Illinois Swimming Spring House of Delegates April 15, 2018

Burr Ridge, Illinois
VISION: To inspire excellence through innovation and leadership.
MISSION: To offer our members programs which promote swimming and achieve excellence through education, innovation and committed leadership.
ILLINOIS SWIMMING, INC. Sunday, April 15, 2018
Chicago Marriott Southwest 1200 Burr Ridge Parkway, Burr Ridge
AGENDA
• Age Group Committee – Championship Meet and Programming Discussion • Senior Committee – Championship Meet and Programming Discussion • Performance Committee Presentation • Coach Representative Election
2018 REGULAR HOUSE OF DELEGATES MEETING @1:00pm 1. Roll Call 2. Approval of Agenda 3. Adoption of 2017 Annual (Fall) HOD Meeting Minutes 5. Sport Director Report 6. Officers and Committee Chairs/Coordinators Reports
• General Chair • Administrative Vice Chair • Senior Vice Chair • Age Group Vice Chair • Program Operations Vice Chair • Treasurer • Membership/Registration Coordinator • Coaches Representative • Athlete Representative • Officials Committee Chair • Safety Coordinator • Safe Sport Committee Chair • Diversity and Inclusion Chair • Open Water Chair • Ex-Officio Members
7. Elections - Nominating Committee • General Chair • Administrative Vice Chair • Secretary • Senior Vice Chair
8. New Business 9. 2018 Annual (Fall) HOD Meeting
• TBD 10. Adjournment
MISSION: To promote and achieve excellence performance through education, innovation, service and committed leadership.
Illinois Swimming, Inc.
Chicago Marriott Schaumburg
Team Building Activity
Safe Sport Presentation
2017 ANNUAL HOUSE OF DELEGATES MEETING @1:00pm
1. Roll Call 2. Approval of Agenda
MOTION to Approve the Agenda as amended. PASSED 3. Adoption of 2017 Regular (Spring) HOD Meeting Minutes
MOTION to Approve minutes as presented. PASSED 4. General Chair Report – Steve Mitchell
Thank you to BOD members, Committee Chairs and Members, Volunteers A. – USAS Convention Recap
1. Change in USA BOD Structure - effective next year Thank you Bill Schalz – Chair of the Task force Transition to Governance-focused Board-
BOD sets policy standards and delegates responsibility of day-to-day operations to staff under direction and authority of President/CEO. Emphasis on Strategic Planning rather than reporting activities. 15 Voting Board Members BOD elects own officers – Chair, Vice Chair, Vice Chair-Fiscal Oversight Nominating Committee to recruit and vet potential candidates Standing Committees – Athlete Executive, Audit, Credential/Elections, Investment, National
BOR and Nominating Committee Elimination of Executive Committee All other committees are Operating Committees and report to assigned staff
members selected by President/CEO 2. New Membership Category
FLEX - offered at the option of LSC. Restrictions – may compete in only 2 sanctioned competitions per registration year. May not compete at or above the LSC Championship level. $20 annual registration fee (10 USA / 10 LSC) Implementation – Fall 2018 - Re-designing of SWIMS to provide information and eligibility for FLEX membership.
Illinois House of Delegates – Fall 2017 Page 2
B. Revisiting Zone/LSC Task Force C. Revisiting LSC Bylaw Template - currently provided by USA Swimming to the LSC’s. Flexibility to be designed. D. BOD Activity 1. QUAD Strategic Plan Goal – Build the Base Support our Clubs Develop Resources Grow and Maintain Membership Goal – Promote the Sport 2. Legislation - Thanks to the Rules & Regs Committee 3. Performance Committee
Make it a permanent committee responsible for monitoring and assessing athlete, coach & club performance within the ISI.
Set & Establish Goals and strategies to improve performance 4. Use of Athlete Endowment Fund (AEF)
Define minimum fund requirement Affirm utilization of excess funds balance specifically for athlete programming BOD discretion and authority to release funds
E. Prepare for Leadership Transition 1. 2018 Spring HOD Elections - General Chair, Admin Vice Chair, Senior Vice Chair, Secretary, Coaches Rep, Junior Athlete Rep (2) 2. BOD New Member orientation 3. Support Sport Director Performance Initiative 4. Empower Committees to Enact program approved in budget
5. Sport Director Report – Tony Young
Report in Packet “A View from the Balcony” - Snap Shot of the date that influences our LSC
2016 Why Not US? Age Group Committee, Senior Committee & IHSA build a better relationship for collaboration
to work together rather than in opposition Adjust the ISI Meet Schedule to focus on better ‘best on best’ racing opportunities and a
progressive model leading up to Trials level swimming Re-evaluation of the Age Group & Senior Championship Meets Utilize a coordinated and tracked Developmental Camp program to expose athletes to higher
levels of training and racing Education – every event ISI funds to include an educational track piggy-backed off of it for
coaches, athletes & parents Marketing Recognition of Higher level achievement.
QUAD PLAN GOALS – Areas of Competition / Camps / Communications / Culture QUAD PLAN METRICS PYRAMID OF EXCELLENCE Retention Numbers – USA 60.3 % LSC – 61.1% Senior Athlete Retention Observations – 18.1% of IL LSC (15-18 Yr Olds) ... 13-14 Pipeline Observations – losing 12-13 - 11% ... 13-14 - 15% ... 14-15 – 25% Time Standard Achievement Observations SCY v LCM Splashes Observations – Mythical Olympic Trials 18&U World Ranking Best-on-Best Racing Time Standards – Projected 2019 Summer Nationals Camp Programs – Travel Camps/Open Water/ Diversity & Inclusion/ Coach Development
In the Moment Thinking - areas for improvement potential “Balcony View” - provide feedback and resources for improvement “There is no perfect plan” – Dale Neuberger
What are the plans/camps planned for the novice and developmental swimmers? TC – Open registration Senior camp with 2 locations to target 14-18 year old .. like Catch the Spirit Camps in Age Group. TY- Introduction to Governance to athletes at HOD meetings. At the age Group level – Catch the Spirit Camps. SM – initial target was the elite swimmers and we are now able to address additional programing . DK – Trying to do a good job with the programs offered. Participation of all the coaches in the LSC has been challenging. Number of volunteer coaches directly impacts programming. Will Barker - IHSA Advisory Committee – Focusing on the development of the entire athlete. Clarified the waiver system available to HS / Club swimmers. (Details posted on the ISI Website under the Senior Tab). Developmental process. 3 non-HS competitions allowed that are directed towards national qualification. Must be a USA-sanctioned meet. Camps & Clinics – may participate in camp as long as HS coach is not a part of the camp ... then, limitations as to number of participating athletes.
6. Officers and Committee Chairs/Coordinators Reports
Administrative Vice Chair – Kimberly Mozdzierz-Frank Report in Packet National litigation that was passed is now posted on the USA Swimming website.
Senior Vice Chair – Todd Capen Report in Packet MOTION: to approve Senior Champs LC 2018 Bid recommendation that Mundelein Mustangs and Highland Park Aquatic Club co-host host the championships on July 12-15 at the RecPlex, Pleasant Prairie, WI. PASSED
Age Group Vice Chair – Jon Cabel Report in Packet MOTION: to approve - 2018 Summer Regional Championships Host Bids– July 20-22, 2018 from Elgin Cyclones, Lincoln Way Swim Association, Lyons Aquatics, Peoria Water Wizards, Scout Aquatics and Swift Aquatics/Blue Devil Swim Club PASSED. Motion: to approve - 2018 LC Age Group Championship bid from Cats Aquatics to host on July 26-29 at the RecPlex, Pleasant Prairie, WI. PASSED
Program Operations Vice Chair – Brett Cumberland Report in Packet
Treasurer - Paul DiGiallonardo Report in Packet Programming – unbudgeted outreach program/camp Club Support – graphic Administrative – updating office Athlete Endowment Fund Performance Operating Loss – Technology Integration / CPD Outreach Camp HOD Conventions & Meetings Project Streamline Update ?? Why are Bank Charges so high?? We use an outside provider for registration / Team Unify and are
required to use their service. ??Championship Meet expenses – What is included in that amount?
SM- collecting the meet fees through the office – and then send back to host. Will be using a different system going forward.
Membership/Registration Coordinator – Pam Lowenthal Report in Packet Online membership services are in the works and may be available in the Spring for ATHLETES-only. Illinois will be a Beta site. Coaches certification – Safety Training Certification of Completion with QR Code must be submitted – not progress report.
Coaches Representative – Nancy Reese
Report in Packet
Athlete Representative – Val / Harrison Remember that everything you do is for the athletes .. keep the athletes in mind whenever making decisions. Athlete positions available on committees Safe Sport Palooza - @ Lincoln-Way Central - Sign-up before you Show-up
Officials Committee Chair – Jack Yetter Report in Packet
Safety Coordinator/Operational Risk – Melissa Healy Report in Packet Reminder that all incidents need to be reported to both USA Swimming & Illinois Swimming for tracking. New Safety Training course to be available next year.
