2020 Census 23. Count Review Operation (CRO): …...Context 23. 2020 Census Count Review Operation (CRO).vsdm Page 3 of 9 Business Process Mo deling & An alysis To olkit 2020 Census

23. 2020 Census Count Review Operation (CRO).vsdm Page 1 of 9Cover

2020 Census 23. Count Review Operation (CRO)Version: 1.2

Revision Date: 05/23/2019

BusinessProcess

Modeling &Analysis Toolkit

Table of Contents

Reading and Understanding the ModelLegend. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Business Process Model Context Model. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

50. Conduct FSCPE Housing Unit and Group Quarters Address Review . . . . . . . . . . . . . . . . . . . . . . . 4 60. Conduct FSCPE Post-Enumeration Group Quarters Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 80. Conduct Decennial Response File (DRF-2) Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 90. Conduct Census Unedited File (CUF) Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 100. Conduct Census Edited File (CEF) Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 110. Conduct Microdata Detail File (MDF) Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Facilitation & Analysis: Lena Oleynikova

Model Preparation: Elina Green and Sha-Meen Alston, Francois Ngijoi

Subject Matter Experts: Judy Belton, Nicholas von Stein, Sonia G. Collazo, Christine Hartley, Jason Devine, Christine Flanagan Borman, Laura Waggoner, David Galdi

Major Revision Change History

Date Page #’sDescription Author Version #

07/14/2016 Included revisions from SME Review #5 - HU Review Elina Green 0.7 P. 407/14/2016 Included revisions from SME Review #6 - HU Finalized Elina Green 0.8 P. 407/18/2016 Included revisions from SME Review #3 - GQ Review Elina Green 0.9 P. 507/19/2016 Minor edits (in red) renamed Activity 40 to GQ Review Elina Green 0.10 P. 3,4&507/26/2016 Edits accepted by IPT, updates made to reflect such Elina Green 0.11 P. 3,4&508/04/2016 Removed CUF/CEF/DRF/MDF Review; minor edits Elina Green 0.12 P. 3,408/11/2016 Included revisions from SME Review – GQs Elina Green 0.13 P. 508/17/2016 Included revisions from SME Review – GQs Elina Green 0.14 P. 508/25/2016 Included revisions based on document reviews – GQs Elina Green 0.15 P.4,5,6 Incorporated comments from IPT09/20/2016 Incorporated Maryann’s feedback; updates to Elina Green 0.16 P. 3&4 GEO processing10/05/2016 Including Full Count Review activities Elina Green 0.17 P. 3&710/12/2016 Including Full Count Review diagram w/IPT Elina Green 0.18 P. 3&7 10/18/2016 Including Full Count Review diagrams w/IPT Elina Green 0.19 all10/24/2016 Updated logic for DRF,CUF, CEF & MDF Reviews Elina Green 0.20 p. 7-1112/14/2016 Including feedback from FSCPEs Elina Green 0.21 p. 4,5,601/06/2017 Including updates from Sonia regarding GQs & dates Elina Green 0.22 p. 3,5&612/20/2017 Updated to reflect latest design decisions (SME Reviews 1-3) Elina Green 0.23 all02/01/2018 Updated to clarify CCFR activities Elina Green 0.24 p. 1002/21/2018 Updated purpose statement, per Christine Elina Green 0.25 p.10 09/17/2018 Update text descriptions, remove DRF-1, Annotations Keith Harmon 0.3 p.3-10 11/8/2018 Update various models, remove process 50.70 Keith Harmon 0.33 p1,3-911/14/2018 Update grammar and misspellings Sonia Collazo 0.34 02/06/2019 CR7241 Sonia Collazo 1.0 All04/09/2019 Minor updates including gateway 80.155 Francois Ngijoi 1.1 p. 3,5,6,7&905/23/2019 MITRE and QA updates Francois Ngijoi 1.2 p. 1,3-9

23. 2020 Census Count Review Operation (CRO).vsdm Page 2 of 9Legend

BusinessPr ocess

Mo deling &An alys is To olkit

10

DetermineUniverse for

Mailing

20

IdentifyRespondents

30

Write Specs for Mailout

Electronic?30.05

40

Process Postcards

50

Prepare Paper Surveys and Envelopes for

Mail

60

Go Live with Online Survey

70

Label & Mail all Survey-

Related Information

Follow-UpRequired?

