur A. Dugoni School of Dentistry 529 • Virginia Commonwealth University School of Dentistry 530 • VitalSource Technologies, Inc. 531 • W.K. Kellogg Foundation. 532 • West Virginia University School of Dentistry 533 • Western University of Health Sciences College of Dental Medicine 534 • Whip Mix Corporation 535 • Zimmer Dental, Inc. 536


Actions at the Closing Session of the ADEA House of Delegates 1

2 Resolution 6H-2013 3

Revision of the ADEA Bylaws 4 5 Background 6 As a District of Columbia (DC) nonprofit corporation, ADEA must be in compliance with 7 the DC Nonprofit Corporation Code. The D.C. Nonprofit Corporation Code underwent a 8 complete overhaul in 2011-2012. Like other nonprofit organizations, ADEA’s Bylaws are 9 internal rules that describe decision-making authority and how those powers are 10 exercised, so they were most directly affected by these Code changes. Accordingly, the 11 ADEA Bylaws have been revised to be updated, clarified, and compliant with the revised 12 DC Code and best practices, while preserving the unique ADEA organizational structure. 13 14 The ADEA Board of Directors directed staff to revise the bylaws in accordance with the 15 new DC Nonprofit Corporation Code, as well as revise and improve bylaws-related 16 governance structures and procedures for ADEA Councils simultaneously. 17 18 The Bylaws, revised in four major ways, would provide for: 19 20

1. achieving legal and technical compliance with applicable law; 21 2. clarifying the members’ rights and the governance procedures under the Bylaws; 22 3. revision of provisions to improve the governance structure and procedures; and, 23 4. identification and relocation of non-bylaw terms outside the Bylaws. 24

25 The Bylaws revisions would: 26 27

1. effect compliance with provisions concerning the indemnification of directors, 28 officers, volunteers, and employees; 29

2. comply with revised definitions and procedures for handling of conflicts of 30 interest; 31

3. establish procedures for the exercise of new emergency governance powers; 32 4. clarify procedures for removal from office; 33 5. delineate the restrictions on the use of proxies; and, 34 6. outline the new and more detailed Board Director and Officer fiduciary duties. 35 7. clarify member voting rights; 36 8. clarify who is eligible for service in various ADEA governance positions; and, 37 9. clarify the quorum requirements for the Board, for the House of Delegates, and 38

for the various components of ADEA. 39 40 The Bylaws revision process was overseen by the Board of Directors, and the Board of 41 Directors supports and approves the revisions. 42 43 The ADEA Board of Directors asks the House to approve the following resolution: 44 45 6H-2013 Resolved, that the ADEA House of Delegates adopts the revised 46

Bylaws to go into effect at the close of the 2013 ADEA Annual 47 Session & Exhibition. 48


PROPOSED REVISED BYLAWS 1

OF THE 2

AMERICAN DENTAL EDUCATION 3

ASSOCIATION 4 5 6 Blue = new DC Nonprofit Code (Technical Changes) 7 Black = from original Bylaws, no changes 8 Green = editing of original Bylaws for clarity 9 Orange = Council changes related to membership and voting rights. 10 11 12 Note: ADEA Bylaws currently in place begin on page 112. 13

14 15


Preamble 16 17

The American Dental Education Association (ADEA) is incorporated as a District of 18 Columbia nonprofit corporation and as such is subject to the District of Columbia 19 Nonprofit Corporation Code. As established by its Articles of Incorporation, the 20 purpose of the Association is to advance and support dental education, dental 21 research, and the dental health and education of the general public, and it is 22 recognized by the Internal Revenue Service as a 501(c)(3) organization. 23

24 25

Chapter I: The House of Delegates – The ADEA Governing Body 26 27

A. Function, Powers, Obligations, and Duties 28 29

1. Functions, Powers, and Obligations. The House of Delegates is the 30 Association’s governing and legislative body. The House of Delegates 31 manages the property, business, and affairs of the Association in accordance 32 with these Bylaws and the purposes of the Association, and has the power: 33 34

a) To enact and, where appropriate, enforce policies of the 35 Association; 36

b) To approve all resolutions in the name of the Association; 37 c) To elect Active, Provisional, and Honorary Members; 38 d) To approve changes to the Bylaws, Policy Statements, and Position 39

Papers; 40 e) To approve new sections; 41 f) To approve the Association’s operating budgets; 42 g) To establish branch offices of the Association or change the 43

location of the ADEA Headquarters; 44 h) To elect the Chair-elect of the Board of Directors of the 45

Association; 46 i) To elect nominees for representation in other organizations when 47

so requested; and 48 j) To serve as an advocate on behalf of all Association policies and 49

positions. 50 51

2. Duties. As the ADEA governing body, pursuant to the District of Columbia 52 Nonprofit Code, members of the House of Delegates, are expected to 53 discharge their duties in good faith with the care an ordinarily prudent 54 person in a like position would exercise under similar circumstances in a 55 manner the Delegate reasonably believes to be in the best interests of the 56 Association; and in doing so to disclose to their fellow Delegates known 57 information relevant to the issues being considered by the House of 58 Delegates. 59

60


B. Composition. The House of Delegates is comprised the following: 61 1. The Officers; 62 2. The Council of Deans as represented by all of its members; 63 3. The Council of Faculties as represented by all of its members; 64 4. The Council of Allied Dental Program Directors is represented by its 65

Administrative Board and one Delegate for every 10 of its member 66 programs (or major portion thereof) in each of its four membership 67 categories—dental assisting education, dental hygiene education, dental 68 laboratory technology education, and advanced allied dental education. Each 69 category is represented by at least two Delegates. 70

5. The Council of Hospitals and Advanced Education Programs (COHAEP) is 71 represented by its Administrative Board, one representative from each of the 72 ADA-recognized dental specialties, two representatives from advanced 73 education in general dentistry programs, plus one delegate for every 10 74 COHAEP member programs COHAEP shall have at least 16 Delegates; 75

6. The Council of Sections is represented by each Section’s Councilor, Section 76 Chair, and its Administrative Board members. If a Section Councilor and/or 77 Section Chair is unable to serve as a Delegate in the House of Delegates, he 78 or she may appoint either the current Section Chair-elect or Section 79 Secretary to be ratified to serve as the alternate Delegate; 80

7. The Council of Students, Residents, and Fellows is represented by its 81 Administrative Board, by 12 predoctoral dental students (two each from 82 each of the six regions recognized by the Council), by four advanced dental 83 students, residents, or fellows (two from hospital-based programs and two 84 from non-hospital-based programs), and by six allied dental students (two 85 each from dental hygiene, dental assisting, and dental laboratory technology 86 education programs); 87

8. The Corporate Council is represented in the House of Delegates by its 88 Administrative Board. 89 90

9. Delegate Selection 91 a) All members of the Council of Deans serve as Delegates to the 92

House of Delegates. 93 b) All members of the Council of Faculties serve as Delegates to the 94

House of Delegates. Members are elected or appointed by their 95 institution. 96

c) The Council of Allied Dental Program Director’s Delegates to the 97 House of Delegates are nominated by members of the Council and 98 approved by the Council’s Administrative Board. The 99 Administrative Board also serves as Delegates to the House of 100 Delegates. 101

d) The Council of Hospitals and Advanced Education Program’s 102 Delegates to the House of Delegates include representatives from 103 the dental specialties who are nominated and reviewed by the 104 Council’s Administrative Board. Delegates that represent programs 105 may self-nominate or are nominated by the Council’s 106


Administrative Board. Delegates are appointed by the Council’s 107 Administrative Board. 108

e) The Council of Sections Delegates to the House of Delegates 109 include the Councilor and Chair of each Section. The members of 110 the Administrative Board also serve as Delegates to the House of 111 Delegates. 112

f) The Council of Students, Residents, and Fellows elects Delegates 113 at the Annual Session and Exhibition. Each member institution 114 represented at the Council meeting to elect Delegates gets one 115 vote. 116

g) The Corporate Council Delegates to the House of Delegates 117 consist of the Council’s Administrative Board. 118 119 120

C. Meetings of the House of Delegates 121 122

1. Annual Session and Exhibition. The House of Delegates normally 123 convenes at the Association’s Annual Session and Exhibition. The President 124 and CEO sends each Delegate an official notice of the time and place of 125 each Annual Session and Exhibition or other House of Delegates meeting 126 electronically or via postal mail. The notice is sent no fewer than 30 days 127 before the first day of the meeting. 128 129

2. Special Meetings. Special Meetings may be called by the Chair of the 130 Board or by request of the membership as specified in the Bylaws, Chapter 131 III, Section C.2. The President and CEO sends each Delegate an official 132 notice of the time and place of each Special Meeting along with a statement 133 of the business to be considered. The notice is sent electronically or via 134 postal mail no fewer than 30 days before the first day of the Meeting. No 135 other business except that provided for in the call may be considered unless 136 the members present unanimously agree to consider additional business. 137

138 3. Quorum. A majority of the House of Delegates or any of its committees 139

constitutes a quorum for the transaction of business at regular or special 140 meetings. 141 142

143 4. Order of Business in Meetings. 144

a) Regular Meeting: The order of business at a regular Meeting of the 145 House of Delegates is as follows, unless changed by a two-thirds 146 vote by the Delegates. 147

1. Call to order; 148 2. Report of quorum by President and CEO; 149 3. Approval of minutes of previous Meeting; 150 4. Reports of Officers; 151 5. Report of the Board of Directors; 152


6. Referrals of reports and resolutions; 153 7. Action on resolutions; 154 8. Unfinished business; 155 9. New business; 156 10. Installation of Officers; and 157 11. Adjournment. 158

b) Special Meeting: The order of business at a Special Meeting is as 159 follows: 160

1. Call to order; 161 2. Report of quorum by President and CEO; 162 3. Reading of call for Special Meeting; 163 4. Transaction of business as provided in call; and 164 5. Adjournment. 165

166 5. Procedures Regarding Resolutions. 167

a) Resolutions may be presented to the House of Delegates either by 168 the Board of Directors or by any Delegate in writing up to and 169 including the Opening of the House of Delegates. 170

b) Any Individual Member may submit a resolution to the Board of 171 Directors by December 1, prior to the next Annual Session and 172 Exhibition, which in its discretion may or may not choose to 173 forward it for further consideration. 174

c) Resolutions not brought before the last Board of Directors meeting 175 prior to the Annual Session and Exhibition may be introduced at 176 the Opening of the House of Delegates and must be presented by a 177 Delegate. 178

d) Resolutions brought after the Opening of the House of Delegates 179 cannot be considered by the House until the following year. The 180 resolution can be sent immediately after the Annual Session and 181 Exhibition to the President and CEO, who then presents it to the 182 Board of Directors for consideration before the next Annual 183 Session and Exhibition. 184

e) At its discretion, the Board of Directors may submit resolutions to 185 an appropriate Association component group for advice before 186 forwarding the resolution to the House of Delegates. 187

f) Annually, the Board of Directors appoints Reference Committee 188 Members to hold hearings at the Annual Session and Exhibition on 189 resolutions being presented to the House of Delegates and to make 190 recommendations on those resolutions upon request of the Board 191 of Directors. 192

g) Resolutions proposing expenditure of Association funds must be 193 accompanied by a cost impact statement estimating the amount of 194 funds required and the period of expenditure. 195

h) Resolutions proposing changes in the ADEA policies and Bylaws 196 must specify how the ADEA Policy Statements, Position Papers, 197 and Bylaws would be affected. 198


6. Removal. A member of the House of Delegates may be removed with or 199 without cause upon a majority vote of the Delegates whenever in the 200 Delegates’ judgment the best interest of the Association would be served 201 thereby, provided that all the Delegates have at least 21 days’ notice of the 202 proposed removal and the Delegate at issue has an opportunity to address 203 the House of Delegates personally, either by phone, in-person, or 204 electronically as determined by the discretion of the Board of Directors. 205

206 207

Chapter II: The Association’s Officers 208 209

A. Officers. The Association’s Elected Officers and ex officio Officers are as follows 210 and, per Chapter III below, function as the Association’s Executive Committee: 211

1. Chair of the Board 212 2. Chair-elect of the Board (who serves ex officio as Secretary) 213 3. Immediate Past Chair of the Board (who serves ex officio as Treasurer) 214 4. Board Director for Allied Dental Program Directors 215 5. Board Director for Deans 216 6. Board Director for Faculties 217 7. Board Director for Hospitals and Advanced Education Programs 218 8. Board Director for Sections 219 9. Board Director for Students, Residents, and Fellows 220 10. Board Director for the Corporate Council 221 11. President and CEO (ex officio, voting) 222 12. In addition, the House of Delegates may from time to time appoint or 223

authorize the President and CEO to appoint assistant Officers such as an 224 Assistant Secretary or an Assistant Treasurer. 225 226

B. Qualifications. To qualify for and serve as an Elected Officer, a person must be: 227 an Individual Member of the Association, a member of the Council for which he 228 or she serves as a Board Director, employed by, matriculated at, or appointed to a 229 Commission on Dental Accreditation-approved program and satisfy any other 230 Council-specific criteria. 231 232

C. Duties and Responsibilities of Officers 233 234

1. Duties in General. Officers shall have such authority and shall perform 235 such responsibilities as may be provided in these Bylaws or by resolution 236 of the Board of Directors, subject to the control of the Board of Directors. 237 Pursuant to the D.C. Code, Officers are expected to discharge their duties 238 in good faith, with the care an ordinarily prudent person in a like position 239 would exercise under similar circumstances, in a manner the Officer 240 reasonably believes to be in the best interests of the Association; and to 241 disclose relevant known information and any actual or probable material 242 violation of law involving the Association or material breach of duty to the 243


Association by an Officer, employee, or agent of the Association, that the 244 Officer believes has occurred or is likely to occur. 245

246 2. Duties of Specific Officers. 247

248 a) The Chair of the Board shall provide leadership in achieving the 249

Association’s mission, objectives, and ongoing business; to serve 250 as presiding Officer of the House of Delegates and Board of 251 Directors; and to supervise all of the affairs of the Association in 252 accordance with the policies and directives approved by the Board 253 of Directors. 254 255

b) The Chair-elect of the Board is to serve in place of the Chair of the 256 Board at the request of the Chair or in the absence of the Chair; 257 and to perform any duties requested by the Chair of the Board. 258

259 c) The Immediate Past Chair of the Board serves in place of the Chair 260

of the Board at the request of the Chair or Chair-elect of the Board, 261 or in the absence of both; to perform any duties requested by the 262 Chair of the Board; to Chair the Finance Committee of the Board 263 of Directors; and to Chair the Nominating Committee for Chair-264 elect of the Board. 265

266 d) The Secretary shall cause there to be a process managed by the 267

President and CEO for keeping the minutes of all meetings of the 268 Board of Directors including all votes and resolutions adopted and 269 shall cause there to be a process to record all such documents and 270 records (in print or electronically) in a medium kept for that 271 purpose. The Secretary will cause there to be a process managed 272 by the President and CEO for issuing notices of all Board of 273 Directors meetings, filing of all reports required by governmental 274 authorities, and performing such other functions and duties as the 275 Board may from time to time prescribe. 276

277 e) The Treasurer as the Chair of the Finance Committee will cause 278

there to be a process to ensure the safe custody of all funds, 279 securities and assets of the Association and the preparation of 280 financial reports. He or she will cause there to be a process by the 281 Finance Committee to review and approve an annual budget for the 282 Association, conduct regular reviews of the Association’s financial 283 statements and progress against the budget, oversee Association 284 investments, review the annual financial audit and reports required 285 by governmental authorities. The Board of Directors may appoint 286 and empower such Assistant Treasurers as shall be required to 287 carry out the purpose of this section. 288


f) Each Board Director represents an Association Council and in 289 addition to fulfilling the duties in this subsection, fulfills the 290 responsibilities set forth in Chapter VII (Councils) of these 291 Bylaws. The Board Directors are nominated according to 292 procedures set forth in Chapter VIII (Councils) of these Bylaws. 293

294 295 296

D. Nominating and Electing the Chair-elect 297 298

1. Nominating the Chair-elect of the Board. Annually, the Board of 299 Directors shall constitute a Nominating Committee, chaired by the 300 Immediate Past Chair of the Board, to nominate one or more candidates for 301 Chair-elect of the Board. The Committee shall receive and consider 302 nominations from the general membership, Council Administrative Boards, 303 and Delegates, and shall recommend one or more candidates to stand for 304 election. 305 Any member may make nominations according to the timetable and 306 procedures set forth in the Policy on Nominations for Chair-elect of the 307 Board, 308

309 2. Electing the Chair-elect of the Board of Directors. If there is only one 310

candidate for Chair-Elect of the Board, he or she is declared elected at the 311 Opening of the House of Delegates. If there are two or more candidates, the 312 members of the House of Delegates shall cast ballots at the Annual Session 313 and Exhibition during times designated by the Board of Directors. Voting 314 for the Chair-elect of the Board will be conducted by a process determined 315 by the Board of Directors. A majority vote is required for election. 316

317 E. Terms of Office, Succession, Installation, Removal, Filling Vacancies 318

319 1. Terms of Office. The term of office of any Officer shall be as follows but 320

shall not terminate until: (a) the installation of a successor; (b) the effective 321 date of his or her resignation submitted in writing to the Secretary or Chair 322 of the Board; (c) upon his or her death; or (d) upon removal from Office in 323 accordance with the provisions of these Bylaws. 324

325 2. Succession. The Chair-elect of the Board automatically succeeds to the 326

office of Chair of the Board, and the Chair of the Board automatically 327 succeeds to the office of Immediate Past Chair of the Board. The Chair-elect 328 of the Board, Chair of the Board, and Immediate Past Chair of the Board 329 serve one-year terms. After serving a term in any such position, they are 330 ineligible to serve again in any of those offices. 331

332 3. Installation. The other elected Association Officers are installed at the 333

Annual Session and Exhibition at the Closing Session of the House of 334


Delegates. The Board Directors serve a single three-year term, except that 335 the Board Director for Students, Residents, and Fellows shall serve a term of 336 office specified in Chapter VII, Section B.7 of these Bylaws. Board 337 Directors are ineligible to succeed themselves in the same role. 338

339 4. Removal. Any elected Officer may be removed from office, with or without 340

cause, upon a vote of a majority of the Board of Directors Members then in 341 office, whenever in the Board of Directors Members’ judgment the best 342 interest of the Association would be served thereby, provided that all the 343 Board of Directors Members have at least 10 days’ notice of the proposed 344 removal and the Officer at issue has an opportunity to address the Board of 345 Directors prior to the removal vote either in person, electronically, or via a 346 telephone meeting, as determined in the discretion of the Board of Directors. 347 Any Officer appointed by the Chair of the Board may be removed by the 348 Chair of the Board. 349

350 5. Filling Vacancies. 351

a) If either the Chair of the Board or Chair-elect of the Board dies, 352 resigns, or is removed for any reason, the Association’s 353 Nominating Committee shall nominate one or more candidates and 354 conduct an election by ballot to fill that vacancy by vote of the last 355 House of Delegates, to be held electronically such as by email or 356 by postal mail, as determined in the discretion and according to 357 procedures set forth by the Board of Directors. A majority of the 358 votes cast is required for election. 359

b) If an Immediate Past Chair of the Board dies, resigns, or is 360 removed for any reason, the position remains vacant until the Chair 361 of the Board assumes the office at the next Annual Session and 362 Exhibition, except that the Chair of the Board may appoint the 363 most recent Immediate Past Chair of the Board, if he or she is 364 willing, to serve as the Immediate Past Chair of the Board until the 365 next Annual Session and Exhibition when the Chair of the Board 366 assumes such office. 367

c) If a vacancy in the office of Immediate Past Chair of the Board is 368 not filled, the Chair of the Board serves as Chair of the Finance 369 Committee and the Nominating Committee for the Chair-Elect of 370 the Board. 371

d) In the event of the death, resignation, or removal of one or more of 372 the Board Directors, the vacancy shall be filled in accordance with 373 the procedures set forth in Chapter VII, Section B.8 of these 374 Bylaws. 375

Chapter III: Board of Directors 376 377 Composition and Function. The Board of Directors is comprised of the Officers of the 378 Association and functions as the Association’s Executive Committee. 379


A. Powers and Duties. The Board of Directors has the power to engage in the 380 oversight in the business affairs of the Association, including the following 381 powers and duties: 382 383

1. To serve as the Association’s Executive Committee; 384 2. When the House of Delegates is not in session, to establish ad hoc interim 385

policies, rules, and regulations, provided that such policies are not in 386 conflict with existing Association policy and Bylaws and are presented for 387 review at the next Meeting of the House of Delegates; 388

3. To report its actions to the House of Delegates at each Annual Session and 389 Exhibition; 390

4. To conduct the Association’s planning, including the development of 391 strategic, operational, and related plans, and to apprise the House of 392 Delegates of those plans; 393

5. To nominate: (a) a candidate(s) for ADEA Chair-elect of the Board; (b) 394 candidates for honorary membership; and (c) candidates for membership in 395 other organizations, as well as to appoint representatives to other 396 organizations; 397

6. To appoint and evaluate the President and CEO; 398 7. To ensure that all accounts of the Association are audited annually; 399 8. For each Annual Session and Exhibition, to prepare and submit an annual 400

operating budget for the following fiscal year to the House of Delegates for 401 approval; 402

9. To approve sections of the ADEA Governance Policy and Procedures 403 Manual. 404

10. To establish branch offices of the Association or change the location of the 405 ADEA Headquarters. 406

407 B. Meetings 408

409 1. Regular Meetings. The Board of Directors normally meets at least four 410

times a year upon at least 10 days’ notice, sent electronically or via postal 411 mail, either in person or by teleconference. 412 413

2. Special Meetings. The Chair of the Board of Directors may call a Special 414 Meeting at the request of at least three Board of Directors members, 415 provided that notice of the Special Meeting is sent electronically or via 416 postal mail to each member at least 10 days’ before the meeting by the 417 President and CEO. No other business, except that provided for in the call, 418 may be considered unless the members present unanimously agree to 419 consider additional business. 420

421 C. Limited Proxy Use. A Board Director who is unable to attend a Board of 422

Directors meeting may designate one of the other elected Council Officers to 423 attend in his or her place as a non-voting member of the Board of Directors for 424 that meeting. 425


Chapter IV: Governance Procedures 426 427

The following provisions apply to the members and committees of the House of 428 Delegates and the Board of Directors. 429

430 A. Leadership. The following officials have the described leadership roles at the 431

Meetings of the House of Delegates: 432 433

1. Presiding Officer. The Chair of the Board is the presiding Officer. In the 434 absence of the Chair of the Board, the Chair-elect of the Board is the 435 presiding Officer. In the absence of both, past Chairs of the Board, in 436 reverse order of service, are called on to preside. 437

2. Recording Officer. The President and CEO is the recording Officer and 438 custodian of the House of Delegates records. Staff and/or a professional 439 recorder may be used to obtain a record of the House of Delegates 440 proceedings. The President and CEO ensures that a record of the 441 proceedings is published annually in the Association’s Proceedings. 442 443

3. Parliamentarian. The President and CEO appoints the Parliamentarian. 444 445

B. Quorum. A majority of the membership of the Board, or any Committee of the 446 Board, constitutes a quorum for the transaction of business for that entity. 447

448 C. Manner of Acting. A majority of the votes cast on a matter where a quorum is 449

present shall be necessary for the adoption thereof unless a greater proportion is 450 required by law or these Bylaws. 451

452 D. Alternative Action. Any action required by law to be taken at a meeting, may be 453

taken without a meeting if a consent in writing, setting forth the action so taken, is 454 signed by (or sent by electronic means) all of those entitled to vote with respect to 455 the subject matter thereof with the consent effective upon receipt of the last 456 Director’s or Delegate’s consent, unless the consent form specifies a different 457 effective date. Any requirement in these Bylaws that there be a writing or 458 something in written form is satisfied by email or any form of communication 459 inscribed on a tangible medium or that is stored in an electronic or other medium 460 and is retrievable in perceivable form. 461

462 E. Meetings Held In Whole or Part Through the Use of Telecommunications. 463

Anyone who participates in a governance or committee meeting by means of a 464 conference telephone or other telecommunications device which allows all 465 persons participating in the meeting to hear each other and such participation in a 466 meeting shall be deemed present in person at such meeting. 467 468


F. Emergency Powers. In an emergency such that a quorum of the Delegates or the 469 Board of Directors cannot readily be assembled because of some catastrophic 470 event, the Board of Directors may modify the lines of succession to accommodate 471 the incapacity of any Director, Officer, employee, or agent and may relocate the 472 principal office, designate alternative principal offices or regional offices, or 473 authorize the Officers to do so, may give notice of a meeting only to those whom 474 it is practicable to reach and may be given in any practicable manner, may 475 designate one or more Association Officers in order of rank and within the same 476 rank in order of seniority to be Directors for a Board of Directors meeting, and 477 may take corporate action in good faith during an emergency to further the 478 ordinary affairs of the nonprofit corporation, which although binding on the 479 Association, shall not be used to impose liability on a Director, Officer, employee, 480 or agent. 481 482

483

Chapter V: Committees 484 485

A. In General. The Board of Directors or House of Delegates, by resolution adopted 486 by a majority of the Directors or Delegates in office, may designate and appoint 487 one or more committees and their members. Each committee that exercises the 488 authority of the Board of Directors or House of Delegates shall be referred to as a 489 Governance Committee, and shall consist of two or more Board of Directors 490 members or Delegates and of only Board of Directors members. Each Governance 491 Committee, to the extent provided in said resolution, shall have and exercise the 492 authority of the Board of Directors or House of Delegates in the management of 493 the Association, except that no such committee shall have the authority of the 494 Board of Directors or House of Delegates in reference to: amending, altering, or 495 repealing the Articles of Incorporation or Bylaws; electing, adopting a plan of 496 merger, dissolution, consolidation, or approving the sale, exchange, mortgage, or 497 distribution of all or substantially all of the property and assets of the Association; 498 amending, altering or repealing any resolution of the Board of Directors or House 499 of Delegates. Committees that include non-Directors and non-Delegates are 500 considered Advisory Committees. 501 502

B. The Finance Committee. The Finance Committee consists of the Immediate Past 503 Chair of the Board, who is Chair, and the Chair of the Board and Chair-elect of 504 the Board. The Finance Committee is responsible for assisting the President and 505 CEO in preparing the Association’s budget, monitoring the Association’s 506 finances, and reporting progress and recommendations to the Board of Directors 507 and House of Delegates. The Finance Committee meets as requested by the Board 508 of Directors and normally in conjunction with Board meetings. The Finance 509 Committee functions as the Audit Committee. 510 511

C. Nominating Committee. The Nominating Committee consists of the Immediate 512 Past Chair of the Board, who will serve as Chair of the Committee, and seven 513


Board Directors, to nominate one or more candidates for Chair-elect of the Board. 514 The Committee shall receive and consider potential nominations from the general 515 membership, Council Administrative Boards, and Delegates. 516

