2014 Conference Sponsor & Exhibitor Opportunities

MAYFLOWER RENAISSANCE WASHINGTON, DC

2014 ANNUAL CONFERENCEMARCH 14-18, 2014www.aspanet.org/2014conference

PUBLIC SERVICECELEBRATING the successes and PROMOTING the future of

SPONSOR & EXHIBITOR OPPORTUNITIES

facebook.com/2014 ASPA National Conference Twitter: @ASPANational

ASPA is proud to invite you to join in

our celebration of 75 years of service

to the public. we are the largest and

most prominent professional

organization in public administration.

Our diverse membership and

customer base of approximately

9,500 government and non-profit

administrators, scholars, consultants,

contractors, students and new

professionals brings together the

brightest and best in the field of

public administration.

it truly is the

both nationally and internationally. if you have never been asponsor or exhibitor at an ASPA event, this is the year to start.if you have sponsored or exhibited, you know how valuableyour presence is. 2014 will especially be a perfect time toenhance your presence during our landmark year – our 75th Anniversary!

the 2014 Annual Conference will be held at the historicMayflower renaissance Hotel in the heart of washington, DC.

Mayflower Renaissance Hotel1127 Connecticut Avenue, NWWashington, DC 20036202-347-3000www.renaissancemayflower.com

1,000 attendees

trAining,netwOrking,leArning,about best practices in the field.

“public administration event of the year” for

Our Annual Conference attracts more than

PUBLIC SERVICECELEBRATING the successes and PROMOTING the future of

www.aspanet.org/2014conference | 2

Exhibitor and Sponsorship Contact:ASPA is pleased to partner with Ascend integrated Media forSponsorship and exhibitor services.

Please contact Ascend at: 7015 College Boulevard, Suite 600, Overland Park, KS 66211913-344-1367 (phone) • 913-344-1417 (fax)Email: [email protected]

what some of our sponsors and exhibitors seesay...

‘‘’’

ASPA’s annual meeting affordsus the opportunity to showcaseour growing list of journals andnewly published books to atargeted audience ofresearchers, students,practitioners and academics. Onthe whole, the meeting is adynamic forum for the exchangeof ideas and discussion on newand emerging trends.

Michael Streeter, Editor,Journals, Wiley-Blackwell

‘‘ ’’Sponsorship allows us to highlight our commitment to educate and prepare forservice a public leadership that is a force for social justice.

Michael Webber, Dean, School of Management, University of San Francisco

‘‘ ’’Investing in the Annual Conference provides unique opportunities for networking and relationship-building, and for showcasing the accomplishments of our faculty and students.

Dr. Meredith Newman, Florida International University Department of Public Administration, School of International and Public Affairs


ASPA offers a number of

opportunities for

organizations and

institutions to support public

service while gaining

valuable exposure to an

audience of decision-makers

and consumers. the

following levels allow

sponsors to choose the

activities and events within

each sponsorship level that

best meet their needs and

provide exposure to match

their goals.

ASPA welcomes the

support of our sponsors.

Valuable exposure to an audience of

S P O n S O r S H i P O P P O r t U n i t i e S :

Package Exclusive Sponsorship

DIAMOND PLUS Mobile App exclusive Sponsorship$15,000 (this includes splash page, banner ads and push notifications)

DIAMOND* 75th Anniversary gala reception$10,000 ASPA Annual Conference website

keynote AddressClosing PlenaryConference tote BagsConference USB Flash DrivesAudio/Visual at Concurrent Sessions

GOLD* Conference Portfolio$7,500 internet Café/Message Center

international receptionFirst time Attendee and new Member OrientationDonald C. Stone lectureContinental Breakfast in exhibit Hall - SundayContinental Breakfast in exhibit Hall - MondayAfternoon Break in the exhibit Hall - SundayAfternoon Break in the exhibit Hall - Monday75th Anniversary Annual Conference e-newsletter

SILVER* Conference Charging Station$5,000 Conference Badgeholders

Conference lanyardsHotel key CardsConference water BottlesStudent and new Professional SummitStudent and new Professional reception

BRONZE* international Display of Flags$2,500 Professional Development Best Practices workshops (each)

Conference key Chain SanitizerASPA Conference Awards BrochureProfessional Development tracks (each)Special 75th Anniversary Congratulatory Signage

* per item cost


DeCiSiOn-MAkerS AnD COnSUMerS.