70.05

80

Update Status Nightly

Yes

No

Yes

No

Final Universe

Mailout File

MailoutSpecs

90

Conduct Follow-Up

Reading and Understanding the ModelExample Activity Model

BPM Purpose

Describe Census Operations business processes – activities, resources and key milestones

Provide the details necessary for non-subject matter experts to understand the business process

Contribute to the requirements development process

Facilitate the linkage of business processes to IT capabilities

Capture Operations inputs and outputs

Start

Oct 31

End

Data Object – Output This represents any out-going data (e.g., files, data, etc.) from the

activity.

Activity – This represents the atomic level of an activity in the process

model.

Sequence Flow – This represents the direction

of the process’ flow.

Data Object – Input This represents any in-coming

data (e.g., files, data,

etc.) to the activity.

Gateway – Exclusive decision gateway This represents that the process must go one way or the

other but not both at once.

Intermediate Timed Event – This represents an event that waits for the specified timeframe to occur before

proceeding to the next activity.

Gateway – Parallel split gateway This represents the start of

activities that happen in parallel.

Gateway – Parallel merge gateway This represents the end of activities that happen in parallel. All

incoming flows must complete

before triggering the outgoing flow.

Sub Process – This represents a further

detailing process model. The details about this

activity appear on

another page.

23. 2020 Census Count Review Operation (CRO).vsdm Page 3 of 9Context

BusinessPr ocess

Mo deling &An alys is To olkit 2020 Census 23. Count Review Operation (CRO)

Purpose: Enhance the accuracy of the 2020 Census by implementing an efficient and equitable process for Federal-State Cooperative for Population Estimates members to identify missing housing units and missing or geographically misallocated large group quarters . Also to support the objective of an accurate Census, several reviews of interim Census files (DRF-2, CUF, CEF & MDF) are conducted.

BusinessPr ocess


20

Conduct FSCPE File Transfer

120

Issue ReviewCompletion

Memorandum

130

ArchiveReview

Files

60Conduct FSCPE Post-Enumeration

Group Quarters Review

80

Conduct Decennial Response File

(DRF-2) Review

10

CRO Planning and Preparation

40

Conduct FSCPETraining

50Conduct FSCPE Housing Unit and Group Quarters Address Review

90ConductCensus Unedited

File (CUF)Review

100ConductCensus Edited File

(CEF)Review

30

Provide FSCPESystem Access

110ConductMicrodata Detail File

(MDF) Review

23-1 CRO Planning and Preparation

23-2.1FSCPE Preparation

23-2 Federal-State Cooperative for Population Estimates (FSCPE) Review

23-2.2 Conduct FSCPE Housing Unit and GQ Address Reviews

23-3 Census Count and File Review (CCFR)

23-4 CRO Closeout73

Accept CCFR File Transfer

77

Conduct CCFR

Training

75

Provide CCFRSystem Access

23-3.1 CCFR Preparation

23-3.2

23-3.3

23-3.4

23-3.5

June 2020

Oct 2020

Jan 2020

Nov 2020

Feb 2021

Nov 2020

Census Defines & Provides FSCPE Participants with File Specifications and related program management documents.Participants return address data files for Census to validate approve, and

process.

POP & GEO

Develop and Provide Guidance Packages, File Specs, Training

Materials, Tool Requirements/

Specs, CCFR Planning, etc.

MAF/TIGER Processing

23. 2020 Census Count Review Operation (CRO).vsdm Page 4 of 9

BusinessPr ocess


50. Conduct FSCPE Housing Unit and Group Quarters Address ReviewPurpose: To compare Census addresses with participating Federal-State Cooperative for Population Estimates (FSCPE) member-provided addresses and to document missing HU addresses and missing or misallocated GQ addresses for further processing.