517 D. Other Standing and Special Committees. The Board of Directors or the House 518

of Delegates may appoint Standing and Special Committees to assist in 519 performing its duties. Committees of the Board of Directors and House of 520 Delegates shall have two or more Directors or Delegates, and Directors must 521 constitute a majority of committee membership. The Board of Directors may also 522 appoint Advisory Committees. Task forces may include any Individual Member 523 and do not require Director membership. 524 525

Chapter VI: Membership 526 527

A. General Qualifications – Member Dues. Membership shall be open to 528 individuals and entities that apply for membership, who are interested in and 529 supportive of the purposes of the Association, and that timely remit applicable 530 dues as established by the House of Delegates, within the following categories of 531 membership. 532

533 B. General Rights and Powers. Except as may otherwise be provided by law, the 534

Articles of Incorporation, or by these Bylaws, the number, qualifications, rights, 535 privileges, dues, fees, responsibilities, and the provisions governing the 536 withdrawal, suspension, and expulsion of members shall be determined by the 537 Board of Directors. Any right of members to title or interest in or to the 538 Association, its properties and franchises, shall cease and divest upon termination 539 of membership, except that the liability of a member for sums due the Association 540 shall survive such termination, unless otherwise expressly provided by the Board 541 of Directors. 542 543

C. Institutional Membership 544 545

1. Classes, Qualifications, and Obligations. Following are the classes, 546 qualifications, and obligations for Institutional Membership. Institutional 547 Members do not have the right to vote but their representatives have the 548 right to participate in and vote within the Council for which they qualify. 549

550 a) Institutional Members: 551

1. To qualify as an active Institutional Member, an entity shall be 552 a dental school granting a D.D.S. or D.M.D. degree as a part of 553 an accredited college or university in the United States or 554 Canada and having begun instruction of its first class of dental 555 students, residents or fellows is eligible to apply for 556 Institutional Membership (Canadian dental schools have the 557


option of selecting Institutional Membership or Affiliate 558 Membership). 559

2. Applications for Institutional Membership should be presented 560 in writing at least 60 days before an Annual Session and 561 Exhibition. Institutions are elected to membership by a 562 majority affirmative vote of the House of Delegates and their 563 memberships take effect the July 1 following House of 564 Delegates approval. 565

566 b) Provisional Members: 567

1. To qualify as a Provisional Member, an entity shall be a 568 developing dental school planning to grant a D.D.S. or D.M.D. 569 degree as part of an accredited college or university in the 570 United States or Canada is eligible to apply for Provisional 571 Membership (Developing Canadian dental schools have the 572 option of selecting Provisional or Affiliate Membership). 573

2. Applications for Provisional Membership should be presented 574 in writing at least 60 days before an Annual Session and 575 Exhibition. Institutions are elected to membership by a 576 majority affirmative vote of the House of Delegates and their 577 memberships take effect the July 1 following House of 578 Delegates approval. 579

3. Provisional Members in good standing automatically become 580 Institutional Members upon matriculation of the first class of 581 students. 582

583 c) Affiliate Membership: 584

1. The following types of institutions in the United States or 585 Canada are eligible to apply for Affiliate Membership, 586 provided that they are not eligible for Institutional or 587 Provisional Membership and that their dental, advanced dental, 588 and/or allied dental education programs are approved by the 589 Commission on Dental Accreditation. Each location or campus 590 of an institution must have its own Institutional Membership. 591

592 • Canadian dental schools approved by the Commission on 593

Dental Accreditation of Canada. 594 • Academic institutions – other than hospitals – conducting 595

advanced dental education programs 596 • Hospitals that conduct advanced dental education programs 597

and that are not under the same governance as an 598 Institutional or Provisional Member institution. Hospital 599 programs under the same governance as Institutional or 600 Provisional Member institutions are included in the parent 601 school’s Institutional or Provisional Membership 602


• The United States Air Force, Army, Navy, Public Health 603 Service, Department of Veterans Affairs, and comparable 604 agencies of the Canadian government 605

• Institutions conducting dental hygiene, dental assisting, and 606 dental laboratory technology education programs and: 607

• Those programs conducted at the main teaching site 608 of an Institutional or Provisional Member institution 609 but are not under the administrative control of that 610 Institutional or Provisional Member institution; and 611

• Those programs under the administrative control of 612 an Institutional or Provisional Member institution 613 and are conducted away from the main teaching site 614 of that Institutional or Provisional Member 615 institution. Such programs must be Affiliate 616 Members in order to belong to the Council of Allied 617 Dental Program Directors. 618

• Institutions conducting other dental or allied dental 619 education programs recognized by the Board of Directors. 620

621 2. Applications for Affiliate Membership can be submitted at any 622

time for approval by the President and CEO. Memberships 623 become effective on January 1, April 1, July 1, or October 1 624 (whichever date first follows approval). 625

626 d) Corporate Membership: 627

1. To qualify as a Corporate Member, an entity shall be a 628 company dealing with products and/or services beneficial to 629 dental education and/or dentistry is eligible to apply for 630 corporate membership, and they must not cite Corporate 631 Membership for commercial purposes (e.g., to not imply 632 ADEA endorsement of products and services). 633

2. Applications to become a Corporate Member can be submitted 634 at any time for approval by the Board of Directors at its next 635 meeting. Memberships become effective on January 1, April 1, 636 July 1, or October 1 (whichever date first follows approval). 637 Corporate Memberships are reviewed annually. 638

639 2. Forfeiture of Institutional Membership. An Institutional Member forfeits 640

his or her membership as follows: 641 a) Ceasing to meet the membership qualifications specified in 642

Chapter VI, Section C of these Bylaws renders an Institutional 643 Member subject to immediate forfeiture of membership as 644 determined by the President and CEO. 645

b) Institutional or Provisional Member institutions in arrears in 646 payment of their dues at an Annual Session and Exhibition forfeit 647 their memberships. 648


c) Affiliate or Corporate Member institutions in arrears in payment of 649 their dues more than six months beyond the dues payment date 650 forfeit their memberships. 651

652 3. Reinstatement of Institutional Membership after Payment of Dues in 653

Arrears. Institutional Memberships forfeited for nonpayment of dues may 654 be reinstated upon payment and approval of the President and CEO. 655

656 D. Individual Membership 657

658 1. Classes, Qualifications, and Obligations. The classes, qualifications, and 659

obligations of Individual Membership are as follows: 660 a) Individual Members: 661

1. Any faculty member or other person appointed to or 662 employed by a dental, advanced education, hospital, and/or 663 allied dental education ADEA member institution is 664 eligible to become an Individual Member. 665

2. An Individual Membership may be activated at any time 666 during the year. They become effective as soon as the 667 activation is processed and remain in effect for the 668 following 12 months. 669 670

b) Student Members: 671 1. Any student, resident or fellow enrolled in a dental school, 672

an advanced dental education program, and/or an allied 673 dental education program in an ADEA member institution 674 is eligible for Student Membership. 675

2. A Student Membership may be activated at any time during 676 the year. It becomes effective as soon as the activation is 677 processed and remains in effect for as long as the member 678 is enrolled at an ADEA member institution. 679

3. Ceasing to meet the Student Member qualifications 680 specified in these Bylaws results in immediate forfeiture of 681 Student Membership. However, the individual may then 682 apply Individual Membership. 683 684

c) Retired Members: 685 1. Any individual who has completely retired from dental 686

education and dental practice and who has been an 687 Individual Member is eligible to become a Retired 688 Individual Member. 689

2. A Retired Membership may be activated at any time during 690 the year. Such memberships take effect as soon as the 691 activation is processed and remain in effect for the 692 following twelve months. 693 694


d) Honorary Members: 695 1. Any individual who has rendered a distinct service to 696

humankind, made outstanding contributions to dentistry, 697 and/or rendered exceptional service to the Association may 698 be nominated by the Board of Directors for Honorary 699 Membership. 700

2. Individuals become Honorary Members by being elected 701 by the affirmative vote from a majority in the House of 702 Delegates. Honorary Members are entitled to all the 703 privileges of Individual Membership except the right to 704 vote. An Honorary Membership is effective for the 705 member’s lifetime. 706

707 e) Affinity Members: 708

1. Any individual with a demonstrable interest in dental, 709 allied dental, or advanced dental education who is not 710 currently a faculty member, employee, or student, resident 711 or fellow in an ADEA member institution is eligible for 712 Affinity Membership. 713

2. Applications for Affinity Membership may be submitted at 714 any time during the year. Memberships become effective as 715 soon as the application is processed and remain in effect for 716 the following 12 months. 717

718 719

E. Membership Voting Rights. Members who are on a Council, except for 720 Honorary Members who are non-voting, have voting rights within respective 721 Councils to elect Board Directors and the Administrative Boards of their Councils 722 as provided for in their specific Council procedures and provisions. No class or 723 category of member of the Association shall otherwise have any right to vote, 724 except as may be expressly required by statute or allowed by the Association’s 725 Articles of Incorporation or Bylaws. 726

727 728

Chapter VII: Councils 729 730

A. Functions and Rights of the Councils 731 732

1. The Councils represent institutions and programs in each of the 733 Association’s member categories, except that the Council of Sections 734 represents the Association’s Sections, and they have the following 735 functions: 736

a) To represent its constituency within the Association and at the 737 member institutions; 738


b) To recommend to the Board of Directors how the interests of the 739 Council’s constituency might be represented through the federal 740 legislative and regulatory processes; 741

c) To exchange information among its members with other ADEA 742 component groups and among member institutions; 743

d) To work with other ADEA component groups to encourage 744 coordinated approaches to dental health care delivery; 745

e) To identify and provide consultation on projects, studies, and 746 reports that will benefit the membership; 747

f) To introduce resolutions to the Board of Directors and/or House of 748 Delegates; and 749

g) To meet at the Annual Session and Exhibition. 750 751

2. Each Council is entitled to representation in the House of Delegates as set 752 forth in Chapter I, Section B above. 753

754 B. Leadership of the Councils – The Administrative Boards 755

756 1. Council Leadership Positions and Duties. Each Council has an 757

Administrative Board consisting of a Chair, Chair-elect (Vice-Chair for the 758 Council of Students, Residents, and Fellows), Secretary, Member-at-Large, 759 and Board Director (ex officio). 760

a) It is the duty of Chairs: 761 1. To provide leadership in meeting Council goals and 762

objectives; 763 2. To Chair Council meetings; and 764 3. To plan programs for Council meetings. 765

b) It is the duty of Chairs-elect: 766 1. To Chair Council meetings in the absence of the Chair; 767 2. To perform any duties requested by the Chair; and 768 3. To serve as Chair of the Nominating Committee to select 769

candidates for Council Office. 770 c) It is the duty of Secretaries: 771

1. To record the minutes of Council and Administrative Board 772 meetings or to see that they are recorded; 773

2. To submit the minutes of Council Annual Session 774 meetings to the ADEA Headquarters within 60 days after 775 the Meeting; and 776

3. To perform any duties requested by the Chair. 777 d) It is the duty of Members-at-Large: 778

1. To perform any duties requested by the Chair. 779 e) It is the duty of Board Directors: 780

1. To serve as ex officio Council Officers and to serve as 781 Association Officers; 782

2. To represent the Councils’ interests on the Board of 783 Directors; 784


3. To serve as consultants from the Board of Directors to the 785 Councils in conducting their business and meeting their 786 objectives; and 787

4. To report Board of Directors’ actions to the Council. 788 789

2. Qualifications. A person must be an Individual Member of the Association 790 and a member of his or her Council to be eligible to serve on the 791 Administrative Board, with the exception that a Board Director for Sections 792 must have served as a past member or be a current member of the Council of 793 Sections Administrative Board. To be eligible for nomination as Member-at-794 Large for Sections, an individual must also currently serve or have 795 previously served as a Section Councilor or Section Chair. 796 797

3. Succession. Each year, the Member-at-Large succeeds to the position of 798 Secretary, the Secretary to the position of Chair-elect, and the Chair-elect to 799 the position of Chair, except for the Council of Students, Residents, and 800 Fellows, whose positions are not automatically successive. 801

802 4. Nominations. Before each Annual Session and Exhibition, the Chair-elect 803

and two Council members who are not on the Administrative Board 804 nominate one or more individuals for the position of Member-at-Large (and 805 Board Director if the incumbent Board Director will complete a term at the 806 end of the Annual Session and Exhibition). For the Council of Students, 807 Residents, and Fellows, the Vice-Chair and two Council members who are 808 not on the Administrative Board nominate one or more individuals for the 809 position of Member-at-Large, Secretary, Vice-Chair, Chair, and Board 810 Director. Additional nominations may be made from the floor at the 811 Council’s Annual Session and Exhibition meetings. 812

813 5. Election and Appointment. Administrative Board members are elected at 814

the Annual Session and Exhibition. The method of voting is left to the 815 discretion of the Council Chairs. For the Council of Students, Residents, and 816 Fellows, during the Annual Session and Exhibition, the four members of the 817 new Administrative Board appoint a Council member to serve as a Member-818 at-Large. In the absence of a quorum at the Annual Session and Exhibition, 819 an electronic ballot is issued within 30 days after the Annual Session and 820 Exhibition. 821

822 6. Installation. All Administrative Board members, except Board Directors, 823

are installed at Council meetings held during the Annual Session and 824 Exhibition. Board Directors are installed at the Annual Session and 825 Exhibition at the Closing of the House of Delegates. Administrative Board 826 members who are elected by electronic ballot following the Annual Session 827 and Exhibition are installed immediately. 828

829


7. Terms. All Council Administrative Board members, except Board 830 Directors, serve only one, one-year terms. Board Directors serve three-year 831 terms, except for the Board Director for Students, Residents, and Fellows, 832 who may serve up to three consecutive one-year terms if the individual 833 qualifies for membership on the Council of Students, Residents, and Fellows 834 during that entire period. An individual who has served a full term as a 835 Board Director (or three consecutive one-year terms as a Board Director for 836 Students, Residents, and Fellows), and Chair, Chair-elect, Secretary, or 837 Member-at-Large may not succeed himself or herself in any of those 838 positions. 839

840 8. Replacement. An Administrative Board member who ceases to qualify for 841

membership on a Council may continue in that particular position for the 842 duration of his or her term on the Board. An Administrative Board member 843 who completely ceases to be active in dental, advanced dental, or allied 844 dental education no longer qualifies and immediately loses his or her 845 position on the Council. In the event of the death, resignation, or removal of 846 a Council member or a Board Director, then the Council Administrative 847 Board shall appoint a non-Board member of the Council to serve in such 848 position until the next meeting of the Council at the Annual Session and 849 Exhibition, at which an election (in accordance with this Chapter VII, 3 - 8) 850 shall be held to fill the remainder of the term of the office of the Board 851 Director that became vacant by reason of such death, resignation, or 852 removal. 853

854 9. Alternates. Council Administrative Board members may not send alternates 855

to attend Council Administrative Board meetings. Council members unable 856 to attend a House of Delegates Meeting or a Council meeting, or who serve 857 in the House of Delegates in two or more positions (e.g., as a member of the 858 Council of Faculties and Council of Sections), may appoint alternates to 859 represent them. Members of the Councils of Allied Dental Program 860 Directors; Hospitals and Advanced Education Programs; and Students, 861 Residents, and Fellows must appoint alternates who are members of their 862 Council. Members of the Council of Sections must appoint the Chair-elect 863 or Secretary of their Section. Members of the Councils of Deans and 864 Faculties must appoint individuals from their institutions. Delegates 865 representing two or more Councils in the House of Delegates must decide 866 which Council they wish to represent and then appoint an alternate(s) for the 867 other Council(s) according to the foregoing guidelines. All alternates must 868 be ADEA Individual Members. Corporate Council Administrative Board 869 members unable to attend a House of Delegates Meeting may appoint 870 alternates to represent them; such alternates must be members of the 871 Corporate Council. All Council alternates to the House of Delegates must be 872 selected prior to the Annual Session and Exhibition and be ratified by the 873 appropriate Council prior to the Opening of the House of Delegates. 874

875


C. Meetings of the Councils 876 877

1. Meetings. All Councils meet at the Annual Session and Exhibition and 878 endeavor to meet in the fall season. Administrative Boards plan Annual 879 Session and Exhibition programs and submit program details to the ADEA 880 Headquarters for potential publication in the Annual Session and 881 Exhibition Program. The schedule of Council programs is determined by 882 the Board of Directors. Councils able to provide funding may hold 883 additional conferences between the Annual Session and Exhibition 884 meetings. 885

886 2. Notice. 887

a) Any Administrative Board meeting may be called by the Chair or 888 by a majority of the Administrative Board upon seven days’ notice. A 889 majority of any Council’s Administrative Board constitutes a quorum 890 for the transaction of business for their respective meeting. 891 b) A Council meeting may be called by the Administrative Board or 892 by 10 percent of the Council upon 30 days’ notice. 893

894 3. Rules. Additional rules for Councils are included in Chapter X (Rules for 895

Councils, Sections, and Special Interest Groups) of these Bylaws. 896 897

D. The Councils of the Association – Membership and Quorum. The Councils of 898 the Association, and their membership, are as follows. All Council members must 899 be Individual Members of the Association. 900

901 1. The Council of Allied Dental Program Directors consists of the following 902

categories of membership: 903 904

a) Individual Members from an Institutional / Affiliate Member 905 institution are eligible for Council membership, can be elected to a 906 Council office, elected to Board Director of Council to serve on the 907 Board of Directors, vote on Council issues, and can serve as 908 Delegates in the House of Delegates. This includes the following: 909

1. Director of a Commission on Dental Accreditation-910 approved Allied Dental Program or Dean, Department 911 Chair; or 912

2. Administrator that has oversight of a Commission on 913 Dental Accreditation-approved Allied Dental Program. 914

915 b) Individual Members from an Institutional / Affiliate Member 916

institution are eligible for Council membership, can be elected to a 917 Council office, can vote on Council issues, can serve as a Delegate 918 in the House of Delegates; however, the following individuals are 919 not part of a CODA-approved program and therefore cannot be 920


elected to Board Director of Council to serve on the Board of 921 Directors: 922

1. Director of a non-Commission on Dental Accreditation-923 approved Allied Dental Program in an ADEA member 924 institution; or 925

2. Director of an Advanced Allied Dental Education Programs 926 leading to a Master’s or Baccalaureate Degree in an Allied 927 Dental Discipline. 928

929 c) Individuals holding Affinity Membership are eligible for Council 930

membership and may participate in selected ADEA meetings and 931 committees; however, they cannot be elected to a Council office or 932 Board Director of Council to serve on the Board of Directors. 933 These individuals are not part of a member institution and are 934 therefore ineligible to vote. This includes the following: 935

1. Director of a Commission on Dental Accreditation-936 approved Allied Dental Program in non-member 937 institutions; 938

2. Director of a non-Commission on Dental Accreditation-939 approved Allied Dental Program; 940

3. Director of an Advanced Allied Dental Education Programs 941 leading to a Master’s or Baccalaureate Degree in an Allied 942 Dental Discipline at institutions that are not ADEA 943 institution members. 944

945 The Quorum requirement for the transaction of any Council business, 946 including the election of Members-at-Large and Board Directors is one-947 fourth of the total membership of the Council. 948 949

2. The Council of Deans consists of the dean (or an alternate) of each 950 Institutional and Provisional Member institution, the chief dental 951 administrator (or an alternate) of each Affiliate Member institution 952 conducting non-hospital-based advanced dental education programs, the 953 chief dental Officer or administrator (or an alternate) of each Affiliate 954 Member federal dental service, and the President (or an alternate) of the 955 Association of Canadian Faculties of Dentistry. In addition, the Council 956 includes any members of its Administrative Board who are no longer in the 957 above categories. The Quorum requirement for the transaction of any 958 Council business, including the election of Members-at-Large and Board 959 Directors, is a majority of the total membership of the Council. 960 961

3. The Council of Faculties consists of one faculty member (or an alternate) 962 elected by the faculty of each Institutional and Provisional Member 963 institution, in addition to any members of the Administrative Board who are 964 no longer in the above category. Members are elected to three-year terms, 965 and approximately one-third of the members are replaced or reelected 966


annually, according to a schedule maintained in the ADEA Headquarters. 967 The methods of electing members, removing members and electing new 968 members to fill unexpired terms are left to the discretion of individual 969 member institutions. Each faculty electing or reelecting a member in a given 970 year is required to notify the ADEA Headquarters of the name of its 971 representative by January 1 preceding the Annual Session and Exhibition at 972 which the incumbent faculty member’s term ends. The Quorum requirement 973 for the transaction of any Council business, including the election of 974 Members-at-Large and Board Directors, is a majority of the total 975 membership of the Council. 976 977

4. The Council of Hospitals and Advanced Education Programs includes: 978 faculty in Commission on Dental Accreditation-approved advanced dental 979 education programs located in ADEA-member institutions; Residents and 980 Fellows in Commission on Dental Accreditation-approved advanced dental 981 education programs located in ADEA-member institutions; and past 982 members of the COHAEP Administrative Board who are appointed to or 983 employed in an ADEA member institution. Eligibility to vote for election to 984 the Council’s Administrative Board or for Board Director is limited to 985 Program Directors and/or Chiefs of Service on Commission on Dental 986 Accreditation-approved advanced dental education programs located in 987 ADEA-member institutions. Only Program Directors and Chiefs of Service, 988 or their designees, may vote during Council meetings on Council business. 989 Each program receives one vote. Program Directors or Chiefs of Service in 990 Commission on Dental Accreditation-approved advanced dental education 991 programs located in ADEA member institutions are eligible for election to 992 the Council’s Administrative Board or Board Director. The Quorum 993 requirement for the transaction of any Council business, including the 994 election of Members-at-Large and Board Directors is one-tenth of the total 995 voting membership of the Council. 996 997

5. The Council of Sections includes the Council of Sections Administrative 998 Board, Section Councilors and Chairs or their alternates, and any former 999 member of the Council’s Administrative Board. Alternates for the 1000 Councilors and Chairs may only be a current Section Chair-elect or Section 1001 Secretary. All Section Officers from each Section and Chairs of each 1002 Special Interest Group are eligible to participate in Council business 1003 meetings and may vote at those meetings. Section Councilors, Chairs and 1004 those who have previously served as a Section Councilor or Chair are 1005 eligible for election to the Administrative Board. The Council of Sections 1006 Section Councilor is elected by each Section to a three-year term. 1007 Councilors may be reelected to one additional three-year term. The quorum 1008 requirement for the transaction of any Council business, including the 1009 election of Members-at-Large and Board Directors, is one-third of the total 1010 voting membership of the Council. 1011

1012


6. The Council of Students, Residents, and Fellows consists of students, 1013 residents and fellows representing any of the following types of programs 1014 conducted by each Active, Provisional, and affiliate member institution: (a) 1015 students, residents and fellows in a program leading to the D.D.S. or D.M.D. 1016 degree, (b) students, residents and fellows enrolled in advanced dental 1017 education programs, (c) students, residents and fellows in dental hygiene 1018 education programs, (d) students, residents and fellows in dental assisting 1019 education programs, and (e) students, residents and fellows in dental 1020 laboratory technology education programs. The methods of electing 1021 members, removing members, and electing new members to fill unexpired 1022 terms are left to the discretion of individual member institutions. The 1023 quorum requirement for the transaction of any Council business, including 1024 the election of Members-at-Large and Board Directors, is a majority of 1025 those members who attend a meeting at which an election occurs. 1026

1027 7. The Corporate Council consists of the official representative of each 1028

Corporate Member. The Corporate Council has five positions: Chair, Chair-1029 elect, Secretary, Member-at-Large, and Board Director (ex officio). An 1030 individual must be a member of the Corporate Council to be eligible for a 1031 Corporate Council position. An individual may not hold two or more 1032 Corporate Council offices simultaneously. The quorum requirement for the 1033 transaction of any Council business, including the election of Members-at-1034 Large and Board Directors, is a majority of the total membership of the 1035 Council. 1036 1037

1038

Chapter VIII: Sections 1039 1040

A. Functions. A Section is a programmatic group that provides an opportunity for its 1041 members to exchange information on the Section’s specific academic and 1042 administrative interests. 1043

1044 1. Academic and administrative Sections are periodically asked by the 1045

House of Delegates, Board of Directors, Chair of the Board, and 1046 President and CEO to undertake assignments and to comment on 1047 appropriate materials. 1048

2. A Section is further encouraged to initiate projects and studies of benefit 1049 to the Association and its members. 1050

3. A Section may submit resolutions to the House of Delegates. 1051 1052

B. Membership in a Section. Each Section consists of any Individual, Student, 1053 Affinity Member, Retired, and Honorary ADEA member interested in the 1054 Section’s particular academic or administrative area. An ADEA member may join 1055 any number of Sections, participate in the Section’s business affairs, vote, and 1056


attend any meeting of a Section to which he or she belongs. To hold office, the 1057 ADEA member must also be a member of the Section. 1058

1059 C. Formation of a Section 1060 1061

1. To form a new Section, a group must have begun as a special interest 1062 group (SIG; see Chapter IX, Section C: Formation of a New SIG). 1063 When Section status is desired, the SIG must: 1064

a) Notify the Chair of the Council of Sections Administrative 1065 Board and Council of Sections Staff Liaison of the intent to 1066 propose a new Section. 1067

b) Prepare a proposal to support the case following criteria 1068 established by the Council of Sections Administrative 1069 Board. 1070

c) Submit the completed proposal to the Chair of the Council 1071 of Sections Administrative Board and the Council of 1072 Sections Staff Liaison no later than the designated deadline 1073 date. 1074

1075 2. The Council of Sections Administrative Board considers each proposal 1076

to form a new Section at its interim fall meeting. 1077 a) If the proposal is approved, the Council of Sections 1078

Administrative Board forwards the recommendation to the 1079 Board of Directors for consideration at its subsequent 1080 meeting. 1081

b) If the recommendation is approved by the Board of 1082 Directors, the Board of Directors forwards a resolution to 1083 form the new Section to the House of Delegates for hearing 1084 at the subsequent Annual Session and Exhibition. 1085

c) Only the House of Delegates has the authority to approve a 1086 resolution proposing a new Section. Upon approval by the 1087 House of Delegates, a new Section begins operation 1088 immediately. If the proposal is not approved, the SIG may 1089 resubmit its request in a subsequent year. 1090

1091 3. The Council of Sections Administrative Board reviews each Section 1092

annually. A review of performance is based on criteria established by 1093 the Council of Sections Administrative Board: 1094

a) The Administrative Board may impose corrective actions, 1095 including probation, for those Sections that fail to submit 1096 annual reports or perform prescribed functions. 1097

b) The Council of Sections Administrative Board may 1098 recommend that a Section be disbanded or suggest that two 1099 or more Sections be merged into one Section based on 1100 strong similarities. 1101


1. The Council of Sections Administrative Board forwards 1102 a recommendation that a Section be disbanded or 1103 merged to the Board of Directors. 1104

2. If the recommendation is approved by the Board of 1105 Directors, the Board of Directors forwards an 1106 appropriately worded resolution to the House of 1107 Delegates for hearing at the subsequent Annual Session 1108 and Exhibition. 1109