S p o n s o r s h i p p a c k a g e s c o m e w i t h :

Diamond Plus Diamond gold Silver Bronze($15,000) ($10,000) ($7,500) $5,000) ($2,500)

ASPA Annual Conference Mobile App Y n n n n(Splash page, banner ads, and push notifications)

Complimentary Conference registrations 3 3 2 1 0(valued at $539 each)

75th Anniversary gala Dinner tickets 3 3 2 1 0(ticketed at $60 each; valued at $185 each)

Color Advertisement in the Annual Full Full Half Quarter listingConference Program Page Page Page Page(full page advertising valued at $1,600)

Discount on 8x10 exhibit Booth 100% 100% 50% 25% 10%(Exhibit Booth valued at $1,425)

Your organization’s name and logo Y Y Y Y Yimprinted on sponsored items (ask for details about logo submission deadlines)

listing on the 75th Anniversary Y Y Y Y YConference webpage

Prominently displayed signage including Y Y Y Y Yyour organization’s name and logo

One-time post conference email to all Y Y Y n nconference attendees (email copy to be provided to ASPA and sent out by ASPA)

recognition in PA Times Online Y Y Y Y Y(pre-conference issues)

insert into the Annual Conference Y Y Y Y Ytote Bags (to be provided by sponsor)

Verbal recognition at Plenary Sessions Y Y Y Y Y

Acknowledgement in slide show Y Y Y Y Yprior to Plenary Sessions


S P O n S O r S H i P O P P O r t U n i t i e S :

OTHER PACKAGES:Founders’ Fellows Programevery year, ASPA offers the Founders’ Fellows

Program. these Fellowships are awarded to

individuals studying in any field relevant to public

administration. Fellows attend the conference and all

the programs identified in the Founders’ Forum track.

they are also given exclusive opportunities to

network and meet distinguished, experienced public

service professionals.

in commemoration of ASPA’s 75th Anniversary, 75

Founders’ Fellowships will be awarded to students

and new professionals (within five years of working

in the public sector). these Fellowships include a

general conference registration for the 75th

Anniversary Annual Conference and special

participation in conference events.

Organizations, universities and institutions are invited

to show their support for the future of public service

by sponsoring a Founders’ Fellow. Your sponsorship

will is essential to developing a new era of public

service leaders.

Purchase a table of 10 settings at the 75th Anniversarygala Dinner Celebration. this once-in-a-life-time eventwill include a reception, entertainment and a delectablebanquet. Reserve your special table now for $3,500!

Sponsorship recognition includes: n reserved table of 10 in the Diamond Section

of the ballroomn Special listing in the Annual Conference Programn exclusive listing in the gala reception and

Dinner Programn Special verbal recognition as a 75th Anniversary

gala Diamond sponsor during the evening’s events

7 5 t H A n n i V e r S A r Y g A l A D i n n e r D i A M O n D S P O n S O r S H i P

Diamond Gold Silver Bronze ($5,000) ($2,500) ($1,000) ($375)

Complimentary Conference 1 n n nregistration

invitation to the President’s Y n n nreception

Color Advertisement in the Quarter eighth eighth nAnnual Conference Program Page Page Page

Discount on 8x10 exhibit Booth 25% n n n

listing on the 75th Anniversary Y Y Y YConference webpage

Prominently displayed signage Y Y Y Yincluding your organization’s name and logo at the Founders’ Fellows Forum

insert into the Annual Y n n nConference tote Bags(to be provided by sponsor)

F o u n d e r s ’ F e l l o w s S p o n s o r s h i p c o m e w i t h :


Package Exclusive SponsorshipDiamond Plus m Mobile App exclusive Sponsorship$15,000

Diamond m 75th Anniversary gala reception$10,000 m ASPA Annual Conference website

m keynote Addressm Closing Plenarym Conference tote Bagsm Conference USB Flash Drivesm Audio/Visual at Concurrent Sessions

Gold m Conference Portfolio$7,500 m internet Café/Message Center

m international receptionm First time Attendees and new Members Orientationm Donald C. Stone lecturem Continental Breakfast in exhibit Hall - Sundaym Continental Breakfast in exhibit Hall - Mondaym Afternoon Break in the exhibit Hall - Sundaym Afternoon Break in the exhibit Hall - Mondaym 75th Anniversary Annual Conference e-newsletter

Silver m Conference Charging Station$5,000 m Conference Badgeholders

m Conference lanyardsm Hotel key Cardsm Conference water Bottlesm Student and new Professional Summitm Student and new Professional reception

