IS 257 – Fall 2007 2007.02.09 - SLIDE 1

Introduction to Description and AACR II

University of California, BerkeleySchool of Information

IS 245: Organization of Information In Collections

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Introduction to Description

• Description (or descriptive cataloging) is concerned with indentification of an item and recording information about the item so that it may be identified exactly and cannot be confused with another item. (From Wynar/Taylor)

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Structure of AACRII

• Part I: Description– Chap 1: General– Chap 2: Books, pamphlets and printed sheets– Chap 3: Cartographic Materials– Chap 4: Manuscripts– Chap 5: Music– Chap 6: Sound recordings– Chap 7: Motion Pictures and videorecordings– Chap 8: Graphic Materials– Chap 9: Computer Files– Chap 10: Three-Dimensional Artefacts and Realia– Chap 11: Microforms– Chap 12: Serials– Chap 13: Analysis

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Structure of AACRII

• Part II: Headings, Uniform Titles, and References– Chap 21: Choice of Access Points– Chap 22: Headings for persons– Chap 23: Geographic Names– Chap 24: Headings for Corporate Bodies – Chap 25: Uniform Titles– Chap 26: References

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Organization of the Description• Title and statement of responsibility

• Edition

• Material specific details

• Publication, distribution, etc.

• Physical description

• Series

• Notes

• Standard numbers and terms of availability

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Punctuation

• “Precede each area, other than the first, or each occurrence of a note or standard number, etc., area, by a full stop, space, dash, space unless the area begins a new paragraph.” 1.0B1

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Today

• More on AACR II Rules for description of Books and printed materials

• Technical Reading for description

• Sources of Information

• Levels of Description

• Areas and Rules

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Technical Reading

• Chief Source of Information– From AACRII– In books it is the title page or title page

surrogate

• Other sources of information– Parts of a book that may contain information

for the description

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Levels of Description

• AACRII 1.0D

• Level 1 -- minimal

• Level 2 -- Typical usage (as at LC)

• Level 3 -- Every rule and detail of the item is considered

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Title and Statement of Responsibility Area

• Corresponds to MARC 245 field

• Title Proper

• GMD

• Parallel Titles

• Other title information

• Statement of Responsibility– Multiple statements (rule of three)

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Edition Area

• MARC 250

• Edition Statement

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Publication, Distribution Area

• MARC 260

• Place

• Publisher

• Date of Publication

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Physical Description Area

• MARC 300

• Extent of item

• Other Physical details

• Dimensions

• Accompanying Material

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Series Area

• Series statement

• Statements of resp. relating to series

• ISSN of series

• Numbering within series

• SubSeries

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Notes Area

• MARC 500’s

• Various types of notes

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Standard Numbers and Terms of Availability Area

• MARC 020, 022

• ISBN (for Books)

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Choice of Access Points

• Chapter 21 of AACRII is concerned with how to choose the elements of a description that will be made searchable – AKA “Access Points”

• We will look a bit at the sort of rules that are used to decide what does and doesn’t get made searchable in (conventional) paper and online catalogs (and why)

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Choice of Access Points

• General Rule– 21.1A -- Personal authorship -- enter works by

one or more persons under the heading for personal author.

– 21.1B2 -- Corporate Body -- may be chosen as the main entry for an item if it falls into one or more of 6 categories.

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21.1B2 Corporate Author Categories

• a) The work deals with the body itself, such as a financial report or operations report, staff listing, or a catalog of the body’s resources.

• b) Certain legal, governmental, or religious types of works listed in the rule: – laws; decrees of the chief executive that have

force of law; administrative regulations; constitutions; court rules; treaties, etc.; court decisions; legislative hearings; religious laws (e.g. canon law); liturgical works

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21.1B2 Corporate Author Categories

• c) Those that record the collective thought of the body – reports of commissions or committees, official

position statements, etc.• d) Those that report the collective activity

of a conference (e.g.: proceedings , collected papers), an expedition (e.g.: results of exploration, investigation), or of an event falling within the definition of a corporate body -- provided that the conference, etc. is prominently named in the item

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21.1B2 Corporate Author Categories

• e) Those that result from the collective activity of a performing group as a whole where the responsibility of the group goes beyond that of mere performance, execution, etc.– Includes sound recordings, films,

videorecordings, and written records of performances.

• f) Cartographic materials emanating from a corporate body other than a body that is merely responsible for their distribution and publication

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21.1B3

• If a work falls outside the categories, treat it as if no corporate body was involved.

• Added entries are made for prominently named corporate bodies.

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21.1C Entry Under Title

• If there is no personal author, personal authorship is diffuse, and the work is not eligible under 21.1B2, when the work is a collection with multiple authorship or produced under editorial direction, or when the work is a text that a religious group accepts as sacred scripture.

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21.2 & 21.3

• Changes in title proper

• Changes in Person or Body responsible for a work

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21.4

• Rules for single authorship (personal and corporate)

• Erroneously or Fictitiously attributed works (21.4C) – Some of the more fun examples in AACRII

• “Official Communications” -- Works from heads of state, popes, etc.

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21.5

• Works of Unknown or uncertain authorship or by unnamed groups– Enter under title

• Characterizing words or phrases.

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21.6 Works of Shared Responsibility

• Shared responsibility• Principal responsibility indicated

– Rule of first author as main entry (if less than 3, added entries for others)

• Principle responsibility not indicated– First named author (if less than 3, added entries for

others– More than three -- enter under TITLE and create

added entry for the first named person or body

• Shared Pseudonyms -- use psuedonym and make references to real names (when known)

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21.7 Collections of Works

• Works produced under editorial direction

• Collective title– enter under title with added entries for editors

or compilers (prominently named, less than three or first only)

• Without Collective title– Use first named work in chief source of

information, or first work in item• LC says create added entries for other titles

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2.8 & 2.9

• Works of Mixed Responsibility

• Works that are modifications of other works

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21.10 Adaptations of Texts

• Paraphrases, rewriting, adaptation for children, novelizations and dramatizations– enter under adapter (when known)– name-title added entry for original author and

title

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21.11 Illustrated Texts

• Normally enter under the author of the text

• Make added added entries if conditions of 21.30K2 hold

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21.26 Spirit Communications

• Any guesses?