3. Only the House of Delegates has the authority to 1110 disband a Section or merge Sections. 1111

1112 4. Each Section has a Councilor, who serves a three-year term of office, 1113

and a Chair, Chair-elect, and Secretary, who serve one-year terms in 1114 each office in succession. 1115 a) Qualifications and Duties: A person must be a member of the 1116

Association and a member of the Section to be eligible for office in 1117 that Section. In the instance of Councilor, the person must first 1118 have served through the Officer positions, including the Chair, to 1119 be eligible for election to the Councilor position. 1120

1. It is the duty of the Councilor to provide continuity of 1121 leadership for the Section and mentoring of new 1122 Section Officers; attend the ADEA Annual Session and 1123 Exhibition and interim meetings of the Council of 1124 Sections; serve as a Delegate in the House of Delegates 1125 during the Annual Session and Exhibition; assist in 1126 planning, implementing, and assessing Section 1127 programs and projects; prepare and submit the Section 1128 annual report after each Annual Session and Exhibition 1129 to the Council of Sections Staff Liaison; and serve as 1130 Section liaison with the Council of Sections 1131 Administrative Board. 1132

2. It is the duty of the Chair to provide leadership in the 1133 coordination of Section activities; attend the Annual 1134 Session and Exhibition and interim fall meetings of the 1135 Council of Sections; chair Section meetings; assist in 1136 planning programs for Section meetings; and serve as a 1137 Delegate in the House of Delegates during the Annual 1138 Session and Exhibition. 1139

3. It is the duty of the Chair-elect to serve as Chair in the 1140 absence of the Chair; attend the ADEA Annual Session 1141 and Exhibition and fall meetings of the Council of 1142 Sections; perform any Section-related duties requested 1143 by the Chair; serve as Chair of the Nominating 1144 Committee to select candidates for Section office; and 1145 serve as the Program Chair for the Section and be 1146


responsible for submitting program proposals on behalf 1147 of the Section. 1148

4. It is the duty of the Secretary to record the minutes of 1149 Section meetings and disseminate them to the Section 1150 membership; attend the Annual Session and Exhibition 1151 and interim fall meetings of the Council of Sections; 1152 submit the minutes and current Officer contact 1153 information to the Section Councilor for submission 1154 with the Section annual report to the Council of 1155 Sections Staff Liaison; publish and disseminate a 1156 Section newsletter; and perform any Section-related 1157 duties requested by the Chair. 1158

1159 b) Succession: Each year the Secretary succeeds to the office of 1160

Chair-elect, and the Chair-elect succeeds to the office of Chair. 1161 There is no automatic succession to the office of Councilor. 1162 1163

c) Nominations: Before each Annual Session and Exhibition, the 1164 Nominating Committee (Chair-elect and two Section members 1165 who are not Officers) nominates one or more individuals for the 1166 office of Secretary. Every third year, the Committee nominates one 1167 or more individuals for the office of Councilor. Additional 1168 nominations for these offices may be made from the floor at the 1169 Section business meeting during the Annual Session and 1170 Exhibition. 1171 1172

d) Election: Section Officers are elected at the Section Members’ 1173 Forum held at the Annual Session and Exhibition. The method of 1174 voting is left to the discretion of the Chair. 1175 1176

e) Installation: All Section Officers take office after the conclusion 1177 of the Closing of the House of Delegates at the Annual Session and 1178 Exhibition. 1179 1180

f) Consecutive and Simultaneous Terms of Office: A Section 1181 Councilor may serve two consecutive three-year terms. A person 1182 may not hold more than one Section Officer position 1183 simultaneously or hold office in more than one Section 1184 simultaneously. 1185 1186

g) Replacement of Vacancy: If the position of Chair, Chair-elect, or 1187 Secretary becomes vacant, the remaining Section Officers appoint 1188 another member of the Section to serve out the unexpired term. If 1189 the Councilor is unable to serve for any reason, a new Councilor 1190 will be elected by mail or electronic ballot by the Section members 1191 to serve out the unexpired term. 1192


Chapter IX: Special Interest Groups (SIGs) 1193 1194

A. Functions. A Special Interest Group (SIG) provides an opportunity for its 1195 members to exchange information and work together on specific academic or 1196 administrative interests in dental, allied dental, and advanced dental education not 1197 otherwise routinely addressed by an established Section. The structure of a SIG 1198 provides an opportunity and provides a means for a group of ADEA members to 1199 focus on areas of common interest. 1200

1201 1. A SIG may be assigned tasks by the Board of Directors, House of Delegates, 1202

or the Council of Sections Administrative Board on related studies of benefit 1203 to the Association and its members. 1204

2. Each SIG Chair may be an active voting member of the Council of Sections 1205 at Council business meetings. 1206 1207

B. Participation and Membership in a SIG. A SIG consists of any Individual, 1208 Student, Affinity Member, Retired, and Honorary ADEA member interested in 1209 the SIG’s particular academic or administrative area. An ADEA member may join 1210 any number of SIGs and attend any meetings of a SIG to which he or she belongs. 1211

1212 C. Formation of a New SIG 1213

1214 1. To form a new SIG, an individual or group must: 1215

a) Notify the Chair of the Council of Sections Administrative Board 1216 and the Council of Sections Staff Liaison of the intent to propose a 1217 new SIG 1218

b) Prepare a proposal to support the case following criteria 1219 established by the Council of Sections Administrative Board 1220

c) Submit the completed proposal to the Chair of the Council of 1221 Sections Administrative Board no later than the designated 1222 deadline date. 1223 1224

2. The Council of Sections Administrative Board considers each submitted 1225 proposal 1226

a) If the proposal is approved, the Council of Sections Administrative 1227 Board forwards its recommendation to the Board of Directors for 1228 consideration at its subsequent January meeting 1229

b) If the proposal is approved by the Board of Directors, the SIG 1230 begins operation immediately upon notification by the Chair of the 1231 Council of Sections Administrative Board. 1232

D. Review. Each year, the Council of Sections Administrative Board reviews each 1233 SIG and its performance based on criteria established by the Council of Sections 1234 Administrative Board. 1235

1236


1. The Administrative Board may impose corrective actions, including 1237 probation, for a SIG that fails to submit an annual report or perform 1238 prescribed functions. 1239 1240

2. The Council of Sections Administrative Board may disband a SIG. 1241 1242

E. Officer and Term of Office. Each SIG must have a Chair, who serves a one-year 1243 term. A Chair may serve three consecutive one-year terms if reelected by the 1244 members. The SIG may voluntarily form a leadership organizational structure 1245 similar to that of a Section (Chair, Chair-elect, and Secretary) for managing the 1246 business of the group. The SIG Chair is the only Officer who can vote in the 1247 Council of Section’s business meetings. 1248

1249 1. Qualifications. A person must be a member of the Association and a 1250

member of the SIG to be eligible for office in that SIG. 1251 1252

2. Duties. 1253 a) The duties of the Chair are to: provide leadership in the 1254

coordination of SIG activities; attend the Annual Session and 1255 Exhibition and interim fall meetings of the Council of Sections; 1256 Chair SIG meetings; plan programs for SIG meetings; record the 1257 minutes of SIG meetings and disseminate them to the SIG 1258 membership; and submit the SIG annual report and business 1259 meeting minutes. 1260

b) If a SIG chooses to have a leadership organizational structure 1261 similar to that of a Section, see Chapter VIII, Section C, 4 for 1262 Officer duties. 1263

1264 3. Succession. If a SIG chooses to have a leadership organizational structure 1265

similar to that of a Section (i.e., Chair, Chair-elect, and Secretary), the 1266 Secretary succeeds to the Office of Chair-elect, and the Chair-elect succeeds 1267 to the Office of Chair. 1268

1269 4. Nominations, Elections, Terms and Installation. If a SIG has a leadership 1270

organizational structure similar to that of a Section, before each Annual 1271 Session and Exhibition, the Nominating Committee (Chair-elect and two 1272 SIG members who are not Officers) nominates one or more individuals for 1273 the office of Secretary. Each year, a Chair is elected to serve a one-year 1274 term. Chairs may serve a maximum of three one-year terms. SIG Officers 1275 are elected at the SIG business meeting held at the Annual Session and 1276 Exhibition. A SIG Officer takes office at the conclusion of the Annual 1277 Session and Exhibition. A person may not hold office in more than one SIG 1278 simultaneously. SIG Chairs are not eligible to serve as an alternate in the 1279 House of Delegates. 1280 1281


5. Replacement of Vacancy. 1282 a) If the position of Chair becomes vacant, the SIG members must 1283

nominate and elect another member of the SIG to serve out the 1284 unexpired term by mail or electronic ballot. 1285

b) If a SIG chooses to have a leadership organizational structure 1286 similar to that of a Section (i.e., Chair, Chair-elect, and Secretary), 1287 the remaining Officers will appoint a SIG member to serve out the 1288 unexpired term of the Officer whose position has become vacant. 1289

1290 F. Establishing a SIG as a Section 1291

1292 1. A SIG is eligible to apply for Section status after a minimum of two years of 1293

viable leadership and sustainable membership. If the SIG chooses to apply 1294 for Section status, it must: 1295

a) Prepare a proposal to support the case following criteria 1296 established by the Council of Sections Administrative Board. 1297

b) Submit the completed proposal to the Chair of the Council of 1298 Sections Administrative Board and the ADEA Staff Liaison to the 1299 Council of Sections no later than the designated deadline date. 1300

1301 2. The Council of Sections Administrative Board considers each proposal that 1302

has been submitted. 1303 a) If the proposal is approved, the Council of Sections 1304

Administrative Board forwards its recommendation to the Board of 1305 Directors for consideration at its subsequent January meeting. 1306

b) If the proposal is approved by the Board of Directors, the SIG 1307 begins operation immediately upon notification by the Chair of the 1308 Council of Sections Administrative Board. 1309

1310

Chapter X: Rules for Councils, Sections, and SIGs 1311 1312

The above groups, Councils, Sections, and SIGs are hereinafter referred 1313 to in this chapter as “component groups” or “groups.” 1314

1315 A. Finances. Records and accounts are maintained at the ADEA Headquarters. Any 1316

special allocation or residual amount, which is determined by the Board of 1317 Directors and House of Delegates, is available for a group’s annual expenditures. 1318 The allocated or residual funds may be used by a group for any reasonable 1319 expenditure as outlined in the Board of Directors approved policies for such 1320 expenses. Reimbursements for approved expenses shall be processed according to 1321 Association policy. All group requests for funding from outside organizations 1322 must receive prior Board of Directors’ approval and be coordinated by the ADEA 1323 Headquarters. 1324

1325


B. Employment. Component groups may not employ an individual except on 1326 authorization of the Board of Directors. 1327

1328 C. Contracts. Component groups may not execute a contract that in any way 1329

involves the Association, except on authorization of the Board of Directors. 1330 1331

D. Establishment of Policy. Component groups have the privilege of recommending 1332 Association policy. However, they are not authorized to initiate or implement a 1333 new policy or to alter or extend an existing policy without prior review and 1334 approval by the House of Delegates. 1335

1336 E. Public Statements. The President and CEO shall serve as the principal 1337

spokesperson for the Association along with the Chair of the Board of Directors 1338 in dealing with the profession and the public. No one except the President and 1339 CEO or someone authorized by the Board of Directors is allowed to issue a public 1340 statement on behalf of the Association or any subgroup within the Association. 1341

1342 F. Communication. Communications dealing with major component group 1343

activities or policy should be sent to all group members by the Chair or another 1344 Officer. No one except the President and CEO or someone authorized by the 1345 Board of Directors is allowed to issue a public statement on behalf of the 1346 Association or any subgroup within the Association. 1347

1348 G. Relations with Other Organizations and Agencies. No component group is 1349

authorized to appoint an official representative to another organization unless 1350 authorized to do so by the Board of Directors. No one except the President and 1351 CEO or someone authorized by the Board of Directors is allowed to issue a public 1352 statement on behalf of the Association or any subgroup within the Association. 1353

1354 H. Relations with Other Component Groups. Component group Chairs should 1355

refer to the President and CEO all matters that properly are the concern of another 1356 component group. Requests for information or assistance from another component 1357 group should be channeled through the President and CEO’s office. 1358

1359 I. Additional Rules for Component Groups. Component groups may prepare 1360

additional rules needed to conduct their affairs, provided that those rules are 1361 consistent with the Association’s Bylaws. Such additional rules should be 1362 transmitted to the President and CEO for his or her records. 1363

1364 J. Mail Ballots. Component groups are authorized to transact business by mail 1365

ballot. Mail ballots may be sent and returned by electronically or via postal mail. 1366 The results of mail ballots are as binding as those obtained at official meetings. 1367 The following regulations apply to all mail ballots: 1368

1. Mail ballots should be initiated by an Officer or appropriate staff member; 1369 1370


2. Each mail ballot should include enough information to allow recipients to 1371 register an opinion on the issue in question; 1372 1373

3. A majority vote of the ballots cast is required for approval; and 1374 1375

4. Ballots not returned within 30 days will not be counted. 1376

Chapter XI: President and CEO 1377 1378

A. Function and Duties. The President and CEO is the Association’s Chief 1379 Administrative Officer appointed under contract by the Board of Directors. That 1380 contract establishes the tenure of office and salary, and more fully sets forth the 1381 duties, which include the following. The President and CEO is expected and 1382 empowered to: 1383 1384

1. Serve as the principal spokesperson for the Association, along with the 1385 Chair of the Board of Directors, in dealing with the profession and the 1386 public; 1387

2. Serve as the chief administrator of the ADEA Headquarters and all of its 1388 branches; 1389

3. Provide for the maintenance of the ADEA Headquarters and all property 1390 and offices owned or operated by the Association; 1391

4. Employ and evaluate all members of the Association’s staff; 1392 5. Coordinate the activities of all committees, Councils, Administrative 1393

Boards, and other Association component groups; 1394 6. Approve applications for Affiliate Membership; 1395 7. Serve as the custodian of all monies, securities, and deeds belonging to the 1396

Association; 1397 8. Prepare financial reports for the Board of Directors; 1398 9. Disburse the Association’s funds at the direction of the Board of Directors, 1399

provided those disbursements are consistent with the annual budget 1400 approved by the House of Delegates; 1401

10. Cause all employees entrusted with Association funds to be bonded by a 1402 surety company and to determine the amount of the bond; 1403

11. Supervise the publication and distribution of all Association publications; 1404 12. Determine the time and location of the Annual Session and & Exhibition; 1405 13. Notify Individual and Institutional Members of annual and special 1406

Meetings of the House of Delegates; 1407 14. Provide a program for the Annual Session and Exhibition; 1408 15. Present an annual report of the activities of the ADEA Headquarters; 1409 16. Publish an Annual Proceedings of the Association; and 1410 17. Perform such other duties as may be determined by the Board of Directors 1411

and the Chair of the Board. 1412

Appointment. The President and CEO is appointed by the Board of Directors. 1413


B. Tenure of Office and Salary. The Board of Directors determines the tenure of 1414 office and salary of the President and CEO. No one term may exceed five years. 1415

1416 1417

Chapter XII: Official Publication, Editor, Tenure of Office and 1418 Remuneration 1419

1420 A. Official Publication 1421

1422 1. Title. The Association publishes an official journal under the title of the 1423

Journal of Dental Education, hereinafter referred to as the “Journal.” 1424 2. Objective. The objective of the Journal is to report, chronicle, and evaluate 1425

scientific and professional developments and Association activities of 1426 interest to dental and allied dental educators. 1427

3. Frequency of Issue and Subscription Rate. The frequency of issue and the 1428 subscription rate of the Journal are determined by the Board of Directors on 1429 recommendations of the Editor and the Editorial Review Board. 1430

4. Editor. The Association’s Editor is the Editor of the Journal. 1431 1432

B. Editor. The Association’s Editor is appointed by the Board of Directors. The 1433 duties of the Editor are to: consult with the Board of Directors in the selection of 1434 the Editorial Review Board; exercise, with the Editorial Review Board, editorial 1435 control over the Journal, subject to the policies and procedures established by the 1436 Board of Directors and these Bylaws; and perform such other duties as may be 1437 determined by the Board of Directors. 1438

1439 C. Tenure of Office and Remuneration. The Board of Directors determines the 1440

tenure of office and remuneration for the Editor. No one term may exceed five 1441 years; however, the Editor may be appointed for more than one term. 1442

1443 1444

Chapter XIII: Representatives to Other Organizations 1445

A. Nominees for Appointment to the Commission on Dental Accreditation and 1446 the Joint Commission on National Dental Examinations. The Board of 1447 Directors will recommend a person for appointment by the House of Delegates for 1448 each vacancy occurring in the following positions: 1449

1. The Commission on Dental Accreditation, and; 1450 2. The Joint Commission on National Dental Examinations. 1451

Additional nominations may be made from the floor at the Opening of the House of 1452 Delegates. If there are additional nominations, the election procedures are the same as 1453 those provided in Chapter I of these Bylaws. If there are no additional nominations, 1454 nominees are declared elected at the Opening of the House of Delegates. 1455


B. Representatives to Other Organizations. Representatives to other organizations 1456 are appointed by the Board of Directors, which also determines the organizations 1457 to which the Association appoints such representatives. 1458

1459

Chapter XIV: Conflicts of Interest 1460 1461

A. Representing the Association. Individuals who serve in the House of Delegates 1462 as Officers, or who are appointed or elected to represent the Association in its 1463 relations with other private organizations or government agencies; who serve as 1464 Council, Section, and/or SIG Officers; who serve in an advisory or consultative 1465 role for the Association individually or through group or committee assignments; 1466 or who are otherwise involved in Association policy and administrative matters 1467 do so in a representative or fiduciary capacity and, at all times while serving in 1468 such positions, shall further the interests of the Association as a whole. Those 1469 Association leaders are: 1470 1471

1. Expected to avoid placing themselves in a position where personal or 1472 professional interests may conflict with their duty to the Association; 1473

2. Prohibited to use information learned through their position for personal 1474 gain or advantage; 1475

3. Prohibited to obtain for a third party an improper gain or advantage at the 1476 expense of the Association; 1477

4. Obligated to disclose to the President and CEO any situation that might be 1478 construed as placing the individual in a position of having an interest that 1479 may conflict with his or her duty to the Association; 1480

5. Presumed to have a conflict of interest if they, their family, employers, or 1481 business associates have an interest that could be an impediment to the 1482 loyalty of the Association leader to the Association, with the determination 1483 about whether there is a conflict to be resolved by a majority vote of the 1484 Board of Directors; 1485

6. Expected to avoid even the appearance of impropriety while serving the 1486 Association; 1487

7. Shall, in the event of an actual or apparent conflict of interest, disclose all 1488 the material facts as to the relationship or interest, shall retire from the room, 1489 shall not participate in the deliberation and shall not vote on the matter, 1490 which shall enable the remaining Association leaders to make a good faith 1491 determination about the proposed transaction or matter, including whether it 1492 is fair to the Association. Such a good faith determination about the fairness 1493 of the proposed transaction or matter may be made post facto, by a 1494 ratification vote. 1495

1496 B. Record. All actions taken pursuant to any conflict of interest shall are be noted in 1497

the meeting minutes. As is necessary to maintain a quorum, Association leaders 1498


who have the conflict of interest may be counted in determining the minimum 1499 number of decision-makers for such a matter. 1500

1501

1502

Chapter XV: Indemnification and Limitation of Liability 1503

1504 Unless expressly prohibited by law, any person made, or threatened to be made, a 1505 party to an action, suit, or proceeding (whether civil, criminal, administrative, or 1506 investigative) by reason of the fact that such person, or such person’s testator or 1507 intestate, is or was a person who served or is serving the Association as a Director, 1508 Officer, committee member, volunteer, partner, trustee, employee, or agent of another 1509 entity (i.e., an “Eligible Person”) by reason of that Eligible Person’s position with or 1510 service to the Association: 1511 A. Shall be indemnified to the extent the Eligible Person was successful, on the 1512

merits or otherwise, in the defense of any such proceeding; and, 1513 1514

B. May be indemnified if the person acted in good faith and reasonably believed in 1515 the case of conduct in an official capacity, that the conduct was in the best 1516 interests of the Association; and in all other cases, that her or his conduct was at 1517 least not opposed to the best interests of the Association; and in the case of any 1518 criminal proceeding, had no reasonable cause to believe his or her conduct was 1519 unlawful; 1520

1521 C. But shall not be indemnified: 1522

1. In connection with the proceeding by or in the right of the Association 1523 (unless it is determined that the person met the relevant standard of conduct 1524 under subsection B above); or 1525

2. In connection with any proceeding with respect to conduct for which the 1526 person was adjudged liable on the basis that the person received a financial 1527 benefit to which she or her was not entitled, whether or not involving action 1528 in an official capacity; and, 1529

1530 D. With regard to any indemnification, shall be done only after complying with the 1531

provisions in the D.C. Nonprofit Corporation Act with regard to the procedures 1532 for making determinations about indemnification and the advance of expenses; 1533 and, 1534

1535 E. With regard to any Director or Officer, the indemnification provided by this 1536

Article shall not be deemed exclusive of any rights to which any such Director or 1537 Officer may be entitled under any statute, bylaw, agreement, vote of the 1538 Governing Body or otherwise, and shall not restrict the power of the Association 1539 to make any indemnification permitted by law; and provided further that 1540 1541


F. The Association may in its judgment advance expenses for indemnification to 1542 such persons to the fullest extent allowed by law. 1543

1544

Chapter XVI: Parliamentary Authority 1545 1546

A. In all matters not covered by its Bylaws, this organization shall be governed by 1547 the most current edition of the American Institute of Parliamentarians Standard 1548 Code of Parliamentary Procedure. 1549

1550

Chapter XVII: Amendments 1551 1552

A. Procedure to Amend the Bylaws. These Bylaws may be amended at a meeting 1553 of the House of Delegates being held in association with an Annual Session and 1554 Exhibition by a two-thirds vote of the House of Delegates, provided the proposed 1555 amendment is presented in writing to the House of Delegates prior to or during 1556 the meeting. 1557

1558 B. Procedure to Amend the Articles of Incorporation. The Articles of 1559

Incorporation of the Association may be amended at a meeting of the House of 1560 Delegates being held in association with an Annual Session and Exhibition by a 1561 two-thirds vote of the Delegates, provided the proposed amendment is presented 1562 in writing to the House of Delegates. 1563

1564

Chapter XVIII: Additional Provisions and Association Rules 1565 1566

A. Fiscal Year. The Association’s fiscal year runs from July 1 through June 30. 1567 1568

B. Corporate Seal. The official seal of the Association shall have inscribed thereon 1569 the name of the Association and shall be in such form and contain such other 1570 words and/or figures as the Board of Directors shall determine. The official seal 1571 may be used by printing, engraving, lithographing, stamping or otherwise making, 1572 placing, or affixing or causing to be printed, engraved, stamped, or otherwise 1573 made, placed or affixed upon any paper or document, by any process whatsoever, 1574 an impression, facsimile, or other reproduction of said official seal. 1575 1576

C. Advisory Boards. The House of Delegates or Board of Directors may establish 1577 one or more Advisory Boards, without governing power or authority, to serve as a 1578 resource to them by providing advice, assistance, expertise, and support for the 1579 advancement and promotion of the mission of the Association. They may appoint 1580 a Chair of any such Advisory Board who may be authorized to serve as an ex 1581 officio, non-voting member of either the House of Delegates or Board of 1582 Directors, as the case may be. 1583


Resolution 7H-2013 1 ADEA Council of Sections, New ADEA Section on Substance Abuse, Addiction, 2

and Tobacco Dependence Education 3 4

Endorsed by the ADEA Council of Sections’ Administrative Board, and supported by the 5 ADEA Board of Directors, the application to elevate the status of the ADEA Special 6 Interest Group (SIG) on Tobacco-Free Initiatives to a section has been approved. The 7 SIG on Tobacco-Free Initiatives met its goals and mission and is in compliance with all 8 established criteria to change its status. Moreover, the SIG has broadened its focus to 9 include education and related substance abuse and addiction. 10

11 The ADEA Board of Directors asks the House to approve the following resolution: 12 13 7H-2013. Resolved, that the ADEA House of Delegates approves that the 14

Special Interest Group on Tobacco-Free Initiatives become the 15 ADEA Section on Substance Abuse, Addiction, and Tobacco 16 Dependence Education. 17

18


Resolution 8H-2013 1 Approval of the Fiscal Year 2014 Budget 2

In addition to the following overview, delegates should refer to Exhibits 1-2014 and 2-3 2014 below. Exhibit 1-2014 shows revenue for fiscal years 2010 through 2014 and 4 Exhibit 2-2014 shows expenses for the same years. The ADEA fiscal year runs from 5 July 1 through June 30. 6

The ADEA Board of Directors asks the House to approve the following resolution: 7 8H-2013 Resolved, that the ADEA House of Delegates approves the ADEA 8

Fiscal Year 2014 (July 1, 2013, through June 30, 2014) operating 9 budget.10

ADEA

Revenue Budget

Fiscal Year 2014

Proposed

Actual Actual Actual Budget Budget

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014

Revenue Revenue Revenue Revenue Revenue

MEMBERSHIP DUESActive 1,505,798$ 1,582,364$ 1,607,886$ 1,607,886$ 1,658,930$ Affiliate 190,117 223,587 224,694 246,790 232,127 Corporate 220,355 206,323 198,843 204,000 204,000 Individual 40,073 41,924 46,507 39,000 44,125 Student 2,783 2,913 3,470 2,880 3,400

TOTAL DUES 1,959,126 2,057,111 2,081,400 2,100,556 2,142,582

PUBLICATIONS INCOMEJDE/BDE Subscriptions 200,647 227,131 242,339 227,131 242,050 Minority Handbook 70 40 55 800 800 Official Guide to Dental Schools 79,663 90,162 87,816 90,162 96,316 Directory of Inst Members 2,378 1,600 1,300 36,808 40,000 JDE Advertising 181,549 197,942 127,905 161,134 120,500 BDE Advertising 45,709 23,956 16,055 24,242 23,500 Other Publications & Advertising 262,926 237,939 168,850 170,118 86,133

TOTAL PUBLICATIONS 772,942 778,770 644,320 710,395 609,299

APPLICATION FEESAADSAS and CAAPID 9,182,447 9,994,360 11,408,717 10,949,200 12,302,400 PASS 2,803,421 3,432,832 3,590,286 3,243,400 3,279,120 ACLIENT USER FEE 155,500 148,900 186,600 161,700 - DHCAS - - - - 62,580

TOTAL APPLICATION FEES 12,141,368 13,576,092 15,185,603 14,354,300 15,644,100

GRANTS & CONTRIBUTIONSGrants 755,166 391,619 674,086 435,563 435,563 Fellowships/Scholarships 95,500 139,500 278,000 165,250 145,250 Corporate Support 175,000 - - - -

TOTAL CONTRIBUTIONS/GRANTS 1,025,666 531,119 952,086 600,813 580,813

MEETINGS REGISTRATION AND SPONSORSHIPSAnnual Session/Exhibits Fees 914,771 951,245 881,025 973,400 992,835 Deans' Conference Fees 52,442 60,185 57,033 54,750 56,250 Sponsor Fees 683,771 719,758 1,109,870 643,550 727,550 Other Meetings 163,025 184,346 284,777 331,926 378,963