Bronze m international Display of Flags$2,500 m Professional Development Best Practices workshops

m Conference key Chain Sanitizerm ASPA Awards Conference Brochurem Professional Development tracks (each)m Special 75th Anniversary Congratulatory Signage

ASCEND INTEGRATED MEDIA SPONSORSHIP AGREEMENTSubject to acceptance by Ascend integrated Media, llC n All sponsorship subject to ASPA approval

ASPA 2014 ANNUAL CONFERENCEMayflower renaissance Hotel, n washington, DC n exhibit dates–March 14-18, 2014

TERMSSigning this agreement indicates firm commitment in accordance with the corresponding sponsorship rate card/brochure. A faxed, signed copy of this agreement isalso binding. Cancellations are non-refundable. Payment is required within thirty (30) days of invoicing. Some sponsorship packages require full payment at time ofagreement signing or prior to november 30, 2013. Sales representative can provide details. All rates are net. no agency or cash discounts are permitted. A minimum$500 late fee will be charged for materials/sponsor logos received after the materials due deadline. Agency and/or client are liable should one or the other default.liability due to seller's omissions or errors shall in no event exceed the amount of charges of the sponsorship.

Please return completed application to:ASPA SPOnSOrSHiPS n C/O Ascend integrated Media n 7015 College Boulevard, Suite 600, Overland Park, kS 66211 n 913-344-1367 (phone) 913-344-1417 (fax)

Payment Information:m ViSA m MasterCard m AMeX m Check

__________________________________________________________________Credit Card number

____________________________________________________________ ______________________Security Code exp. Date

__________________________________________________________________Authorized Signature

All sponsorships must be paid in full by January 31, 2014 to be included in printedmarketing materials.

I have read and concur to the provisions in this sponsorship agreement.

__________________________________________________________________Printed name Date

__________________________________________________________________Signature

Organization name: ______________________________________________(As it should appear on marketing pieces)

Organization Contact: ____________________________________________

Mailing address: ________________________________________________

City: ______________________________ State: _________ Zip: __________

Phone:__________________________ Fax: __________________________

email: ________________________________________________________

m Diamond m Gold m Silver m Bronze ($5,000) ($2,500) ($1,000) ($375)

Founders’ Fellows Program

m Reserve your special table($3,500)

75th Anniversary Gala Dinner Diamond Sponsorship


the exhibit Hall hosts publishers, universities, professional development, service and software providers,

membership associations as well as ASPA Sections and Chapters. in addition, there will be refreshment breaks

and prize drawings in the Hall on Sunday and Monday.

the gala reception is the opening of the exclusive 75th Anniversary Gala Dinner, a milestone event

celebrating ASPA’s Diamond Anniversary! this is a special event that will attract all attendees. Appropriate

dress is required (business attire requested, formal attire encouraged).

e X H i B i t O r O P P O r t U n i t i e S :

of attendees havebeen in the field ofPublic Administrationfor six or more years

of attendees visit theexhibit Hall to learnabout new products and services

of attendees visit theexhibit Hall more thantwice68%60%

71%

E X H I B I T H O U R S A R E :

Saturday, March 15 – Move-in: 12noon – 5:00pm

Gala Reception and Opening of Exhibit Hall – 5:45-6:45 pm

Sunday, March 16 - Open 9:30am – 5:00pm

Monday, March 17 - Open 10:00am – 3:00pm

www.aspanet.org/2014conference |8

HotelA number of sleeping rooms are available at theMayflower renaissance at a discounted grouprate of $239.00 (plus applicable taxes). A limitednumber of government per diem and studentrates are available. Proper iD is required atcheck-in. Contact the hotel for additionalinformation. reservations must be made nolater than February 21, 2014 to qualify for thegroup rate. reservations made after February 21,2014 will receive the discount on a space-availability basis only. these discounted ratesare available three days prior to the conferenceand three days after the conference.

to make reservations, call toll free 1-877-212-5752 or 202-347-3000. You mustindicate that you are attending the ASPAAnnual Conference to ensure the discountedroom rate.

Air TravelDiscounted air travel has been arranged withAmerican Airlines for flights flying into Dulles,Bwi and reagan national Airports. thisqualifies you for a 5 percent discount on thelowest available airfare at time of booking. Youwill need to provide the promo code, 3434AI.this discount is available from March 11 throughMarch 22, 2014. Book your flights early to get thebest available rate. reservations are availableon-line at www.aa.com/group or by calling 800-433-1790. there is a ticketing charge for bookingby phone. Please visit the American Airlineswebsite as certain restrictions may apply.