Certify all swimmers for racing starts ... backstroke start certification coming next year. Safe Sport Committee Chair – Ryan Counihan
No report in packet New platform, New courses – Athlete Protection Training Ready, Set, Go ... Options - What would you Do ? Social Media Safe Sport Tab on USA Swimming website Tabling Kit Safe Sport in a Box
Diversity and Inclusion Chair – Carlos Ceja No report - Meet participation 73 swimmers @ Ohio State PAC swimmer Ethan Foo – High point winner for 11-12 23 outreach swimmers – their meet fees/expenses were waived Central Zone Diversity Camp 2018 - to be held in Ohio ISI Diversity Camp – considering September 2018 Central Zone Meet – Edwardsville, IL - June 2019
Open Water Chair – Scott Walker Pleasant Prairie – Training & Competition opportunities this past summer State Open Water – increase in participation (individuals and clubs) - over 180 participants Zone Open Water – over 100 participants – Team Illinois placed 1st. Swimmers were able to qualify for Junior Nationals and National OW competitions. Elite Open Water Camp upcoming in June – 4 swimmers from each age group / gender. Camp to be held at SIU. Selection – OW National 10-K .. 5K .. Junior National / Zones / Mile Time / Power Points Target swimmers with BB times to consider OW competitions and qualifications.
Ex-Officio Members Michael Lawrence – Report in Packet
7. Presentation and Approval of FY 2018 Annual Budget - Paul DiGiallonardo Expecting a significant increase in programming ... camps, travel support, etc. Overall increase in expenses – approximately 1% Administrative/Operational costs remain consistent. ?? If increasing the number of officials is a goal, shouldn’t there be an increase in the dollar amount requested? JY – the dollar amount is passive .. the amount charged meets the costs of the training. ?? no increase in Promotion, Advertising?? JY-Traditionally, we have utilized the clubs to provide advertising, etc. ?? Decrease in funding from last year? JY – every two years we require re-certification .. this is not a recertification year. ML- 69% of budget relied on membership for revenue .. sponsorship revenue decreased .. Alarm bells going off??? PD – Realistic in projections regarding sponsorship. Corporations move to cut sponsorship dollars first .. we will need to look for creative, new revenue streams. If you have connections or think someone should be supporting/sponsoring ISI, let us know! We can reach out to them. ?? Why is the actual expense for Public Relations is not off-set in the budget? SM- we used an outside organization to provide that service for us. DK-Is there a line item addressing the specific dollar amount reserved for Athlete Endowment fund SM- 25% required to reinvest in AEF ..
MOTION: to approve the 2018 FY Budget as presented. PASSED
8. Elections - Nominating Committee-
received 2 applications and need 3 additional positions. Nominations from the floor? MOTION: to approve by acclimation the two applications that have been received. PASSED.
General Chair will appoint the remaining positions, one of which must be an Athlete.
9. Proposed Legislation Summary- R-1 – Club Members – No Action
R-2 – Entries – Adopted as Amended
R-3 – Entry Forms & Official Meet Announcement – Adopted
R-4 – Entries – Adopted
R-6 – Members & Ex-Officio Members of Standing Committees – Adopted as Amended
R-7 – Duties & Powers of Non-Officers, Chairs and Coordinators – Adopted
R-8 – Administrative Conduct for ISI LSC Championships – Defeated
R-9 – Administrative Conduct for ISI LSC Championships – Defeated
R-10 – Administrative Conduct for ISI LSC Championships – Adopted
R-11 – Administrative Conduct for ISI LSC Championships – Adopted as Amended
R-12 – Entries – Defeated
R-14 – Entries – Defeated
R-15 – Entries – Adopted
HK-4 – Board of Directors / Officers / Divisions, Committees & Coordinators / Annual Audit, Reports &
Remittances – Adopted
10. New Business – None
Todd Capen – Senior Circuit Meet in November .. numbers are low and the meet is in jeopardy of cancellation.
11. 2018 Regular (Spring) HOD Meeting Schedule and Location Sunday, April 15, 2017 – Burr Ridge Marriott
12. Adjournment – 4:51 PM Respectfully Submitted,
Judy Busse, Secretary
4/15/2018
GENERAL From October 1, 2017 to April 14, 2018 my focus as Sport Director Duties include: administrative responsibilities, initiating programs & support to championships meets at all levels. Priorities include, defining, and addressing club/coach/athlete issues and needs as I travel throughout the state visiting clubs, meets, and coaches. SPORT DEVELOPMENT DIRECTOR
• Attendance at Regional, Senior State, Age Group State, Zone and Speedo Sectionals.
• Club & Coach Strategic Planning & Visits/ Parent Meetings and Motivational Speaking
• Created Championship Meet surveys to provide resource information for future hosts
SPECIAL PROJECTS
• LSC Sponsorships
• Working with the Coaches & Performance Committee to develop an Illinois Swimming Hall of Fame SPECIAL EVENTS:
• Illinois Swimming House of Delegates
• 2018 Swimposium preparations begin
• Club Leadership & Business Management Schools
CAMPS Along with the Sr & AG Committees Chairs we are moving forward with preparations for the 2018 Camps Programs The process of finalizing dates, locations, selection process and staffs has begun. In conjunction with Team Unify we have developed a camp registration page on the ISI website in an effort to provide key event information and an ez sign up and payment process for athletes and parents. Age Group
• Pro Series Camp: This camp will serve 32 of the top 11-12yr old athletes meeting the selection process TBD. The camp will take place at the Indianapolis Pro Series Meet in May 18 & 19, 2018.
• Age Group Elite Camp: This 2.5 Day Camp will be held over May 25-27 at Lake Forest College. 40 of the Top 13-14 athletes based on selection criteria will be invited to participate
• Age Group State Level Camp: This 1-day camp will be held in conjunction with the 2018 Swimposium on Saturday October 6. This One Day Camp will serve 60 athletes age 11-14 yrs of age. The Camp Minimum Criteria is one State Level Cut to apply.
Catch the Spirit Camps
• This camp will serve 120 (60 each Camp) athletes ages 9-14yrs of age. The minimum criteria to attend will be one year of competitive swimming & will be based off of a first come first serve acceptance. 2 sites (North & South). Dates: April 28 & 29
Senior
• Senior 1 Day Camps: The Senior 1 day motivational / educational camps targets the High School age developing Sr Athletes. The camp is designed to provide high level guest presenters at a variety of regional locations throughout the state. The camp will be split into 2 sessions. One is a classroom session that would allow athletes competing in season to attend. The second session would be a wet side training or skills based format. 50 athletes is a baseline number but the camp is flexible to accommodate 75 -100. Target Dates & Locations: April 22 hosted by WEST Swim Club in AM & Springfield YMCA in the Afternoon.
• Senior Elite Camp: This 4.5-day Camp will serve 48 of the top 14-16yr old athletes will be invited to attend base on selection criteria. 5 staff + 1 camp manager will be selected to oversee the camp. This camp will be held June 11-15 at multiple university venues that are able to provide long course training and potentially a resource of speakers & national team athletes.
CAMP PROGRAMS: 2017 VS. 2018
SOCIAL MEDIA & LSC SPONSORSHIPS Attended the USA Swimming Swimbiz workshop that outlines the use of Social Media, Events and Marketing in Brand Awareness and sponsorship development. Engaged in traveling to clubs during winter training to meet with athletes and coaches to develop a series of Athlete to Athlete & Coach to Coach messages to post on Social Media. Championship Meets, Camp highlights, Central Zone Multi Cultural Meet, programming, and activities are being highlighted through the ISI News Page, FB, Instagram, Twitter & Instagram. We have seen an increase in LSC awareness of programs, participation, and sharing of note-worthy accomplishments by increasing the number of tools to communication, through FB, Instagram, Twitter & the ISI website. Met with Daktronics to explore sponsorship opportunities PERFORMANCE COMMITTEE https://www.teamunify.com/SubTabGeneric.jsp?team=ilslsc&_stabid_=174708 Performance Committee Meeting Minutes November 8 To begin the next phase of strategic planning 6 key contributors of the past Performance Task Force (Listed below) were asked to become part of the newly formed Performance Committee to help evaluate the effectiveness and preparedness of the current Quad Performance Plan and its initiatives. A key goal for the meeting was to identify the type of committee members (Coach, Athlete, Non-Athlete) that would embody this “Committee of Influence” to help fill our remaining positions. This committee is challenged to create energy and add clarity to the Road Map we have laid out to this point in the Performance Quad Plan. 3 Key Questions were posed to ask ourselves in evaluation of our efforts in reference to 2017 Quad Programs and initiatives in the 4 areas of Competition, Camps, Communication & Culture. *The Performance Task Force Data Report & Performance Quad Plan were referenced as discussion materials.
• Do we have a “Clear Vision”?
• Are we living the “Brand”?
• How effective are we in connecting people with Information?