50.10

Receive Housing Unit & Group Quarters

Address Files

50.20

Standardize FSCPE-Supplied

Addresses

Enumeration Address Extract, from MAF (GEO)

Housing Unit & GQ Addresses

from FSCPE (state specific)

Geographic Reference Code

File (GRF-C),Geographic

Reference Name File (GRF-N) &

Shape files from GEO

Housing Unit & GQ Addresses

from FSCPE (state specific)

50.30

GeocodeFSCPE

HU & GQ Records

50.50

Tabulate Address Records

50.40

Match Records & Assign

MAF IDs

50.70ReviewDiscrepancies

and Create Cases

50.90

Send Address & Spatial Data

Updates

50.60

Compare FSCPE Counts with

Census Counts

CountDiscrepancies?

(50.62)

Is Cluster Size >= 25& within close proximity ?

(50.64) FSCPE Dataare Accurate?

(50.72)

Yes

Yes

Yes

No

No No

50.80

Approve Case

Report ofMissing HUs and

Missing or Misallocated

GQs

AddressUpdates

50.25

UnduplicateFSCPE Records

FSCPE Count Comparison File-1

50.61

Import Files into GUPS

FSCPE Count Comparison File-1

23-2.2.1 Conduct FSCPE Housing Unit and Group Quarters Address Review

50 Conduct FSCPE HU & GQ Address Rev

MAF Layer File

HU orGQ?

(50.63)

Missing orMisallocated ?

(50.65)

GQ

HU

No

Yes

GUPS Processing

50.85

Disapprove Case

StartSub-process

EndSub-process

FSCPE files, after being QAed, are formatted and

delivered to GEO for address standardization.

Includes Puerto Rico Addresses.

If time permits, all clusters are

reviewed.

During the review period, FSCPE Reps are validating

addresses using maps, satellite photos and/or

state source data.

Count Review & POP Reps perform QC and verify

FSCPE findings of missing HUs and missing or

misallocated GQs.

Note: Shape files should include TEAs.

In-scope (Large) GQs:Nursing homes/facilities (type code 301)College housing (501, 502)Military barracks (601)Adult Correctional Facilities (101, 102, 103, 104 & 105)Workers' dormitories (901).

Note: these GQ types are expected to have 15 or

more people (aka large).

Geocode all RecordsFor HUs, only

city-style addresses will be in the Review.For GQs, only large in scope GQs will be in

the review.

Sum Census & FSCPE records by geography – by County,

Tract & Block then determine differences and percent of

differences by State, County,

Tract & Block

GEO imports matched

Addresses

Removesduplicate records from

further processing

HU and misallocated GQ addresses will be sent to update MAF/TIGER. HU addresses will be added to the MAF and appear in the NRFU Supplemental MAF extract.Missing GQ Addresses will go through GQAC and then be sent to GQE.

23. 2020 Census Count Review Operation (CRO).vsdm Page 5 of 960 Post-Enumeration GQ Reviews60 Post-Enumeration GQ Reviews

60.10

ReceiveFiles to MAF/TIGER: GQPCS

60.50

Add new GQ Address to MAF/

TIGER: GQPCS

GQEFile

60.40

Census Liaison Reviews

60.30

FSCPE Conducts Review of GQ List and Status

60.60Flag in MAF/

TIGER: GQPCS and add

information

Revisit

True Add

23-2.2.2 Conduct FSCPE Post-Enumeration Group Quarters Review

60. Conduct FSCPE Post-Enumeration Group Quarters ReviewPurpose: Allow the Federal-State Cooperative Program for Population Estimates (FSCPE) member to review the results of the GQ enumeration, provide new information for the GQs that were not enumerated. Permits the FSCPE provided new group quarters.

Approve?

Yes

No

True Add or Revisit? 60.70

Add to ECaSE - OCS

60.80

Add to ECaSE – FLD OCS

60.90

Send to late GQ Enumeration

EndSub-processStart

Sub-process

GQE File: GQ Enumeration Results, including Reason Not Enumerated, either the full SSCID will be in GQPCS or, for GQPCS adds, it will have the 8-digit core part of the ID. (Note: from CDL)

Sensitive GQ Types will be removed before file delivery.

In-scope (Large) GQs:Nursing homes/facilities (type code 301)College housing (501, 502)Military barracks (601)Adult Correctional Facilities (101, 102, 103, 104 & 105)Workers' dormitories (901).