Rental CarsASPA has partnered with Avis to provide rentalcars at a discounted rate. if you wish to reservea car, please contact todd Alexander at 1-800-525-7537, ext. 35003 or the reservationCenter at 1-800-331-1600. Be sure to mentionthe Avis worldwide Discount number,J946659 to get the best possible car rentalrates. Discounted rates are effective seven daysprior to the event and seven days after theevent.

A B O U T O U R

ATTENDEESA B O U T O U R

MEMBERSBased on the 2013 post Conference Survey,employment Breakdown

Academic

Government

Private sectornon-profit

self employed

Students

Other

55%

10%

11%

17%

7%

Students 3164 Government

Practitioners

3564

Academics1091


e X H i B i t H A l l F l O O r P l A n

E X H I B I T O R R A T E S :

Booth Category Up to January 24, 2014 After January 24, 2014

government/ non-profit $1,225.00 $1,325.00

Commercial $1,425.00 $1,725.00

ASPA Sections/Chapters $325.00 $325.00

each 8’ x 10’ exhibit booth space includes a 6’ skirted table and 2 chairs. the exhibit Hall is carpeted.

State & EastState East

1

2019

16

13

BAR

22

2 6

21 23

7 8 9

1011

12

15 14

3 4 5 BAR

Food StationFood stationFood station

1817

Attendees Entrance

Attendees Entrance

www.aspanet.org/2014conference |10

BOOTH FEES:through January 24, 2014 After January 24, 2014

government/non-profit $1,225 $1,325Commercial $1,425 $1,725

SECTION EXHIBIT SPACEASPA is offering Sections exhibit Space at the reduced rate of $325 per 8’ x 10’ booth. Complimentary registrations are nOt included in boothprice. Section representatives manning booths must register and pay fullregistration rate.

BOOTH CHOICES:1st_______ 2nd _______ 3rd_______

if your choice (s) is not available, you will be contacted for an alternate selection.

PAYMENTFull payment must accompany application. Please return payment andcompleted application to:

ASPA EXHIBITSC/O Ascend integrated Media7015 College Boulevard, Suite 600Overland Park, kS 66211913-344-1367 (phone) • 913-344-1417 (fax)

Payment Information:m ViSA m MasterCard m AMeX m Check

_____________________________________________________Credit Card number

________________ _______________Security Code exp. Date

_____________________________________________________Authorized Signature

Advertising materials/logos must be received no later than Jan. 31, 2014 to be included in Program Book. A deposit equal to half of thesponsorship amount must accompany this application. remaining halfmust be paid by Jan. 31, 2014 to be included in printed marketingmaterials.

I have read and concur to the provisions in this exhibitor agreement.

_______________________________________________________Printed name Date

_______________________________________________________Signature

TERMS:Signing this agreement indicates firm commitment in accordance with thecorresponding exhibitor terms. A faxed, signed copy of this agreement isalso binding. Cancellations are non-refundable. All rates are net.

ASCEND INTEGRATED MEDIA EXHIBITOR AGREEMENTSubject to acceptance by Ascend integrated Media, llC n All Exhibitors subject to ASPA approval

ASPA 2014 ANNUAL CONFERENCEMayflower renaissance Hotel, n washington, DC n exhibit dates–March 14-18, 2014

Contact information for booth: (please print legibly)

Company or Agency: ________________________________________(As you want it to appear in printed materials and on

booth sign)

name of Contact to appear in Program Book:

________________________________________________________

title:____________________________________________________

Street address: _______________________________________________

City:________________________________State:_______Zip:_________

Phone:___________________________Fax:_______________________

email:______________________________________________________

website:___________________________________________________


Payment –Full payment of exhibit registration fee must accompany exhibitor Application.Payment may be made by check, payable to ASPA, or by credit card – ViSA, Americanexpress or MasterCard only. Applicant must in good standing with ASPA at time of payment.Any and all outstanding invoices must be paid in full prior to Conference.

Booth eligibility – Booth space will be offered first to sponsors and then assigned in order ofapplication receipt. every effort will be made to assign booth as requested by exhibitor. in theevent that this is not possible, exhibitor agrees to accept booth space assigned by ASPA.