Program Target Age & Level 2017 2018
CTS Camp North 14 & U (Min 1yr of Club Swimming) 66 60
CTS Camp South 14 & U (Min 1yr of Club Swimming) 54 60
11-12 Pro Series Camp 11-12 Top Ranked Performers 24 32
13-14 State Level Camp 13-14 State Cut to Qualify 50
13-14 OTC Camp/13-14 AG Elite 13-14 Top Ranked Performers 24 40
Senior Elite OTC Camp/SR 14-16 Camp 14-18 Top Ranked Performers 24 48
SR One Day Camps (2) 14-18yr olds Open Enrollment 100
LC Training (2-3) Sectional Cuts & Above
OW Camp Elite OW & Pool Performance Criteria 16
Diversity Camp TBD 24
Vision In terms of overall clarity of vision, the consensus was that the LSC Performance Vision was clear to the many of the key people involved in the Performance Task Force and many of the BOD members but not LSC wide. It was noted that the HOD engagement of coaches during pre-HOD meetings has helped introduce programming information & initiatives but has not engaged many coaches to participate in programming. What opportunities past & future could help create involvement & advocacy? Coach Engagement To help make a better connection between the Performance Committee Vision and our Coach and athlete members, A Coach Summit was proposed to help create an environment of learning and relationship building. Illinois Swimming has previously hosted a successful Coach Workshop in the past which could be used as a model. A target date would be October 2018 in conjunction with the ISI / USA Swimming Swimposium. Championship Meets Great strides were made in creating creative meets & formats such as Senior Circuit Meets, and enhanced championship meet environments, education for parents & expand coach & athlete awards. With that said there was a sense of frustration of the lack of commitment to participate in events although there was support to create them. It was unclear to the committee members where to begin LCM participation during the quad as there are some clubs who are not participating in the Sr Circuit meet due to the format. It was noted in the Performance Task Force Report which was shared at the HOD meeting on October 1 that the LSC is lacking in LCM meter opportunities for our developmental pool of 13-14 & future pipeline age athletes as well as a higher lack of retention beginning in this 13-14 & Senior age groups. No concrete ideas were offered to improve retention besides driving participation in our camps and athlete programming. We hope to ask the Age Group & Senior Committee Members for their feedback in these areas. However, there was interest to host a Grand Prix type Age Group/Sr meet and a Duel in the Pool competition beginning in 2019. Format and partnership ideas with other LSCs (Indiana, Southern Cal) as possible rotating hosts that could offer championship venues and help with administrative and travel costs. A task force will be created to help create an action plan for these events. Social Media Social Media & multiple forms of communication to our members has increased but it is work noting that key information still lies in the hands of coaches and club leaders to pass on this information to members and promote the benefits of ISI programming. Most recently a Team Feed component was added to the front page of the ISI Website and a designated “Camps” Page has been created to provide better access to camp information as well as ease of registration. A short survey was suggested to help seek out why coaches are not taking part in programming. Staff The need for better staff oversight in current event programming such as the Awards Recognition Banquet, Top 100 Lists and other staff related programs was referenced as areas where staff could assist with more accurate information and communication. Facilities Facility development is still a prime driver in the attraction of LSCs and high level performing clubs outside of Illinois to participate in future programs. The committee members brainstormed on what structures that would be developed in reference to venues, LSC partnerships, budget and formats of the big picture events listed below Hall of Fame In 2011 a proposal was proposed to Illinois Swimming to develop an Illinois Swimming Hall of Fame. The proposal included goals, criteria, and a business plan but the was no action taken to develop this history. It was noted that the road blocks that were noted on what it would take to gain permission to use athlete images & information were a deterrent to getting the Hall of Fame off the ground. Members of the Coaches Committee and the Sport Director have begun further research on a complete list of ISI Olympians and reviewing the 2011 proposal. It was the committee’s thoughts to create a Task Force of past ISI Olympians & National Team Members to help define a more comprehensive list of Olympians. A well, we would ask this Task Force to participate in developing support and manpower team to research former athlete contact information and offer their thoughts on the Hall of Fame criteria and future inductee banquet.
Key events & programs were discussed as top priorities within the Quad Plan
• Alumni List
• ISI Coaches Summit
PERFORMANCE COMMITTEE MEETING 2/13/2018
All members of the Age Group & Senior Committees have been invited to attend the Tuesday February 13 Performance Committee meeting.
The expressed goal is to share the committee’s discussions on current and future projects. Specifically, objectives and outcomes. As well I will be sharing NEW comprehensive data reports from USA Swimming to use as a foundation for tracking performance, retention & growth to assist in the development of an action plan to achieve outlined objectives and outcomes.
USA Swimming Performance Data for Metrics Discussion to define viable/trackable/meaningful data Power BI reports
• Athlete Registration
• VCC Rankings by LSC USA SWIMMING SWIMPOSIUM
• Working with Pam & Kathy Durance to coordinate the 2018 Swimposium on October 6, 2018.
• Potential Workshops include: Club Leadership School, USA Swimming Facilities Build a Pool Workshop, Coaches Track, Registration Workshop, Meet Manager Workshop, Age Group Athlete Clinic follow by ISI Age Group Camp.
USA SWIMMING/Chicago Park District Program
• Participated in CPD/USA Swimming workshops presenting at tow parent educational workshops
• Working with USA Swimming & Pam to oversee camp for CPD elite athletes on June 23 CHAMPIONSHIP COORDINATION MEETING Pam, Brett Cumberland, and I presented the second annual Championship Meet Host Coordination Meeting on December 4th. All the Championship meet hosts attended and participated in the sharing of questions, ideas, and best practices as new and seasoned LOC members. Communication and Customer Appreciation were stressed. All new information in meet packets was outlined and shared as well as host responsibilities with ISI sponsorship requirements. Meet survey results has a small sampling to from recent meets so each host was encouraged to engage participants to fill out hard copy or electronic surveys at the meets. Meet Directors summaries from past meets was also shared and beneficial in stimulating discussing amongst the group to provide new ideas and solutions to problems.
CLBMS Worked with Randy Julian (USA Swimming Central Zone Consultant) to coordinate the CLBMS workshop in IL below. Dates:
• December 13 in Rock Island IL
USA Swimming Offers this exciting and unique workshop for club coaches and board members to learn how to
be effective in leading and governing their team. Coaches and board members work together in learning about
new strategies to improve their club
WEBCAST Worked with the Illinois Media School to create a partnership with IMS students who need required hours of experience working in the communications field to fill our tech support & camera operator needs at our championship webcasts. INTERNSHIP Developed partnership with the Illinois Institute of Art to bring a student on board for an Internship to help us with event, marketing and social media. My role will be to provide supervision, evaluate intern & communicate with the internship supervisor as needed USA SWIMMING LEADERS SUMMIT An invitation was sent out to athletes who have attended our LSC House of Delegates meeting and/or Athletes. USA Swimming Athlete Leadership Summit on April 20-22 in Houston Texas. Each athlete was asked to submit a 250 word essay expressing why you wish to attend this Leadership Summit and how by attending you could use this information to benefit our ISI athlete members. To date the top two athletes have been registered for the program and we are waiting to get confirmation back from USA Swimming on acceptance of our third athlete.
1. Joelle Ohr NTA 2. Kendra Joachim SCT 3. Madeline Padavic HOSA
*Melissa Healy of MMSC will be our coach representative at the Summit. CHAMPIONSHIP MEETS I attended the Senior, Age Group, all 6 Regional meets & Central Zone 14 & U under meets. I oversaw all LSC meet setup and tear down at Age Group and Senior State Meets as well as coordinating with all 6 championships meet hosts in reference to sponsorship advertising, officials, and host needs. Coordinated with the Webcast production team on pre-event setup and provided color commentary during the broadcasts. Responsibilities also include communication with committee chairs on special awards, meet hosts, and having programming information available for parents and coaches at these meets. Meet evaluation surveys (hard copy & electronic QR Codes) were offered at all championship meets. Shared the Electronic meet survey results were shared with the championship meet hosts. The number of survey results received were directly impacted by the hosts initiative to offer hard copy or electronic copy survey information during the meet. Results will be used as a resource for future hosts at the Championship Coordination meetings. HOD (April 15) Assisted with pre-event organization for House of Delegates meeting which included a site visit and logistical set-up at the venue. Over 35 athletes are currently signed up to attend the Athlete Programs prior to the Spring HOD meeting on April 15 listed below. Although many of the athletes did not attend the actual HOD the attendees did participate in athlete election and numerous athletes expressed interest in becoming more involved.
When / Where
Sunday April 9, 2017 Hinsdale South HS: 9:00a-10:30a (7401 S. Clarendon Hills Rd, Darien, Il 60561) Marriott Burr Ridge: 11:00a-12:300p (1200 Burr Ridge Parkway, Burr Ridge, IL 60525)
Agenda The day's agenda will include educational & motivational presentations including a clinic by 3 X Olympian Ian Crocker starting at 9:00am at Hinsdale South High School and then from 11:00-12:30 at the Marriot Burr Ridge. Elections for 2 Junior Athlete Representatives will take place at approx. 11:45am. We encourage all athlete representatives to stay for the House Delegates Meeting starting at 1:00.
• Special Guest Presenter: Olympian: Three-time Olympian & Five -time Olympic medalist Ian Crocker Ian has worked with many athletes around the world sharing his experience on how a great Racing Skills can make a great race. Following the in-water clinic Ian will speak with athletes about his journey from a developing Age Group Swimmer to one of the World’s Elite.
MEETINGS
• Along with Pam met with representatives from IMPACT & Gordon Flesh Co to discuss proposals for Office comprehensive IT support services
• Pam & I met with Spring AG Meet Director Joe Schrom to assist with early season championship meet preparations and resources.
• Meet with Pam Lowenthal on a daily/weekly basis to learn LSC operations, issues and history.
• Meeting with various Webcasting support provides to develop an in-house production platform for championship meet webcasts and ISI events.
• Met multiple times with ISI Tech Support Team to discuss proposals for Office comprehensive IT support services
• Met with Pam and Lindsie Hass of Marriot to discuss the championship meet hotel blocks.
