4.1-SYSTEM REQUIREMENTS Occupational Health and Safety Management Systems Ships in Service Training Material A-M CHAUVEL

4.1-SYSTEM REQUIREMENTS

Occupational Health and Safety Management Systems

Ships in Service Training Material A-M CHAUVEL

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410

SYSTEM REQUIREMENTS

The organization shall

establish and maintain an

OH&S management system,

the requirements for which

are set out in clause 4


4.2-OH&S POLICY



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Available

Parties

SettingHealth & Safety

objectives

Reviewingobjectives

Framework

Maintained& documented

Implemented

Communicated

Employees

ComplyingOH&S legislation

Continualimprovement

Commitment

Riskcontrol Organization

nature & scale

Appropriate

POLICY

420 Ships in Service Training Material A-M CHAUVEL

4.3-PLANNING



Ongoing identification of hazards, assessment of risksand implementation of control measures including :

HAZARD IDENTIFICATION, RISKASSESSMENT & RISK CONTROL

- Facilities at the workplace provide by the organization or others

- Routine and non-routine activities

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- Activities of all personnel having access to the workplace


- Results of these assessments and the effects of those controls shall be considered when setting OH&S objectives


- The organization shall document and keep this information up to date

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The methodology for hazard identificationand risk assessment shall :


- Be define to ensure it is proactive rather than reactive

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- Provide for the classification of risks and identification of those that are to be eliminated or controlled by measures

- Be consistent with operating experience and the capabilities of risk control measures employed


The methodology for hazard identificationand risk assessment shall provide:


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- input into the determination of facility requirements, identification of training needs development of operational controls

- for the monitoring of required actions to ensure : effectiveness & timeliness of their implementation


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LEGAL AND OTHER REQUIREMENTS


Identify and have access to legal Identify and have access to legal and other OH&S requirements and other OH&S requirements

applicable to it andapplicable to it andcommunicated to employeescommunicated to employees

and relevant interested partiesand relevant interested parties

EstablishEstablish MaintainMaintain

ProcedureProcedure

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OH&Spolicy

objectives

OH&Spolicy

objectives

OH&Slegal

requirements

OH&Slegal

requirements

OH&Shazards

and risks

OH&Shazards

and risks

OBJECTIVES

433

IMPROVEMENTCONTINUAL


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Means

Responsibility

OH&S MANAGEMENT PROGRAMME ( S )

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OBJECTIVES

O

Function

O

Function

OO

Level Level

O

Level

Time-frame

4.4- IMPLEMENTATION AND OPERATION



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STRUCTURE AND RESPONSIBILITY

441

Responsibility

Role Authorities

Documented

CommunicatedDefined


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Ultimate responsibility foroccupational health and safety

rests with top management

The organization shall appoint a member of the top management with particular responsibility for :

Ensuring that the OH&S management system is properly implemented and performing to requirements in all locations and spheres of operation within the organization


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441

Management shall provide resources essential to the implementation, control and

improvement of the OH&S management system

Financial resourcesHuman resources

TechnologySpecialized skills


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The organization’s management appointeeshall have a defined role,

responsibility and authority for ensuring that :

- OH&S management system requirements are established, implemented and maintained

- Reports on the performance of the OH&S management system are presented to to top management for review and basis for the improvement of the OH&S management system


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TRAINING AWARENESS AND COMPETENCES

442

The organization shall establish and maintainprocedures to ensure that employees working

at each relevant function and level aware of the:

- Importance of conformance to the OH&S policy, procedures and requirements

- The OH&S consequences, actual or potential, of their work activities and the OH&S benefits of improved personal performance


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- Their roles and responsibilities including emergency preparedness and response requirements

- Potential consequences of departure from specified operating procedures

The organization shall establish and maintainprocedures to ensure that employees working

at each relevant function and level aware of the:


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Personnel who manage, perform and verify activities having a effect on the OH&S risks

shall be :

AppropriateAppropriatetrainingtraining

AppropriateAppropriateexperienceexperience

AppropriateAppropriateeducationeducation

AWARENESS

AWARENESS

CompetentCompetent


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CONSULTATION AND COMMUNICATION

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…and other interested parties

Procedures should ensure that pertinentOH&S information is communicatedto and from employees...