TOTAL MEETINGS REGISTRATION AND SPONSORSHIPS 1,814,009 1,915,534 2,332,705 2,003,626 2,155,598

OTHER INCOMEInvestment & Other Income 610,746 1,227,416 40,898 225,704 188,492 Donated Services 108,470 143,375 76,365 11,000 75,000

TOTAL OTHER 719,216 1,370,791 117,263 236,704 263,492

TOTAL REVENUES 18,432,327$ 20,229,417$ 21,313,377$ 20,006,394$ 21,395,884$

================================================ ============

ADEA

Expense Budget

Fiscal Year 2014

Proposed

Actual Actual Actual Budget Budget

FY 2010 FY 2011 FY 2012 FY 2013 FY 2014

Expenses Expenses Expenses Expenses Expenses

Full-time salaries 4,685,792 5,313,275 5,727,332 6,558,416 6,495,355 Temporary salaries 298,010 256,474 254,087 63,600 122,345 Payroll Taxes 303,544 350,593 391,882 424,130 429,571 Benefits 717,817 749,395 769,176 1,108,097 1,127,704 Legal Fees 198,548 283,144 277,644 204,482 187,325 Auditing Fees 29,690 30,985 32,095 40,000 42,000 Consultants, Honoraria and Stipends 1,375,979 1,845,686 1,908,049 1,669,510 1,648,150 Investment Fees 34,175 39,725 45,780 40,000 50,500 PERSONNEL COSTS AND FEES, TOTAL 7,643,555 8,869,277 9,406,045 10,108,235 10,102,950

Staff 432,658 480,414 533,764 437,028 762,839 Nonstaff 266,715 276,752 285,877 235,979 230,971 TRAVEL, TOTAL 699,373 757,166 819,641 673,007 993,810

Bank & Credit Card Charges 309,514 335,558 308,716 466,638 361,449 Developmental Programming 193,472 285,313 415,414 305,300 294,388 Data Processing 2,113,413 3,154,875 3,473,330 3,139,170 3,993,345 Computer Operations 559,890 285,623 369,993 423,239 308,605 Telephone/Fax 69,151 97,179 112,653 79,793 83,486 Postage/Freight 159,291 154,944 113,156 149,003 178,487 Office Supplies 74,800 80,902 93,546 75,187 66,314 Printing/Reproduction 201,611 229,961 250,064 263,488 359,128 Rent & Refurbishing 734,457 695,573 692,358 742,068 752,916 Capital Expenditures 10,434 4,326 5,401 5,289 11,289 Depreciation/Amortization 362,873 306,359 301,321 316,012 319,500 Equipment Rental 42,127 40,884 47,694 42,000 62,340 Repairs & Maintenance 29,422 27,121 39,416 102,227 67,836 Insurance 59,643 78,227 75,937 69,079 70,000 Memorial/Contributions 394,673 96,154 167,517 67,000 176,500 Dues/Subscriptions/Membership Fees 70,147 105,400 137,908 77,456 130,774 Employee Prof. Development 58,733 97,324 132,051 80,000 184,200 Miscellaneous Expense 13,808 8,001 4,404 167,928 69,503 Meeting Expense 1,787,393 2,253,654 2,456,742 2,138,801 2,236,064 Donated Services 108,470 143,375 76,365 11,000 75,000 Recruitment & Retention 15,929 57,703 145,774 6,139 35,300 Awards & Fellowships 121,859 188,211 221,248 160,750 143,500 Marketing 114,310 140,993 72,632 137,585 119,200 Bad Debt Expense 402,759 15,922 13,462 - - Contribution to Reserves - - - 200,000 200,000

OTHER COSTS, TOTAL 8,008,179 8,883,582 9,727,102 9,225,152 10,299,124

TOTAL EXPENSES 16,351,107 18,510,025 19,952,788 20,006,394 21,395,884

NET SURPLUS (DEFICIT)* 2,081,220$ 1,719,392$ 1,360,589$ -$ -$

================================================ ============*Total revenue includes temporarily restricted and unrestricted funds



Overview of the American Dental Education Association 1 Proposed Fiscal Year 2014 Budget 2

3 PROPOSED FISCAL YEAR 2014 BUDGET 4 Prepared for the ADEA Finance Committee and Board of Directors 5 January 15, 2013 6 7 The proposed FY 2014 (July 1, 2013 - June 30, 2014) Association budget was 8 developed over the last four months through a collaborative process involving staff, the 9 Association’s outside accountants, the ADEA Finance Committee, and the ADEA Board 10 of Directors. Based on these discussions among staff, accountants, and leadership, the 11 proposed FY 2014 budget reflects the current level of programming and services with a 12 focus on ADEA’s 2011-2014 Strategic Directions as well as overall cost efficiencies. The 13 contribution to reserves is estimated at $200,000. As much as possible, the budget 14 projections are based on historical information from FY 2012 and FY 2013 (note that 15 less than half of FY 2013 was complete when the proposed FY 2014 budget was 16 prepared). 17 18 NARRATIVE 19 The narrative below includes the following comparative data: 20

• Actual revenue and expense for fiscal years 2010, 2011, and 2012 21 • The ADEA House of Delegates-approved budget for fiscal year 2013 22 • The staff-proposed budget for fiscal year 2014 23

24 REVENUE 25 The proposed total budgeted revenue for the Association in FY 2014 is $21,395,884. 26 The proposed budget is balanced with total revenues equaling total expenses. This 27 figure represents a 6.5% increase from the FY 2013 budget and a 0.4% increase from 28 actual FY 2012 revenue. The growth versus the prior year budget is primarily driven by 29 an increase in projected application service revenues in all categories. 30 31 Membership Dues 32 Modest changes in total dollars by category are driven by changes in number of 33 members based on staff estimates. There are no proposed changes to the Association’s 34 dues in any membership category. 35 36 Active 37 Based on 65 U.S. dental schools at $25,522 each. There are no new provisional dental 38 schools included in this proposed budget. 39 40 Affiliate 41 Budgeted affiliate dues are based on the current affiliate institutional membership and 42 the continuing recruitment campaign. The proposed budget is based on 10 Canadian 43 Schools at $1,815 each, 165 allied members at $945, 35 hospital-based members at 44 $984, 4 advanced non-hospital members at $3,998, and 5 federal members at $3,922. 45 46 Corporate 47 The proposed total budgeted dues revenue in this category is based on 60 corporate 48 members at $3,400. 49


Individual 50 Proposed total budgeted dues revenue in this category is based on the current individual 51 member count of 320 individual members at $125, as well as retiree dues of $62.50. 52 53 Student 54 A modest amount of student dues is budgeted for members not affiliated with an ADEA 55 member institution who therefore pay for their memberships. Proposed total budgeted 56 dues revenue in this category is based on 85 student members at $40. 57 58 Publications Revenue 59 The proposed total budgeted publications revenue for FY 2014 is lower than the FY 60 2013 budget revenue in this category by 14% or $101,096. The change is based on FY 61 2012 actual figures which reflect advertising revenue trends in all media. 62 63 Journal of Dental Education and ADEA’s Bulletin of Dental Education Subscriptions 64 Sales 65 The proposed JDE/BDE subscription sales budget of $242,050 is based on maintaining 66 revenue consistent with FY 2012 actual revenue. 67 68 ADEA Official Guide to Dental Schools Publication sales of $96,316 are based on actual 69 FY 2012 revenue. 70 71 ADEA Directory of Institutional Members 72 Publication sales of $40,000 are based on estimated projections. 73 74 JDE Advertising 75 The proposed budget of $120,500 for FY 2014 is lower than the FY 2012 actual figures 76 by 6% or $7,405. 77 78 BDE Advertising 79 The proposed FY 2014 budget is $23,500, based on estimated projections. 80 81 Other Publications/Advertising 82 Other publications such as ADEA’s ExploreHealthCareers website, pay per view articles, 83 and Opportunities for Minority Students in U.S. Dental Schools, along with JDE 84 corporate sponsorship for advertising are budgeted at $86,133 for FY 2014. This is lower 85 than actual FY 2012 due to a projected decrease in print advertising. 86 87 Application Fees 88 ADEA AADSAS and ADEA CAAPID 89 Projected revenue for ADEA AADSAS and ADEA CAAPID is $12,302,400. 90 91 Revenue for ADEA AADSAS projected at $11,251,600 is based on 11,200 applicants, 92 including the Fee Reduction Program budget of $150,000. Revenue is increased 9.2% 93 from the FY 2013 budget. The budget includes a slight increase in the initial designation 94 fee from $238 to $244 and an increase in the additional designation fee from $80 to $90. 95 These increases support a web-based multidirectional portal that is comprehensive, 96 user-friendly and provides the efficient delivery of applicant data to ADEA’s end users 97 (applicants, admissions officers, and health professions advisors). The Fee Reduction 98 Program budget of $150,000 for FY2014 considers the needs of applicants with extreme 99 financial constraints. 100


101 Projected revenue for ADEA CAAPID of $1,050,800. This figure is based on a projected 102 1,600 applicants selecting an average of 5.8 designations. 103 104 ADEA PASS 105 Projected revenue for ADEA PASS is $3,279,120 based on 3,800 applicants. The initial 106 designation fee remained the same from FY 2013 at $190 and an increase of $1 for 107 each additional designation, from $70 to $71 is proposed. 108 109 ADEA PASS also serves as the registration site for the Dental Match. ADEA PASS 110 collects Dental Match fees, reserves $7 per registration to cover credit card and 111 operational costs, and passes the remaining $73 per registrant to the National Matching 112 Service. ADEA’s net PASS-Match revenue is projected to be $21,000 based on an 113 estimated 3,000 Match registrants at $7 per registrant. 114 115 ACLIENT User Fee 116 With the transition to WebAdMIT, there will be no fees charged to dental schools for 117 AClient in 2014 and beyond. This budget item has been removed (both revenue and 118 expense). 119 120 ADEA DHCAS (Dental Hygiene Centralized Application Service) 121 This is a new centralized application service for dental hygiene programs launching in 122 August 2013. The projected revenue for ADEA DHCAS is $62,580 based on 4,470 123 applicants. The initial designation fee is $95 and $45 for each additional designation. 124 The goal is to have 100 participating programs (90 entry level, 10 degree completion 125 and/or master’s programs). 126 127 Grants & Contributions 128 Foundation Support 129 Budgeted support of $435,563 is based on anticipated continued support from the 130 Robert Wood Johnson Foundation (RWJF) for the American Association of Medical 131 Colleges/ADEA Summer Medical and Dental Education Program. In addition, ADEA 132 receives support for the ADEAGies Foundation/AADR Academic Dental Careers 133 Fellowship Program (ADCFP). 134 135 Fellowships and Scholarships 136 This category is budgeted at $145,250 based on ADEA’s portfolio of annual fellowships 137 and scholarships. 138 139 Meetings Registration Income 140 Association meetings overall have been budgeted for FY 2014 based on the ADEA 141 Board of Directors’ goal of financial neutrality while taking into account specific subsidies 142 as approved by the Board of Directors. 143 144 ADEA Annual Session & Exhibition Fees 145 Registration and exhibitor fees for the 2014 ADEA Annual Session & Exhibition in San 146 Antonio, Texas are budgeted at $992,835. 147 148 ADEA Deans’ Conference Fees 149 Proposed budgeted revenues include a Deans’ Conference Assessment of $750 that is 150 paid by all U.S. and Canadian dental schools. 151


Sponsor Fees Budgeted at $727,550, this figure includes sponsorship of the 2014 ADEA 152 Annual Session & Exhibition in the amount of $47,200 and other conferences and 153 programs in the amount of $680,350. These figures are based on prior year actual 154 figures, commitments already made for FY 2013 and the current economic climate. 155 ADEA will continue to seek additional sponsorships for FY 2014 meetings. 156 157 Other Conferences 158 ADEA will hold a number of meetings at the 2013 ADEA Fall Meetings in October 2013. 159 The ADEA Fall Meetings concept came from a recommendation of the ADEA Board of 160 Directors to promote more interaction among member groups, sections and committees 161 outside of the ADEA Annual Session & Exhibition. The 2014 set of meetings will include 162 at least the following components and other groups as determined: 163

ADEA Council of Faculties Interim Meeting 164 ADEA Council of Students, Residents and Fellows Interim Meeting 165 ADEA Council of Sections Interim Meeting 166 ADEA Council of Hospitals and Advanced Education Programs Interim Meeting 167 ADEA AFASA Meeting 168 Meeting of the Academic Deans 169

170 The total meeting registration revenue for the ADEA Fall 2013 Meetings, excluding the 171 ADEA Deans’ Conference, is budgeted at $378,963. 172 173 Investment and Other Income 174 Investment Income has been conservatively projected at $188,492 in FY 2014 based on 175 the 12 month trailing and long term (since 1926) annualized return of a basic 60%/40% 176 asset allocation portfolio as approved by the ADEA Board of Directors. 177 178 EXPENSES 179 Total expenses recommended in the proposed FY 2014 budget are $21,395,884. This 180 figure represents a 6.9% increase from the FY 2013 expense budget and a 7.2% 181 increase from actual expenses for FY 2012. 182 183 Personnel Costs and Fees 184 Total Personnel Costs and Fees are projected at $10,102,950 in the proposed FY 2014 185 budget. This figure is a 0.05% decrease from the FY 2013 budget and a 7.4% increase 186 from FY 2012 actual personnel costs to accommodate changes created by ADEA’s 187 2011-2014 Strategic Directions. 188 189 Full-time Salaries 190 A 3% pool is budgeted for salary adjustments in FY 2014. The salary adjustment pool is 191 projected based on potential base salary increases and promotions. The ADEA Board of 192 Directors typically reviews and approves any proposed base salary increase at the June 193 board meeting immediately preceding the fiscal year. 194 195 Temporary Salaries 196 Expenses for temporary staff are budgeted at $122,345 based on projections for FY 197 2014. 198

199


Payroll Taxes and Other Benefits 200 Employee benefits are conservatively budgeted at 24% of salaries, assuming that all 201 vacant positions will be filled and that employees filling these positions will be eligible for 202 all benefits during FY 2014. 203 204 Legal Fees 205 Legal fees are based on historical experience and projections of required services in FY 206 2014 and recent actual expenses. 207 208 Consultants 209 Consultant expense is budgeted at $1,648,150 and includes expenses for consulting 210 services, honoraria and stipends. The proposed consultant budget includes services for 211 outsourced accounting, human resources, and editorial and production services, as well 212 as consultants for ADEA’s website initiatives. 213 214 Travel 215 Total travel expenses have increased by 21% from the FY 2012 actual budget and are 216 based on the estimated number of people traveling and the number of ADEA meetings 217 in FY 2014. The proposed budget for Staff Travel is an increase of $229K for FY2014 218 compared to FY2012 actual. The increase is driven by the growth and influence of 219 ADEA. As a part of the fulfillment of the 2011-2014 ADEA Strategic Directions, ADEA 220 created the ADEA Policy Center to bring together and better integrate the Association’s 221 policy initiatives. A critical focus of the ADEA Policy Center is building recognition for the 222 important role ADEA’s member institutions and the entire dental education community 223 play in the larger university context. Beyond the critical advocacy role ADEA plays in the 224 halls of Congress, the ADEA Policy Center advocates for the entire dental education 225 community on issues that include higher education, health professions and oral health. 226 227 Other Costs 228 Bank and Credit Card Charges 229 The budget is $361,449 for credit card processing fees for FY 2014. The increased 230 projection is based on actual credit card revenue for FY 2012. 231 232 Developmental Programming and Data Processing 233 The combined budget for both categories is approximately $4.3M compared to $3.4M in 234 the FY 2013 budget. The 26% combined increase is driven by approved contract 235 increases for data processing services provided by Liaison International and 236 developmental programming support for membership and MedEdPORTAL. 237 238 Postage/Freight 239 The budget is $178K and covers organizational mailings, including all publication and 240 membership materials. It also covers the estimated increases for shipping freight 241 expenses for ADEA’s meeting materials, including the ADEA Annual Session and 242 Exhibition. 243


Printing/Reproduction 244 The combined budget for both categories is based on the estimated printing cost 245 increases for meeting materials and publication. This expense covers all booklets, 246 brochures, flyers, and banners for all ADEA meetings. Printing costs for all ADEA 247 publications, such as the Journal of Dental Education, ADEA Directory of Institutional 248 Members and Association Officers, ADEA Official Guide to Dental Schools, and other 249 documents such as the ADEA House of Delegates manual. 250 251 Rent/Refurbishing 252 The budget of $752,916 reflects office space rent for ADEA’s current location and 253 projected estimates for rent and refurbishing related to a new lease ADEA will be 254 entering into prior to the end of 2014. 255 256 Employee Professional Development 257 Total employee professional development expenses have increased by 39% from the FY 258 2012 actual budget and are based on the growth of staff and the growth of programs 259 requiring additional staff training. 260 261 Meeting Expense 262 The budget for meetings expense is $2,236,064 and includes participant food and 263 beverage costs, audio visual equipment, speakers and facilitators, meeting space rental 264 and other meeting related costs for ADEA Fall Meetings, Annual ADEA Deans’ 265 Conference, ADEA BFACA, ADEA Annual Session and Exhibition, in addition to a 266 variety of ADEA conferences.267


Report by the ADEA Executive Director to the

2013 ADEA House of Delegates

A New Structure for a New Era

2012 ADEA Executive Director’s Report This year marks the 90th anniversary of our Association, but ADEA as it exists today is a relatively new creation. Building on eight decades of service to our members, the American Association of Dental Schools took on a new name, the American Dental Education Association, and a new identity in 2000 along with a broader mission: to serve all of the communities within dental education. Since that time, we have undergone a gradual transformation and witnessed tremendous growth. Much of this metamorphosis has been visible on the outside, but in 2012 we completed the hidden work needed to support the current strategic directions for our Association. It has been a year of transition—one focused on creating a more efficient and effective structure to better meet our members’ needs. Four Portfolios Under One Umbrella: The ADEA Policy Center This past year saw a significant restructuring of our central office to boost collaboration and communication across the Association. The centerpiece of this reorganization is the new ADEA Policy Center, which absorbed and augmented our three previously independent policy centers. This new umbrella structure was designed to better coordinate the talent and knowledge that exists across our Association. Now our policy staff are devoted to four distinct but related portfolios and regularly collaborate on cross-cutting issues under the leadership of Dr. Eugene Anderson, our Chief Policy Officer and Managing Vice President. Together their coordinated efforts are enhancing our ability to follow the Strategic Directions approved by our Board of Directors in 2011. Institutional Capacity Building Three of the ADEA Strategic Directions—providing leadership for the future of dental education; supporting teaching and learning with information, knowledge, and tools; and promoting research as the foundation of dental education and the science and practice of dentistry—require that our member institutions remain strong and capable of adapting to changing conditions. This work is facilitated by the ADEA Policy Center’s Institutional Capacity Building (ICB) portfolio, whose mission is to enhance the individual and collective academic potential of the dental education community. ICB accomplishes its mission through a range of efforts from fostering interprofessional education and inter-institutional collaboration to promoting the role of research in dental education. One key initiative within ICB’s portfolio is the ADEA Commission on Change and Innovation in Dental Education (ADEA CCI). Formed in 2005 to provide “leadership and oversight to a systemic, collaborative, and continuous process of innovative change,” ADEA CCI has guided a movement with far-reaching impact on national policy in recent


years. New dental school predoctoral accreditation standards aligned with ADEA-defined educational competencies and a new integrated board exam for dentists are among its most visible outcomes. To assist our member institutions in adjusting to some of the sweeping changes that are occurring, ICB began hosting a series of ADEA Regional Accreditation Workshops last April. This is just one of many ways we are pursuing one of our strategic directions, “Provide dental, allied dental, and advanced dental educators with the information, knowledge, and tools they need to prepare students, residents, and fellows for an undiscovered future.” These workshops offer schools strategies for promoting and assessing the competencies and institutional practices related to predoctoral education that will be measured by the Commission on Dental Accreditation (CODA) beginning in 2013. Last year’s reorganization empowered ICB to better nurture the maturing relationship between ADEA and the allied dental community with the creation of a new position, the ADEA Senior Director for Allied Dental Education. With a full-time member of the staff now devoted to this constituency, ADEA was able to reach out to important partners in allied health education such as the American Association of Community Colleges and build on traditional offerings to the allied dental community. For example, the decision to co-locate the 45th Annual National ADEA Allied Dental Program Directors' Conference and the ADEA CCI Liaisons Summer 2012 Meeting in Chicago last June reflected ADEA CCI’s desire to construct stronger bridges with the allied dental community. This year the two groups will meet together again and take part in joint sessions focused on mutual interests. In other news of note to the allied dental community, the Colgate-Palmolive Company has committed a half of a million dollars in support of the ADEA/Academy for Academic Leadership Institute for Allied Health Educators. This exclusive sponsorship has enabled us to expand this highly successful leadership development program, which enhances the skills of allied faculty in academic careers. The new grant is designed to give the Institute an interprofessional dimension. The funding is being used to increase the program’s scope and content and extend its reach to all of the allied health professions. 2012 also marked the 10th anniversary of the ADEA Allied Dental Faculty Leadership Development Program. It continues to draw faculty and administrators who are eager to hone their skills and deepen their knowledge of key leadership principles. Access, Diversity, and Inclusion The ADEA Policy Center’s Access, Diversity, and Inclusion (ADI) portfolio provides leadership for the future of dental education through its oversight of and participation in a variety of initiatives. These include many well-established endeavors such as the Summer Medical and Dental Education Program (SMDEP), conducted through a collaboration between ADEA and the Association of American Medical Colleges and funded by the Robert Wood Johnson Foundation (RWJF). SMDEP has helped prepare hundreds of college students for admission to dental school. ADI also facilitates one-time events such as ADEA’s presentation at last summer’s first Multi-Cultural Oral Health Summit, organized by the National Dental Association, the Hispanic Dental Association, and the Society of American Indian Dentists.


ADI also addresses our strategic direction focused on service to our members by supporting the work of several ADEA Advisory Committees and providing educational programming at ADEA events. At the ADEA Fall 2012 Meetings, for example, ADI wowed attendees with a Tony Award winning playwright, poet, and performance artist who invited them to examine the lives, experiences, and beliefs of people from diverse backgrounds. In keeping with its mission, ADI also hosted other sessions where participants could explore the challenges of creating an inclusive educational environment. The popularity of these offerings spurred collaboration on similar programming, which will be part of the mix at our 2013 ADEA Annual Session & Exhibition. Meanwhile, ADI staff spent much of last year focused on the launch of the Dental Pipeline National Learning Institute (NLI), a collaboration between the University of the Pacific Arthur A. Dugoni School of Dentistry and ADEA and funded by a new grant from the Robert Wood Johnson Foundation. As you may know, the original Dental Pipeline program was a two-pronged initiative aimed at diversifying the dental workforce and engaging all dental students in community-based service-learning practice. Originally funded with a $30 million grant from RWJF in 2005, the Dental Pipeline touched 23 ADEA member dental schools over the course of five years. With the establishment of the NLI in 2012, RWJF and ADEA are continuing to pursue the long-term goal of improving access to dental care for underserved populations. ADEA selected 11 dental schools and their community partners to participate in the NLI. Awardees met in October for on-site training and are currently at work defining and implementing yearlong projects focused on community-based education or the recruitment of underrepresented minority dental students. It is gratifying to see these schools embracing the lessons of the Dental Pipeline initiative and entering into partnerships to further its goals. The W.K. Kellogg Foundation (WKKF) awarded a $400,000 grant to the ADEA Minority Dental Faculty Development (ADEA MDFD) program to encourage the formation of academic and community partnerships among dental health professionals and, ultimately, to reduce oral health disparities for vulnerable children and communities. The new grant follows another $200,000 grant from WKKF to expand the ADEA MDFD program in 2012, and a 2004 grant of $2.4 million to initially fund this vital effort to improve diversity among dental students, residents, fellows, and faculty. I would like to acknowledge the role of Dr. Jeanne Sinkford in securing these WKKF grants and overseeing the program over the course of its evolution. In early 2012, she stepped back from her day-to-day management activities to concentrate on several ADEA projects as the ADEA Senior Scholar-in-Residence. In this capacity, she is engaged in a variety of ongoing activities with me addressing a number of contemporary issues related to access to care, translational research, leadership ladders for women and minorities, and many others. Of particular note is her work continuing to disseminate the findings of our earlier report entitled Women's Health in the Dental School Curriculum. Advocacy and Government Relations The new Advocacy and Government Relations (AGR) portfolio continued ADEA’s work on Capitol Hill last year on behalf of our dental schools and advanced and allied dental


education programs. AGR initiatives included advocating for Title VII health professions diversity program funding and providing expert opinion on topics such as loan repayment and water fluoridation. In 2012, we also encouraged the National Institute of Dental and Craniofacial Research (NIDCR) to support cross-disciplinary research, opportunities for students, residents, and fellows who are considering academic and research careers, and efforts to increase the pipeline of minority researchers. As reported last year, these endeavors remain under threat as Congress and the President continue to deliberate over how best to get our nation’s fiscal house in order. ADEA will remain vigilant in 2013 and continue to advocate with our colleagues in the other health professions to make sure that federal deficit reduction measures do not adversely impact the programs our community cares about most. In addition to these efforts that look to the future, AGR can also boast several immediate accomplishments in 2012. First, ADEA joined with the Association of American Medical Colleges (AAMC) and others to submit an amicus brief to the Supreme Court regarding Fisher v. University of Texas, a case that could have enormous implications for the consideration of race as a factor in admissions decisions. Also, AGR has actively engaged in a dialogue with the White House and federal agencies, such as the Health Resources and Services Administration (HRSA), on important issues such as the Ryan White HIV/AIDS Program Reauthorization and the significance to dental education of adequate funding of Title VII programs. Additionally, AGR created a new newsletter, the ADEA State Update, to keep members abreast of how policies of interest to our community, such as Medicaid reimbursement and scope of practice regulation, are playing out at the state level. In a related undertaking, AGR also completed a survey of loan-forgiveness programs in all 50 states and shared the data with our member schools to assist them in alerting students, residents, and fellows about these opportunities. These programs offer one solution to the problem of student indebtedness, which continues to generate concern and much discussion throughout higher education. On the national stage, the Supreme Court ruling in June upholding key portions of the Affordable Care Act (ACA) encouraged many members who see it as a vehicle for promoting greater access to oral health care. ADEA was champion of the successful inclusion of pediatric oral health services as an essential health benefit that insurers must provide under the ACA, and we are continuing to monitor the act’s implementation to ensure that this provision becomes a reality. To help our leaders successfully navigate these events as they occur, last fall’s 54th Annual ADEA Deans’ Conference focused on the changing political environment for dental education. The conference endeavored to provide dental school deans with useful information and tools and apparently succeeded in doing so. Attendees gave the meeting the highest overall rating of any ADEA Deans’ Conference. Educational Research and Analysis Last but not least, the ADEA Policy Center’s Educational Research and Analysis (ERA) portfolio took over management of the ADEA Survey Center in 2012 and broadened our ability to gather, analyze, and disseminate data in keeping with the Association’s strategic direction to “Produce relevant and timely research on key issues in dental education to support informed decisionmaking by the dental education community and