• 2nd Meeting with Glenn Brown & Rob Emary to give the ISI HOF proposal from 2011 a fresh set up eyes and perspective.
• Conference call with Tim LaRoche of Team Unity to discuss new opportunities and design for the ISI website.
• Met with Jane Grosser to share ideas on what other program LSCs are developing and how their structure makes it work. Also discussed new USA Swimming Club & Performance Reports that I will share with the Performance Committee on Feb 13 to use this information to help define achieve performance & program metrics
• Met with the Oak Brook pool project team and the Hilton Hotel sales team to explore opportunities for future LSC Championship meets & LSC Events hosted at the new pool and hotel.
• Conference call with Shane Wildin & Kevin Graner to discuss bringing in Coach Presenters to a Spring Coaches Clinic in Illinois.
GOALS
• Conduct Club Visits
• Engage in increased efforts to use Social Media as an informational & celebration of success’s platform
• Organize & formulate Performance Committee’s vision and initiate performance plan and goals
• Data Mining for Performance Comparisons & Observations
• Coordinate the Development of Illinois Swimming Hall of Fame
• Camps programming logistics and implantation
• April HOD Athlete & Membership Programs and outcomes
HOD General Chair Report Page 1 of 2 April 2018
VISION: To inspire excellence through innovation and leadership. MISSION: To promote and achieve excellence in performance through education, innovation, service and committed leadership.
HOUSE OF DELEGATES REPORT
GENERAL CHAIR April 15, 2018
At the end of your tenure, it is humbling to look back at what you set out to do and evaluate the collective impact you and the team of colleagues who worked with you had. Below are the initial comments I made after first being elected General Chair a long four years ago:
“I am reminded that those who choose to serve our organization, especially your board of directors, including the committee chairs and coordinators, are all VOLUNTEERS. This not only requires both time and commitment away from family and profession, but also a special talent for participation with a diverse group of individuals. And most of all, it demands patience, communication, teamwork and cooperation. Whether elected or appointed, we are continuing with the work started by our predecessors and during the time we are “passing thru” our terms, we all hope to make a lasting contribute to the growth and success of the organization. We also recognize that we are entrusted by the membership with the privilege and fiduciary responsibility of being the custodians and caretakers of Illinois Swimming during our tenure. Overall, I believe your board of directors should continue to evolve and focus its attention more towards conducting its primary function and role of setting direction (vision), fiduciary oversight, policy-making and responsible governance. So with these values and principles in mind, the goals of the organization moving forward in order to achieve the mission and vision should be:
ü = Achieved Ø = In Progress
Strategic Alignment with USA Swimming Core Objectives and Initiatives.
Ø “Build the Base” Ø “Promote the Sport” Ø “Achieve Competitive Success”
Develop and Implement Programs & Services to Achieve our Mission.
ü Empower Committees to be Innovative and Creative ü Be Accountable and Demonstrate Value to our Membership Ø Measure Impact (Key Performance Indicators)
Strive for Organizational Improvement and Excellence.
ü Achieve LEAP 3 Recognition ü Conduct a Leadership and Strategic Planning Session ü Assess Progress of our Business (Strategic) Plan ü Review, Update and Implement Policy & Procedures
HOD General Chair Report Page 2 of 2 April 2018
VISION: To inspire excellence through innovation and leadership. MISSION: To promote and achieve excellence in performance through education, innovation, service and committed leadership.
Consistently and Responsibly Manage our Resources.
ü Increase Funding for Programming ü Balance the Budget ü Maintain Minimum Reserves ü Stewardship of the Athlete Endowment Fund Ø Maximize the Value of the ISI Office
Sure, there are additional challenges that face us today and in the near future. But be assured that these goals and the additional challenges will be on the front burner with the Board and Staff for discussion and finding solutions. Our perspective will be that all these represent opportunities to improve the value proposition of the organization to its membership.”
I believe our efforts and contributions made a difference and evolved the organization to further benefit our membership, especially the athletes, during our watch. This was a team effort, and I am sincerely grateful to all BOD Members and Staff who participated with me in this journey over the past four years. THANK YOU!! Going forward, I hope the fundamentals of the QUAD Business (Strategic) Plan will assist and guide the next leadership team in maintaining momentum and achieving the Vision and Mission of Illinois Swimming. Yes, transition and change is never easy, but new ideas and perspectives are healthy for any organization to grow and improve. Staying FOCUSED is the key to success. Thank you for all your encouragement and support. It may not have always been fun, but it was a rewarding experience. Respectfully submitted,
Stephen Mitche l l
VISION: To inspire excellence through innovation and leadership
MISSION: To promote and achieve excellence in performance through education, innovation, service and committed leadership.
2017 – 2020
GOAL: BUILD THE BASE Priorities Strategies Support Our Clubs
Provide a spectrum of innovative educational opportunities for coaches, team leaders and parents.
Help teams and coaches improve performance.
Create communication platforms that share information and enhance awareness of support programs and opportunities.
Increase meet opportunities for team participation.
Encourage and facilitate participation in Club Recognition and Club Excellence Programs. __________________________________________________________
Develop Resources
Grow and sustain partnership and sponsorship relationships
Encourage and support the role of volunteers in our clubs and LSC
Implement succession planning in our clubs and organizational governance
Maximize new and existing facility opportunities __________________________________________________________
Grow and Retain Membership
Enhance parent education
GOAL: PROMOTE THE SPORT Priorities Strategies Promote Swimming
Develop and implement a comprehensive marketing and communication plan Build digital platforms to engage followers Showcase member successes Explore higher-level competition opportunities in Illinois __________________________________________________________
Increase Awareness of Illinois Swimming
Enhance relationships with IHSA, Masters Swimming and in-state college teams Drive utilization of Illinois Swimming and USA Swimming programs and services Develop Illinois Swimming Hall of Fame Showcase events and enhance communication and education to increase local marketing and promotion
ISI QUAD BUSINESS PLAN 2017-2020
GOAL: ACHIEVE SUSTAINABLE SUCCESS Priorities Strategies Develop and Implement Performance Plan
Deliver impactful programs that evolve performance of age group to elite athletes Create metrics to evaluate and improve all programming Provide athletes/clubs performance based incentives and financial support Implement Performance Steering Committee __________________________________________________________
Team Illinois Culture
Facilitate a team culture into everything we do Influence athletes and coaches through continuing education, camps and team building Showcase Illinois Swimming Hall of Fame __________________________________________________________
Operational Excellence Commit to continuous improvement of operational effectiveness and cost efficiencies Successful delivery of high quality member services and support Optimize growth of education, training and sport performance resources Renew LEAP 3 status and execute practice standards
REVENUE 2017 Budget 2018 Plan 2019 Plan 2020 Plan Athlete Registration - ISI Membership Fees 228,000$ 323,000$ 323,000$ 323,000$ NonAthlete Registration - ISI Membership Fees 22,800$ 32,300$ 32,300$ 32,300$ Outreach Athlete Registration - ISI Membership Fees 650$ 3,000$ 3,000$ 3,000$ Membership Transfer Fees 6,500$ 6,500$ 6,500$ 6,500$ Club Registration - ISI Fees 22,500$ 22,500$ 22,500$ 22,500$
280,450$ 387,300$ 387,300$ 387,300$
% Meet Fees 125,000$ 125,000$ 125,000$ 125,000$ Swimmer Surcharge 85,000$ 85,000$ 85,000$ 85,000$ Sanctions 36,000$ 36,000$ 36,000$ 36,000$ Duel in the Pool -$ -$ 10,000$ -$
246,000$ 246,000$ 246,000$ 246,000$
Age Group Elite Camps Fees 17,200$ 11,650$ 30,800$ 25,600$ Senior Elite Camp Fees 5,400$ 17,800$ 17,800$ 17,800$ Open Water Camp Fees 7,500$ 900$ 900$ 2,040$
30,100$ 30,350$ 49,500$ 45,440$
Sponsorships 110,000$ 55,000$ 65,000$ 75,000$ Athlete Recognition Banquet 11,700$ 12,285$ 12,899$ 13,544$ Officials Clinic Fees 8,750$ 8,750$ 8,750$ 8,750$ Swimposium -$ -$ -$ -$ Miscellaneous 7,000$ 5,000$ 5,000$ 5,000$ Interest Income 50$ 100$ 100$ 100$
137,500$ 81,135$ 91,749$ 102,394$
PROGRAM EXPENSES ISI Age Group Championship OME Fees 13,000$ 13,000$ 13,000$ 13,000$ ISI Senior Championship OME Fees 1,500$ 1,500$ 1,500$ 1,500$ ISI Championship Open Water OME Fees 250$ 250$ 250$ 250$ Zone Meet 18,500$ 19,000$ 19,500$ 20,000$ Zones Coaches Stipend 5,400$ 5,400$ 5,400$ 5,400$ Zone Open Water Meet -$ -$ -$ -$ Zone Open Water Coaches Stipend 500$ 500$ 500$ 500$
39,150$ 39,650$ 40,150$ 40,650$
Awards 39,000$ 38,000$ 38,000$ 38,000$ ISI Championship Meets 26,000$ 26,000$ 26,000$ 26,000$ ISI Senior Championship Meet Stipends 22,000$ 22,000$ 22,000$ 22,000$ ISI Open Water Championship Meet 5,750$ ISI Championship Meet Webcasting 16,250$ 16,250$ 16,250$ 16,250$ Duel in the Pool 14,000$ Olympic Trials Qualifier Event 5,000$
109,000$ 102,250$ 121,250$ 102,250$
Club Support National Meets 105,000$ 105,000$ 105,000$ 140,000$ Open Water Club Support 2,100$ Olympic Trials Support -$ -$ -$ -$
107,100$ 105,000$ 105,000$ 140,000$
Officials Clinic Expenses 8,600$ 8,600$ 8,600$ 8,600$ Officials National Meets 5,000$ 4,000$ 4,000$ 5,000$ Officials - Misc 1,500$ 1,000$ 1,000$ 1,000$
15,100$ 13,600$ 13,600$ 14,600$
Senior Nats LC Training Program -$ 5,000$ 5,000$ 5,000$ Senior Elite Camp 24,420$ 31,000$ 41,000$ 31,000$ Age Group Camp 53,920$ 22,000$ 46,000$ 45,500$ Open Water Camp 2,400$ 1,500$ 1,500$ 5,700$ Disability and Diversity 12,860$ 10,000$ 10,000$ 10,000$
93,600$ 69,500$ 103,500$ 97,200$
Coaches Education 3,125$ 3,125$ 3,125$ 3,125$ Coaches Meetings 4,500$ 4,500$ 4,500$ 4,500$ Coaches Grant Program 6,000$ 6,000$ 6,000$ 6,000$
13,625$ 13,625$ 13,625$ 13,625$
Athlete Awards Banquet Expenses 25,000$ 26,250$ 27,563$ 28,941$ Safe Sport 5,000$ 5,000$ 5,000$ 5,000$ Swimposium -$ -$ -$ -$ Sponsorship Expenses -$ -$ -$ -$ Public Relations 5,000$ 5,000$ 5,000$ 5,000$ Hall of Fame -$ -$ -$ 20,000$ Athlete Education -$ 2,500$ 2,500$ 2,500$
35,000$ 36,250$ 37,563$ 61,441$
Operating Profit 281,475$ 364,910$ 339,862$ 311,369$
Total G&A Expenses 303,858$ 312,974$ 322,363$ 332,034$
Net Ordinary Income (22,383)$ 51,936$ 17,499$ (20,665)$
Kimberly Mozdzierz Frank
April 15, 2017
Illinois Swimming VISION: The vision of Illinois Swimming is to inspire excellence through innovation and leadership.