Refunds/Cancellations. Cancellation requests must be received in writing. no verbalcancellations will be accepted. Cancellations received through 1/24/14 will receive a fullrefund minus a $100 service fee. Cancellations received from 1/25/14 through 2/24/14 willreceive 50% of the registration payment. no refunds will be issued for cancellations receivedafter 2/24/14. in the event of exhibitor cancellation, ASPA reserves the right to reassignbooth space.

Subletting/Sharing of Space –Under no conditions shall exhibitor assign, sublet, or sharethe whole or portion of their exhibit space to another firm or organization without priorwritten approval from ASPA.

Admission to Exhibit Hall – Only attendees identified as exhibitors will be allowed inexhibit Hall during set-up times. exhibitors will be allowed into exhibit Hall 30 minutes priorto opening of Hall. During exhibit hours, only attendees with proper identification (ASPAconference badge) will be allowed in Hall. For safety reasons, children under the age ofsixteen (16) will not be allowed in the exhibit Hall.

Insurance – ASPA assumes no responsibility for the safety or protection of exhibitor’sproperty while in transit to and from the conference site, nor while at the conference.exhibitors are responsible for security of their booth(s) and loss or damage to their propertyduring published hours the show is open to attendees and exhibitors. it is recommendedthat exhibitors obtain adequate insurance coverage at their own expense for property lossor damage and liability for personal injury.

Indemnification –exhibitor agrees to conduct its activities upon the premises so as not toendanger any person or property and agrees to defend, indemnify and save harmlessASPA, their agents, employees, officers, directors, staff and members of any and all claimsfor loss, injury, or damage to persons of property arising out of the activities conducted onthe part of exhibitor or any of its agents, employees, contractors, or any other personentering the premises with the express or implied invitation or permission of the exhibitor.exhibitor assumes responsibility and agrees to indemnify and defend the client and thehotel and their respective employees and agents against any claims or expenses arising outof the use of the exhibition premises. the exhibitor understands that neither the client northe hotel maintain insurance covering the exhibitor’s property and it is the soleresponsibility of the exhibitor to obtain such insurance.

Installation and Removal of Exhibit –ASPA reserves the right to fix the time forinstallation of exhibit prior to exhibition opening and the dismantling of exhibit at close ofexhibition. exhibitor agrees to have display set-up completed prior to opening of exhibitHall hours. Further, exhibitor agrees not to dismantle exhibit or do any packaging before theclose of posted exhibit show hours.

Arrangement of Exhibits – exhibit space is 8’ x 10’. All exhibits must conform to these spacelimitations. exhibitor will be provided with an official exhibitors kit prior to conference. thiskit will describe standard equipment provided as part of exhibit contract but also offerinformation regarding purchasing of additional services to include, but not limited toelectricity, telephone, cleaning, etc.

Tote Bag Inserts – Any company wishing to have a flyer or promotional item (that theysupply) inserted into the tote bag may do so for an additional $200.00 per item. these item(s)must first be approved by ASPA. Once approval is given, additional logistics will be provided.

Booth Regulations – exhibitor acknowledges responsibility under the Americans withDisabilities Act and agrees to make their booth accessible to handicapped persons. exhibitorshall indemnify and hold ASPA and host facility harmless against any costs, losses, penalties,damages, including, but not limited to reasonable attorney’s fees and court costs, which maybe incident to, arise out of or be caused by exhibitor’s failure to comply with this Act.

All booths must be manned during Exhibit Hall hours.

no fixture or equipment will be placed where it will block the sight of another exhibitorunless mutually agreed upon by the exhibiting company’s on-site contact.

Aisles and exits shall be kept clean and free of obstructions.

empty packing containers, wrapping or display materials must be removed from the exhibithall during exhibit hours.

Amplified music, vocal presentations, radios or any other noisemaking machines arepermitted if not audible in neighboring booths or causing an annoyance or disruption toadjacent exhibitors. ASPA will have final decision regarding use of any such noisemakingmachines.

All live animals, with the exception of guide and service animals are prohibited.

Smoking is strictly prohibited in the exhibit Hall.

literature distribution must be restricted to individual exhibit space. Distribution ofliterature is prohibited outside of exhibit Hall.

exhibitor agrees to abide by all show management rules as set forth by ASPA.

Authorized Signature:_________________________________________________

Date:_____________________________________________________________

exhibitor terms:

1301 Pennsylvania Avenue NW, Suite 700, Washington, DC 20004Telephone: 202-393-7878 • Fax: 202-638-4952 • E-mail: [email protected]

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Documents

2014 Conference Sponsor & Exhibitor Opportunities