Note: these GQ types are expected to have 15 or more people (aka large).

Various SMEs based on their area of interest will review and validate the DRF-2 using benchmark data

BusinessPr ocess


80 DRF-2 Review

80. Conduct Decennial Response File (DRF-2) ReviewPurpose: Conduct an early review of response data. The DRF-2 is being reviewed to validate execution of the Primary Selection Algorithm (PSA) and to determine how

reasonable the results are at several level of geography. It is also being evaluated for potential data capture and processing issues – missing variables, invalid codes, the appropriate settings of flags, and correct variable mapping. While comparing with benchmark data, reviewers’ focus is on percent change and raw differences in total population, HU population, GQ population and housing units. Checks are made to ensure that issues identified during previous reviews have been addressed.

80.80

ReviewIssues with

Branch Chiefs & ADCs

80.10

Prepare State DRF-2 File

for Review

80.20

Notify Appropriate

SMEs

80.110

CR Office Review,

Unduplicate & Assess

Comments

80.140

DITD Updatesthe DRF-2

80.130

Send FindingsTo RPO/DITD

(daily)

YesYes

80.60

CompareSummaries

80.50

Tally KeyVariables

80.90

SendIssues to CR

Office(in real-time)

80.40

Validate KeyVariables

All StatesReview

Complete?(80.155)

No

80.160CR OfficeNotifies DCMD & DITD

of DRF-2 Review Completion through

Memorandum

CorrectionRequired?(80.115)

DRF-1

DRF-2 State-Specific

SAS Datasets

BenchmarkData

23-3.2 Conduct Decennial Response File (DRF-2) Review


23-3.2.2 Resolve DRF-2 Findings

23-3.2.1 Review DRF-2

No

StartSub-process

EndSub-process

Start/ContinueState

Reviews

DITD provides Oracle tables. POP creates SAS datasets, one

dataset for each State.

Ensure that the files are consistent with specs, and

for reasonableness.

DITD will releaseState Files as early as

possible

CR Office, DITD & DSSD

analysts working together

Count Review Office notifies when files are available for review and how to

access them. SMEs are notified as files become available and the due date for

comments.

Check Percent and Absolute

Distributions

Adjudicate Error

Various SMEs based on their area of interest will review and validate the CUF using benchmark data

BusinessPr ocess


90 CUF Review

90. Conduct Census Unedited File (CUF) ReviewPurpose: An apportionment-related review that focuses on percent change and raw differences in total population, household population and housing units, and total

GQ population at several levels of geography. Checks are made to ensure that issues identified during the DRF-2 Review have been addressed. It validates the association of Census IDs with living quarters along with the status and population counts for those living quarters. This review will also include check of the

distributions of housing and demographic characteristics and item non-response rates.

90.10

Prepare State CUF Files for

Review

90.20

Notify SMEs

DRF-2(Post PSA)

BenchmarkData

90.70

ReviewIssues with


90.110

CR Office Review, Assess & Categorize

90.140

DITD Updatesthe CUF

90.130


(daily)

YesYes

90.50

CompareSummaries

90.40

Tally KeyVariables

90.80

SendIssues to CR


90.30


No

No 90.160

CR OfficeNotifies DCMD &

DITD of CUF Review Completion through

MemorandumAll StatesReview

Complete?(90.155)

CUF StateSpecific SAS

Datasets

ProcessingIssue?

23-3.3 Conduct Census Unedited File (CUF) Review


23-3.3.2 Resolve CUF Findings

23-3.3.1 Review CUF

StartSub-process

EndSub-process

Start/ContinueState

Reviews

DITD provides Oracle tables. POP creates SAS datasets, one dataset

for each State.Link HU & GQs to Person RecordsIncludes adjudicated household

population counts.


for reasonableness.DITD will releaseState Files as early as

possible

Adjudicate ErrorProcess issues will be corrected, other issues such as enumeration anomalies or deficiencies in the

address list will not be addressed.

CR Office, DITD & DSSD analysts working

together


Distributions

Count Review Office notify when files are available for review and how to access

them. SMEs are notified as files become

available and the due date for comments.