Illinois Swimming MISSION: To promote and achieve excellence in performance through education, innovation, service and committed leadership
Administrative Vice Chair Report
Principal Achievements and Updates since last report to the HOD:
A. Policy and Procedure Manual:
• Maintained policy and procedure manual and posted changes as passed to website.
B. Rules and Regulations:
• Completed updates and changes as required following 2017 Fall ISI HOD and National
Convention.
• Executed all necessary responsibilities of committee.
E. ISI Insurance
• Reviewed ISI insurance policies for sufficiency of coverage and competitiveness of pricing. Due to lack of responsiveness from the ISI insurance agent, a new agent was appointed for the ISI. The new insurance agent is Josh Rogers from The Pillar Corporation Group. Josh is a former competitive swimmer and current ISI coach member. WC and BOP policies were reviewed for coverage and pricing option and expiration dates. ISI purchased new policies with Utica Insurance effective 2/1/18 and aligned the expiration dates. ISI also purchased a cyber endorsement coverage with the change. Policies with CNA and Liberty were notified for cancelation. Coverages were comparable and we added cyber for slightly less premium.
This is my last report to the ISI HOD. Many thanks to the ISI staff for their support of this role and flexibility to incorporate changes over the years. Special recognition to Treasurer to Paul DiGiallonardo for his transformative work in improving the transparency, efficiency and accuracy
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of ISI finances. I’d also like to recognize the Steve Mitchell, Kate Chronic, and Judy Busse for their support and mentorship. Your steadfast generosity of time, perspective and experience were always appreciated and fostered an environment in which I could grow and be successful in this role. Finally, I’d like to thank the ISI members for the privilege of serving as Administra- tive Vice Chair and ability to represent the ISI at the National Convention for the past 4 years. May coming years provide you fair winds and following seas as you strive to fulfill our Vision and Mission. Best regards and until we “meet” again, Kimberly Mozdzierz Frank ISI AVC
PROGRAM OPERATIONS REPORT – ISI HOUSE OF DELEGATES
April 2018
Efforts to date have concentrated on stabilizing the technology setup in the ISI office. Alternatives to improve productivity, acquire more accessible and timely support services, and prepare for growth are being evaluated. The objective is to radically improve operations at a lower annual cost. These efforts are being conducted with the coordination and support of the ISI office and Administrative Vice Chair.
To date the office has renewed its computer support contract. The new agreement provides routine desktop support, software upgrades, and related IT break fix support, and help desk services. In addition, the office will receive quarterly strategic reviews to support improved planning for future growth, data storage and hardware replacement. for The plans now under consideration include, but are not limited to, the following:
• Replacing aged equipment (printer, copier, etc.) with new and lower cost alternatives;
• Evaluating storage options for growing ISI library of video materials;
• Acquiring access regular user training courses and materials.
* * * * *
Financial Report Paul DiGiallonardo
2017-2018 Year to Month Financial Highlights
• Income – Total Income is 83% to budget (1.7M vs 2.054M) – Athlete and Non Athlete Registrations are 88% to budget (1.4M vs 1.6M) – Other Revenue (Surcharges, Sanctions, Club registration) are 73% to budget – Sponsorship revenue is lagging, only 16% to budget due to timing
• Expenses – 72% of Programming Expenses have been utilized – 34% of Club Support Funding has been distributed – 59% of General and Administrative Expenses have been realized, vs 70% a year ago – SC Championship Meet Expenses are still in the process of being finalized
Financials Through March 31, 2018
Athlete Endowment Fund Performance
No Funds were added or withdrawn from October 2017 through April 2018
Finance & Audit Committee Meet In February and Recommended No Changes
Net Rate of Return is (1.85%) YTD (Moderate/Conservative Balance)
Net Rate of Return is 6.16% Since Inception January 2017
-$100,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Balance Fund Movement
Senior National SCY $ 5,500
Junior National SCY $ 29,900
Spend
• Updated Financial and Accounting Governance Policy/Procedure Manual
• Renegotiated services provided by Wintrust, including the completion of banking migration to their online platform
• Renegotiated vendor services provided for IT Support and Infrastructure, Insurance, Accounting Platform and Compensation
• External Audit Completed by Paul Aschim during Q4 2017
• \\\\\\
Accounts Receivables
Policies and Procedures
Approval of Disbursements
MEMBERSHIP REPORT ILLINOIS SWIMMING
Year To Date (9/1 - 4/10) 2017 2018 Athletes 17548 16841 Outreach 495 3365 Non-Athletes 1845 1894 Clubs 123 122
Athlete Breakdown Totals Age Calculation Date 4/10/2018 Athlete Age Groups Female Male Total
8 and Under 1585 1354 2939 9 yr olds 1283 999 2282 10 yr olds 1414 1154 2568 11 yrs olds 1440 1167 2607 12 yr olds 1358 1114 2472 13 yr olds 1268 986 2254 14 yr olds 997 762 1759 15 yr olds 657 547 1204 16 yr olds 470 457 927 17 yr olds 371 358 729 18 yr olds 149 197 346 19 and over 46 64 110 Total Athletes as of 4/1/2014 20197
The Community Teams Initiative with the Chicago Park District, USA Swimming and Illinois Swimming has developed into the Chicago Park District being the largest team in the USA with 3039 athlete members.
The vision of Illinois Swimming is to inspire excellence through innovation and leadership.
The mission of Illinois Swimming is to offer our members programs which promotes swimming and achieves excellence through education, innovation and committed leadership.