policy makers.” Staff in this portfolio also represent ADEA in higher education policy and research circles and seeks to expand our influence. The creation of the new portfolio made it possible last year to scale up ADEA’s efforts to engage allied dental program directors in participating in the annual ADEA Survey of Allied Dental Faculty and to create additional ad-hoc surveys to support internal ADEA audiences. ERA also led ADEA’s collaboration with the American Dental Association (ADA) and CODA to assess the dental education community’s data needs and reduce survey duplication. This resulted in the reinstatement of ADEA’s Student Financial Aid Survey, which is slated to become an annual survey moving forward. Whether serving specific member constituencies or working on behalf of the other policy portfolios, ERA has the capacity to conduct research on the significant questions facing dental education and provide analysis that puts that research in context for those outside the dental education community. This work has been made possible in part by the creation of a Director of Public Policy Research position within ERA that supports the work of AGR. This new position is emblematic of the increased coordination of policy activities that the ADEA Policy Center was designed to facilitate. Standing workgroups on topics such as diversity, interprofessional education (IPE), and student borrowing also promote cooperation among the Policy Center’s portfolios and provide more streamlined support for member initiatives. A prime example of this occurred last spring. When current ADEA President Dr. Jerry Glickman created the ADEA Presidential Taskforce on the Cost of Higher Education and Student Borrowing in 2012, ADEA Policy Center staff who had been working on this challenge were ready to step in with coordinated support. Preparing for the Next Generation We are more cognizant than ever of our responsibility to support the next generation of dental practitioners, researchers and educators. Mounting concerns about student borrowing and shifts in post-graduation practice patterns stand as a sharp reminder that the future of dental education rests largely in the hands of our current and future students, residents, and fellows. ADEA’s first Virtual Dental School Fair, hosted by the ADEA Division of Educational Pathways (DEP) last June, exemplifies this expanded commitment. More than 3,200 people from throughout the United States and 11 other countries logged on to take part in the live, three-day event. Many students indicated that the fair introduced them to schools they would not otherwise have considered. They also welcomed the opportunity to interact with admissions professionals from the 33 dental schools that hosted virtual booths. These “exhibitors” in turn expressed overwhelming enthusiasm for the event. In response, we have scheduled a reprise of the online fair for June 2013 and hosted a second virtual gathering showcasing advanced dental education programs in February of this year. In other advanced dental education news, DEP made the Educational Testing Service (ETS) Personal Potential Index (ETS® PPI) a permanent part of the ADEA Postdoctoral Application Support Service (ADEA PASSSM) application in 2012. DEP sought out the instrument in response to a survey by the ADEA Future of Advanced Dental Education (ADEA/FADEA) group, which revealed the qualities program directors look for in


applicants and the problems they encounter with residents and fellows. Following the pilot phase for the ETS® PPI, 80% of program directors who tried it recommended its continued use. ADEA also devoted considerable energy to recruiting students to the dental profession last year. The ADEA GoDental® website, begun in 2011, saw major growth in its user base following the ADEA Virtual Dental School Fair. Designed for use by future dental applicants, the site has begun evolving to serve current students, residents, and fellows as well. Meanwhile, traffic is up significantly on ADEA’s companion website, ExploreHealthCareers.org (EHC), which remains the number one-ranked site for those seeking information on “health careers” via Google. In 2012, EHC published new articles and videos on financial aid and student debt, and it continues to publish new resources on these in-demand topics. Last year EHC also participated in a project funded by the American Association of Community Colleges and the U. S. Department of Labor to create a virtual career network for displaced workers. Because of its reputation for providing unbiased information, EHC was invited to coordinate the subject matter experts who determined the network’s content. In addition to enhancing its services aimed at students, residents, and fellows, we started a campaign to actively enroll students, residents, and fellows as individual members of the Association. The campaign began with focus groups and a survey to gain a better understanding of how student members perceive the value of ADEA membership. While more than 80% of respondents expressed satisfaction with their current membership in ADEA, we learned that many were unfamiliar with ADEA publications and scholarships, awards, and fellowships that cater most directly to their needs and interests. The new campaign is designed to heighten awareness of these resources and the value of ADEA membership generally among this target group, and to encourage students, residents, and fellows to consider careers in academic dentistry. Although this group is by nature often an itinerant group, ADEA is committed to engaging these future leaders of the professions while they reside within our member institutions and programs. As of January, the campaign had netted 3,700 new student members. The ADEA Enterprise—Working to Serve Members Even Better Than Before With our strategic direction related to service in mind, we made some changes to the ADEA Enterprise in 2011. The ADEA Enterprise incorporates the various ADEA divisions that keep our Association functioning smoothly and meeting ongoing member needs under the leadership of Abigail Gorman, our Deputy Director and Managing Vice President. ADEA brought in new senior association executives with expertise in communications and professional development. They head two new divisions that grew out of the former Division of Member Services. This reorganization set the stage for a burst of activity in 2012 that has generated significant improvement in this area. In early 2012, the recently created Division of Communications and Membership undertook the Association’s first communications audit to assess how we provide members with relevant and timely information. The audit affirmed the value of many of our communications efforts and provided guidance for revising our approach to specific communications vehicles. Among the audit’s primary recommendations:


• Ensure that the purpose of each publication is clear and that the distinctions among publications are apparent to the membership.

• Customize communications to focus on the specific needs of each targeted audience.

This information proved invaluable in the Division’s biggest undertaking of 2012: the creation of the new and more functional ADEA website, which debuted in November. Above all, increased navigability defines the current site, with new menus maximizing the ability of members to find information quickly. A central goal of the redesign was to provide a customized experience for different constituencies within our membership, all of whom were invited to offer their recommendations through focus groups, one-on-one meetings, and an exercise created for the 2012 ADEA Annual Session & Exhibition. Content tagging will be expanded in 2013, further improving the entire ADEA website. Lastly on the communications front, ADEA celebrated a major milestone in 2012, the 75th anniversary of the Journal of Dental EducationSM (JDE). Our premier vehicle for discourse on all aspects of dental education is more influential than ever, having harnessed the power of the Internet to facilitate submissions, improve the review process, and extend the JDE’s reach globally. We have the journal’s most recent editor, Dr. Jack Brown, to thank for vigorously pursuing implementation of these 21st century improvements. Jack retired from his post in 2012 and handed the reins to Dr. Nadeem Karimbux, Professor of Periodontology and Associate Dean for Academic Affairs at Tufts University School of Dental Medicine. Dr. Karimbux represented ADEA from 2008 to 2012 as Associate Editor for MedEdPORTAL®, our joint online publishing venture with AAMC. He will no doubt make his mark on the JDE in the years ahead. The reorganization of our former Division of Member Services also produced our new Division of Professional Development and Meetings (DPDM) in 2012. While continuing to oversee ADEA’s many meetings and time-honored professional development offerings, DPDM created excitement with the revival of a popular program from the Association’s recent past. The ADEA Summer Program for Emerging Academic Leaders, which first ran in the 1990s, can claim many of today’s leaders among its alumni. This highly interactive and immersive program is designed to give junior faculty the guidance, insight, and skills they need to propel their careers. Three-and-a-half days of face-to-face instruction are followed by a collaborative learning experience that continues via quarterly videoconferences throughout the year. The program was well received by this year’s participants, and we will offer it again in 2013. As for ADEA’s various member meetings, DPDM reports that registration remains strong, particularly in light of the tight economic climate on most campuses. This speaks well of the value our individual members and their institutions find in connecting with colleagues face-to-face. The ADEA Annual Session & Exhibition continues to be well attended, and educational programming submissions have risen dramatically, from 100 for the 2011 meeting to 150 for our 2012 gathering in Orlando. It’s no surprise that attendees tell us that Annual Session & Exhibition programming is stronger than ever. Other improvements to our annual get-together included a new and greatly enhanced daily newsletter and the creation of a mobile app that was downloaded by almost a third of 2012 attendees. Our continuing commitment to harnessing new media appears to be a hit with members. Among app users who responded to the Annual Session & Exhibition survey, 80% said they found it easy to use.


On a related note, at last year’s meeting of the ADEA Sections on Business and Financial Administration and Clinic Administration (ADEA BFACA), planners introduced an innovation that is gaining traction in the professional development community: white space programming. The idea is to designate times during a conference when attendees can gather with colleagues to discuss topics that emerge organically in the course of the meeting. At the 2012 ADEA BFACA meeting, organizers polled attendees to determine topics that might be of interest and then allowed their votes to determine the last day’s discussions. One final highlight of our face-to-face gatherings that bears mentioning is last year’s Gies Awards ceremony honoring exceptional contributions to dental education and oral health. The awards dinner drew record-breaking support from our member institutions, corporate members and other associations, generating essential resources for the grant-making programs of the ADEAGies Foundation and much deserved recognition for our community’s luminaries in the areas of vision, innovation, and achievement. Reaching Beyond Our Professional Borders In recent years, one of the most prominent ways we have addressed our strategic direction related to teaching and learning is through its support of interprofessional education (IPE) “as a foundation for preparing students, residents, and fellows to provide patient-centered care.” ADEA was one of six national education associations that came together to craft the seminal document Core Competencies for Interprofessional Collaborative Practice, released in 2011. We continued to collaborate with the same partners in 2012 on a variety of activities, including a series of faculty development institutes designed to give interprofessional teams of health professionals strategies for implementing IPE. Our commitment to IPE was also manifest in several other staff and member initiatives. ADEA senior staff coordinated a major session for pre-health advisors on IPE at the National Association of Advisors for the Health Professions (NAAHP) Meeting held in June. In September, an ADEA Team Study Group published a report in the JDE titled “Interprofessional Education in U.S. and Canadian Dental Schools”. The group assessed the state of IPE on our campuses, identified model practices already in place, and made recommendations for further implementation of IPE. Additionally, staff members worked with academic deans to revise ADEA’s IPE survey to make room for collecting data on innovative activities that support IPE. We also saw substantial growth in interprofessional resource sharing last year through MedEdPORTAL®. A wide variety of other health professions continue to access dental education resources from this free, online, peer-reviewed repository for medical and dental teaching materials. In 2012, AAMC upgraded the website and launched a new service, the iCollaborative. This online venue is not peer-reviewed. Instead it strives to encourage faculty, students, residents, and fellows to share ideas and resources still in development so that others can comment and possibly contribute to their growth. MedEdPORTAL also established a separate Continuing Education Portal in 2012 to provide evidence-based online activities for continuing education credit in medicine and dentistry. One more ADEA venture garnered the respect of our sister health professions associations in 2012: the publication of the ADEA Guidelines for Academia-Industry


Interactions. This document provides broad, non-prescriptive, common sense advice regarding corporate support of education, research, patient care, and community service. ADEA is one of the first health professions associations to systematically conduct a comprehensive review and analysis of best practices in this area. This undertaking is emblematic of ADEA's embrace of our corporate partners as full members within our Association. Not surprisingly, the resulting guidelines have been well received by ADEA member institutions and our corporate members. They have also been welcomed by university presidents and provosts, dental professional and specialty associations, and by our sister associations in the other health professions. Once again, ADEA’s commitment to collaboration both internally and externally continues to serve us well. It is also crucial to achieving the elusive goal of improving the oral health of all of our citizens. With this in mind, ADEA joined in a nationwide public service campaign last year through its membership in the Partnership for Healthy Mouths, Healthy Lives. The Ad Council, known for its creation of iconic messages such as Smokey the Bear’s “Only You Can Prevent Forest Fires,” is conducting the three-year campaign to improve children's oral health on behalf of the Partnership. ADEA is proud to be a founding sponsor of this effort. A New Gateway to Dental Education With so much else going on, it is important not to lose sight of ADEA’s fundamental role in supporting the application process for students, residents, and fellows and the programs they attend. In response to requests from our allied dental program directors, ADEA spent much of 2012 setting the stage for the launch of a new ADEA Dental Hygiene Centralized Application Service (ADEA DHCASSM) in 2013. Among its many functions, the service will allow schools to manage applications, correspond with candidates, and produce reports. This nascent venture is yet further indication that the allied dental education community has become well integrated within the fabric of ADEA. The process by which this new service has taken shape is also noteworthy. The ADEA DEP worked closely with two of the new ADEA Policy Center portfolios to explore and develop the service, demonstrating how ADEA’s new internal structure is helping us serve members better. Meanwhile, our current application services continue to satisfy our members’ needs at the institutional and individual levels. We saw a slight increase in predoctoral applications in 2012, and applications to advanced education programs remained strong. As of December 2012, our newest application service, the ADEA Centralized Application for Advanced Placement for International Dentists (ADEA CAAPIDSM), could boast an increase in applications of 12% over the previous year. Of course, ADEA is not just concerned with maintaining a steady flow of applicants. We are also committed to diversifying the applicant pool. To achieve this end, we continue to promote a holistic approach to dental school admissions through our ADEA Admissions Committee Workshops, begun with generous funding from the Robert Wood Johnson Foundation. Although the content of this educational program is now available on the ADEA website, several institutions that had previously hosted the workshop asked for on-site refreshers this past year. Once the Supreme Court issues its ruling in the Fisher


v. University of Texas case, DEP anticipates additional requests for ADEA guidance as institutions navigate this evolving area. Our Financial Health None of these accomplishments would have been possible without record levels of member involvement and the generous support of our funders. Our focus on diversifying ADEA’s revenue streams has produced a sound financial picture, and ADEA’s dues paying members can be confident that their membership dollars are managed well. The operating budget for the current fiscal year exceeded $20 million. This increase reflects not only the continued expansion of our application services, but also the recent growth in the number of dental schools and allied and advanced dental education programs and the increased generosity of our corporate members and foundation partners. In addition to the previously mentioned grant from our long-time supporter, Colgate-Palmolive Company, ADEA relied on the generous contributions of its other corporate members to sustain many of the services our members value. These include access to Education in the Round, the American Dental Association’s premier educational broadcast via the Internet from its annual session, and the ever growing ADEA Curriculum Resource Center, which makes state-of-the-art curriculum modules available for faculty use. Five new members joined ADEA’s Corporate Council in 2012, further strengthening the relationship between dental education and the corporate community. The People Who Made It Happen Our Association’s accomplishments in 2012 would suffice to make us proud under the best of circumstances, but they are truly remarkable given the transitions in progress. I want to commend the entire ADEA staff for their noteworthy productivity during this period of internal growth and change. I especially want to recognize the newer members of the team who have jumped into their assignments and gotten up to speed in a remarkably short period of time. I also want to thank ADEA's extraordinary volunteer leaders, whose tremendous energy, ample talent, and optimistic vision for the future of dental education motivate all of us to remain fully engaged in the work of this Association. I especially want to thank our current President, Dr. Gerald N. Glickman, and our other outstanding Board of Directors members including Dr. Leo E. Rouse, Dr. Stephen K. Young, Ms. Barbara Nordquist, Dr. Michael A. Siegel, Dr. Pamela J. Hughes, Dr. Michael A. Landers, Dr. Susan H. Kass, Dr. Huw F. Thomas, and Dr. Ryan T. Hajek. I appreciate their flexibility in working with an evolving staff during this transformative year. The ADEA that has emerged from this process is in excellent shape to take on the challenges ahead. We will continue to work in concert with our members and our external allies to achieve our overriding goals. Through collaboration and sustained effort, I have no doubt that a more vibrant and affordable educational enterprise that serves our members, our parent institutions, and the public is well within reach.


Dr. Dave Brunson Retires in February Dr. Dave Brunson joined ADEA in 2004 as Associate Director for the Center for Equity and Diversity. In that capacity, he has served as co-deputy director of the Summer Medical and Dental Education Program (SMDEP) and as a Consultant to the Robert Wood Johnson Foundation Pipeline Initiative to Increase Minority Presence in Dental Schools. Dave also coordinated the ADEA/AADR/ADEAGies Foundation Academic Dental Careers Fellowship Program, which aims to increase the number of dental and allied dental students pursuing careers as dental faculty. Prior to his appointment at ADEA, Dave was Assistant Dean for Pre-Doctoral Education and Clinical Professor in the Department of Diagnostic Sciences and General Dentistry at the University of North Carolina, where he managed the predoctoral admissions process and the curriculum. In 1992, an ADEA meeting introduced him to Dr. Anne Wells, who was then Associate Dean for Admissions and Student Services at the University of Louisville School of Dentistry. Many years later, the two married and found a new professional home on the ADEA staff. Having witnessed discrimination first hand as a young man growing up in the South, Dave chose to dedicate his work in academic dentistry to promoting equal opportunity for people from all backgrounds. His mentorship of individual students and his leadership at the program level have been instrumental in furthering this goal.

Dr. Anne Wells to Retire in April ADEA’s Senior Vice President for Educational Pathways Dr. Anne Wells joined ADEA in 2003 to lead ADEA’s centralized application services. In that capacity she oversaw the transition to a state-of-the-art paperless admission process for pre-dental and advanced dental applicants, the creation of the ADEA Centralized Application for Advanced Placement for International Dentists (ADEA CAAPIDSM), and more recently the development of the ADEA Dental Hygiene Centralized Application Service (ADEA DHCASSM). Anne has devoted much of her energy to promoting the adoption of holistic admissions practices at dental schools and achieved substantial success. She has also embraced the use of innovative programming and technology to connect ADEA with current and future students, residents, and fellows. These efforts have included the creation of the GoDentalSM website; use of other social media, online, and in-person recruitment events; and collaborations with other health professions associations. Anne’s responsibilities at ADEA have overlapped at times with those of her husband, Dr. Dave Brunson. Together they have been lending their expertise, experience, good humor, graciousness, and a dash of Southern hospitality to the dozens of meetings and events they have led during their tenures with ADEA. We hope that in their ongoing role as ADEA members they will continue to grace us with their presence in the years ahead.


In Memory of Jack Edward Bresch This past year, ADEA lost one of its most treasured assets when Jack Bresch died on September 1, 2012. In his capacity as ADEA’s senior executive overseeing public policy and advocacy, Jack championed the cause of oral health and elevated the profile of dental education on Capitol Hill. An invaluable resource in his own right, Jack also cultivated an expert staff and schooled ADEA members in advocating for their own interests. The dental education community will forever remember and appreciate his advocacy on behalf of dental education and dental and craniofacial research. The bridges he built with Congress and the executive branch and the enthusiasm for advocacy that he generated within our ranks will continue to serve our Association for many years to come. Prior to joining ADEA, Jack worked in both the executive and legislative branches of the federal government, held elective office in Montgomery County, Maryland, and served as a chaplain in the U. S. Navy and Marine Corps. During his time in the service, Jack supervised drug and alcohol rehabilitation programs and worked as a liaison with the Red Cross. This opportunity to observe health care up-close led Jack to develop what would become a lifelong commitment to advocating for health care reform on behalf of people in need. On a more personal level, the Pittsburgh native was quite philosophical, known for quoting the Greek philosophers and providing sage advice. Those of us who were fortunate enough to have known Jack feel the loss of a dear friend and inspiring mentor. To remember his many contributions to our Association and oral health care, the ADEA student legislative internship underwritten by Sunstar Americas, Inc. has been renamed in his honor.

Respectfully submitted,

Richard W. Valachovic, D.M.D., M.P.H. ADEA Executive Director


New Chief Administrators at Member Institutions

New Dental School Deans Since the 2012 ADEA Annual Session & Exhibition, U.S. and Canadian dental schools have appointed the following new deans whose service began between the end of the 2012 ADEA Annual Session & Exhibition and the beginning of the current ADEA Annual Session & Exhibition. The ADEA Board of Directors congratulates these members and wishes them success in their assignments.

Dr. Leon A. Assael, Dean, University of Minnesota School of Dentistry Dr. Joel H. Berg, Dean, University of Washington School of Dentistry Dr. D. Gregory Chadwick, Dean, East Carolina University School of Dental Medicine Dr. Daniel Haas, Dean, University of Toronto Faculty of Dentistry Dr. Christopher G. Halliday, Dean, Missouri School of Dentistry &

Oral Health Dr. Ronnie Myers, Interim Dean, Columbia University College of Dental Medicine Dr. Gary W. Reeves, Dean, University of Mississippi School of Dentistry Dr. Bruce E. Rotter, Dean, Southern Illinois University School of Dental Medicine New Federal Dental Chiefs U.S. federal government agencies have reported the following appointments since the 2012 ADEA Annual Session & Exhibition. The Board of Directors congratulates these new Dental Service Chiefs: Colonel Priscilla H. Hamilton, Chief, U.S. Army Graduate Dental Education, and Dean,

U.S. Army Postgraduate Dental School Captain Glenn A. Munro, Dean, U.S. Navy Dental Corps Naval Postgraduate Dental School Other New Administrators at Member Institutions Other ADEA Member Institutions have reported the following appointments since the 2012 ADEA Annual Session & Exhibition. The Board of Directors congratulates these new administrators. Dr. William R. Calnon, Acting Director, Eastman Institute of Oral Health Dr. William R. Calnon, Acting Chair, Department of Dentistry, University of Rochester Dr. William W. Dodge, Interim Dean, University of Texas Health Science Center at San Antonio Dental School Dr. John N. Williams, Interim Executive Vice Chancellor and Dean of the Faculties,

Indiana University-Purdue University Indianapolis Prof. Pamela Zarkowski, Provost and Vice President for Academic Affairs, University of

New Institutional Members Since March 21, 2012, these dental schools became Active ADEA Institutional Members: Lake Erie College of Osteopathic Medicine School of Dental Medicine University of New England College of Dental Medicine


Since March 21, 2012, these schools were elected to Provisional Institutional Membership and are set to be installed as Active Institutional Members in July 2013: University of Utah School of Dentistry

Missouri School of Dentistry & Oral Health New Affiliate Members Since March 21, 2012, these programs and schools have become Affiliate Members. The ADEA Board of Directors welcomes them. Fortis College - Smyrna, Georgia, Dr. Valerie Carter, Program Director, Dental Hygiene

(Smyrna, GA ) Asheville-Buncombe Technical Community College, Dental Assisting/Dental Hygiene

Prof. Carol Little, Chairperson (Asheville, NC) Halifax Community College Dental Hygiene Program, Prof. Verna High (Weldon, NC) Sanford-Brown College – Skokie, Dental Hygiene Program, Dr. Shirley M. Beaver,

Program Director (Skokie, IL ) Briarcliffe College, Dental Hygiene, Ms. Arlene Guagliano (St Patchogue, NY) Southern West Virginia Community and Technical College, Dr. Lisa Haddox-Heston,

Dean for Career and Technical Programs (Mount Gay, WV) Portland Community College, Prof. Josette Beach (Portland, OR) William Rainey Harper College, Dental Hygiene Program, Prof. Kathleen Hock Harper

College (Palatine, IL) North Platte Community College, Prof. Lauri Rickley (North Platte, NE) Geisinger Medical Center, Dr. Lance E. Kisby, (Danville, PA) Bon Secours St. Mary’s Hospital of Richmond, Dr. John Unkel (Richmond, VA) Monmouth Medical Center, Dr. Joseph Jaeger (Long Branch, NJ) New Corporate Members These companies have become ADEA Corporate Members since March 21, 2012. The ADEA Board of Directors welcomes them. Eastern Dentists Insurance Company, Dr. Charles Hapcook President & CEO

(Westborough, MA) Air Techniques, Mr. John Scott, President (Melville, NY) Dental Learning, LLC, Mr. Aldo Eagle, President (Tulsa, OK) MOOG, Ms. Katelyn Wastl, Marketing Coordinator (Aurora, NY) Organization for Safety, Asepsis and Prevention (OSAP), Ms. Therese Long, Executive The ADEA Board of Directors welcomes all.


