1.Welcoming 2.Presentation & Discussion of Annual Report 3.Open Positions on the Board of Directors 4.Discussion of new Committees 5.Fundraising a)Music

1ST ANNUAL GENERAL MEETING

AGENDA1. Welcoming2. Presentation & Discussion of Annual Report3. Open Positions on the Board of Directors4. Discussion of new Committees5. Fundraising

a) Music Festival on May 3rd

b) 94.7 Cycle Challenge6. BEE Certificate

AGENDA – ANNUAL REPORT 1. Annual Report will be available on www.sofftsa.org as from Monday 14

April 2014

http://www.sofftsa.org/

AGENDA – ANNUAL REPORT

AGENDA – ANNUAL REPORT Families

Primary Support Facebook Page Reach: 253

805

Website:232 108 visits of which

64 707 are unique visitors.

Secondary Support 84

Tertiary Support10

Children

Primary Support Direct Contact: 107

Indirect Contact: 560


Tertiary Support11

Siblings

Primary Support Direct Contact: 58

Indirect Contact: 840


Tertiary Support5

AGENDA – ANNUAL REPORT Strategic Partners

AGENDA – ANNUAL REPORT Key Results Areas

Genuine Care – SOFFT will not simply dispense sympathy over a quick cup of tea. Our families will be genuinely loved and cared for on all levels, especially on a spiritual and emotional level. Special attention will be paid to bereavement counselling. Additional effort will be put into continuing SOFFT’s relationship with families in the event that the child affected with the serious medical condition passes away.

•Psycho-social Support •Social Support Networks•Parent-Child Creative Workshops / Activity Workshops•Sibling workhops•Volunteer / Ministry Guidance


Funding – SOFFT will be financially healthy and stable and will have funds available according to its operational budget. After meeting a family’s most critical medical funding needs, SOFFT will pay particular attention to implementing sustainable long term solutions to the family’s medical funding problems. Opening balance: R0.00 Income: R119 179.60 of which R90 320.20 came from donations.Expenses: R104 412.50 Closing balance: R14 767.01


Sponsorships Received;Satellite Internet @ R899 for home office for 36 months.Security Gates: R8000 (SOFFT paid the remainder of R1000)Design Services : 826 hours at R350 per hour: R302 400


In the past financial year SOFFT funds were spent in the following way.

Operational Costs: R38 286.55Bank Fees: R 2099.20Transportation: R11 587.85Communication: R3984.00Fundraising: R20 615.50 Assistance provided: 27 932.16Food Relief: R11 540.00Medical Bills: R5 433.39Services Subsidised: R10 958.77



Other Assistance:Return Flights x 4: 2 Return flights from JHB to Cape town for Heart Surgery, 2 x Return Flights from Durban to Cape Town for heart Surgery.Referrals: Referral of a family to The Solidarity Helping Hand Project for Food and Social Assistance. Referral of a family with a terminal cancer patient to a play therapist for emotional support and preparation. Project Costs: R38 193.83SOFFT Family Wellness Centre: R38 193.83



Other Assistance:Return Flights x 4: 2 Return flights from JHB to Cape town for Heart Surgery, 2 x Return Flights from Durban to Cape Town for heart Surgery.Referrals: Referral of a family to The Solidarity Helping Hand Project for Food and Social Assistance. Referral of a family with a terminal cancer patient to a play therapist for emotional support and preparation. Project Costs: R38 193.83SOFFT Family Wellness Centre: R38 193.83


Infrastructure – SOFFT will focus on building a successful flagship SofftShell in Pretoria, as well as mini shells in the various State Hospitals in and around Pretoria and then replicating these models in all the towns across South Africa, building a dynamic and effective network, based on strong partnerships with local communities, state institutions and independent organizations

The SOFFT Family Wellness Centre currently provides the following services;· Play Therapy , using child life principals· Occupational Therapy· Song and music therapy




· Therapy through art· Equestrian Therapy· Parent — Child Workshops· Social Integration opportunities· Health Awareness days with appropriate screening.




The obstacles that we are facing include the following:

• Approach is a delicate education process

•Cultural Differences

•Lack of Marketing Budget


Policy – SOFFT advocacy positions will be disseminated widely, and SOFFT will work to take hands with all involved state organizations in order to elevate the minimum level of competency in advocacy/policy and health care standards. • Strategic Partnerships

AGENDA – ANNUAL REPORT Seminar on 6 June 2014

Literature that has been submitted for approval by Paediatric Cardiac SocietyOf South Africa and Department of Health





Key Results Areas

Diversity/Cultural Competence – SOFFT’s leadership will both reflect and serve – to a high level of satisfaction – our diverse constituency

Empowerment – SOFFT will empower the families to remain / become self sustaining and its activities will be aimed at avoiding the cultivation of a culture of dependency on financial assistance from SOFFT. •Awareness Tools•Entrepreneurial Skills•Fund management – R53 000



Awareness Committee: public places: creating awareness •Parents•Volunteers•students, anyone. •Recruit Patrons and Ambassadors. Fundraising & Marketing Committee•fundraising events •donations. •Marketing•membership program•loyalty program •debit order giving


Volunteer Committee•recruit and co-ordinate volunteers. •Presenting•service hospital wards •setting up drop off and collection points for donations and awareness material


Role of the Board

Board directors are trustees who act on behalf of an organization's constituents.

The board of directors has the principal responsibility for fulfillment of the organization's mission and the legal accountability for its operations.

This means that as a group they are in charge of establishing a clear organizational mission, forming the strategic plan to accomplish the mission, overseeing and evaluating the plan's success, hiring a competent executive director and providing adequate supervision and support to that individual, ensuring financial solvency of the organization, interpreting and representing the community to the organization, and instituting a fair system of policies and procedures for human resource management.

AGENDA – BOARD POSITIONS

Current Board•Chair Person: Ross Welsh•CEO: Liza Welsh•Secretary: Elmarie van Niekerk•Treasurer: ?• Vice Chair Person: ?•Other Members:?

AGENDA – BOARD POSITIONS

Documents

1.Welcoming 2.Presentation & Discussion of Annual Report 3.Open Positions on the Board of Directors 4.Discussion of new Committees 5.Fundraising a)Music