Coach Representative Report - HOD Spring 2018
Coaches Committee members: Chair, Nancy Reese (COHO), Glenn Brown (ACAD), Rob Emary (BSC), Jen Godlewski (BNSC), Tom Rieman (HWSA) The new awards for Developmental Coach of the Year, Open Water Athlete & Coach of the Year, and Disability Athlete and Coach of the Year were very well received at the Fall Awards Banquet. We discussed tweaking the criteria for Developmental COTY to help ensure that the award isn’t received by the same recipient as the Age Group Coach of the Year. We also discussed awarding both male & female Athlete awards for both Open Water and Disability and adding to the criteria for Open Water COTY to consider team performance. Results from the ASCA World Clinic DVD survey indicated that coaches were interested in receiving the information again. This year ASCA agreed to set up a webpage with a password instead of sending DVD’s. Not only does this eliminate the need to physically distribute the DVD’s, but the hope is that more coaches will utilize the information in this format. The link to the ASCA World Clinic information was sent out to all member coaches. Since November 1, 2017 ASCA reports 986 “accesses” to the information. We are still promoting the Illinois Swimming Coaches group on GoSwim. The committee will continue working with Tony on creating the Illinois Swimming Hall of Fame and developing a Coaches Clinic for the Fall HOD weekend. On a personal note: It has been a pleasure to serve Illinois Swimming as your Coach Representative for the past 4 years, and prior to that as a member of the Senior Committee (2 years) and Age Group Committee (8 years). The past 14 years have been rewarding and educational. I am extremely grateful to have had the opportunity of working with so many amazing people. I especially want to the thank the Board of Directors, and the current Coaches Committee members - Glenn Brown, Rob Emary, Jen Godlewski, and Tom Reiman. Respectfully submitted, Nancy Reese Illinois Swimming Coach Representative [email protected]
April 15, 2018
1. The Officials Committee is currently comprised of: a. Chair – Jack Yetter (SCST) b. Training and Materials – Dave Johnson (MAVS) c. Training Operations – Mike Parker (CATS) d. Communications – Ed Gershburg (ACAD) e. Championship Meet Planning – Ann Widdowson (UN) f. Inclusion – Amanda Schleede (CPD) g. Membership and Renewal – Rome Yount (BNSC) h. Lead Area Rep – Dan Clasen (WCS) i. Area Reps
i. Scott Penland (BNY) ii. Tim Lehman (BBSC)
iii. Mark Daniel (EST) iv. Beck Menso (PALA) v. Marcia Srivistava (NTA)
j. Athlete Reps – Cameran Frank (EXPR) and Zach Eckstrom (ACAD)
2. ISI has 822 registered officials as of 4/5/2018 a. Largest number of any LSC b. Down 2% net after clinics and recertification c. Lost 6% of referees to retirement in recertification d. 60 teams have a Referee, all but 27 have at least one official. e. The teams without officials represent more than 15% of all athletes in the LSC.
3. We will be sending an official to the Mentorship Clinic in Minnesota in June
4. The Micro clinics were a success, and with one season down we intend to continue them
though with some administrative controls put in place to ease the workload on the office staff. We added several dozen new officials in these small classes held across the state.
5. Last years budget allowed us to create a recognition program for officials. The first wave of those getting recognition for their work:
Award Recipients Championship Meet Referees
Rome Yount (2018 Short Course Age Group Championship) Dan Clasen (2018 Short Course Senior Championship
Championship Meet Leadership Teams
Scott Penland Randy Clark
April 15, 2018
Regional Meet Referees Brett Cumberland Joe Schroeder Becky Menso Brent Lightfoot Tom Merlin Jim Hennesy Ed Gershburg
100 Sessions Worked – 2017
Jackie Witherspoon Jayne Spittler Ann Widdowson Jack Yetter
75 Sessions Worked Mike Parker Steve Fidanze Dave Johnson Emily Callan Don Fritz Steve Mitchell Chuck Franckowiak Ed Gershburg Debbie Racky Joe Schroeder
Most Sessions by Stroke and Turn Judge
Barbara Gehrs GA
Most Sessions by an AO Samantha Hansen Seaholm WHTN Visiting guest Bill Rose – Sierra Nevada Swimming
Additionally, in 2017 ISD had only its second officials ever win the Maxwell Award for outstanding volunteerism.
6. A special note – after years on the committee including a term as the Officials Chair, Ann Widdowson is leaving the committee. We wanted to thank Ann “officially” for all the time and insight she has given to the sport and the LSC.
The vision of Illinois Swimming is to inspire excellence through innovation and leadership.
The mission of Illinois Swimming is to offer our members programs which promotes swimming and achieves excellence through education, innovation and committed leadership.
HOD Operational Risk Report Thank you all for submitting your reports of Occurrence. These are now automatically forwarded to me once you hit send. Please make sure to fill them out! Coaching Credentials COACHES WILL NO LONGER BE RECEIVING CARDS IN THE MAIL. DECK PASS IS THE ACCEPTED METHOD OF PROVING COACHING CREDENTIALS ARE ALL UP TO DATE.
• Deck Pass is letting coaches know when they are expired or close to expiring.
Make sure to check your deck pass and keep it up to date.
Racing Start Certification
Backstroke Start Rule Goes in Effect May 1, 2018
In 2007, USA Swimming implemented a forward racing start certification protocol. Based on observation, coaches use their expertise to certify that each athlete is capable of consistently and safely performing shallow forward racing starts on demand in 4 feet of water (The minimum depth for starts in competition is 4 feet.)
At the 2015 USAS Convention, the USA Swimming House of Delegates adopted safety guidelines for teaching and performing backstroke racing starts. In 2018, the Operational Risk Committee’s recommendations for Backstroke Start Teaching Protocol and Certification were adopted. The recommendations took care to keep this process as streamlined as possible for coaches This new certification is now combined with the Forward Start Certification adopted in 2009. The new requirement (Backstroke Start certification) is to be effective on May 1, 2018. The 2007 Forward Start Certification protocol and 2009 rule amendment requiring a depth of 6 feet for teaching racing start remain unchanged and in effect.
Attached to my report is a copy of the new certification checklist, as well as the Teaching Racing Starts Protocols. Every club needs to make sure they are familiar with this new requirement.
More information can be found on the USA Swimming Website:
https://usaswimming.org/utility/landing-pages/club/racing-start-certification
Air Quality at Rec Plex-Air quality during the Speedo Sectional meet got very poor by Sunday. The staff at the Rec Plex identified the issues and worked to rectify them quickly. The following weekend was AG State. Luckily the staff had figured out what went wrong during the sectional meet and were able to make sure our AG state meet would be ok. I was there all day every day and the air quality seemed to hold up ok. As coaches we need to do our part to encourage athletes to shower and use the restroom- not the pool! Respectfully Submitted, Melissa Healy
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Before You Teach, Be Sure:
1. Swimmers can jump feet first into deep water, surface, turn around, level off and swim 10 feet.
2. Swimmers can demonstrate correct hand, arm and head position. Practice a tight streamline on dryland.
3. Swimmers can hold their arms in a tight streamline on a forceful push and glide underwater on their front for forward starts and on their back for backstroke starts.
4. You and the swimmers know the water depth. USA Swimming requires that you teach in a minimum of 6-foot depth.
5. Starting blocks are tightly secured to the pool deck and meet size and height regulations.
6. For backstroke start practice, have the swimmers slip into the water feet first with one hand on the deck. Swimmers should not grasp backstroke start bar while entering the pool.
7. Always be sure the landing area is clear of other nearby swimmers.
8. Prior to certification, all racing starts must take place from a position in the water, regardless of pool depth. Subsequent to certification, practicing of racing starts may take place in water depth of four (4) feet (1.22 meters) and deeper.
9. Local, state and municipal statutes, ordinances, rules and regulations, may have depth limitations in conflict with this section. The LSC and all Member Clubs should check for this at all times.
Teaching Forward Starts:
1. Instruct swimmers in the step by step progression BEFORE using the starting blocks.
PREQUISITE: Swimmers can hold their arms in a tight streamline on a forceful push and glide underwater on their front.
STEP 1: Sitting
STEP 2: Kneeling
STEP 3: Compact
STEP 4: Stride
STEP 5: Shallow Angle Start
2. Make sure swimmers can enter water with control at each step before moving to the next step.
3. Always have swimmers hold arms fully extended overhead during entry. Do not perform entries with arms at sides.
4. Do not perform entries over stationary objects like poles, lane lines or kickboards. (Note: Coaches with additional training might use advanced techniques in water at least 12 feet deep with experienced swimmers, by having them practice over a soft item, such as a noodle.)
5. Note: Local, state and municipal statutes, ordinances, rules and regulations, may have depth limitations in conflict with this section. The LSC and all Member Clubs should check for this at all times.
TEACHING RACING STARTS SAFETY PROTOCOLS
AND CHECKLIST
2
Teaching Backstroke Starts without the Ledge: 1. Instruct swimmers in the step by step progression BEFORE using the starting blocks.
Prerequisite: Swimmer can hold their arms in a tight streamline on a forceful push from the side and glide underwater on their back and adjust their hands to come to the surface at an angle.
Certification Criteria: The swimmer gets into position with the hands grasping either the gutter or the lowest bar
on the blocks, as close as possible to the water’s surface. The swimmer performs a shallow backstroke racing start following the steps listed on page 8.
Advanced: Once certified, coach may teach swimmer to use the backstroke bar, if in the coach’s opinion the athlete is tall enough and strong enough to handle this skill safely.
2. Always have swimmers hold arms fully extended overhead during entry.
3. Do not perform entries over stationary objects like poles, lane lines or kickboards. (Note: Coaches with additional training might use advanced techniques with experienced swimmers, by having them practice over a soft item, such as a noodle.)
3
Teaching Backstroke Starts with the Ledge: 1. Instruct swimmers in the step by step progression BEFORE using the ledge starting blocks.
Prerequisite: Swimmer is certified for backstroke starts without the ledge. Certification Criteria: The swimmer gets into position with the hands grasping either the gutter or the lowest bar
on the blocks, as close as possible to the water’s surface. The swimmer performs a shallow backstroke racing start following the steps listed on page 8.
Advanced: Once certified, coach may teach swimmer to use the backstroke bar, if in the coach’s opinion the athlete is tall enough and strong enough to handle this skill safely.
Note: Research has shown that older, larger, stronger swimmers can generate more height, and consequently, the risk of reaching greater depths with the ledge is more pronounced with these athletes.
2. Always have swimmers hold arms fully extended overhead during entry. Do not perform entries with arms at sides.
Teach Your Swimmers the “Do’s” and “Do Not’s” for starts: Do:
1. Use starting blocks and backstroke ledges only during controlled swim practice, instruction, supervised warm-up or competition.