In Memoriam

With regret, the ADEA Board of Directors announces these deaths of faculty and staff as reported by ADEA Member Institutions. Dr. Todd (Thomas) Abbott, Texas A&M

University Dr. Herb Abrams, University of Kentucky Dr. Gerald Albert, Université de Montreal Dr. Billy N. Appel, University of Pittsburgh Dr. Donald E. Arens, Indiana University Dr. Kamal Asgar, University of Michigan Dr. Durwood Bach, Medical University of

South Carolina Dr. Thomas Barden, University of

Kentucky Dr. Harvey Beaver, Nova Southeastern

University Dr. Mervin Leonard Binstock, University of

Pittsburgh Dr. William F. Bird, University of California

San Francisco Dr. Arne M. Bjorndal, University of Iowa Dr. Richard Bradley, University of

Nebraska Medical Center Dr. Richard E. Bradley, Texas A&M

University Dr. Robert B. Brannon, Louisiana State

University Dr. Gerald T. Charbeneau, University of

Michigan Dr. Angelo A. Cipullo, University of

Pittsburgh Dr. Robert Coffey, Midwestern University Dr. Joseph W. Cole, University of

Pittsburgh Dr. John William Costerton, Ostrow

School of Dentistry-University of Southern California

Dr. James Joseph Crawford, University of North Carolina at Chapel Hill

Dr. Mark DeBoer, Marquette University Dr. Kenneth C. Deesen, Columbia

University Dr. Robert J. Detamore, Indiana

University Dr. Sara Jean Donegan, Marquette

University Dr. Tom Dworak, University of Nebraska

Medical Center

Dr. Stella Efstratiadis, Columbia University Dr. Milton B. Engel, University of Illinois Dr. Francis Faggioni, Jr., Harvard

University Dr. A. Peter Fortier, Louisiana State

University Dr. Steven J. Franco, Creighton University Dr. Alfred Friedman, University of

Southern California Dr. Robert Gear, University of California,

San Francisco Dr. Eugene Goetsch, Marquette University Dr. Susan Kinder-Haake, University of

California, Los Angeles Dr. Arthur Haisten, Medical University of

South Carolina Dr. James R. Hayward, University of

Michigan Dr. Hanna Hoesli, University of Southern

California Dr. Jitka Janicek, Tufts University Dr. Joseph Kehoe, University of Florida Dr. William Killian, Southern Illinois

University Dr. Leo Knupp, University of Kentucky Dr. Benjamin Lawson, Medical University

of South Carolina Dr. Janet F. Lee, University of Kentucky Dr. Keith Lemmerman, University of

Kentucky Dr. Paul Lepard, University of Nebraska

Medical Center Dr. Alan Levine, University of Texas

Health Science Center at Houston Dr. Sam Locke, Jr., Medical University of

South Carolina Dr. Walter J. Loesche, University of

Michigan Dr. Bernard Lutz, University of Kentucky Dr. Robert MacDonald, Dalhousie

University Dr. William Mansfield, Jr., University of

Louisville Dr. Peter Maropis, University of Pittsburgh


Dr. Gary Maynard, Virginia Commonwealth University

Dr. Glen McGivney, Marquette University Dr. James E. McIntosh, Columbia

University Dr. H. David Mock, University of

Pittsburgh Dr. George Monasky, Temple University Dr. Bernie Moran, University of Nebraska

Medical Center Dr. Henry Muller III, Medical University of

South Carolina Dr. Terrence Nudd, University of Kentucky Dr. Lloyd J. Phillips, Indiana University Dr. Allan Ranz, Southern Illinois University Dr. Sheldon Ross, New York University Dr. Eldor G. Sagehorn, University of

Southern California Dr. Bernard J. Schneider, University of

Illinois Dr. William G. Schneider, University of

North Carolina at Chapel Hill Dr. Robert S. Schoor, New York

University Dr. Neill Serman, Columbia University Dr. George W. Simpson, Indiana

University Dr. Theodore Simpson, Temple University Dr. Roger Sisca, University of Pittsburgh

Dr. John “Jack” B. Sowter, University of North Carolina at Chapel Hill

Ms. Pauline F. Steele, University of Michigan

Dr. Gordan Stine, Medical University of South Carolina

Dr. John Streiff, Marquette University Dr. Henry Sutro, University of the Pacific Dr. Jing Tao, University of Southern

California Dr. Mark V. Thomas, University of

Kentucky Dr. Jay Watson, University of California,

Los Angeles Dr. James S. Wefel, University of Iowa Dr. Franklin S. Weine, University of Illinois Dr. Mark Thomas Robert Wesley,

University of Kentucky Dr. Richard Wilson, Virginia

Commonwealth University Prof. Valerie M. Edlund Windsor, Indiana

University Dr. Thomas F. Winkler III, Tufts University Dr. John Yagiela, University of California,

Los Angeles Ms. Linda Young, University of Minnesota Dr. Georgina Zabos, Columbia University Dr. Barry Zeichner, University of

Pittsburgh


ADEA Bylaws (in place until March 19, 2013) 1

(With changes approved by the 2012 ADEA House of Delegates) 2

Note: Changes in titles of members of the ADEA Board of Directors and the Executive 3 Director were approved by the 2012 ADEA House of Delegates and are included here, 4 but they will not take effect until the conclusion of the 2013 ADEA Annual Session. 5

6 Chapter I: Core Values 7 Section A 8

The Association’s core values are: 9

1. Promoting and Improving Excellence in All Aspects of Dental 10 Education. The Association values the development of faculty, staff, and 11 administrators as the key to improving dental education. 12

2. Building Partnerships in Support of and Advocating for the Needs of 13 Dental Education. The Association values partnerships with those who 14 share an interest in improving dental education by ensuring a sufficient 15 flow of resources and favorable policy options. 16

3. Serving the Individual Needs of Members and Institutions. The 17 Association values providing a broad range of services for the benefit of 18 both individuals and institutions. 19

4. Encouraging Communication and Sharing of Information Among the 20 Association’s Members. The Association values intelligent, candid, and 21 efficient communication among Association members, individual and 22 institutional. 23

5. Expanding the Diversity of Dental Education. The Association values 24 diversity and believes that those who populate dental education—students, 25 faculty, staff, administrators, and patients—should reflect the diversity of 26 our society. 27

6. Recognizing the Needs of Those the Association Serves. The 28 Association values responsiveness to the needs of students, alumni, 29 patients, and all other constituents. 30

7. Promoting Oral Health. The Association values oral health care as being 31 integral to the general health and well-being of individuals and society. 32

Chapter II: Membership 33 Section A. Categories 34

The Association has eight membership categories. 35

1. Institutional membership 36 a. Active 37


b. Provisional 38 c. Affiliate 39 d. Corporate 40

41 2. Individual membership 42

a. Individual 43 b. Student 44 c. Retired 45

Honorary 46 Section B. Qualifications for Institutional Membership 47

1. Active. A dental school granting a D.D.S. or D.M.D. degree as a part of an 48 accredited college or university in the United States, Puerto Rico, or 49 Canada and having begun instruction of its first class of dental students is 50 eligible to apply for active membership. (Canadian dental schools have the 51 option of selecting active or affiliate membership.) 52

2. Provisional. A developing dental school planning to grant a D.D.S. or 53 D.M.D. degree as part of an accredited college or university in the United 54 States, Puerto Rico, or Canada is eligible to apply for provisional 55 membership. (Developing Canadian dental schools have the option of 56 selecting provisional or affiliate membership.) 57

3. Affiliate. The following types of institutions in the United States, Puerto 58 Rico, or Canada are eligible to apply for affiliate membership, provided that 59 they are not eligible for active or provisional membership and that their 60 dental and/or allied dental education programs are accredited by the 61 Commission on Dental Accreditation: 62

a. Canadian dental schools (may elect active or affiliate 63 membership or provisional membership if a developing 64 institution). 65

b. Academic institutions—other than hospitals—conducting 66 postdoctoral dental education programs. 67

c. Hospitals that conduct postdoctoral dental education 68 programs and that are not under the same governance as an 69 active or provisional member institution. Hospital programs 70 under the same governance as active or provisional member 71 institutions are included in the parent school’s active or 72 provisional membership. 73

d. The United States Air Force, Army, Navy, Public Health 74 Service, and Department of Veterans Affairs and comparable 75 agencies of the Canadian government. 76

e. Institutions conducting dental hygiene, dental assisting, and 77 dental laboratory technology education programs. Such 78 programs that are under the administrative control of an 79 active or provisional member institution and that are 80


conducted at the main teaching site of that active or 81 provisional member institution are included in the 82 membership of the active or provisional member institution 83 and are automatically members of the Council of Allied 84 Dental Program Directors. Dental hygiene, assisting, and 85 laboratory technology education programs conducted at the 86 main teaching site of an active or provisional member 87 institution but that are not under the administrative control of 88 that active or provisional member institution and dental 89 hygiene, assisting, and laboratory technology education 90 programs that are under the administrative control of an 91 active or provisional member institution and are conducted 92 away from the main teaching site of that active or provisional 93 member institution must be affiliate institutional members in 94 order to belong to the Council of Allied Dental Program 95 Directors. 96

f. Institutions conducting other dental or allied dental education 97 programs recognized by the Association. 98

4. Corporate. A company dealing with products and/or services beneficial to 99 dental education and/or dentistry is eligible to apply for corporate 100 membership. 101

Section C. Election to Institutional Membership 102

Applications for active and provisional membership should be presented in writing at 103 least sixty days before an annual session. Institutions are elected to membership by a 104 majority affirmative vote of the House of Delegates. Memberships are effective the July 1 105 following House approval. 106

Applications for affiliate institutional membership can be submitted at any time for 107 approval by the President and CEO. Memberships become effective on January 1, April 108 1, July 1, or October 1, whichever date first follows approval. 109

Applications for corporate membership can be submitted at any time for approval by the 110 Board of Directors at its next meeting. Memberships become effective on January 1, 111 April 1, July 1, or October 1, whichever date first follows approval. Corporate 112 memberships are reviewed annually. 113

Section D. Institutional Membership Dues 114

1. Active and Provisional Members. Effective July 1, 2004, annual dues for 115 active- and provisional-member institutions are $25,522. 116

Active and provisional institutional membership dues include one individual 117 membership from each member institution. 118

2. Affiliate Members. Effective July 1, 2004, annual dues for institutions that 119 conduct allied dental education programs are $945. Effective July 1, 2004, 120 annual dues for Canadian dental schools are $1,815. 121


a. Effective July 1, 2000, annual dues for the federal dental services are 122 $3,922. 123

b. Effective July 1, 2003, annual dues for hospital-based postdoctoral dental 124 education programs are $984. A portion totaling $76 of each such 125 institutional membership shall be allocated as recommended by the 126 Council of Hospitals and Advanced Education Programs and as approved 127 by the Board of Directors. 128

c. Effective July 1, 2003, annual dues for institutions that conduct non-129 hospital-based postdoctoral dental education programs are $3,998. A 130 portion totaling $76 of each such institutional membership shall be 131 allocated as recommended by the Council of Hospitals and Advanced 132 Education Programs and as approved by the Board of Directors. 133

d. Dues are payable by February 1, May 1, August 1, or November 1, 134 whichever date first follows approval. Dues include one individual 135 membership, with the institution to determine the individual member. 136

3. Corporate Members. Effective January 1, 2006, annual dues are $3,400. 137 Dues include up to ten individual members, with the corporation to 138 determine the individual members. $500 of each member’s dues is 139 designated to support the ADEA Annual Session. 140

Section E. Forfeiture of Institutional Membership 141

1. Ceasing to meet the membership qualifications specified in Chapter II, 142 Section B, of these Bylaws results in immediate forfeiture of membership. 143

2. Active or provisional member institutions in arrears in payment of their 144 dues at an annual session forfeit their memberships. Affiliate or corporate 145 member institutions in arrears in payment of their dues more than six 146 months beyond the dues payment date forfeit their memberships. 147

Section F. Reinstatement of Institutional Membership After Payment of Dues in 148 Arrears 149

1. Institutional memberships forfeited for nonpayment of dues may be 150 reinstated upon payment and approval of the President and CEO. 151

Section G. Qualifications for Individual Memberships 152

1. Individual. Any faculty member or other person employed by a dental, 153 advanced education, hospital, and/or allied dental education ADEA 154 member institution is eligible for individual membership. 155

2. Student. Any student enrolled in a dental school, a postdoctoral dental 156 education program, and/or an allied dental education ADEA member 157 institution is eligible for individual membership. 158


3. Retired. Any individual who has completely retired from dental education 159 and dental practice and who has been an ADEA individual member is 160 entitled to individual membership. 161

4. Honorary. Any individual who has rendered a distinct service to 162 humankind, made outstanding contributions to dentistry, and/or rendered 163 exceptional service to the Association may be nominated by the Board of 164 Directors for honorary membership. 165

5. Affinity. Any individual with a demonstrable interest in dental, allied, or 166 advanced dental education who is not currently a faculty member, 167 employee, or student in an ADEA member institution. 168

Section H. Approval of Individual Memberships 169

1. Individual. An individual membership may be activated at any time during 170 the year. Memberships become effective as soon as the activation is 171 processed and remain in effect for the following twelve months. 172

2. Student. A student membership may be activated at any time during the 173 year. It becomes effective as soon as the activation is processed and 174 remains in effect for as long as the member is enrolled at an ADEA 175 Institutional Member. 176

3. Retired. A retired membership may be activated at any time during the 177 year. Memberships become effective as soon as the activation is 178 processed and remain in effect for the following twelve months. 179

4. Honorary. Individuals are elected to honorary memberships by a majority 180 affirmative vote of the House of Delegates. Honorary members are entitled 181 to all the privileges of individual membership except the right to vote. An 182 honorary membership is effective for the member’s lifetime. 183

5. Affinity. Applications for Affinity Individual Membership may be submitted 184 at any time during the year. Memberships become effective as soon as the 185 application is processed and remain in effect for the following twelve 186 months. 187

Section I. Individual Membership Dues 188

1. Individual Membership. Effective January 1, 2006, annual dues are $0, 189 and include membership in any Section(s) or Special Interest Group(s). 190

2. Student Membership. Effective January 1, 2006, annual dues are $0, and 191 include membership in any Section(s) or Special Interest Group(s). 192

3. Retired Membership. Effective January 1, 2006, annual dues are $0, and 193 include membership in any Section(s) or Special Interest Group(s). 194

4. Honorary Membership. Honorary members pay no dues. 195


5. Affinity Membership. Effective January 1, 2006, annual dues are $125 for 196 individuals with a demonstrable interest in dental, allied, or advanced 197 dental education and are not currently a faculty member, employee, or 198 student in a member institution. This fee includes membership in any 199 Section(s) or Special Interest Group(s). 200

6. Affinity Student Membership. Effective January 1, 2007, annual dues are 201 $40 for a student who is not enrolled in an ADEA Institutional Member and 202 who has a demonstrable interest in predoctoral, allied, or advanced dental 203 education. 204

Section J. Forfeiture of Student Membership 205

1. Student. Ceasing to meet the membership qualifications specified in 206 Chapter II, Section G.2., of these Bylaws results in immediate forfeiture of 207 student membership. However, the individual may then apply for regular 208 individual membership. 209

Section K. Membership Voting Rights 210

1. Voting. The House of Delegates shall represent the membership and shall 211 have the right to vote on their behalf. Except as otherwise may be 212 expressly required by statute or by the Association’s Articles of 213 Incorporation, no class or category of member of the Association shall 214 have any right to vote. 215

Chapter III: Elected Association Officers 216 Section A. Names 217

The Association’s elected officers are: 218

1. Chair of the Board 219 2. Chair-elect of the Board 220 3. Immediate Past Chair of the Board 221 4. Board Director for Allied Dental Program Directors 222 5. Board Director for Deans 223 6. Board Director for Faculties 224 7. Board Director for Hospitals and Advanced Education Programs 225 8. Board Director for Sections 226 9. Board Director for Students, Residents, and Fellows 227 10. Board Director for the Corporate Council 228


Section B. Qualifications 229

To be eligible for an elected office, a person must be an individual member of the 230 Association. In addition, a person must be a member of a council to be eligible for the 231 board directorship of that council, with the exception that past Administrative Board 232 members of the Council of Sections who may no longer be members of the council are 233 eligible for nomination as Board Director for Sections. 234

Individuals may not serve simultaneously as a principal officer of ADEA (Chair of the 235 Board, Chair-elect of the Board, or Immediate Past Chair of the Board) and as a member 236 of the American Dental Association’s Council on Dental Education and Licensure or the 237 Commission on Dental Accreditation. 238

Section C. Duties of Officers 239

1. Chair of the Board 240

a. To provide leadership in achieving the Association’s mission, 241 objectives, and ongoing business; 242

b. To serve as presiding officer of the House of Delegates and 243 Board of Directors; and 244

c. To serve as the Association’s official representative to other 245 organizations. 246

2. Chair-elect of the Board 247

a. To serve in place of the Chair of the Board at the request or 248 in the absence of the Chair; and 249

b. To perform any duties requested by the Chair of the Board. 250

3. Immediate Past Chair of the Board 251

a. To serve in place of the Chair of the Board at the request of 252 the Chair or Chair-elect of the Board or in the absence of 253 both; 254

b. To perform any duties requested by the Chair of the Board; 255

c. To chair the Finance Committee of the Board of Directors; 256 and 257

d. To chair the nominating committee for Chair-elect of the 258 Board. 259

4. Board Directors. The duties of Board Directors are delineated in Chapter 260 VIII (Councils) of these Bylaws. 261


Section D. Succession 262

The offices of Chair-elect of the Board, Chair of the Board, and Immediate Past Chair of 263 the Board are successive. 264

Section E. Nominations 265

By April 1 each year, the Board of Directors invites the general membership to suggest 266 nominees for the office of Chair-elect of the Board. Members should consider women 267 and underrepresented minorities for nomination. Members may nominate as many 268 individuals as they wish, including themselves. The deadline for submitting nominations 269 is November 1. Council administrative boards may also nominate individuals. 270

Between November 1 and December 31, the Immediate Past Chair of the Board and the 271 seven Board Directors meet as a nominating committee to consider all nominations and 272 shall recommend one or more candidates to stand for election. If a Board Director or 273 councilor is a nominee, the chair from that Board Director’s or councilor’s council serves 274 on the nominating committee to ensure representation from the council. Any delegate 275 may present additional nominations to the ADEA President and CEO for Chair-elect of 276 the Board no later than thirty days prior to the Opening of the House of Delegates. Any 277 delegate presenting a nomination must obtain the candidate’s consent to run and a copy 278 of the candidate’s curriculum vita, which will be made available for delegates’ review 279 prior to the annual session. 280

The methods of nominating Board Directors are delineated in Chapter VIII (Councils) of 281 these Bylaws. 282

Section F. Election 283

If there is only one candidate for Chair-elect of the Board, he or she is declared elected 284 at the Opening Session of the House. If there are two or more candidates, delegates 285 cast secret ballots at the annual session during times designated by the Board of 286 Directors. Ballot counting is monitored by two individuals selected by the Board of 287 Directors. A plurality of the votes cast is required for election. The methods of electing 288 Board Directors are delineated in Chapter VIII (Councils) of these Bylaws. 289

Section G. Installation 290

Elected Association officers are installed at annual sessions at the Closing Session of 291 the House of Delegates. 292

Section H. Terms of Office 293

The Chair-elect of the Board, Chair of the Board, and Immediate Past Chair of the Board 294 serve one-year terms. Individuals who have served a full term as Chair of the Board, 295 Chair-elect of the Board, and/or Immediate Past Chair of the Board may not succeed 296 themselves in any of those offices. Each Board Director serves for a single three-year 297 term and may not succeed him- or herself. Notwithstanding the foregoing, the Board 298 Director for Students, Residents, and Fellows shall serve for a term of office as set forth 299 in Chapter VIII, Section C.8 of these Bylaws. 300


Section I. Replacement 301

If a Chair of the Board or Chair-elect of the Board dies, resigns, or is removed for any 302 reason, the Association’s nominating committee nominates one or more candidates to fill 303 the vacancy relating to such officer position. An election is then held by mail ballot of all 304 delegates to the last House of Delegates. Ballots are accompanied by biographical 305 sketches of the candidates. Space is provided on the ballots for write-in candidates. 306 Ballots must be returned within fifteen days after mailing. Ballot counting is monitored by 307 two individuals selected by the Board of Directors. A plurality of the votes cast is 308 required for election. 309

If an Immediate Past Chair of the Board dies, resigns, or is removed for any reason, the 310 position remains vacant until the Chair of the Board assumes the office at the next 311 annual session, provided, however, that if the person who most recently served as 312 Immediate Past Chair of the Board (the “former Immediate Past Chair of the Board”) 313 prior to the death, resignation, or removal of the individual that created the vacancy in 314 the office of the Immediate Past Chair of the Board is available and willing to serve as 315 the Immediate Past Chair of the Board, then the former Immediate Past Chair of the 316 Board may be appointed by the Chair of the Board to serve as the Immediate Past Chair 317 of the Board until the next annual session when the Chair of the Board assumes such 318 office. 319

In such a case where a vacancy in the office of Immediate Past Chair of the Board is not 320 filled, the Chair of the Board serves as chair of the Finance Committee and the 321 nominating committee for Chair-elect of the Board. In the event of the death, resignation, 322 or removal of one or more of the Board Directors, the vacancy created thereby shall be 323 filled in accordance with the procedures set forth at Chapter VIII, Section C.9 of these 324 Bylaws. An individual may not hold two or more elected Association offices 325 simultaneously. 326

Chapter IV: House of Delegates 327 Section A. Function 328

The House of Delegates is the Association’s governing and legislative body. 329

Section B. Composition 330

The House of Delegates consists of the following members: 331

1. Board of Directors 332

2. The Council of Deans 333

3. The Council of Faculties 334

4. Representatives of the Councils of Allied Dental Program Directors; 335 Hospitals and Advanced Education Programs; Sections; and Students, 336 Residents, and Fellows, as specified in Chapter VIII (Councils) of these 337 Bylaws. 338

5. Representatives of the Corporate Council, as specified in Chapter IX 339 (Corporate Council) of these Bylaws. 340


Section C. Powers and Duties 341

The House of Delegates has the following powers and duties: 342

1. To enact and, where appropriate, enforce policies of the Association; 343

2. To approve all resolutions, opinions, and memorials in the name of the 344 Association; 345

3. To elect active, provisional, and honorary members; 346

4. To approve changes in the Bylaws, Policy Statements, and Position 347 Papers; 348

5. To approve new sections; 349

6. To approve the Association’s operating budgets; 350

7. To establish branch offices of the Association or change the location of the 351 Central Office; 352

8. To elect the Chair-elect of the Board of the Association; 353

9. To elect nominees for membership in other organizations when so 354 requested; and 355

10. To serve as an advocate on behalf of all Association policies and positions. 356

Section D. Sessions 357

The House of Delegates normally convenes at the Association’s annual sessions. 358 Special sessions may be called by the Chair of the Board or by request of the 359 membership as specified in the Bylaws. 360

Section E. Official Call 361

1. Annual Sessions. The President and CEO sends each institutional and 362 individual member delegate an official notice of the time and place of each 363 annual session or other House meeting. The notice is sent no fewer than 364 thirty days before the first day of the session or meeting. 365

2. Special Sessions. The President and CEO sends each institutional and 366 individual member delegate an official notice of the time and place of each 367 special session along with a statement of the business to be considered. 368 The notice is sent no fewer than thirty days before the first day of the 369 session. No other business except that provided for in the call may be 370 considered unless the members present unanimously agree to consider 371 additional business. 372

Section F. Quorum 373

A majority of the delegates constitutes a quorum for the transaction of business at 374 regular or special sessions. 375


Section G. Presiding Officer 376

The Chair of the Board is the presiding officer. In the absence of the Chair of the Board, 377 the Chair-elect of the Board is the presiding officer. In the absence of both, past Chairs 378 of the Board, in reverse order of service, are called on to preside. 379

Section H. Recording Officer 380

The President and CEO is the recording officer and custodian of the House records. 381 Staff and/or a professional recorder may be used to obtain a record of the House 382 proceedings. The President and CEO ensures that a record of the proceedings is 383 published annually in the Association’s Proceedings. 384

Section I. Parliamentarian 385

The President and CEO, with the approval of the Board of Directors, appoints the 386 parliamentarian. 387

Section J. Order of Business, Regular Session 388

The order of business at a regular session of the House of Delegates is as follows, 389 unless changed by a two-thirds affirmative vote of the delegates present and voting: 390

1. Call to order, 391 2. Report of quorum by President and CEO, 392 3. Approval of minutes of previous session, 393 4. Reports of officers, 394 5. Report of Board of Directors, 395 6. Referrals of reports and resolutions, 396 7. Action on resolutions, 397 8. Unfinished business, 398 9. New business, 399 10. Installation of officers, and 400 11. Adjournment. 401

402 Section K. Order of Business, Special Session 403

The order of business at a special session is as follows: 404

1. Call to order, 405 2. Report of quorum by President and CEO, 406 3. Reading of call for special session, 407 4. Transaction of business as provided in call, and 408 5. Adjournment. 409

410 Section L. Rules of Order 411

The rules contained in the latest edition of Sturgis’s Standard Code of Parliamentary 412 Procedure govern the House’s deliberations when not in conflict with these Bylaws. 413


Section M. Presentation of Resolutions 414

Resolutions may be presented to the House of Delegates at annual sessions by: 415

1. The Board of Directors in writing at the Opening Session of the House, and 416 2. Any delegate in writing at the Opening Session of the House of Delegates. 417

Between annual sessions, any individual member may submit a resolution to the Board 418 of Directors, which may forward it to the House of Delegates at the next annual session 419 with a recommendation for action. The Board of Directors may submit resolutions to an 420 appropriate Association component group for advice before forwarding the resolution to 421 the House of Delegates. 422

Resolutions proposing expenditure of Association funds must be accompanied by a cost 423 impact statement estimating the amount of funds required and the period of expenditure. 424 Staff assists resolution drafters in estimating expenditures and periods of expenditure, if 425 requested to do so. 426

Resolutions proposing changes in the ADEA policies and Bylaws must specify how the 427 ADEA Policy Statements, Position Papers, and Bylaws would be affected. 428

Section N. Reference Committees 429

Reference committee members are appointed annually by the Board of Directors. 430 Reference committees hold hearings at the annual sessions on resolutions going to the 431 House of Delegates and make recommendations on those resolutions. 432

Chapter V: Board of Directors 433 Section A. Function 434

The Board of Directors is the Association’s administrative body. 435


The Board of Directors consists of the Association’s elected officers, as specified in 437 Chapter III of these Bylaws, and the President and CEO (an ex officio member), which 438 comprise a board of eleven members. 439

Section C. Alternates 440

A Board Director who is unable to attend a Board of Directors meeting may designate 441 one of the other elected council officers to attend in his or her place as a voting member 442 of the Board of Directors for that meeting. The principal officers may not designate 443 alternates. 444

Section D. Powers and Duties 445

The Board of Directors has the following powers and duties: 446

1. To serve as the Association’s administrative body; 447


2. When the House of Delegates is not in session, to establish ad hoc interim 448 policies, provided that such policies are not in conflict with existing 449 Association policy and are presented for review at the next session of the 450 House; 451

3. To establish rules and regulations consistent with the Bylaws and to 452 govern the organization, procedure, and conduct of those rules; 453

4. To report its actions to the House of Delegates at each annual session; 454

5. To conduct the Association’s planning, including the development of 455 strategic, operational, and related plans, and to apprise the House of 456 Delegates of those plans; 457

6. To nominate 1) a candidate(s) for ADEA Chair-elect of the Board; 2) 458 candidates for honorary membership; and 3) candidates for membership in 459 other organizations, as well as to appoint representatives to other 460 organizations; 461

7. To appoint and evaluate the President and CEO; and 462

8. To ensure that all accounts of the Association are audited annually and to 463 prepare for House approval of an annual operating budget for the following 464 fiscal year. 465

Section E. Sessions 466

1. Regular Sessions. The Board of Directors normally meets at least four 467 times a year either in person or by teleconference. 468

2. Special Sessions. The Chair of the Board may call a special session at 469 the request of at least three board members, provided that notice of the 470 special session is sent to each member at least ten days before the 471 meeting. No other business except that provided for in the call may be 472 considered unless the members present unanimously agree to consider 473 additional business. 474


A majority of the board’s members constitutes a quorum for the transaction of business 476 at regular or special sessions. 477

Section G. Presiding Officer 478

The Chair of the Board is the presiding officer, and in the absence of the Chair of the 479 Board, the Chair-elect of the Board. In the absence of both, the Immediate Past Chair of 480 the Board is the presiding officer. 481

Section H. Recording Officer 482

The President and CEO is the recording officer. Staff and/or a professional recorder may 483 be used to obtain a record of meetings. 484


Section I. Rules of Order 485

The rules contained in the latest edition of Sturgis’s Standard Code of Parliamentary 486 Procedure govern the Board of Directors’ deliberations when not in conflict with these 487 Bylaws. 488

Section J. Unanimous Consent Mail Ballots 489

The Board of Directors is authorized to transact business by unanimous consent in the 490 form of mail ballot. Mail ballots may be sent and returned by mail, facsimile transmission 491 (fax), and/or electronic mail (e-mail). The results of mail ballots are as binding as those 492 obtained at official meetings. The following regulations apply to all mail ballots: 493

1. Mail ballots should be initiated by an officer or appropriate staff member; 494

2. Each mail ballot should set forth the specific actions to be considered by 495 the Board of Directors and include a line for his or her signature; 496

3. A unanimous vote of all the directors then in office is required for approval; 497 and 498

4. Ballots not returned within thirty days will not be counted. 499

Chapter VI: Finance Committee of the Board of Directors 500 Section A. Functions 501

The Finance Committee is responsible for assisting the President and CEO in preparing 502 the Association’s budget, monitoring the Association’s finances, and reporting progress 503 and recommendations to the Board of Directors and House of Delegates. 504


The Finance Committee consists of the Immediate Past Chair of the Board, who is chair, 506 and the Chair of the Board and Chair-elect of the Board. 507

Section C. Sessions 508

The Finance Committee meets as requested by the Board of Directors and normally in 509 conjunction with Board meetings. 510

Section D. Quorum 511

A majority of the committee’s members constitutes a quorum for the transaction of 512 business. 513

