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2014/15‘MEETINGS’
Bill Evans
WELCOME PE‘S
RULES OF THE ROAD
• Cell phones OFF• Stay on track • “Keepers”• Respect others
Will this be you?
Learning Objectives
• 3 key elements of successful meetings
• Develop club meeting ‘atmosphere’
• Meeting mgmt. with an agenda• Facilitate an effective club
meeting
KEY TOPICS page 15
•Why are meetings important• Key elements• Atmosphere• Meeting management• 10 Mistakes to avoid
What do you hope to gain from this session?
“A successful meeting “ Page 17
MEETINGATMOSPHERE
• How is the meeting atmosphere currently being managed/or not managed in your clubs today?
ATMOSPHERE page 18
• Set the proper tone • Don’t assume all are up to speed• Fine Master/Sgt. At Arms• Member input/involvement
FINE TUNE!• Set Up • Greeting Members/ Guests • Ringing the Bell • Flag salute/ Invocation• Intros of Guests/Visiting
Rotarians
MEETING MANAGEMENT page 18
• Arrive early • Prepare• Definitive
opening/core/conclusion• Member input/involvement• “Rotary Moment” =
www.WhatPaulHarrisSaid.org
FINE TUNE!• Start and end on time • Flag salute and invocation• Introduction of speaker• Thanking/Recognizing
Speaker
FINE TUNE!• Raffle• Be Prepared for anything • Use an agenda• Adjournment
EFFECTIVE FACILITATION page 19
• Confidence • Meeting Agreements • Be flexible • Humor
What responsibilities do your club
members have in helping you conduct effective meetings?
How and when would it be most
appropriate to share club expectations with the general membership?
FINE TUNE!
FUN & FELLOWSHIP
Working with your Program Chair……..
10 Mistakes to Avoid……..