2. Know the water depth and location of pool floor slopes. Use feet first entry if unsure.
3. Use feet first entry in warm-up and always enter at the starting end of the pool.
4. Look before entering the pool.
5. Enter the water only with permission of marshal at a meet or the coach at practice.
6. Use a shallow angle entry and hold arms fully extended overhead.
7. For backstroke start practice, have the swimmers slip into the water feet first with one hand on the deck.
Do Not:
1. Start a water entry until the preceding swimmer has come to the surface and moved away from the entry area.
2. Do a head first entry into cloudy water.
3. Fool around on the starting blocks or the pool edge.
4. Attempt to abort a poor start or a false start by somersaulting, pulling up quickly or rolling to the side.
5. Attempt a somersault or flip entry into a competition pool.
6. Enter head first with the arms at the side.
7. For backstroke start practice, swimmers should not grasp backstroke start bar while entering the pool.
4
Teaching Backstroke Start (Detailed Protocol) 1. Grasp the pool edge at water level with both hands and place your feet on the wall, either parallel or slightly
staggered. Arms should be straight and relaxed, eyes looking forward at the wall. Athletes that are older, larger, or
stronger, that are comfortable reaching a bar on the starting block can do so, with the feet placed near the surface of
the water.
2. On the command “Take your mark,” bend your arms and legs to pull your body up and closer to the wall. Swimmers
learning the start should just pull up slightly to a level that their strength can handle. Swimmers that are comfortable
enough and strong enough to grip the bar can pull up more, with the hips at the surface of the water or just above.
Adjust the angle of your back so that your body is positioned ideally to jump off the wall while not slipping. With your back perpendicular to the water, you may be less likely to slip but your legs may be too tightly bent to get the best jump. To get to this position, bend your legs more to bring the hips closer to the wall or bend your arms less. Alternatively, with your back leaning towards the wall, you may be more likely to slip, but it may be easier to extend your legs to push away from the wall. To do this, bend your legs less to have your hips further from the wall or bend your arms more. This position may be better suited with a ledge.
The backstroke start position should be individual to each athlete, their strengths, and comfort. Try experimenting with different combinations of knee bend, arm bend, and back angle to find the best position for you.
3. On the starting signal, throw your head back to a neutral position generally in line with spine. Simultaneously press
your hands from the edge or block and straight back over your head. Push forcefully with your legs to jump upward
and away from the wall while arching your back and driving your body, hands first, up over the water. Kick your feet
up to ensure they get over the water and you get into full streamline.
4. Tip your head back and get into a streamlined position. The goal is to have a clean entry and maximize forward speed
by not going too deep. Your hands should enter before your back, and your back should enter before your legs. To
improve your entry position and depth, adjust how high and away you jump off the wall, and work on kicking your feet
up. A higher jump may lead to a cleaner entry but may also be deeper too which is not preferred.
5
5. Once in the water, adjust the angle of your hands and/or head for a horizontal streamlined glide. Straighten your
back, to avoid a rear somersault.
Teaching Forward Starts (Detailed Protocol) (From the American Red Cross Safety Training for Swim Coaches manual)
Sit on the edge of the pool with your feet on the edge of the gutter or against the side of the pool. 1. Extend your arms over your head (Fig. 7-3).
2. Focus on a target that will allow you to enter the water at roughly a 45º angle.
3. Lean forward, try to touch the water and push with your legs.
4. Straighten your body and extend both legs upon entering the water.
5. Angle your hands toward the surface of the water to steer up.
1. Kneel on the pool deck with one leg while gripping the pool edge with the toes of your other foot. The foot of your kneeling leg should be in a position to help push from the deck.
2. Extend your arms over your head (Fig. 7-4).
4. Lean forward, try to touch the water and push with your legs.
5. Straighten your body and extend both legs upon entering the water.
1. Starting from the kneeling position, lift up so that both knees are flexed and off the deck. The toes of your leading foot grip the edge of the pool and your back foot is in a position to help push from the deck. Keep your knees bent so that you stay close to the water.
2. Extend your arms over your head (Fig. 7-5).
4. Lean forward as though you are trying to touch the surface of the water and use your legs to push off the deck.
5. Straighten your legs and bring them together so that your body is in a straight line as you enter the water.
6
1. Stand upright with one leg forward and one leg back, with the toes of your leading foot gripping the edge of the pool.
2. Extend your arms above your head.
4. Bend your legs only slightly while also bending at the waist toward the water (Fig. 7-6).
5. Lift your back leg until it is in a straight line with the rest of your body. Keep your forward leg as straight as possible as you lean forward.
6. Bring your legs together as you enter the water.
1. Stand on the edge of the pool with your feet about shoulder-width apart and your toes gripping the edge of the pool.
2. Flex your hips and knees and bend forward until your upper back is nearly parallel to the pool deck.
4. To gain momentum for the dive, swing your arms backward and upward, letting your heels rise and your body start to move forward (Fig. 7-7A).
5. When your arms reach their maximum backward extension, immediately swing them forward. Forcefully extend your hips, knees, ankles and toes, one after another, to drive your body forward in a line of flight over and nearly parallel to the surface of the water.
6. Keep your body stretched, with your arms angled slightly down and your hands interlocked in front.
7. Before entering the water, drop your head slightly between your outstretched arms.
8. Enter the water at an angle no greater than 45º to the surface of the water (Fig. 7-7B).
9. Once underwater, use your hands and head to steer your body upward toward the surface. Keep your body fully extended and streamlined while gliding underwater. Before losing too much speed, start your leg kick to rise to the surface and start swimming.
1
House of Delegates Report
April 2018
Following is a brief recap of my responsibilities and activities since our last meeting. I am happy to answer questions or provide updates if requested. Please contact me by email [email protected] or phone
(847) 220-3940.
This report summarizes my activities with the USA Swimming including the International Relations Committee. I am
happy to answer questions regarding anything in this report; please contact me at [email protected].
INTERNATIONAL RELATIONS COMMITTEE
Members: Michael Lawrence, (Chair), Bob Bowman, Sid Cassidy, Brad Cook, Natalie Coughlin, Anthony Ervin, Andrew Gemmell, Cecil Gordon, Margaret Hoelzer, John Leonard, David Marsh, Dr. Jim Miller,
Dale Neuburger, Aaron Peirsol, Bill Rose, Trent Staley,Ron Van Pool, Bill Wadley, Jim Wood, Carol Zaleski
Ex officio: Tim Bauer, Greg Eggert, Jim Sheehan, Bill Schalz, Bruce Stratton
Staff: Mike Unger, Tim Hinchey
The IRC next meets on 11 May in Denver. The Agenda is under construction currently, with a
reports deadline for the committee of 20 April. The IRC operates around six key Strategic
Initiatives, each with a Manager appointed by the Chair.
Managers are both permitted and encouraged to engage needed support and resources to
address issues as they arise. This model has narrowed our focus from 16 initiatives to 6 and
proven to be very effective in conducting Committee business.
Our upcoming Agenda includes:
• discussion on developing domestic Open Water competitions for elite and international
swimmers;
• review of WADC revisions/progress;
efforts and programs.
Athlete Safety (Trent Staley)
o FINA TOWSC Update
by the TOWSC in January.
Unanimous recommendation to the Bureau that the current optional
range for wetsuits between 18-20o C be deleted from the rules.
April 2018
(847) 220-3940.
A proposal for changes to the qualification process for the Olympic
Games did not make it through Committee.
Dates/Venues for the 2018 Marathon World Series were forwarded
to the Bureau.
New SMC will meet in March in Lausanne; new members.
Illness and Injury Project continues; new direction possible.
Concussion study and protocols implementation continue.
Athlete Heart Study results to be published in collaboration with
the University of Guelph (Canada).
Autonomy and Sovereignty (Mike Unger)
o Dates for the 2020 Olympic Trials are still being finalized.
o Plans are underway for participation of National Team members in a UEFA-style World
Club Championships sponsored by Energy Standard
o A joint FINA/ USA Swimming Leadership Meeting was held in February 2018 to discuss
future cooperative initiatives.
Leadership Development (Ron Vanpool)
o Two workgroups have been established to bring forward candidates for future
positions in FINA, USAS, and UANA (FINA 2019 & 2021, UANA & USAS 2019).
o A Call for Nominations, with deadlines and instructions, was circulated to appropriate
individuals.
o To avoid Conflicts of Interest or Loyalty no member of these workgroups is permitted
accept nomination or to self-nominate for any position to be considered.
o A Nominations Report will be considered at the 11 May meeting.
o A written plan for future Committees/Boards is a secondary objective of this process.
April 2018
(847) 220-3940.
o Succession Planning Update
Domestic Work Group – Catherine Vogt, Natalie Hall, Derek Paul, Mike Unger,
Ron Vanpool
USAS Work Group — Ginny Jasontek SYNCHRO, Tom Boak MASTERS, Tom
Gompf DIVING, Mike Unger SWIMMING, Bill Smith WATER POLO, Mark Weber
ATHLETES
Qualifications and character qualities for each position to be nominated have been
developed and discussed internally.
o Timeline of Nomination to election of FINA VP of Americas:
May 18-19, 2018 – Fort Lauderdale USAS Meeting -- NGBs put forward their
nominees for FINA Bureau position
September 28-30, 2018 – Jacksonville FL, USAS Convention -- Nominating
Committee makes its recommendation to USAS Board. USAS ACB elects the USAS
FINA Bureau Representative
July 26-August 11, 2019 – Pan American Games, Lima Peru -- UANA 42
Federations will vote on the FINA position of Vice President of the Americas.