Edit Review

Census Count and File ReviewVarious SMEs based on their area of interest will review and validate the CEF

using benchmarked data

BusinessPr ocess


100 CEF Review

100. Conduct Census Edited File (CEF) Review

Purpose: The Census Edited (and allocated) File is created from the CUF and other administrative record sources. The CEF review ensures that each person and housing unit on the final census data file has valid values in the person and housing items, and ensures certain consistencies among characteristics. Review focuses on path tracers (tallies) and a hot deck matrix report. Counts at multiple levels of tabulation geography are also assessed, with differences examined between CEF counts and benchmark data. Additionally, the CEF review ensures that issues identified in the review of the DRF-2 and CUF have been addressed.

100.10

Prepare State CEF Files for Review

100.20

Notify SMEs

CUF & CEF

BenchmarkData

Edit and Imputation

Report

100.60

ReviewIssues with


100.80


100.120

DITD Updatesthe CEF

No

100.110


(daily)Yes

Yes

100.40

ValidateImputation

Rules

100.70

SendIssues to CR


100.30

Validate Edit

Rules

No100.140

CR OfficeNotifies DCMD & DITD

of CEF Review Completion through

Memorandum

ProcessingIssue?

(100.95)

All StatesReview

Complete?(100.135)

100.50

ValidateTally

Counts

CEF StateSpecific SAS

Datasets

100.23

CompareSummaries

100.22

Tally KeyVariables

100.21


Geographic Reference Code

File (GRF-C),Geographic

Reference Name File (GRF-N) &

Shape files from GEO

23-3.4 Conduct Census Edited File (CEF) Review


23-3.4.2 Resolve CEF Findings

23-3.4.1 Review CEF

StartSub-process

EndSub-process

Start/ContinueState

Reviews

DITD provides Oracle tables. POP creates SAS datasets, one dataset for each State.

Link HU & GQs to Person Records Response data in tabulation

geography after the edits have been applied.

DITD will releaseState Files as early as

possible


for reasonableness.

Count Review Office notify when files are available for review and how to access them. SMEs are

notified as files become available

and the due date for comments.


together

Adjudicate Error

Various SMEs based on their area of interest will review and validate the MDF using benchmark data.

BusinessPr ocess


110 MDF Review

110. Conduct Microdata Detail File (MDF) ReviewPurpose: Prior to releasing census data for external use, conduct a review of final counts after tabulation recodes of the demographic data are applied and the application of disclosure avoidance procedures are performed to ensure that changes in the counts at multiple levels of geography are reasonable. This review

also ensures that issues identified in the DRF-2, CUF, and CEF reviews have been addressed.

110.10

Prepare State MDF Files for Review

110.20

Notify SMEs

CEFBenchmark

Data

TAB Recode

MDF

110.60

ReviewIssues with


Yes

110.40

ValidateRecodes

110.70

SendIssues to POP(in real-time)

110.140

CR OfficeNotifies DCMD, ACSO & CDAR

of MDF Review Completion through Memorandum

All StatesReview

Complete?(110.135)

110.50

ValidateKey Variables

MDF StateSpecific SAS

Datasets

110.80


110.120

CDAR Evaluates MDF Findings

No

110.110

Send FindingsTo CDAR or ACSO

(Tab issue)[daily]Yes

ProcessingIssue?

(110.95)

No

90.55

Tally KeyVariables

23-3.5 Conduct Microdata Detail File (MDF) Review


23-3.5.2 Communicate MDF Findings

23-3.5.1 Review MDFMDF

StartSub-process

EndSub-process

Start/ContinueState

Reviews

CDAR & ACSO will releaseState Files as early as

possible


Distributions

CDAR & ACSO provides inputs. POP creates SAS datasets, one

dataset for each State.Link HU & GQs to Person

Records

Count Review Office notify when files are available for review and how to access

them. SMEs are notified as files become

available and the due date for comments.

Adjudicate Error


together

Documents

2020 Census 23. Count Review Operation (CRO): …...Context 23. 2020 Census Count Review Operation (CRO).vsdm Page 3 of 9 Business Process Mo deling & An alysis To olkit 2020 Census