Section E. Rules of Order 514

The rules contained in the latest edition of Sturgis’s Standard Code of Parliamentary 515 Procedure govern the deliberations of the Finance Committee when not in conflict with 516 these Bylaws. 517

Section F. Fiscal Year 518

The Association’s fiscal year runs from July 1 through June 30. 519


Section G. Budget 520

The Board of Directors at each annual session submits an operating budget for the 521 following fiscal year to the House of Delegates for approval. 522

Chapter VII: Other Standing and Special Committees of the Board of Directors 523 Section A. Authority 524

The Board of Directors may appoint standing and special committees to assist it in 525 performing its duties. In all such appointments, the Board of Directors should consider 526 women and underrepresented minorities to serve on such committees. While 527 committees of the board must always have two or more directors, and directors must 528 constitute a majority of committee membership, the board may also appoint advisory 529 committees. Advisory committees may include any individual member of the association 530 and have no limitations concerning director membership. 531

Chapter VIII: Councils 532 Section A. Functions 533

All but one of the councils (the Council of Sections) represent institutions and programs 534 in each of the Association’s institutional membership categories. The Council of Sections 535 represents the Association’s sections. In addition, each council has the following 536 functions: 537

1. To represent its constituency within the Association and at the member 538 institutions; 539

2. To recommend to the Board of Directors how the interests of the council’s 540 constituency might be represented through the federal legislative and 541 regulatory processes; 542

3. To exchange information among its members, with other ADEA component 543 groups, and among member institutions; 544

4. To work with other ADEA component groups to encourage coordinated 545 approaches to dental and allied dental education and health care delivery; 546

5. To identify and provide consultation on projects, studies, and reports that 547 will benefit the membership; 548

6. To introduce resolutions to the Board of Directors and/or House of 549 Delegates; and 550

7. To meet at annual sessions. 551


The Association’s councils consist of the following members. All council members must 553 be individual members of the Association. 554

1. The Council of Allied Dental Program Directors consists of the directors 555 (or their alternates) of dental assisting, dental hygiene, and dental 556


laboratory technology education programs in each active, provisional, and 557 affiliate member institution. In member institutions offering more than one 558 allied dental education program, the person (or an alternate) who is the 559 department/division chair or head is also a member of the council. Council 560 membership may also include the directors (or their alternates) of special 561 allied dental education programs at the post-entry level that lead to a 562 baccalaureate or advanced degree. In addition, a member of the 563 Administrative Board who is no longer in any of the above categories may 564 remain a member of the council for the duration of his or her term(s). 565

Representation in the House of Delegates. The Council of Allied Dental 566 Program Directors is represented in the House by one delegate for every 567 ten of its member programs (or major portion thereof) in each of its four 568 membership categories—dental assisting education, dental hygiene 569 education, dental laboratory technology education, and special allied 570 dental education. Each category is represented by at least two delegates, 571 except for the category of special allied dental education, which is 572 represented by at least one delegate. Administrative Board members are 573 delegates, even if they are additional delegates in their category. The 574 council Administrative Board nominates two candidates for each delegate 575 position that will not be filled by an Administrative Board member. 576 Delegates are then elected by mail balloting of the entire council. 577 Delegates are elected to one-year terms and may be reelected. 578

2. The Council of Deans consists of the dean (or an alternate) of each 579 active and provisional member institution, the chief dental administrator (or 580 an alternate) of each affiliate member institution conducting non-hospital-581 based postdoctoral dental education programs, the chief dental officer or 582 administrator (or an alternate) of each affiliate-member federal dental 583 service, and the president (or an alternate) of the Association of Canadian 584 Faculties of Dentistry. In addition, the council includes any members of its 585 Administrative Board who are no longer in the above categories. 586

Representation in the House of Delegates. All members of the Council 587 of Deans serve as delegates in the House. 588

3. The Council of Faculties consists of one faculty member (or an alternate) 589 elected by the faculty of each active and provisional member institution, in 590 addition to any members of the Administrative Board who are no longer in 591 the above category. Members are elected to three-year terms, and 592 approximately one-third of the members are replaced or reelected annually 593 according to a schedule maintained in the Central Office. The methods of 594 electing members, removing members for cause, and electing new 595 members to fill unexpired terms are left to the discretion of individual 596 member institutions. Each faculty electing or reelecting a member in a 597 given year is required to notify the Central Office of the name of its 598 representative by January 1 preceding the annual session at which the 599 incumbent faculty member’s term ends. 600

Representation in the House of Delegates. All members of the Council 601 of Faculties serve as delegates in the House. 602


4. Membership in the ADEA Council of Hospitals and Advanced 603 Education Programs includes the program director, faculty, residents, 604 and fellows in Commission on Dental Accreditation (CODA)-accredited 605 advanced dental education programs located in ADEA-member institutions 606 and any former member of the Council’s Administrative Board. Eligibility for 607 election to the Council’s Administrative Board is limited to program 608 directors of CODA-accredited advanced dental education programs 609 located in ADEA-member institutions. 610

Representation in the House of Delegates. The Council of Hospitals and 611 Advanced Education Programs is represented in the House by one 612 delegate for every ten of its member programs (or major portion thereof). 613 Regardless of the number of member programs, the Council is 614 represented by at least sixteen delegates (the five members of the 615 Administrative Board and one representative each from the recognized 616 and/or accredited programs by the Commission on Dental Accreditation). 617 All Administrative Board members must serve as delegates. The Council 618 Administrative Board, at its annual interim meeting, nominates at least one 619 candidate for each delegate position beyond the sixteen that will not be 620 filled by an Administrative Board member or a recognized specialty 621 representative. Delegates are elected at the ADEA annual session 622 immediately preceding the year of service. Delegates are elected to one-623 year terms and may be reelected. 624

5. The Council of Sections consists of the councilor and chair (or their 625 alternates) of each Association section, in addition to any members of the 626 Council Administrative Board who are no longer councilors or chairs of 627 their section. In addition, the chair-elect and secretary from each section 628 are eligible to participate in council meetings and may vote at those 629 meetings. Section chairs-elect and secretaries are not eligible for election 630 to council office. 631

Representation in the House of Delegates. The Council of Sections is 632 represented in the House by the chair of each section and a councilor 633 elected by each section to a three-year term. Councilors may be reelected 634 to one additional three-year term. Council Administrative Board members 635 who are not section chairs or councilors also serve as delegates. If a 636 section chair and/or councilor is unable to serve as a delegate, the 637 section’s chair-elect and/or secretary serve as delegate alternates. Section 638 chairs-elect and secretaries are not eligible to sit with the council in the 639 House of Delegates unless they have been appointed delegate alternates. 640

6. The Council of Students, Residents, and Fellows consists of students 641 representing any of the following types of programs conducted by each 642 active, provisional, and affiliate member institution: 1) one representative 643 for a program leading to the D.D.S. or D.M.D. degree, 2) one 644 representative for all students enrolled in postdoctoral education programs, 645 3) one representative for each dental hygiene education program, 4) one 646 representative for each dental assisting education program, and 5) one 647 representative for each dental laboratory technology education program. 648 The methods of electing members, removing members for cause, and 649


electing new members to fill unexpired terms are left to the discretion of 650 individual member institutions. Each member institution’s chief 651 administrator is required to notify the Central Office of the name(s) of its 652 representative(s) within sixty days after an annual session. Members are 653 elected to one-year terms and may be reelected. 654

Representation in the House of Delegates. The Council of Students, 655 Residents, and Fellows is represented in the House by its Administrative 656 Board, in addition to twelve predoctoral dental students, two each from the 657 six regions recognized by the council; four postdoctoral dental students, 658 two from hospital programs and two from non-hospital-based programs; 659 and six allied dental students, two each from dental hygiene, dental 660 assisting, and dental laboratory technology education programs. Delegates 661 are elected to one-year terms and may be reelected. All delegates are 662 elected by the Council of Students, Residents, and Fellows at the annual 663 sessions. 664

7. Alternates. Council members unable to attend a House of Delegates 665 session or a council meeting, or who serve in the House in two or more 666 positions (e.g., as a member of the Council of Faculties and Council of 667 Sections), may appoint alternates to represent them. Members of the 668 Councils of Allied Dental Program Directors; Hospitals and Advanced 669 Education Programs; and Students, Residents, and Fellows must appoint 670 alternates who are members of their council. Members of the Council of 671 Sections must appoint the chair-elect or secretary of their section. 672 Members of the Councils of Deans and Faculties must appoint individuals 673 from their institutions. Delegates representing two or more councils in the 674 House must decide which council they wish to represent and then appoint 675 an alternate(s) for the other council(s) according to the foregoing 676 guidelines. All alternates must be ADEA individual members. 677

Section C. Administrative Boards 678

1. Names of Officers. Each council has an administrative board consisting of 679 a chair, chair-elect (vice-chair for the Council of Students, Residents, and 680 Fellows), secretary, member-at-large, and board director (ex officio). 681

2. Qualifications. A person must be an individual member of the Association 682 and a member of his or her council to be eligible for a council office, with 683 the exception that past Administrative Board members of the Council of 684 Sections who may no longer be members of the council are eligible for 685 nomination as board director for sections. 686

3. Duties 687

a. Chairs. It is the duty of chairs: 688

1. To provide leadership in meeting council goals and 689 objectives; 690

2. To chair council meetings; and 691


3. To plan programs for council meetings. 692

b. Chairs-elect. It is the duty of chairs-elect: 693

1. To chair council meetings in the absence of the 694 chair; 695

2. To perform any duties requested by the chair; and 696

3. To serve as chair of the nominating committee to 697 select candidates for council office. 698

c. Secretaries. It is the duty of secretaries: 699

1. To record the minutes of council and administrative 700 board meetings or to see that they are 701 recorded; 702

2. To submit the minutes of council annual session 703 meetings to the Central Office within sixty days 704 after the session; and 705

3. To perform any duties requested by the chair. 706

d. Members-at-Large. It is the duty of members-at-large: 707


e. Board Directors. It is the duty of board directors: 709

1. To serve as ex officio council officers and 710 Association officers; 711

2. To represent the councils’ interests on the Board of 712 Directors; 713

3. To serve as consultants from the Board of Directors 714 to the councils in conducting their business and 715 meeting their objectives; and 716

4. To report Board of Directors’ actions to the council. 717

4. Succession. Except for the Council of Students, Residents, and Fellows, 718 each year, the member-at-large succeeds to the office of secretary, the 719 secretary to the office of chair-elect, and the chair-elect to the office of 720 chair. For the Council of Students, Residents, and Fellows, offices are not 721 automatically successive. 722

5. Nominations. Before each annual session, the chair-elect and two council 723 members who are not officers nominate one or more individuals for the 724 office of member-at-large (and board director if the incumbent board 725 director will complete a term at the end of the annual session). For the 726 Council of Students, Residents, and Fellows, the vice-chair and two 727


council members who are not officers nominate one or more individuals for 728 the offices of member-at-large, secretary, vice-chair, chair, and board 729 director. Additional nominations may be made from the floor at the 730 councils’ annual session meetings. 731

6. Election and Appointment. Council officers are elected at council annual 732 session meetings. The method of voting is left to the discretion of the 733 council chairs. For the Council of Students, Residents, and Fellows, 734 immediately after the annual session, the four members of the new 735 administrative board appoint a council member to serve as a member-at-736 large. 737

7. Installation. All council officers, except board directors, are installed at 738 council annual session meetings. Board directors are installed at annual 739 sessions at the Closing Session of the House of Delegates. 740

8. Terms of Office. All council officers, except board directors, serve one-741 year terms. Board directors serve three-year terms, except for the board 742 director for students, residents, and fellows, who may serve up to three 743 consecutive one-year terms if the individual qualifies for membership on 744 the Council of Students, Residents, and Fellows during that entire period. 745 An individual who has served a full term as a board director (or three 746 consecutive one-year terms as a board director for students, residents, 747 and fellows), chair, chair-elect, secretary, or member-at-large may not 748 succeed him- or herself in any of those offices. 749

9. Replacement. An administrative board member who ceases to qualify for 750 membership on a council may continue as a council officer for the duration 751 of his or her term(s) on the board. A board member who completely 752 ceases to be active in dental and/or allied dental education must resign his 753 or her office on the council. In the event of the death, resignation, or 754 removal of a council officer, the council administrative board appoints a 755 non-board member of the council to complete the unexpired term(s) of 756 office; provided, however, that if the vacancy created by such death, 757 resignation, or removal is for the office of the board director, then the 758 council administrative board shall appoint a non-board member of the 759 council to serve as the board director until the next annual session meeting 760 of the council, at which annual session an election (in accordance with this 761 Chapter VIII) shall be held to fill the remainder of the term of the office of 762 the board director that became vacant by reason of such death, 763 resignation, or removal. 764

10. Alternates. Council officers may not send alternates to attend council 765 administrative board or House of Delegates meetings in their place. 766

Section D. Sessions 767

All councils meet at annual sessions. Administrative boards plan annual session 768 programs and submit program details to the Central Office for publication in the annual 769 session program. The schedule of council programs is determined by the Board of 770 Directors. Councils able to provide funding may hold additional conferences between 771 annual sessions. 772


Section E. Quorum 773

A majority of the members of a council constitutes a quorum for the transaction of 774 business. 775

Section F. Rules 776

The rules for councils are included in Chapter XII (Rules for Councils, the Corporate 777 Council, Sections, and Special Interest Groups) of these Bylaws. 778

Chapter IX: Corporate Council 779 Section A. Functions 780

The Corporate Council has the following functions: 781

1. To represent the corporate members within the Association; 782

2. To apprise corporate members of relevant Association activities; 783

3. To establish criteria for, and advise the Board of Directors on, approval of 784 applications for corporate membership; 785

4. To exchange information among its members, with other component groups of 786 the Association, and among the Association’s member institutions; 787

5. To serve in a liaison role between the corporate and academic members of the 788 Association; 789

6. To impart corporate members’ knowledge to other Association members; 790

7. To work with other component groups of the Association to encourage 791 coordinated approaches to dental and allied dental education and care 792 delivery; 793

8. To identify projects, studies, and reports that will benefit the Council’s and/or 794 Association’s membership and to provide consultation on those projects, 795 studies, and reports; 796

9. To introduce appropriate resolutions to the House of Delegates and/or Board of 797 Directors; and 798

10. To meet at annual sessions. 799


The Corporate Council consists of the official representative of each corporate member. 801

Section C. Representation in the House of Delegates 802

The Corporate Council is represented in the House of Delegates by three of its elected 803 officers: the 1) chair, 2) chair-elect, and 3) board director. 804


Section D. Officers 805

1. Names. The Corporate Council has five officers: a chair, chair-elect, 806 secretary, member-at-large, and board director (ex officio). 807

2. Qualifications. An individual must be a member of the Corporate Council 808 to be eligible for a Corporate Council office. 809

3. Duties 810

a. Chair. It is the duty of the chair: 811

1. To provide leadership in meeting Corporate 812 Council goals and objectives; 813

2. To chair Corporate Council meetings; and 814

3. To plan programs for Corporate Council 815 meetings. 816

b. Chair-elect. It is the duty of the chair-elect: 817

1. To chair Corporate Council meetings in the 818 absence of the chair; 819

2. To perform any duties requested by the chair; 820 and 821

3. To serve as chair of the nominating committee 822 to select candidates for Corporate Council 823 office. 824

c. Secretary. It is the duty of the secretary: 825

1. To record the minutes of Corporate Council 826 meetings or to see that they are recorded; 827

2. To submit the minutes of the Corporate 828 Council’s annual session meetings to the 829 Central Office within sixty days; and 830


d. Member-at-Large. It is the duty of the member-at-large to 832 perform any duties requested by the chair. 833

e. Board Director. It is the duty of the board director: 834

1. To serve as a Corporate Council officer and a 835 voting member of the Board of Directors; 836

2. To represent the council’s interests on the 837 Board of Directors; 838


3. To serve as a consultant from the Board of 839 Directors to the council in conducting its 840 business and meeting its objectives; and 841

4. To report Board of Directors’ actions to the 842 council. 843

4. Succession. Each year, the member-at-large succeeds to the office of 844 secretary, the secretary succeeds to the office of chair-elect, and the chair-845 elect to the office of chair. 846

5. Nominations. Before each annual session, the Corporate Council 847 nominates one or more individuals for the office of member-at-large and, if 848 necessary, board director. Additional nominations may be made from the 849 floor at the council’s annual session meeting. 850

6. Election and Appointment. Corporate Council officers are elected at the 851 council’s annual session meetings. The method of voting is left to the 852 discretion of the council chair. 853

7. Installation. All Corporate Council officers are installed at the council’s 854 annual session meetings. 855

8. Terms of Office. All Corporate Council officers except board directors 856 serve one-year terms. 857

9. Limitation of Terms. An individual who has served as board director, 858 chair, chair-elect, secretary, or member-at-large may not succeed him- or 859 herself in any of those offices. 860

10. Replacement. An officer who ceases to be a member of the Corporate 861 Council must resign the office at the time he or she ceases to be a 862 member. In such an instance, or when a council officer resigns for any 863 other reason, the other officers appoint another council member to serve 864 out the unexpired term (or successive terms) of office. An individual may 865 not hold two or more Corporate Council offices simultaneously. 866

11. Alternates. Corporate Council officers may not send alternates to attend 867 meetings in their place, except that council officers unable to attend a 868 House of Delegates session may appoint alternates to represent them. 869 Such alternates must be members of the Corporate Council. 870

Section E. Sessions 871

The Corporate Council meets at annual sessions and may meet at other times of the 872 year as appropriate. The officers plan annual session programs and submit program 873 details to the Central Office for publication in the annual session program. The 874 scheduling of the Corporate Council’s program is determined by the Board of Directors. 875



A majority of the members of the Corporate Council constitutes a quorum for the 877 transaction of business. 878

Section G. Rules 879

The rules for the Corporate Council are included in Chapter XII (Rules for Councils, the 880 Corporate Council, Sections, and Special Interest Groups) of these Bylaws. In addition, 881 the following rule applies to corporate members: they may not cite corporate 882 membership for commercial purposes, e.g., to imply ADEA endorsement of products and 883 services. 884

Chapter X: Sections 885 Section A. Functions 886

A Section is a programmatic group that provides an opportunity for its members to 887 exchange information on the Section’s specific academic and administrative interests. 888

1. Both academic and administrative Sections are periodically asked by the 889 House of Delegates, Board of Directors, Chair of the Board, and President 890 and CEO to undertake assignments and to comment on appropriate 891 materials. 892

2. A Section is further encouraged to initiate projects and studies of benefit to 893 the Association and its members. 894

3. A Section may submit resolutions to the House of Delegates. 895

Section B. Participation and Membership in a Section 896

Each Section consists of any Individual, Student, Retired, and Honorary ADEA member 897 interested in the Section’s particular academic or administrative area. An ADEA member 898 may join any number of Sections and may vote, hold office, participate in the business 899 affairs, and attend any meeting of a Section to which he or she belongs. 900

Section C. Sections Listing. The Association has the following Sections: 901 Academic Affairs 902 Anatomical Sciences 903 Behavioral Sciences 904 Biochemistry, Nutrition, and Microbiology 905 Business and Financial Administration 906 Cariology 907 Clinic Administration 908 Clinical Simulation 909 Community and Preventive Dentistry 910 Comprehensive Care and General Dentistry 911 Continuing Education 912 Dental Anatomy and Occlusion 913 Dental Assisting Education 914 Dental Hygiene Education 915


Dental Informatics 916 Dental School Admissions Officers 917 Development, Alumni Affairs, and Public Relations 918 Educational Research/Development and Curriculum 919 Endodontics 920 Gay-Straight Alliance 921 Gerontology and Geriatrics Education 922 Graduate and Postgraduate Education 923 Minority Affairs 924 Operative Dentistry and Biomaterials 925 Oral and Maxillofacial Pathology 926 Oral and Maxillofacial Radiology 927 Oral and Maxillofacial Surgery, Anesthesia, and Hospital Dentistry 928 Oral Biology 929 Oral Diagnosis and Oral Medicine 930 Orthodontics 931 Pediatric Dentistry 932 Periodontics 933 Physiology, Pharmacology, and Therapeutics 934 Postdoctoral General Dentistry 935 Practice Management 936 Prosthodontics 937 Student Affairs and Financial Aid 938 939

Section D. Formation of a Section 940

1. To form a new Section, a group must have begun as a Special Interest 941 Group (SIG; see Chapter XI, Section D. Formation of a SIG). When 942 Section status is desired, the SIG must: 943

a. Notify the chair of the Council of Sections Administrative 944 Board and Council of Sections staff liaison of the intent to 945 propose a new Section. 946

b. Prepare a proposal to support the case following criteria 947 established by the Council of Sections Administrative Board. 948

c. Submit the completed proposal to the chair of the Council of 949 Sections Administrative Board and the Council of Sections 950 staff liaison no later than September 1. 951

2. The Council of Sections Administrative Board considers each proposal to 952 form a new Section at its interim fall meeting. 953

a. If the proposal is approved, the Council of Sections 954 Administrative Board forwards the recommendation to the 955 Board of Directors for consideration at its January meeting. 956

b. If the recommendation is approved by the Board of Directors, 957 the Board of Directors forwards a resolution to form the new 958 Section to the House of Delegates for hearing at the 959 subsequent annual session. 960


c. Only the House has the authority to approve a resolution 961 proposing a new Section. Upon approval by the House of 962 Delegates, a new Section begins operation immediately. If 963 the proposal is not approved, the SIG may resubmit its 964 request in a subsequent year. 965

Section E. Review 966

The Council of Sections Administrative Board reviews each Section annually. A review 967 of performance is based on criteria established by the Council of Sections Administrative 968 Board and announced annually in advance of the review. 969

1. The Administrative Board may impose corrective actions, including 970 probation, for those Sections that fail to submit annual reports or perform 971 prescribed functions. 972

2. The Council of Sections Administrative Board may recommend that a 973 Section be disbanded or suggest that two or more Sections be merged into 974 one Section based on strong similarities. 975

a. The Council of Sections Administrative Board forwards a 976 recommendation that a Section be disbanded or merged to 977 the Board of Directors. 978

b. If the recommendation is approved by the Board of Directors, 979 the Board of Directors forwards an appropriately worded 980 resolution to the House of Delegates for hearing at the 981 subsequent annual session. 982

c. Only the House of Delegates has the authority to disband a 983 Section or merge Sections. 984

Section F. Officers and Term of Office 985

Each Section has a councilor, who serves a three-year term of office, and a chair, chair-986 elect, and secretary, who serve one-year terms in each office in succession. 987

1. Qualifications. A person must be a member of the Association and a 988 member of the Section to be eligible for office in that Section. In the 989 instance of councilor, the person must first have served through the officer 990 positions, including the chair, to be eligible for election to the councilor 991 position. 992

2. Duties. 993

a. Councilor. The duties of a councilor are to: 994

1. provide continuity of leadership for the Section 995 and mentoring of new Section officers; 996

2. attend the ADEA annual session and interim 997 fall meetings of the Council of Sections; 998


3. serve as a delegate in the House of Delegates 999 during the annual session; 1000

4. assist in planning, implementing, and 1001 assessing Section programs and projects; 1002

5. prepare and submit the Section annual report 1003 after each annual session to the Council of 1004 Sections staff liaison; and 1005

6. serve as Section liaison to the Council of 1006 Sections Administrative Board. 1007

b. Chair. The duties of the chair are to: 1008

1. provide leadership in the coordination of 1009 Section activities; 1010

2. chair Section meetings; 1011

3. plan programs for Section meetings; and 1012

4. serve as a delegate in the House of Delegates 1013 during the annual session. 1014

c. Chair-elect. The duties of the chair-elect are to: 1015

1. serve as chair in the absence of the chair; 1016

2. perform any Section-related duties requested 1017 by the chair; 1018

3. serve as chair of the nominating committee to 1019 select candidates for Section office; and 1020

4. serve as the program chair for the Section and 1021 be responsible for submitting program 1022 proposals annually to the ADEA Annual 1023 Session Planning Committee for review. 1024

d. Secretary. The duties of the secretary are to: 1025

1. record the minutes of Section meetings and 1026 disseminate them to the Section membership; 1027

2. submit the minutes and current officer contact 1028 information to the Section councilor for 1029 submission with the Section annual report to 1030 the Council of Sections staff liaison; 1031

3. publish and disseminate a Section newsletter; 1032 and 1033


4. perform any Section-related duties requested 1034 by the chair. 1035

3. Succession. Each year the secretary succeeds to the office of chair-elect, 1036 and the chair-elect succeeds to the office of chair. There is no automatic 1037 succession to the office of councilor. 1038

4. Nominations. Before each annual session, the nominating committee 1039 (chair-elect and two Section members who are not officers) nominates one 1040 or more individuals for the office of secretary. Every third year, the 1041 committee nominates one or more individuals for the office of councilor. 1042 Additional nominations for these offices may be made from the floor at the 1043 Section annual session business meeting. 1044

5. Election. Section officers are elected at the Section business meeting held 1045 at the annual session. The method of voting is left to the discretion of the 1046 chair. 1047

6. Installation. All Section officers take office after the conclusion of the 1048 Closing of the House of Delegates at the annual session. 1049

7. Consecutive and Simultaneous Terms of Office. A Section councilor 1050 may serve two consecutive three-year terms. A person may not hold more 1051 than one Section officer position simultaneously or hold office in more than 1052 one Section simultaneously. 1053

8. Replacement of Vacancy. If the position of chair, chair-elect, or secretary 1054 becomes vacant, the remaining Section officers appoint another member 1055 of the Section to serve out the unexpired term. If the councilor is unable to 1056 serve for any reason, a new councilor will be elected by mail or electronic 1057 ballot by the Section members to serve out the unexpired term. 1058

Section G. Quorum 1059

Sections have no quorum requirement for the conduct of business. 1060

Section H. Rules 1061

The rules for Sections are included in Chapter XII (Rules for Councils, the Corporate 1062 Council, Sections, and Special Interest Groups) of these Bylaws. 1063

Chapter XI: Special Interest Groups 1064 Section A. Functions 1065

A Special Interest Group (SIG) provides an opportunity for its members to exchange 1066 information and work together on specific academic or administrative interests in dental, 1067 allied dental, and advanced dental education. The structure of a SIG provides an 1068 opportunity and allows a means for a group of ADEA members to focus on areas of 1069 common interest. 1070


1. A SIG may be assigned tasks by the Board of Directors, House of 1071 Delegates, or the Council of Sections Administrative Board on related 1072 studies of benefit to the Association and its members. 1073

2. Each SIG chair may be an active but nonvoting member of the Council of 1074 Sections. 1075

3. A SIG is not represented in the House of Delegates and may not submit a 1076 resolution to the House of Delegates. 1077

Section B. Participation and Membership in a SIG 1078

A Special Interest Group consists of any Individual, Student, Retired, and Honorary 1079 ADEA member interested in the SIG’s particular academic or administrative area. An 1080 ADEA member may join any number of SIGs and attend any meetings of a SIG to which 1081 he or she belongs. 1082