2021 – FINA World Championships TBD -- FINA votes on FINA Treasurer
Position at FINA Congress
Organizational Relationships (Bruce Stratton)
o FINA Technical Rules proposals will be considered at the Pan Am Games, June 2019, in Lima.
o Workgroups have been appointed and at work; a milestone report is due 20 April.
Open Water Rules Work Group: Sandy Drake (Lead), Matt Wilson, Tyler Fenwick, Emily Kleuh, Catherine Vogt, Sid Cassidy, Andrew Gemmell, Mike Unger, Bryce Elser, Jim Sheehan, Michael Lawrence
Technical Swimming Rules Work Group: Jay Thomas (Lead), Cecil Gordon, Dan McAllen, Carol Zaleski, Mike Unger, Bryce Elser, Jim Sheehan, Michael Lawrence
April 2018
(847) 220-3940.
Sport Fairness (Michael Lawrence)
o Certain parts of the World Anti Doping Code are under review. There is an open
commenting period for relevant parties such as USADA and the USOC. We have
aligned our input accordingly.
WADA has developed a new platform, aDel Edu, for doping education with
modules for athletes, coaches, parents, sport physicians, administrators.
This is a very well done educational platform and very worthwhile at the club (or
LSC) level.
https://adel.wada-ama.org/en/dashboard
o In October I attended the National Sport Law Institute Conference at Marquette
University with Van Donkersgoed.
Rights”. Presenters included well-known Sport Lawyers/Advocates Matt Mitten,
Megan Ryther, John Collins, and Paul Greene (many more).
• Issues discussed in panel with Q/A included Sport Gambling, Privacy and Due
Process, Transgender Issues, Player Safety, and Athlete Activism
The Keynote Speaker was Prof. Richard McLaren, Chief Investigator and reporter
of the current crisis in Russian doping.
Powerful presentation of his investigation and findings in the
Russian doping scandal: RUSSIA NEEDS OVERSIGHT
Change needs ACTION, not words
• Overly centralized governance
• No external reporting
• Insufficient whistleblower protections
o At our February meeting we heard from 3 special guests regarding the state of anti- doping.
• Daniel Eichner (FINA Doping Review Board), Bill Bock (USADA General Counsel,
FINA Doping Panel), and Dale Neuberger (FINA Vice President, UANA President)
April 2018
(847) 220-3940.
led a very informative and sobering discussion regarding the crisis on leadership
in effectively and fairly addressing the Russian Doping Scandal.
The clear message given was that incremental change is no longer acceptable.
The status quo must change in fundamental ways, incremental change is not an
answer.
Sport Development (Bill Schalz)
o Under the guidance of Coach Bill Schalz a new International Coaching Clinic
initiative has been developed.
2019 World University Games-Naples Italy (July 4-11)
2019 Pan American Games-Lima Peru (August 6-10)
OTHER:
Age Group Anti-Doping Task Force
o Working with USA Swimming and USADA reps to develop an educational platform for
Coaches
o Working on several articles for Swimming publications regarding the
coach’s responsibility on educating athletes about anti-doping
Sectionals
o The 2018 Spring Speedo Sectionals was hosted by the Lake Forest Swim Club (IL) at
the RecPlex in Pleasant Prairie, WI. This was the first meet conducted long course in
a non-Olympic year in Section 1.
April 2018
(847) 220-3940.
o The meet was very successful and well-received by the coaches and swimmers
competing. Phil Barnes was an excellent Meet Referee, easy to work with and effective
in managing his team.
o 694 swimmers, 113 teams (6 UN “teams”), 163 coaches.
o Total next level time standards achieved:
Summer National Women – 2 Men -- 0
Summer Jr National W – 8 Men – 15
Futures W—53 Men – 46
o Meets are bid out through 2020; interested clubs should contact
[email protected] to express interest.
o Formalizing Section Policies, Procedures and Operations is in progress.
o The Central Zone Officials Development Task Force has conducted 2 conference
calls.
ASCA Board of Direcors
o The 2018 ASCA World Clinic is the 50th Annual World Clinic. The Hall of Fame Banquet
will honor our living Olympic Coaches in addition to inducting new members.
o I will be leading a new “So You Want To Be A Speaker At ASCA” initiative World Clinic.
Several Illinois coaches have submitted proposals, contact me with interest.
o The ASCA Board of Directors met on 4 April in Dallas.
OTHER
O No action taken to date regarding Age Group Tech Suit.
O Nominating Committee named: Mark Weber, Clark Hammond, Kurt von Moltke, Wendy Boglioli, Liz Kershaw, Tim Bauer
(Positions listed in alphabetical order)
ADMINISTRATIVE VICE CHAIR
Jeff Arce (CATS) Jeff is completing his second term as the Age Group Vice Chair. Since 2008, he has been the Head Coach of CATS Aquatics; prior to that he served as the Head Age Group Coach from 2004-2008. He is a current member of the CATS Aquatics board. Jeff has been directly involved with Age Group Swimming as an athlete and coach since 1993. He has worked on structure changes with Regional Championships, and developed and implemented the ISI 11-12 year old Grand Prix Camps.
GENERAL CHAIR
Paul DiGiallonardo (DDST) Paul has served as the Treasurer of Illinois Swimming since 2016. He has served in various Board roles for the Dunlap Dolphins Swim Team in Central Illinois, including treasurer. DiGiallonardo is an Executive Director and Branch Manager within the Wealth Management Division of Morgan Stanley. Prior to joining Morgan Stanley, he was an associate with the international financial services firm of Barclays Capital.
Paul was born in Brooklyn, New York. He graduated from Pace University with a BBA in Marketing Management. Mr. DiGiallonardo has completed the Northern Illinois Certified Financial Planner Program, Illinois Public Pension Fund Certified Trustee Program and is an Investment Management Consultant. He is also a graduate of the Morgan Stanley Leadership Development Program. Paul is formerly an Executive Board Member of the Great Peoria Business Alliance, where he chaired the CEO Council. He previously was a member of the City of Peoria’s Planning Commission and the Peoria Zoological Society’s Leadership Cabinet. Mr. DiGiallonardo is currently a Board Member of the Heart of Illinois United Way, the Peoria Civic Center Authority (Vice Chairman), Dunlap Educational Foundation Board (Board President), and the Peoria Convention and Visitors Bureau. He is past President of the LaGrange Park Police Pension Board and the LaGrange Park Little League, as well as Co-Founder and Past President of the Dunlap Girls Softball Association.
4/2/18 2
Blake Mock (NTA) Blake is the newly appointed Director of Operations at New Trier Aquatics (formerly NTSC), where he works with on-deck coaches to provide the best training and competitive opportunities for athletes and out-of-poo experiences for the entire team family. He has been an official for 10 years, and holds national championship certifications at all levels. He served Illinois Swimming for four years as Vice Chair of Program Operations, and befgore that was the VP of Events for New Trier Swim Club. He was an age-group swimmer at the North Suburban YMCA and swam fro Glenbrook North High School.
Goals as Chair of Illinois Swimming: improving programs for all levels of swimmers; athlete performance enhancement; increased officials training; and improving the internal process across all committees.
SECRETARY
Mike Cunningham (CATS) Mike has been the Head Developmental Coach of CATS for the last three years. Prior to that, he was the Head Coach at Lifetime Illinois and also Midway Aquatics, where he also served as Championship Meet Director. He has served the Illinois Swimming Board as Coaches’ Representative and Senior Vice Chair. Mike considers himself an excellent coach and parent, who also has a passion for seeing Illinois Swimming take things to the next level!
SENIOR VICE CHAIR
Todd Capen (ACAD) Todd Capen is the Head Coach of the Academy Bullets, where he has been on the staff since 2001. He currently serves as the Senior Vice Chair for Illinois Swimming, and has also served two terms as the Age Group Vice Chair. He has served on three Team Illinois Zone staffs. Todd has been named Illinois Age Group Coach of the Year in 2005, 2006, 2007, 2008, 2010, & 2011. Todd was named a "National Age Group Coach of the Year" in 2009.
Todd joined the Bullets staff in 2001 as the Head Age Group Coach. He started out with the Bullets as a swimmer on our National Team. Todd was a member of the 1997 team that won the Junior National Meet in Orlando, FL. In that meet, Todd was a member of three winning relays and finished top 8 in three individual events. He went on to earn a swimming scholarship from Northwestern University, where he broke the team record in the 400 IM. Todd competed at the 2000 USA Olympic Trials.
SENIOR VICE-CHAIR REPORT HOD – Spring 2018
2018 SC Senior Championships – Thank you to the Academy Bullets Swim Club, UIC Aquatics, Bill Schalz, and Tim Loeffler on an
outstanding job hosting this event. We would also like to thank our Meet Referee Dan Clasen and all the Illinois Swimming officials for officiating another great event for our senior athletes. Congratulations to St. Charles Swim Team on winning th

Documents

Illinois Swimming Spring House of Delegates April 15, 2018