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CONSULTATION AND COMMUNICATION

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Represented

OH&Smatters

Informed

Managementappointee

Consulted

Changeworkplace

Involved

Policies &Procedures

EMPLOYEES

Informed

OH&Srepresentative


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DOCUMENTATION

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The organization shall establish and maintaininformation, in paper or electronic form to :

- Describe the core elements

of the management system

- and their interaction

- Provide direction to related

documentation


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DOCUMENT AND DATACONTROL

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RelevantRelevant

AdequacyAdequacy

ReleaseReleaseAvailableAvailable

Master listrevision status

Approved

ObsoleteObsoletedocumentsdocuments

Revision

Preservation forknowledge &

legal purposes


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OPERATIONAL CONTROL

446

The organization shall identify operations andactivities that are associated with identified risks

where control measures need to be applied


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OPERATIONAL CONTROL

446

The organization shall plan these activities,including maintenance in order to ensure that

they are carried out under specified conditions by :

- Establishing and maintaining procedures to cover situations where their absence could lead to deviations from the OH&S policy and, objectives

- Stipulating operating criteria in the procedures


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OPERATIONAL CONTROL

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The organization shall identify operations andactivities that are associated with the identified

significant environmental aspects by :

- Establishing and maintaining procedures related to the identifiable significant OH&S risks of goods equipment and services purchased and or used by the organization

- Communicating relevant procedures and requirements to suppliers and contractors


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OPERATIONAL CONTROL

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The organization shall identify operations andactivities that are associated with the identified

significant environmental aspects by :

- Establishing and maintaining procedures for the design of : - workplace, - process, - installations, machinery, - operating procedures - work organization

- Including their adaptation to human capabilities

A-M CHAUVEL - BUREAU VERITAS - DNS / DCO Ships in Service Training Material A-M CHAUVEL

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EMERGENCY PREPARNESS AND RESPONSE

447

The organization shall establish and maintainprocedures :

- To identify potential for and respond to accidents and emergency situations

- For preventing and mitigating the likely illness and injury that may be associated with them


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EMERGENCY PREPARNESS AND RESPONSE

447

The organization shall review and revise, whennecessary, its emergency preparedness

and response plans procedures :

- In particular after the occurrence of incidents or emergency situations

- Periodical test such procedures where applicable


4.5-CHECKING AND CORRECTIVE ACTION



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PERFORMANCE MEASUREMENT AND MONITORING

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The organization shall monitor and measureOH&S performance on regular basis.

Procedures shall provide :

- Appropriate qualitative and quantitative measures to the needs of the organization

- Compliance with OH&S objectives

- Monitoring the OH&S objectives


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451

The organization shall monitor and measureOH&S performance on regular basis.

Procedures shall provide :

- Reactive measures of performance to monitor - Accidents - Ill health - incidents, near-misses - other deficiencies

- Recording of data and results of monitoring and measurement


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Identificationstatus

Maintenanceactivities

Records ofcalibration

Methods forcalibration

Compliance with relevantenvironmental legislation and regulations


If monitoring equipment is required forperformance measurement and monitoring

procedures shall cover :


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ACCIDENTS, INCIDENTS, NON-CONFORMANCESAND CORRECTIVE AND PREVENTIVE ACTION

452

The organization shall establish and maintainprocedures for defining

responsibility and authority for :

- Handling and investing accidents, incidents and non-conformances

- Initiating and completing corrective and preventive action

- Taking action to mitigate any consequences

Record any changes in

the documented system


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RECORDS AND RECORDS MANAGEMENT

453

OH&SrecordsOH&S

records

Resultsof auditsResults

of auditsResults

of reviewsResults

of reviews


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Identification, storage, retrieval, Identification, storage, retrieval, protection, retention time and protection, retention time and

dispositiondisposition

ConservationConservation

ConformanceConformancetoto

requirementsrequirements

EffectiveEffectiveoperation ofoperation ofthe systemthe system

RECORDS AND RECORDS MANAGEMENT


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AUDIT

454

The organization shall conduct periodicOH&S audits in order to :

- Determinate if the OH&S conforms to planned arrangements

- Provide information of the audits to management

- OH&S has been properly implemented and maintained

- Review the results of previous audits

A-M CHAUVEL - BUREAU VERITAS - DNS / DCO Ships in Service Training Material A-M CHAUVEL

4.6-MANAGEMENT REVIEW



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MANAGEMENT REVIEW

460

The management review process shall ensure thatthe necessary information is collected to allowmanagement to carry out this evaluation for :

- Possible need for changes to policy objectives other OH&S elements

- Review shall be documented

in the light of : OH&S audit results changing circumstances commitment to continual improvement


Occupational Health & SafetyAssessment

Occupational Health & SafetyAssessment

Documents

4.1-SYSTEM REQUIREMENTS Occupational Health and Safety Management Systems Ships in Service Training Material A-M CHAUVEL