Section C. Special Interest Groups Listing 1083

The Association has the following SIGs: 1084

Career Development for the New Educator 1085 Dental Hygiene Clinical Coordinators 1086 Foreign-Educated Dental Professionals 1087 Graduate Dental Hygiene Education Programs 1088 Implant Dentistry 1089 Lasers in Dentistry 1090 Professional, Ethical, and Legal Issues in Dentistry 1091 Scholarship of Teaching and Learning 1092 Teaching and Learning with Emerging Technology 1093 Temporomandibular Disorders 1094 Tobacco-Free Initiatives 1095 1096

Section D. Formation of a Special Interest Group 1097

1. To form a new Special Interest Group, an individual or group must: 1098

a. Notify the chair of the Council of Sections Administrative 1099 Board and the Council of Sections staff liaison of the intent to 1100 propose a new SIG. 1101

b. Prepare a proposal to support the case following criteria 1102 established by the Council of Sections Administrative Board. 1103

c. Submit the completed proposal to the chair of the Council of 1104 Sections Administrative Board and the Council of Sections 1105 staff liaison. 1106

2. The Council of Sections Administrative Board considers each proposal. 1107

a. If the proposal is approved, the Council of Sections 1108 Administrative Board forwards its recommendation to the 1109


Board of Directors for review at the board meeting 1110 subsequent to approval of the proposal. 1111

b. If the proposal is approved by the Board of Directors, the SIG 1112 begins operation immediately upon notification by the chair of 1113 the Council of Sections Administrative Board. 1114

Section E. Becoming a Section 1115

1. After two to five years of viable leadership and sustainable membership, a 1116 SIG may apply to form a Section although it is not required to do so. 1117

2. If the SIG chooses to form a Section, it must form a leadership 1118 organizational structure similar to that of a Section by electing or 1119 appointing a chair, chair-elect, and secretary. 1120

Section F. Review 1121

Each year, the Council of Sections Administrative Board reviews each SIG and its 1122 performance based on criteria established by the Council of Sections Administrative 1123 Board. 1124

1. The Administrative Board may impose corrective actions, including 1125 probation, for a SIG that fails to submit an annual report or perform 1126 prescribed functions. 1127

2. The Council of Sections Administrative Board may disband a SIG. 1128

Section G. Officer and Term of Office 1129

Each Special Interest Group must have a chair, who serves a one-year term. The SIG 1130 may have a leadership structure similar to that of a Section (i.e., chair, chair-elect, and 1131 secretary), but it is not required to do so. 1132

1. Qualifications. A person must be a member of the Association and a 1133 member of the SIG to be eligible for office in that SIG. 1134

2. Duties. 1135

a. Chair. The duties of the chair are to: 1136

1. provide leadership in the coordination of SIG 1137 activities; 1138

2. chair SIG meetings; 1139

3. plan programs for SIG meetings; 1140

4. record the minutes of SIG meetings and 1141 disseminate them to the SIG membership; and 1142

5. submit the SIG annual report, business 1143 meeting minutes, and current officer contact 1144


information to the Council of Sections staff 1145 liaison. 1146

b. If a SIG chooses to have a leadership organizational 1147 structure similar to that of a Section, see Chapter X. Section 1148 F. Articles 2b–2d for officer duties. 1149

3. Succession. If a SIG chooses to have a leadership organizational 1150 structure similar to that of a Section (i.e., chair, chair-elect, and secretary), 1151 the secretary succeeds to the office of chair-elect, and the chair-elect 1152 succeeds to the office of chair. 1153

4. Nominations. If a SIG has a leadership organizational structure similar to 1154 that of a Section, before each annual session, the nominating committee 1155 (chair-elect and two SIG members who are not officers) nominates one or 1156 more individuals for the office of secretary. 1157

5. Elections. Each year, a chair is elected to serve a one-year term. SIG 1158 officers are elected at the SIG business meeting held at the annual 1159 session. 1160

6. Installation. A SIG officer takes office at the conclusion of the annual 1161 session. 1162

7. Consecutive and Simultaneous Terms of Office. A SIG chair serves a 1163 one-year term. If the SIG chooses to maintain one officer position versus 1164 creating the organizational structure of a Section, the position of chair must 1165 be reaffirmed by the membership annually. A person may not hold office in 1166 more than one SIG simultaneously. 1167

8. Replacement of Vacancy 1168

a. If the position of chair becomes vacant, the SIG members 1169 must nominate and elect another member of the SIG to serve 1170 out the unexpired term by mail or electronic ballot. 1171

b. If a SIG chooses to have a leadership organizational 1172 structure similar to that of a Section (i.e., chair, chair-elect, 1173 and secretary), the remaining officers will appoint a SIG 1174 member to serve out the unexpired term of the officer whose 1175 position has become vacant. 1176

Section H. Quorum 1177

Special Interest Groups have no quorum requirement to conduct business. 1178

Section I. Rules 1179

The rules for Special Interest Groups are included in Chapter XII (Rules for Councils, the 1180 Corporate Council, Sections, and Special Interest Groups) of these Bylaws. 1181


Chapter XII: Rules for Councils, the Corporate Council, Sections, and Special 1182 Interest Groups 1183

The above groups are hereinafter referred to in this chapter as “component groups” or 1184 “groups.” 1185

Section A. Finances 1186

Component groups conduct their own financial affairs; however, records and accounts 1187 are maintained in the Central Office. A special allocation, the amount of which is 1188 determined annually by the Board of Directors and House of Delegates, is available for 1189 the group’s annual expenditures. The allocated funds may be used by a group for any 1190 reasonable expenditures. The group may charge annual session expenditures to the 1191 Association’s master account, provided that an appropriate request is submitted to the 1192 Central Office at least sixty days before an annual session. Groups anticipating 1193 expenditures in excess of their annual allocation must submit to the Board of Directors a 1194 written request for additional expenditures. In addition, all group requests for funding 1195 from outside organizations must receive prior Board of Directors’ approval. 1196

Section B. Employment 1197

Component groups may not employ an individual whose services may require 1198 reimbursement by the Association, except on authorization of the Board of Directors. 1199

Section C. Contracts 1200

Component groups may not produce a contract that in any way involves the Association, 1201 except on authorization of the Board of Directors. 1202

Section D. Establishment of Policy 1203

Component groups have the privilege of recommending Association policy. However, 1204 they are not authorized to initiate or implement a new policy or to alter or extend an 1205 existing policy without prior review and approval by the Board of Directors and the 1206 House of Delegates. 1207

Section E. Public Statements 1208

Component groups and their members may not issue a public statement in the name of 1209 either the group or the Association unless 1) authority has been granted by the Board of 1210 Directors, and 2) the statement is clearly in accord with policies of the Association as 1211 expressed by the House of Delegates and the Board of Directors. 1212

Section F. Communication 1213

Communications dealing with major component group activities or policy should be sent 1214 to all group members by the chair or another officer. 1215

Section G. Relations with Other Organizations and Agencies 1216

No component group is authorized to appoint an official representative to another 1217 organization unless authorized to do so by the Board of Directors. 1218


Section H. Relations with Other Component Groups 1219

Component group chairs should refer to the President and CEO all matters that properly 1220 are the concern of another component group. Requests for information or assistance 1221 from another component group should be channeled through the President and CEO’s 1222 office. 1223

Section I. Additional Rules for Component Groups 1224

Component groups may prepare additional rules needed to conduct their affairs, 1225 provided that those rules are consistent with the Association’s Bylaws. Such additional 1226 rules should be transmitted to the President and CEO for his or her records. 1227

Section J. Rules of Order 1228

The rules contained in the latest edition of Sturgis’s Standard Code of Parliamentary 1229 Procedure govern the component groups’ deliberations in all cases when not in conflict 1230 with these Bylaws. 1231

Section K. Mail Ballots 1232

Component groups are authorized to transact business by mail ballot. Mail ballots may 1233 be sent and returned by mail, facsimile transmission (fax), and/or electronic mail (e-1234 mail). The results of mail ballots are as binding as those obtained at official meetings. 1235 The following regulations apply to all mail ballots: 1236

1. Mail ballots should be initiated by an officer or appropriate staff member; 1237

2. Each mail ballot should include enough information to allow recipients to 1238 register an opinion on the issue in question; 1239

3. A majority affirmative vote of the ballots cast is required for approval; and 1240

4. Ballots not returned within thirty days will not be counted. 1241

Chapter XIII: President and CEO 1242 Section A. Function 1243

The President and CEO is the Association’s appointed chief administrative officer. In the 1244 absence of any other persons so appointed or elected by the Association, the President 1245 and CEO shall serve as the secretary and the treasurer of the Association. 1246

Section B. Appointment 1247

The President and CEO is appointed by the Board of Directors. 1248

Section C. Tenure of Office and Salary 1249

The Board of Directors determines the tenure of office and salary of the President and 1250 CEO. No one term may exceed five years. 1251


Section D. Duties 1252

1. To serve as the principal spokesperson for the Association, along with the 1253 Chair of the Board of Directors, in dealing with the profession and the 1254 public; 1255

2. To serve as the chief administrator of the Central Office and all of its 1256 branches; 1257

3. To provide for the maintenance of the Central Office and all property and 1258 offices owned or operated by the Association; 1259

4. To employ and evaluate all members of the Association’s staff; 1260

5. To coordinate the activities of all committees, councils, administrative 1261 boards, standing committees, and other Association component groups; 1262

6. To approve applications for affiliate institutional membership; 1263

7. To serve as the custodian of all monies, securities, and deeds belonging to 1264 the Association; 1265

8. To prepare financial reports for the Board of Directors; 1266

9. To disburse the Association’s funds at the direction of the Board of 1267 Directors, provided those disbursements are consistent with the annual 1268 budget approved by the House of Delegates; 1269

10. To cause all employees entrusted with Association funds to be bonded by 1270 a surety company and to determine the amount of the bond; 1271

11. To supervise the publication and distribution of all Association publications; 1272

12. To determine the time and location of annual sessions; 1273

13. To notify individual and institutional members of annual and special 1274 sessions of the House of Delegates; 1275

14. To provide a program for annual sessions; 1276

15. To present an annual report of the activities of the Central Office; 1277

16. To publish an annual Proceedings of the Association; and 1278

17. To perform such other duties as may be determined by the Board of 1279 Directors and the Chair of the Board. 1280

Chapter XIV: Editor and Official Publication 1281 Section A. Appointment of the Editor 1282

The Association’s editor is appointed by the Board of Directors. 1283


Section B. Tenure of Office and Remuneration 1284

The Board of Directors determines the tenure of office and remuneration for the editor. 1285 No one term may exceed five years. 1286

Section C. Duties of the Editor 1287

1. To serve as the editor of the Journal of Dental Education; 1288

2. To consult with the Board of Directors in the selection of the Editorial 1289 Review Board; 1290

3. To exercise, with the Editorial Review Board, editorial control over the 1291 Journal of Dental Education, subject to the policies and procedures 1292 established by the Board of Directors and these Bylaws; and 1293

4. To perform such other duties as may be determined by the Board of 1294 Directors. 1295

Section D. Official Publication 1296

1. Title. The Association publishes an official journal under the title of the 1297 Journal of Dental Education, hereinafter referred to as “the journal.” 1298

2. Objective. The objective of the journal is to report, chronicle, and evaluate 1299 scientific and professional developments and Association activities of 1300 interest to dental and allied dental educators. 1301

3. Frequency of Issue and Subscription Rate. The frequency of issue and 1302 the subscription rate of the journal are determined by the Board of 1303 Directors on recommendations of the editor and the Editorial Review 1304 Board. 1305

4. Editor. The Association’s editor is the editor of the journal. 1306

Chapter XV: Representatives to Other Organizations 1307 Section A. Nominees for Membership on the Council on Dental Education and 1308 Licensure, Commission on Dental Accreditation, and Joint Commission on 1309 National Dental Examinations 1310

When necessary, the Board of Directors confers between November 1 and December 1311 31 to select a candidate(s) for nomination to membership on the American Dental 1312 Association’s Council on Dental Education and Licensure, a candidate(s) for nomination 1313 to the Commission on Dental Accreditation, and a candidate(s) for nomination to 1314 membership on the Joint Commission on National Dental Examinations. 1315

The candidates are nominated at the same time the Board of Directors selects a 1316 nominee for Chair-elect of the Board. Additional nominations may be made from the floor 1317 at the Opening Session of the House of Delegates. If there are additional nominations, 1318 the election procedures are the same as those provided in Chapter III of these Bylaws. If 1319 there are no additional nominations, nominees are declared elected at the Opening 1320 Session. Individuals may not serve simultaneously as a principal officer of ADEA (Chair 1321


of the Board, Chair-elect of the Board, or Immediate Past Chair of the Board) and as a 1322 member of the American Dental Association’s Council on Dental Education and 1323 Licensure or the Commission on Dental Accreditation. 1324

Section B. Representatives to Other Organizations 1325

Representatives to other organizations are appointed by the Board of Directors, which 1326 also determines the organizations to which the Association appoints such 1327 representatives. 1328

Chapter XVI: Conflicts of Interest 1329

Individuals who serve as Board of Directors members or are appointed or elected to 1330 represent the Association in its relations with other private organizations or government 1331 agencies; who serve as council, section, and/or special interest group officers; who 1332 serve in an advisory or consultative role for the Association individually or through group 1333 or committee assignments; or who are otherwise involved in Association policy and 1334 administrative matters do so in a representative or fiduciary capacity and, at all times 1335 while serving in such positions, shall further the interests of the Association as a whole. 1336 Those individuals should avoid: 1337

1. Placing themselves in a position where personal or professional interests 1338 may conflict with their duty to the Association; 1339

2. Using information learned through their position for personal gain or 1340 advantage; and 1341

3. Obtaining for a third party an improper gain or advantage. 1342

Individuals described in this chapter shall disclose to the President and CEO any 1343 situation that might be construed as placing the individual in a position of having an 1344 interest that may conflict with his or her duty to the Association. When doubt exists about 1345 whether there is a conflict, the doubt will be resolved by a majority vote of the Board of 1346 Directors. 1347

While serving the Association, the individual shall comply with this conflicts of interest 1348 policy and avoid even the appearance of impropriety. When the conflict is relevant to a 1349 pending matter, the interested individual shall retire from the room, shall not participate 1350 in any deliberation or provide any information regarding the matter under consideration, 1351 and shall not vote on the matter. These actions should be noted in the meeting minutes. 1352

Such individuals have an ongoing duty to promptly inform the President and CEO of any 1353 potential conflicts relevant to Association matters that have not previously been 1354 disclosed. 1355

Chapter XVII: Indemnification and Limitation of Liability 1356 Section A. Indemnification 1357

Unless expressly prohibited by law, the Association shall fully indemnify any person 1358 made, or threatened to be made, a party to an action, suit, or proceeding (whether civil, 1359 criminal, administrative, or investigative) by reason of the fact that such person, or such 1360 person’s testator or intestate, is or was a director, officer, employee, or agent of the 1361


Association or serves or served any other enterprise at the request of the Association, 1362 against all expenses (including attorneys’ fees), judgments, fines, and amounts paid or 1363 to be paid in settlement incurred in connection with such action, suit, or proceeding. 1364

Section B. Limitation of Liability 1365

Provided the corporation maintains liability insurance with a limit of coverage of not less 1366 than $200,000 per individual claim and $500,000 per total claims that arise from the 1367 same occurrence, officers, directors, and other persons who perform services for the 1368 Association and who do not receive compensation other than reimbursement of 1369 expenses (“volunteers”) shall be immune from civil liability. Additionally, persons 1370 regularly employed to perform a service for a salary or wage (“employees”) shall not be 1371 held personally liable in damages for any action or omission in providing services or 1372 performing duties on behalf of the Association in an amount greater than the amount of 1373 total compensation (other than reimbursement of expenses) received during the twelve 1374 months immediately preceding the act or omission for which liability was imposed. 1375

Regardless of the amount of liability insurance maintained, this limitation of liability for 1376 volunteers and employees shall not apply when the injury or damage was a result of the 1377 volunteer or employee’s willful misconduct, crime (unless the volunteer or employee had 1378 reasonable cause to believe that the act was lawful), transaction that resulted in an 1379 improper personal benefit of money, property, or service to the volunteer or employee, 1380 act or omission that occurred prior to the effective date of the District of Columbia 1381 Nonprofit Corporation Amendment Act of 1992, or act or omission that was not in good 1382 faith and was beyond the scope of authority of the corporation pursuant to this act or the 1383 corporate charter. This limitation of liability shall not apply to any licensed professional 1384 employee operating in his or her professional capacity. The Association is liable only to 1385 the extent of the applicable limits of insurance coverage it maintains. 1386

Chapter XVIII: Amendments 1387 Section A. Procedure to Amend the Bylaws 1388

These Bylaws may be amended at an annual session of the House of Delegates by a 1389 two-thirds affirmative vote of the members present and voting, provided the proposed 1390 amendment is presented in writing to the House during the Opening Session. The vote 1391 on the amendment, or amendments, is taken during the Closing Session of the House of 1392 Delegates. 1393

Section B. Procedure to Amend the Articles of Incorporation 1394

The Articles of Incorporation of the Association may be amended at an annual session of 1395 the House of Delegates by a two-thirds affirmative vote of the members present and 1396 voting, provided the proposed amendment is presented in writing to the House during 1397 the Opening Session. The vote on the amendment, or amendments, is taken during the 1398 Closing Session of the House of Delegates. 1399


Frequently Asked Questions ADEA Bylaws Revisions

1. Why are the ADEA Bylaws being revised? As a District of Columbia (DC) nonprofit corporation, ADEA must be in compliance with the DC Nonprofit Corporation Code. The DC Nonprofit Corporation Code, which had been in place with slight intermittent amendments since 1962, underwent a complete overhaul in 2011-2012. The revised DC Nonprofit Corporation Code is more detailed, more prescriptive, and contains some new provisions. Like other nonprofit organizations, ADEA’s Bylaws are internal rules that describe decisionmaking authority and how those powers are exercised, so they were most directly affected by these Code changes. Accordingly, the ADEA Bylaws must be revised to be updated, clarified, and compliant with the revised Code and best practices, while preserving the unique ADEA organizational structure. Because we are required to update the Bylaws to be compliant with the new Code, we took the opportunity to revise and improve governance structures and procedures for Councils at the same time. 2. In what ways are the ADEA Bylaws being revised? • To achieve legal and technical compliance with applicable law. • To clarify the members’ rights and the governance procedures under the

Bylaws. • To revise provisions to improve the governance structure and procedures. • To identify and relocate non-bylaw terms outside of the Bylaws. 3. What are some specific examples of how the ADEA Bylaws provisions

are being revised to achieve compliance, clarity, or improved governance?

• Comply with provisions concerning the indemnification of directors, officers,

volunteers, and employees.


• Comply with revised definitions and procedures for handling of conflicts of interest.

• Establish procedures for exercising new emergency governance powers. • Clarify procedures for removal from office. • Delineate the restrictions on the use of proxies. • Outline the new and more detailed director and officer fiduciary duties. • Clarify member voting rights. • Clarify who is eligible for service in various ADEA governance positions. • Clarify the quorum requirements for the Board of Directors, the House of

Delegates, and the various components of ADEA. 4. Why are some ADEA Bylaws provisions being moved into the new

ADEA Council Governance Policy and Procedures Manual? This is being done to avoid time-consuming and potentially costly future Bylaws revisions. The new ADEA Governance Policy and Procedures Manual is fully enforceable, as are the Bylaws. But provisions that establish specific deadlines, are meant to be revisited annually or periodically for potential revision (e.g., the dues structure), are susceptible to procedural adjustment, or involve other extensive detail should not require Bylaws amendments to be adjusted, updated, or revised. 5. What is the purpose of the new ADEA Governance Policy and

Procedures Manual? This is a new, comprehensive guide to ADEA’s Councils, Sections, Special Interest Groups, Committees, Task Forces, and other groups. Some of the manual’s content is derived from temporary or situation operational and procedural tasks that were previously in the Bylaws. The manual is intended for use by ADEA’s volunteer leaders and Council members to guide deliberations, procedures, and practice. We believe that the new ADEA Governance Policy and Procedures Manual will make it easier for councils to understand how to proceed in their governance efforts. The manual’s policies and procedures will be reviewed and revised from time to time. Any policy or procedure outlined in the manual may be modified at any time. Approvals of the various policies and procedures occur at four levels: the ADEA House of Delegates, the ADEA Board of Directors, ADEA Councils, and the Association. 6. What has been the process for revising the ADEA Bylaws? In June 2012, ADEA retained a Washington, DC-based attorney who specializes in nonprofit law to guide the process and draft the desired revisions.


During June, July, and August 2012, each Council’s Administrative Board was invited to recommend potential revisions to the current Bylaws pertaining to improving how current membership and voting rights are defined in each Council. The ADEA Corporate Council, ADEA Council on Allied Dental Program Directors, ADEA Council of Sections, ADEA Council of Hospitals and Advanced Education Programs, and ADEA Council of Students, Residents, and Fellows all requested modifications or clarifications to their current governance procedures or structure. During the September 2012 Board meeting, the Board was apprised of each change requested and approved moving forward to determine their compliance in light of the new Code. The Board also heard commentary on areas related to technical compliance that need to be considered. The Board approved moving forward with the revisions. Staff also worked directly with the Bylaws attorney and House of Delegate’s Parliamentarian to edit passages that had previously been considered unclear.

In the fall of 2012, the Councils requested changes and edits for clarity, and the technical changes were merged into one document for Board review in November. The Board approved the revisions. The ADEA Administrative Boards met in Washington, DC in January 2013 and also reviewed and approved the revisions. The Board of Directors approved Resolution 6H-2013: Revision of the ADEA Bylaws at its January 2013 Board meeting. 7. Why do Councils have different quorum requirements? To conduct official business, quorums are required. A quorum is the “minimum number required to transact business. The number required for a quorum should be small enough to ensure that a quorum is present but large enough to protect the organization against decisions made by a small minority of members”.1

For Councils that have varying membership numbers and members unable to attend meetings, it can be difficult to conduct business. The new DC Nonprofit Corporation Code now allows for organizations to lower quorum requirements to 10 percent of membership. For the councils that have difficulty reaching 50 percent of their membership at any one meeting, quorum requirements are recommended to be reduced. The quorum requirement has not changed for the Board of Directors or the House of Delegates. The requirement remains a majority. 8. What are the chief changes related to Councils? The Corporate Council requested that its entire Administrative Board serve in the House of Delegates to be parallel with all other Councils. Currently only the Vice President, Chair, and Chair-elect serve in the House.


The Council of Allied Dental Program Directors better defined its membership and carefully outlined specifically who was eligible for voting, who could hold a position on the Board of Directors, who could run for elected office, and who could participate in council business and meetings. As more advanced degree programs and new workforce models develop, it was important for ADEA to include the administrators of those programs in the Council and clearly define their roles. The highest standard for governance participation recognized by ADEA continues to be the Commission on Dental Accreditation (CODA) approval, recognized in the descriptions below: • Group 1 includes no changes from previous practice; it simply describes

members who are from CODA-approved programs and states that they can be elected to office, elected to serve on the Board, and serve as delegates in the House.

• Group 2 describes individuals who have belonged before, since they qualify

under institutional membership guidelines. However, the bylaws never clearly stated what these individuals could do. This paragraph states that if someone is a director of a non-CODA-approved program or a director of an advanced allied dental program leading to a master’s or baccalaureate degree in an ADEA-member institution, he or she can join but cannot be elected to the Board of Directors. He or she can serve in the House and vote on council issues. This has been the practice of the Council for years, but never clearly defined in the bylaws before.

• Group 3 is a new category of membership. Individuals from these categories

have attended meetings before. This category includes numerous allied program directors at non ADEA-institutional member schools. In addition, this membership category would include any new workforce models that exist or are developed that are not eligible for ADEA institutional membership. This rewrite now clearly defines a level of membership that has existed and states that they can participate in select meetings and committees but cannot be elected to a council office or Board of Directors. These individuals are not part of a member institution and therefore are not eligible to vote.

The Council of Students, Residents, and Fellows historically has had difficulty meeting attendance requirements and it has never been easy to achieve representation from all schools or institutions, due primarily to travel restrictions of students. The changes allow this council to continue its vital and creative contributions to the Association by changing voting and quorum requirements. Instead of defining its membership as “one representative” from each type of program conducted by active, provisional, or affiliate membership, it now allows any number of students from each type of program who attend a meeting or session to have standing and voting privileges.


The Council of Sections made edits to better clarify who may serve as a section officer, who can serve in the House of Delegates, and when items are due. Eligibility to run for office has been expanded to include past Section Councilors and Chairs. SIG Chairs are now recognized by the Council of Sections as a voting member during council business meetings. The Council of Hospitals and Advanced Education Programs clarified its definition of membership to be more specific related to Chiefs of Service and who could vote and be eligible for election. It also clarified that instead of “one GPR [general practice residency] and one AEGD [advanced education general dentistry] representative” serving in the House, it would have two representatives from AEGD residencies. This does not change the number of delegates; it only better defines who actually serves in the House. 9. What would be the biggest impact on me, an individual member, related

to these revisions? The impact is negligible. The Association and its officers are now better protected under DC statutes, your voting rights and eligibility to run for office are better clarified, and membership within Councils is now clearly stated and defined. 10. What other changes are being made to the Bylaws? All Council alternates to the House of Delegates must be selected prior to the Annual Session & Exhibition and be ratified by the appropriate Council prior to the Opening Session of the House. Clarification of the existing standard that each location or campus of an institution must have its own Institutional Membership. The new parliamentary authority is the American Institute of Parliamentarians Standard Code of Parliamentary Procedure (2012, McGraw-Hill). A majority vote would be required to elect the Chair-elect of the Board of Directors. If there are multiple candidates and one does not receive a majority vote, voting would continue until a majority is received. 1. American Institute of Parliamentarians Standard Code of Parliamentary Procedure, 2012. McGraw Hill.

SAVE THE DATE 2014 ADEA Annual Session & Exhibition

San Antonio, Texas March 15-18, 2014

How does the brain work? How do people learn and what is the most effective way to teach? The 2014 ADEA Annual Session & Exhibition will bring together experts from inside and outside of academic

dentistry to discuss “The Science of Learning.”

The Science of Learning At the 2014 ADEA Annual Session & Exhibition, educators, administrators, and students will explore the neuroscience and neuropsychology of learning, including the influence of various learning styles, understanding learning disabilities, and the implications of new technologies on the future of learning and teaching. Both traditional and innovative teaching and assessment methodologies will be examined, and how they apply to didactic and clinical teaching will be discussed. In addition to plenary speakers, workshops and seminars, there will be the opportunity for all attendees to engage in interactive learning situations that demonstrate the science of learning.

The ADEA Annual Session & Exhibition is the premier professional development and networking event in academic dentistry, featuring four days of dynamic plenary sessions and workshops, and an exhibit hall show casing academic dentistry’s leading partners and suppliers.

www.adea.org

Documents

A 2013 ADEA House of Delegates Manual...2013 ADEA House of Delegates Manual • Members of the 2013 ADEA House of Delegates • Introduction to the ADEA Governing Process • Resolutions